HomeMy WebLinkAbout20060605.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 1 , 2006
TAPE #2006-08
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, March 1, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem - EXCUSED
Commissioner William H. Jerke
Commissioner Robert D. Masden
Commissioner Glenn Vaad - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of February 27, 2006, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $611,270.91
Electronic Transfers -All Funds $1,262,299.58
CommissionerJerke moved to approve the warrants as presented by Mr.Warden. Commissioner Masden
seconded the motion, which carried unanimously.
2006-0605
BC0016
o -/3-06
BIDS:
PRESENT QUALIFICATION BASED PROPOSAL BID FOR CONSULTING ENGINEERING SERVICES
FOR THE REPLACEMENTOF BRIDGE87/42.5A OVER THE SOUTH PLATTE RIVER-DEPARTMENT
OF PUBLIC WORKS: Mr. Warden read the names of the thirteen vendors who submitted a bid into the
record. Said bid will be considered for approval after review by the Department of Public Works.
PRESENT QUALIFICATION BASED PROPOSAL BID FOR PROFESSIONAL ENGINEERING SERVICES
FOR PERMITTING AN AGGREGATE MINING OPERATION ON DERR/BALSAM AVENUE SITE -
DEPARTMENT OF PUBLIC WORKS: Mr.Warden read the names of the four vendors who submitted a
bid into the record. Said bid will be considered for approval after review by the Department of Public Works.
PRESENT HOT IN PLACE RECYCLING PROJECT BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden read the names of the two vendors who submitted a bid into the record. Said bid will be
considered for approval on March 15, 2006.
APPROVE BITUMINOUS PAVEMENT HOT/COLD MIX AND ASPHALT BID-DEPARTMENT OF PUBLIC
WORKS: Mr.Warden stated staff recommends approval of the low bid from Lafarge West, in the amount
of$1,339,170.00 for north materials, and approval of the bid from Asphalt Specialties Company, in the •
amount of$891,835.00 for south materials. Commissioner Masden moved to approve said bid, based upon
staffs recommendation. Seconded by Commissioner Jerke, the motion carried unanimously.
APPROVE 2006 CRACKFILL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated staff
recommends approval of the low bid from Deary America Corporation, in the amount of $14,615.00.
Commissioner Jerke moved to approve said bid, based upon staff's recommendation. Seconded by
Commissioner Masden, the motion carried unanimously.
APPROVE CONCRETE AND WASHED ROCK (ON-CALL BASIS) BID - DEPARTMENT OF PUBLIC
WORKS: Mr. Warden stated staff recommends approval of the washed rock bids from both Platte Sand
and Gravel and Varra Companies. He stated Platte Sand and Gravel was the low bid, at$9.00 per ton;
however, material may only be picked up from one plant. He stated the next low bid was from Varra
Companies, at$10.50 per ton,and the company has five plants from which material may be picked up. Mr.
Warden stated staff recommends approval of the bid from LaFarge North America for the concrete in
northern and southern Weld County, at a cost of$84.00 per yard for Six-Sack Concrete; $84.00 per yard
for Class B Concrete; and$89.00 per yard for Class D Concrete. He stated Varra Companies was the low
bid for Class B Concrete; however, a surcharge of$40.00 exists for a pickup of less than a truckload. He
further stated Rocky Mountain Ready Mix was the low bid for Class D Concrete; however, the price will
increase as of June 1, 2006, at which time LaFarge North America will be the lowest bid. In response to
Commissioner Masden, Jeff Jerome, Department of Public Works, stated the products will be picked up
at the plants, and hauled by staff to the various construction sites. Further responding to Commissioner
Masden, Mr.Jerome stated staff has not had any reliability issues with Platte Sand and Gravel in the past.
He further stated staff does not guarantee an amount to be purchased; therefore, the County is not
committed to purchasing from the company should issues arise. In response to Chair Geile, Mr. Jerome
stated a termination provision does not exist in the contract; however,the County is not committed to buy
any materials, and the bid process simply guarantees a price for the materials. Mr. Warden stated all
standard bids have a built-in non-performance clause. Bruce Barker, County Attorney, stated a non-
appropriation clause is included in all bid proposals. CommissionerJerke moved to approve said bid, based
upon staffs recommendation. Seconded by Commissioner Masden, the motion carried unanimously.
Minutes, March 1, 2006 2006-0605
Page 2 BC0016
APPROVE GRADER BLADES BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated staff
recommends approval of the low bid from Wear Parts and Equipment, in the total amount of$120,540.00.
Commissioner Masden moved to approve said bid, based upon staffs recommendation. Seconded by
Commissioner Jerke, the motion carried unanimously.
OLD BUSINESS:
CONSIDER LETTER OF AGREEMENT FOR COUNTY EMPLOYEE VOLUNTEERS AND AUTHORIZE
CHAIR TO SIGN (CON'T FROM 2/1/06): Dr. Mark Wallace, Director of Public Health and Environment,
stated the agreement is part of the County's Emergency Preparedness planning. Dr. Wallace stated the
agreement allows the Board to reassign personnel from non-essential areas in the event of an emergency.
