HomeMy WebLinkAbout20062238.tiff RESOLUTION
RE: APPROVE WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT AND
AUTHORIZE CHAIR TO SIGN - GOVERNOR'S COMMISSION ON COMMUNITY
SERVICE, COLORADO AMERICORPS PROGRAM
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Weld County Youth Conservation Corps
Contract between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Governor's Commission on Community Service, Colorado
AmeriCorps Program, commencing September 11, 2006, and ending September 3, 2007, with
further terms and conditions being as stated in said contract, and
WHEREAS,after review,the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Weld County Youth Conservation Corps Contract between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, Employment Services of Weld County, and the
Governor's Commission on Community Service, Colorado AmeriCorps Program be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 16th day of August, A.D., 2006.
BOARD OF •UNTY COMMISSIONERS
ELate\ ELD COU 1 , COLORADO
ATTEST: Ataki'/ I �i �.s y�ri.—
,, J. Geile, Chair
Weld County Clerk to the ': t fit fizz,,�;f
�/�\ ` �� `�4� 'EXCUSED
\ y2 %�. " ' David E. Long, Pro-Tem
BY: \.. `ctLlu. ( - b'lr . _
DeptClerk '� the Board ���tit+
Willi H. Jerke
AS ' \V
Robert D. Masden
ty orney EXCUSED
g 444(0 Glenn Vaad
Date of si nature:
2006-2238
/, r HR0077
MEMORANDUM
a
DATE: August 11, 2006
TO: M.J. Geile, Board of Commissioners
WinC FROM: Walter J. Speckman, Executive Director\jial
SUBJECT: Contract between Employment Services of Weld County
COLORADO and the Governor's Commission on Community Service, Colorado
AmeriCorps Program
Enclosed for Board approval is a contract between the Governor's Commission on Community
Service, Colorado AmeriCorps Program and Employment Services of Weld County for the
continued operation of the Weld County Youth Conservation Corps/AmeriCorps Program. This
contract is a result of the continuation proposal submitted by Employment Services to operate
the Weld County Youth Conservation Corps/AmeriCorps Program.
Funding provided for the Program is$151,200.00 and the period of performance is September
11, 2006 through September 3, 2007.
If you have any questions, please telephone me at 353-3800.
2006-2238
•
STATE OF COLORADO
GOVERNOR'S COMMISSION ON COMMUNITY SERVICE
1600 Broadway, Suite 1030
Denver, CO 80202 mew X90
Phone: (303) 866-2572 °
FAX: (303) 866-2525 * *
*4976
OFFICE OF
LIEUTENANT GOVERNOR
Bill Owens
JANE E.NORTON
Governor
EXECUTIVE DIRECTOR Jane E.Norton
Nancy J.Broom Lt.Governor
COMMISSIONERS
Chair
Johanna Garton CONTRACT MEMORANDUM
Denver
Vice Chair Enclosed please find four (4) copies of the Contract between the Department of Personnel
Crystal Adams and Administration, on behalf of the Governor's Commission on Community Service
Denver
Colorado AmeriCorps Program, and Board of Weld County Commissioners,Weld
Kristin Donovan County Division of Human Services for the Weld County Youth Conservation Corps.
Denver
Tanya Kelly-Bowry Please do not make any changes to this contract.
Westminster
Anita F.Allen On page 9 of 9 of each copy of the Contract, please have the individual with signature
Colorado Springs authority in your organization sign below the legal name, print name below signature, then
Garth Schaefer print that individual's title. Another individual must witness the signature and sign on
Denve the "attest by"line. No seal or notary is required.
Ilene Dibble
Englewood After all four (4) copies have received both signatures, please mail them to:
Paul Cooke
Aurora Governor's Commission on Community Service
Samuel Mamet ATTN: Mark Skinner
Denver 1600 Broadway, Suite 1030
Richard M.Esquibel Denver, CO 80202
Alamosa
Colleen Lorenz The four (4) Contracts will be routed for signatures within the State. This typically will take
Denver a minimum of one week. After all signatures have been received, a signed and executed
Thomas W.Rapp Contract will be mailed to your for your files. Please remember, no expenditures can be
Thornton reimbursed for work under this Contract until a fully executed Contract is in place.
Olivia Kelly Maher
Parker If you have additional questions, please do not hesitate to contact Mark Skinner at 303-866-
Lindsay Morgan Tracy 2565.
Denver
Lionel Espinoza Thank you for your assistance and patience.
Aurora
Kathie Ferguson Avery
Ex-Officio
00e) 07
07
Contact number:
WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT
THIS CONTRACT,made this July 27,2006 by and between the State of Colorado for the use and benefit of the Office of the
Lieutenant Governor on behalf of the Governor's Commission on Community Service, Colorado AmeriCorps Program, 1600
Broadway, Suite 1030,Denver, Colorado 80202,and its fiscal agent,the Depai tment of Personnel and Administration,"State,"
and Board of Weld County Commissioners,Weld County Division of Human Services, P.O.Box 1805, 1551 North 17th
Ave.. Greeley.CO 80632-1805, "Contractor."
WITNESSETH:
WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and otherwise made available and a
sufficient unencumbered balance thereof remains available for payment in Agency EBB,Fund Number 100,Appropriation Code
004, Contract Encumbrance Number , and
WHEREAS, the State has applied for and received funding under the authority of the National and Community Service Act of
1990,as amended by the National and Community Service Trust Act(42 U.S.C. ` 12501 et seq.)and its implementing regulations
45 C.F.R. ' 2510 et seq.,AmeriCorps Grant Award; and
WHEREAS,this award does not fall under the requirements of the State's procurement process for the award of grants as adopted
in 03SB58; and
WHEREAS, the Contractor has applied for and is eligible to receive funding under the National and Community Service Trust
Act; and
WHEREAS,the Governor's Commission on Community Service desires to distribute said funds and the Governor has approved
pursuant to law; and
WHEREAS,at the date of execution of this agreement,the Contractor meets all other requirements for entering into this contract.
NOW THEREFORE,the parties enter into the following agreement:
I. Legislative Authority
This contract is authorized by and subject to the National and Community Service Act of 1990 as amended,codified
as 42 U.S.C. 12501 et seq., and 45 C.F.R.Part 2510 et seq,AmeriCorps Grant Award.
II. Legal Authority
The Contractor warrants that it possesses the legal authority to enter into this contract. The person or persons signing
this contract on behalf of the Contractor also warrant that they have full authorization to execute this contract.
III. State Responsible Administrator
Questions related to this project or performance under this contract should be directed to the following State
representative:Nancy Brown,Executive Director,Governor's Commission on Community Service, 1600 Broadway,Suite 1030,
Denver, Colorado 80202, PH: (303) 866-2565; FAX: (303) 866-2525.
IV. Scope of Services
In consideration for the monies to be received from the State, the Contractor shall perform, in a satisfactory and
proper manner, as determined by the State, all work set forth in the "Statement of Work/Budget", attached as Exhibit A, as
explained by relevant portions of the Weld County Youth Conservation Corps grant proposal submitted to and accepted by the
Corporation for National and Community Service,both of which are incorporated by reference,and which collectively hereinafter
are referred to as the"Project." The Contractor shall provide matching funds in the amounts and cost categories specified in the
"Grantee Share" of the Budget incorporated in Exhibit A. The contractor shall be responsible for performing the services in
accordance with the performance measures, attached and incorporated herein as Exhibit B.
Weld County Youth Conservation Corps 1 of 9
V. Program Requirements and General Provisions
The Contractor agrees to perform in accordance with, and to comply with, the AmeriCorps Requirements and
Provisions issued by the Corporation for National and Community Service,and all revisions,refinements,and modifications as
may be made thereto,which are a part of this contract and incorporated herein by this reference. Copies of these provisions are
provided to the Contractor and are available on file with the State.
VI. Responsible Contract Administrator
The performance of the services required herein shall be under the direct supervision of Ted A.Long,an employee or
agent of the Contractor,who is hereby designated as the administrator-in-charge of this Project. If at any time the administrator-in-
charge is not assigned to this Project,a mutually acceptable replacement administrator-in-charge shall be designated,and the State
shall receive notification of such replacement assignment and the plan to permanently fill the administrator position.
VII. Statement of Work\Budget Modification Procedures.
The Contractor may modify the Statement of Work\Budget in accordance with the procedures set forth in Section
XVII, Subsection 1, "Modification and Amendment," and must be made with prior approval by the State Responsible
Administrator.
VIII. Period of Performance
The Contractor agrees to commence delivery of the contemplated services on the 11th day of September,2006,and
agrees to deliver such services in as expeditious a manner as possible,but in any event services for which payment is contemplated
by the terms of this contract shall be completed by the 3r°day of September 2007.
IX. Contract Amount
In consideration of the satisfactory performance of the Contractor under this contract,the State shall reimburse the
Contractor, subject to additions and/or deductions as provided by or pursuant to modification, an amount not to exceed one
hundred fifty one thousand, two hundred, ($151,200), and in no event shall obligation be made after the end date of this
contract.
X. Method of Payment
The method of payment under this contract will be cost reimbursement with all contract costs charged to the budget
categories specified in the total contract amount of the budget. No costs will be chargeable to a budget category except to the
extent that such benefits are received by such category.
XI. Reimbursement Procedures
If costs incurred are allowable and warranted, the State will reimburse the Contractor on a need basis. To receive
payment,the Contractor shall submit certified invoices in such form and detail as required by the State.
XII, Advance Payments
Monies obligated under this contract may be made available on an advance payment basis.Utilizing this procedure,
cash may be advanced to the Contractor to cover estimated disbursement needs for the initial period. Thereafter,the Contractor
shall be reimbursed for its actual cash disbursements. Such advances shall be subject to the following provisions:
a. Requests for advance can be made on a need basis. However, no more than one month's advance amount can be
outstanding at the end of any two (2) month period. Any advance payments or portion thereof outstanding at the end of the
contract period will become immediately due and payable to the State; and
b. The request for advance shall be accompanied by a detailed statement of costs disbursed to date and a detailed
estimate of costs to be disbursed during the period covered by the advance.
Advance payments may be limited or eliminated at any time by the State should the Contractor's lack of performance under this
Weld County Youth Conservation Corps 2 of 9
contract present a programmatic or financial risk to the State.
XIII. Taxes
All participants receiving wages or wage equivalent payments(living allowances),must have appropriate Federal,
State,and local income tax withheld on those earnings. Federal Insurance Contributions(FICA)payments must also be withheld.
XIV. Personnel
The Contractor shall perform its duties hereunder as a contractor and not as an employee. Neither the Contractor nor
any agent or employee of the contractor shall be or shall be deemed to be an agent or employee of the State. The Contractor shall
pay when due all required employment taxes and income tax withholding,shall provide and keep in force worker's compensation
(and show proof of such insurance)and unemployment compensation insurance in the amounts required by law,and shall be solely
responsible for the acts of the Contractor, its employees and agents.
The Contractor is responsible for providing Workmen's Compensation Coverage and Unemployment Compensation
Coverage for all its employees to the extent required by law, and for providing such coverage for themselves. In no case is the
State responsible for providing Workmen's Compensation Coverage for any employees or subcontractors of the Contractor
pursuant to this agreement,and the Contractor agrees to indemnify the State for any costs for which the State may be found liable
in this regard.
XV. Equal Employment Opportunities/Affirmative Action
The Contractor shall insure Equal Employment Opportunities(EEO)to all individuals as required by law.EEO shall
mean that no individual shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied
employment in administration of, or in any program funded under this section because of race, color, national origin, age,
condition of a disability,marital status or creed.
Contractors shall be governed by the prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975,on the basis of handicap under Section 504 of the Rehabilitation Act on the basis of sex under Title
IX of the Education Amendments of 1972,or on the basis of race,color,or national origin under Title VI of the Civil Rights Act
of 1964. Programs and activities funded under this Act are considered to be programs receiving Federal financial assistance and
are subject to all provisions of EEO.
XVI. American Disabilities Act Provision
The Contractor assures the State that at all times during the performance of this contract that no qualified individual
with a disability shall,by reason of such a disability,be excluded from participation in or denied benefits to the services,programs,
or activities performed by the Contractor,or be subjected to any discrimination by the Contractor upon which assurance the State
relies.
XVII. General Contract Provisions
a. Federal Funding. Payment pursuant to this contract,if in Federal funds,whether in whole or in part,is subject to and
contingent upon the continuing availability of the federal funds for the purposes hereof. In the event that said funds, or any part
thereof,becomes unavailable as determined by the State,the State may immediately terminate this contract.
b. Compensation. Unless otherwise provided,the State shall establish billing procedures and reimburse the Contractor
for actual,reasonable and necessary expenses incurred in providing services pursuant to this contract,based on the submission of
quarterly itemized expenditure statements. Requests for advance can be made on a need basis. However,no more than one
month's advance amount can be outstanding at the end of any two (2)month period. Any advance payments or portion thereof
outstanding at the end of the contract period will become immediately due and payable to the State. Payments pursuant to this
contract shall be made as earned,in whole or in part,from available Federal funds encumbered for the purchase of the described
services. The liability of the State, at any time, for such payments shall be limited to the amount of such encumbered funds
remaining.
In the event this contract is terminated,final payment to the Contractor may be withheld at the discretion of the State
until the State tenders final acceptance of the Contractor's performance or completion of a final audit by the State.
Weld County Youth Conservation Corps 3 of 9
Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the
Contractor either by the Contractor reimbursing the State or by deduction from subsequent payments under this contract or other
contracts between the State and the Contractor,or by the State as a debt due to the State.
c. Confidentiality of Records. In the event the Contractor shall obtain access to any records or files of the State in
connection with,or during the performance of,this contract,the Contractor shall keep such records and information confidential
and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent as such laws and
regulations apply to the State.
