HomeMy WebLinkAbout20060816.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 15, 2006
TAPE #2006-09
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, March 15, 2006, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner M. J. Geile, Chair
Commissioner David E. Long, Pro-Tem
Commissioner William H. Jerke
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Controller, Barb Connolly
MINUTES: Commissioner Jerke moved to approve the minutes of the Board of County Commissioners
meeting of March 13, 2006, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, COMMUNITY CORRECTIONS- JAN ZUBER: Chair Geile read the
certificate into the record, recognizing Jan Zuber for nine years of service with the Community Corrections
Office. Kevin Strobel,Chair of the Community Corrections Board, stated Ms.Zuber has been a great asset,
and will be missed. Ms.Zuber stated her job has been one the best adventures of her life, and she hopes
her successor enjoys the position. Chair Geile expressed his appreciation to Ms. Zuber for her great
attitude.
RECOGNITION OF SERVICES,AREAAGENCYON AGING ADVISORY BOARD-GERMAINEARNDT,
RUTH GARTRELL,MARY JONES, PATRICIA GRAHAM: Chair Geile read the certificate into the record,
recognizing Germaine Arndt, Ruth Gartrell,Mary Jones,and Patricia Graham for their service with the Area
Agency on Aging Advisory Board.
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COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS:Barb Connolly, Controller, presented the following warrants for approval by the Board:
All Funds
$405,364.31
Commissioner Long moved to approve the warrants as presented by Ms.Connolly. Commissioner Masden
seconded the motion, which carried unanimously.
BIDS:
PRESENT REVISED CONTRACT TRUCKS FOR MATERIAL HAULING BID-DEPARTMENT OF PUBLIC
WORKS: Pat Persichino, Director of General Services, read the name of the sole vendor who submitted
a bid into the record. Said bid will be considered for approval on March 29, 2006. Dick Ward, Ward
Construction,stated his company did not place a bid since it is a very large job, and it is too short of a time
frame for the job to begin on April 4, 2006. In response to Chair Geile,Jeff Jerome, Department of Public
Works, stated the work is scheduled to begin on April 4, 2006; however, a majority of the documentation
related to the sole bid has not been turned in. Mr. Ward stated too much preparation is required to begin
work in a short time frame; however, he will keep in contact with staff. Mr. Persichino stated the missing
documentation is the certificate of Worker's Compensation Insurance,the bid Bond,and the safety rating.
He stated in the past, the information has been received following the presentation of the bid. Jim
Richardson, Richardson Contracting, stated the bid was placed under Richardson Contracting; however,
the job will be completed as a joint venture with Ward Construction and Kitzman Contracting. He stated
the job is large and requires combined efforts of the three companies, and all three companies have done
the job in the past. Scott Littlejohn,Aulick Leasing, stated his company has completed the job for the past
two years; however, a bid was not submitted this year due to rising costs. He stated his company still has
not received payments from the County for work completed last year. In response to Commissioner
Masden, Mr. Persichino stated the previous year's contract called for a price of$42.65 per hour for belly
dump trailers, and $41.00 per hour for tandem trailers; and the price presented for the upcoming year is
$57.22 per hour. He further stated he was not aware of the problems regarding payments with Aulick
Leasing. Further responding to Commissioner Masden, Mr. Persichino stated the County is providing the
fuel for the trucks,and the present bid is approximately$14.00 per hour higher. Mr.Jerome stated at a cost
of$57.22 per hour, approximately$2,265,912.00 will be labor costs, and $228,000.00 will be fuel costs.
Responding to Commissioner Masden,Mr. Littlejohn stated the overall cost of the previous year's contract
was approximately$1.5 million. In response to Commissioner Vaad, Bruce Barker,County Attorney,stated
pursuant to the Home Rule Charter, Aulick Leasing may appeal to the Board of County Commissioners
regarding the outstanding payments. In response to Commissioner Jerke,Mr.Jerome stated$1,861,000.00
is allocated in the 2006 Budget for this project. He further stated the figure is for labor costs only, and the
fuel is budgeted separately for the entire trucking division,which is not broken down by contract. Further
responding to Commissioner Jerke,the material hauling is associated with the gravel plant, and a load of
material to be removed from the Poudre Learning Center on 83rd Avenue. Commissioner Jerke stated a
work session needs to be scheduled regarding the costs and resources available in the budget.
Mr. Persichino stated a work session will be scheduled.
PRESENT COUNTY NEWSPAPER - APRIL 3, 2006 TO MARCH 31, 2007 BID - DEPARTMENT OF
FINANCE AND ADMINISTRATION: Mr. Persichino read the names of the three vendors who submitted a
bid into the record. Said bid will be considered for approval on March 29, 2006.
