HomeMy WebLinkAbout20061698 RESOLUTION
RE: APPROVE TWO CONTRACTS FOR UPGRADE OF PHONE SYSTEM AND PHONE
MAIL FOR SOUTHEAST WELD COUNTY SERVICES BUILDING AND AUTHORIZE
CHAIR TO SIGN - SIEMENS COMMUNICATIONS, INC.
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with two Contracts for Phone System and Phone
Mail Upgrade for the Southeast Weld County Services Building between the County of Weld,State
of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the
Department of Phone Services, and Siemens Communications, Inc., with terms and conditions
being as stated in said contracts, and
WHEREAS,after review, the Board deems it advisable to approve said contracts, copies
of which are attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the two Contracts for Phone System and Phone Mail Upgrade for the
Southeast Weld County Services Building between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County,on behalf of the Department of Phone
Services, and Siemens Communications, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is,authorized to
sign said contracts.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 26th day of June, A.D., 2006.
r;. BOARD OF C. NTY COMMISSIONERS
WELD COUP' , COLORADO
ATTEST: Pm, 3-27
M.M. J`eile, Chair
Weld County Clerk to th. . {,.�► C (�
*it
David E. Long, Pro-Tem
BY: l olt eA <a,1
Dep y Clerk'to the Board 2-Z )//
Willi H. Jerke
ED AST10
obert D. MasdenV
ounty Attorney G� �aadti
Date of signature: x'24(0
2006-1698
, �S CM0016
D?oil o(o
Siemens Communications, Inc.
SCHEDULE A
MAC PRODUCTS ORDER
Customer Name and Invoice Address: Date: 06-16-2006
Weld County Page No.: 1 of
Attention:Susan Quick Quotation No.: SNZA30102C
1401 N. 17th Av. 06-16-2006 13:34:22
Greeley CO 80631
Agreement Type: (x)APS
( )Other
Products Location Address(Premises):
2950 7th Street Reference Agreement No.:
Fort Lupton CO 80621
Reference Exhibit No(s).:
Customer Contact: Susan Quick
Siemens Region Office Address:
STE 400
7807 E Peakview Ave
ENGLEWOOD CO 80111-5100 Intended Installation Date: 08-24-2006
Pricing Validity
Siemens Contact: Thomas Yetzer Expiration Date: 06-24-2006
Scope of Work: Siemens will upgrade your existing System in accordance with configuration changes
as further set forth beginning on the next page.
Purchase Price $5,768.75 excluding sales tax.
By signing this Ordering Document(Schedule A), Siemens Communications, Inc.(Siemens)and the Customer
(you)agree that the terms of the referenced Agreement for Products and Services(APS)or other agreement,
whichever is applicable(Agreement),and the referenced Exhibit(s)apply to the Products and Services
listed in this Schedule A. Site-specific terms are set forth herein.The prices in this Schedule A
are valid provided Siemens receives the Schedule A and,if applicable,the referenced Agreement,signed
by you,on or before the Pricing Validity Expiration Date specified above,and these documents are acceptable
to Siemens.
Accepted by:
Weld County Siemens Communications,G � Inc.
By: /�. 6� By: s
�ed<tadture (/
Aut>I oriZed Signature
2006 /CIfln. r . ^T r
M. J. Celle, Chair JUN 2 6 t\L i i ii vt;J i I tir� •////p/
Name(Type or Print) Date Name(Type or Print) �Daje" �b
ATTEST: Midit4 _ cC.-.9
WE COUNTY CLERK TOTHE BOARD imi Itsr .,,ti. -3
1C ,
DE TY CL 'K T THE BOARD � n W .'