The Contractor agrees to notify and advise in writing,all employees,agents,consultants,licensees,or sub-contractors
of the said requirements of confidentiality and of possible penalties and fines imposed for violation thereof,and secure from each
an acknowledgment of such advisement and agreement to be bound by the terms of this agreement as an employee, agent,
consultant, licensee or sub-contractor of the Contractor,as the case may be. Any breach of confidentiality by the Contractor or
third party agents of the Contractor shall constitute good cause for the State to cancel this contract,without liability;any and all
information delivered to the Contractor shall be returned to the State. Any State waiver of an alleged breach of confidentiality by
the Contractor or third party agent of the Contractor is not to imply a waiver of any subsequent breach.
d. Ownership of Materials and Information. The Contractor agrees that all materials, information, data, computer
software, documentation, studies and evaluations produced in performance of this contract is the sole property of the State.
e. Reporting. Unless otherwise specified,the Contractor will submit quarterly fiscal and narrative reports in the format
designated by the Corporation for National and Community Service. As this form may undergo revisions,the Contractor will be
notified 45 days prior to the date reports are to be submitted and will be provided with the reporting format and any additional
documentation necessary. The preparation of reports in a timely manner shall be the responsibility of the Contractor and failure to
comply may result in delay of payment of funds or termination of the contract. Required reports shall be submitted to the
Govemor=s Commission on Community Service no later than the end of each calendar quarter and upon the expiration and
termination of the contract or at such time as otherwise specified.
f. Records. In accordance with C.F.R.76.734.which implements 20 U.S.C. 1232f(a),grantees and sub_rantees must
retain records for five years after completion of the activity for which they use grant or subgrant funds. The Contractor shall
maintain a complete file of all records,documents,communications and other materials which pertain to the operation of programs
or the delivery of services under this contract. Such materials shall be sufficient to properly reflect all direct and indirect costs of
labor,materials, equipment, supplies, and services, and other costs of whatever nature for which a contract payment was made.
These records shall be maintained according to generally accepted accounting principles and shall be easily separable from other
Contractor records.
All such records, documents, communications, and other materials shall be the property of the State and shall be
maintained by the Contractor,in a central location and custodia,on behalf of the State,for a period of five(5)years from the date
of final payment under this contract, or for such further periods as may be necessary to resolve any matters pending(including
audits performed by the federal government).
g. Performance Monitoring. The Contractor shall permit the State, the Corporation for National and Community
Service,or any other duly authorized agent or governmental agency,to monitor all activities conducted by the Contractor pursuant
to the terms of this contract. Such monitoring may consist of internal evaluation procedures,examination of program data,special
analysis,on-site checking,formal audit examinations,or any other reasonable procedures. All such monitoring shall be performed
in a manner that shall not unduly interfere with contract work. The Contractor authorizes the State to perform audits or inspections
of its records at any reasonable time during the term of this contract and for a period of three(3)years following the termination of
this contract.
h. Non-performance Remedies. In addition to other specified remedial actions,the State may exercise the following
remedial actions should it find that the Contractor substantially failed to satisfy or perform the duties and obligations in this
contract. Substantial failure to satisfy the duties and obligations shall be defined to mean insufficient,incorrect,improper activities
or inaction by the Contractor. These remedial actions are as follows: 1)Withhold payment to the Contractor until the necessary
services or corrections in performance are satisfactorily completed; 2) Request the removal from work on the contract of
employees of the Contractor whom the State justifies as being incompetent, careless, insubordinate, unsuitable, or otherwise
unacceptable, or whose continued employment on the contract it deems to be contrary to the public interest or not in the best
interest of the State; 3) Deny payment for those services or obligations which have not been performed and which due to
Weld County Youth Conservation Corps 4 of 9 __.
circumstances caused by the Contractor cannot be performed or if performed would be of no value to the State. Denial of the
amount of payment must be reasonably related to the amount of work or performance lost to the State;or,4)terminate the contract
without compensation for termination costs.
i. Non-assignability. Unless otherwise provided, the duties and obligations of the Contractor cannot be assigned,
delegated,nor sub-contracted except with the express written consent of the State. Sub-contracts permitted by the State shall be
subject to the requirements of this contract and the Contractor is responsible for the performance of any sub-contract. In addition,
except as otherwise provided,this contract shall inure to the benefit of,and be binding upon,the parties hereto and their respective
successors and assigns.
Copies of any and all contracts entered into by the Contractor in order to accomplish this project shall be submitted to
the Governor=s Commission on Community Service,Colorado AmeriCorps Program,upon execution,and any and all contracts
entered into by the contractor or any of its sub-contractors shall comply with all applicable federal and state laws and shall be
governed by the laws of the State of Colorado,notwithstanding provisions therein to the contrary.
j. Litigation. Unless otherwise provided the Contractor shall notify the State,within five(5) days after being served
with a summons,complaint,or other pleading in a case which involves services provided under this contract and which has been
filed in any Federal or State court or administrative agency,and shall deliver copies of such document to the State.
k. Continued Performance/Disputes. Any disputes arising under this contract shall be resolved in accordance with Learn
and Serve Program regulations and procedures established by the State and the Corporation for National and Community Service.
Performance under this agreement shall continue pending resolution of any such dispute.
1. Modification and Amendment.
i. Modification by Operation of Law. The Contract is subject to such modifications as may be required by changes
in federal or state law or regulations. Any such modifications shall be incorporated into and be part of this
Contract as if fully set forth herein.
ii. Programmatic or Budgetary Changes. This Contract has a simplified Change Letter Procedure for modifying this
Contract for the following reasons:
1) When there are additional federal statutory or regulatory compliance changes;
2) When additional or less AmeriCorps Program funds are needed;
3) When the Statement of Work\Budget,objectives or completion date of the Project changes as determined by
the Department;
4) Unless otherwise specified in the Statement of Work\Budget,when cumulative budgetary line item changes
exceed ten percent(10%)of total contract amount;
5) When any budget transfers between administration budgetary categories are proposed; under such
circumstances, the State=s approval is not binding until memorialized in a fully executed Change Letter as
specified in subparagraph iii below.
M. Change Letter Process. Contractor must submit a written request to the State Responsible Administrator if
programmatic or budgetary modifications are desired. Changes as outlined above may be modified by Change
Letter Amendments,signed by the State and the Contractor. All modifications to this Contract,Paragraph VI-
Responsible Contract Administrator,Paragraph VIII-Period of Performance,Paragraph IX-Contract Amount,
Exhibit A-Statement of Work\Budget,are hereby incorporated herein by reference. A copy of all such Change
Letters initiated per this subparagraph shall be provided to the accounting office of the State. All other
modifications to this Contract must be accomplished through amendment to the contract pursuant to fiscal rules.
iv. Other Modifications. If either the State or the Contractor desires to modify the terms of this Contract other than
as set forth in subparagraphs ii)and iii)above,written notice of the proposed modification shall be given to the
other party. No such modification shall take effect unless agreed to in writing by both parties in an amendment
to this Contract properly executed and approved in accordance with applicable law. Any amendment required
per this subparagraph will require the approval of other appropriate state agencies,e.g.Attorney General,State
Controller, etc.
m. Termination. Any provision of this contract to the contrary notwithstanding,in the event termination of this contract
becomes necessary, in the State's sole discretion, to comply with any court order concerning State personal services contracts
Weld County Youth Conservation Corps 5 of 9
generally,or this contract specifically,this contract may be terminated by the State immediately upon the giving of notice to the
Contractor without further obligation of the State.
Otherwise,the State shall have the right to terminate this contract for nonperformance by giving the other party seven
(7)days notice by certified or registered mail,return receipt requested. If notice is so given,this contract shall terminate on the
expiration of the seven(7)days, and the liability of the parties hereunder from further performance of the terms of this contract
shall thereupon cease,but the parties shall not be released from the duty to perform their obligations up to the date of termination.
Termination of this contract for nonperformance shall not be construed to limit in any way the State=s other available remedies at
law for any Contractor=s breach.
n. Termination For Convenience. The State may terminate this contract at any time the State determines that the
purposes of the distribution of monies under the contract would no longer be served by completion of the Project. The State shall
effect such termination by giving thirty(30)days written notice of termination to the Contractor and specifying the effective date
of such termination. In that event, all finished or unfinished documents and other materials as described in paragraph "d",
Ownership of Materials and Information shall,at the option of the State,become its property.
o. Severability. To the extent that this contract may be executed and performance of the obligations of the parties may
be accomplished within the intent of the contract,the terms of this contract are severable,and should any term or provision hereof
be declared invalid or become inoperative for any reason,such invalidity or failure shall not affect the validity of any other term or
provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term,or the same term
upon subsequent breach.
p. Lobbving,Activities The Contractor assures that it shall comply with Public Law 101-121,Section 319,29 CFR Part
93,restrictions on lobbying.
q. Drug-Free Workplace The Contractor shall ensure compliance with the Drug-Free Workplace Requirements for
Federal Grant Recipients under Sections 5153-5158 of the Anti-Drug Abuse Act of 1988 (41 U.S.C. ` 702-707).
r. Political Activity No funds paid to the Contractor hereunder shall be used for any partisan or non-partisan political
activity or to further the election or defeat of any candidate for public office;nor shall they be used to provide services,or for the
employment or assignment of personnel in a manner supporting or resulting in the identification of programs conducted pursuant to
this contract with(1)any partisan or non-partisan political activity or any other political activity associated with a candidate,or
contending faction or group,in an election for public or party office;(2)any activity to provide voters or prospective voters with
transportation to the polls or similar assistance in connection with any such election; (3) any voter registration activity. The
Contractor shall otherwise comply with the requirement of 5 U.S.C.`1501-1508,which are incorporated herein by this reference as
if fully rewritten.
s. Financial and Uniform Administrative Requirements. By accepting this Contract,the Contractor agrees to comply
with the Learn and Serve Grant and applicable Federal statutes,regulations and guidelines. The Contractor agrees to operate the
funded Program in accordance with the approved Grant application and budget,supporting documents,and other representations
made in support of the approved Grant application. The applicable Federal cost principles,statutory and administrative provisions
can be found in the Learn and Serve Provisions,provided to the Contractor by the State.
t. Audit Requirements Audit requirements for nonprofit organizations or institutions of higher education are covered in
OMB Circular A-133,and OMB Circular A-128 covers requirements for government agencies. The circulars contain the audit
requirements for Federal grantees. The purpose of the circulars is to set uniform audit standards and to minimize the need for
multiple audits when you have more than one Federal grant. The cost of the audit is an"administrative cost."
u. Noncompliance with OMB Standards Contractors who do not comply with contract terms or OMB requirements,may
have costs charged to the contract questioned or disallowed following an audit. (If the financial management system is seriously
inadequate,the State can stop making advance grant payments, suspend funding,terminate the contract,recover funds, or take
other legal steps.) Most common audit findings resulting in questioned or disallowed costs include:
• Inadequate accounting practices;
• Poor internal controls;
• Inadequate documentation and record keeping;
• Inaccurate financial status reports;and
• Failure to return interest on Federal grant funds.
Weld County Youth Conservation Corps 6 of 9
v. Required Financial Documentation All costs charged to the contract must be documented. For example, the
contractor must maintain signed time and attendance records for each and every individual employee and payroll documents
approved by an official of the organization. Individual time distribution records must be maintained for allocating an employee's
salary between this contract and other funding sources. Source documentation must be maintained for other costs such as receipts,
travel vouchers,invoices,bills,or affidavits. Volunteer costs must be documented. All in-kind and other matching contributions,
including grant award documents and receipts from other funding sources must be documented.
XVIII. Discretionary Audit
The State, through the Executive Director of the Department, the State Auditor, or any of their duly authorized
representatives,including an independent Certified Public Accountant of the State's choosing,or the federal government or any of
its properly delegated or authorized representatives shall have the right to inspect,examine,and audit the Contractor's(and any
subcontractor's)records,books, accounts and other relevant documents. Such discretionary audit may be requested at any time
and for any reason from the effective date of this contract until five (5) years after the date final payment for this Project is
received by the Contractor,provided that the audit is performed during normal business hours.
XIX. Actions to Achieve Plan
The State shall have the option to recapture and/or reallocate unexpended funds necessary to achieve planned levels of
activity within its total jurisdiction.
XX. Entire Understanding.
This contract is intended as the complete integration of all understandings between the parties. No prior or
contemporaneous addition,deletion,or other amendment hereto shall have any force or effect whatsoever,unless embodied herein
in writing. No subsequent novation,renewal,addition,deletion,or other amendment hereto shall have any force or effect unless
embodied in a written contract executed and approved pursuant to the State Fiscal Rules.
SPECIAL PROVISIONS
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1)
This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as
he may designate.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted, and otherwise made available.
3. INDEMNIFICATION.
The Contractor shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims,damages,
liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the
Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract.
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT
AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR
SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL
PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONIES PAID BY THE STATE PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE
CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS
UNLESS THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT
PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION,
EXPRESS OR IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT
AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS'
COMPENSATION (AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE
SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR,ITS EMPLOYEES AND AGENTS.
5. NON-DISCRIMINATION.
The contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination
and unfair employment practices.
Weld County Youth Conservation Corps 7 of 9
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution, and enforcement of this contract. Any provision of this contract,whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at
law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision
will not invalidate the remainder of this contract to the extent that the contract is capable of execution.
At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and State laws,
rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET. CRS 24-30-202(1) &CRS 24-30-202.4
Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the vendor
offset intercept system for:(a)unpaid child support debt or child support arrearages; (b)unpaid balance of tax,accrued interest,
or other charges specified in Article 21,Title 39,CRS; (c)unpaid loans due to the Student Loan Division of the Department of
Higher Education; (d)owed amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts
owing to the State or any agency thereof,the amount of which is found to be owing as a result of final agency determination or
reduced to judgment as certified by the controller.
8. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00
No State or other public funds payable under this Contract shall be used for the acquisition, operation, or maintenance of
computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby
certifies that,for the term of this Contract and any extensions,the Contractor has in place appropriate systems and controls to
prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph,the State
may exercise any remedy available at law or equity or under this Contract,including,without limitation,immediate termination
of the Contract and any remedy consistent with United States copyright laws or applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 & CRS 24-50-507
The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
10. ILLEGAL ALIENS - PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and Public Law 208, 104th
Congress,as amended and expanded in Public Law 156, 108th Congress, as amended
The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien. The Contractor represents,warrants,and agrees that it
(i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification
Program administered by the Social Security Administration and Department of Homeland Security, or (ii) otherwise will
comply with the requirements of CRS 8-17.5-101(2)(b)(I). The Contractor shall comply with all reasonable requests made in the
course of an investigation by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any
requirement of this provision or CRS 8-17.5-101 et seq.,the State may terminate this contract for breach and the Contractor shall
be liable for actual and consequential damages to the State.
