HomeMy WebLinkAbout20062942.tiff MEMORANDUM
DATE: December 14, 2006
"ilk TO: Clerk to the Board, Donna Bechler
COLORADO FROM: Linda Perez
SUBJECT: CIMS/Incentive FundsGrant Award Letter
This is your original CIMS/Incentive Funds Grant Award Letter from the Department of
Local Affairs under our Master Grant for Nineteen Thousand, Four Hundred and Sixteen
Dollars and Twenty Five Cents ($19,416.25). As per discussion with Don Warden, it
should be listed under Correspondence on one of the Board's Agenda.
If you have any questions, please telephone me at 970-353-3800, extension 3363.
Grant Award Letter 07WF21 WC (2 Pages)
Attachment 1 (1 Page)
Attachment 2 (1 Page)
Department of Local Affairs
Colorado Office of Workforce Development
Incentive Funds
Weld County / Employment Services of Weld County
The"Effective Date" of this Award shall be the date of approval by the State Controller, or his designee, located on
the final page of this document with the State Controller's signature. Work by the Contractor/Grantee shall not
begin prior to the Effective Date, nor shall the State be responsible for any sum expended by the
Contractor/Grantee prior to the Effective Date, unless otherwise specifically permitted by law.
ACCEPTANCE OF THIS AWARD LETTER BY GRANTEE:THE GRANTEE HEREBY AGREES THAT THE TERMS AND CONDITIONS OF
THE MASTER GRANT CONTRACT EXECUTED BY CONTRACTOR/GRANTEE DATED 5/3/06 CONSISTING OF 11 PAGES SHALL
APPLY TO SERVICES PERFORMED UNDER THE GRANT AWARD LETTER. THE TERMS OF THE MASTER GRANT CONTRACT ARE
HEREBY SPECIFICALLY INCORPORATED BY REFERENCE INTO THE GRANT AWARD LETTER,AND SPECIFICALLY REAFFIRMED BY
THE CONTRACTOR/GRANTEE AS IF EXECUTED ON THIS DATE. BY SUBMITTING A REQUEST FOR PAYMENT OF WORK
PERFORMED WITHIN THE SCOPE OF SERVICES SET FORTH BELOW, THE CONTRACTOR/GRANTEE ALSO HEREBY ACCEPTS THE
GRANT AWARD LETTER OFFER,AND SPECIFICALLY AGREES TO THE TERMS OF THE GRANT AWARD(INCLUDING
ATTACHMENTS),AS WELL AS THE TERMS OF THE MASTER GRANT CONTRACT. IF THE GRANT AWARD LETTER HAS BEEN
WITHDRAWN BY THE STATE FOR ANY REASON, IT MAY NO LONGER BE ACCEPTED BY THE CONTRACTOR/GRANTEE.
Part I. Grantee &Award Information
1. Award Made to: Employment Services of Weld County Remit Address if Different:
PO Box 1805
Greeley, CO 80632
2. Grantee's Responsible Administrator: Linda Perez, Director
3. Award/Encumbrance Number: 07WF21WC 4. Master Contract Number: O6WFWC
5. Contract Logging Inquiry Number(CLIN): 00646 6. Vendor Code: 846000813*
7. Funding Information:
Source of Funds CFDA# Orgn Appr Object Gbl Rptc Amount
Incentive Funds 17.260 LWBO 446 5120 6KIE 4446 $19,416.25
Total $ 19,416.25
Part II Terms
8. Award Amount. The total Award Amount provided under this Grant Award shall not exceed the sum of$ 19,416.25, including
all Amendments.
Budget Line Budget
CIMS Performance $19,416.25
Total Award $19,416.25
Page 1 of 2
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Flexibility is allowed within the budget, provided no single line item is increased or decreased by more than 10%. If the
Contractor/Grantee exercises this option,the Contractor/Grantee shall report the detail of such budget transfer in Box 8
(Comment box)of the Request for Payment form. Changes in excess of the allowed threshold and any changes in the
prohibited line(s) must receive prior written approval from the State.
9. Performance Period: December 15, 2006 through September 30, 2007.
10. Grant Purpose: To foster the development and continuous improvements of the Weld County Region workforce system.
11. Scope of Services. Contractor/Grantee shall provide:
A. CIMS Performance
Funds used for CIMS Performance are to be used in accordance with allowable WIA Federal Expenditures and WIA
Performance Measures to continue and enhance the CIMS program.