Powerouote Version: vs-190.0C1.11 Database r' ,-}y;l�f,;•p'� Product Structure: VS-190.0S.10 DIR 5/12/2006
2006-1698
Schedule A
06-16-2006
Page 2
Quotation No. SNZA30102C
06-16-2006 13:39:22
SITE SPECIFIC TERMS
For: Weld County
This Schedule A,which contains proprietary Product, Services and pricing information, has been prepared
for the express purpose of allowing you to evaluate the information contained herein relating to the
Product and Services offerings of Siemens. Except as otherwise required by law, it may not be reproduced,
used by or disclosed to persons not employed or retained by you for the evaluation and implementation
of this Schedule A without Siemens'prior written consent.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or
worthiness,at Siemens'sole discretion. Siemens reserves the right to modify or withdraw credit terms
at any time without notice,and to require guarantees,security or payment in advance of delivery of
the Products and/or Services.
The term"CS"as used in this document is deemed to mean"Siemens Hicom 300 H Product"or"Siemens Hicom
300 E Communications Server Product".
The payment terms for this Schedule A are as follows: 100%of the Purchase Price,plus all applicable
taxes,governmental fees and transportation charges,are due within 30 days of the invoice date.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the
following paperwork no later than 30 days prior to the Cutover or Installation Date of the Products:
(1) a Purchase Order or similar document and a valid,properly executed Resale Exemption Certificate
from your leasing company,and(2)a properly executed Siemens Assignment of On-Order Products document.
Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided
it receives them prior to the time frame specified in the previous sentence. If Siemens does not receive
the aforementioned leasing documentation by the time it is required by contract to invoice you the applicable
taxes,the order will be considered a"sales"transaction,and you will be liable for such taxes to
Siemens as Siemens is liable to pay such taxes to the applicable State. Notwithstanding the foregoing,
you are still required to make the applicable progress payments to Siemens,or arrange to have your
leasing company to make such progress payments to Siemens, in accordance with the time frames in the
Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of Siemens Financial
Services, Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating
to the Products,Siemens may immediately suspend performance until payment is received. If any amount
due is not paid in accordance with the specified terms,you agree to pay Siemens on demand, as a late
charge, 1.5%per month,limited by the maximum rate permitted by law,on such overdue amount. The late
charge will accrue from such due date until such amount is paid.
Notwithstanding anything to the contrary in the Agreement,you are responsible for Products'transportation
charges to your Premises.These charges will be based on the pre-tax net purchase price of the equipment
portion of the Products specified in the Schedule A and ICO and will be included on an invoice to you.
You acknowledge that you have declined Siemens'offer to install the ION Networks Inc.model no.3100
or 3200 security equipment as part of this order.This equipment is part of Siemens'CS, CBX and messaging
Products'security program and is designed to keep unauthorized users,otherwise known as hackers,out
of such Products'maintenance ports via inbound modems. While no one product guarantees against access
to such Products by unauthorized users,which could cause financial harm,the ION Networks Inc.security
equipment does reduce the risk of unauthorized access. In any event,Siemens will not be liable to
you for any costs, including long distance charges, resulting from the use of the CS, CBX or messaging
Products or other Products by you,your employees or any third party,whether or not you authorize such
use.
Siemens is a registered trademark of Siemens AG.
