HomeMy WebLinkAbout20061062.tiff RESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 FOR THE EARLY AND PERIODIC
SCREENING, DIAGNOSIS AND TREATMENT PROGRAM AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Contract Amendment#1 for the Early and
Periodic Screening, Diagnosis and Treatment Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Public Health and Environment,and the Colorado Department of Public
Health and Environment,commencing July 1, 2006,and ending June 30,2007,with further terms
and conditions being as stated in said contract, and
WHEREAS,after review,the Board deems it advisable to approve said contract amendment,
a copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that Contract Amendment#1 for the Early and Periodic Screening,Diagnosis and
Treatment Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County,on behalf of the Weld County Department of Public Health
and Environment,and the Colorado Department of Public Health and Environment be,and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is,authorized to
sign said contract amendment.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 12th day of April, A.D., 2006.
BOARD OF COUNTY COMMISSIONERS
/� ���� WELD CO ftITY, COLORADO
Jt ATTEST: /i�(/�r. �.` "(.v
. M. J. 'le, Chair
Weld County Clerk to tj c
"y, ° •1 David E. Long, Pro-Tem
B :
Deputy Clerk to thp Boardk ?
Willi H. JJerke
APP E S TO a&I
Robert D. Masden
y Attorney EXCUSED
Glenn Vaad
Date of signature: 4 </ 4,7-O6
2006-1062
HL0033
0( `, ( ( t_ (ate) cq-a4-oh
Memorandum
(its
TO: William H. Jerke, Chair
Board of County Commissioners
I C FROM: Mark E. Wallace, MD, MPH, Director Department of Pub)ig Healt ar^
Environment ak
9 in
COLORADO DATE: April 10, 2006
SUBJECT: Amendment#1 to the Contract for the
EPSDT Program
Enclosed for Board review and approval is Amendment #1 to the contract between the Weld
County Board of Commissioners and the State of Colorado, Department of Health Care Policy
and Financing (HCPF) for the Early and Periodic Screening, Diagnosis, and Treatment (EPSDT)
Program.
Funding from this contract will be used to provide case management, outreach, and support
services for children ages birth to 21 who are on Medicaid in the northeast region of Colorado.
Emphasis is on educating families about age appropriate well child services and helping them
utilize these services which are available in our community. For these activities, Weld County
will be reimbursed a sum not to exceed $125,317 for the time period July I, 2006 through
June 30, 2007
I recommend your approval of this amendment.
Enclosure
2006-1062
CLIN_Li_UHAJzSi.S. Agency or Department Name
Health Care Policy&Financing
Department or Agency Number
UHA
Contract Routing Number
2107-9020
CONTRACT AMENDMENT NUMBER 1
THIS AMENDMENT, made this first day of March 2006, by and between the State of Colorado
for the use and benefit of the Department of Health Care Policy and Financing, 1570 Grant
Street, Denver, Colorado 80203, hereinafter referred to as the Department, and Board of County
Commissioners of Weld County, located at 1555 North 17th Avenue, Greeley, Colorado 80631,
hereinafter referred to as the Contractor.
FACTUAL RECITALS
Authority exists in the Law and Funds have been budgeted, appropriated, and otherwise made
available and a sufficient unencumbered balance thereof remains available for payment; and
Required approval, clearance, and coordination has been accomplished from and with
appropriate agencies; and
The parties entered into a contract dated May 1, 2005, to provide Early and Periodic, Screening,
Diagnosis and treatment (EPSDT) outreach and case management services. The purpose of this
amendment is to clarify a definition, revise and clarify the scope of work, extend the
performance period and increase the not to exceed amount.
NOW THEREFORE, it is hereby agreed that:
1. Consideration for this amendment to the original contract, Contract Routing Number
2106-0119, CLIN 06 UHA 00041, dated May 1, 2005, consists of the payments, which
shall be made pursuant to this amendment and the promises, and agreements herein set
forth.
2. It is expressly agreed by the parties that this amendment is supplemental to the original
contract, Contract Routing Number 2106-0119, CLIN 06 UHA 00041, dated May 1,
2005, which is, by this reference, incorporated herein, that all terms, conditions, and
provisions thereof, unless specifically modified herein, are to apply to this amendment as
though they were expressly rewritten, incorporated, and included herein.
3. It is agreed the original contract is and shall be modified, altered, and changed in the
following respects only:
a. In Section I, the definition of "Early and Periodic Screening, Diagnosis and
Treatment"shall be deleted and replaced with the following definition:
"Early and Periodic Screening, Diagnosis and Treatment" (EPSDT) means those
services set forth in 42 U.S.C. Section 1396d(r).
b. The introductory paragraph of section II.B.l shall be deleted and replaced with
the following:
Contact all newly eligible pregnant women and those EPSDT eligible children and
youth who have not received any Medicaid services/screens within 60 days of
eligibility determination to ensure notification of EPSDT services and benefits.