Appropriate signatures appear on the next page. There is no further text on this page.
Weld County Youth Conservation Corps 8 of 9
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR: STATE OF COLORADO:
GOV NOR BILL OW S
Weld County, Colorado (�^
Legal Name of Contracting Entity By 0,,s ti r \ . ft
CHIEF OF STAFF, OF$IC JOF HE LT. GOVERNOR
k 84-6000-813 LEGAL REVIEW:
Federal ID.Nuum
*or Social Security Number ATTORNEY9NE
Signature of Authorized Officer Departure of ersonnel and A istration
M. J. Geile, Chair, 1 •tr1 of County Commissioners
Print Name&Title of A r 7 +1 c 2006
An / VC n �JA ' ' /J
An attestation is requ EST: ,t2$_/,/4f&:1
°ww"..s c"ee av"Y!1 v"
ism 1 � .� , p COUNTY CLERK TO THE BOARD
Y !x.
(Place corporate seal a D.T At' 1"A , tJ1.,f?,.
�# j § ,= DEP l Y CLER TO THE BOARD
6, > l ".
ALL CONTRACTS MU BY HE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until the State
Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the
contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated
to pay for the goods and/or services provided.
STATE CONTROLLER:
LESLIE M. SHENEF LT
By /11G .
Department of Personnel and Administration
Date 2 - /l/ — O.4
Weld County Youth Conservation Corps 9 of 9
Exhthi- f1
RPT_BGT_424
July 27,2006 4:27 PM
Weld County Youth Conservation Corps (WCYCC)
Board of Weld County Commissioners,Weld County Division of Human
Application ID:06AC058548 Services Budget Dates:
Total Amt CNCS Share Grantee Share
Section I.Program Operating Costs
A. Personnel Expenses 43.999 17,649 26,350
B. Personnel Fringe Benefits 15,849 6,339 9,510
C.Travel
Staff Travel 0 0 0
Member Travel 16,000 0 16,000
Total $16,000 $0 $16,000
D. Equipment 0 0 0
E Supplies 2,400 1,320 1,080
F. Contractual and Consultant Services 0 0 0
G.Training
Staff Training 0 0 0
Member Training 11,220 0 11,220
Total $11,220 $0 $11,220
H. Evaluation 200 0 200
I.Other Program Operating Costs
Travel to CNCS-Sponsored Meetings 2,000 0 2,000
Total $2,000 $0 $2,000
Section I.Subtotal $91,668 $25,308 $66,360
Section I Percentage 28% 72%
Section II.Member Costs
A. Living Allowance
Full Time(1700 hrs) 130,800 104,640 26,160
1-Year Half Time(900 hours) C' 0 0
Reduced Half Time(675 hrs) 0 0 0
Quarter Time(450 hrs) 0 0 0
Minimum Time(300 hrs) 0 0 0
2-Year Half Tme(2nd Year) 0 0 0
2-Year Half Time(1st Year) 0 0 0
Total $130,800 $104,640 $26,160
B. Member Support Costs
FICA for Members 10,006 8,004 2,002
Worker's Compensation 0 0 0
Health Care 16,560 13,248 3,312
Total $26,566 $21,252 $5,314
Section II.Subtotal $157,366 $125,892 $31,474
Section II.Percentages 80% 20%
Section III.Administrative/Indirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount 7,560 0 7,560
Commission Fixed Amount 0 0 0
Total $7,560 $0 $7,560
B.Federally Approved Indirect Cost Rate
Section III.Subtotal $7,560 $0 $7,560
Section III Percentage 0% 100%
Section I+Ill.Funding Percentages 26% 75%
Budget Totals $256,594 $151,200 $105,394
Budget Total Percentage 59% 41%
Required Match 26%
#of years Receiving CNCS Funds 4
Form 424A Modified SF-424A (4/88 and 12/97)
Page 1
RPT_BGT_424
July 27,2006 4:27 PM
Weld County Youth Conservation Corps (WCYCC)
Board of Weld County Commissioners,Weld County Division of Human
Services
Total MSYs 12.00
Cost/MSY $12,600
Form 424A Modified SF-424A (4/88 and 12/97)
Page 2
ex 6;1,54 B
Performance Measures
Service Categories
GED/Dropouts Primary ❑ Secondary x7
Other Environment Primary ax Secondary
Service Category: Other Environment
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Twelve full time AmeriCorps members will annually participate in corps citizenship activities
designed to increase their knowledge of their roles, rights, and responsibilities as citizens. Members
will participate in at least 20 hours of training covering the 12 month period from September to
August the following year.
Briefly describe how you will achieve this result(Max 4,000 chars.)
Twelve AmeriCorps members will annually participate in 20 hours of citizenship training activities
that focus on their roles, rights, and responsibilities as citizens.
Activity Start Date04 September 2006 Number of Members:12
Activity End Date:03 September 2007 Hours per Day (on average)1
Days per Week (on average)2
Results
Result: Output
Twelve AmeriCorps members will participate in citizenship training activities.
Indicator: Number of hours members participate in citizenship training activities
Target: Twelve AmeriCorps members will annually participate in 20 hours of citizenship training activities
that focus on their roles, rights, and responsibilities as citizens.
Target Value: 20
Instruments:WCYCC training logs
PM Statement: Twelve AmeriCorps members will annually participate in citizenship training activities. Members will
participate in 20 hours of citizenship training activities that focus on their roles, rights, and
responsibilities as citizens.
Prey. Yrs. Data:Twelve full time AmeriCorps members completed over 20 hours of training in citizenship through the
tWe the Peopled, curriculum and use of additional information such as Liberty Day Colorado which
provides information on the Constitution and the Bill of Rights.
Result: Intermediate Outcome
Participation in citizenship training activities will increase the corps members' knowledge of their
rights and responsibilities as citizens.
Indicator: Percentage of members who complete a minimum of 20 hours of traiing and who
achieve a passing score on the WCYCC citizenship test
Target: 80% of the members will complete a minimum of 20 hours of participation in citizenship training
Page 27
Result: Intermediate Outcome
activities and 80% of those members will achieve a passing score on the WCYCC citizenship
test.
Target Value: 80%
Instruments:WCYCC citizenship test
PM Statement: Participation in citizenship training activities will increase the corps memberst knowledge of their
rights and responsibilities as citizens. 80% of the members will complete a minimum of 20 hours of
participa on in citizensnip training activities and 80% of those members will achieve a passing score
on the WCYCC citizenship test.
Prey. Yrs. Data:Twelve members completed 20 hours or more of training in citizenship activities designed to increase
their knowledge of their roles as citizens. Of the members who completed the program and were
available to take the post test, 100% (5 of 5) achieved a passing score on the WCYCC citizenship
test.
Result: End Outcome
Members will be better prepared citizens as a result of their participation in citizenship training
activities. They will understand their roles, rights, and responsibilities as citizens and thereby
become more productive members of their community.
Indicator: Percentage of members who register to vote and complete commitment card
Target: 80% of completing members will make a commitment to register to vote and complete a pledge
card and oath of affirmation indicating their commitment to continue to volunteer in their
communities and to stay out of legal trouble.
Target Value: 80%
Instruments:WCYCC commitment form.
PM Statement: Members will be better prepared citizens as a result of their participation in citizenship training
activities. They will understand their roles, rights, and responsibilities as citizens and thereby
become more productive members of their community. 80% of completing members will make a
commitment to register to vote and complete a pledge card and oath of affirmation indicating their
commitment to continue to volunteer in their communities and to stay out of legal trouble.
Prey. Yrs. Data:Twelve members completed 20 hours or more of training in citizenship activities designed to increase
their knowledge of their roles as citizens. Of the members who completed the program and were
available to take the post test, 100% (5 of 5)achieved a passing score on the WCYCC citizenship
test. 100%1 of the completing members (5 of 5) registered to vote in addition to signing an oath of
affirmation that they would continue to volunteer and stay out of legal trouble.
rte.- s a
. , se ..,...r.;tii, S ,..�.,.es..a�G �. . ......, .. !�1,;; t ,24;;;;t.,.LI1 3,„h.,a 'AV M .S m ...,.�..r i_a�. „.., . .,..,.. .. . .
Service Category: Other Environment
Measure Category: Needs and Service Activities
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
AmeriCorps members will provide meaningful service to project sponsors which; target conservation
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools etc, and which meet the identified needs of local communities.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Twelve full time AmeriCorps members will provide meaningful service to the local communities in
Page 28
•
Briefly describe how you will achieve this result(Max 4,000 chars.)
Weld County for 35 hours per week covering the 12 month period from September to August of the
following year.
Activity Start DateD4 September 2006 Number of Members:12
Activity End Date:03 September 2007 Hours per Day (on averagep
Days per Week ion average
Results
Result: Output
AmeriCorps members will provide meaningful service to project sponsors which; target conservation
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools etc, and which meet the identified needs of local communities.
Indicator: participants
Target: Twelve full time AmeriCorps members will provide meaningful service to the local communities in
Weld County for 35 hours per week covering the 12 month period from September to August of
the following year. Members will annually complete projects th
Target Value: 35
Instruments:Corps member time sheets and project tracking logs.
PM Statement: AmeriCorps members will annually provide meaningful service to project sponsors which; target
conservation efforts (environmental and historical), improve the environment, improve or create
recreation areas including parks, trails, pools, etc., and which meet the identified needs of
communities. Members will annually complete projects that focus on conservation efforts
(environmental and historical), improve the environment, improve or create recreation areas including
parks, trails, pools, etc.
Prey. Yrs. Data:Twelve full time members completed meaningful service to the local communities, agencies, and
CBOj,s/FBOd,s in Weld County. Service activities focused on the identified needs of project
sponsors.
Result: Intermediate Outcome
Twelve full time AmeriCorps members will provide meaningful service to the local communities in
Weld County for 35 hours per week covering the 12 month period from September to August of the
following year.
Indicator: Number of environmental projects completed
Target: Members will annually complete a minimum of 24 projects that focus on conservation efforts
(environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools, etc.
Target Value: 24
Instruments:Corps member time sheets and project tracking logs.
PM Statement: AmeriCorps members will annually provide meaningful service to project sponsors which; target
conservation efforts (environmental and historical), improve the environment, improve or create
recreation areas including parks, trails, pools, etc., and which meet the identified needs of
communities. Members will annually complete a minimum of 24 projects that focus on conservation
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools, etc.
Prey. Yrs. Data:Twelve full time members completed 74 projects benefiting 440,423 people (duplicated) through
Page 29
Result: Intermediate Outcome
meaningful service to the local communities, agencies, and CBOts/FBOLs in Weld County. Service
activities focused on the identified needs of project sponsors.
Result: End Outcome
Service projects will improve/enhance existing recreation areas, increase the user's knowledge of
local history, and/or improve/conserve the local environment.
Indicator: Percentage of project sponsors rating sery ices as meeting or exceeding expectations
Target: Annually, 20 of the 24 projects (85%), completed over the 12 month period from September to
August of the following year, will rate the services received as meeting or exceeding
expectations.
Target Value: 85%
Instruments:Project sponsor evaluations
PM Statement: Service projects will improve/enhance existing recreation areas, increase the userts knowledge of
local history, and/or improve/conserve the local environment. Annually, twenty (20) of the twenty-four
(24) projects (85%), completed over the 12 month period from September to August of the following
year, will rate the services received as meeting or exceeding expectations.
Prey. Yrs. Data:The WCYCC provided service on a variety of projects that serve the citizens of Greeley, the residents
of Weld County, as well as other visitors to the Weld County area. Of the project sponsors who
responded to the project evaluation requests, 100% rated the services received as either meeting or
exceeding their expectations
r + n e r a '^ k 3 I s ,.71 Service Category: GED/Dropouts
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max.4,000 characters)
Those AmeriCorps members who do not possess a high school diploma or GED at time of
enrollment will participate in educational activities designed to prepare them to take and obtain their
GED. Members will participate in these activities an average of to hours a week starting in
September and continuing until they obtain their GED.
Briefly describe how you will achieve this result(Max 4,000 chars.)
r00% of those AmeriCorps members that do not possess a high school diploma or GED at time of
enrollment will participate in educational activities for an average of 1O hours per week until they
obtain their GED.
Activity Start Date04 September 2006 Number of Members:6
Activity End Date:03 September 2007 Hours per Day (on average)2
Days per Week (on average)5
Results
Result:Output
Members who do not possess a high school diploma or GED at time of enrollment will participate in
educational activities designed to prepare them to obtain their GED.
Page 30
Result: Output
Indicator: participants
Target: 100% of those AmeriCorps members that do not possess a high school diploma or GED at time
of enrollment will participate in educational activities for an average of 10 hours per week until
they obtain their GED.
Target Value: 100%
Instruments:Lab participation logs
PM Statement: Members who do not possess a high school diploma or GED at time of enrollment will participate in
educational activities designed to prepare them to obtain their GED.
Prey. Yrs. Data:There were a total of seven (7) members who did not possess a high school diploma or GED at time
of enrollment. These members participated in educational activities designed to prepare them to take
and obtain their GED.
Result: Intermediate Outcome
Participation in educational activities will prepare members to take and obtain their GED.
Indicator: Percentage of participating members who show a grade gain
Target: 90% of participating members will show a grade gain in the educational components.
Target Value: 90%
Instruments:Lab participation logs
PM Statement: Participation in educational activities will prepare members to take and obtain their GED. 90% of
participating members will show a grade gain in the educational components.
Prey. Yrs. Data:100% of the members who were required to participate in the educational components showed a
grade gain. Members who used their time wisely realized the most benefit.