PowerQuote Version: VS-190.0Q.11 Database Version: 19.00.10 Product Structure: VS-190.0S.10 DIR 5/12/2006
Schedule A
06-16-2006
Page 3
Quotation No. SNZA30102C
06-16-2006 13:34:22
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES
For: Weld County
gti
APPLICATIONS
Products and Services:
PHML SYS ID DISKETTE US/CAN 1
Software:
PhoneMail Network Option 1
PowerQuote Version: VS-190.0Q.11 Database Version: 19.00.10 Product Structure: VS-190.05.10 DIR 5/12/2006
Schedule A
06-16-2006
Page 4
Quotation No. SN2A30102C
06-16-2006 13:34:22
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County
PRICE SUMMARY:
Products and Services $0.00
Software 5,830.00
Programs 0.00
Sub-Total 5,830.00
Installation Material 0.00
Labor 1,979.25
Discount (2,040.50)
Purchase Price,excluding sales tax $5,768.75
PowerQuote Version: VS-190.04.11 Database Version: 19.00.10 Product Structure: VS-190.0S.10 DIR 5/12/2006
SIEMENS
SCHEDULE A
PRODUCTS ORDER
Customer Name and Invoice Address: Date: 06/16/2006
WELD COUNTY Page No.: 1 of 6
ACCOUNTS PAYABLE Quotation No.: 3755091
PO BOX 758 Last Modified: 06/16/2006 12:37:53
GREELEY, CO 80632-0758
Agreement Type: (x)APS
Product(s)Location Address(Premises): ()Other
Customer No.:0007040780
SUSAN QUICK
2950 7TH ST Reference Agreement No.: 1327
FORT LUPTON , CO 80621 Reference Exhibit No(s).: 3000ST
Customer Contact: Susan Quick
Email: squick@co.weld.co.us
Intended Cutover/
Implementation/Installation 08/24/2006
Siemens Region Office Address: Date:
7810 Shaffer Pkwy
Littleton, CO 80127
Quote
Expiration Date: 10/14/2006
Siemens Contact: Thomas Yetzer
Scope of Work: Siemens will provide a HiPath 3000 Real-Time IP System Model 3800 Product including 5 optiPoint
phones,Siemens PhoneMail SE Software and associated installation Services as further set forth
beginning on the next page.
Purchase Price excluding sales tax: $75,840.75
Estimated sales tax: 0.00
Total Purchase Price including estimated sales tax: $75,840.75
By signing this Ordering Document(Schedule A),Siemens Communications,Inc.(Siemens)and the Customer(you)agree that the terms of
the referenced Agreement for Products and Services(APS)or other agreement,whichever is applicable(Agreement),and the referenced
Exhibit(s)apply to the Products and Services listed in this Schedule A.Site-specific terms are set forth herein.The prices in this Schedule A
are valid provided Siemens receives the Schedule A and,if applicable,the referenced Agreement,signed by you,on or before the Quote
Expiration Date specified above,and these documents are acceptable to Siemens.
WELD COUNTY Accepted by:
Siemens Communications,Inc.
By: ---------- By:_---- 43 4--
s ,wun meonzeneroxv
diaNKEVIN CAS O cA JIJ ~'� 49/0.6
Nam M. J. Geile, Chair 1'.` `
Nvre(Type or Mint) Pecr NM Da Oak ATTEST: &4 Ate A 186 it 2
WELD COUNTY CLE K TO THE BO• 'u r port ,.
� :. .3 .1sT
DE TY CLERK TO THE BOARD
:COOIo - /C-9ih
Schedule A
06/16/2006
Page 2
Quolabon No.3755091
06116200612:37:53
SITE-SPECIFIC TERMS
For: WELD COUNTY
This Schedule A,which contains proprietary Product,Services and pricing information,has been prepared for the express purpose of
allowing you to evaluate the information contained herein relating to the Product and Services offering of Siemens.Except as otherwise
required by law,it may not be reproduced,used by or disclosed to persons not employed or retained by you for the evaluation and
implementation of this Schedule A without Siemens'prior written consent.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or worthiness,at Siemens'sole discretion.
Siemens reserves the right to modify or withdraw credit terms at any time without notice,and to require guarantees,security or payment in
advance of delivery of the Products and/or Services.
The payment terms for this Schedule A are as follows:75%of the Purchase Price is due on or before the delivery of the Communications
Platform equipment portion of the HiPath 3000 Products to the Premises,and the remaining 25%of the Purchase Price is due within 30 days
of the Cutover Date.A proportionate amount of the total Products'transportation charges for which you are liable will be invoiced to you as a
separate line item on the invoices and are due with each payment.A proportionate amount of applicable taxes and governmental fees,if any,
based on the Purchase Price of the Products,inclusive of transportation charges,will be specified on the invoices and are due with each
payment.