The contact shall include, but is not limited to:
c. Section II.B.1.a. shall be deleted and replaced with the following:
Providing an in-depth explanation of EPSDT benefits and the importance of
preventive care and regular medical visits. The Contractor shall provide
information to the parent or guardian that will facilitate overcoming barriers
which may impede the client's access to EPSDT services. A tiered intervention
shall be implemented with those at higher risk receiving more intensive
interventions. The intervention shall be composed of reminder and recall letters
and/or postcards, phone calls and home visits.
d. Section II.B.1.c. shall be deleted and replaced with the following:
Providing the phone number for the Colorado Medicaid Enrollment Broker to
facilitate MCO enrollment.
e. Section II.B.1.d. shall be deleted and replaced with the following:
Informing parents or guardians of the need to utilize and arrange care and services
with private primary insurance (if enrolled).
£ Section II.B.1.f. shall be amended by adding the word "form" after the words
"Add-A-Baby".
g. Sections II.B.1.h. and i. shall be deleted.
h. Section II.B.2. and 3. shall be deleted and replaced with the following:
2. Continue client follow-up if the client was not using an appropriate
provider at the time the initial Outreach was completed or continue
follow-up until the child or pregnant woman is in a Medical Home.
"Medical Home" means an approach to health care that originates in a
primary health care setting, which is family centered. It is not a place, but
a team approach to providing health care. A partnership develops between
the family and the primary health care practitioner. Together they access
all medical and non-medical serviced needed by the child and family to
achieve maximum potential.
3. Send a letter to the client's last known address after initial unsuccessful
attempt to locate and inform the client via face-to-face or phone contact.
Page 2 of 5
The letter shall contain information on the services necessary to bring the
child up to date.
Sections II.C.I. and 2. shall be deleted and replaced with the following:
1. Meet face to face with 50% of the currently available Medicaid providers
or office staff in the contract service area to provide information on
EPSDT benefits including covered mental health centers, available
services and providers. Explain what the ESPDT Outreach coordinators
can offer providers should the provider refer clients to the EPSDT
Outreach office.
2. Make available to anyone who requests information, the accurate lists of
community providers and Medicaid resource information such as
Affiliated Computer Systems (ACS) Provider Bulletins and Medicaid
program updates in written or electronic form.
j. The title of Section II.E. shall be deleted and replaced with the word "Reporting".
k. The paragraph that follows the title of Section II.E. shall be deleted and replaced
with the following:
The Contractor shall utilize a data tracking system. The Contractor shall use the
tracking system to report electronically to the Department by the 10`h of each
contract month and semiannually, no later than January 15, 2007 and on June 30,
2007, as final reporting documentation. Reports shall include the following
information:
II.F. shall be deleted and replaced with the following:
Contractors may subcontract with other departments or agencies to provide
EPSDT Outreach to eligible clients. Those agencies wishing to subcontract shall
submit a plan to the Department which describes their relationship with any and
all subcontractors who are completing the required activities. This plan will
include an outline of the training to be provided, including samples of tools to be
used, agreed upon expectations of the role the subcontractor, and the format in
which the subcontractor will communicate client contact information with the
EPSDT Contractor. The subcontractor will provide client contact information to
the EPSDT Contractor to allow for the accurate tracking of encounters and
referrals.
m. The performance period set forth in Section III.B. shall be extended through June
30, 2007.
n. The not to exceed amount set forth in Section III.C.1. shall be increased by
$125,317.00 for a cumulative not to exceed amount of$248,634.00.
Page 3 of 5
4. The effective date of this amendment is upon approval of the State Controller, or July 1,
2006, whichever is later.
5. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance,
or contradiction between the provisions of this amendment and any of the provisions of
the original contract, the provisions of this amendment shall in all respects supersede,
govern, and control. The "Special Provisions" shall always be controlling over other
provisions in the contract or amendments. The representations in the Special Provisions
concerning the absence of bribery or corrupt influences and personal interest of State
employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT
FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING
APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE.
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this amendment on the day first
above written.
Contractor State of Colorado
Board of County Commissioners of Weld Bill Ow , error
County
/
(Full Legal ame)
By
'ri lat Stephen ool
( ign ture of Individual) 04/12/2006 Executive Director
M. J. Geile DEPARTMENT OF HEALTH CARE
(Name of Individual) POLICY & FINANCING
Attorney General, John W. Suthers
Chairperson
Position (Title)
By )O/G-
84-6000813
Social Security Number or Date
Federal Employer ID Number ..~�
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Attestation: 5rtplt/' 1�1jf/ -- J
r day �'
B �. 4Li I (CLi( cj&vvl ( t ��
Y
puty Clerk to the.) Board , ,a 64. ,
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ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not
valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor
is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for
goods and/or services provided.
WELD COUNTY DEPARTMENT OF State Controller,
PUBLIC HEALTH
Leslie M. Shenefelt
BY: -1nActAinj
Mark E. Wallace, MD, MPH-Director 1
By'J+ ‘-c 1_ Lt ,C CA� c Gth--,
Date: 5I3I IO .,
Page 5 of 5
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