He stated the Board requested that the agreement be added to the County Personnel Policy, and he has
not been able to meet with the Department of Personnel. He requested a continuance of the matter, since
it will be brought before the Board as a revision to the Personnel Policy. In response to Commissioner
Jerke, Dr. Wallace stated the matter needs to be continued for at least several months. Mr. Warden
suggested continuing the matter indefinitely,and include the matter in the next Ordinance change regarding
the Personnel Manual. In response to Chair Geile, Dr. Wallace stated an organizational plan will be
enacted,and the Office of Emergency Management will also be involved in the process. He further stated
the County will serve as a model for other businesses throughout the area,and a volunteer coordinator will
be placed. Mr. Barker stated the matter needs to be continued indefinitely, and referred back to the
Department of Public Health and Environment. Commissioner Jerke moved to continue said matter, and
refer back to the Department of Public Health and Environment. Seconded by Commissioner Masden,the
motion carried unanimously.
NEW BUSINESS:
CONSIDER COLORADO NURSE HOME VISITOR PROGRAM(NHVP)2006-2007 PROGRESS REPORT
AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the program is funded through the Colorado
Department of Public Health and Environment, and the operation and expansion of the program has been
successful during the past few years. He stated the emphasis of the program is women in poverty who will
become first-time mothers,and the Progress Report shows that the State averages are exceeded for early
enrollment, and the County's goal is to enroll women in the program before the 16 week mark of the
pregnancy. He further stated the County exceeds the State average for the number of visits delivered during
pregnancy, infancy,and toddlerhood. Dr.Wallace stated areas of improvement include teaching life course
development and maternal role issues, and seeking gainful employment. He stated the average number
of women who complete the program is below the State average; however,the women who are the most
successful tend to drop out of the program due to time commitments. Dr. Wallace stated funds, not to
exceed $640,045.00, are requested fora period of July 1, 2006, through June 30, 2007. Commissioner
Masden moved to approve said progress report and authorize the Chair to sign. Seconded by
Commissioner Jerke, the motion carried unanimously.
CONSIDER TASK ORDER OPTION TO RENEW LETTER#2 FOR THE TUBERCULOSIS PROGRAM
AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated a Tuberculosis Control Program is operated on
behalf of the State, and the Department receives small amounts of supplemental funding throughout the
year. He stated the amount of funding provided by this change order letter is an additional $4,300.00, to
bring the total amount of funding to$60,617.00, plus the on-site visit fees for directly observed therapy. He
further stated the costs of the program exceed the reimbursement received from the State. Commissioner
Jerke moved to approve said task order and authorize the Chair to sign. Seconded by Commissioner
Masden, the motion carried unanimously.
Minutes, March 1, 2006 2006-0605
Page 3 BC0016
CONSIDER CONTRACT FOR POTHOLING SERVICES FOR WCRS 74 AND 19 BETWEEN STATE
HIGHWAY 257 AND WCR 21 -COLORADO BORING COMPANY: Perry Eisenach, Department of Public
Works, stated bids were solicited for potholing of underground utilities, to verify the depth and location of
the utilities to provide correct information to contractors. He stated the low bid was received from Colorado
Boring Company,in the amount of$3,950.00,and staff recommends approval. In response to Chair Geile,
Mr. Eisenach stated the utilities include water,gas,telephone,and fiber optic. Further responding to Chair
Geile, Mr. Eisenach stated a survey of the area will be completed, and the utilities will be marked. In
response to Commissioner Masden, Mr. Eisenach stated the potholing will be completed with small
backhoes. Commissioner Masden moved to approve said contract and authorize the Chair to sign.
Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER CONTRACT FOR EMERGENCY MANAGEMENT FUNDING AND AUTHORIZE CHAIR TO
SIGN: Roy Rudisill,Office of Emergency Management,stated the umbrella contract between the State and
the Office of Emergency Management allows the State to provide funding for the grants applied for,
specifically Homeland Security Grants,and Emergency Management Program Grants. Mr. Rudisill stated
the contract is for a term of five years, beginning April 1, 2006. In response to Chair Geile, Mr. Rudisill
stated the State is allowed to provide funding for any reimbursement grants, such as Homeland Security
grants,and over$1 million worth of grants were applied for in the previous year. He stated the Emergency
Management Program Grant is reimbursed by FEMA at an amount of 25 percent, and by the State at an
amount of 25 percent. Further responding to Chair Geile, Mr. Rudisill stated the County has no monetary
obligation to the contract. Mr.Warden stated there is not typically a match needed for Homeland Security
grants. In response to Commissioner Masden, Mr. Rudisill stated any agency applying for funding through
Homeland Security grants is covered through the contract. He stated a Search and Rescue Grant for
equipment will be applied for by several agencies and municipalities within the County. Further responding
to Commissioner Masden,Mr. Rudisill stated all applications for Homeland Security grants come through
the Office of Emergency Management,and no administration fee at the County level is attached. He further
stated the State collects a portion for administrative fees,and distributes the rest to the Office of Emergency
Management. In response to Commissioner Masden,Mr. Rudisill stated funds obtained through Homeland
Security grants are not utilized to provide training for various ethnic groups, and funds utilized for training
purposes are limited to training provided by a specific certified company. He further stated training for the
National Incident Management System will be provided to citizens in the near future. Further responding
to Commissioner Masden, Mr. Rudisill stated training for a specific ethnic group may not be completed
through Homeland Security grant funds; however, he will research to find out if other funds are available
through the State for that type of training. Commissioner Jerke moved to approve said contract and
authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER STATEMENT OF GRANT AWARD AND CHANGE IN SIGNING AUTHORITY FOR THE
DOMESTIC VIOLENCE AND SEXUAL ASSAULT PROGRAM AND AUTHORIZE THE CHAIR TO SIGN:
JoAnn Holden, District Attorney's Office, stated the Victim Against Women Act has granted the District
Attorney's Office funds in the amount of$10,154.00. She stated the application requested funds in the
amount of$31,850; however,due to the large amount of applications,a smaller amount was granted. Ms.