The sales tax amount referenced in the Schedule A and any subsequent Installation Change Order is provided as an estimate only.Exact
taxes will be verified against local sales tax regulations and reflected in Siemens'invoices to you.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the following paperwork no later than 30
days prior to the Cutover or Installation Date of the Products:(1)a Purchase Order or similar document and a valid,properly executed
Resale Exemption Certificate from your leasing company,and(2)a properly executed Siemens Assignment of On-Order Products
document.Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided it receives them prior to
the time frame specified in the previous sentence. If Siemens does not receive the aforementioned leasing documentation by the time it is
required by contract to invoice you the applicable taxes,the order will be considered a"sales"transaction,and you will be liable for such
taxes to Siemens as Siemens is liable to pay such taxes to the applicable State.Notwithstanding the foregoing,you are still required to make
the applicable progress payments to Siemens,or arrange to have your leasing company to make such progress payments to Siemens,in
accordance with the time frames in the Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of
Siemens Financial Services,Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating to the Products,Siemens may
immediately suspend performance until payment is received.If any amount due is not paid in accordance with the specified terms,you agree
to pay Siemens on demand,as a late charge,1.5%per month,limited by the maximum rate permitted by law,on such overdue amount.The
late charge will accrue from such due date until such amount is paid.
Notwithstanding anything to the contrary in the Agreement,you are responsible for the Products'transportation charges to your Premises.
These charges will be based on the pre-tax net purchase price of the equipment portion of the Products specified in the Schedule A and ICO
and will be included on an invoice to you.
Complete the following if you would like to receive an introduction to Joint Users of Siemens Technologies-United States(JUST-US):
Contact Name:
Company Name:
Mailing Address:
Telephone No:
If Siemens is providing installation Services,and Siemens determines that a site survey is required,the prices in this Schedule A are
preliminary prices pending a full site survey of the Premises.Final prices will be provided only after completion of such a survey.
All equipment provided under the Siemens Resale Refurbished Equipment category in this document is refurbished equipment.
Siemens is a registered trademark of Siemens AG.
Pacwerslon:'15.06' PKB-version:'15.7'
Schedule A
06/16/2006
Page 3
Quotation No.3755091
06/16/2006 12:37:53
PRODUCTS ORDER
DETAILED LIST OF PRODUCTS AND SERVICES
For: WELD COUNTY
Port Summary
Equipped
Digital Ports
SLMO24 Ports 120
120
Analog Ports
SLMA24 Ports 48
48
Trunks
DIU2U Ports 48
48
Total Ports 216
Product(s)Location Address(Premises):
Site 1- SUSAN QUICK 2950 7TH ST,FORT LUPTON CO 80621 Customer No:.0007040780
Qty Llsf Inman Discount Total
HiPath 3000
Communications Platform
Products and Services:
T1 ESF/SF CSU Ace Package 1 945.00 945.00
8 PIN MODULAR-DB-15P ADAPTER 1 4.00 4.00
Clock Module Small(CMS) 1 500.00 (175.00) 325.00
