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COLORADO
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230
PUBLIC WORKS FUND SUMMARY
The Public Works Fund records all costs related to Weld County road and bridge construction and
maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their
road and street activities.
A fund balance of$8,784,000 is included in the total available resources in addition to the revenue
shown in the budget. Property tax is set at $7,004,703. Specific ownership tax is estimated be
$6,600,000, up $300,000. HUTF is down $400,000 at $7,900,000. Grant revenue is anticipated
at $1,500,000 from Energy Impact for Weld County Road 13 improvements. Other revenues
include$440,000 from landfill impact fees,$1,028,000 from transportation impact fees,and$94,000
for offsite improvements for Pheasant Crest subdivision. Bridge grant revenues equal$2,148,000.
A signal grant for SH52/WCR is $800,000. Permit revenues are $300,000. Reimbursement from
Frederick for Weld County Road 13 will be$1,000,000, from Larimer County for Bridge 13/54A will
be$25,000,and from Adams County for design of Weld County Road 2 from Weld County Road 39
to Weld County Road 45 will be$100,000. Timnath will reimburse$500,000 for Weld County Road
74 design. Other revenues are stable with little change.
The resources for 2006 are up $5,877,557 at$38,813,703, of which $8,784,000 is fund balance.
Municipal share-back is funded at $1,528,625. Salary increases are set at 3.5%, plus increases
to cover the increase in health insurance costs. Salaries and benefit increases for 2007 will amount
to $318,135. The seasonal employee budget has decreased $130,539 to 27 employees.
Road Construction Supplies increased $1,914,785 based on the Capital Improvement Plan.
Asphalt purchases total $2,850,000. Contract truck hauling has been eliminated with the addition
of 20 trucks in 2006. Chip seal projects will total $600,000, and sealing and crack fill projects will
total $1,000,000. Dust control will be funded at a level of$320,000. Rehabilitation of six bridges
will cost $200,000. Recycle in place projects of 10.6 miles will cost $400,000. Strategic Roads
increased$3,738,000 to$7,887,000 for work to be completed on roads within the strategic corridor,
specifically on Weld County Road 13. Right-of-Way Purchases total $66,000 based on the capital
improvement plan. Bridge87/42.5 over the South Platte River is funded with a grant at$2,100,000.
Design and utility work for Bridge 13/54A ($335,000) and Bridge 27/66A ($250,000) will also be
done in 2007. Other budget units are stable with the exception of being impacted by fuel costs.
In the Final Budget the 2007 Public Works Plan will be presented at the end of this Section with
specific projects.
231
CONCERNING LOCAL
ACCOUNTABILITY
FOR MONEY USED
FOR HIGHWAY PURPOSES
In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld
County must discuss the proposed use of its allocation of highway users tax fund monies and the
County Public Works Fund and provide an opportunity for any elector to be heard on the
expenditure of such monies for the current year and for the fiscal year governed by the proposed
budget.
The proposed use of the 2007 allocation of highway users tax fund monies and county road and
bridge fund are as follows:
Maintenance of Condition $ 4,130,710
Administration 1,041,380
Maintenance Support 2,094,658
Mining 633,252
TOTAL $ 7,900,000
232
CONSTRUCTION BIDDING FOR
STATE-FUNDED LOCAL PROJECTS
In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of
30,000 persons or more are required to bid projects of over $150,000. Local governments are
required to bid competitively among private contractors for projects using Highway Users Tax Fund
money(state funded projects), and are prohibited from dividing projects into two or more projects
to evade provisions of the act.
"State-funded public project"means any construction,alteration,repair,demolition,or improvement
by any agency of local government of any land, structure, facility, road, highway, bridge, or other
public improvement suitable for and intended for use in the promotion of the public health,welfare,
or safety and any defined maintenance project which is funded in whole or in part from the highway
users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars
in the aggregate for any fiscal year.
"Defined maintenance project" means any project that involves a significant reconstruction,
alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public
improvement, including but not limited to repairing or seal coating of roads or highways or major
internal or external reconstruction or alteration of existing structures. "Defined maintenance project"
does not include routine maintenance activities such as snow removal, minor surface repair of
roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of
floor coverings, or minor reconstruction or alteration of existing structures.
Based upon the above definitions, Weld County's Public Works 2007 budget would be allocated
as follows by the above categories:
TOTAL HUTF STATE LOCAUOTHER
Bridge Construction $ 3,053,725 $ 0 $ 3,053,725
Maintenance of Condition 4,130,710 4,130,710 0
Maintenance Support 2,094,658 2,094,658 0
Trucking 2,808,095 0 2,808,095
Mining 2,649,567 633,252 2,016,315
Administration 1,041,380 1,041,380 0
Municipalities 1,528,625 0 1,528,625
Public Works:
R-O-W 66,000 0 66,000
Miscellaneous 45,200 0 45,200
Strategic Roads 7,887,000 0 7,887,000
Part-time 668,760 0 668,760
Asphalt 2,630,000 0 2,630,000
Bridges 2,685,000 0 2,685,000
Contract 4.772.000 0 4,772.000
$36,060,720 $ 7,900.000 $28,160,720
Based upon the above allocation, Weld County is not required to competitively bid any service.
However, it is anticipated that Weld County will bid out an additional $2,630,000 in asphalt
purchases and contracts for overlays, and reconstruction, chip and seal of$1,600,000, for a total
of$4,230,000 in bid projects for 2007. A major portion of the $7,887,000 earmarked for Strategic
Roads may also be contracted, which raises the potential bid project amount to $12,002,000.
Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the
1995 budget; therefore, it is not demonstrated in this budget document.
233
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235
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100
DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates
complaints; and maintains cost accounting records on projects.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 598,108 $ 552,617 $ 619,055 $ 551,617
Supplies 56,862 71,000 246,500 195,500
Purchased Services 288,175 253,340 268,936 268,936
Fixed Charges 0 500 0 0
Contra Expense -1,227 0 0 0
Gross County Cost $ 941,918 $ 877,457 $ 1,134,491 $ 1,016,053
Revenue 0 0 0 0
Net County Cost $ 941,918 $ 877,457 $ 1,134,491 $ 1,016,053
Budget Positions 9 8 8 8
SUMMARY OF CHANGES: Personnel Services requests increased a total of $66,438, which
includes a$10,000"place holder"for reclassification of the Operations Division Manager dependent
upon a detailed position audit. It also includes the addition of one Senior Public Works
Administrator($57,438). (Neither the upgrade nor added position are in the recommended budget).
No Overtime is expected so this line item was decreased by$1,000.
Requested Supplies increased a total of$175,500. Computer Software and Attachments increased
$163,000 based on need for 2007. (Software has been reduced by$51,000 in the recommended
budget). Uniforms and Clothing was added, in the amount of$10,000, for the purchase of uniform
shirts and laundry costs for 95 employees. Other Operating Supplies was increased by$2,500 due
to the addition of 21 employees in Trucking for the safety program.
Purchased Services increased$15,596 and Publications and Subscriptions decreased$500 based
on both historical costs and anticipated needs for 2007;Memberships and Registrations decreased
$340; Other Purchased Services increased $120; Utilities increased $1,000; Phones increased
$5,000; Medical Services decreased $684; Vehicle Expense decreased $9,000; Repair and
Maintenance Equipment increased$15,000;Travel and Meetings decreased $1,000;and Training
increased $6,000. Compensation for Damages decreased $500 because this was transferred to
Vehicle Expense to reflect the correct line item for damaged vehicles.
236
ADMINISTRATION
(CONTINUED)
2000-30100
OBJECTIVES: 1)Provide administrative and managerial support and supervision to Public Works
and other county departments.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Accurately monitor and report activities of
the department according to current
reporting methods and performance
standards
Perform administrative duties with less than
1% error 90% 90% 90%
Efficiency Measures
FTE's per 10,000/capita .42 .36 .35
Per capita cost(county support) $4.39 $3.99 $.448
FINANCE/ADMINISTRATION RECOMMENDATION: Budget is recommended with the following
exceptions:
1. Upgrade of Operations Manger($10,000)is not recommended by Personnel based
upon salary survey data, which does not justify any increase beyond cost-of-living.
Position was increased with assignment of Motor Pool duties.
2. Additional position to assist Operations Manager ($57,438) is not recommended
pending management study results.
3. $26,000 for wiring Motor Pool to county network removed from this budget. If the
project is done it will be paid for by Phone Services.
4. $25,000 for cameras in Grover and Keota to monitor weather are not recommended.
Project does not seem cost effective with internet weather maps, and operators
living in the area.
5. $75,000 for sign management system is included, but is a policy issue. Another
$34,000 is budgeted for interns to do the field work,as well as ongoing maintenance
costs to keep the system updated. Policy issue.
6. $75,000 for a property/inventory management system is included, but is a policy
issue.
BOARD ACTION:
237
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Trucking - -2000-32100
DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and
transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile
sites, and capital improvement projects with 13 full time employees, 14 assigned truck tractors and
trailers, 4 loaders, and 6 dump trucks and 3 water trailers. Responsible for organizing and
supervising the County Community Service Work program and operational supervision and
management of trucking contract.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 736,822 $ 873,273 $ 1,637,391 $ 1,637,391
Supplies 4,995 12,090 10,500 10,500
Purchased Services 2,114,730 2,631,974 1,120,216 1,120,216
Fixed Charges 2,782 2,000 0 0
Contra Expense -627 0 0 0
Gross County Cost $ 2,858,702 $ 3,519,337 $ 2,768,107 $ 2,768,107
Revenue 0 0 0 0
Net County Cost $ 2,858,702 $ 3,519,337 $ 2,768,107 $ 2,768,107
Budget Positions 13 15 36 36
SUMMARY OF CHANGES: Personnel Services increased $764,118 to fund 20 new SW II
positions and one new Foreman position, which were approved by the Board of Commissioners
when the contract truck hauling was eliminated and the trucking fleet was increased.
Supplies decreased a total of$1,590. Uniforms and Clothing increased $3,100 due to increased
clothing and steel-toed boot reimbursements because of the increased size of the fleet. Other
Operating Supplies decreased $4,690 because of anticipated use for 2007.
Purchased Services decreased $1,511,758 largely due to the elimination of contract truck hauling
which was paid from Contract Payments in the amount of$1,891,200. Vehicle Expense increased
$387,442 for fuel, repairs, and depreciation for the additional fleet of 20 trucks. The reduction also
includes a decrease of$3,000 for Repair and Maintenance Other and a decrease for Machinery
and Equipment Rental. Fixed charges decreased $2,000 because Compensation for Damages
expenses were transferred to Vehicle Expense to reflect the line item actually charged for damaged
vehicles.
238
TRUCKING
(CONTINUED)
2000-32100
OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement
projects. This consists of maintaining good, sound roads for the general public, upgrade of roads
for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of
snow in the winter.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita 0.61 0.68 1.59
Per capita cost(county support) $13.31 $16.00 $12.22
Effectiveness Measures(desired results)
Operate within budget limits: 95% 95% 95%
Complete the annual gravel plan.
Confirm 100% of individual complaints and
address problems within 30 days.
Respond to service calls within 24 hours.
Meet established Codes, policies, and
practices
95% attendance at all safety meetings
All PPE equipment used as required
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Major change in
budget is due to the gravel hauling operation no longer being contracted out, per a Board decision
in 2006.
BOARD ACTION:
239
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200
DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones, 21 grader stations,
one fugitive dust team,two roving maintenance teams,and two mowing tractors responsible for the
upkeep of gravel roads in Weld County(approximately 2,500 miles).
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,914,852 $ 2,204,981 $ 2,196,401 $ 2,196,401
Supplies 66,634 146,675 109,610 109,610
Purchased Services 1,346,694 1,451,725 1,913,945 1,513,945
Fixed Charges 140,371 206,380 204,380 204,380
Contra Expense -1,272 0 0 0
Capital 0 0 0 0
Gross County Cost $ 3,467,279 $ 4,009,761 $ 4,424,336 $ 4,024,336
Revenue 0 0 0 0
Net County Cost $ 3,467,279 $ 4,009,761 $ 4,424,336 $ 4,024,336
Budget Positions 38 41 41 41
SUMMARY OF CHANGES: Personnel Services decreased a total of$8,580 due to the anticipated
decrease in overtime for 2007. Supplies decreased a total of$37,065 based on anticipated usage
for 2007. Other Operating Supplies decreased $109,240; and Uniforms and Clothing increased
$175.
Purchased Services increased$462,220 based on increases for Utilities, in the amount of$10,695,
based on historical costs;Vehicle Expense increased$51,218;and Repair and Maintenance Other
increased $307. In the requested budget, the increase for Vehicle Expenses includes$85,000 for
the purchase of one new roller for the Roving Maintenance and Dust Team. The $85,000 was
transferred to the Motor Pool capital budget in the Recommended budget. Fixed Charges
decreased $2,000 because Compensation for Damages expenses were transferred to Vehicle
Expense to reflect the correct line item for damaged vehicles.
OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement
construction projects and intergovernmental agreements, and conduct snow removal on 700 miles
of paved roads as needed. Prepare chip seal segments for contract upgrade and apply new gravel
to 400 miles of road per year, and respond to emergency requests by Warren AFB to keep missile
transporter routes open.
240
MOTOR GRADER
(CONTINUED)
2000-32200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita 1.77 1.87 1.81
Per capita cost(county support) $16.15 $182.3 $17.75
Effectiveness Measures (desired results)
Spread gravel per annual gravel plan.
Perform surface maintenance on gravel roads.
Treat chemically treated roads per plan.
Perform roving maintenance per plan.
Confirm 100% of individual complaints and address
problems within 30 days.
Respond to service calls within 5 work days to
acknowledge concern of the caller.
All operations will meet established current codes,
policies, and practices.
95% attendance at all safety meetings.
All PPE equipment used as required.
FINANCE/ADMINISTRATION RECOMMENDATION: In the recommended budget, vehicle
maintenance was reduced$400,000 due to moving the roller purchase($85,000)to the Motor Pool
capital budget, and the amount for vehicle maintenance appears overstated based upon historical
usage, even with an increase for fuel costs. All other items are recommended as requested.
BOARD ACTION:
241
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Bridge Construction --2000-32300
DEPARTMENT DESCRIPTION: 22 full time employees and 19 seasonal positions with over$5
million of reportable equipment. Organized as a Bridge section,Construction section,and Drainage
section that performs a variety of tasks in those areas. Supports snow and ice control and conducts
tree removal on county rights-of-way.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,228,199 $ 1,455,682 $ 1,491,849 $ 1,440,849
Supplies 361,138 575,030 548,300 548,300
Purchased Services 847,220 691,645 905,800 905,800
Fixed Charges 59,525 62,000 91,000 91,000
Contra Expense -588 0 0 0
Capital 0 0 0 0
Gross County Cost $ 2,495,494 $ 2,784,357 $ 3,036,949 $ 2,985,949
Revenue 4,665 0 0 0
Net County Cost $ 2,490,829 $ 2,784,357 $ 3,036,949 $ 2,985,949
Budget Positions 22 26 27 26
SUMMARY OF CHANGES: In the requested budget, Personnel Services increased a total of
$36,167. Salaries increased$47,000 to include a Foreman in charge of the tree trimming operation
versus contacting out the function, and $4,000 to reclassify the Supervisor to Senior Public Works
Supervisor. Neither of the reclassifications is included in the recommended budget. Overtime
decreased $14,833 due to anticipated overtime costs in 2007.
Supplies decreased a total of $26,730. Small Items of Equipment decreased $2,500 based on
reduction in 2005 actual costs. Uniforms and Clothing decreased $2,230 because the allowance
per employee was lowered. Other Operating Supplies also saw a reduction of$42,000 based on
anticipated costs for 2007. Cost of Goods Sold increased $20,000 based on anticipated inventory
usage for next year. Purchased Services increased by $214,155 as Vehicle Expense was
increased by this amount to fund anticipated costs for 2007. Fixed charges increased by$29,000
due to an increase of$31,000 for Machinery and Equipment Rental, and a decrease of$2,000 for
Compensation for Damages which was transferred to Vehicle Expense to reflect the correct line
item for damaged vehicles.
242
BRIDGE CONSTRUCTION
(CONTINUED)
2000-32300
OBJECTIVES: 1) Repair and replace old, deteriorated bridges; 2)Construct capital improvement
projects; 3)Assist with snow removal on the county road system and all parking lots; 4) Maintain
approximately 1,400 bridges in the County. Division replaces approximately seven to nine new
bridges each year.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita 1.21 1.19 1.15
Per capita cost(county support) $11.60 $12.66 $13.18
Effectiveness Measures(desired results)
Confirm 100% of individual complaints and address problems within 30 days.
Respond to service calls within 24 hours to acknowledge concern of the caller.
All construction projects completed by end of year with 75% of projects
meeting individual time lines.
80% of utility locations done within 30 days of project start.
95% attendance at all safety
meetings
Maintain sufficiency rating of:
70% Good -- SR 100-50
25% Fair--SR 49-25
5% Poor- -SR less than 25
Maintain bridge system with less than 10% restricted bridges.
All critical repairs will be completed within one year from the inspection.
75% of projects and associated tasks meet established milestones.
All construction tasks meet individual time lines.
FINANCE/ADMINISTRATION RECOMMENDATION: Personnel does not recommend the
reorganization of the department or the upgrades. The salary survey information indicates that the
current funding level is above market for both positions. Also, to create the Senior Public Works
Supervisor would cause many or all of the other Public Works Supervisor positions to request an
upgrade. Converting the tree trimming and cutting contract to a staff foreman position to manage
the tree trimming and cutting operation is a policy issue. All other items are recommended.
BOARD ACTION:
243
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400
DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching,
potholes, and paving operations. Responsible for all traffic control maintenance management of
signs, barricades, construction project signing, and roadway striping county-wide. Replaces and
maintains all cattle guards and conducts routine and sustained snow removal operations as
needed.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 888,857 $ 1,048,811 $ 1,040,811 $ 1,040,811
Supplies 317,022 438,645 502,500 418,800
Purchased Services 511,306 451,666 586,900 586,900
Fixed Charges 0 4,000 0 0
Contra Expense -615 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,716,570 $ 1,943,122 $ 2,130,211 $ 2,046,511
Revenue 1,726 0 0 0
Net County Cost $ 1,714,844 $ 1,943,122 $ 2,130,211 $ 2,046,511
Budget Positions 16 19 19 19
SUMMARY OF CHANGES: Personnel Services decreased by$8,000 because of a decrease in
Overtime based on anticipated overtime for 2007.
Requested supplies increased a total of $63,855, which includes $83,700 for Small Items of
Equipment to fund a new asphalt zipper rotomilling attachment. (This item was moved to the Motor
Pool capital budget in the recommended budget). Uniforms and Clothing was decreased $1,100
because the allowance per employee was lowered; Other Operating Supplies increased $85,400
based on anticipated costs for 2007; and Cost of Goods Sold decreased $104,145 based on
anticipated inventory needs for 2007. Purchased Services increased a total of $135,234 largely
to pay for snow plow blades which will now be charged against Vehicle Expense and Compensation
for Damages which will also be moved to vehicle expense ($135,734). Repair and Maintenance
Other decreased $500 partly due to historical decrease and anticipated needs for 2007; and Fixed
charges decreased $4,000 because Compensation for Damages was transferred to Vehicle
Expense to reflect the correct line item for damaged vehicles.
244
MAINTENANCE SUPPORT
(CONTINUED)
2000-32400
OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly marked roads
and bridges,along with responding to the culverts, cattle guards,and potholes on both asphalt and
gravel roads; and 2)Assist with the plowing of snow and sanding of paved roads.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita .74 ,.86 .84
Per capita cost(county support) $7.99 $8.83 $9.31
Effectiveness Measures(desired results)
Confirm 100% of individual complaints and address problems within 30 days.
Respond to service calls within 24 hours to acknowledge concern of the caller.
All construction projects completed by end of year with 75% of projects meeting individual
time lines.
Maintain Pavement Quality Index of:
Greater than 70% Good - - PQI 8-10
25% Fair-- PQI 6-7
Less than 5% Poor-- PQI 6-0
Replace stop signs within 8 hours of notification.
Replace warning advisory and regulator signs within 6 working days of receiving complaint.
Complete 100% centerline and 50% shoulder line striping annually.
75% of projects and associated tasks meet established milestones.
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested,
except for the zipper rotomilling attachments ($83,700) being moved to the Motor Pool capital
account.
BOARD ACTION:
245
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract
payments for bridge grants and road construction projects and asphalt material for the blade patch
program are included in this budget unit.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,135,107 $ 799,299 $ 668,760 $ 668,760
Supplies 2,056,767 2,496,800 2,630,000 2,630,000
Purchased Services 4,157,883 8,095,215 15,455,200 15,455,200
Fixed Charges 497,178 500 0 0
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 7,846,935 $ 11,391,814 $ 18,753,960 $ 18,753,960
Revenue 0 0 0 0
Net County Cost $ 7,846,935 $ 11,391,814 $ 18,753,960 $ 18,753,960
Budget Positions -- -- - - --
SUMMARY OF CHANGES: Personnel Services decreased $130,539 due to the reduction in
seasonal employees. Road Construction Supplies increased $1,914,785 based on the Capital
Improvement Plan. Asphalt purchases total $2,850,000. Contract truck hauling has been
eliminated with the addition of 20 trucks in 2006. Chip seal projects will total$600,000, and sealing
and crack fill projects will total $1,000,000. Dust control will be funded at a level of $320,000.