Result: End Outcome
Members who do not possess a high school diploma or GED at time of enrollment will obtain their
GED.
Indicator: Percentage of participating members who obtain their GED
Target: Three of the six (50%) of the members involved in this activity will obtain their GED.
Target Value: 50%
Instruments:GED test
PM Statement: Members who do not possess a high school diploma or GED at time of enrollment will obtain their
GED. Three of the six (50%) of the members involved in this activity will obtain their GED.
Prey. Yrs. Data:Three members obtained their GED. The remaining members who were enrolled in this activity either
were relieved for cause or left the country.
N .aka
Service Category: GED/Dropouts
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max.4,000 characters)
Twelve full time AmeriCorps members will participate in a variety of life skill development activities
such as First Aid, CPR, Conflict Resolution. STD Awareness, WAIT training, Disability Awareness,
Diversity, Team Building, budgeting, and career development activities.
Briefly describe how you will achieve this result(Max 4,000 chars.)
80% of the AmeriCorps members will participate in training activities in First Aid, CPR, Conflict
Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity, Team Building,
Page 31
Briefly describe how you will achieve this result(Max 4,000 chars.)
budgeting, and career development activities.
Activity Start Date04 September 2006 Number of Members:12
Activity End Date:03 September 2007 Hours per Day (on average)1
Days per Week (on average)5
Results
Result: Output
Members will participate in a variety of training activities designed to increase their life skills.
Indicator: Percentage of members who participate in life skills activities
Target: 80% of the AmeriCorps members will participate in training activities in First Aid, CPR, Conflict
Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity, Team Building,
budgeting, and career development activities.
Target Value: 80%
Instruments:WCYCC training logs
PM Statement: Members will participate in a variety of training activities designed to increase their life skills. 80%of
the AmeriCorps members will participate in training activities in First Aid, CPR, Conflict Resolution,
STD Awareness, WAIT training, Disability Awareness, Diversity, Team Building, budgeting, and
career development act iv ities.
Prey. Yrs. Data:100% of the members received 12 hours of instruction in First Aid and adult and infant CPR. Each
member also received training in team building, conflict resolution, disability awareness, diversity, and
budgeting activities. Completing members received career assessments, training in resume writing,
completing job applications, and participated in mock interviews.
Result: Intermediate Outcome
Members will participate in a variety of training activities designed to increase their life skills.
Indicator: Percentage of members who complete a minimum of 20 hours of training in a variety of
life skills activities
Target: 80% of the members will complete a minimum of 20 hours of training in a variety of activities
designed to increase their life skills.
Target Value: 80%
Instruments:WCYCC training logs
PM Statement: Participation in life skill training activities will help prepare members for life after AmeriCorps. 80% of
the members will complete a minimum of 20 hours of training in a variety of activities designed to
increase their life skills.
Prey. Yrs. Data:100% of the members participated in a minimum of 20 hours of training activities which included
Adult/Infant CPR, First Aid, conflict resolution, team building, WAIT, disability awareness, diversity,
HIV awareness, STD awareness, and budgeting.
Result: End Outcome
Members will participate in a minimum of 6 life skill training activities which would include First
Aid, CPR, Conflict Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity,
Team Building, budgeting, and career development activities.
Indicator: Percentage of members who receive certificates of completion in 3 of 6 training activities
Target: 80% of the members will obtain certificates of completion in 3 out of the 6 training activities.
Target Value: 80%
Instruments:Certificates of Completion
PM Statement: Members will participate in a minimum of 6 life skill training activities which would include First Aid,
CPR, Conflict Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity, Team
Page 32
Result: End Outcome
Building, budgeting, and career development activities. 80% of the members will obtain certificates of
completion in 3 out of the 6 training activities.
Prey. Yrs. Data:100% of the members received certificates three training activities which were First Aid, Adult/Infant
CPR, and conflict resolution.
Page 33
EXHIBIT #C
SAMPLE BILATERAL CHANGE ORDER LETTER
Date: State Fiscal Year: Bilateral Change Order Letter No.
In accordance with Paragraph XVII (L) of contract routing number (FY) (Agency) (Routing #) between the
State of Colorado Office of the Lieutenant Governor and (contractor's name) covering the period of
(include performance period here)) the undersigned agree that the supplies/services affected by this
change letter are modified as follows:
This Change Order Letter provides for the Governor's Commission on Community Service (GCCS), under the auspices of the
Office of the Lieutenant Governor,to make the following changes to its AmeriCorps Program Award (Program) contracts:
1. Programmatic Changes with the prior written approval of the AmeriCorps Program Office:
a. Changes in the scope,objectives or goals of the Program,whether or not they involve budgetary changes;
b. Substantial changes in the level of participant supervision;
c. Entering into additional sub-grants or contracts for ArneriCorps activities funded by the grant,but not identified or included in the
approved application and grant budget.
2. Program Changes for Formula Programs with the prior written approval of the appropriate State Commissions:
a. Changes in the scope,objectives or goals of the Program,whether or not they involve budgetary changes;
b. Substantial changes in the level of participant supervision;
3. Budgetary Changes with grantee's prior written approval of the Corporation's Office of Grants Management:
a. Reallocation of Funds from the"Member Support Cost"category to other categories of the approved budget. However,the grantee
may reallocate funds within the line items in this category,except for increases in health care cost per member,which must be approved.
The specific line items covered by this sub-clause are:
i. Living allowance,
u. FICA,worker's compensation,and unemployment insurance,and
iii. Health care (or alternative health care).
b. Specific Costs Requiring Prior Approval before Incurrence under OMB Circulars A-21,A-87 or A-122. For certain cost items,the cost
circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are overtime pay,rearrangement
and alteration costs,and pre-award costs.
c. Purchases of Equipment over$5,000 using grant funds,unless specified in the approved application and budget.
d. Unless the Corporation share of the award is$100,000 or less,changes to cumulative budget line items that amount to 10 per cent
(10%) or more of the total program budget must be approved in writing in advance by the Corporation. The total program budget
includes both the Corporation and grantee shares. Grantees may transfer funds among approved direct cost categories when the
cumulative amount of such transfers does not exceed 10 per cent of the total program budget.
e. Approvals of Programmatic and Budget Changes.
The effective date of this change order is upon the date of approval by the State Controller or delegee.
APPROVALS:
Contractor Name: State of Colorado:
Bill Owens,Govemor
By: By: Date:
Name For the Executive Director/College President
Title Colorado Department of/or Higher Ed Institution
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such
assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated
below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for goods and/or services
provided.
State Controller
Leslie M. Shenefelt
By: Date:
FREQUENTLY ASKED QUESTIONS
WHO DO I CALL FOR HELP?
Colorado AmeriCorps State Programs
The AmeriCorps Education Award, AmeriCorps State Formula and AmeriCorps State Competitive Grants are
administered by the Governor's Commission on Community Service. If you have questions regarding your
Education Award grant, please call Terri Jutzi at 303-866-2531. For questions about the State Formula or State
Competitive Grants, contact Mark Skinner at 303-866-2565.
Training Issues/Ideas jOr all Colorado Programs— Cali the PD AT Coordinator
The Commission oversees Program Development Assistance and Training for all Colorado streams of national
service. If you have training ideas or issues that are of a broader concern (not just for your program and member
needs), contact Mark Skinner at 303-866-2565.
Disability Issues— Call the Disability Coordinator
The Commission provides training, technical assistance, and has limited funds for reasonable accommodations to
assist programs with the recruitment and retention of members with disabilities. Terri Jutzi is the Commission's
Disability Coordinator. She can be reached at 303-866-2531
The Program Director's Handbook and the AmeriCorps Provisions
In addition, you should have a copy of the Program Director's Handbook for the program year. The handbook will
provide you with greater detail on managing an AmeriCorps program, such as member enrollment, training,
benefits, check lists, etc. This Handbook, coupled with the enclosed AmeriCorps Provisions, are the two
documents that should assist you with the ins and outs of AmeriCorps program management. The Program
Director's Handbook is available online at: www. Americorps.org.
The.'ImeriCoits
You are encouraged to subscribe to the AmeriCorps Listserv. The Listserv, or ACList,is a forum for AmeriCorps
Programs, State Commissions, T/TA Providers, Corporation for National and Community Service Staff, and
anyone else interested in AmeriCorps. Discussion focuses on training, technical assistance, and programmatic
issues. To subscribe, send a blank email to join-aclisui liscs.ett.oro.
Other helpful Resources
www.ctr.ora is the website of the National Service Resource Center (NSRC). This website offers a wealth of
information about how to access national service information. You can download sample tracking forms, access
national service publications, peruse the T/TA calendar for national trainings applicable to AmeriCorps, learn how
to get free books and resources for your program.
vvww.cns.gov or www.americorps.org is the official website for the Corporation for National and Community
Service and AmeriCorps. You should regularly check this website for information that is helpful to your program
and your members.
hrtp:;/www.colorado.goy/errs/ is the official website of the Governor's Commission on Community Service.
This website includes all of Colorado's national service programs as well as information about the Commission.
www.projectstar.orn is the website for Project STAR (Support and Training for Assessing Results), which is the
technical assistance provider for national service program evaluation. This site is very useful for obtaining
assistance with your objectives as well as tools and tips for measuring progress.
Included in this packet are phone lists for the Governor's Commission on Community Service, as well as the
Colorado Service Network. You are encouraged to network with AmeriCorps program coordinators.
• HOW DO I GET THE MONEY?
Request for Reimbursement Form
Enclosed in this packet is a form called the Request for Reimbursement Form. This grant program operates on a
reimbursement basis which means your program submits a request for reimbursement for expenditures made. You
may submit a request as often as you wish, but you are encouraged to submit on a regular basis, such as with your
Semi-Annual Progress Report. Please contact Terri Jutzi at (303) 866-2531 should you need assistance filling
out the form.
WHAT REPORTS DO I HAVE TO SUBMIT?
Sena,.-1 nnual Pro-press P port
The Semi-Annual Progress Report is due to the Commission every six months. The Commission reviews and
compiles the progress reports from all AmeriCorps programs and forward the reports to the Corporation for
National Service so that they arrive in Washington D.C. by the close of the month in which reports are due. It is
important that you get your report in by the due date listed on the cover of this letter in order for the Commission
to properly review and compile all reports within a short turn around period.
Your due dates in this letter supercede any due dates listed in the Provisions or Program Director's
Handbook. The dates listed in the Provisions and the Handbook are the dates that the Commission must submit
reports to Washington, D.C. Programs must submit reports to Commissions on the dates listed in this letter so that
the Commission can review and compile the information. The lead time also allows the Commission to work with
programs to correct any errors in reporting and clarify any information that may raise "red flags" with the
Corporation. It is in your best interest to submit these reports at your earliest convenience, but certainly no later
than the dates listed on the cover letter.
Financial Status Report
The Financial Status Report is a federal report that tracks the amount of money you have spent from the grant.
This report is cumulative over the course of Your program year. The State as well as the Corporation for National
Service review these reports for accuracy. In addition, these reports are reviewed extensively by the Corporation at
the time of renewal of your program. The Corporation will not award any funds to a state until all program reports
are received and accurate. It is very important that these reports are accurate.
Renewal Grant
By law, most AmeriCorps programs are renewable for up to three years, after which they must reapply as new
programs if they wish to continue. Programs in the third year of a cycle will need to reapply as a "new" program
should you wish to continue the AmeriCorps program. Programs in the first or second year of a cycle will need to
submit a renewal/continuation request, which consists of new forms, budgets, etc. for the upcoming year. Renewal
dates and instructions will be forwarded to you as soon as the information is issued to the Governor's Commission.
Annual Accomplishment Review
Each year, Aguirre International requests an Annual Accomplishment Review report from all AmeriCorps programs
nationwide. The report varies from year to year and the due date for the report is October 31.
Member Forms
Member data must be recorded through the Web-Based Reporting System (WBRS). Programs should complete the
Member Information Profile, Member Enrollment Forms, Changes (as may be applicable), and Member Exits
through WBRS. In addition, programs must keep the signed original forms on file. Further, Member time must be
kept on WBRS in addition to the signed copies kept on file with the program. Programs should enter member time
logs for the month by the close of the following month (for instance, September time logs should be entered and
approved no later than October 31).
Other Reports and/or Requests for Information
On occasion, programs are requested to submit data or reports to the Governor's Commission or to the
Corporation for National Service. Often this is because Congress has asked for specific information. Programs are
required to comply with all requests for information.
A-133 Audit
The A-133 Audit (revised June 24, 1997) is required of all non-profit organizations and state and local governments
that expend $300,000 or more in a year in all Federal awards. Please consult with your financial officer to determine
if your organization is required to submit an audit.
WHAT HAPPENS DURING THE GRANT YEAR?
Site Visits
An on-site monitoring visit will be conducted during the grant year. This usually occurs after your program has had
a chance to get going. Site visits provide a valuable opportunity to accomplish a number of things, including:
1) gathering information beyond written reports;
2) ensuring the program is making progress toward goals;
3) identifying problem areas first-hand and identify opportunities for improvement;
4) facilitating a partnership between the Governor's Commission and program staff to better understand
each others' needs and address problems together in a supportive way; and
5) celebrating success and achievements.
Overall, site visits are meant to ensure success at the outset by forming effective partnerships. At least one site visit
is required during the program year. You will be called to schedule a site visit. If you have an event or activity that
would be a good opportunity for a visit, please feel free to call and suggest this date, and please feel free to contact
the Governor's Commission and invite Commission staff or Commissioners to visit your site for special events.
The Governor's Commission would love to observe, participate, praise, and provide technical assistance to your
program throughout the year, not just during the formal monitoring visit.
Meetings
Meetings of all AmeriCorps program staff, as well as the Colorado Service Network (includes VISTA, NCCC,
Senior Corps, Learn & Serve, and AmeriCorps''State and National), will be held regularly throughout the year. You
will receive notification of meetings at least two weeks prior to the meeting. The Commission also sponsors an
annual Colorado Service Conference. As well, program coordinators are invited to attend the regular meetings of
the Governor's Commission on Community Service as observers. These meetings are typically held on the first
Wednesday of every month. Commission meetings begin at 12:30 and usually run until about 2:00 p.m. The
Governor's Commission is unable to purchase lunches for grantees so if you decide to attend, please feel free to
bring a sack lunch.