Deliverables; See above Scope of Services.
12. Reporting:The Contractor/Grantee shall meet all reporting requirements currently required by the State or federal law or
regulation, or as may be subsequently required by State or federal law or regulation,any time during the performance of
this Grant Award Letter. Changes shall be submitted to the Contractor/Grantee in writing. Regular required reports by
Contractor/Grantee are as follows:
a. Attachment One: Request for Payment. Contractor/Grantee shall submit three (3)copies of quarterly interim
Requests for Payment within 20 days following the end of a calendar quarter using the form herein attached as
Attachment One. Request for final payment shall be submitted no later than 30 days after the end of the
Performance Period.
b. Attachment Two: Performance Report. The Contractor/Grantee shall submit three (3)copies of quarterly
Performance Reports within 20 days following the end of a calendar quarter using the form herein attached as
Attachment Two. The Contractor/Grantee shall also submit a final narrative completion report to the State no later
than 30 days after the end of the Performance Period.
13. Payment and Completion: The final Request for Payment and the narrative project completion report are due to the State
(OWD) no later than 30 days after the end of the Performance Period. Project funds will not remain encumbered for
further reimbursement after the project is ended.
14. Attachments to Award Letter. The following attachments are hereby incorporated into the Grant Award Letter:
• Request for Payment, Attachment 1
• Performance Report, Attachment 2
Part III Signature
Reviewed By: Issued ByrColor do Office of Workforce Development
41- ZC
Pre-Approved Form Contract Reviewer ;Irian R. Vo 0 xe utive Director
I- - a tof • -I Affairs
Approval: CRS 24-30-202 requires that the State Controller approve all state contracts. This Award Letter is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to
begin performance until the Award Letter is signed and dated below. If performance begins prior to the date below,the
State of Colorado may not be obligated to pay for the goods and/or services provided.
State Controller: Leslie M. Shenefelt I
By: OC Date: t Z41406
5/ O 6
cer Ros Marie uten Controller, Department of Local Affairs
Page 2 of 2
ATTACHMENT 1 - 07WF21WC
Incentive Funds
REQUEST FOR PAYMENT FORM
1. GRANTOR 2. TYPE OF PAYMENT 3. RECIPIENT ORGANIZATION
(Name, Address, Telephone Number)
Department of Local Affairs _ Partial Employment Services of Weld County
Office of Workforce Development PO Box 1805
1313 Sherman St, Room 521 _ Final Greeley,CO 80632
Denver, CO 80203 970-353-3800
4. PERIOD COVERED BY THIS REQUEST 5. PAYMENT REQUEST 6. AWARD LETTER NUMBER
From: TO #: 07WF21WC
7. PURPOSE FOR GRANT FUNDS REQUESTED
Expenditures
Previous Current Request
Budget Line(s) Per Award Letter Budget(A) Request(s) (B) (C) Balance (A-B-C)
TOTAL:
8. COMMENT:
9. CERTIFICATION: I certify to the best of my knowledge and belief the data above is correct and that all
expenditures were made in accordance with the grant requirements.
SIGNATURE OF AUTHORIZED OFFICIAL NAME AND TITLE (Type or Print) DATE
STATE REVIEW Comment:
Approved by:
Program/Project Manager Date
•
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ATTACHMENT 2-07WF21WC
Incentive Funds
PERFORMANCE REPORT
Workforce Region:
Address:
City, State & Zip code:
Telephone Number: Fax Number:
Responsible Administrator:
Email address:
Award Letter: 07WF21WC Reporting Period From: To:
NARRATIVE SECTION: To be completed by Contractor/Grantee (please add addition page(s) if
necessary):
I. List the deliverables produced during this reporting period, the date(s)delivered,and to whom delivery was made at the
State. Were the deliverables reviewed by the State? Were you(Contractor)asked to reassess, correct, or re-perform any
work? What was the outcome of the State's inspection and review?
II. Describe the work to be undertaken during the next reporting period. What deliverables are due? What work or tasks are
planned? If there is slippage in work, what is your plan to catch up and achieve key deliverable dates? Have you
communicated all problems,questions, or issues with the State promptly? Remember that changes in the Scope of Services or
completion dates cannot be made without an agreement in writing signed by the State.
Signature of Authorized Official Name and Title(Type or Print) Date
Submit Report To: Office of Workforce Development, 1313 Sherman St, Room 521, Denver, CO 80203
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