$200,000 will be used to rehabilitate 6 bridges. Recycle in place projects for 10.6 miles will cost
$400,000. Strategic Roads increased$3,738,000 to$7,887,000 for work to be completed on roads
within the strategic corridor, specifically on Weld County Road 13. Right-of-Way Purchases total
$66,000 based on the capital improvement plan. Bridge 87/42.5 over the South Platte River is
funded with a grant at $2,100,000. Design and utility work for Bridge 13/54A ($335,000), and
Bridge 27/66A($250,000)will also be done in 2007.
OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge
grants, a roadway classification study, and purchase of asphalt for road repair.
246
OTHER PUBLIC WORKS
(CONTINUED)
2000-32500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Bridge Abutments 18 20 20
Efficiency Measures
FTE's per 10,000/capita 0 0 0
Per capita cost(county support) $36.55 $51.78 $82,76
Effectiveness Measures(desired results)
95% of all contracted construction projects will not exceed 10% of original contract amount.
Submit 5-Year Plan to BOCC by October 1 for future year.
All construction projects completed by end of year with 75% of projects
meeting individual time lines.
Maintain Pavement Quality Index(PQI)of:
Greater than 70% Good - - PQI 8-10
25% Fair- - PQI 6-7
Less than 5% Poor- - PQI 6-0
Maintain sufficiency rating of:
70% Good - -SR 100-50
25% Fair- -SR 49-25
5% Poor- -SR Less than 25
Retreat 100% of existing treated roads annually.
All construction tasks meet individual time lines.
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval. See 2007 Work Plan
for details of the specific projects.
BOARD ACTION:
247
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600
DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in
county-owned quarries.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 587,152 $ 625,712 $ 615,212 $ 615,212
Supplies 407,135 782,200 798,000 798,000
Purchased Services 1,023,150 910,370 1,204,332 1,204,332
Fixed Charges 488 3,500 1,500 1,500
Contra Expense -543 0 0 0
Capital 0 0 0 0
Gross County Cost $ 2,017,382 $ 2,321,782 $ 2,619,044 $ 2,619,044
Revenue 0 0 0 0
Net County Cost $ 2,017,382 $ 2,321,782 $ 2,619,044 $ 2,619,044
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: Personnel Services decreased$10,500 based on anticipated overtime
for 2007. Supplies increased a total of$15,800. Road Construction Supplies increased $15,350
based on anticipated gravel needs for 2007. Uniforms and Clothing decreased $550 because the
allowance per employee was lowered. Other Operating Supplies increased $1,000 based on
anticipated needs for 2007. Purchased Services increased a total of$293,602. Utilities decreased
$252 based on anticipated needs for next year. Other Professional Services increased $23,000
based on anticipated water rights consulting engineer services needed in 2007. Vehicle Expense
increased $280,854 based on historical costs and anticipated needs for 2007. Repair and
Maintenance decreased $10,000 based on anticipated needs. Fixed charges decreased $2,000
because Compensation for Damages was transferred to Vehicle Expense to reflect the correct line
item for damaged vehicles.
OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road
maintenance activities, capital improvement projects,and emergency repairs. Also responsible for
compliance of all state and federal mining regulations and supporting snow removal operations.
248
MINING
(CONTINUED)
2000-32600
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
FTE's per 10,000/capita .52 .50 .49
Per capita cost(county support) $9.20 $10.56 $11.56
Effectiveness Measures (desired results)
Complete 100% of department's crushing and screening needs for annual
maintenance and construction
As of April, 2004: 26% of material needs complete with 27% of annual
budget expended.
All operations will meet established current codes, policies, and practices.
95% attendance at all safety meetings.
All PPE equipment used as required.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
249
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities and Towns - -2000-56200
DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, C. R. S., 1973, 50 percent
of the mill levy collected by the county on assessed values within incorporated municipalities to
maintain county roads is paid to municipalities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 1,447,583 1,528,625 1,528,625 1,528,625
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,447,583 $ 1,528,625 $ 1,528,625 $ 1,528,625
Revenue 0 0 0 0
Net County Cost $ 1,447,583 $ 1,528,625 $ 1,528,625 $ 1,528,625
Budget Positions - - -- - - --
SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with
the 2007 mill levy applied.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
250
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue --2000-90100
DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 24,271,282 26,396,146 30,029,703 30,029,703
Net County Cost $ -24,271,282 $ -26,396,146 $ -30,029,703 $ -30,029,703
Budget Positions
SUMMARY OF CHANGES: A fund balance of $8,784,000 is included in the total available
resources in addition to the revenue shown in the budget. Property tax is set at $7,004,703.
Specific ownership tax is estimated be $6,600,000 up $300,000. HUTF is down $400,000 at
$7,900,000. Grant revenue is anticipated at $1,500,000 from Energy Impact for Weld County
Road 13 improvements. Other revenues include $440,000 from landfill impact fees, $1,028,000
from transportation impact fees, $94,000 for offsite improvements for Pheasant Crest subdivision.
Bridge grant revenues equal $2,148,000. A signal grant for SH52/WCR is $800,000. Permit
revenues are $300,000. Reimbursements are from Frederick for Weld County Road 13
($1,000,000); Larimer County for Bridge 13/54A($25,000);from Adams County for design of Weld
County Road 2 from Weld County Road 39 to Weld County Road 45 ($100,000); and Timnath for
Weld County Road 74 design ($500,000). Other revenues are stable with little change.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Fund balance will
be reduced $5,850,017 with $2,000,000 for gravel pits, and the remainder for strategic roads. At
year-end there will be a fund balance of$2,752,983 in the Public Works Fund.
BOARD ACTION:
251
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999
DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 318,135 $ 318,135
Supplies 0 0 0
Purchased Services 0 0 0
Fixed Charges 0 0 0
Capital 0 0 0
Gross County Cost $ 0 $ 0 $ 318,135 $ 318,135
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 318,135 $ 318,135
Budget Positions
SUMMARY OF CHANGES: Budget reflects a 3.5%salary increase adjustment with rate changes
for insurance, and 8.0% contribution to retirement. Health insurance has an increase in rates of
15%; however, life insurance and disability costs remain the same for 2007.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
252
SOCIAL SERVICES
Revenue Changes
$20,000,000
$18,000,000
■2007
$16,000,000 -
❑2006
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000 -.
$4,000,000
$2,000,000
$0
Property taxes Federal/State Fund Balance
2007 Revenue
Total $25,467,673 (2006 $20,941 ,300)
Fund Balance, Property taxes,
$2,100,000, 8% $5,600,000, 22%
Federal/State,
$17,767,673, 70%
253
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255
SOCIAL SERVICES FUND SUMMARY
The total Social Services budget is $24,248,012. The programs are funded by property tax of
$5,600,000,and state and federal funds of$17,767,673. It is anticipated that$880,339 of the fund
balance will be used to support expenditures for 2007.
With the passage of Amendment C, the county should receive additional funding to pay for
programs administered by the department. Population growth, general inflation, and increased
social problems are likely to increase during 2007. During the last two decades the social services
programs have used as much as 13%, and as little as 7%, of the total property tax available to the
county. The loss of state funding over the last few years has led to a higher percentage of property
tax usage. No significant legislative changes have occurred that have limited the amount of
services the Department has been required to provide.
The overall health of the local economy has significant impact on the level of expenditures for the
Social Services Fund. Weld County continues to be one of the fastest growing counties in the
nation. The number of people underemployed is also resulting in a greater demand for services
by the public. State and local tax structures are not supporting mandated services. Charities have
been facing increased demand with limited dollars. Other factors creating budget pressures include
growing substance abuse, limited mental health resources, increased jail populations, reduced
family insurance coverage,and increasing medical costs. Unlike other institutions, Social Services
does not have a good funding mechanism to adjust for the increase in demand for services.
A trend of lower wage jobs replacing higher paying jobs appears to be creating problems in the
county and State. Hourly wages of nine dollars an hour are not enough to meet basic family needs,
even if both parents are working full time. Single family households are not able to meet their
needs without extensive government assistance. Due to lower wages, families who live below
185% of poverty tend to have difficulty in meeting basic food, housing, health care, and child care
needs.
Requests for Food Stamps have grown due to local economics. Improved employment
opportunities could reduce the number of households receiving food assistance. The case loads
for Old Age Pension should be stable for 2007. Historically, County Administration has not been
funded well by the State; however, limited increases have occurred during the last allocation cycle.
The reimbursement levels are usually about seventy-five percent of the total cost of programs
funded in this budget unit.
The number of cases and requests for services continue to grow for Child Support due to the
population growth. The division anticipates it will be able to improve the number of collections it
receives. Collections from Child Support lower the actual cost of TANF. When welfare reform was
first started, the number of households dropped dramatically and has remained stable. Improved
employment opportunities would reduce the number of clients in this program area. The
department has requested additional staff resources in Child Support to reduce expenditures
associated with Medicaid.
256
The cost of natural gas is predicted to remain high in late 2007 due to the limited supply of gas
available. As a result, the Department anticipates an increase in the number of applications for
LEAP for the upcoming winter. Quality day care at an affordable cost will continue to be a
challenge for working families to obtain. Due to budget problems the Department has reduced the
amount of payments to providers for holds, absences, registration fees, and limited assistance for
clients in school. Eligibility levels for clients are still set at 150 percent of poverty. These changes
have kept the cost of child care stable for the department.
Child Welfare services drive about forty percent of the gross expenditures for the Department. The
demand of services continues to grow due to increasing population, substance abuse, mental
health issues, and other growing social problems in prevention and ongoing support of families.
Without the prevention and ongoing assistance to families by community support systems, the
demand for child welfare services increases. Other factors impacting the demand for services
include the complexity and severity of abuse and neglect cases, increased costs to respond to
treatment needs required by the cases, and the shortage of placement and treatment options
statewide. The need for Core Services programs to prevent or reduce the length of stays of
children/youth in foster care is growing; however,funding availability is limited due to State budget
problems. The Department will continue to work closely with the courts and agencies providing
community support systems to control and limit welfare expenditures.
In summary, the level of expenditures will be influenced by Federal and State legislative and rule
changes that may reduce or increase demands for programs and services that are administered
by the Department. The payment for such service demands will be impacted by the performance
of the state and local economy. The Department will strive to improve productivity and to
encourage legislative changes to reduce workloads, increase efficiency, and reduce expenditures
with Department programs. It is difficult to determine the impact recent legislation concerning illegal
immigrants may have on department activity.
257
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
2007
FEDERAL
AND STATE COUNTY TOTAL
County Administration $ 6,144,680 $ 1,008,227 $ 7,152,907
Other Programs 230,000 19,276 249,276
Child Support Administration 1,527,351 752,278 2,279,629
TANF Targeted Amount 1,672,917 1,485,083 3,158,000
Aid to the Needy Disabled 0 76,000 76,000
Child Care 450,000 603,000 1,053,000
Old Age Pension 140,000 35,000 175,000
Child Welfare 5,766,025 3,686,475 9,452,500
Core Services 0 280,000 280,000
LEAP 181,700 0 181,700
General Assistance 0 190,000 190.000
Sub-Total $ 16,112,673 $ 8.135,339 $ 24.248,012
Federal/State Reimbursement $ 16,112,673
Child Support Incentives 300,000
State/County Contingency 200,000
Fraud Incentives 60,000
TANF Adjustment 850,000
Fund Balance 245.000
Sub-Total Revenue $ 17,767,673
County Property Tax/Penalties $ 5,600,000
Fund Balance Usage $ 880.339
Total Revenue $ 24.248.012
258
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payment Programs: Most assistance payment programs are mandated by the federal
or state government. Consequently, local government is limited as to what can be done to reduce
costs from these programs.
Federally State
Mandated Mandated
Temporary Assistance to Needy Families X X
Aid to the Needy Disabled X X
Low Income Energy Assistance X X
Old Age Pension X
General Assistance* Optional Optional
* State law allows counties the option of having a general assistance
program and, if established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are
mandated by federal or state law; however, local governments have a higher degree of managerial
flexibility with these programs.
Federally State
Mandated Mandated
Child Protection - Casework Services X X
Youth Services - Casework Services X X
Administration: Costs associated with administration also include compensation for direct
services through caseworkers, technicians and support staff. In addition, overhead such as rent,
utilities, travel, supplies, and equipment are funded through Administration. The State establishes
an allocation and reimburses at various rates depending on the type of expenditure and program.
Expenditures greater than allocation are generally reimbursed through surplus distribution.
259
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261
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: County Administration --2100-42110
DEPARTMENT DESCRIPTION: Administration of OAP, Food Stamps,Medicaid,Adult Protection,
and Common Support programs. Staff compensation and operating expenditures are paid from
this budget. The State establishes an allocation that limits the reimbursement for administrative
expenditures.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,814,329 $ 2,909,000 $ 5,055,407 $ 5,055,407
Supplies -162,402 -245,000 -200,000 -200,000
Purchased Services 735,793 1,795,000 2,015,500 2,015,500
Fixed Charges 111,215 0 135,000 135,000
Contra Expense -2,656 0 -3,000 -3,000
Capital 0 165,000 150,000 150,000
Gross County Cost $ 3,496,279 $ 4,624,000 $ 7,152,907 $ 7,152,907
Revenue 3,007,333 3,403,645 6,144,680 6,144,680
Net County Cost $ 488,946 $ 1,220,355 $ 1,008,227 $ 1,008,227
Budget Positions 60.5 90 93 93
SUMMARY OF CHANGES: Population growth has led to increased demands for services. Some
additional administrative funds were made available due to the passage of Amendment C. The
CBMS system has reduced the level of productivity and has resulted in an increase in staff to
handle the workload. Assistance Payments Division will send staff to Fort Lupton to improve
services for clients in the south county. During 2006 CBMS temporary positions were authorized
to become permanent positions after it became clear that the new system required more labor to
service the same number of clients.
262
COUNTY ADMINISTRATION
(CONTINUED)
2100-42110
OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support,and Adult Protection.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (Average) 14,500 15,000 15,500
Efficiency Measures
FTE's per 10,000/capita 2.814 4.090 4.090
Per capita cost $7.81 $5.55 $4.72
Effectiveness Measures(desired results)
Error rate below State average 100% 100% 100%
Determine eligibility and provide service 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
263
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2100-42111
DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and
Property Tax.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 5,841,598 7,235,000 7,255,000 7,255,000
Net County Cost $ -5,841,598 $ -7,235,000 $ -7,255,000 $ -7,255,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: Property tax is budgeted at$5,600,000 for 2007. With the passage
of Amendment C, some local relief is anticipated in the amount of State revenue that is received.
County Contingency from the State is budgeted at $200,000. Fraud incentives are budgeted at
$60,000 and miscellaneous revenue at$175,000. The TANF adjustment is budgeted at$850,000.
Child Support incentives are budgeted at $300.000
OBJECTIVES: Track revenue for Social Services Department that is not associated with program
expenditures.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
264
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100-42115
DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the
Department of Social Services. It includes Employment First,Medical Exams, Fraud,Food Stamps
Refunds, and Child Welfare Staff Development.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 116,865 $ 152,400 $ 91,776 $ 91,776
Supplies 0 0 0 0
Purchased Services 6,628 6,500 7,500 7,500
Fixed Charges 111,268 150,000 150,000 150,000
Capital 0 0 0 0
Gross County Cost $ 234,761 $ 308,900 $ 249,276 $ 249,276
Revenue 164,570 230,000 230,000 230,000
Net County Cost $ 70,191 $ 78,900 $ 19,276 $ 19,276
Budget Positions 2.5 2.5 2.5 2.5
SUMMARY OF CHANGES: No significant changes are anticipated for the other programs funded
under this budget unit.
OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for
food stamps is reduced. Medical Exams is a program that is used to determine the medical
condition of clients applying for benefits. Staff development is a program to provide training for staff
in the area of child welfare. Fraud is a program that is designed to detect clients that should not
be receiving benefits.
265
OTHER PROGRAMS
(CONTINUED)
2100-42115
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,600 1,600 1,600
Efficiency Measures
FTE's per 10,000/capita .1163 .1136 .1136
Per capita cost(county support) $0.33 $0.37 $0.09
Effectiveness Measures (desired results)
Cases referred to D.A. - conviction rate 90% 90% 90%
Assess, register, & serve mandatory food
stamp recipients 100% 100% 100%
Request medical exams as required 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
266
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Support Administration - - 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,353,841 $ 1,516,800 $ 1,736,779 $ 1,736,779
Supplies 52,444 83,000 70,000 70,000
Purchased Services 362,698 345,750 411,850 411,850
Fixed Charges 34,095 61,000 61,000 61,000
Contra Expense -2 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,803,076 $ 2,006,550 $ 2,279,629 $ 2,279,629
Revenue 1,283,616 1,344,389 1,527,351 1,527,351
Net County Cost $ 519,460 $ 662,161 $ 752,278 $ 752,278
Budget Positions 25 25 29 29
SUMMARY OF CHANGES: Cases continue to increase along with population growth. The division
anticipates it will continue to improve the amount of collections it receives. The Deficit Reduction
Act of 2005 requires that child support begin enforcing medical support. In order to enforce
medical, the division will need to begin tracking medical support coverage for approximately 5,000
cases, send medical support notices to employers, share medical information with parents, and
review orders for modifications. In addition to the impact of the legislation, child support must
expand customer services to meet increasing demands and is now providing customer service
updates through a publicized e-mail address. Furthermore, the division has experienced an
increase in clerical demand due to the Court's requirement to electronically file domestic relations
pleadings. The Child Support Division has remained at the same staffing level for the past ten
years and is requesting an increase in staff for 2007 of four FTE to meet these increasing demands.
267
CHILD SUPPORT ADMINISTRATION
(CONTINUED)
2100-42200
OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 6,000 6,000 6,500
Efficiency Measures
FTE's per 10,000/capita 1.163 1.136 1.318
Per capita cost(county support) $2.86 $3.01 $3.42
Effectiveness Measures(desired results)
Establish Paternity 94% 94% 94%
Cases with Court Orders 84% 84% 84%
Collection Rate Current Support 61% 61% 61%
Cases Paying on Arrears 53% 53% 53%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
268
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to Needy
BUDGET UNIT TITLE AND NUMBER: Families and Administration (TANF)- -2100-42365
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program. This budget unit also has administrative funding for TANF staff and operating costs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,124,169 $ 1,155,500 $ 1,776,500 $ 1,776,500
Supplies 45,285 45,000 45,000 45,000
Purchased Services 52,637 68,500 83,500 83,500
Fixed Charges 1,093,434 1,350,000 1,268,000 1,268,000
Contra Expense -19,579 -20,000 -20,000 -20,000
Capital 0 5,000 5,000 5,000
Gross County Cost $ 2,295,946 $ 2,604,000 $ 3,158,000 $ 3,158,000
Revenue 1,594,967 1,118,917 1,672,917 1,672,917
Net County Cost $ 700,979 $ 1,485,083 $ 1,485,083 $ 1,485,083
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: The lack of local employment has significant impact on the number
of clients associated with this program. The majority of clients that use TANF have major problems
such as mental health and physical limitations, which limit their ability to work.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The
average household is comprised of the caretaker mother and two children. Provide employment
training, work experience, and job placement for clients. Provide for funding necessary for staff
associated with the TANF Program.
269
TANF ADMINISTRATION
(CONTINUED)
2100-42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads(Average) 500 500 500
Efficiency Measures
FTE's per 10,000/capita .512 .500 .500
Per capita cost(county support) $6.91 $6.75 $6.75
Effectiveness Measures(desired results)
Work participation rate -one parent family 50% 50% 50%
Work participation rate -two parent family 90% 90% 90%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
270
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled - -2100-42370
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for
SSI clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Fixed Charges 86,282 106,000 106,000 106,000
Contra Account -3,680 -30,000 -30,000 -30,000
Capital 0 0 0 0
Gross County Cost $ 82,602 $ 76,000 $ 76,000 $ 76,000
Revenue 0 0 0 0
Net County Cost $ 82,602 $ 76,000 $ 76,000 $ 76,000
Budget Positions -- - - -- --
SUMMARY OF CHANGES: No significant changes are anticipated in 2007 for this program. The
condition of the local economy affects this program. When jobs are not plentiful,a greater number
of individuals tend to file for disability since employers can be very selective with individuals they
employ.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible
disabled clients. Another component of this program serves clients as supplement to their Social
Security benefits.
271
AID TO NEEDY DISABLED
(CONTINUED)
2100-42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 2,500 2,600 2,600
Efficiency Measures
Per capita cost(county support) $0.44 $0.35 $.035
Effectiveness Measures (desired results)
Establish program eligibility within 60 Days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
272
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Care - -2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and
"income eligible" households.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 394,577 $ 383,000 $ 414,000 $ 414,000
Supplies 12,021 22,000 22,000 22,000
Purchased Services 6,841 9,500 9,500 9,500
Contra Expense -1,282 0 0 0
Fixed Expense 374,786 607,500 607,500 607,500
Capital 0 0 0 0
Gross County Cost $ 786,943 $ 1,022,000 $ 1,053,000 $ 1,053,000
Revenue 355,546 350,000 450,000 450,000
Net County Cost $ 431,397 $ 672,000 $ 603,000 $ 603,000
Budget Positions 5 5.5 5.5 5.5
SUMMARY OF CHANGES: Obtaining quality day care at an affordable cost will continue to be
a challenge for working families. Due to limited revenue from the State and Federal government,
the department has had to look for ways to reduce costs in recent years.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of"special needs" children when child protection is a concern. The
program is available to clients enrolled in the TANF Program. The department pays state rates for
payment of day care services for special needs children who are in child protection.