Training Opportunities
The Commission hosts a variety of training opportunities, such as the annual Colorado Service Conference, for
AmeriCorps Members and AmeriCorps Program Staff throughout the grant year. You will be notified of such
opportunities as they arise. If you are in need of technical assistance around program management or have ideas for
training that could be applicable to other AmeriCorps programs as well as your own, please call the Commission
Program Officers: Mark Skinner at 303-866-2565, or Terri Jutzi at 303-866-2031.
Correspondence
Throughout the year, you will receive a variety of program tips, AmeriCorps updates, Member rosters, and new and
revised information applicable to AmeriCorps programs. This information is important and should be read.
REQUEST FOR REIMBURSEMENT FORM
COLORADO AMERICORPS*STATE PROGRAMS
Please report actual expenditures for the specified reporting period. Please mail one (1) signed original
and one (1) copy to: Governor's Commission on Community Service, 1600 Broadway Suite 1030,
Denver, CO 80202. If you have any questions, contact Terri Jutzi at (303) 866-2531. Please make and
keep one copy for your files.
CONTRACT INFORMATION
•
Legal Applicant: Address/City/Zip:
Project Name:
Name of Individual Completing Report: Phone:
Fax:
Contract Number: Amount of Contract:
Contract Period of Performance: to:
Request lln voice Number: Date ofRequestllnvoice:
Request for Reporting Period From: _ to: _
I certify that to the best of my knowledge and belief the data reported below is correct and that all expenditures were made
in accordance with the items of the contract and that the payment is due and has not been previously requested.
Authorized Signature: Date:
Printed Name: Title:
REQUEST FOR FUNDS - USE THIS TO REQUEST CNCS FUNDS- DO NOT INDICATE MATCH
1. Total Expenses
a. Actual Cumulative CNCS Expenses (not including match)to date through
for this Program and Contract year S
b. Projected CNCS Expenses for Period: From: To:
(Check your contract to see if you are eligible for an advance)
c. Total Actual and Projected Expenditures (1 a+ lb) g
2. Funds Received and Requested from GCCS
a. Cumulative Funds Received to Date for current Program Year g
i
b. Funds Requested but Not Yet Received for Current Program Year $
c. Total Funds Received and Requested (2a + 2b)
3. Amount of Request for this Invoice (1c—2c) $
Received Okay to Pay: For Commission Use Only
Appropriation Code: Date
Auth. Signature:
REQUEST FOR REIMBURSEMENT FORM
COLORADO AMERICORPS*STATE PROGRAMS
Please report actual expenditures for the specified reporting period. Please mail one(1) signed original
and one(1) copy to: Governor's Commission on Community Service, 1600 Broadway Suite 1030,
Denver, CO 80202. If you have any questions, contact Tern Jutzi at(303) 866-2531. Please make and
keep one copy for your files.
CONTRACT INFORMATION
Legal Applicant: Address/City/Zip:
Project Name:
Name of Individual Completing Report: Phone:
Fax.
Contract Number: Amount of Contract:
Contract Period of Performance: to:
REQUESTIINVOICE NUMBER: DATE OF REQCESTUNVOICE:
REQUEST FOR REPORTING PERIOD FROM: TO:
i certify that to the best of my knowledge and belief the data reported below is correct and that all
expenditures were made in accordance with the items of the contract and that the payment is due and
has not been previously requested.
Authorized Signature: Date:
Printed Name: Title:
REQUEST FOR FUNDS— USE THIS TO REQUEST CNCS FUNDS- DO NOT INDICATE MATCH
1. Total Expenses •
a. Actual Cumulative CNCS Expenses(not including match)to date through
for this Program and Contract year
b. Projected CNCS Expenses for Period: From: To:
(Check your contract to see if you are eligible for an advance) $
c. Total Actual and Projected Expenditures(la+ lb) $
2.Funds Received and Requested from GCCS
a. Cumulative Funds Received to Date for current Program Year s
! b. Funds Requested but Not Yet Received for Current Program Year s
c. Total Funds Received and Requested(2a+2b) $
3: Amount of Request for this Invoice(lc—2c) ... $
Received Okay to Pay: For Commission Use Only
Appropriation Code: Date
Auth.Signature:
Q$tR I C O,p
cp
* A
2006-2007
AmeriCorps
Grant Provisions
AMERICORPS GRANT PROVISIONS
These AmeriCorps Grant Provisions are binding on the Grantee. By accepting funds under
this grant, the grantee agrees to comply with the AmeriCorps Provisions, all applicable federal
statutes, regulations and guidelines, and any amendments thereto. The grantee agrees to operate
the funded Program in accordance with the approved grant application and budget, supporting
documents, and other representations made in support of the approved grant application. The
grantee agrees to include in all sub-grants the applicable terms and conditions contained in this
award.
For the purposes of these Provisions, AmeriCorps refers to AmeriCorps*State,
AmeriCorps*National and AmeriCorps*Tribes and Territories Programs only. All applicable
Provisions of the grant, including regulations and OMB circulars that are incorporated by
reference shall apply to any grantee, sub-grantee, or other organization carrying out activities
under this award.
TABLE OF CONTENTS
I. Changes to the 2006 AmeriCorps Grant Provisions
il. Legislative and Regulatory Authority
III. Other Applicable Statutory and Administrative Provisions
A. States, Indian Tribes, U.S. Territories and Local Governments
B. Nonprofit Organizations
C. Educational Institutions
D. Other Applicable Statutes and Regulations
E. Order of Precedence
IV. AmeriCorps Special Provisions
A. Definitions
B. Affiliation with the AmeriCorps National Service Network
C. Member Enrollment
D. Training, Supervision and Support
E. Terms of Service
F. Changes in Member Status
G. Release from Participation
H. Minor Disciplinary Actions
I. Living Allowances, Other In-Service Benefits and Taxes
J. Post Service Education Awards
K. Matching Requirements
L. Member Records and Confidentiality
M. Budget and Programmatic Changes
N. Reporting Requirements
O. Grant Period and Incremental Funding
V. General Provisions
A. Responsibilities Under Grant Administration
B. Financial Management Standards
C. Administrative Costs
D. Program Income
E. Retention of Records
F. Liability and Safety Issues
G. Non-Discrimination
H. The Office of Inspector General
I. Ownership and Sharing of Grants Products
J. Publications
K. Suspension or Termination of Grant
Attachments:
1. Civil Rights Non-Harassment Policy
2. Grant Program Civil Rights Policy
2
I. CHANGES TO THE 2006 AMERICORPS GRANT PROVISIONS
The following sub-sections have been added/changed:
Section IV. I. 4d Changed: "Half-Time" to "Less than Full-Time"
Section IV. I. 6d Changed: "Half-Time" to "Less than Full-Time"
Section IV. D. 7b Registration to Vote
Section V. D. Program Income
II. LEGISLATIVE AND REGULATORY AUTHORITY
This grant is authorized by and subject to the National and Community Service Act of 1990 as
amended, codified as 42 U.S.C. 12501 et seq., and 45 C.F.R. 2510 et seq. Grantees must comply
with the requirements of the Act and its implementing regulations.
III. OTHER APPLICABLE STATUTORY AND ADMINISTRATIVE PROVISIONS
Grantees must also comply with the applicable federal cost principles, administrative
requirements. and audit requirements incorporated by reference as follows:
A. STATES, INDIAN TRIBES, U.S. TERRITORIES, and LOCAL GOVERNMENTS.
The following circulars and their implementing regulations apply to states,Indian tribes, U.S.
territories, and local governments:
1. Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments -- 45 C.F.R. 2541.2
2. OMB Circular A-87, Cost Principles for State and Local Governments.
3. OMB Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations.
B. NONPROFIT ORGANIZATIONS.
The following circulars and their implementing regulations apply to nonprofit organizations:
1. Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Nonprofit Organizations -- 45 C.F.R. 2543
2. OMB Circular A-122, Cost Principles for Nonprofit Organizations.
3. OMB Circular A-I33, Audits of States, Local Governments and Non-Profit
Organizations.
3
C. EDUCATIONAL INSTITUTIONS.
The following circulars and their implementing regulations apply to educational institutions:
1. Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Nonprofit Organizations -- 45 C.F.R. 2543
2. OMB Circular A-21, Cost Principles for Educational Institutions.
3. OMB Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations.
D. OTHER APPLICABLE STATUTES and REGULATIONS.
The grantee must comply with all other applicable statutes, executive orders, regulations and
policies governing the Program, including but not limited to those cited in these Grant
Provisions, the Grant Assurances and Certifications, and those cited in 45 C.F.R. Parts 2541 and
2543.
E. ORDER OF PRECEDENCE.
Should there be any inconsistency among the Notice of Grant Award, the AmeriCorps Special
Provisions, the General Provisions, and the approved grant application, the order of precedence
that will prevail is (I) Notice of Grant Award, (2) the AmeriCorps Special Provisions, (3) the
General Provisions, and (4) the approved grant application.
IV. AMERICORPS SPECIAL PROVISIONS
A. DEFINITIONS.
For purposes of this grant the following definitions apply:
1. AmeriCorps National Service Network means AmeriCorps*State,
AmeriCorps*National, AmeriCorps*Tribes and Territories, Volunteers in Service to
America (VISTA), and National Civilian Community Corps (NCCC); programs taken
together as programs dedicated to national service. VISTA is authorized under the
Domestic Volunteer Service Act(42U.S.C. 4950 et seq.).NCCC is authorized under the
National and Community Service Act(42 U.S.C. 12611 et seq.).
2. Approved National Service Position means a national service position for which the
Corporation has approved the provision of a national service education award as one of
the benefits to be provided for successful service in the position.
3. Faith-based organizations include:
a. Religious congregations (church, mosque, synagogue, temple, etc.);
b. Organizations, programs, or projects operated or sponsored by a religious
congregation;
4
c. Nonprofit organizations that clearly show by their mission statements, policies,
and/or practices that they are religiously motivated or religiously guided
institutions;
d. Organizations that, when asked, designate themselves as a faith-based or religious
organization; or
e. Collaborations of organizations lead by an organization from the previously
described categories, or of which half or more of the members are from the
previously described categories.
4. Grantee, for the purposes of this agreement, means the direct recipient of this grant. The
term sub-grantee shall be substituted for the term grantee where appropriate. The grantee
is also responsible for ensuring that sub-grantees or other organizations carrying out
activities under this award comply with these provisions, including regulations and OMB
circulars incorporated by reference. The grantee is legally accountable to the Corporation
for the use of grant funds and is bound by the provisions of the grant.
5. Member means an individual:
a. Who is enrolled in an approved national service position;
b. Who is a U.S. citizen, U.S. national or lawful permanent resident alien of the
United States;
c. Who is at least 17 years of age at the commencement of service unless the
member is out of school and enrolled
i. in a full-time, year-round youth corps Program or full-time summer
Program as defined in the Act (42 U.S.C. 12572 (a) (2)), in which case he
or she must be between the ages of 16 and 25, inclusive, or
ii. in a Program for economically disadvantaged youth as defined in the Act
(42 U.S.C. 12572 (a)(9)), in which case he or she must be between the
ages of 16 and 24, inclusive; and
iii. Has a high school diploma or an equivalency certificate (or agrees to
obtain a high school diploma or its equivalent before using an education
award) and who has not dropped out of elementary or secondary school in
order to enroll as an AmeriCorps member (unless enrolled in an institution
of higher education on an ability to benefit basis and is considered eligible
for funds under section 484 of the Higher Education Act of 1965, 20
U.S.C. 1091), or who has been determined through an independent
assessment conducted by the Program to be incapable of obtaining a high
school diploma or its equivalent.
6. Parent Organization means a grantee that is responsible for implementing and
managing a National Direct AmeriCorps or National Direct Education Award Program.
7. Service Recipient means a community beneficiary who receives a service or benefit
from the service of AmeriCorps members.
5
8. Sub-grantee refers to an organization receiving AmeriCorps grant funds from a grantee
of the Corporation.
B. AFFILIATION WITH THE AMERICORPS NATIONAL SERVICE NETWORK.
1. Identification as an AmeriCorps Program or Member. The grantee must identify the
Program as an AmeriCorps Program and members eligible for a Corporation-approved
post-service education award as AmeriCorps members.
2. The AmeriCorps Name and Logo. AmeriCorps is a registered service mark of the
Corporation for National and Community Service. The grantee must use the AmeriCorps
name and logo on service gear and public materials such as stationery, application
forms, recruitment brochures, orientation materials, member curriculum, signs, banners,
press releases and publications created by AmeriCorps members in accordance with
Corporation requirements. The Corporation provides a camera-ready logo. To establish
the relationship between the Program and AmeriCorps, the grantee must use the phrase
"The AmeriCorps National Service Network" or "an AmeriCorps Program" and may use
the slogan "Getting Things Done"TM on such materials in accordance with Corporation
guidelines and requirements. The grantee may not alter the AmeriCorps logo, and must
obtain the written permission of the Corporation before:
a. Using the AmeriCorps name or logo on materials that will be sold, or
b. Permitting donors to use the AmeriCorps name or logo in promotional materials.
The grantee may not use or display the AmeriCorps name or logo in connection with any
activity prohibited in these grant provisions.
3. AmeriCorps Service Gear. The grantee is encouraged to provide the core AmeriCorps
Service Gear Package for each member. The core package includes the standard items
made available by the Corporation, through the Mississippi Industries for the Blind. The
grantee should direct members to wear their service gear at officially designated
AmeriCorps events and may allow members to wear their service gear at other times
consistent with Corporation guidelines. The grantee may not use Corporation funds to
purchase local Program service gear.
4. Participation in AmeriCorps Events. The grantee agrees, within reasonable limits, to
arrange for members to participate in AmeriCorps events and activities sponsored by the
Corporation, such as the National Opening Ceremonies, conferences and national
service days.