LUNA2 power supply unit for HiPath 3800 3 2,400.00 (840.00) 1,560.00
Analog SLM(SLMA24),HiPath 3800 2 4,320.00 (1,512.00) 2,808.00
DIG'.SLM(SLMO2),HiPath 3800 5 10,800.00 (3,780.00) 7,020.00
Internal Patch Panel NPPSC 7 630.00 (220.50) 409.50
DIU2U Digital Interface Unit 2xPRl 3 6,480.00 (2,268.00) 4,212.00
HiPath HG 1500 V3.0 Pkg w/2 B-Channels 1 2,500.00 87.50 (875.00) 1,712.50
Front covering panel,HiPath 3800 21 147.00 (51.45) 95.55
Rear covering panel,HiPath 3800 15 405.00 (141.75) 263.25
Cabinet Cover for HiPath 3800 2 120.00 (42.00) 78.00
HiPath 3800 Expn Box w/US Power Cord 1 1,600.00 300.12 (560.00) 1,340.12
HiPath 3800 V6.0 Basic equipment 1 3,000.00 (1,200.00) 1,800.00
Software:
HiPath 3000/5000 Manager C V6.0 1 450.00 (157.50) 292.50
V6.0 ComScendo Lic for IP 8 SIP Wkpts 5 250.00 (87.50) 162.50
HiPath HG 1500 V3.0 expansion 2 661.00 350.00 (231.35) 779.65
Subtotal 35,212.00 737,62 (12,142.05) 23,807.57
HiPath Workpoint Client
Products and Services:
ADAPTER MUSIC ON HOLD 1 199.00 199.00
PactVersion:'15.06' PKB-Version:"15.7"
Schedule A
06/16/2006
Page 4
Quotation No.3755091
06/16/2006 12:37:53
PRODUCTS ORDER
DETAILED LIST OF PRODUCTS AND SERVICES(continued)
For: WELD COUNTY
411 1.15! 'eaten Discount Total
optiPoint 420 standard arctic 5 1,975.00 215.03 (790.00) 1,400.03
LAN Cable CATS gray 7 ft 5 30.00 30.00
Subtotal 2,204.00 215.03 (790.00) 1,629.03
Applications
Software:
Phoneguide s/w-250 users 37XX 1 135.00 (54.00) 81.00
Subtotal 135.00 0.00 (54.00) 81.00
Ownership Services
Products and Services:
T1DN CABLE MOD 40/70 25FT 1 21.00 21.00
HiPath 3000 Standard Install Services 269 0.00 17,351.15 17,351.15
Subtotal 21.00 17,351.15 0.00 17,372.15
Siemens Resale Refurbished Eauioment
Products and Services:
Refurbished Phml System 1 24,551.00 24,551.00
Subtotal 24,551.00 0.00 0.00 24,551.00
Interalia Inc
Applications
Products and Services:
MOH anncr proMOH,8 min recording time 1 490.00 490.00
Subtotal 490.00 0.00 0.00 490.00
Education
Ownership Services
Products and Services:
HiPath 3000 Install and Mnt Fundamentals 1 281.00 281.00
HiPath Manager E Fundamentals 1 281.00 281.00
HiPath 3000 Manager Configuration 1 2,248.00 2,248.00
Subtotal 2,810.00 0.00 0.00 2,810.00
Additional Installation Labor
Siemens Network Assessment 3,600.00 3,600.00
On-Site Administration Training 300.00 300.00
Design Labor for Dial Plan Changes 1,200.00 1,200.00
Subtotal 5,100.00 5,100.00
PactVersion:'15.00' PKB'Veraion:"15.7"
Schedule A
06/16/2006
Page 5
Quotation No.3755091
06/16/2006 12:37:53
PRODUCTS ORDER
SUMMARY BY LOCATION
For:WELD COUNTY
LII6t Install Discount IOW
PURCHASE PRICE BEFORE ADJUSTMENTS
Site 1 65,423.00 23,403.80 (12,986.05) 75,840.75
Subtotal 65,423.00 23,403.80 (12,986.05) 75,840.75
PURCHASE PRICE EXCLUDING SALES TAX $65,423.00 $23,403.80 (12,986.05) $75,840.75
Estimated sales tax 0.00
TOTAL PURCHASE PRICE INCLUDING ESTIMATED SALES TAX $75,840.75
PaciVenicn:'15.06' PKe-Version:'15.T
Schedule A
06/16/2006
Page 6
Quotation No.3755091
06/16/200612:37:53
PRODUCTS ORDER
PRICE SUMMARY
For:WELD COUNTY
PRICE SUMMARY:
Products and Services $63,927.00
Software 1,496.00
Subtotal 65,4200
Labor 23,403.80
Discount (12,986.05)
Purchase Price excluding sales tax $75,840.75
Estimated sales tax 0.00
Total Purchase Price including estimated sales tax $75,840.75
PaciVerelon:'15.06' PKB-Version:"15.7"
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