273
CHILD CARE
(CONTINUED)
2100-42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 650 650 650
Efficiency Measures
FTE's per 10,000/capita .233 .227 .250
Per capita cost(county support) $2.01 $3.06 $2.74
Effectiveness Measures (desired results)
Process applications within 60 days 100% 100% 100%
Error rate under 5% 5% 5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
274
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Aqe Pension - -2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state.
Administrative costs are reimbursed 80 percent and are included as part of the Social Services
Administrative budget.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 131,761 $ 108,000 $ 150,000 $ 150,000
Supplies 4,819 9,000 9,000 9,000
Purchased Services 8,793 9,000 9,000 9,000
Fixed Charges 8,329 9,000 9,000 9,000
Contra Expense 0 -2,000 -2,000 -2,000
Gross County Cost $ 153,702 $ 133,000 $ 175,000 $ 175,000
Revenue 128,205 100,000 140,000 140,000
Net County Cost $ 25,497 $ 33,000 $ 35,000 $ 35,000
Budget Positions - - -- - - --
SUMMARY OF CHANGES: In the next decade, population growth and aging of the community
will lead to higher caseloads. No significant changes are anticipated for this program for 2007.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100 percent by the state, except
for home care allowances where the county contribution is 5 percent of these costs. Administrative
costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement
to social security payments in many OAP households.
275
OLD AGE PENSION
(CONTINUED)
2100-42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 2,200 2,200 2,200
Efficiency Measures
Per capita cost(county support) $0.14 $0.08 $0.16
Effectiveness Measures(desired results)
Approve applications within 45 days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
276
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Chid Welfare and Administration - -2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster
homes, group homes, residential treatment centers, and residential child care facilities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 4,619,419 $ 5,119,000 $ 5,535,000 $ 5,535,000
Supplies 315,898 330,000 340,000 340,000
Purchased Services 810,239 860,000 917,500 917,500
Contra Expenses -117,376 -350,000 -200,000 -200,000
Fixed Charges 2,002,803 2,480,000 2,810,000 2,810,000
Capital 0 25,000 50,000 50,000
Gross County Cost $ 7,630,983 $ 8,464,000 $ 9,452,500 $ 9,452,500
Revenue 4,583,754 5,200,000 5,766,025 5,766,025
Net County Cost $ 3,047,229 $ 3,264,000 $ 3,686,475 $ 3,686,475
Budget Positions 67 73 73 73
SUMMARY OF CHANGES: The demand for child welfare services is expanding primarily due to
drug abuse. The community is working on ways to improve mental health services, improve
probation, increase day care options, and develop more school programs. The department will
continue to look for effective ways to limit the number of children in residential treatment facilities.
Each case is carefully monitored to ensure the child receives adequate treatment in a cost-effective
manner.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due
to abuse or for placement of youth beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
277
CHILD WELFARE AND ADMINISTRATION
(CONTINUED)
2100-42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Average Case Load 1,100 1,100 1,100
Efficiency Measures
FTE's per 10,000/capita 3.116 3.318 3.318
Per capita cost(county support) $14.17 $14.84 $16.76
Effectiveness Measures (desired results)
Reduce RTC placement(Average) 90 90 90
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
278
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Core Services - -2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the
foster care program primarily through counseling and parental education.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 783,165 280,000 280,000 280,000
Capital 0 0 0 0
Gross County Cost $ 783,165 $ 280,000 $ 280,000 $ 280,000
Revenue 859,866 0 0 0
Net County Cost $ -76,701 $ 280,000 $ 280,000 $ 280,000
Budget Positions - - 1 1 1
SUMMARY OF CHANGES: Over the past few years, the department has been able to increase
the quality and number of providers that assist families. No significant changes are anticipated for
2007.
OBJECTIVES: This program is designed to provide services such as counseling, day treatment,
and education to prevent out-of-home placements. In addition, services are provided to reunite
families with children in foster care. A plan is developed on an annual basis and submitted to the
State for approval. Cases are monitored to determine the effectiveness of providers and program.
279
CORE SERVICES
(CONTINUED)
2100-42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 150 150 150
Efficiency Measures
Per capita cost(county support) -$0.93 $1.27 $1.27
Effectiveness Measures(desired results)
Amount above allocation 0 0 0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
280
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Low Income Energy Assistance Program
BUDGET UNIT TITLE AND NUMBER: and Administration -- 2100-42610/42620
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100 percent federally funded.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 128,664 $ 121,900 $ 162,500 $ 162,500
Supplies 8,187 500 2,000 2,000
Purchased Services 9,467 16,950 17,200 17,200
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 146,318 $ 139,350 $ 181,700 $ 181,700
Revenue 148,490 139,350 181,700 181,700
Net County Cost $ -2,172 $ 0 $ 0 $ 0
Budget Positions 5 5.5 5.5 5.5
SUMMARY OF CHANGES: High fuel costs have resulted in a significant growth in the number
of clients that need help with their heating bills. The department anticipates this is an area that will
continue to grow and cause problems for clients living in poverty.
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program.
Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary.
281
LEAP ADMINISTRATION
(CONTINUED)
2100-42610/42620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (End of Program) 5,200 5,500 5,500
Efficiency Measures
FTE's per 10,000/capita .250 .250 .25
Per capita cost(county support) $0.00 $0.00 $0.00
Effectiveness Measures (desired results)
Determine eligibility within 45 days 100% 100% 100%
Stay within allocations 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
282
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General Assistance --2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
Federal/State categorical assistance programs and help for some medical indigents. Totally funded
by county. Expenditures from this program are not covered by TANF, OAP, AND, etc.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 159,883 187,000 193,000 193,000
Contra Expense -2,391 -3,500 -3,000 -3,000
Capital 0 0 0 0
Gross County Cost $ 157,492 $ 183,500 $ 190,000 $ 190,000
Revenue 0 0 0 0
Net County Cost $ 157,492 $ 183,500 $ 190,000 $ 190,000
Budget Positions - - -- -- --
SUMMARY OF CHANGES: Expenditures for dental, vision, prescriptions, and in-kind services
have remained fairly stable over the last few years. The State budget problems have created a
stronger need for General Administrative funds. The number of burials has grown over the last few
years and the funding for them has increased to keep up with the demand. Below is a breakdown
of the amounts requested for the different categories under General Assistance:
Grants $ 25,000
Dental 10,000
Vision 15,000
Prescription 5,000
Burial 78,000
Shelter 40,000
Case Management 20,000
Refund -3.000
Total $190,000
283
GENERAL ASSISTANCE
(CONTINUED)
2100-42700
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of
public assistance. Non-mandated and funded 100 percent by the county.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load excluding shelter(Average) 80 80 80
Efficiency Measures
Per capita cost(county support) $0.72 $0.83 $0.86
Effectiveness Measures(desired results)
Remain within allocations 100% 100% 100%
Shelter nights
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100%
County funds, and the Board has near total discretion on policies relating to these program
payments and eligibility.
BOARD ACTION:
284
HEALTH FUND
Rev0nue changes
$3,500,000 cA
M
01
No °'
o
$3,000,000 n o
a m m
,n n in
❑2007 CN fa
$2,500,000 %T. 1I`t
iiiiiiiir O2006 I`
iiiiiM PAW
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$1,500,000 =.fii...
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$1,000,000 Cr: r in N „y1r o O - ti=
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ss w 0 0
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$0 '" , ' ' . . . xt:=
Solid Waste Chg for Federal/State Licenses& Miscellaneous Fund Balance General Fund
Trfs Services Permits Trfs
2007 Revenue
Total $8,300,424 (2006 $7,307,151 )
Federal/State,
$3,249,937, 39%
Chg for Services, Licenses &
$702,320, 8% Permits,
$385,900, 5%
Miscellaneous,
$16,500, 0%
Solid Waste Trfs,
$707,377, 9% General Fund Fund Balance,
Trfs, $2,538,390, $700,000, 8%
31%
285
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PUBLIC HEALTH FUND SUMMARY
The 2007 budget for the Weld County Department of Public Health and Environment reduces net
county cost by$51,529 from the approved budget for 2006. The projection of gross county cost,
as presented in the 2007 budget request, is $7,600,424, with anticipated revenues of$5,062,034.
Beginning July 1, 2006 the department began receiving "per capita" funding from the State of
Colorado. This budget submission for 2007 includes anticipated "per capita"revenue of$281,111.
The 2007 budget request allows the department to provide essential public health services to the
estimated 226,600 residents of Weld County, fulfill core public health functions, and support
activities directed at achieving strategic health goals and outcomes.
The Administrative Services Division request for 2007 projects an increase of$27,205 in the overall
proposed net county cost from the 2006 approved budget. This increase in Administration
expense, which is allocated as overhead to the other divisions within the department, is due to the
increased cost for Personnel ($58,905) and Purchased Services ($21,300), which are offset by a
projected increase in revenue of$53,000 from the issuance of copies of birth and death certificates.
Of the requested $58,905 increase in Personnel Services, approximately $22,000 reflects the
proposed cost-of-living salary adjustment, increased cost of health insurance, and a 0.5%increase
in Weld County contribution to PERA. The balance of the increase in Personnel expenses results
from the request for 1.0 FTE Office Technician and the reclassification of two existing positions.
The population of Weld County has grown significantly over the last several years. Increased
demand from the southern part of Weld County, without any decrease in work load in the Greeley
office, has strained the division's resources. Until now, the division has been able to maintain its
service standard and adequately meet the needs of county residents. Annually, there continues
to be heightened security requirements around the issuance of copies of birth and death
certificates. In addition, more stringent regulations affecting state identity verification and personal
identification requirements for international travel are resulting in more individuals needing copies
of birth certificates. Complexity of the work in the division has increased as the department
receives more funds from a greater number of grants. The Administrative Services Division now
bills Medicaid for more services than has historically been the case. The division is requesting the
additional Office Technician position to maintain services as the population in Weld County and the
programs within the Health Department continue to grow. The requested increase of$21,300 in
Purchased Services is for an anticipated increase of $20,000 in data processing services based
on actual previous years' expenditures. The balance of$1,300 reflects small increases in phone
services and travel expenses. The projected increase in division revenue of$53,000 results from
an increase in fees for certified copies of birth and death certificates authorized by the State of
Colorado, effective July 1, 2006, and an anticipated increase in the number of certificates issued.
New and expanded grant-based community activities underlie the changes in the proposed budget
for the Health Communication section (formerly known as the Health Promotion Division) of the
Public Health Services Division of the department. The most significant change comes from the
proposed increase in FTE by 4.75 from 9.75, approved in the 2006 budget to 14.5 full-time
equivalent positions. Of the proposed increase in FTE, only 0.5 FTE is requested from General
Fund monies; the remainder is supported by expanded grant funding. The proposed increase in
Personnel Services expense is a result of the increase in FTE and the cost-of-living adjustment
anticipated for 2007. Of the projected increase in Personnel Services of$318,106, the majority of
the increase in expense is covered by new grant funds($266,876), with $51,231 being requested
from General Fund dollars. The following personnel changes are requested in the 2007 budget
submission:
288
1. Increase 0.25 FTE Abstinence Education Nurse Counselor to 0.5 FTE to allow for
more time to educate the medical community and counsel teens in group settings
on abstinence and healthy relationships, to be funded through federal Title V
funding.
2. New 1.0 FTE Health Data Specialist/Program Evaluator to collect, analyze and
report health data to communities, non-governmental agencies and businesses
throughout Weld County and to evaluate the effectiveness of programs operated by
the department, funded 50% through Steps to a Healthier Weld grant and 50%
through Health Education general funds.
3. Upgrade two Health Education Specialist I positions within the Tobacco Education
and Prevention Program to Health Education Specialist II due to expanded program
responsibilities and complexity including significant community contact with local
business leadership, funded through tobacco use prevention grant funding.
4. Upgrade two Health Communication supervisor positions (one within the Steps to
a Healthier Weld program and the other within the Tobacco Education and
Prevention program)from grade 35 to 37 to establish parity with equivalent positions
in comparison programs in Colorado, funded from the respective grants.
5. New 1.0 FTE Public Health Nurse II position to serve as a liaison with the medical
community to increase screening for diabetes in patients in practices throughout
Weld County and to provide clinician and patient education on diabetes, funded by
State of Colorado, Office of Health Disparities, Health Disparities grant.
6. New 0.75 FTE Health Education Specialist I position to develop and provide lay
education on diabetes to the Latino community,funded by State of Colorado, Office
of Health Disparities, Health Disparities grant.
7. Upgrade Health Communication Manager position to Division Director at grade 50
(currently grade 42)to coincide with the recommendation of the Director to establish
the Health Communication section as a fourth division within the Department of
Health (complimenting Administrative Services, Public Health Services, and
Environmental Health Services Divisions), funded from General Fund dollars.
Supply costs for 2007 are projected to increase by$96,847 due to increases in supply budgets for
the Tobacco Education and Prevention program, Colorado Women's Cancer Control Initiative
(CWCCI)program, and the Health Disparities Grant program,with the increase in these expenses
offset by grant revenues. Purchased Services are anticipated to increase by $50,758 due to
increases in the Tobacco Education and Prevention program and Health Disparities with these
increases offset by grant revenues. Revenue for the Health Communication Division is projected
to increase by $429,633 due to increases in funding for CWCCI, Tobacco Education and
Prevention, and the new Diabetes Health Disparities Grant. Of the projected $82,080 increase in
net county costs for 2007, the majority is due to the requested 50% support from General Fund
revenues for the 1.0 FTE of Health Data Specialist position ($33,628) and the anticipated
cost-of-living adjustment and increase in PERA contribution by the county(approximately$20,722).
289
The proposed 2007 budget for the Public Health Services Division(formerly known as Community
Health Services) projects an increase in net county costs of only $3,565 after the anticipated
cost-of-living increases to Personnel Services ($128,940) is accounted for. The budget request
includes a net decrease of 0.04 FTE in the division. The 2007 proposal reduces the Public Health
MYAT position from 1.0 Community Specialist position down to 0.75 FTE Health Social Worker;the
elimination of 0.25 FTE of Citizen Corp support staff; and a new request for 0.8 FTE Public Health
Nurse I position to provide services to support Migrant Head Start and the Department of Social
Services Foster Care program. Supplies expense is projected to decrease by$3,607. Purchased
Services are anticipated to increase by $58,062, due mostly to annual charges to maintain the
Practice Management / Electronic Health Record (Centricity Physician Office), system
maintenance, and hosting connectivity fees. The Centricity system has improved the quality of
medical record keeping, facilitated improved billing of Medicaid and Medicare for services, and
allowed the department to gather better data to manage health care services. A small portion of
the requested increase in Purchased Services will be directed at clinician and staff development.
Fixed charges for the division are projected to decrease in 2007 due to growth in the other divisions
shifting a greater percentage of overhead allocations to these divisions and away from the Public
Health Services Division. Revenue to the division is projected to increase by$37,634 in 2007 due
to increases in grant revenues for the Child Health, Family Planning, EPSDT, and Tuberculosis
programs.
There are very few proposed changes to the Environmental Health Services Division budget from
2006 to 2007. There is a proposed $93,967 increase in Personnel Services for 2007. The
requested increase in Personnel Services is the result of the inclusion of a new 0.5 FTE
Environmental Health Specialist II position for staffing at the Southwest Service Center to support
more services resulting from population growth in the region;a 0.25 FTE increase in Environmental
Health Technician for the Household Hazardous Waste program due to significant growth in the
number of pounds of materials received (and to allow for staffing of both sites at industry
standards); and budgeting for temporary summer staff for the Encephalitis Monitoring program in
Personnel Services rather than "other contracted services". The remainder of the projected
increase in Personnel Services for 2007 is due to the anticipated cost-of-living and PERA
contribution increases. The $6,744 projected increase in Supplies expense is primarily due to the
increasing cost of doing business. Purchased Services expense as requested in 2007 is projected
to decrease by$36,749, despite an expected increase in fuel costs. The decrease is primarily the
result of shifting funds for temporary staff to Personnel Services from "other contracted services"
and more realistic cost estimates based upon prior year's expenditures. Fixed Charges are
anticipated to decrease by $5,541. Revenue generated by the Environmental Health Services
Division is expected to increase by approximately$43,624 in 2007, without budgeting for any fee
increases that may be proposed to the BOCC in the fall of 2006. Potential fee increases in the
Septic, Institution, and Laboratory programs could increase revenue by as much as 2.0% to cover
program costs. Net County Cost for the Environmental Health Services Division is projected to
increase by only by $14,797 over the 2006 approved budget even after accounting for the
anticipated cost-of-living and PERA contribution increases.
The functions of the Department of Health continue to become more complex as expectations for
disease surveillance,emergency preparedness and response,and health communication heighten
with each new health concern. As Weld County continues to experience significant growth that
calls for expansion of core functions and essential services, the department must also strategize
how to add new activities directed at such things as readiness for pandemic influenza, and the
epidemic of obesity and diabetes in Weld County, the State of Colorado, and the nation. The
Department of Health's 2007 budget request very conscientiously and modestly anticipates the
expanded work load and proposes the minimum resources needed to carry out its essential
services and core functions in support of its strategic plan and mission.
290
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292
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Summary--All Departments - - Fund 2500
DEPARTMENT DESCRIPTION: See individual units.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 4,462,319 $ 4,816,574 $ 5,416,492 $ 5,416,492
Supplies 839,664 448,794 548,778 548,778
Purchased Services 1,359,539 1,541,583 1,634,954 1,634,954
Fixed Charges 824,966 784,714 812,119 812,119
Contra Expense -731,309 -784,714 -811,919 -811,919
Capital 0 0 0 0
Gross County Cost $ 6,755,179 $ 6,806,951 $ 7,600,424 $ 7,600,424
Revenue 4,565,893 4,217,032 5,062,034 5,062,034
Net County Cost $ 2,189,286 $ 2,589,919 $ 2,538,390 $ 2,538,390
Budget Positions 85.25 86.19 93.34 93.34
SUMMARY OF CHANGES: See individual budget units.
OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)To
monitor and protect the environment of Weld County; 3)To provide surveillance of and intervention
in developing health problems within the population of Weld County; and 4)To develop programs
that address the major public health issues within the county.
293
HEALTH FUND SUMMARY
(CONTINUED)
FUND 2500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
FTE's per 10,000/capita 3.97 3.92 4.12
Per capita cost(county support) $7.59 $11.77 $11.20
Effectiveness Measures(desired results)
See individual budget units
FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units
BOARD ACTION: See individual budget units.
294
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue - -2500-4110
DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services
Supplies
Purchased Services
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 0 0 281,111 281,111
Net County Cost $ 0 $ 0 $ -2R1.111 $ -2R1.111
SUMMARY OF CHANGES: The State of Colorado has reinstated funding, pursuant to Section
25-1-515, C. R. S., to provide support on a per capita basis for local and regional health services.
The amount shown is the projected amount the Department of Public Health and Environment will
receive in 2007.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
295
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Administration - - 2500-41100
DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and
Environment,including personnel,fiscal management,data and records management,procurement
and facilities management. The Executive Director is the official registrar of vital statistics for Weld
County. Records of births and deaths that occur in Weld County are kept and certified copies are
available upon request from the deputy registrars.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 449,544 $ 468,149 $ 527,054 $ 527,054
Supplies 8,643 28,350 28,350 28,350
Purchased Services 421,560 451,557 472,857 472,857
Fixed Charges 0 0 0 0
Contra Expense -731,309 -784,714 -811,919 -811,919
Capital 0 0 0 0
Gross County Cost $ 148,438 $ 163,342 $ 216,342 $ 216,342
Revenue 148,438 163,342 216,342 216,342
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 7.0 7.0 8.0 8.0
SUMMARY OF CHANGES: The Administration Division's overall proposed increase of$27,205
in Net County Cost (Contra Expense which is allocated as overhead to the other divisions within
the Department) is due to the increased cost for Personnel and Purchased Services. Of the
$58,905 increase in Personnel Services,approximately$22,000 reflects the proposed cost-of-living
salary increase, increased cost of health insurance and .5% increase in County contribution to
PERA. Requests for a new position and reclassification of two positions make up the balance of
this increase. The requested increase of $21,300 in Purchased Services is primarily for an
anticipated increase of$20,000 in data processing services based on actual 2005 expenditures.
The balance of $1,300 reflects minor increases in phone services and travel expenses. The
$53,000 increase in Revenue reflects the July 1, 2006 increase in fees for the issuance of copies
of birth and death certificates and an increase in the number of these certificates issued. The
division is requesting one additional office technician position to maintain services as the population
in Weld County continues to grow.
296
HEALTH ADMINISTRATION
(CONTINUED)
2500-41100
OBJECTIVES: 1) Certify death records and home birth records for events that occur in Weld
County; 2) Issue birth and death certificates and provide assistance to the public in obtaining these
records; 3)Promote effective and efficient delivery of services to the community by providing fiscal
and managerial support to the Environmental Health and Public Health Services Divisions.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Birth / Death Certificates issued 18,565 19,250 20,050
Efficiency Measures
FTE's per 10,000/capita .33 .32 .35
Per capita cost $3.41 $3.57 $3.58
Effectiveness Measures(desired results)
Increased number of certified copies of birth and death
records issued.