6
C. MEMBER ENROLLMENT
Member recruitment, selection and enrollment requirements are in the Corporation's regulations
at 45 C.F.R. Part 2522. In addition, the following apply:
1. Member Enrollment Procedures.
a. An individual is enrolled as an AmeriCorps member when all of the following
have occurred:
i. He or she has signed a member contract;
ii. The program has verified the individual's eligibility to serve;
iii. The individual has begun a term of service; and
iv. The program has approved the member enrollment form in WBRS.
b. Prior to enrolling a member in AmeriCorps, programs make commitments to
individuals to serve. A commitment is defined as signing a member contract
with an individual or otherwise entering into a legally enforceable commitment
as determined by state law.
c. Within 30 calendar days of entering into a commitment with an individual, the
grantee or sub-grantee will notify the Corporation of the commitment via WBRS
by enrolling the individual as a member.
d. Member Enrollment: Within 30 calendar days of the member's starting service,
the program must complete and approve the enrollment form in WBRS.
e. If a commitment does not result in a member actually being enrolled, the
program must cancel the commitment in WBRS within 30 calendar days of the
member's expected start date. If a grantee or sub-grantee does not complete an
enrollment within 30 days of the member's expected start date, the grantee and
sub-grantee will receive notification that the timeframe has expired. The
program will then have 15 calendar days to complete the enrollment before the
commitment is removed from WBRS.
f. Failure to notify the Corporation of member commitments or enrollments within
these timeframes may result in sanctions to the grantee or sub-grantee, up to and
including, reducing the number of member positions or suspending or
terminating the grant.
2. AmeriCorps Members. The grantee must keep time and attendance records on all
AmeriCorps members in order to document their eligibility for in-service and post-
service benefits. Time and attendance records must be signed and dated both by the
member and by an individual with oversight responsibilities for the member.
3. Completion of Terms of Service. A Program should make every effort to enroll
members so that each member has a reasonable expectation of completing his/her term
of service by the end of the Program's project period. Should a Program not be renewed,
a member who was scheduled to continue in a term of service may either be placed in
another Program where feasible, or a member may receive a prorated education award if
the member has completed at least 15% of the service hour requirement.
7
4. Reasonable Accommodation. Programs and activities must be accessible to persons
with disabilities, and the grantee must provide reasonable accommodation to the known
mental or physical disabilities of otherwise qualified members, service recipients,
applicants, and program staff All selections and project assignments must be made
without regard to the need to provide reasonable accommodation.
The vast majority of accommodations are inexpensive. For those cases where reasonable
accommodations are more costly, there is a limited amount of money available through
State Commissions to provide accommodations for service members. The Office of
Disability Employment Policy operates a toll-free, confidential, free resource for
employers on reasonable accommodation requirements and options for accommodating
employees at (800) 526-7234 (voice/TTY), e-mail at JAN@ian.icdi.wvu.edu, or website
at www.jan.wvu.edu.
Accommodations that impose an undue financial or administrative burden on the
operation of the program or fundamentally alter its nature are not reasonable
accommodations. However, the grantee must document and prove any undue burden.
Similarly, a person who poses a direct threat to the health or safety to himself or herself
or to others, where the threat cannot be eliminated by reasonable accommodation, is not a
qualified individual with a disability. In such instances the grantee must document and
prove the direct threat.
5. Member Classification. AmeriCorps members are not employees of the Program or of
the federal government. The definition of"participant" in the National and Community
Service Act of 1990 as amended applies to AmeriCorps members. As such, "a participant
(member) shall not be considered to be an employee of the Program in which the
participant(member) is enrolled" (42 U.S.C. 12511(17) (B)). Moreover, members are not
allowed to perform an employee's duties or otherwise displace employees.
For the limited purposes of the Family and Medical Leave Act of 1993, the member may
be considered an eligible employee of the project sponsor. The Family and Medical
Leave Act's requirements as they apply to AmeriCorps Programs are contained in 45
C.F.R. 2540.220(b).
6. Parental Consent. Before enrolling in a Program, individuals under eighteen years of
age must provide written consent from a parent or legal guardian.
7. Criminal Background Checks. Programs with members (18 and over) or grant-funded
employees who, on a recurring basis, have access to children (usually defined under state
or local law as un-emancipated minors under the age of 18) or to individuals considered
vulnerable by the program (i.e. the elderly or individuals who are either physically or
mentally disabled), shall, to the extent permitted by state and local law, conduct criminal
background checks on these members or employees as part of the overall screening
process.
8
The grantee must ensure, to the extent permitted by state or local law, that it maintains
background check documentation for members and employees covered by this provision
in the member or employee's file or other appropriate file. The documentation must
demonstrate that, in selecting or placing an individual, the grantee or the grantee's
designee (such as a site sponsor) reviewed and considered the background check's
results.
8. Criminal Charges. An AmeriCorps member who is officially charged with a violent
felony, or with the sale or distribution of a controlled substance during a term of service
will have his/her service suspended without a living allowance and without receiving
credit for hours missed. The member may be reinstated into AmeriCorps service if he/she
is found not guilty or if the charge is dismissed. If an AmeriCorps member who has been
cleared of such charges is unable to complete his/her term of service within one year,
he/she may accept a pro-rated education award as long as he/she has completed at least
15% (255 hours full-time/135 hours less than full-time) of his/her service.
An AmeriCorps member who is convicted of a criminal charge as described above must
be terminated for cause from the program, and he/she is not eligible for any portion of an
education award.
D. TRAINING, SUPERVISION AND SUPPORT.
1. Planning for the Term of Service. The grantee must develop member position
descriptions that provide for meaningful service activities and performance criteria that
are appropriate to the skill level of members. The grantee must ensure that each member
has sufficient opportunity to complete the required number of hours to qualify for a post-
service education award. In planning for the member's term of service, the grantee must
account for holidays and other time off, and must provide each member with sufficient
opportunity to make up missed hours.
2. Member Contracts. The grantee must require that members sign contracts that, at a
minimum, stipulate the following:
a. The minimum number of service hours and other requirements (as developed by
the Program) necessary to successfully complete the term of service and to be
eligible for the education award;
b. Acceptable conduct;
c. Prohibited activities, including those specified in the regulations;
d. Requirements under the Drug-Free Workplace Act (41 U.S.C. 701 et seq.);
e. Suspension and termination rules;
f. The specific circumstances under which a member may be released for cause;
g. The position description;
h. Grievance procedures; and
i. Other requirements as established by the Program.
3. Consistent with the approved budget, the grantee must provide members with the
training, skills, knowledge and supervision necessary to perform the tasks required in
9
their assigned project positions, including specific training in a particular field and
background information on the community served.
The grantee must conduct an orientation for members and comply with any pre-service
orientation or training required by the Corporation. This orientation should be designed to
enhance member security and sensitivity to the community. Orientation should cover
member rights and responsibilities, including the Program's code of conduct, prohibited
activities (including those specified in the regulations), requirements under the Drug-Free
Workplace Act (41 U.S.C. 701 et seq.), suspension and termination from service,
grievance procedures, sexual harassment, other non-discrimination issues, and other
topics as necessary.
4. Service-Learning. The grantee agrees to use service experiences to help members
achieve the skills and education needed for productive, active citizenship, including the
provision, if appropriate, of structured opportunities for members to reflect on their
service experiences.
5. Supervision. The grantee must provide members with adequate supervision by qualified
supervisors in accordance with the approved application. The grantee must establish and
enforce a code of conduct for members.
6. Performance Reviews. The grantee must conduct and keep a record of at least a
midterm and end-of-term written evaluation of each member's performance for Full and
Half-Time members and an end-of-term written evaluation for less than Half-time
members. The evaluation should focus on such factors as:
a. Whether the member has completed the required number of hours;
b. Whether the member has satisfactorily completed assignments; and
c. Whether the member has met other performance criteria that were clearly
communicated at the beginning of the term of service.
7. (a) Registration to Vote. The grantee should encourage all eligible members to register
and vote. However, the grantee is prohibited from requiring members to register or to
vote, and from attempting to influence how members vote. Members who are unable to
vote before or after service hours should be allowed to do so during their service time
without incurring any penalties. The site director should determine the length of
absence.
(b) Voter Registration Activities Prohibited. In addition to the prohibited activities
listed in 45 C.F.R. 2520.65, staff and members may not engage in voter registration
drives, and the grantee may not use grant funds to conduct a voter registration drive.
8. Jury Duty. The grantee must allow AmeriCorps members to serve on a jury without
being penalized for doing so. During the time AmeriCorps members serve as jurors, they
should continue to receive credit for their normal service hours, a living allowance,
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health care coverage and, if applicable, child care coverage regardless of any
reimbursements for incidental expenses received from the court.
9. Member Death or Injury. The grantee must report any deaths or serious injuries to the
appropriate Corporation Program Officer immediately.
10. Armed Forces Reserves. Generally,the Reserves of the U.S. Army, U.S. Navy, U.S. Air
Force, U.S. Marine Corps, U.S. Coast Guard, the Army National Guard and the Air
National Guard require reservists to serve one weekend a month plus 12 to 15 days a year
(hereafter referred to as the two-week active duty service). To the extent possible,
grantees should seek to minimize the disruption in members' AmeriCorps service as a
result of discharging responsibilities related to their reservist duties. If members have a
choice of when to fulfill their annual two-week active duty requirement, they should do
so when it will not disrupt their AmeriCorps service. In instances where the dates of
active duty are inflexible and conflict with AmeriCorps service, members should be
granted a leave of absence for the two-week period of active duty service in the Reserves.
Members may not receive time-off for additional Reserves-related service beyond the
two-week active duty service. No AmeriCorps service credit is earned for the once-a-
month weekend service in the Reserves. Grantees should credit members for AmeriCorps
service hours during their two weeks of active duty service in the Reserves if it occurs
during their AmeriCorps service. The member would receive credit for the number of
hours he or she would have served during that period had there been no interruption. For
example, if a full-time member is signed up to serve 30 hours of AmeriCorps service one
week and 40 hours of AmeriCorps service on the following week, she or he would
receive 70 hours of AmeriCorps service credit for the two weeks of active duty service
regardless of the actual number of hours served in the Reserves.
Reservists in the U.S. Armed Forces receive compensation for their mandatory two
weeks of active duty service. The compensation regulations governing the Army and Air
National Guard may vary by state.
Grantees should continue to pay the living allowance and provide health care and
childcare coverage for the two-week period of active duty.
E. TERMS OF SERVICE.
1. Program Requirements. Each Program must, at the start of the term of service,
establish the guidelines and definitions for the successful completion of the Program
year, ensuring that these Program requirements meet the Corporation's service hour
requirements as defined below:
a. Full-Time Members. Members must serve at least 1700 hours during a period
of not less than nine months and not more than one year.
b. Half-Time Members. Half-time members must serve at least 900 hours during a
period of one or two years as indicated in the approved budget.
c. Reduced Half-Time Members. Reduced half-time members must serve at least
675 hours over a time not to exceed one year.
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d. Quarter-Time Members. Quarter-time members must serve at least 450 hours
over a time not to exceed one year.
e. Minimum Time Members. Minimum time members must serve at least 300
hours over a time not to exceed one year.
2. Notice to the Corporation's National Service Trust. The grantee must notify the
Corporation's National Service Trust within 30 days upon entering into a commitment
with an individual to serve; a member's enrollment in WBRS; and completion of, lengthy
or indefinite suspension from, or release from, a term of service. Lengthy or indefinite
suspension of service is defined as an extended period during which the member is not
serving, nor accumulating service hours or receiving AmeriCorps benefits, because it is
unclear when the member might return to the Program.
The grantee also must notify the Trust when a change in a member's status is approved
and changed (i.e. from full-time to less than full-time or vice versa). Failure to report
such changes within 30 days may result in sanctions to the grantee, up to and including,
suspension or termination. Grantees or sub-grantees properly utilizing WBRS meet
notification requirements when they use that system to inform the Corporation within the
approved time frames. Any questions regarding the Trust should be directed to the Trust
Office.
F. CHANGES IN MEMBER STATUS
1. Changing Member Status. Circumstances may arise within a program that necessitate
changing the type of unfilled AmeriCorps member positions awarded to a grantee or sub-
grantee, or changing the term of service of a currently enrolled member. Note that once a
member is exited with a partial education award, the remaining portion of that education
award is not available for use.
Any change of member status that:
a. Necessitates a change in the number of member service year positions in the
grant,
b. An increase in the number of slots in the grant, or
c. A change in the funding amount of the grant
requires prior written approval from the Corporation's Office of Grants Management.
2. Changing Slot Types (unfilled positions). Grantees or sub-grantees may change the
type of slots awarded to their program with prior approval from the Corporation's Office
of Grants Management if:
a. the change does not increase the total number of slots authorized in the Notice of
Grant Award (e.g., one full-time position may be changed to one half-time or one
quarter-time position) and
b. the change does not increase the total MSYs authorized in the Notice of Grant
Award (e.g. one half-time position cannot be changed to one full-time position).
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To request a change in slot type, the grantee must make a slot correction request in
WBRS and forward it to the Corporation for approval.
3. Changing a Term of Service (filled positions). Changes in terms of service may not
result in an increased number of slots or MSYs for the program.
a. Full-time. State Commissions and Parent Organizations may authorize or approve
occasional changes of currently enrolled full-time members to less than full-time
members within the first 90 days of the member's service. Impact on program
quality should be factored into approval of requests. The Corporation will not
cover health care or childcare costs for less than full-time members. It is not
allowable to transfer currently enrolled full-time members to a less than full-time
status simply to provide a less than full-time education award. A Change of Status
form must be completed in WBRS and forwarded to the Corporation within 30
days.
b. Less than Full-time. Changing less than full-time members to full-time is
discouraged because it is very difficult to facilitate, unless done very early in the
member's term of service. State Commissions and Parent Organizations may
authorize or approve such changes so long as they are within the first 90 days of
the member's service, and the current budget can accommodate such changes.
