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Home My WebLink About20063050.tiff MEMORANDUM DATE: October 20, 2006 vii C TO: Clerk to the Board COLORADO FROM: Linda Perez SUBJECT: Youth Transition Grant Award Letter This is your original Youth Transition Grant Award Letter from the Department of Local Affairs under our Master Grant. As per discussion with Don Warden, it should be listed under Correspondence on one of the Board's Agenda. If you have any questions, please telephone me at 970-353-3800, extenstion 3363. t'pmrn a A//!/77l cA/1 hcece'J/ 2006-3050 Grant Award Letter L7YTGWC (3 Pacies) Attachment 1 (1 Page) Attachment 2 (1 Page) Department of Local Affairs Colorado Office of Workforce Development Youth Transition Grant Weld County / Employment Services of Weld County The "Effective Date" of this Award shall be the date of approval by the State Controller, or his designee, located on the final page of this document with the State Controller's signature. Work by the Contractor/Grantee shall not begin prior to the Effective Date, nor shall the State be responsible for any sum expended by the Contractor/Grantee prior to the Effective Date, unless otherwise specifically permitted by law. ACCEPTANCE OF THIS AWARD LETTER BY GRANTEE:THE GRANTEE HEREBY AGREES THAT THE TERMS AND CONDITIONS OF THE MASTER GRANT CONTRACT EXECUTED BY CONTRACTOR/GRANTEE DATED 4/26/06 CONSISTING OF 11 PAGES SHALL APPLY TO SERVICES PERFORMED UNDER THE GRANT AWARD LETTER. THE TERMS OF THE MASTER GRANT CONTRACT ARE HEREBY SPECIFICALLY INCORPORATED BY REFERENCE INTO THE GRANT AWARD LETTER, AND SPECIFICALLY REAFFIRMED BY THE CONTRACTOR/GRANTEE AS IF EXECUTED ON THIS DATE. BY SUBMITTING A REQUEST FOR PAYMENT OF WORK PERFORMED WITHIN THE SCOPE OF SERVICES SET FORTH BELOW,THE CONTRACTOR/GRANTEE ALSO HEREBY ACCEPTS THE GRANT AWARD LETTER OFFER,AND SPECIFICALLY AGREES TO THE TERMS OF THE GRANT AWARD(INCLUDING ATTACHMENTS),AS WELL AS THE TERMS OF THE MASTER GRANT CONTRACT. IF THE GRANT AWARD LETTER HAS BEEN WITHDRAWN BY THE STATE FOR ANY REASON, IT MAY NO LONGER BE ACCEPTED BY THE CONTRACTOR/GRANTEE. Part I. Grantee&Award Information 1. Award Made to: Employment Services of Weld County Remit Address if Different: PO Box 1805 Greeley,CO 80632 2. Grantee's Responsible Administrator: Linda Perez, Director 3. Award/Encumbrance Number: L7YTGWC 4. Master Contract Number: 06WFWC 5. Contract Logging Inquiry Number(CLIN): 00442 6. Vendor Code: 846000813' 7. Funding Information: Source of Funds CFDA# Orgn Appr Object Gbl Rptc Amount Youth Transition Grant 17.266 LW BO 433 5120 J6YT 4433 $34,400 Total $ 34,400.00 Part II. Terms 8. Award Amount. The total Award Amount provided under this Grant Award shall not exceed the sum of$34,400.00, including all Amendments. Page 1 of 3 Budget Line Budget Salary and benefits $19,165.00 Travel $240.00 Other $8,701.00 Suplies $2,854.00 Indirect $3,440.00 Total Award $34,400.00 Flexibility is allowed within the budget, provided no single line item is increased or decreased by more than 10%. If the Contractor/Grantee exercises this option, the Contractor/Grantee shall report the detail of such budget transfer in Box 8 (Comment box)of the Request for Payment form. Changes in excess of the allowed threshold and any changes in the prohibited line(s) must receive prior written approval from the State. 9. Performance Period: October 9, 2006 through September 29, 2007. 10. Grant Purpose:To improve transition outcomes for youth with disabilities through the use of intermediaries in the Weld County workforce region. 11. Scope of Services. Contractor/Grantee shall provide: A) Contractor will provide oversight and ensure the continued implementation of the components of the local plan to improve transition services to and outcomes for youth with disabilities, including: • Collect data to satisfy the reporting requirements outlined by the Office of Workforce Development(OWD) and the Office of Disability Employment Policy(ODEP), with guidance provided by the State team • Continue to sustain the successful practices, partnerships, efforts and activities of the local site plan • Examine local plan goals and objectives by March 31 2007 to devise plans for sustainability. The plan for sustainability will be provided to OWD along with the quarterly report by April 15, 2007. • Continue to utilize the youth council or and/or other local transition-related intermediary to determine if there are additional resources or partners that would enhance the efforts of the site to implement the local plan and to improve transition outcomes for youth with disabilities • Work with the State team to evaluate, identify and disseminate best practices or promising practices as they relate to improved transition outcomes for youth with disabilities • Disseminate data to the State team regarding local findings (positive or negative) related to the analysis of the data gathered for this project • Participate in activities to evaluate the effectiveness of the local plan with guidance from the State team • Write final report summarizing the changes that occurred in the region due to the grant; submitting it with the final quarterly report on October 15, 2007. B) Continue the Youth Transition Grant Project Coordinator(PC) position. Responsibilities will include: • Organize and managing all logistical support required by the Intermediary/Transition Team, and all other aspects of the local effort • Assist in the scheduling and conduct of any required training and technical assistance locally or