Increased collection of Medicaid and self pay revenue for
clinic services.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Increases in
services and supplies seem justified in light of the activity level and the increase in the number of
birth and death certificates issued. The revenue for birth and death certificates is up $53,000 to
offset the increases in expenses.
The increase of one Office Tech position ($36,827) is justified with the increase in workload and
increased activity in the issuance of birth and death certificates. Due to the new state immigration
legislation increasing the requests for birth certificates as of August 1, 2007, the board authorized
this position on August 23, 2006, to be filled immediately.
The two upgrades are also recommended. The Office Tech III position is impacted by the workload
and the added complexity and volume of Medicaid billings to justify the upgrade to an Office
Tech IV($2,777). The Office Manager/Coordinator position has been impacted by the complexity
of work and the additional workload associated with the growing number of grants the department
is receiving. Twenty percent of the position is charged to grants. It is recommended that the
position be upgraded to grade 42, which puts it in parity with the Admin II position in Human
Services that does a very similar job($5,745).
BOARD ACTION:
297
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Health Communication -- 2520-41210
DEPARTMENT DESCRIPTION: Health Communication includes grant funded and county funded
health promotion/prevention programs that provide resources and expertise for the department and
the community. The Health Communication team serves as the liaison with the local
TV/radio/newspaper media for the health department. They plan, develop and disseminate
emergency communication and educational materials to the public. The Health Communication
team provides support internally for producing educational materials, reports,and local health data.
Health Communication partners with the community in developing and implementing programs to
promote healthy behaviors such as traffic safety and prevention of unintentional injuries, nutrition
and fitness programs, diabetes and asthma prevention, cancer prevention education, tobacco use
prevention, and abstinence education for prevention of teen sex, unintended pregnancy and
STI/HIV. Coalitions such as Drive Smart Weld County, Diabetes Coalition, Steps Consortium, and
the women's Health Consortium provide the infrastructure and resources to address these
important health issues through community support.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 498,519 $ 502,525 $ 820,631 $ 820,631
Supplies 106,470 88,196 185,043 185,043
Purchased Services 304,623 348,664 399,422 399,422
Fixed Charges 116,531 93,502 139,504 139,504
Capital 0 0 0 0
Gross County Cost $ 1,026,143 $ 1,032,887 $ 1,544,600 $ 1,544,600
Revenue 816,825 679,752 1,109,385 1,109,385
Net County Cost $ 209,318 $ 353,135 $ 435,215 $ 435,215
Budget Positions 9.25 9.75 14.50 14.50
SUMMARY OF CHANGES: Personnel costs will increase by $318,106. County funding will
increase by $51, 231, and grant funding will increase by $266,875. Health Communication will
become a separate division in the Health Department and the Section Manager will participate in
the administrative team as a Division Director, grade 50.
FTE's will increase from 9.75 to 14.5 with the addition of a full-time Health Data Specialist/Evaluator
funded by County General Funds (.5) and Steps to a Healthier Weld County (.5); a .75 Health
Educator I and a full-time PHN II with the new disparities grant;Abstinence(Title V)PHN I .25 FTE
to .5 FTE; and Tobacco FTE from 1.25 to 3.5 FTE.
298
HEALTH COMMUNICATION
(CONTINUED)
2520-41210
SUMMARY OF CHANGES(CONTINUED):
Two Health Educator I positions with the Tobacco program will be upgraded to Health Educator II;
the Tobacco Program Supervisor and the Steps to a Healthier Weld County Supervisor positions
will be upgraded from 35 to 37.
Supplies will increase by $96,847 with increases in the supply budgets for the Tobacco program,
CWCCI program and the Disparities grant. Overall purchased services will increase by $50,758
for the Tobacco Education Program and the Disparities grant. Overhead will increase by$46,002
for all programs.
Revenue is expected to increase by$429,633,with increases in funding for the Tobacco Education
Program, CWCCI program and a new Disparities grant.
OBJECTIVES: 1) Identify and implement the best practices for health promotion and disease
prevention through population based programs that promote positive human development,behavior
change and improved health outcomes for the community; 2)Partner with community agencies and
schools to implement programs that address identified health issues in Weld County, including
tobacco use, abstinence from teen sex, pregnancy and HIV/STI prevention, traffic safety and
unintentional injuries,cancer,diabetes,asthma and other chronic disease prevention,and nutrition
and fitness education for youth and adults; and 3) Provide accurate and timely communication to
the public as the liaison with the media, CDPHE and other local agencies for health information,
communicable disease prevention, and emergency preparedness and response.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of adults/youth reached through
media releases and program /event
participation 1,500,000 1,310,000 2,000,000
Efficiency Measures
FTE's per 10,000/capita .43 .44 .64
Per capita cost(county support) $0.97 $1.61 $1.92
Effectiveness Measures(desired results)
Reduction in motor vehicle fatalities. 48 58 48
Reduction in teen birth rate for 10-17 yr olds 14.7 15.0 14.6
Reduction in number of overweight adults -- 20% 19%
299
HEALTH COMMUNICATION
(CONTINUED)
2520-41210
FINANCE/ADMINISTRATION RECOMMENDATION: The overall budget is recommended as
requested. All of the additional positions(9.75 to 14.5 FTE's)and upgrades are funded by grants,
with the exception of the upgrade of the Section Manger to a Division Director(Grade 50)and the
Health Data Specialist/Evaluator,which will be 50%funded by county funds and 50% by the Steps
to a Healthier Weld program.
The upgrade of the Section Manager is justified with the former section called Health Promotion
being restructured as a division in the department, called the Communications Division. With the
new emphasis being put on many programs located in this organizational unit and the growth in
funding and staff, the proposed upgrade and organizational structure seems justified ($6,999).
The Health Data Specialist/Evaluator will be 50% funded by county funds and 50% by the Steps
to a Healthier Weld program. The position will collect, analyze and report health data to
communities,non-governmental agencies and businesses throughout Weld County to evaluate the
effectiveness of programs operated by the department. The position is recommended ($67,255).
BOARD ACTION:
300
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Community Health Services - - 2530-41300
DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international
travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable
disease surveillance, containment, treatment, and teaching. Provides home visits for health
promotion, evaluation, health assessment, and community activities.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,112,550 $ 2,382,569 $ 2,511,509 $ 2,511,509
Supplies 129,173 157,140 153,533 153,533
Purchased Services 306,728 413,012 471,074 471,074
Fixed Charges 386,393 429,746 416,490 416,490
Capital 0 0 0 0
Gross County Cost $ 2,934,844 $ 3,382,467 $ 3,552,606 $ 3,552,606
Revenue 1,998,612 1,848,259 1,885,893 1,883,893
Net County Cost $ 936,232 $ 1,534,208 $ 1,666,713 $ 1,668,713
Budget Positions 45.00 44.94 44.90 44.90
SUMMARY OF CHANGES: There was a $128,940 increase in Personnel Services due to
cost-of-living increases. There was a slight decrease of .04 FTE.
Costs for supplies decreased by $3,607 because start up costs for programs and clinics were
purchased in past years. Purchased services increased by$58,062, due to charges for Centricity
licenses,system maintenance,and connectivity fees. Overhead costs have decreased by$13,256.
Revenues increased by $37,634.00. Child Health, Family Planning, EPSDT, and TB programs
received increased contract dollars.
OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld
County. 2) Continue program evaluation and on-going analysis of cost effective methods of
providing health services.
301
COMMUNITY HEALTH SERVICES
(CONTINUED)
2530-41300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 30,440 17,000 30,000
Efficiency Measures
FTE's per 10,000/capita 2.09 2.04 1.98
Per capita cost(county support) $4.36 $6.97 $7.36
Immunizations given 6,360 7,000 7,000
Family Services 14,483 1,800 1,500
Effectiveness Measures (desired results)
Fewer unintended pregnancies
Increased access to prenatal care in the first
trimester
Evaluate barriers to accessing health care
Ensure provision of immunizations and
emergency response according to
state law
FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested.
The changes all appear to be reasonable and primarily reflect changes in grant funding. The new
computer system (Practice Management/Electronic Health Records) will cost $58,062 next year.
The system improves the quality of medical record keeping, facilitates improved billing of services,
and allows the department to gather better data to manage health care services. Many other health
care providers are part of this system, which allows better sharing of data.
The MYAT position is being reduced to 0.75 FTE and will be staffed as a Health Social Worker.
The 0.25 FTE for the Citizen Corp support staff will be eliminated. A new 0.8 FTE Public Health
Nurse I position has been added to provide service support to Migrant Head Start and the Social
Services' Foster Care program. This is necessary due to the difficulty of children eligible for
Medicaid to find health care providers that will serve them due to low reimbursement rates.
Revenues should offset the costs. This is a new program approach and is recommended. It is also
a good example of interdepartmental cooperation and coordination in Weld County.
BOARD ACTION:
302
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 2560-41400
DEPARTMENT DESCRIPTION: The primary mission of the Division is to protect and perpetuate
the public health of the citizens of the County with scientific risk assessments, the development of
policies, monitoring and inspections, consultation, and the enforcement of regulations designed to
protect food, water, and air supplies. Services include technical assistance and consultation,
monitoring and sampling, inspection and enforcement, education and planning activities. The
laboratory's purpose is to process medical and water samples and aid in the evaluation of potential
agents of bioterrorism events.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,401,706 $ 1,463,331 $ 1,557,298 $ 1,557,298
Supplies 595,378 175,108 181,852 181,852
Purchased Services 326,628 328,350 291,601 291,601
Fixed Charges 322,042 261,666 256,125 256,125
Capital 0 0 0 0
Gross County Cost $ 2,645,754 $ 2,228,455 $ 2,286,876 $ 2,286,876
Revenue 1,602,054 1,525,679 1,569,303 1,569,303
Net County Cost $ 1,043,700 $ 702,776 $ 717,573 $ 717,573
Budget Positions 24.0 24.5 25.94 25.94
SUMMARY OF CHANGES: There are very few proposed changes to the Environmental Health
Services Division budget for 2007. There is a 6.4%, or$93,967, increase in Personnel Services.
The increase is the result of the inclusion of 0.5 FTE for staffing at the south county building,
0.25 FTE for the household hazardous waste program, budgeting for temporary summer staff for
the encephalitis monitoring program in Personnel Services rather than"other contracted services",
and cost-of-living increases. The 3.85%, or $6,744, increase in Supplies is primarily due to the
increasing cost of doing business. Our Purchased Services request has decreased by 11%, or
$36,749,despite an expected increase in fuel costs. The decrease is primarily the result of shifting
funds for temporary staff to Personnel from "other contracted services" and realistic costs based
upon prior year expenditures. Fixed Charges have decreased by 2.1%, or$5,541. The Division's
Gross County Cost has increased 2.6%, or $58,421, which is due to increases in Personnel.
Revenue generated by the Environmental Health Services Division is expected to increase by
approximately $43,624. It should be noted that no fee increases are included, which may be
proposed to the Board this fall. Potential fee increases in the septic, institution, and laboratory
programs could increase revenue by as much as 2.0%. The Environmental Health Services
Division's Net County Cost has increased only by$14,797 over the current year's budget, despite
the increase in Personnel Services.
303
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2560-41400
OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing
communicable diseases; 2) Expand and maintain community partnerships to maximize resources
for solutions to public health issues;3) Attempt to minimize conflicts and the impact of development
of rural areas through planning, communication, and service; 4) Strive to appropriately manage
natural resources such as water, air, and raw products and their by-products/wastes; 5) Through
communication and education, increase public awareness of issues that impact the health and
safety of the community and individual; 6) Be prepared to respond appropriately to emergency
situations; 7) Assess the community's health status to identify resources, barriers, and unmet
needs; and 8) Recruit, support, and retain required levels of qualified staff to have a positive
impact in our ability to provide quality customer services, meet program requirements, and reduce
errors.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Restaurant and Food Program Activities 2,322 2,400 2,500
Laboratory analyses (medical, drinking
water, waste water samples, etc.) 16,957 17,500 18,000
Household Hazardous Waste Disposed
(pounds) 445,890 455,000 465,000
Environmental Planning Reviews 608 608 608
I.S.D.S. Inspection and Activities 595 595 595
Waste Inspections and Activities 205 205 205
Biosolids Inspections and Activities 174 174 200
Efficiency Measures
FTE's per 10,000/capita 1.12 1.11 1.14
Per capita cost(county support) $2.25 $3.19 $3.17
Effectiveness Measures (desired results)
Reduced illnesses from communicable diseases
Minimized environmental impacts from waste disposal and
waste facilities
Improved water quality
Appropriate response to environmental or public health
emergencies
Improved air quality
Reduced environmental impacts from development
304
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2560-41400
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The additional
0.5 FTE Environmental Health Specialist II position to staff the Southwest Service Center is
necessary to support the additional service requests coming from the population growth in the area.
The 0.25 FTE increase in an Environmental Health Technician for the Household Hazardous Waste
program is due to the significant growth in activity, especially in the south county. Additional
revenues of$43,624 help offset these costs.
Some fee adjustments and increases may be proposed to the Commissioners in the fall of 2006.
No changes in fees have been calculated into the revenues as proposed.
BOARD ACTION:
305
Acrit.
Wilk.
COLORADO
HUMAN SERVICES FUND SUMMARY
The Human Services Fund for 2007 is projected to decrease by$1,143,263, or 8.19%,for a total
of$12,809,210. Changes are associated with decreases to Head Start Programs,which help with
various needs of economically disadvantaged pre-school children and jobs programs. Other
programs reduced are CSBG, Senior Nutrition, and the Jobs programs. Past estimates in 2006
were overly-optimistic regarding Federal funding levels.
Being totally reliant upon state and federal funding sources,Human Services continues to operate
in an environment of uncertainty. The Human Services Fund budget has been constructed based
upon the best available information on the funding levels. It is very likely that many of the amounts
will be changed between now and the actual execution of the 2007 budget.
The primary programs of Human Services are associated with the Workforce Investment Act(W IA)
funded under the Department of Labor, Employment and Training Administration. This program is
anticipating $2,184,500 for 2007. In addition, the Job Service contract will be $569,800, and
Temporary Assistance to Needy Families (TANF) is funded at$732,800, primarily for training of
TANF clients.
The Human Services Fund is totally funded through state and federal programs with the exception
of the 25 percent local match for the Aging program, which amounts to $12,351. All Human
Services indirect costs are included in the 2007 budget.
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2007 funding levels:
Transportation $ 128,590
Supplemental Foods 1,679,180
Area Agency on Aging 1,374,929
Senior Nutrition 382,830
CSBG 269,130
Other 142,351
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2007.
The budget includes funding for Head Start programs totaling $2,978,700, with an additional
$2,218,900 for Migrant Head Start. The Pre-School Program is funded at$147,500, and all the
educational programs total $5,345,100, down $1,131,700.
307
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311
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Head Start Program - - 60000-2611
DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for
economically disadvantaged pre-school age children.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,165,274 $ 1,900,000 $ 1,700,000 $ 1,700,000
Supplies 439,580 156,000 143,200 143,200
Purchased Services 342,726 1,448,000 1,125,500 1,125,500
Fixed Charges 16,906 16,000 10,000 10,000
Gross County Cost $ 2,964,486 $ 3,520,000 $ 2,978,700 $ 2,978,700
Revenue 2,964,486 3,520,000 2,978,700 2,978,700
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - --
SUMMARY OF CHANGES: Program funding level is more realistically estimated in 2007 based
upon the Federal funding level.
OBJECTIVES: 1) Administer program in accordance with Department of Health and Human
Services(DHHS) rules and regulations; and 2)Provide services to eligible clients as specified in
the Head Start plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 562 562 562
Efficiency Measures
Per capita cost $13.81 $16.00 $13.15
Per capita cost (county support) In-Kind $3.45 $4.00 $3.29
Effectiveness Measures (desired results)
Maintain full case load slots 562 562 562
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
312
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Migrant Head Start- - 60000-2614
DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and
preschool-age migrant children in Northeast Colorado and the Western slope.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,494,690 $ 1,280,000 $ 1,284,500 $ 1,284,500
Supplies 249,039 200,000 99,000 99,000
Purchased Services 525,590 1,331,000 834,100 834,100
Fixed Charges 8,519 3,000 1,300 1,300
Gross County Cost $ 2,277,838 $ 2,814,000 $ 2,218,900 $ 2,218,900
Revenue 2,277,838 2,814,000 2,218,900 2,218,900
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - --
SUMMARY OF CHANGES: Program funding level is more realistically estimated in 2007, based
upon the Federal funding level.
OBJECTIVES: 1)Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Migrant Head Start plan.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 266 266 266
Efficiency Measures
Per capita cost $10.65 $12.79 $9.79
Per capita cost (county support) In-kind $2.66 $3.20 $2.45
Effectiveness Measures (desired results)
Maintain performance standards Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
313
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Preschool Fund - - 60000-2617
DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 337,143 $ 92,000 $ 82,600 $ 82,600
Supplies 28 2,000 0 0
Purchased Services 329 39,800 64,900 64,900
Gross County Cost $ 337,500 $ 133,800 $ 147,500 $ 147,500
Revenue 337,500 133,800 147,500 147,500
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - --
SUMMARY OF CHANGES: Funded at contract level with participating school districts.
OBJECTIVES: Provide preschool services to school districts requesting the services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 51 41 41
Efficiency Measures
Per capita cost $1.57 $0.61 $0.65
Effectiveness Measures (desired results)
Full slots maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
314
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Wagner/Peyser- - 60000-2626
DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 708,334 $ 550,000 $ 433,000 $ 433,000
Supplies 13,671 1,000 800 800
Purchased Services 65,632 169,000 136,000 136,000
Gross County Cost $ 787,637 $ 120,000 $ 569,800 $ 569,800
Revenue 787,637 720,000 569,800 569,800
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funded at grant level.
OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and
regulations;and 2)Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 15,787 16,000 16,000
Efficiency Measures
Per capita cost $3.67 $3.27 $2.51
Effectiveness Measures (desired results)
Job placements 58.7% 60% 60%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
315
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Summer Job Hunt - - 60000-2627
DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 28,904 $ 20,000 $ 26,000 $ 26,000
Supplies 27 0 0 0
Purchased Services 1,069 10,000 5,000 5,000
Gross County Cost $ 30,000 $ 30,000 $ 31,000 $ 31,000
Revenue 30,000 30,000 21,000 31,000
Net County Cost $ 0 $ 0 $ 10,000 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Slight change ($1,000) in funding level.
OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and
regulations; and 2)Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 2,743 2,743 2,743
Efficiency Measures
Per capita cost $0.14 $0.14 $0.14
Effectiveness Measures (desired results)
Clients placed in employment 514 514 514
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
316
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Consumer Navigator- - 6000-2628
DEPARTMENT DESCRIPTION: Program to enhance workforce center services to the disabled
of the community.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 44,415 $ 31,500 $ 40,850 $ 40,850
Supplies 0 1,000 500 500
Purchased Services 566 12,500 1,650 1,650
Gross County Cost $ 44,981 $ 45,000 $ 43,000 $ 43,000
Revenue 44,981 45,000 43,000 43,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Decrease of$2,000 in grant level.
OBJECTIVES: To keep clients off public assistance and employed.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 250 260 260
Efficiency Measures
Per capita cost $0.21 $0.20 $0.19
Effectiveness Measures (desired results)
Output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
317
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Employment First - - 60000-2629
DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate
in various job search and development activities to retrain them for better paying jobs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 106,395 $ 100,000 $ 110,000 $ 110,000
Supplies 1,435 2,000 2,000 2,000
Purchased Services 18,774 63,000 36,800 36,800
Gross County Cost $ 126,604 $ 165,000 $ 148,800 $ 148,800
Revenue 147,348 165,000 148,800 148,800
Net County Cost $ -20,744 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funded at contract level of$148,800.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the Employment First plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,458 1,458 1,458
Efficiency Measures
Per capita cost $0.59 $0.75 $0.66
Effectiveness Measures (desired results)
Clients placed in employment 250 300 300
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
318
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Tony Grampsas Youth Services - - 6000-2630
DEPARTMENT DESCRIPTION: This grant provides employment and training opportunities to
high risk youth.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 4,042 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 11,271 0 0 0
Gross County Cost $ 15,313 $ 0 $ 0 $ 0
Revenue 15,313 0 0 0
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program discontinued by the state.
FINANCE/ADMINISTRATION RECOMMENDATION: n/a
BOARD ACTION:
319
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Assistance to Needy Families - - 6000-2632
DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 440,177 $ 447,200 $ 565,800 $ 565,800
Supplies 888 2,000 2,000 2,000
Purchased Services 131,370 136,400 165,000 165,000
Gross County Cost $ 572,435 $ 585,600 $ 732,800 $ 732,800
Revenue 639,967 585,600 732,800 732,800
Net County Cost $ -67,532 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Increased funding from Social Services.