Programs must keep in mind that a member's minimum 1700 hours must be
completed within 12 months of the member's original start date. A Change of
Status form must be completed in WBRS and forwarded to the Corporation within
30 days.
c. Refilling Slots. Eligible AmeriCorps*State and National programs that have
fully enrolled their awarded member slots are allowed to replace any member who
terminates service before completing 15 percent of his/her term. Any member
who fails to reach this threshold is not eligible for any portion of an education
award. Programs may not refill the same slot more than once.
As a fail-safe mechanism to ensure that corporate resources are available in the
national service trust to finance any member's education award,the Corporation
will suspend refilling if either:
i. total AmeriCorps enrollment reaches 97 percent of awarded slots or
ii. the number of refills reaches five percent of awarded slots.
Grantees whose awards have special grant conditions under 45 CFR 2543.14 or
2541.120 are not eligible to refill positions. In order to be qualified to refill,
grantees will be evaluated on the basis of the results of their State Administrative
Standards reviews, the outcomes of Inspector General audits, and site visits and
oversight by CNCS program and grants officers.
State Commissions and Parent Organizations must forward all changes and
appropriate forms to the Corporation after approval. Any requests for changes that
fall outside of the parameters set forth above must come to the Corporation for
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written approval with concurrence from the State Commission or Parent
Organization.
4. Notice to Childcare and Health Care Providers. The grantee must notify the
Corporation's designated agents immediately in writing when a member's status
changes, such that it would affect eligibility for childcare or health care. Examples of
changes in status are converting a full-time member to less than full-time member,
terminating or releasing members from service, and suspending members for cause for
lengthy or indefinite time periods. Program directors should contact AmeriCorps®Care
at (800) 570-4543 on childcare related changes, and their health insurance provider
about health insurance related changes.
G. RELEASE FROM PARTICIPATION.
Grantees may release members from participation for two reasons: (a) for compelling personal
circumstances; and (b)for cause. See 45 C.F.R. §2522.230 for requirements. In addition to the
regulations, the following apply:
1. No Automatic Disqualification if Released for Cause. A release for cause covers all
circumstances in which a member does not successfully complete his/her term of service
for reasons other than compelling personal circumstances. Therefore, it is possible for a
member to receive a satisfactory performance review and be released for cause. For
example, a member who is released for cause for a first term for personal reasons—e.g.
he/she has decided to take a job offer—but who, otherwise, was performing well up until
the time he/she decided to leave, would not be disqualified for a second term as long as
he/she received a satisfactory performance evaluation for the period he/she served.
2. Required Disclosure by Member of Prior Release for Cause. Any individual released
for cause who thereafter applies to serve in any AmeriCorps program must disclose the
fact that he/she was released for cause to the Program to which the individual is
applying. Failure to disclose that the individual was released for cause from another
AmeriCorps Program will make the individual ineligible to receive the AmeriCorps
education award.
H. MINOR DISCIPLINARY ACTIONS.
The grantee may temporarily suspend or impose a fine on a member for minor disciplinary
reasons, such as chronic tardiness, as outlined in the conditions of the member contract.
1. Temporary Suspension of Service. The period of suspension does not count toward a
member's required service hours. Further, members who are suspended for minor
disciplinary reasons may not receive a living allowance for the suspension period.
2. Fines. If determined to be necessary for improvements in member performance or
attendance, the grantee may impose a reasonable fine on members for minor disciplinary
problems consistent with the member contract. The fines may not be calculated on an
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hourly basis. For example, a member who is an hour late may not be fined an hour's
worth of living allowance. Instead,the grantee shall establish a written policy on fines,
which is not linked to an hourly rate. The grantee may deduct fines from that portion of
the member's living allowance that is paid by non-Federal funds. Before making any
deductions, the grantee should consider how this might affect the status of members
under employment laws, including minimum wage and unemployment compensation.
Further, a grantee that deducts in this fashion may be required to provide additional
matching funds.
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I. LIVING ALLOWANCES, OTHER IN-SERVICE BENEFITS AND TAXES.
Requirements related to member living allowances and benefits are in 45 C.F.R.§§2522.240 and
2522.250. In addition, the following apply:
1. Living Allowance Distribution. A living allowance is not a wage. Programs must not
pay a living allowance on an hourly basis. Programs should pay the living allowance in
regular increments, such as weekly or bi-weekly,paying an increased increment only on
the basis of increased living expenses such as food, housing, or transportation.
Payments should not fluctuate based on the number of hours served in a particular time
period, and must cease when a member concludes a term of service.
If a member serves 1700 hours but is permitted to conclude a term of service before the
originally agreed upon date, the program may not provide a "lump sum"payment to the
member. Similarly, if a member enrolls after the program's start date, the program must
provide regular living allowance payments from the member's start date and may not
increase the member's living allowance incremental payment or provide a lump sum to
"make up" any missed payments.
2. Taxes and Insurance.
a. Liability Insurance. The grantee must have adequate general liability coverage
for the organization, employees and members, including coverage of members
engaged in on- and off-site project activities.
b. FICA (Social Security and Medicare taxes). Unless the grantee obtains a
ruling from the Social Security Administration or the Internal Revenue Service
that specifically exempts its AmeriCorps members from FICA requirements,the
grantee must pay FICA for any member receiving a living allowance. The
grantee also must withhold 7.65% from the member's living allowance.
c. Income Taxes. The grantee must withhold Federal personal income taxes from
member living allowances, requiring each member to complete a W-4 form at
the beginning of the term of service and providing a W-2 form at the close of the
tax year. The grantee must comply with any applicable state or local tax
requirements.
d. Unemployment Insurance. The U.S. Department of Labor ruled on April 20,
1995 that federal unemployment compensation law does not require coverage for
members because no employer-employee relationship exists. The grantee may
not charge the cost of unemployment insurance taxes to the grant unless
mandated by state law. Programs are responsible for determining the
requirements of state law by consulting their State Commission, legal counsel or
the applicable state agency. AmeriCorps*National and AmeriCorps*Tribes and
Territories grantees must coordinate with their State Commissions to determine a
consistent state treatment of unemployment insurance requirements.
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3. Worker's Compensation. Worker's Compensation is an allowable cost to the grant.
The grantee is responsible for determining whether state law requires the provision of
worker's compensation for members. If a program is not required by state law to provide
worker's compensation, the Program must obtain Occupational Accidental Death and
Dismemberment insurance coverage for members to cover in-service injury or incidents.
4. Health Care Coverage. The grantee must provide a health care policy to those full-time
members not otherwise covered by a health care policy at the time of enrollment into the
AmeriCorps program, or to those members who lose coverage during their term of
service as a result of participating in the Program or through no deliberate act of their
own. The Corporation will not cover health care costs for family members or for less
than full-time members.
a. Minimum Benefits. The health care policy must meet the following minimum
benefits:
i. Physician services for illness or injury;
ii. Hospital room and board;
iii. Emergency room;
iv. X-ray and laboratory;
v. Prescription drugs;
vi. Limited mental/nervous disorders;
vii. Limited substance abuse coverage;
viii. An annual deductible of no more than $250 charges per member;
ix. No more than $1,000 total annual out-of-pocket per member;
x. A 20% co-pay or a comparable fixed fee with the exception of a 50% co-
pay for mental and substance abuse care; and
xi. A maximum benefit of at least $50,000 per occurrence or cause.
b. Obtaining Health Care Coverage. You may obtain health care insurance for
your members through any provider you choose,as long as the policy provides
the minimum benefits and is not excessive in cost. If you use a health care policy
that charges more than $150 per month to the Corporation you must send a copy
of the policy along with a summary of its coverage and costs to the Corporation's
Office of Grants Management.
c. Half-Time Members. Although no portion of health insurance expenses for
halftime members may be paid from Corporation funds, you may choose to
provide health care to half-time members from other sources.
d. Less Than Full-Time Members serving in a Full-Time Capacity. Less than
full-time members who are serving in a full-time capacity for a sustained period
of time (such as a full-time summer project) may be eligible for health care
benefits supported with Corporation funds, although that coverage must be
approved in the grant or via prior written approval from the Corporation's
Office of Grants Management.
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5. Childcare. The grantee must ensure that childcare is made available to those full-time
members who need such assistance in order to participate. Members are not eligible to
receive childcare from AmeriCorps while they are receiving childcare subsidies from
another source for the same period of AmeriCorps service. The criteria for member
eligibility are contained in 45 C.F.R. §2522.250.
6. Administration of Child Care Payments. In general,the Corporation will provide for
childcare payments, which will be administered through the National Association of
Child Care Resource and Referral Agencies (NACCRRA), hereafter referred to as
AmeriCorps®CARE. Grantees that choose to provide childcare as a match source (as
approved in their budget) may use AmeriCorps®CARE for technical assistance.
Grantees can contact AmeriCorps®CARE at (800) 570-4543 with questions regarding
childcare.
a. Program Director's Responsibilities. In addition to determining a member's
eligibility at the start of the term of service, Program directors are required to
notify AmeriCorps®CARE immediately in writing when:
i. A member is no longer eligible for childcare benefits due to a change in
the member's eligibility status (e.g., family income exceeds the limit, the
child turns 13, a full-time member becomes a less than full-time member,
or a member leaves the Program);
ii. New or existing members become eligible for childcare benefits;
iii. A member wishes to change childcare providers or a childcare provider
will no longer provide childcare services; or
iv. A member is absent from the Program for excessive periods of time (five
or more days in a month).
b. Costs incurred due to the grantee's failure to keep AmeriCorps®CARE
immediately informed of changes in a member's status may be charged to the
grantee's organization.
c. Half-Time Members. Although no portion of childcare expenses for half-time
members may be paid from Corporation funds, Programs may choose to provide
childcare to half-time members from other sources.
d. Less Then Full-Time Members Serving in a Full-Time Capacity. Less than
full-time members who are serving in a full-time capacity for a sustained period
of time (such as a full-time summer project) may be eligible for childcare
benefits supported with Corporation funds, although that coverage must be
approved in the grant or via prior written approval from the Corporation's Office
of Grants Management.
e. Payments. Payments or reimbursement for childcare benefits will be made for
eligible members to qualified providers from the date child care need was
established after service began. The amount of childcare allowance may not
exceed the applicable payment rate established by the State where the member is
serving for child care funded under the Child Care and Development Block
Grant Act of 1990. No payments and reimbursements will be made in the event
the AmeriCorps member was ineligible, or if the provider was not qualified
under the state guidelines.
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7. Family and Medical Leave. The Corporation's Regulations at 45 C.F.R.§2540.220
describe the circumstances under which AmeriCorps members can take family and
medical leave in accordance with the Family and Medical Leave Act of 1993 (FMLA).
However, family and medical leave does not count toward the requisite service hours
and members may not receive a living allowance during this period.
At the grantee's discretion, temporary leave may also be authorized for the reasons
allowed under FMLA to AmeriCorps members who do not otherwise meet the eligibility
requirements for FMLA leave as described in the regulations. If temporary leave is
appropriate, grantees have the flexibility to determine the duration of the absence for up
to 12 weeks, and may choose to continue providing health benefits to the member during
the period of absence.
The length of the leave must be based on two considerations: (1) the circumstances of
the situation; and (2) the impact of the absence on the member's service experience and
on the overall program. If the disruption would seriously compromise the member's
service experience or the quality of the program as a whole, then the grantee may offer
the member the option of rejoining the program in the next class or completely
withdrawing from the program.
8. Federal Work Study. Upon approval by the Corporation's Program Office, grantees
may enroll Federal Work Study students as AmeriCorps members. Only individuals who
enroll in an AmeriCorps position in a program that has been approved by the
Corporation are eligible to receive AmeriCorps member benefits. Except as required by
Federal Work Study regulations, AmeriCorps members may not be paid on an hourly
basis. The Corporation does not consider a wage under the Federal Work Study program
to be a living allowance for purposes of the National and Community Service Act. The
grantee is not required to report such wages in the AmeriCorps grant. If you have
members to whom you pay a living allowance for any service beyond the hours worked
under the Federal Work Study Program, then at least 15% of the amount of the living
allowance must be provided from non-Federal sources.
J. POST-SERVICE EDUCATION AWARDS.
In order for a member to receive a post-service education award from the National Service Trust,
the grantee must certify to the National Service Trust that the member is eligible to receive the
education benefit. The grantee must notify the National Service Trust on a form provided by the
Corporation (electronic submission via WBRS suffices) when it enrolls a member for a term of
service, when the member completes the term, and whenever there is a change in the member's
status during the term (e.g., release for compelling circumstances or suspension). A member may
receive a post-service education award only for the first two terms of service. For example, one
full-time and one half-time term of service count as two terms. If a member is released for
reasons other than misconduct prior to completing 15% of a term of service, that term does not
count as one of the two terms for which an education award may be provided. No Corporation or
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other federal funds may be used to provide member support costs for a third or subsequent term
of service in an AmeriCorps*State or National Program.
In order to receive a full education award, a member must perform the minimum hours of service
as required by the Corporation and successfully complete the program requirements as defined
by the Program. For example, if successful completion of a full-time program requires 1,800
service hours, members in that particular program are not eligible for an education award simply
upon completion of 1,700 hours. If a member is released from a Program for compelling
personal circumstances,the member is eligible for a pro-rated education award based on the
number of hours served, if it is at least 15% of the total required hours. Questions regarding
authorized uses of the education award should be directed to the Corporation's National Service
Trust Office.
K. MATCHING REQUIREMENTS
See 45 C.F.R.§§2521.35 —2529.95 for the AmeriCorps matching requirements. Grantees must
also refer to OMB Circulars A-21, A-87, A-122 and A-102 [and its implementation regulation
(45 C.F.R.§2543) or A-110 (45 C.F.R.§2541)], as applicable,for additional requirements related
to allowable kinds and sources of match and match documentation requirements.
1. Exception for Donated Professional Service. Because the purpose of this grant is to
enable and stimulate volunteer community service, the grantee may not include the value
of direct community service performed by volunteers. However, the grantee may include
the value of volunteer services contributed to the organization for organizational
functions such as accounting, audit work, training of staff and AmeriCorps Programs.