Holden stated acceptance of the grant award allows the funds to be passed along to the District Attorney's
Office. In response to Chair Geile, Ms. Holden stated staff anticipates serving 1,300 domestic violence
victims of misdemeanor cases, 125 domestic violence victims of felony cases, and 20 sexual assault
victims, and the funding is specifically for adult victims. Further responding to Chair Geile, Ms. Holden
stated the funds will supplement staff salaries. Commissioner Jerke moved to approve said statement and
authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
Minutes, March 1, 2006 2006-0605
Page 4 BC0016
CONSIDER RESOLUTION RE: DECLARE CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND
AUTHORIZE REMOVAL OF SAME FROM INVENTORY LIST: Mr.Warden stated the Resolution is a result
of the 2005 year-end inventory, and all of the items listed are obsolete, therefore, they will go to salvage.
He stated most of the items were Communications equipment,ambulance monitors, computer equipment,
microfilm readers which were replaced, and a forklift which is no longer useable. In response to
Commissioner Jerke, Mr.Warden stated the items will be taken to the missile site,and whatever is of value
will be auctioned off. Further responding to Commissioner Jerke, Mr.Warden stated Washington County
occasionally receives the County's outdated equipment; however, most of the items on this list are not
useable. Commissioner Masden moved to approve said resolution. Seconded by Commissioner Jerke,
the motion carried unanimously.
CONSIDER REAPPOINTMENT TO THE ISLAND GROVE PARK ADVISORY BOARD: Commissioner
Jerke moved to reappoint Kelly Raisley to the Island Grove Park Advisory Board, with a term to expire
March 1, 2009. Seconded by Commissioner Masden, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS,AUTHORIZECHAIRTO SIGN,AND ACCEPT COLLATERAL FOR USE BY SPECIAL
REVIEW#1493-COPART,INC.: Sheri Lockman, Department of Planning Services,stated the agreement
is associated with Use by Special Review Permit#1493, and the applicant has submitted collateral, in the
amount of $19,025.00 for fencing requirements. She stated staff recommends acceptance of the
agreement and collateral. Don Carroll, Department of Public Works, stated he completed a site visit on
February 24,2006,all site improvements were completed satisfactorily,and staff recommends acceptance.
In response to Commissioner Masden, Ms. Lockman stated she was not aware of the neighbors concerns
regarding the well. Mr. Carroll stated the applicant has fenced the area. In response to Commissioner
Masden, Mr. Carroll stated the additional access point was removed. Commissioner Jerke moved to
approve said agreement, authorize the Chair to sign, and accept said collateral. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR SITE PLAN REVIEW,SPR#385-
GALT PROPERTIES, LLC: Ms. Lockman stated the applicant submitted a request for the release of
collateral, in the amount of$146,222.00. She stated a site visit was completed,and all site improvements
have been completed. Mr. Carroll stated he completed an inspection on February 21, 2006, and all site
improvements were completed satisfactorily. In response to ChairGeile, Mr.Carroll stated the property is
located within the Vista Commercial Center, adjacent to State Highway 119 and Weld County Road 3.5.
Commissioner Masden moved to approve said cancellation and release of collateral. Seconded by
Commissioner Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
Minutes, March 1, 2006 2006-0605
Page 5 BC0016
There being no further business, this meeting was adjourned at 9:45 a.m.
�� BOARD OF C UNTY COMMISSIONERS
tom`i 4 \ WELD COU , COLORADO
���f .' a , _Ai may,
ATTEST: ��.v., �t //� ����'
1 ', 7'� ' �I M. J. eile, Chair
Weld County Clerk to the Boa •'r pew
�' �"�NI%uec;I EXCUSED
BY. , IliI Vali Fi � David E. Long, Pro-Tem
De uty Cle to the Boar ��� rG. .--t
Wil 'am H. Jere
Robert D. Masden
EXCUSED
Glenn Vaad
Minutes, March 1, 2006 2006-0605
Page 6 BC0016
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