OBJECTIVES: Provide employment services to TANF clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served/month 320 320 320
Efficiency Measures
Per capita cost (county support) $2.67 $2.66 $3.23
Effectiveness Measures (desired results)
Meet Federal participation rates Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
320
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Administration)60000-2635
DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce
Investment Act grants.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 99,592 $ 80,000 $ 105,500 $ 105,500
Supplies 384 1,800 500 500
Purchased Services 9,910 23,200 15,000 15,000
Gross County Cost $ 109,886 $ 105,000 $ 121,000 $ 121,000
Revenue 109,886 105,000 121,000 121,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding increased by$16,000 through State grant.
OBJECTIVES: To assist client in finding employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $0.51 $0.48 $0.53
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
321
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER:Workforce Investment Act(Adult Program) 60000-2636
DEPARTMENT DESCRIPTION: This program provides employment and training for eligible
adults.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 183,966 $ 160,000 $ 176,000 $ 176,000
Supplies 3,313 4,000 3,500 3,500
Purchased Services 237,784 336,000 121,700 121,700
Gross County Cost $ 425,063 $ 500,000 $ 301,200 $ 301,200
Revenue 425,063 500,000 301,200 301,200
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funded at reduced grant level.
OBJECTIVES: Provide eligible adults with core services to attain employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 214 160 150
Efficiency Measures
Per capita cost $1.98 $2.27 $1.33
Effectiveness Measures (desired results)
Entered employment rate 88% 88% 88%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
322
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Youth Program)60000-2637
DEPARTMENT DESCRIPTION: This program provides employment and training programs for
in-school and out-of-school youth.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 431,808 $ 339,000 $ 320,000 $ 320,000
Supplies 9,192 12,000 9,000 9,000
Purchased Services 100,598 134,000 108,000 108,000
Gross County Cost $ 541,598 $ 485,000 $ 437,000 $ 437,000
Revenue 541,598 485,000 437,000 437,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Contract services decreased$26,000 and supplies are down$3,000,
per grant funding level.
OBJECTIVES: To provide core services to eligible youth.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 235 160 170
Efficiency Measures
Per capita cost $2.52 $2.20 $1.93
Effectiveness Measures (desired results)
Entered Employment rate (Older Youth) 78.26%
Skill Attainment rate (Younger Youth) 98.30%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
323
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Multi-Disciplinary Youth Assessment - - 60000-2638
DEPARTMENT DESCRIPTION: This program provides planning and treatment plans for at-risk
youth in combination with the DA, SS, North Range and Island Grove.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 26,084 $ 35,000 $ 39,600 $ 39,600
Supplies 0 0 2,000 2,000
Purchased Services 44 5,000 0 0
Gross County Cost $ 26,128 $ 40,000 $ 41,600 $ 41,600
Revenue 51,378 40,000 41,600 41,600
Net County Cost $ -25,250 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Recommend approval.
OBJECTIVES: 1)Administer program in accordance with Social Services contract.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 120 120 120
Efficiency Measures
Per capita cost $0.12 $0.18 $0.18
Effectiveness Measures (desired results)
Maintain requirements of contract Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
324
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: (Statewide Activities Grant) 60000-2640/2640
DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the
WIA programs and are used for staff training, administration, contracted services and other
programs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 14,767 $ 38,000 $ 15,000 $ 15,000
Supplies 0 0 0 0
Purchased Services 27,951 92,000 10,000 10,000
Gross County Cost $ 42,718 $ 130,000 $ 25,000 $ 25,000
Revenue 42,718 130,000 25,000 25,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding level is budgeted at a more realistic level for 2007.
OBJECTIVES: To meet annual requirements of grant.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $0.20 $0.59 $0.11
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
325
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: (Dislocated Worker Program) 60000-2643
DEPARTMENT DESCRIPTION: This program provides retraining for laid off clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 204,932 $ 160,000 $ 160,000 $ 160,000
Supplies 2,311 2,000 2,000 2,000
Purchased Services 221,105 198,000 188,600 188,600
Gross County Cost $ 428,348 $ 360,000 $ 350,600 $ 350,600
Revenue 428,348 360,000 350,600 350,600
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant decreased $9,400.
OBJECTIVES: Provide retraining for eligible laid off clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 160 140 140
Efficiency Measures
Per capita cost $2.00 $1.64 $1.55
Effectiveness Measures (desired results)
Entered employment rate 88% 88% 88%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
326
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Educational Lab - - 60000-2645
DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Education
Lab.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 259,001 $ 131,000 $ 150,000 $ 150,000
Supplies 15,208 3,000 15,000 15,000
Purchased Services 21,135 126,000 121,000 121,000
Gross County Cost $ 295,344 $ 260,000 $ 286,000 $ 286,000
Revenue 262,892 260,000 286,000 286,000
Net County Cost $ 32,452 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding for Educational Lab is up $26,000, per grant.
OBJECTIVES: Provide a computer educational experience for clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,135 1,135 1,135
Efficiency Measures
Per capita cost $1.38 $1.18 $1.26
Effectiveness Measures (desired results)
GED's obtained 65 65 65
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
327
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: AmeriCorps Program - - 60000-2646
DEPARTMENT DESCRIPTION: Youth Corp program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 168,393 $ 55,000 $ 187,650 $ 187,650
Supplies 2,375 4,500 11,150 11,150
Purchased Services 5,159 111,500 0 0
Gross County Cost $ 175,927 $ 171,000 $ 198,800 $ 198,800
Revenue 178,588 171,000 198,800 198,800
Net County Cost $ -2,661 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Increase in grant of$17,800.
OBJECTIVES: Provide Federal AmeriCorps program for youth to receive stipends and college
tuition credits for public service work.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 12 12 12
Efficiency Measures
Per capita cost $0.83 $0.78 $0.33
Effectiveness Measures (desired results)
Clients completing program 9 10 110
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
328
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Tight Corp Program - - 60000-2648
DEPARTMENT DESCRIPTION: Youth Corp Program
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 89,343 $ 77,000 $ 85,600 $ 85,600
Supplies 7,545 0 7,200 7,200
Purchased Services 65,037 101,480 107,700 107,700
Gross County Cost $ 161,925 $ 178,480 $ 200,500 $ 200,500
Revenue 181,161 178,480 200,500 200,500
Net County Cost $ -19,236 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Increase in grant funding level of$22,020.
OBJECTIVES: To engage youth in community service and educational activities in lieu of out of
home placement with the Department of Social Services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants 24 24 24
Efficiency Measures
Per capita cost $0.75 $0.81 $0.88
Effectiveness Measures (desired results)
Participants completing program 18 18 18
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
329
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Administration) 60000-2651
DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior
programs of the Area Agency on Aging.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 58,598 $ 55,650 $ 58,770 $ 58,770
Supplies 1,400 2,452 500 500
Purchased Services 8,107 12,351 7,580 7,580
Gross County Cost $ 68,105 $ 70,453 $ 66,850 $ 66,850
Revenue 55,754 58,102 54,499 54,499
Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs administered 11 11 11
Efficiency Measures
Per capita cost(county support) $0.06 $0.06 $0.06
Per capita cost (other) $0.25 $0.25 $0.24
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This is the only
locally funded program in Human Services Fund.
BOARD ACTION:
330
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging(Support Services)60000-2652
DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly;
adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling
and ombudsman assistance.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 122,129 $ 80,850 $ 81,550 $ 81,550
Supplies 351 363 800 800
Purchased Services 109,690 165,537 143,960 143,960
Gross County Cost $ 232,170 $ 246,750 $ 226,310 $ 226,310
Revenue 232,170 246,750 226,310 226,310
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding level has dropped by$20,440.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
331
AREA AGENCY ON AGING
SUPPORT SERVICES
(CONTINUED)
60000-2652
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Outreach - Homebound Spanish elderly 2,000 2,000 2,000
Adult day care 7,000 7,000 7,000
Peer Counseling 2,500 2,500 2,500
Legal consultation/representation 900 925 950
Homemaker and personal care 1,200 1,200 1,200
Nursing home advocacy 1,600 1,600 1,600
Efficiency Measures
Per capita cost $1.05 $1.03 $1.00
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
332
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Congregate Meal Program) 60000-2653
DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition
sites around the County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 159,177 $ 86,100 $ 82,670 $ 82,670
Supplies 16,700 12,775 7,000 7,000
Purchased Services 226,639 350,700 293,160 293,160
Gross County Cost $ 402,516 $ 449,575 $ 382,830 $ 382,830
Revenue 395,503 449,575 382,830 382,830
Net County Cost $ 7,013 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Budget is based on grant level. 2006 budget was over estimated.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 58,000 58,000 58,000
Efficiency Measures
Per capita cost $1.78 $1.74 $1.69
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
333
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Home Delivered Meals) 60000-2654
DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on
Wheels and also funds the Liquid Supplement Program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 392 0 0 0
Purchased Services 42,567 46,000 42,000 42,000
Gross County Cost $ 42,959 $ 46,000 $ 42,000 $ 42,000
Revenue 40,148 46,000 42,000 42,000
Net County Cost $ 2,811 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding was decreased $4,000.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals Served 15,500 15,500 15,500
Efficiency Measures
Per capita cost $0.20 $0.20 $0.19
Effectiveness Measures (desired results)
Work output goals are maintained. Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
334
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Health Services) 60000-2655
DEPARTMENT DESCRIPTION: This grant provides health services to senior community. This
grant supports the annual senior health fair and the wellspring club.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 57 2,250 0 0
Purchased Services 12,766 15,118 14,980 14,980
Gross County Cost $ 12,823 $ 17,368 $ 14,980 $ 14,980
Revenue 12,823 17,368 14,980 14,980
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant was decreased $2,388.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,000 1,000 1,000
Efficiency Measures
Per capita cost $0.07 $0.07 $0.07
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
335
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Elder Abuse Grant) 60000-2657
DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on
elder abuse.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,866 $ 2,028 $ 2,190 $ 2,190
Supplies 0 0 0 0
Purchased Services 0 500 0 0
Gross County Cost $ 1,866 $ 2,528 $ 2,190 $ 2,190
Revenue 1,866 2,528 2,190 2,190
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: Provide training to the community on elderly abuse.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Educated CNA, staff, NH residents/families 200 200 200
Efficiency Measures
Per capita cost $0.01 $0.01 $0.01
Effectiveness Measures (desired results)
Education of long term staff 200 200 200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
336
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Special Ombudsman) 60000-2658
DEPARTMENT DESCRIPTION: These funds supplement the support services fund.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 4,871 $ 5,521 $ 5,340 $ 5,340
Supplies 0 0 0 0
Purchased Services 34 500 0 0
Gross County Cost $ 4,905 $ 6,021 $ 5,340 $ 5,340
Revenue 4,905 6,021 5,340 5,340
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant level is down $681.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Complaints investigated 100 100 150
Efficiency Measures
Per capita cost $0.02 $0.02 $0.02
Effectiveness Measures (desired results)
Work outputs are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
337
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Single Entry Point) 60000-2659
DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid
eligible clients.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 533,030 $ 430,500 $ 527,030 $ 527,030
Supplies 1,500 1,110 1,100 1,100
Purchased Services 20,980 95,522 117,210 117,210
Gross County Cost $ 555,510 $ 527,132 $ 645,340 $ 645,340
Revenue 555,510 527,132 645,340 645,340
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding for program is up $118,208.
OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2)Provide
services to eligible clients as specified in the Area Agency on Aging grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 664 700 750
Efficiency Measures
Per capita cost $3.01 $2.93 $2.85
Effectiveness Measures (desired results)
Divert Medicaid Eligible clients from
Institutional care to cost effective home care 664 700 700
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
338
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant - - 60000-2662
DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 118,994 $ 83,000 $ 88,190 $ 88,190
Supplies 0 0 0 0
Purchased Services 0 40,648 40,400 40,400
Gross County Cost $ 118,994 $ 123,648 $ 128,590 $ 128,590
Revenue 118,994 123,648 128,590 128,590
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: The Transit Grant is up $4,942.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations;and 2)Provide
services to eligible clients as specified in the FTA grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 753,068 770,000 770,000
Efficiency Measures
Per capita cost $0.60 $0.59 $0.57
Effectiveness Measures (desired results)
Passenger trips 127,180 130,000 134,000
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
339
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Other Programs) 60000-2669
DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement
the aging programs.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 9,129 $ 9,000 $ 8,500 $ 8,500
Supplies 3,005 0 360 360
Purchased Services 5,690 22,000 17,230 17,230
Gross County Cost $ 17,824 $ 31,000 $ 26,090 $ 26,090
Revenue 32,502 31,000 26,090 26,090
Net County Cost $ -14,678 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant was reduced by$4,910.
OBJECTIVES: Supplement other senior programs in Weld County.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,100 1,200 1,200
Efficiency Measures
Per capita cost $0.12 $0.12 $0.12
Effectiveness Measures (desired results)
Maintain work output goals Y Y Y
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval.
BOARD ACTION:
340
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Transportation - - 60000-2670
DEPARTMENT DESCRIPTION:
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 274,535 $ 0
Supplies 19,444 0
Purchased Services 21 0
Gross County Cost $ 294,000 $ 0 $ 0 $ 0
Revenue 230,053 0
Net County Cost $ 63,947 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program was discontinued.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations;and 2)Provide
services to eligible clients as specified in the FTA grant approved by the Board.
FINANCE/ADMINISTRATION RECOMMENDATION: n/a
BOARD ACTION:
341
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (State Funds) 60000-2671
DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A
combination of HB-1072 funds and General Fund Long Bill monies.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 43,597 $ 53,988 $ 61,030 $ 61,030
Supplies 0 1,000 0 0
Purchased Services 100,952 150,870 171,430 171,430
Gross County Cost $ 144,549 $ 205,858 $ 232,460 $ 232,460
Revenue 144,549 205,858 232,460 232,460
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: AAA Funding level is up by$26,602.
OBJECTIVES: 1)Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental Clients Served 35 40 40
Meals served 3,000 3,000 3,000
Loneliness contacts 2,000 2,000 2,000
Ombudsman clients served 800 850 850
Efficiency Measures
Per capita cost $1.08 $1.06 $1.03
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
342
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation - - 60000-2672
DEPARTMENT DESCRIPTION: Non-medical transportation of Single Entry Point clients and
medical transportation for Medicaid clients with broker services.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 35,662 $ 0 $ 46,910 $ 46,910
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Gross County Cost $ 35,662 $ 0 $ 46,910 $ 46,910
Revenue 35,662 0 46,910 46,910
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program reinstated in 2007, after elimination in 2006.
OBJECTIVES: To meet the eligible transportation needs of Medicaid clients.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
343
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Part E Family Caregiver Support- - 60000-2673
DEPARTMENT DESCRIPTION: This program provides support to family who are caring for
relatives at home.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 332 1,000 0 0
Purchased Services 89,254 92,890 78,810 78,810
Gross County Cost $ 89,586 $ 93,890 $ 78,810 $ 78,810
Revenue 92,875 93,890 78,810 78,810
Net County Cost $ -3,289 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding decreased by $15,080.
OBJECTIVES: 1)Administer program in accordance with Older American Act Requirements.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Care giver Support - units of services 3,000 3,000 3,000
Grandparents raising grandkids - clients
served 600 600 600
Efficiency Measures
Per capita cost $0.37 $0.36 $0.35
Effectiveness Measures (desired results)
Maintain requirements of grant Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
344
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Supplemental Foods - - 60000-2676
DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income
eligible mothers, infants and children and elderly of the County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 6,039 $ 2,500 $ 1,000 $ 1,000
Supplies 1,202,034 1,303,746 1,413,100 1,413,100
Purchased Services 232,508 245,716 265,080 265,080
Gross County Cost $ 1,440,581 $ 1,551,962 $ 1,679,180 $ 1,679,180
Revenue 1,440,581 1,551,962 1,679,180 1,679,180
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Supplemental Foods program was increased at Federal level,
resulting in an increase of$127,218.
OBJECTIVES: 1)Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the USDA contract approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served/month 50,000 30,000 50,000
Efficiency Measures
Per capita cost $7.83 $7.64 $7.41
Effectiveness Measures (desired results)
Maintain or increase average monthly
participation rate Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
345
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant - - 60000-2678
DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low
income and elderly of the community. It's focus has been on transportation in the rural sites.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 122,077 $ 147,849 $ 79,127 $ 79,127
Supplies 0 1,000 0 0
Purchased Services 210,570 188,595 190,003 190,003
Gross County Cost $ 332,647 $ 337,444 $ 269,130 $ 269,130
Revenue 332,647 337,444 269,130 269,130
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - -
SUMMARY OF CHANGES: CSBG Grant was reduced by$68,314.
OBJECTIVES: 1)Administer program as defined by DOL rules and regulations; and 2) Provide
services to eligible clients as specified in the CSBG plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Transportation to rural elderly 5,050 5,150 5,250
Volunteer support 2,000 1,750 1,750
Employment opportunities low-income
unskilled adult labor force 1,500 1,600 1,700
Efficiency Measures
Per capita cost $1.26 $1.23 $1.19
Effectiveness Measures(desired results)
Work output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
346
SPECIAL REVENUE FUNDS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action.
CONTINGENCY FUND:
The Contingency Fund is funded at the level of$5,450,000. Given the uncertainty of state and
federal funding and tax collections, it is recommended that this amount, coupled with the
approximate $3,000,000 carry-over fund balance in the General Fund be retained.
SOLID WASTE FUND:
The Solid Waste Fund is funded at the anticipated revenue level of fees at$1,375,000, with an
anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental
health costs: the Household Hazardous Waste Program($707,377),overhead($20,383),and trash
enforcement and pickup program($81,892). A total of$440,000 is designated for roads impacted
by landfills.
CONSERVATION TRUST FUND:
The Conservation Trust Fund is budgeted at$381,000 based upon the anticipated operating costs
for 2007. The budget reflects funding of Island Grove Park only.
EMERGENCY RESERVE FUND:
The Emergency Reserve Fund is established per Amendment One(TABOR),passed November3,
1992. The amendment requires that an emergency reserve be created to be used for declared
emergencies only. It also requires each local government to reserve one percent or more for 1993,
two percent or more for 1994, and three percent or more for all later years of the fiscal year
spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A
reserve of$4,000,000 has been established for 2007, which is greater than the required three
percent of fiscal spending.
347
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to
be used for the acquisition,development,and maintenance of new conservation sites within Weld
County.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 333,837 352,837 379,667 379,667
Fixed Charges 0 0 0 0
Capital 0 26,163 1,333 1,333
Gross County Cost $ 333,837 $ 379,000 $ 381,000 $ 381,000
Revenue 380,021 379,000 381,000 381,000
Net County Cost $ -46,184 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Revenues from the Colorado Lottery are being projected at a
$372,000 and$9,000 from interest earnings. Island Grove Park will have a gross cost of$476,667,
less$80,000 in revenue fora net of$396,667, up$43,830 from 2006. Increase is due to increased
gas costs to heat the building. A total of$1,333 is in unallocated capital items. Since 2002, the
Missile Site Park has been funded in the General Fund.
OBJECTIVES: See criteria following Administrative Recommendation.
350
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Island Grove Park Visitors 404,000 410,000 411,000
Efficiency Measures
Per capita cost (county support) $1.55 $1.72 $1.68
Cost Per Visitor $0.82 $0.92 $0.92
Effectiveness Measures (desired results)
Percentage of increased use 2% 1% 1%
Percentage of increased revenue from user
fees to support parks 3% 2% 0%
FINANCE/ADMINISTRATION RECOMMENDATION: Historically, the following is the amount
of money received annually since the lottery started:
1983 $ 194,698
1984 195,304
1985 151,033
1986 138,069
1987 162,736
1988 154,074
1989 130,764
1990 136,726
1991 200,103
1992 220,219
1993 264,371
1994 205,534
1995 327,162
1996 312,024
1997 356,262
1998 363,962
1999 286,971
2001 358,802
2002 391,780
2003 385,070
2004 361,926
2005 333,837
351
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): The funds have been used
for maintenance and development of Island Grove Park and the Missile Site Park,with the exception
of the following items:
Entity Purpose Amount
1983:
Greeley Civic Auditorium $ 141,464
1984:
Greeley Civic Auditorium $ 143,000
1985:
Greeley Civic Auditorium $ 90,000
1986:
Greeley Civic Auditorium $ 51,500
LaSalle Community Center 10,000
Ault Park System 7,500
Dacono Park Improvements 3,000
Windsor Park Improvements 6,000
Ft. Lupton Pearsin Park Sports
Complex 10,000
Independence Stampede Headquarters Facility 5,000
Since 1987 all funds have gone to the two county parks. Beginning in 2002 only Island Grove
Park has been funded.
In 1984,the Board adopted the following criteria,in priority order,for the use and allocation of Weld
County lottery funds. This policy remains in force today:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or compliment the economic development activities of
Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local support.
6. Outside of existing county parks, no operating funds shall be contributed to projects.
352
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED):
Capital items requested are a hood/range($6,600)and an automatic door($10,400),but only$1,333
is undesignated. Therefore, if the capital items are approved, they will have to come out of the
General Fund
ITEM REQUESTED RECOMMENDED
Undesignated $ 1,333 $ 1,333
$ 1,333 $ 1,333
BOARD ACTION:
353
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300
DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 500,000 6,150,000 5,450,000 5,450,000
Capital 0 0 0 0
Gross County Cost $ 500,000 $ 6,150,000 $ 5,450,000 $ 5,450,000
Revenue 1,579,193 4,850,000 2,850,000 2,850,000
Net County Cost $ -1,079,193 $ 1,300,000 $ 2,600,000 $ 2,600,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $5,450,000 by a
carry-over fund balance of$2,850,000 and property taxes of$2,600,000.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of
$5,450,000 and the Emergency Reserve of$4,000,000 provide adequate reserves for the county
and should be retained.
