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RESOLUTION -
RE: APPROVAL OF CHANGES TO THE BUDGET MANUAL AND INCORPORATION
OF SAID CHANGES IN THE ADMINISTRATIVE MANUAL.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado Statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Director of Finance and Administration has
prepared and presented to the Board of County Commissioners
changes to the Budget Manual dated June 1 , 1984 , and
WHEREAS, the Board of County Commissioners deems it
advisable to adopt the above changes to the Budget Manual dated
June 1 , 1984 and further, to incorporate said changes into the
Administrative Manual.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County that the above stated changes to the
Budget Manual be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board of County Commissioners
that said changes to the Budget Manual shall be incorporated into
the Administrative Manual and published by the Director of
Finance and Administration for dissemination to all County
Departments.
The above and foregoing resolution was, on motion duly made
and seconded, adopted by the following vote on the 6th day of
June, A.D. , 1984 .
�yy� �) BOARD OF COUNTY COMMISSIONERS
ATTEST ���r (( ( ��/ ELD COUNTY, COLORADO
Weld County Clerk and Recorder
and Clerk to the Board Norman Carlson, Chairman
BY k 07lc-incce-- y�. eJ c ine J son, Pro-Tem
De uty County Clerk ini Approved as to form: ene Brantne
C C2 Chuck Carlso
County Attorney /
hn Martin
7.1
Y -J ,, 841290
POLICIES AND PROCEDURES
Section BUDGET MANUAL
WISubject TABLE OF CONTENTS
COLORADO Date 6/1/84 page Table of Contents
TABLE OF CONTENTS
INTRODUCTION 1
RELATIONSHIP OF BUDGET FORMS 3
BUDGET UNIT REQUEST SUMMARY 4
BUDGET ANALYSIS REPORT 7
ACTIVITY ANALYSIS/SUMMARY OF CHANGES 8
BUDGET UNIT RANKING FORM 14
APPROPRIATION REQUEST EXCEEDING TARGET BUDGET LEVEL 18
COST CUTTING/REVENUE RAISING STRATEGIES y0
OBJECTIVE TRACKING STATEMENT 24
REVENUE ANALYSIS FORM 27
FUNCTION AND ORGANIZATION CHART 30
PERSONNEL DEPARTMENT PROJECTED EXPENSES 34
SERVICES & SUPPLIES, OTHER CHARGES, EXPENDITURE TRANSFERS
& REIMBURSEMENTS 36
MOTOR VEHICLE ASSIGNMENT/ELECTRONIC EQUIPMENT REQUEST . 39
TRAVEL REQUEST SUMMARY 42
REQUEST FOR DATA PROCESSING RESOURCES FORM 45
REQUEST FOR EQUIPMENT PURCHASE OR MAJOR RENTAL 49
BUILDINGS AND GROUNDS SPECIAL PROJECTS 51
PBX PHONE SERVICE REQUESTS 53.1
EXAMPLES (ALL FORMS) 54
CHART OF ACCOUNTS 71
POLICIES A N D PROCEDURES
rt)Ly
\ Sect on BUDGET MANUAL
NM 4CD .I
Subject 1985 BuDGE'P SCTIEDIITY
COLORADO Date 6/1/84 page Schedule
1985 BUDGET SCHEDULE
June 1 — 15 Discuss target budgets with
departments/elected officials
June 5 Budget orientation sessions with
Departments/elected officials
June 29 All Departments/elected officials submit
data processing request to Data
Processing
June 29 Elected officials/departments requesting
Building € Grounds Special Project
requests must be submitted to Finance
June 29 Elected officials/department heads
submit PBX phone service requests to
Communications.
June 29 Elected officials/departments submit new
position requests to Personnel
July 6 — August 3 Submit budget request to Finance
July 16 — September 14 Finance office review
August 7 Community agencies, school boards,
clt;es and towns requesting funding.
9:00 a.m. - 12:00 Noon.
August 9 Publish notice of Revenue Sharing
Hearing
August 27 First Revenue Sharing Hearing on
requested use - 10:00 a.m.
September 25 Budget message to Board and transmit
proposed budget to Commissioners
October 9 - 25 Budget Hearings with Commissioners and
elected officials/department heads
POLICIES AND PROCEDURES
rf,,,,, , ,
Section BUDGET MANUAL
W111 Subject 1985 BUDGET SCHEDULE
COLORADO
Date 6/1/84 page Schedule (Page two)
October 31 Public rearing to adopt mill levy
November 1 Publish notice of final Revenue
Sharing Hearing.
October 25 - November 14 Prepare final budget.
November 14 Public Hearing or Final Budget and
Final Revenue Sharing Hearing -
10:00 a.m.
POLICILS AND PROCEDURES
�� , i ' Psi 'wct.ion BUDFFT MANUAL,
W IWilk
Subject PBX PHONE SERVICES REQUEST
COLORADO Date 6/1/84 Pane 53. 1
PBX PHONE SERVICE REQUESTS FOR ADDITIONS OR CHANCES
IN SERVICES OR EQUIPMENT
PURPOSE:
The PBX Phone Service Requests for Additions or Changes in Services or
Equipment Form has been designed to formally request and summarize for
budgetary planning purposes, proposed changes. The purpose, benefits
received, consequences of no action, and estimated costs are included on
the form.
INIORMATION TO BE COMPIJ TED BY THE DEPARTMENT
1. Headers: indicate the department name, budget unit title and number:,
project title, department liaison and liaison's phone number.
2. Description of Project: Provide a summary of specifically what is
involved in the change. Describe, by position or individual, what
type of phone set(s) will be needed. A diagram or floor plan is very
helpful when major changes or additions are being requested.
3. Statement of Justification: Provide enough information in this
section to accurately identify the reasons and justifications for the
request. This can be done by indicating adverse impacts, positive
impacts to the program or cost benefit justifications.
4. Date Completion Desired; indicate the date that you would desire the
project to be completed if there is a specific deadline necessary to
your department.
S. Signature of Requesting Department Head.
6. Estimated Total Project Cost: The estimates for project cost will be
completed by the PBX Phone Service Manager.
POLICIES AND PROCEDURES
-.Cs Section BUDGET MANUAL - -� _ _____
Subject PRX PHONE SERVICES FORM (Front)
COLORADO Date 6/1/84 Page 53.2
PBX PHONE SERVICE REQUEST
FOR ADDITIONS OR CHANGES IN SERVICES OR EQUIPMENT
DEPARTMENT NAME:
BUDGET UNIT TITLE & NUMBER:
PROJECT TITLE:
DEPARTMENT LIAISON:
PHONE NUMBER:
Description of Project:
Statement of Justification:
Date completion desired:
Signature
(Department Head)
POLICIES AND PROCEDURES
rpi , , ,-
1 �,
{ Section BUDGET MANUALiglip e
Subject PBX PHONE SERVICES FORM (back)
COLORADO Date 6/1/84 Page 53-3
COST ESTIMATE:
Materials: Quantity:
Wiring @ ft X =
Phone Jack @ X =
Sub—Total =
Equipment:
0 button set @ X =
5 button ECTS @ X -
6 button Key System @ X =
10 Button ECTS 0 X =
' 10 Button Key System 0 X -
20 Button ECTS @ X -
20 Button Key System @ X
30 Button ECTS @ X =
30 Button Key System @ X
installation Charges @ X =
Sub—Total =
Other Equipment:
@ X =
0 X =
@ X =
0 X =
Installation Charge: @ X =
Sub—Total =
GRAND TOTAL =
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