Minutes, March 15, 2006 2006-0816
Page 2 BC0016
APPROVE 2006 TRAFFIC PAINT AND GLASS BEADS BID-DEPARTMENT OF PUBLIC WORKS(CON'T
FROM 03/08/06): Mr. Persichino stated staff recommended approval of the low bid from low bid from Vogel
Paint and Wax Company for the yellow and white traffic paint, and the low bid from Potters Industries for
glass beads. Commissioner Masden moved to approve said bid, based upon staffs recommendation.
Seconded by Commissioner Long, the motion carried unanimously.
APPROVE HOT IN PLACE RECYCLING PROJECT BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Persichino stated staff recommended approval of the sole bid for Bid Alternate #2, from Cutler
Repaving, Inc.,in the amount of$335,602.00. He stated the original budget for the project was$333,000.00;
however, the State will reimburse a portion of the work, in the amount of $44,107.00. Commissioner
Masden moved to approve said bid, based upon staffs recommendation. Seconded by Commissioner
Jerke, the motion carried unanimously.
NEW BUSINESS:
CONSIDER CUSTOMER PREMISES EQUIPMENT AGREEMENT FOR AUTO DIALER SYSTEM AND
AUTHORIZE CHAIR TO SIGN - QWEST INTERPRISE AMERICA, INC.: Susan Quick, Department of
Phone Services, stated the agreement is for the purchase of auto-dialer software, which will enable the
County to send a recorded message to a large number of people within a short time frame,without having
to physically dial each phone number. Commissioner Masden moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER PROPERTY USE AGREEMENT FOR NEW RAYMER TOWER SITE AND AUTHORIZE
CHAIR TO SIGN - METROCALL, INC.: Mr. Barker stated this agreement, as well as the next item of
business, are requests from Metrocall , Inc., to place equipment on two towers located in Weld County.
He stated the agreement has been handled by Cyndy Giauque, Assistant County Attorney, and the
Department of Communications. All parties are satisfied the County will be protected, and approval is
recommended for both agreements. Commissioner Long moved to approve said agreement and authorize
the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously.
CONSIDER PROPERTY USE AGREEMENT FOR GROVERTOWER SITE AND AUTHORIZE CHAIR TO
SIGN-METROCALL, INC.: Commissioner Long moved to approve said agreement and authorize the Chair
to sign. Seconded by Commissioner Vaad, the motion carried unanimously.
CONSIDER RENEWAL OF TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN-DEWEY'S
BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL: Mr. Barker stated no concerns were expressed
in response to the referrals regarding this renewal,therefore, he recommended approval. Commissioner
Long moved to approve said renewal and authorize the Chair to sign. Seconded by Commissioner Jerke,
the motion carried unanimously.
PLANNING:
CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL FOR PLANNED UNIT
DEVELOPMENT FINAL PLAN, PF#1045-HIGHLANDACQUISITION GROUP,LLC: Jacqueline Hatch,
Department of Planning Services, stated a letter, dated February 7, 2006, was received from Highland
Acquisition Group, LLC, requesting release of collateral for PF #1045. She stated the development is
located south of State Highway 52, and east of Weld County Road 3. She stated the applicant has
requested full release of the collateral,in the amount of$362,426.55;however,the Department of Planning
Services has reviewed the site and determined that several improvements have not been completed. She
stated the uncompleted improvements include a monument sign and surrounding landscaping, and
additional landscaping required for the Final Plat. Ms. Hatch recommended that$8,826.00 be retained until
the remaining landscaping items are completed, and the Department of Public Works recommended that
20 percent of the paving costs be retained, in the amount of 15 percent as a paving warranty, and five
percent for minor pavement repairs scheduled for Summer 2006. She stated the Departments of Public
Minutes, March 15, 2006 2006-0816
Page 3 BC0016
Works and Planning Services recommend a partial vacation of collateral, in the amount of$335,357.95,
therefore retaining an amount of$27,068.60. She further stated the applicant is in agreement with retaining
20 percent of paving costs; however, he does not agree with the amount of $8,826.00 to be held for
landscaping. Ms. Hatch stated the applicant believes he is in substantial compliance because a majority
of the landscaping on the site is completed. In response to Commissioner Vaad, Ms. Hatch stated a
majority of the landscaping is complete; however, the applicant has not planted bushes, as the applicant
is waiting for warmer weather. She further stated the overall landscaping bid was$23,784.55, therefore,
approximately one-third of the landscaping costs will be retained. Commissioner Vaad moved to approve
said partial cancellation and release of collateral, based upon staffs recommendation. Seconded by
Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
dirint` BOARD OF CO NTY COMMISSIONERS
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Weld County Clerk to the Boar:1 I . M. J„ „e heir•' ` �� J6 C. celdi
�° �,. °0 / David E. Long, Pro-Tem
BY:v 1JttMf 1 �Cd�'l C I
De ty Cle to the Board L t// ,
w„. H. Jerke
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Robe . Masdea;
Glenn Vaad
Minutes, March 15, 2006 2006-0816
Page 4 BC0016
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