BOARD ACTION:
356
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100
DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment
One (TABOR), passed November 3, 1992, which requires that an emergency reserve be
established to be used for declared emergencies only,and that each local government shall reserve
for 19931 percent or more,for 1994 2 percent or more,and for all later years 3 percent or more of
the fiscal year spending,excluding bonded debt service. Caused reserves apply to the next year's
reserve.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 4,000,000 4,000,000 4,000,000
Capital 0 0 0 0
Gross County Cost $ 0 $ 4,000,000 $ 4,000,000 $ 4,000,000
Revenue 0 0 0 0
Net County Cost $ 0 $ 4,000,000 $ 4,000,000 $ 4,000,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: The emergency reserve is funded at $4,000,000, which meets the
three percent fiscal year spending requirement.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $4,000,000 be
funded to comply with the TABOR Amendment requirement passed in 1992. Reserve is funded
from carry-over fund balance.
BOARD ACTION:
359
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240
DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal
dumping, and roadside trash pick-up program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 25,656 $ 38,622 $ 0 $ 0
Supplies 0 650 0 0
Purchased Services 19,190 25,700 0 0
Fixed Charges 0 0 81,892 81,892
Gross County Cost $ 44,846 $ 64,972 $ 81,892 $ 81,892
Revenue 0 0 0 0
Net County Cost $ 44,846 $ 64,972 $ 81,892 $ 81,892
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: The Code Enforcement function has been combined with the Animal
Control function in the Sheriff's Office. As a result,this budget unit reimburses that budget unit for
Code Enforcement costs associated with trash. See budget unit number 1000-21230 fora detailed
discussion of the change in the program.
OBJECTIVES: 1)Mitigate the impact of solid waste sites in Weld County;and 2)Provide roadside
trash pick-up and enforcement.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Complaints 768 775 790
Efficiency Measures
Per capita cost (county support) $0.209 $0.295 $0.361
Effectiveness Measures (desired results)
Reduced roadside litter 90% 90% 90%
362
CODE ENFORCEMENT
(CONTINUED)
2700-21240
FINANCE/ADMINISTRATIONRECOMMENDATION: This budget is recommended as requested.
The budget represents a significant change in the way Code enforcement and Animal Control have
operated in the past. Finance and Administration supports the proposed organizational and
operational changes. The changes appear to be a creative way to improve both services, while
doing it without a lot of additional costs. The budget unit in the Solid Waste Fund will show a
transfer of$81,892 to cover the Code Enforcement costs previously done by staff in that budget unit.
The line items and positions will be transferred to this budget beginning in 2007. The increases in
services and supplies are justified.
BOARD ACTION:
363
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200
DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean-
up, provide for the household hazardous materials program, and to further improve and develop
landfill sites within the county.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 136,860 1,264,645 1,272,725 1,272,725
Fixed Charges 1,181,472 20,383 20,383 20,383
Capital 0 0 0 0
Gross County Cost $ 1,318,332 $ 1,285,028 $ 1,293,108 $ 1,293,108
Revenue 1,424,353 1,350,000 1,375,000 1,375,000
Net County Cost $ -106,021 $ -64,972 $ -81,892 $ -81,892
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Revenues are up $25,000 due to more utilization of the landfills in
Weld County, and the revenue potential from the 2002 opening of the new landfill (Buffalo Ridge
Landfill)in Keenesburg. The Buffalo Ridge Landfill will add less than$100,000 in new revenue in
each of the next five years. It will not generate comparable revenues of the other landfills for five to
ten years, per the operator. Revenues have been held conservative. Because of the annexation
of the Erie landfill,the revenue from that site($220,000 annually)will no longer be received after July
1,2006. Department of Public Health and Environment costs for the Household Hazardous Waste
program will be $707,377. Indirect costs are $20,383 for 2007. $440,000 is requested for road
projects to mitigate landfill impacts. Undesignated amounts of$117,268 are in the budget.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
Household Hazardous Materials Program.
364
SOLID WASTE FUND
(CONTINUED)
2700-90200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Landfill Inspections 42 45 45
Household Hazardous Material (HHM) 707,377 707,377 707,377
Surcharge Collected $1,424,353 $1,350,000 $1,375,000
Efficiency Measures
Per capita cost (collected) $6.63 $6.14 $6.07
Per capita HHM cost $3.24 $3.22 $3.12
Effectiveness Measures (desired results)
Community Clean-ups 4 4 4
Increased volume of HHM diverted from
landfills 8% 9% 10%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The amount of
$117,268 remains undesignated in the 2007 budget to mitigate impacts of landfills, such as road
access,cleanups,and transfer stations. A$1,000,000 fund balance also exists for the same needs
if required.
As indicated above, revenues have been held conservative. Due to the annexation of the Erie
landfill,the county will be losing the revenue from that site. Erie will pay approximately$13,000 for
Health Department inspections of the landfill in Erie, and for costs to offset the receiving of
household hazardous wastes from Erie residents.
BOARD ACTION:
365
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367
CAPITAL EXPENDITURES FUND SUMMARY
The Capital Expenditures Fund was established to budget for financial resources used for the
acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan
for 2007-2011 is presented in this section and relates to the specifics of the 2006 capital project
budgets.
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings. The 2007 program is funded at$6,375,000,with$5,875,000 from property tax,$400,000
from capital expansion fees,and$100,000 from interest. Anticipated projects include$5,201,500
to payoff the Certificates of Participation for the jail,$100,000 for special projects,$300,000 for the
Social Services Building parking lot,and$200,000 fora new grader shed in Rockport. No carry-over
beginning is anticipated,and$573,500 ending reserve fund balance is anticipated at the end of 2007.
Phase Ill of the jail will be completed in 2008. Based upon a study done by the Sheriff's Office,the
additional 350-bed facility will add operational costs of approximately$4,300,000 in 2008-2009.
This amount is programmed into the long-term operational budget projections. $4,300,000 is being
used in 2007-2008 for one-time expenses to pay for the jail expansion and to house prisoners in
outside facilities.
The special projects are primarily cosmetic enhancements to buildings that will not impact operating
costs, but will improve the appearance and functionality of the buildings involved.
368
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES
BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500
DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance
with C. R. S. 29-1-301(1.2) April 5, 1984. Formerly Public Works - County Buildings Fund
(Fund 33).
ACTUAL BUDGETED REQUESTED NEXT FY
RESOURCES LAST FY CURRENT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Capital 4,250,529 6,630,000 6,375,000 6,375,000
Gross County Cost $ 4,250,529 $ 6,630,000 $ 6,375,000 $ 6,375,000
Revenue 892,488 600,000 500,000 500,000
Fund Balance 1,093,583 1,580,000 0 0
Net County Cost $ 2,264,458 $ 4,450,000 $ 5,875,000 $ 5,875,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital
improvement projects for county buildings. The 2007 program is funded at $6,375,000, with
$5,875,000 from property tax,$400,000 from capital expansion fees,and$100,000 from interest.
Anticipated projects include $5,201,500 to pay off the Certificates of Participation for the jail,
$100,000 for special projects,$300,000 for the Social Services Building parking lot,and$200,000
for a new grader shed in Rockport. No carry-over beginning fund balance is anticipated, and
$573,500 ending reserve fund balance is anticipated at the end of 2007.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2007 funding level of
the Proposed Long Range Capital Plan for 2007 - 2011. The actual plan is on the pages
immediately following.
BOARD ACTION:
371
/A) fdt
Elk
COLORADO
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE-YEAR PLAN
2007 - 2011
Presented By: Donald D. Warden, Director
Finance and Administration
September, 2006
373
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
2007 - 2011
INTRODUCTION:
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Purchasing submit,at the
time of submission of the annual budget,a five-year capital improvements program
and budget. Such program shall include recommended projects, construction
schedule,estimate of cost,anticipated revenue sources, methods of financing,and
such other information as may be required."
This five-year plan projects capital improvements for 2007 - 2011.
The recommended program for capital construction is intended as a guideline to be adjusted by the
Board of County Commissioners on an annual basis. It represents flexible goals for organizing
solutions to county program needs, and it is intended to provide the Board of County
Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the
plan will reflect necessary adjustments and priorities,changes in programs,and readjustments of
other county fiscal requirements.
This report has four(4) sections:
1. Introduction
2. Financing Alternatives
3. 2007 - 2011 Five-year Plan
4. 2007 Budgetary Impact
The section on financing recommends a program for funding the next five years' capital
construction. This section lists the various sources of revenue currently available to the county,and
the alternatives available for financing the remainder of the capital projects program. The
2007-2011 five-year plan section provides a list of recommended projects and the time schedule
for the next five fiscal years. Additionally, it provides justification for the recommendation and
attempts to enumerate problems and recommended solutions for the capital improvements
program over the next five years. The project section describes each recommended project,and
provides information on the existing situation,the proposed solution,and the financing plan for each
project.
The last section of the report provides a recommended 2007 budget for the capital construction
program. It provides specific detail regarding each recommended project and the impact on the
2007 county budget.
374
FINANCING ALTERNATIVES
375
1
FINANCING
Overview:
There are a number of ways to finance capital improvement projects. Some of the most common
methods are:
1. Pay as you go:
Pay as you go is a method of financing capital projects with current revenues --
paying cash instead of borrowing against future revenues. Pay as you go has
several advantages. First, it saves interest cost. Second, pay as you go protects
borrowing capacity for unforeseen major outlays that are beyond any current year's
capacity. Third, when coupled with regular, steady completion of capital
improvements and good documentation and publicity, pay as you go fosters
favorable bond ratings when long term financing is undertaken. Finally, the
technique avoids the inconvenience and considerable cost associated with
marketing of bond issues, advisors, counsel, printing, etc.
However,there are practical and theoretical disadvantages to a pay as you go policy.
First, pay as you go puts a heavy burden on the project year. Second, it creates
awkward fluctuating expenditure cycles which do not occur with extended financing.
Third,a long life asset should be paid for by its users throughout its normal life rather
than all at once by those who may not have the use of it for the full term. Finally,
when inflation is driving up construction costs,it may be cheaper to borrow and pay
today's prices rather than wait and pay tomorrow's.
2. All borrowing policy:
An all borrowing policy or a substantial reliance on debt financing is another
approach. The annual available resources could be used entirely for debt service
with the size of the annual resources setting the limit on the amount that could be
borrowed.
3. Capital reserve:
A capital reserve plan is an approach where the annual resources available could be
accumulated in one or more capital reserve funds,the amounts invested,and when
any funds become adequate to pay for a proposed project, the fund could be
expended. This is a good approach when a county has a capital requirement which
can wait. Accumulation of the necessary capital funds over a period of time is a
feasible approach,assuming a relatively stable construction dollar. HB1111 passed
in 1982 specifically provides for a capital improvements trust fund for capital
reserves.
376
4. Partial pay as you go policy:
A partial pay as you go policy is a common approach. Some of the annual
resources would be used to finance capital improvements directly, and the
remainder would go for supporting a debt program. Even if a local government
pursues a borrowing policy, an initial down payment out of current revenues is a
possibility. A customary five to ten percent down is a limited pay as you go policy,
and assures that the voters authorizing the approval will make a cash contribution
so all of the burden will not be postponed.
5. Joint financing:
An ever increasing number of cities and counties are benefitting from joint
development of a project. The construction of a city/county office building and
recreational areas are examples. This avenue of funding and planning capital
projects normally is advantageous to both jurisdictions.
6. Lease/Purchase:
Local governments can utilize lease/purchase methods for needed public works
projects by having it constructed by a private company or authority. The facility is
then leased by the jurisdiction on an annual or a monthly rental. At the end of the
lease period, the title to the facility can be conveyed to the jurisdiction without any
future payments. The rental over the years will have paid the total original cost plus
interest. This method has been used successfully in a number ofjurisdictions. The
utilization of a building authority would fall under this category of financing.
Numerous considerations are involved in the selection of the foregoing approaches, or some
combination thereof:
1. Political realities may preclude utilization of one or more of the above alternatives.
For example, the passage of general obligation bonds as a debt financing
mechanism has not met recent success at the polling places in most jurisdictions.
2. The pay as you go concept has three distinct advantages.
A. It provides great flexibility to the county for future periods of economic
recession or depression but does not accumulate large fixed-charge costs.
B. It avoids the payment of interest charges.
C. It imposes upon public officials the full political responsibility for levy of the
taxes necessary to pay the local share of such projects.
3. The debt financing approach has the advantage of spreading the cost over a
generation of current users of public facilities, thereby imposing upon each a
significant portion of the cost of each project.
4. In an inflationary period,one must take into account the extent to which prepayment
for capital outlay is warranted,when the opportunity for repayment of the principal
and interest in dollars that are less expensive can be arranged.
377
5. During periods of rapid rise in costs,the time delay necessary to accumulate down
payments or full pay as you go resources invites higher costs which may wipe out
most, if not all, of the advantages of non-payment of interest.
In the five-year capital projects plan, a combination of funding methods will be recommended to
finance capital construction in an attempt to balance the economy of a payment in full program with
the fairness of sharing the burden among present and future taxpayers.
This recommended financial program reflects consideration of many factors, including the
availability of cash,anticipated interest rates at the time of construction,and projected inflationary
cost increases that would result from project delays.
378
DEBT FINANCING
Before discussing specific types of borrowing, it is appropriate to review some of the basic
constitutional statutory provisions which generally are applicable to debt financing.
Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political
subdivision of the state,unless the question of incurring such debt has been approved bya majority
of the qualified electorate voting. Any obligation paid,or contracted to be paid,out of a fund that is
a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136
Colorado 168, 315 p 2d 204 -- 1957).
In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a
legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The
ordinance must:
1. Set forth the purpose for which the bond proceeds will be applied, and
2. Provide for the levy of the tax which, together with such other revenues as may be
pledged, will be sufficient to pay the principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish statutory limitations on the
incurrence of debt. The total amount of debt which a county may incur may not exceed 3 percent
of the assessed value in the county, which is slightly over$108 million dollars in Weld County.
Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of
multi-year debt. It states that an election is required: "Except for the refinancing of district bonded
debt at a lower interest rate or adding new employees to existing district pension plans,creation of
any multiple-fiscal year director indirect district debt or other financial obligation whatsoever without
adequate present cash reserves pledged irrevocable and held for payments in all future fiscal
years."
In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies:
"The incurring of indebtedness by the county and the issuance of evidences of such
indebtedness shall be authorized, made and executed in accordance with the laws
of the state, including the borrowing of money to fund county projects,the pledging
of project revenues and repayment thereof,and the issuance of revenue warrants,
or revenue bonds, or other forms of evidence of such obligations."
Before discussing specific types of bonds, it is appropriate to review some of the general
characteristics of bonds. Bonds mature serially,that is,a portion of the principal is retired over the
entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which
is an important feature to prospective purchasers. The term or the length of time to maturity of
municipal bonds can vary considerably. Generally,the last maturing bond comes due ten to thirty
years from the date of issue. Normally,the longer the maturity of the bonds, the higher the yields
or return on investment demanded by the market price. Thus, a bond issue that runs thirty years
will pay a higher net effective interest rate than a bond issue that runs twenty years.
379
General Obligation Bonds:
General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the
county. The county is obligated to levy sufficient taxes each year to pay the principal and interest
of the bond issue. Consequently,general obligation bonds are a debt subject to the constitutional
and statutory provisions discussed earlier. Because the issue of general obligation bond pledges
its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and
interest of the bond,it is generally agreed to be a more secure investment than other types of bonds.
Thus, the major advantage of general obligation financing is the low rate of interest as compared
to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-
year term; however, general obligation bond issues usually have terms of twenty years or less.
General obligation bonds, in addition to being secured by full faith and credit of the issuer, may
provide additional security by pledging certain available revenues.
The major disadvantage of general obligation bonds is the fact that it does require voter approval
prior to issuance. Voter resistance to increased taxes may prevent a successful bond election.
Revenue Bonds:
Revenue bonds are nota debt in the constitutional sense. They are secured by the revenue derived
from the project to be constructed, not by pledge of the full faith, credit, and taxing authority of the
county. Projects typicallyfinanced by revenue bonds include airports,stadiums,and park facilities.
Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and
operations.
Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,there
should be a relationship between the type of revenue pledged for payment of the bonds and the
project to be financed. Although revenue bonds need not comply with the constitutional statutory
provisions generally applicable to a debt,there are several statutory provisions which may affect the
issuance of certain types of revenue bonds and the statutes should be consulted for specific
provisions regarding the issue of revenue bonds if this method is considered.
Revenue bonds are considered to be less secure than general obligation bonds because of the
inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is
normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty
years, frequently as long as thirty years.
The concept of issuing revenue bonds is based on the theory that certain projects which benefit only
certain individuals should be self-supporting and should be paid for by the user of that project rather
than the populace as a whole. Thus,airport revenue bonds are paid for by air travelers and airlines
and parking revenue bonds are paid for by users, etc.
In order for a county to issue a revenue bond, the system which generates the revenues to repay
the principal and interest of the bond must:
1. Have a good operating history documented by audited figures.
2. Reflect good debt service coverage through use of a feasibility study
completed by a recognized expert in the field.
380
In analyzing a revenue bond issue for underwriting, an investment banker will look not only at
operating statistics and coverages, but also at more basic elements, such as the necessity of the
service,control over competition,and delinquency procedures. Revenue bonds are becoming more
popular because they do not require voter approval and do not apply in statutory debt limits.
Leases:
A less traditional method of financing county facilities is a lease arrangement. A lease is executed
with the county,which gives the county the option to purchase the equipment or facility during the
term of the lease. All or part of the lease payments may be applied to the purchase prices.
A bona fide lease option agreement is not a debt; however, an installment purchase program is a
debt. A bona fide lease/option agreement is characterized by two factors:
1. Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2. No obligation on the part of the local government to purchase the property if
the lease is terminated.
Also,some court cases indicate the annual rental must be paid from non-property tax revenues to
avoid the lease being considered a general obligation. Upon exercise of the option, the local
government obtains full legal title to the property. Leases of this nature are distinctively different
from more conventional means of financing. Of primary importance is the security which underlies
the lease period. It is not a promise to levy taxes ora pledge of revenues from the system. Rather,
it is usually a promise to pay only one year at a time,with an implied intention to continue payment
until ownership is transferred. As ultimate security, the holder of the lease may look to the asset
which is being leased in the event of a default.
There is little statutory or judicial guidance in the area of leases of this type, and the obligation to
continue lease payments until title transfers is a moral, rather than a legal obligation. As a
consequence, the underwriting or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally are short, usually from seven to ten years.
Because the security underlying the lease is not good compared with conventional financing,
interest rates on leases are higher.
Building Authority:
A building authority is a non-profit corporation which generally is formed at the request of the
governing body of the county or local jurisdiction,which also appoints the Board of Directors of the
corporation. Weld County created such an authority in 1987 named the Weld County Finance
Corporation. The directors are the Director of Finance and Administration, County Attorney, and
Director of General Services, each appointed for ten year terms.
381
The building authority issues its own bonds to finance a facility. To achieve the same lower interest
rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the
Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income
Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a
political subdivision, which is determined based upon the following factors as detailed in IRS
Revenue Ruling 63-20.
1. The authority engages in activities which are essentially public in nature.
2. The corporation is not organized for profit.
3. The corporate income does not inure to the benefit of any private person.
4. The political subdivision has a beneficial interest in the corporation, while the
indebtedness is outstanding, and it obtains full legal title to the property on the
retirement of the debt.
5. The corporation has been approved by the political subdivision which has approved
the specific obligation of the corporation.
Like municipal bonds, bonds issued by a corporation usually are subject to registration and other
requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving
a favorable ruling from the IRS, a "no action" letter should be secured from the Security and
Exchange Commission, exempting the authority's bonds from these requirements. The authority
then issues bonds pledging the annual rental payments as security. After issuance of bonds and
construction of the facilities, the authority leases the facilities to the county. Again, this must be a
bona fide lease and possess all the elements discussed under Lease/Purchase.
The bonds of a building authority are similar to municipal leases in the manner in which they are
viewed by investors. As with a simple municipal lease,building authority bonds are less secure than
general obligation or revenue bonds. As a result, bonds issued through a building authority bear
higher interest than more secure issues.
Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical
matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing
assignment of proportionate undivided interests in rights to receive certain revenues in the form of
a lease or rental amount for the purpose of providing funding for capital improvements. The lease
and COP do not constitute a general obligation or other indebtedness of the county within the
meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a
year-to-year obligation.
The use of Certificates of Participation(COP)has been the only debt vehicle Weld County has ever
used in the implementation of its debt policy options.
382
BUILDING AUTHORITY FINANCE
The Philosophy:
Tax-exempt financing is available through a building authority with the issuance of bonds when the
facilities financed are for public purposes and the benefit is to the sponsoring public entity.
The Building Authority:
A building authority is a Colorado non-profit corporation created by the county itself. The county
adopts a resolution calling for the creation of the Building Authority and directing counsel to draw
articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is
formed. The board may consist of County Commissioners or administrative personnel or
individuals not associated with any public entity. The Weld County Finance Corporation,created
in 1987,consists of the Director of Finance/Administration,County Attorney,and Director of General
Services as directors.