with the State- level grant team • Monitor and facilitate local intermediary partnership activities • Promote and supporting the local intermediary/transition team in building infrastructure for collaboration and sustainability among the local partners • Collect evaluative data for transmission to the state-level project staff or to ODEP directly • Assist the local youth council and/or transition-related intermediary with the monitoring of the local plan to improve transition services and outcomes for youth with disabilities C) Continue participation in grant-related meetings, including: • Local youth council or transition-related intermediary representatives will attend grant-related meetings or training sessions as requested to do so by the Office of Workforce Development and the state grant team. Reasonable travel costs to attend these meetings will be covered by the state grant. • The local PC shall participate on monthly conference calls initiated by the State technical assistance team. • The local PC will attend a training provided by ODEP or its designee related to implementation and usage of federal data collection systems Deliverables; See above Scope of Services. Page 2 of 3 12. Reporting: The Contractor/Grantee shall meet all reporting requirements currently required by the State or federal law or regulation, or as may be subsequently required by State or federal law or regulation, any time during the performance of this Grant Award Letter. Changes shall be submitted to the Contractor/Grantee in writing. Regular required reports by Contractor/Grantee are as follows: a. Attachment One: Request for Payment. Contractor/Grantee shall submit three (3) copies of quarterly interim Requests for Payment within 20 days following the end of a calendar quarter using the form herein attached as Attachment One. Request for final payment shall be submitted no later than 30 days after the end of the Performance Period. b. Attachment Two: Performance Report. The Contractor/Grantee shall submit three (3) copies of quarterly Performance Reports within 20 days following the end of a calendar quarter using the form herein attached as Attachment Two. The Contractor/Grantee shall also submit a final narrative completion report to the State no later than 30 days after the end of the Performance Period. 13. Payment and Completion: The final Request for Payment and the narrative project completion report are due to the State (OWD) no later than 30 days after the end of the Performance Period. Project funds will not remain encumbered for further reimbursement after the project is ended. 14. Attachments to Award Letter. The following attachments are hereby incorporated into the Grant Award Letter: • Request for Payment, Attachment 1 • Performance Report, Attachment 2 Part III. Signature Reviewed By: Issue.. : - • do Office of Workforce Development 4, Pre-Approved Form Contract Reviewer Brian R. . , ecutive Director •-.art -nt of •cal Affairs Approval: CRS 24-30-202 requires that the State Controller approve all state contracts. This Award Letter is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the Award Letter is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods andlor services provided. State Controller: Leslie M. Shenefelt By: Date: / �i o/c . Rose�rie Auten, roller,nroller, Department of Local Affairs Page 3 of 3 ATTACHMENT 1 — L7YTGWC Youth Transition GRANT REQUEST FOR PAYMENT FORM 1. GRANTOR 2. TYPE OF PAYMENT 3. RECIPIENT ORGANIZATION (Name, Address, Telephone Number) Department of Local Affairs _ Partial Employment Services of Weld County Office of Workforce Development PO Box 1805 1313 Sherman St, Room 521 _ Final Greeley,CO 80632 Denver, CO 80203 970-353-3800 4. PERIOD COVERED BY THIS REQUEST 5. PAYMENT REQUEST 6. AWARD LETTER NUMBER From: TO #: L7YTGWC 7. PURPOSE FOR GRANT FUNDS REQUESTED Expenditures Previous Current Request Budget Line(s) Per Award Letter Budget(A) Request(s) (B) (C) Balance(A-B-C) TOTAL: 8. COMMENT: 9. CERTIFICATION: I certify to the best of my knowledge and belief the data above is correct and that all expenditures were made in accordance with the grant requirements. SIGNATURE OF AUTHORIZED OFFICIAL NAME AND TITLE (Type or Print) DATE STATE REVIEW Comment: Approved by: Program/Project Manager Date ATTACHMENT 2-L7YTGWC Youth Transition Grant PERFORMANCE REPORT Workforce Region: Address: City, State & Zip code: Telephone Number: Fax Number: Responsible Administrator: Email address: Award Letter: L7YTGWC Reporting Period From: To: NARRATIVE SECTION: To be completed by Contractor/Grantee (please add addition page(s) if necessary): I. List the deliverables produced during this reporting period, the date(s)delivered, and to whom delivery was made at the State. Were the deliverables reviewed by the State? Were you(Contractor)asked to reassess,correct,or re-perform any work? What was the outcome of the State's inspection and review? II. Describe the work to be undertaken during the next reporting period. What deliverables are due? What work or tasks are planned? If there is slippage in work, what is your plan to catch up and achieve key deliverable dates? Have you communicated all problems, questions, or issues with the State promptly? Remember that changes in the Scope of Services or completion dates cannot be made without an agreement in writing signed by the State. Signature of Authorized Official Name and Title(Type or Print) Date Submit Report To: Office of Workforce Development, 1313 Sherman St, Room 521, Denver. CO 80203 Hello