Tax-Exemption of Interest:
Once the non-profit corporation is created, the tax-exempt nature of interest paid on the
corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue
Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a)1 and
Revenue Ruling 63-20, and on the tax-exempt status of interest paid.
Such an application involves considerable work and a detailed analysis of the situation which is
presented to the Internal Revenue Service. The application includes information as to public
purpose, the county, the agency using the facilities, the proposed lease terms, terms of title
reversion to the county and the proposed method of financing.
Corporate Bonds and the S.E.C.:
As corporate bonds are subject to registration requirements of the Securities and Exchange
Commission,a"no action"letter must be obtained from the S.E.C. In essence,the S.E.C.says that
no action will be taken if the bonds of the building authority/non-profit corporation are not registered.
The Purchase Contract:
Once the building authority is created with powers to act, it may enter into a contract to purchase
the facility. The contract should be subject to:
1. A favorable revenue ruling from the Internal Revenue Service.
2. Receipt of an S.E.C. "no action" letter.
3. Finalization of financing.
383
The Bond Issue:
When all legal and tax questions are answered the building authority may issue bonds for the
purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the
bonds to the ultimate investor.
The bonds that are issued will be an obligation of the building authority only and not a debt obligation
of the county.
The County Lease:
Upon the issuance of the bonds and the purchase of the building bythe building authority,the county
can lease the building from the authority. The lease would be from year-to-year with automatic
renewal unless otherwise terminated. A county lease for any period in excess of one year
constitutes a debt and must be approved by voters.
The Bond Security:
The security of the bond holders may be only in a pledge of lease revenues by the authority. The
bond holders may also have a first mortgage lien on the building. The combination of the two results
in a more secure bond and a correspondingly lower rate of interest.
Partial Seller Financing:
Depending on factors such as the seller's motivation, whether there is an existing loan on the
building,and negotiations,a bond issue can be for only the amount necessary fora down payment.
The sellers can carry back the balance,receiving installment sale tax benefits on the capital gains.
A revenue ruling would be required, however, interest paid on a promissory note to the seller may
also be tax exempt. The total cost to the county and the building authority then may be substantially
lower on this basis.
384
COMPLETED CAPITAL PROJECTS
2001 - 2005
Actual Actual Actual Actual Actual
Requirements Total 2001 2002 2003 2004 2005
Centennial Complex $3,825,127 $ 61,798 $ 35,528 $ 260,851 $2,457,424 $1,009,526
Courthouse 315,201 2,023 48,735 264,443
Courthouse Annex 10,991 10,991
West Annex 784,174 604,391 179,783
Downtown Parking /
Future Expansion 1,805,731 1,015,519 748,333 41,879
Planning Building 495,727 495,727
Grader Sheds 580,013 266,713 161,374 151,926
Human Services 34,455 34,455
Head Start 500,432 28,640 210,792
Health Department 17,576 17,576
Island Grove 221,754 5,706 136,704 34,717 44,627
Jail 9,673,895 33,157 4,052,834 5,053,255 265,562 269,087
Sheriff's Admin Bldg 2,955,663 53,330 2,870,111 32,222
No. County Complex 2,165,119 77,558 178,554 1,909,007
Public Works 101,959 101,950
Weed Control 164,045 164,045
Southwest Complex 4,513,699 4,129,100 360,682 23,917
Southeast Complex 1,577,808 206,432 1,371,376
Training Center 25,032 2,896 11,068 11,068
North Admin Bldg 929,713 929,713
Miscellaneous 692,516 14,975 28,624 148,844 500,990
$31,390,630 $5,716,323 $8,717,908 $5,875,889 $6,582,520 $4,497,990
385
I
FIVE YEAR
CAPITAL PROJECTS PROGRAMS
2007 - 2011
Requirements Total 2007 2008 2009 2010 2011
Capital Reserve $13,073,500 $ 573,500 $ 2,675,000 $ 5,765,000 $ 885,000 $ 3,175,000
Jail Expansion 0
SW Administration 3,000,000 3,000,000
COP Payoff 5,201,500 5,201,500
Courts 0
Social Services 2,500,000 2,500,000
Administration Bldg 5,000,000 5,000,000
Miscellaneous
Projects 500,000 100,000 100,000 100,000 100,000 100,000
SS Parking 300,000 300,000
Grader Shed 200,000 200,000
PW Projects 750,000 250,000 250,000 250,000
$30,525,000 $ 6,375,000 $ 6,025,000 $ 6,115,000 $ 6,235,000 $ 5,775,000
386
_ l
RESOURCE CAPACITY
*****************
FUNDING SOURCES
*****************
CASH FLOW ANALYSIS
387
CAPITAL EXPENDITURES FUND
RESOURCE CAPACITY
2007 - 2011
PROPERTY GRANTS INTEREST FEES TOTAL
TAX
2007 $ 5,875,000 $ 0 $ 100,000 $ 400,000 $ 6,375,000
2008 4,775,000 500,000 150,000 600,000 6,025,000
2009 4,775,000 500,000 240,000 600,000 6,115,000
2010 4,775,000 500,000 360,000 600,000 6,235,000
2011 4,775,000 _ 0 400,000 600,000 5,775,000
388
CASH FLOW ANALYSIS
CASH
REVENUES EXPENDITURES RESOURCES
BEGINNING ENDING
FUND CAPITAL OTHER/ FUND
BALANCE FUND INTEREST CONSTRUCTION BALANCE
2007 $ 0 $ 5,875,000 $ 500,000 $ 5,801,500 $ 573,500
2008 573,500 4,775,000 1,250,000 3,350,000 $ 3,248,500
2009 3,248,500 4,775,000 1,340,000 350,000 $ 9,013,500
2010 9,013,500 4,775,000 1,460,000 5,350,000 $ 9,898,500
2011 9,898,500 4,775,000 1,000,000 2,600,000 $ 13,073,500
389
CORRECTIONAL FACILITY
Existing Situation:
The Centennial Complex Jail was constructed in 1978, and was remodeled three times to
increase the capacity to 294 beds. In 1997, Phase I of the North Jail Complex was constructed
with 160 beds,and all the core service facilities. The North Jail Complex is currently designed for
a build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be
in increments of approximately 160-226 beds. Jail population continues to grow in Weld County.
Phase II has been completed and opened in January,2004. Phase II added 226 beds based upon
the design. Construction of Phase II allowed for the closure of the Centennial Jail and conversion
of the space to accommodate Court needs. Phase III will be an additional 374 beds, and is
anticipated to be constructed in 2006 - 2007.
Proposed Solution:
It is proposed that additional phases of the North Jail Complex be constructed in increments of 160
-226 beds asneeded. The total project of approximately 211,355 square feet will be constructed
in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core
service facilities, such as kitchen, administrative offices, medical detention, booking area, and
lobby to accommodate 640 inmates. Phase II has 226 beds and is both maximum and medium
security to accommodate the projected inmate classifications. Phase II was constructed in the
2002-2003 time frame and became fully operational as of 2004. Phase III will have 374 beds and
will be constructed in the 2006 - 2007 time frame.
Financing:
It is recommended that the county budget$13,073,500 in the 2007-2011 capital plan budget for
funding of Phase III for350 additional beds. In addition,$3,000,000 for operation of the additional
jail must be programmed into the operational budget plan for 2012. The$573,500 will be in the
Capital budget in 2007 for the jail construction.
390
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391
WELD COUNTY BUSINESS PARK
Existing Situation:
In 1987 Weld County acquired 160 acres located in the southwest corner of"O"Street and North
11th Avenue in Greeley. Funds for the property came from the sale of the Health Building.
Proposed Solution:
The property is large enough to allow for future consolidation of county facilities in one area. The
utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the
aid of a$630,000 EDA Grant. The first facilities,completed in 1989,included a 15,000 square foot
building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been
developed for building and storage sites and approximately 60 acres can be mined for gravel and
reclaimed in an attractive way. The new correctional facility is located on this site, as well as
Human Services, Health Department, Household Hazardous Waste Building, Training Center,
Motor Pool, Public Works,and two administrative buildings. A portion of the property was made
available for commercial development and offered at no cost or low cost to private parties for
economic development incentives. A PUD was approved for land use purposes in 1989.
Financing:
Development, using future years'funds, is programmed into the long-range plan under specific
projects,which include a correction facility($13,073,500)and Administrative Facility($5,000,000).
392
GRADER SHEDS / STORAGE BUILDING
Existing Situation:
The county currently has 18 grader sheds throughout Weld County, to accommodate road
maintenance functions in all sectors of the county. The grader sheds are in various conditions,
ranging from good to needing replacement. Seventeen have recently been replaced -- Nunn
(1981),Gwonda(1982),Vim(1983), New Raymer(1984),Mead(1985),Rockport(1986),Kiowa
(1987), Severance(1987), Gilcrest(1989), Ault(1989), Briggsdale(1991), Keenesburg (1994)
Stoneham (1994), Dacono (1995), Fort Lupton (2000), Gill (2001), Galeton (2003), and New
Raymer(2004). Rockport is the only remaining shed to be replaced. In addition,four ice control
storage buildings were constructed in 2001- 2003. An additional storage facility at the Public
Works Headquarters was built in 2003.
Proposed Solution:
An analysis of existing grader sheds determined which are required for the operational functions
of the road maintenance operation in Weld County. In the process some have been sold,others
consolidated, and some identified for replacement. In cases where existing grader sheds will
accommodate the maintenance function, it is suggested that attention be given to those sheds
that need maintenance or major improvements. Where necessary,replacement sheds have been
identified. Additional storage buildings are needed, as well as office space.
Financing:
The county,since 1982,has totally reconstructed and upgraded all grader and road maintenance
facilities. The county should continue a sound maintenance and replacement program, so the
buildings do not fall into the disrepair condition they were in prior to 1982. The funding mechanism
should be a pay-as-you-go function out of the Capital Fund. In 2007 a new grader shed in
Rockport will be built($200,000). Funds in the amount of$750,000 per year in 2008-2010 are
included for other Public Works facilities.
393
COURTHOUSE/COURTHOUSE ANNEXES
Existing Situation:
The Courthouse and Courthouse Annexes provide for the space needs of the 19th Judicial District.
Under state law the county is obligated to provide and maintain the facilities for court related
activities. The Courthouse was built in 1917 and is maintained on the Federal Register of
Historical Buildings. After many remodels and upgrades it still functions as the main court facility
for Weld County. In the mid-1980's two buildings across the street from the Courthouse were
acquired and remodeled to house the Probation Department. In 2001, the West Courthouse
Annex Building was acquired to house the District Attorney Juvenile Division. As the population
grows and court related activities grow the space requirements continue to expand.
Proposed Solution:
With the growing needs of the courts it will require that the county convert the Centennial Center,
including the jail,to courtrooms and court-related offices. With the construction of Phase II of the
North Jail, the Centennial Jail was closed and remodeled into court-related space in 2004. All
Sheriff's office administrative functions,along with Communications and Records,were moved
to the new Public SafetyAdministrative Building next to the North Jail in 2003. Overtime the entire
Centennial Complex will become court-related space, as well as the two annex buildings to the
west and east of the Courthouse. In 2004, three additional district courtrooms were created, a
juvenile courtroom,and one additional county courtroom,and in 2007 two additional court rooms
were built. These courtrooms will supplement the current vacant district courtroom and the
visiting judge courtroom to accommodate anticipated additional judges through 2011. The first
floor of the Centennial Jail has been converted into courtrooms. The second and third floors of
the jail have been remodeled for additional court and office facilities. The third floor of the jail was
remodeled in 2004 for the work release program. First floor Centennial offices were converted
into office space for the Clerk to the Court. The space in the Courthouse occupied by the Clerk
to the Court was converted into a district courtroom. Space occupied by the Weld County
Commissioners and administrative functions will be converted to court-related space and District
Attorney space after these functions move to a new administrative building sometime after 2011.
Financing:
The county can accommodate court related activities in the space of the Courthouse and
Centennial Complex for several years. In addition, the block to the southeast of the Centennial
Complex has been acquired by the county and converted into a parking lot. In the future when the
need arises, that block can serve as a site for court building expansion and a parking garage
structure to accommodate court space needs. Also, in the next decade it may be necessary to
have court facilities in the southern part of Weld County where the population is growing at a rapid
rate. The funding mechanism for all court facility needs should be a pay-as-you-go function out
of the Capital Fund.
394
PUBLIC SAFETY
ADMINISTRATION BUILDING
Existing Situation:
Growing needs of the courts require that the county convert the Centennial Center, including the
jail,to courtrooms and court-related offices. With the construction of Phase II of the North Jail,the
Centennial Jail will be closed and remodeled into court-related space. In addition, all Sheriffs
office administrative functions, along with the Communications and Records, was relocated in
2004 to accommodate the courts.
Proposed Solution:
Since the entire jail operation will be moved to the North Jail there are logistical advantages to
relocate all Sheriff office functions near the jail site. To accommodate the space needs of the
Sheriff's Office it is proposed to construct a 22,000 square foot office building near the North Jail
site. The building would house the Sheriff's office functions, Communications,and Records. In
addition the County Coroner's office could be located in the same building. This would allow the
consolidation of all criminal justice functions at one site with the exception of patrol substations.
Financing:
The new Public Safety Administration Building was constructed in 2002. Funds in the amount of
$2,500,000 were budgeted in 2002 for the construction of a 22,000 square foot office building.
395
DOWNTOWN GREELEY
PARKING AND LAND
Existing Situation:
The Courthouse and Centennial Center are located in the center of downtown Greeley. The future
plans are for these facilities to be the judicial center for the 19th Judicial District that serves Weld
County. Parking has been a long time problem in the area for citizens using the facilities. In
addition,as Weld County looks to the future there will be a need to have land to locate future court
facilities. The court administration is insistent upon having a centralized location, since other
jurisdictions have had logistical problems attempting to split court facilities into more than one
location. As a result, there is a need to acquire land adjacent to the current location to
accommodate future court facilities.
Proposed Solution:
In July, 2003, the county purchased a portion of an adjacent block of property to the Centennial
Complex and Courthouse to allow for surface parking in the immediate future, and to provide
future building sites for future court facilities. Opportunity existed to purchase approximately
100,000 square feet adjacent to the current facilities in 2003. The parking was developed in 2004,
and needed facilities can be constructed on this site in the future.
Financing:
In 2003,fund balance from the General Fund in the amount of$1,500,000 was transferred to the
Capital Expenditure Fund to acquire the site and put money aside for the parking improvements
in 2004. Approximately 250 parking spots have been developed to serve the area. As portions
of the site are needed for court building sites, a parking structure can be built to accommodate
added parking needs or land to the east or south of the site can be acquired for surface parking.
396
ADMINISTRATIVE OFFICE BUILDING
Existing Situation:
The long term plan with the development of the Weld County Business Park was for the eventual
move of all administrative functions of the county to the business park. All of the functions were
housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and
Recorder,and Planning were relocated to the business park. With the future space demands of
the courts it is anticipated that the remaining county administrative functions at the Centennial
Complex will need to be relocated to the Weld County Business Park within the next 10 years.
This will leave the Centennial Complex as a justice and law enforcement center exclusively.
Proposed Solution:
In order to accommodate the court's space needs and the county's administrative functions it will
be necessary to construct a new administrative facility at the Weld County Business Park in the
next 10 years. To accommodate the space needs of the existing administrative functions and plan
for future growth it is anticipated that a building comparable to the new Health Building will be
required.
Financing:
It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds
in a reserve for the future construction of a new administrative building. Estimated costs for the
facility will be$5,000,000. In the ten-year Capital Improvement Plan$5,000,000 is reserved for
2010.
397
SOCIAL SERVICES
BUILDING ANNEX
Existing Situation:
The Social Services Building was acquired in the 1970's and in the mid 1990's an annex was
added. In 2005,additional land was purchased,adjacent to and south of the two existing buildings.
The additional land will accommodate another 20,000 square foot building and parking.
Proposed Solution:
It is proposed that a new 20,000 square foot building be constructed in Greeley on the Social
Services site in 2011. The building will accommodate the current services, plus allow room for
future expansion of services in the area.
Financing:
The building will be constructed in 2011. Funds in the amount of$2,500,000 are budgeted in the
2011 budget for the 20,000 square foot building. Additional parking will be constructed in 2007 in
the amount of$300,000.
398
SOUTHWEST
COUNTY SERVICE CENTER
Existing Situation:
The Southwest County Service Center was developed in 2000 - 2001. With the growth in the
area,additional facilities will be required to house all the Countyfunctions required to service the
area.
Proposed Solution:
It is proposed that an additional 20,000 square foot building be constructed on the Southwest Weld
County Service Center site in 2008. The building will accommodate the current services, plus
allow room for future expansion of services in the area.
Financing:
The building will be constructed in 2008. Funds in the amount of$3,000,000 are budgeted in the
2008 budget for the 20,000 square foot building.
399
SOUTHEAST
COUNTY SERVICE CENTER
Existing Situation:
The Southeast County Service Center was acquired as a used building in the early 1980's from
the City of Fort Lupton. With the growth in the area,the building is no longer large enough for the
functions located in the building, and the building is in need of remodeling.
Proposed Solution:
It was proposed that a new 15,000 square foot building be constructed in east Fort Lupton on a
five-acre site in 2006. The building will accommodate the current services, plus allow room for
future expansion of services in the area. The location of the building in east Fort Lupton will better
accommodate not only Fort Lupton residents, but also residents from the Hudson and Lochbuie
areas.
Financing:
The building was constructed in 2006.
400
MISCELLANEOUS PROJECTS
Existing Situation:
Each year there are several small projects to update or renovate county facilities,provide for new
county programs,and remodel to accommodate changing programs or meet new legal standards.
An approach which provides miscellaneous funds of this nature can prevent postponing
necessary remodeling of facilities and,thus,avoid added cost or delay of potential savings to the
county and taxpayers. In addition,such an approach can also make better utilization of existing
facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should
be included in this category.
Proposed Solution:
It is recommended that an amount of$100,000 per year be set aside for such projects in the Long
Range Capital Projects Plan.
Financing:
It is recommended the county budget $100,000 in each future year.
401
ACCUMULATIVE CAPITAL
OUTLAY/CONTINGENCY
Existing Situation:
If Weld County is to embark upon a number of ventures in capital projects over the next five years,
it is suggested the county proceed very cautiously and very conservatively in the area of financing.
To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to
accommodate unanticipated cost increases or emergency situations which cannot be foreseen
at this time. If the contingency amount is accumulated over the next five years, it can be used as
a reserve for the capital projects program in future years, or it can be used as a funding
mechanism in years beyond 2011. The primary reserve would be fora future correctional facility
or other facilities at the North County Complex and South County administrative office sites.
Proposed Solution:
Budget any carry-over amount each year on a contingency basis that ultimately could be used to
meet any contingency or emergency situation, or could be used as an accumulation of capital
outlay funds for funding of projects beyond 2011.
Financing:
It is recommended that the county budget fund balance carry-overs in the capital fund each year
as a contingency.
402
MISCELLANEOUS FUNDS
403
I
AIRPORT
Existing Situation:
The Weld County Board of County Commissioners, with approval of the Airport Master Plan,
committed to participate in certain enhancements at the Airport facility, especially those
enhancements that will ensure the safety of airport operations. If the Board decides to continue
to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of
Greeley,funds should be provided for in the Long Range Capital Projects Plan to accommodate
the FAA ADAP program during the next five years. Funds can also be made available to maintain
FAA constructed facilities.
Proposed Solution:
In the Long Range Capital Projects Plan for 2007, funds are included to accommodate capital
improvements at the Greeley/Weld County Airport. If funding is provided,it should be for projects
that emphasize safety features and other essential enhancements to the current operation.
Financing:
Funding, in the amount of$17,474, is required in the Airport's 2007 Capital Improvement Plan.
404
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CONSERVATION TRUST FUND
Existing Situation:
With the passage of SB119(The Colorado Lottery), 40 percent of the proceeds of the lottery are
earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery
is anticipated to be$385,000 per year. The funds must be used for"the acquisition,development
and maintenance of new conservation sites or for capital improvements or maintenance for
recreational purposes on any public site". (Section 29-21-101, C. R. S.) With the passage of
Amendment 8(GO COLORADO)these funds should stabilize at$385,000 per year, plus lottery
sales growth. See Conservation Trust Fund for detailed discussion.
Proposed Solution:
The Board has the option to use the funds in the following ways:
1. Maintain and improve Island Grove Park.
2. Maintain and improve the Missile Site park.
3. Acquire and maintain open space.
4. Develop and maintain trails.
5. Other project requests from throughout the county.
Financing:
In addition to Conservation Trust Funds, it is recommended that the county finance parks and
recreation projects at a level of$125,000 in the General Fund from property taxes. Funds from
2007 forward are uncommitted.
406
ISLAND GROVE
Existing Situation:
Weld County and the City of Greeley currently have certain joint ventures and commitments to
develop the Island Grove Park facility. Some discussion has been held regarding the creation of
an Island Grove Park Authority for development and management of the facility.
Proposed Solution:
If the Board of County Commissioners decides to continue participation in the development of the
Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used
to the maximum amount prior to use of county general tax funds.
Financing:
It is recommended that the county finance any Island Grove enhancements with Conservation
Trust Funds resulting from the lottery to the maximum amount possible prior to use of general
county tax funds. Beginning in 2003, $100,000 per year in General Fund dollars has been
committed to the maintenance of an indoor arena facility. Also, in 2000 the County contributed
$1,500,000 towards the construction of the indoor arena facility, known as the Island Grove
Community Building. The facility was constructed and will be maintained jointly by the City of
Greeley,Farm Show,and Weld County. $250,000 was included in the 2004 General Fund budget
to add air conditioning to the Island Grove Community Building. The county paid $1,500,000 in
2006 for the Island Grove Park Master Plan that covers improvements to the park for the next
10 - 20 year period.
407
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lURe.
PROPRIETARY FUNDS SUMMARY
Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service Funds
are established to account for goods and services provided to other departments of the county on
a cost-reimbursement basis. Enterprise Funds account for departments providing services
primarily to third party payers.
PARAMEDIC SERVICE ENTERPRISE FUND: The Paramedic Service is funded totally from
2007 projected fees of$7,642,187 with no county subsidy. Total expenditures include$3,957,892
for salaries, $2,524,000 for bad debt allowance,$145,500 for depreciation,and the remainder for
services and supplies. The budget for new equipment is $275,000.
MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated
by equipment and vehicles rented to other county departments. The gross operating budget
amounts to$6,363,475 in 2007,with$2,289,000 budgeted for new capital equipment. The budget
reflects the continuation of the contract fleet management approach adopted by the Board in August
1984. Depreciation is $2,256,000 for new equipment purchases, plus sale of surplus items of
$323,800.
HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's
self-insurance program which includes health,dental,and vision coverage. Details of the program
and coverage are found under the specifics of the fund summary. In 2007,the county will continue
with only dental and vision being self-insured. Health coverage will be provided by a private
company on a partially self-insured basis.
INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The
program is a combination of insured risks and protected self-insurance risks. Gross budget costs
are$1,580,000 in 2007,with a property tax levy of$1,250,000. Details of the program are provided
under the specifics of the fund summary.
PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$1,206,579
in Weld County. Funding is at current level and reflects capital upgrades of$250,000.
WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County
Finance Corporation,which accounts for the lease purchases of county buildings. The only active
lease is for the North Jail Correctional Facility.
409
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PARAMEDIC SERVICE ENTERPRISE FUND
BUDGET UNIT TITLE AND NUMBER: Paramedic Service -- 5000-23100
DEPARTMENT DESCRIPTION: The Weld County Paramedic Service responds to both routine
and emergency calls for the county. It is an advanced life support(paramedic)provider. Personnel
and vehicles are stationed in Greeley, Evans, and Fort Lupton.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 3,154,140 $ 3,288,900 $ 3,856,782 $ 3,856,782
Supplies 234,819 250,000 179,690 179,690
Purchased Services 674,134 454,748 529,855 529,855
Fixed Charges 2,383,346 2,137,000 2,800,860 2,800,860
Capital 108,233 164,000 275,000 275,000
Gross County Cost $ 6,554,672 $ 6,294,648 $ 7,642,187 $ 7,642,187
Revenue 7,824,388 6,294,648 7,642,187 7,642,187
Net County Cost $ -1,269,716 $ 0 $ 0 $ 0
Budget Positions 41 44 50 50
SUMMARY OF CHANGES: The budget includes an increase of full-time personnel by 6 FTE,for
a total of 50 FTE. Two EMT Basics and two Paramedics will be added in 2007, in addition to the
two EMT Basics added mid-year 2006 for psychiatric transports. Weld County Paramedic Services
continues to experience a growth rate of 8%in total call volume year-to-date. Paramedic Services
has identified the need for additional coverage to maintain response time standards. This additional
twelve hours of daily coverage will be added during the peak activity times.
The budget includes re-chassis of two Braun ambulances($140,000)and the addition of one Braun
ambulance($125,000). The addition to the department fleet is to accommodate the growth in the
demand for emergency coverage and routine transfer demand to and from facilities. Miles driven
are rapidly approaching 400,000 miles per year. The addition of one (1) each of the leased
equipment(cardiac monitor, ambulance cot, and stair chair)to the respective lease contracts is
required to fully stock the additional ambulance
412
PARAMEDIC SERVICE
(CONTINUED)
5000-23100
SUMMARY OF CHANGES (CONTINUED):
The electronic interface from the Field Data Collection Program, (HealthWare)to the Accounts
Receivable System(RescueNet),is a project being carried forward from 2006 for completion. The
purchase of one additional 800 MHz mobile radio from Motorola for the additional ambulance is
requested. The purchase of one ML 900 mobile computer for the additional ambulance is requested
at the total cost of$16,664.There is a potential need for server replacement for the three operating
systems the department utilizes with ACS. This issue will be evaluated by ACS and be added to
governance request for 2007, if necessary.
Funding of $16,000 is budgeted to support the contracting of two employees, (if needed) per
calendar year to attend Paramedic Training Centers and/or Programs in Denver Colorado. There
continues to be a shortage of qualified applicants to fill personnel openings that occur throughout
the year. Internal candidates have proven to be the best long term solution. This creates one open
position that will continue to be covered by part-time staff when applicants are attending training.
A 10%fee increase is recommended. The 10% increase is consistent with the inflationary trend
of medical costs in the area and other service providers in the area.
OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy)basis; 2)
To maintain maximum possible collection ratios; and 3) To develop stable revenue sources.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Total Calls For Service 11,689 12,298 13,282
# Patients Evaluated/Treat/Air Transport 932 800 900
#Transported Patients 8,375 8,210 8,866
Total Transport Mileage 62,787 66,754 72,094
# Dry Runs: No Patient/ Cancelled 3,314 2,586/516 2,792/557
Efficiency Measures
FTE's per 10,000/capita 2.014 2.000 2.120
Per capita cost (county support) -$1.62 $0.00 $0.00
Receipts/Charges Ratio w/contractual 35% 30% 30%
Receipts/Charges Ratio w/o contractual 61% 64% 65%
Effectiveness Measures (desired results)
Fractile Emergency Response Times (<9
minutes 90/o of calls) - Weld County 73% 73% 80%
Fractile Routine Response Times (<15
minutes 90% of calls) - Weld County 90% 90% 90%
413
PARAMEDIC SERVICE
(CONTINUED)
5000-23100
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Service and supply
line item changes seem reasonable. The additional staff and vehicle are necessary to keep up with
the call volume being experienced. The added call volume and a proposed 10% rate increase
should generate the revenue necessary to pay for the added costs.
BOARD ACTION:
414
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416
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - MOTOR POOL
BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration - - 6000-96300
DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for
fleet maintenance is included in this budget unit.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT NEXT FY NEXT FY
FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 1,683,536 1,440,000 2,051,000 2,051,000
Purchased Services 2,117,270 1,941,000 1,981,500 1,981,500
Fixed Charges 2,510,665 2,335,709 2,330,975 2,330,975
Capital 0 0 0 0
Gross County Cost $ 6,311,471 $ 5,716,709 $ 6,363,475 $ 6,363,475
Revenue 6,371,700 6,086,709 6,687,275 6,687,275
Net County Cost $ -60,229 $ -370,000 $ -323,800 $ -323,800
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: This budget is up$646,766 with the major increase being in the cost
of goods sold for fuel due to higher energy prices($600,000). Supplies are up$40,500, primarily
with an increase of$30,000 for vehicle maintenance, and $5,500 for computer services. Fixed
charges are up $4,734. Depreciation is budgeted at $2,256,000. Charges for services are
budgeted at $4,431,275, and gain from the sale of assets is budgeted at $323,800.
OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the
county departments through privatization.
417
IS -MOTOR POOL ADMINISTRATION
(CONTINUED)
6000-96300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of work orders issued 6,702 6,900 7,000
Number of service/maintenance orders 838 862 875
per technician
Efficiency Measures
FTE's per 10,000/capita .51 .50 .49
Work orders issued per FTE 609 612 615
Effectiveness Measures (desired results)
#of mechanics to vehicle/equipment ratio 1:105 1:105 1:105
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
418
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - MOTOR POOL
BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550
DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0
Supplies 0
Purchased Services 0
Fixed Charges 0
Capital 3,114,041 1,084,000 2,289,202 2,289,202
Gross County Cost $ 3,114,041 $ 1,084,000 $ 2,289,202 $ 2,289,202
Revenue 0 0 0 0
Net County Cost $ 3,114,041 $ 1,084,000 $ 2,289,202 $ 2,289,202
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: See listed equipment on next page
OBJECTIVES: N/A
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. District Attorney
is requesting a Ford Escape Hybrid with siren and lights, which is an upgrade to the standard .
unmarked vehicle it is replacing ($30,000). Policy issue.
BOARD ACTION:
419
IGA EQUIPMENT
Request Recommend Approved
Sheriff:
Patrol Vehicles (9) $ 189,000 $ 189,000
Patrol Vehicles SUV (1) 23,000 23,000
Unmarked (1) 15,000 15,000
Pickup 4 X 4 (2) 40,000 40,000
Transport Van - 9 seat (1) 30,000 30,000
Transport Van - 15 seat (1) 40,000 40,000
Human Services:
Wheelchair Vans (full size) (2) 88,000 88,000
16' Trailer (1) 10,000 10,000
Building and Grounds:
Pickup 4 X 4, 3/4 ton (2) 40,000 40,000
Building Inspection:
Pickup 4 X 4, 1/2 ton (1) 20,000 20,000
District Attorney:
Ford Escape Hybrid (1) 30,000 30,000
Noxious Weed:
Pickup, 1Ton (1) 23,000 23,000
Pickup 4 X 4, Extend cab (1) 15,000 15,000
Tractor, 90 HP (1) 55,000 55,000
2 Ton cab-over flatbed sprayer (1) 95,000 95,000
Public Works:
See Basic List 1.576,200 1,576,200
Total $2,289,200 $2.289,200
420
FINAL 2007 EQUIPMENT REPLACEMENT-PUBLIC WORKS
'Division " t$ ption Eelirtid(ed
(Shaded items iWiel4 outgoing equip) Price P r Ve�i
Qty Ungl •
Trucking 1 1/2-Ton 4X4 Extend Cab Pickup,Short box $20,000
1542004471994 GMC ,I I $4,000!'
2 Belly Dump Trailers $56,000
15610019h983 bmppte ! Ii) ih5r j l }'',i'L1^',^ 524,4;0;000
1561001
$5,000
2 Truck Tractors $150,000
15410044/1997 Ford r $20,000..
15410045 <$20,000
1 Tandem Dump Truck w/attachments $90,000
15460016/1995 LT9000 � • I $20,000,.,.
Sub-Totals $316,000 $74,000
Graders 2 Motor Grader, 140H $320,000
15820089/1995 Cat 140H $65,000:x,
15820094 or 93/1999 JD:7700 $50,000
1 1/2-Ton Reg Cab Pickup,Long box $20,000
15220063/1906!Fid60 'in $1,000
1 3/4-Ton 4X4 Crew Cab Pickup $25,000
15230042/20001 GMC Pickup $2,000"'
1 Roller $85,000
Sub-Totals $450,000 $118,000
Brid•e 2 1/2-Ton Extend Cab Picku•,Short box $40,000
n i ti!.rid
15220076/1997 Ford : $4,000 .
1 1-Ton Reg Cab Pickup4Dual Wheel,Sery Bow $30,000
15420046/1994 GMC : : $3,000
1 8000 Gal Water Trailer w/dual spray heads $65,000
15650005/1974 Heil : , .' $6,000
1 1tn dual,service bod •asoline $35,000
;R IF, rru:s� ,�„.�.. '{" ,„ +u�`i�C''iL•,?,l,ii of
2 Truck Tractors $150,000 $0
1641003144th wet kit for hydraulic $20,000-i
15410039 whvet kit for tanker $20,000
1 Belly Dump Trailer $28,000 $0
Sub-Totals $348,000 $67,000
Maint-Supt 1 15 Ton Tilt Deck Trailer $15,000 $0
2 Tandem Axle Dump Truck w/attachments $150,000 $0
15450018 i; $18,000•."
15460021 k`r $18,000
1 Zipper Rotomilling Attachment $83,700
Sub-Totals $248,700 $38,000
Admin-Div 4 1/2 ton ext-cab,long bed pickup 42=4x4) $100,000
TBD.and distributed throughout the Department. $20,000.
Sub-Totals $100,000 $20,000
Mining 2 Van Trailer for power generation/Mining Ops $6,000
15690003 5, ( • 1i $400
15690004 $400,/;
5 Conveyor,50'x 36"(9$16,500)$16,500) $82,500
16230013 s $7,000
16230014'&15 $2,000..
16230016:&:17 $2,000
1 Conveyor, 100 ft $25,000
16230005/1969 Atlas $1,000
Sub-Totals $113,500 $6,800
GRAND TOTALS $1,576,200 $323,800
Ending Balance(Cost less Trade) $1,252,400
421
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424
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - HEALTH INSURANCE
BUDGET UNIT TITLE AND NUMBER: Health Insurance Fund -- 6200-93100/93400
DEPARTMENT DESCRIPTION: Provides for the costs associated with Weld County's self-
insured health program.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 28,808 27,000 25,000 27,000
Fixed Charges 4,966,933 8,252,724 8,254,724 8,252,724
Gross County Cost $ 4,995,741 $ 8,279,724 $ 8,279,724 $ 8,279,724
Revenue 6,695,804 8,279,724 8,279,724 8,279,724
Net County Cost $ -1,700,063 $ 0 $ 0 $ 0
SUMMARY OF CHANGES: The budget reflects the cost of self-insuring the dental and vision
reimbursement plan($207,560), Employee Assistance Program($22,000),and wellness program
($5,000). In addition the budget, in 2005,started to include the self-insured health program offered
county employees through Great West Healthcare.
OBJECTIVES: 1)Provide employee health/dental/vision insurance in the most cost effective way
possible; and 2) Provide a well program to all employees.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Single coverage 717 640 646
Family coverage 340 353 357
425
IS - HEALTH INSURANCE
6200-93100
(CONTINUED)
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget anticipates
a 15%county contribution increase,which is slightly higher than the cost increase of medical care.
Weld County will utilize Great-West Healthcare, with a hybrid PPO/HMO plan as the health
insurance provider in 2007. Dependent coverage contribution has been set at 75%of the employee
rate.
In 2005,the county moved its health insurance plan to a consumer driven plan that combines a high
deductible PPO insurance policy along with an HMO component for preventative care,with a$20
co-pay and low cost prescriptive drug program. The high deductible policy protects the insured from
catastrophic losses,such as prolonged illness, hospitalization or simply an unexpected period of
poor health. The plan is a partially self-insured program with stop loss insurance. The goal is to
make the employees aware of the true cost of health care, with a program that will encourage
employees and their families to make more judicious spending decisions in return for paying lower
insurance premiums and lower health care costs. The health plan is being offered through Great-
West Healthcare.
The county will benchmark the county's contribution to a mid-range PPO plan. In future years,the
county contribution will increase with the cost-of-living increase for health care,and not be based
upon a combination of cost-of-living of healthcare and utilization,since utilization will be controlled
by each individual and their family. For the proposed budget,the fund is budgeted at the same rate
as the current year. In the final 2007 budget,the actual rate will have been established and the new
rate will be used. The 2007 program is calculated with current participation as follows:
Single Coverage: 1,003
Dependent Coverage: 357
FIXED COSTS:
Health Insurance $1,200,000
Administration/Wellness/EAPCosts = 27,000
Fixed Costs: $1,227.000
LOSS FUND:
Medical $6,845,164
Dental = 147,560
Vision = 60,000
Loss Fund Costs $7.052.724
GRAND TOTAL - COSTS $8.279.724
REVENUE:
Medical $8,067,164
DentalNision 212.560
TOTAL REVENUE $8,279,724
BOARD ACTION:
426
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428
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: IS - INSURANCE
BUDGET UNIT TITLE AND NUMBER: Insurance Fund -- 6300-93200/93300
DEPARTMENT DESCRIPTION: Central fund to provide county-wide insurance coverage.
Administered by Finance and Administration unit in the General Fund.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 3,140 700 500 500
Purchased Services 79,503 27,600 31,700 31,700
Fixed Charges 1,398,077 1,328,500 1,547,800 1,547,800
Capital 0 0 0 0
Gross County Cost $ 1,480,720 $ 1,356,800 $ 1,580,000 $ 1,580,000
Revenue/Fund Bal. 738,098 356,800 330,000 330,000
Net County Cost $ 742,622 $ 1,000,000 $ 1,250,000 $ 1,250,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: The budget is structured with Weld County remaining a member of
CAPP, but using the self-insured option under the insurance pool for a fixed cost of $277,200.
Effective January 1, 1992,Weld County became self-insured for workers compensation. Workers
Compensation includes excess insurance and bonds costing$220,000,claims administration costs
of $25,000, and a loss fund of $867,300. A loss fund for all other coverages is budgeted at
$190,000. Unemployment insurance is being charged directly to departments.
The program is supported by property tax($1,250,000), charges for service($250,000), interest
($30,000),and compensation for losses($50,000). No fund balance reserves are anticipated to be
needed to support the loss fund in 2007.
OBJECTIVES: Provide county-wide insurance coverage in most cost effective manner possible.
429
INSURANCE FUND
(CONTINUED)
6300-93300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of training sessions 36 36 36
Number of workers compensation claims 107 110 110
Dollar amount of prop/casualty claims paid $130,025 $188,000 $190,000
Efficiency Measures
FTE'S per 10,000/capita 0.047 0.045 0.044
Per capita cost(county support) $3.46 $4.54 $5.51
Cost per claim processed $186.91 $181.82 $227,27
Effectiveness Measures (desired results)
Number of employees trained 518 525 525
Average loss per workers comp claim $3.011 $3,000 $3,000
Percent increase/decrease in number of
claims -13% 3% 0%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the insurance
program as outlined above in the summary of changes. In accordance with Section 8-44-204,
C.R.S., it is recommended that a mill levy be used to fund the insurance program for local county
activities and a charge back mechanism be used only for programs funded by state and federal
funding sources. Weld County,through CAPP,has reduced limits of coverage and placed reliance
on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986
strengthened the county's position in the use of sovereign immunity limits in Colorado cases. In
addition, the county can levy up to 10 mills per year to discharge any judgment against it.
Continuation of the self-insured program for workers compensation is recommended,which should
result in cost savings, plus no shared risks with other counties. Unemployment costs are
recommended to be charged directly to departments for revenue raising strategies and
departmental accountability for costs.
BOARD ACTION:
430
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: GENERAL SERVICES AGENCY
BUDGET UNIT TITLE AND NUMBER: PBX Phone Services -- 6400-17400
DEPARTMENT DESCRIPTION: Provide phone services to Weld County and the Court system.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 121,046 $ 122,994 $ 133,990 $ 133,990
Supplies 29,304 14,500 14,500 14,500
Purchased Services 623,032 626,291 652,560 652,560
Fixed Charges 129,265 116,215 155,529 155,529
Capital 66,164 0 250,000 250,000
Gross County Cost $ 968,811 $ 880,000 $ 1,206,579 $ 1,206,579
Revenue 1,051,191 880,000 956,579 956,579
Net County Cost $ -82,380 $ 0 $ 250,000 $ 250,000
Budget Positions 2 2 2 2
SUMMARY OF CHANGES: Phone costs for local and long distance charges are up $23,379.
Depreciation is up $40,730 with anticipation of a new system in the Centennial Center. Phone
maintenance is up$13,790. Overhead is down$1,416, and Contract services are down with the
charge back of$55,410 for the PBX Operator from Clerk to the Board. $250,000 is budgeted to
upgrade the Centennial phone system that is over 15 years old. The upgrade will be funded by the
depreciation reserve. All other line items are stable and reflect historical expenditure patterns. Total
budget without the capital($250,000)is up$76,579. Expenses are fully recovered from revenues
from users of the phone system.
OBJECTIVES: To operate and maintain all county phone systems, including research for
replacement, improved productivity, and other service requests.
433
PBX PHONE SERVICES
(CONTINUED)
6400-17400
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Incoming calls 3,600,000 3,750,000 3,862,500
Efficiency Measures
FTE's per 10,000/capita 0.093 0.091 0.088
Per capita cost (county support) $4.51 $4.00 $4.22
Annual cost per call $0.27 $0.24 $0.25
Effectiveness Measures (desired results)
Process requests for service within 7 days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Centennial phone
system is over 15 years old and needs to be replaced in order to retain maintenance support. The
system will be funded from the depreciation reserve.
BOARD ACTION:
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: WELD COUNTY FINANCE AUTHORITY
BUDGET UNIT TITLE AND NUMBER: Weld County Finance Authority-- 6500-17700
DEPARTMENT DESCRIPTION: Provides funds to cover the lease/purchase of county buildings.
ACTUAL BUDGETED REQUESTED RECOMMEND
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 582,813 742,293 741,293 741,293
Capital 0 0 0 0
Gross County Cost $ 582,813 $ 742,293 $ 741,293 $ 741,293
Revenue 741,603 742,293 741,293 741,293
Net County Cost $ -158,790 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Budget reflects the following county lease/purchase contract:
RENT INTEREST TOTAL
Correctional Facility $ 440,000 $ 301,293 $ 741,293
$ 440.000 $ 301.293 $ 741,293
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:
437
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Wilk
COLORADO
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