L. MEMBER RECORDS AND CONFIDENTIALITY.
1. Record-Keeping. The grantee must maintain records specified in the Financial
Management Standards (Section B) of the General Provisions below that document each
member's eligibility to serve pursuant to the member eligibility requirements in the
definitions section of these provisions. The records must be sufficient to establish that
the individual was eligible to participate in the program and that the member
successfully completed the program requirements.
2. Verification. To verify U.S. citizenship, U.S. national status or, U.S. lawful permanent
resident alien status, the grantee must obtain and maintain documentation as required by
45 C.F.R.§2522.200(b) and (c). The Corporation does not require programs to make and
retain copies of the actual documents used to confirm age or citizenship eligibility
requirements, such as a driver's license, or birth certificate, as long as the grantee has a
consistent practice of identifying the documents that were reviewed and maintaining a
record of the review. To verify whether the member meets the requirements relating to
high-school education, the grantee must obtain from the member, and maintain in the
member's file, a written declaration under penalty of law that the member meets the
requirements of these provisions relating to high school education. If the member has
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been determined to be incapable of obtaining a high school diploma or its equivalent,the
grantee must retain a copy of the supporting independent evaluation.
3. Confidential Member Information. The grantee must maintain the confidentiality of
information regarding individual members. The grantee must obtain the prior written
consent of all members before using their names, photographs and other identifying
information for publicity, promotional or other purposes. Parental or legal guardian
consent must be obtained for members under 18 years of age. Grantees may include an
informed consent form as part of the member contract materials that are signed at the
time the member enrolls. Grantees may release aggregate and other non-identifying
information, and are required to release member information to the Corporation and its
designated contractors. The grantee must permit a member who submits a written
request for access to review records that pertain to the member and were created
pursuant to this grant.
M. BUDGET AND PROGRAMMATIC CHANGES.
1. Programmatic Changes. The State Commission or Parent Organization must obtain the
prior written approval of the AmeriCorps Program Office before making the following
changes in the approved Program:
a. Changes in the scope, objectives or goals of the Program, whether or not they
involve budgetary changes;
b. Substantial changes in the level of participant supervision;
c. Entering into additional sub-grants or contracts for AmeriCorps activities funded
by the grant, but not identified or included in the approved application and grant
budget.
2. Program Changes for Formula Programs. State Commissions are responsible for
approving the above changes for state formula programs.
3. Budgetary Changes. The grantee must obtain the prior written approval of the
Corporation's Office of Grants Management before deviating from the approved budget
in any of the following ways:
a. Reallocation of Funds from the "Member Support Cost" category to other
categories of the approved budget. However, the grantee may reallocate funds
within the line items in this category, except for increases in health care cost per
member, which must be approved. The specific line items covered by this sub-
clause are:
i. Living allowance,
ii. FICA, worker's compensation, and unemployment insurance and
iii. Health care (or alternative health care).
b. Specific Costs Requiring Prior Approval before Incurrence under OMB
Circulars A-21, A-87 or A-122. For certain cost items, the cost circulars require
approval of the awarding agency for the cost to be allowable. Examples of these
costs are overtime pay, rearrangement and alteration costs, and pre-award costs.
21
c. Purchases of Equipment over$5,000 using grant funds, unless specified in the
approved application and budget.
d. Unless the Corporation share of the award is $100,000 or less, changes to
cumulative budget line items that amount to 10 per cent or more of the total
program budget must be approved in writing in advance by the Corporation. The
total program budget includes both the Corporation and grantee shares. Grantees
may transfer funds among approved direct cost categories when the cumulative
amount of such transfers does not exceed 10 per cent of the total program
budget.
e. Approvals of Programmatic and Budget Changes. The Corporation's Grants
Officers are the only officials who have the authority to change the requirements
of the grant. The Grants Officers will execute written amendments, and grantees
should not assume approvals have been granted unless documentation from the
Grants Office has been received.
N. REPORTING REQUIREMENTS.
1. Financial Status and Progress Reports. Progress and Financial Status reporting
requirements in these Provisions apply only to the grantee. Grantees are required to
review, analyze, and follow up on progress and financial status reports they receive from
AmeriCorps sub-grantees or operating sites. Each grantee must submit Progress and
Financial Status Reports by the required due dates.
Requests for extensions of reporting deadlines will be granted when 1) the report cannot
be furnished in a timely manner for reasons legitimately beyond the control of the
grantee and 2) the Corporation receives a request explaining the need for an extension
before the due date of the report.
Extensions of deadlines for FSRs (SF 269a) may only be granted by the Office of Grants
Management, and extensions of deadlines for Progress Reports may only be granted by
the AmeriCorps Program Office.
a. Financial Status Reports. The grantee shall submit semi-annual cumulative financial
status reports, summarizing expenditures during the reporting period using eGrants
(on the menu tree, click `Financial Status Reports'). Financial Status Report deadlines
are as follows:
Due Date Reporting Period Covered
April30 Start of grant through March 31
October 31 April 1 —September 30
A grantee must set its own submission deadlines for its respective sub-grantees.
b. Progress Reports.
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i. Reporting Dates for National Direct Parent Organizations: A grantee
Progress Report ("GPR") is due in WBRS on the first Monday in
December of each year for the period from the start of the program year
through September 30. The report will require the grantee's analysis of
the AmeriCorps grants it administers. This includes reporting on the
operating sites that have completed their program year by the reporting
end date, as well as the progress to date for operating sites still in
operation for that project period.
c. Reporting Dates for State Commissions, Tribes, and Territories: An annual
grantee Progress Report ("GPR") is due in WBRS on the first Monday in December
of each year for the period from the start of the program year through September 30.
The report will require the grantee's analysis of the AmeriCorps grants it administers.
This includes reporting on sub-grantees that have completed their program year by
the reporting end date and the progress to date for those sub-grantees still in operation
for that project period.
d. Final Financial Status Reports. A grantee completing the final year of its grant must
submit, in lieu of the last semi-annual FSR, a final FSR that is due within 90 days
after the end of the grant.
Note: Sub-grantee Financial Status and Progress Reports
The Corporation expects each grantee to set its own Sub-grantee reporting
requirements. Grantees are responsible for monitoring sub-grantee activities and
training needs, tracking progress toward objectives, and identifying programmatic
and/or financial challenges. Sub-grantees must adhere to the reporting requirements
outlined and communicated by its grantee for the program year.
2. AmeriCorps Member-Related Forms. The grantee is required to submit the following
documents to the National Service Trust at the Corporation on forms provided by the
Corporation. Grantees and sub-grantees may use WBRS to submit these forms
electronically. Programs using WBRS must also maintain hard copies of the forms.
a. Enrollment Forms. Enrollment forms must be submitted no later than 30 days after a
member is enrolled.
b. Change of Status Forms. Member Change of Status Forms must be submitted no
later than 30 days after a member's status is changed. By forwarding Member Change
of Status Forms to the Corporation, State Commissions and Parent Organizations
signal their approval of the change.
c. Exit/End-of-Term-of-Service Forms. Member Exit/End-of-Term-of-Service Forms
must be submitted no later than 30 days after a member exits the program or finishes
his/her term of service.
3. Benefit Provider Documentation. Programs are responsible for contacting applicable
benefit providers immediately when a change of status affects the eligibility of a
member or when a member leaves the program early.
23
O. GRANT PERIOD AND INCREMENTAL FUNDING.
For the purpose of the grant, a project period is the complete length of time the grantee is
proposed to be funded to complete approved activities under the grant. A project period may
contain one or more budget periods. A budget period is a specific interval of time for which
Federal funds are being provided to fund a grantee's approved activities and budget.
Unless otherwise specified, the grant covers a three-year project period. In approving a multi-
year project period, the Corporation makes an initial award for the first year of operation.
Additional funding is contingent upon satisfactory performance and the availability of funds.
The project period and the budget period are noted on the award document.
V. GENERAL PROVISIONS
A. RESPONSIBILITIES UNDER GRANT ADMINISTRATION.
1. Accountability of Grantee. The grantee has full fiscal and programmatic responsibility
for managing all aspects of the grant and grant-supported activities, subject to the
oversight of the Corporation. The grantee is accountable to the Corporation for its
operation of the AmeriCorps Program and the use of Corporation grant funds. The
grantee must expend grant funds in a judicious and reasonable manner, and it must
record accurately the service activities and outcomes achieved under the grant. Although
grantees are encouraged to seek the advice and opinion of the Corporation on special
problems that may arise, such advice does not diminish the grantee's responsibility for
making sound judgments and does not mean that the responsibility for operating
decisions has shifted to the Corporation.
2. Notice to Corporation. The grantee will notify the appropriate Corporation Program or
Grants Officer immediately of any developments or delays that have a significant impact
on funded activities, any significant problems relating to the administrative or financial
aspects of the grant, or any suspected misconduct or malfeasance related to the grant or
grantee. The grantee will inform the Corporation official about the corrective action
taken or contemplated by the grantee and any assistance needed to resolve the situation.
3. Notice to the Corporation's Office of Inspector General. The grantee must notify the
Office of Inspector General immediately of losses of federal funds or goods/services
supported with federal funds, or when information discovered by someone at a program
indicates that there has been waste, fraud or abuse, or any violation of criminal law, at
the program or at a sub-grantee.
B. FINANCIAL MANAGEMENT STANDARDS.
1. General. The grantee must maintain financial management systems that include
standard accounting practices, sufficient internal controls, a clear audit trail and written
24
cost allocation procedures, as necessary. Financial management systems must be capable
of distinguishing expenditures attributable to this grant from expenditures not
attributable to this grant. The systems must be able to identify costs by programmatic
year and by budget category and to differentiate between direct and indirect costs or
administrative costs. For further details about the grantee's financial management
responsibilities, refer to OMB Circular A-102 and its implementing regulations (45
C.F.R.§2543) or A-110 and its implementing regulations (45 C.F.R.§2541), as
applicable.
2. Consistency of Treatment. To be allowable under an award, costs must be consistent
with policies and procedures that apply uniformly to both federally financed and other
activities of the organization. Furthermore, the costs must be accorded consistent
treatment in both federally financed and other activities, as well as between activities,
supported by different sources of federal funds.
3. Audits. Grantee organizations that expend $500,000 or more in a year in Federal
awards shall have a single or program-specific audit conducted for that year in
accordance with the Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and OMB
Circular A-133. (If the grantee expends federal awards under only one federal program,
it may elect to have a program specific audit, if it is otherwise eligible.) A grantee that
does not expend $500,000 in federal awards is exempt from the single audit
requirements of OMB Circular A-133 for that year. However, it must continue to
conduct financial management reviews of its programs, and records must be available
for review and audit.
A recipient of a Federal grant(pass-through entity) is required in accordance with
paragraph 400(d) of OMB Circular A-133, to do the following with regard to its
subrecipients: (I) identify the Federal award and funding source; (2) advise sub-
recipients of all requirements imposed on them; (3) monitor sub-recipient activities and
compliance; (4) ensure sub-recipients have A-133 audits when required; (5) issue
decisions and ensure follow-up on audit findings in a timely manner; (6)where
necessary, adjust its own records and financial statements based on audits; and (7) require
sub-recipients to permit access by the pass-through entity and auditors to records and
financial statements, as necessary, for the pass-through entity to comply with A-I 33.
4. Consultant Services. Payments to individuals for consultant services under this grant
will not exceed $540.00 per day (exclusive of any indirect expenses, travel, supplies and
so on).
C. ADMINISTRATIVE COSTS.
Administrative Costs are defined in 45 C.F.R.§2510.20. In addition, the limits on administrative
costs are included in 45 C.F.R.§2521.95.
25
D. PROGRAM INCOME.
1. General. Income earned as a direct result of the Program's activities during the award
period may be retained by the Grantee and used to finance the non-Corporation share of
the Program.
2. Fees for Service. When using assistance under this Grant,the Grantee may not enter
into a contract for or accept fees for service performed by members when:
a. The service benefits a for-profit entity;
b. The service falls within the other prohibited Program activities set forth in these
Grant Provisions; or
c. The service violates the non-displacement Provisions of the Act set forth in these
Grant Provisions.
E. RETENTION OF RECORDS.
The grantee must retain and make available all financial records, supporting documentation,
statistical records, evaluation and program performance data, member information and personnel
records, for 3 years from the date of the submission of the final Financial Status Report (SF
269A). If an audit is started prior to the expiration of the 3-year period, the records must be
retained until the audit findings involving the records have been resolved and final action taken.
F. LIABILITY AND SAFETY ISSUES
1. Liability Insurance Coverage. The grantee must have adequate liability insurance
coverage for the organization, employees and members, including coverage of members
engaged in on-and off-site project activities.
2. Member Safety. The grantee must institute safeguards as necessary and appropriate to
ensure the safety of members. Members may not participate in projects that pose undue
safety risks.
G. NON-DISCRIMINATION.
1. Assurances. The grantee must assure that its programs or activities, including those of
its sub-grantees, will be conducted, and facilities operated, in compliance with the
applicable statutes set forth below, as well as with their implementing regulations. The
grantee must obtain an assurance of such compliance prior to extending Federal
financial assistance to sub-grantees. The U.S. Government shall have the right to seek
judicial enforcement of these assurances.
2. Discrimination Prohibited. A person, including a member, a community beneficiary,
or Program staff, may not, on the grounds of race, color, national origin, sex, age,
political affiliation, disability, or religion (except as noted below) be excluded from
participation in, denied the benefits of, or be otherwise subjected to discrimination,
26
directly or through contractual or other arrangements, under any program or activity
receiving federal financial assistance. The prohibition on discrimination on the basis of
disability protects otherwise qualified individuals with disabilities. The prohibition
against discrimination on the basis of religion with respect to Program staff applies only
to Program staff paid with Corporation funds but excludes staff paid with Corporation
funds who were already employed by the grantee on the date the Corporation grant was
awarded.
This prohibition against discrimination includes, but is not limited to:
b. Denying an opportunity to participate in, benefit from, or provide a service, financial
aid, or other benefit;
c. Providing an opportunity which is different or provided differently;
d. Denying an opportunity to participate as a member of a planning or advisory body
integral to the program;
e. Segregating or subjecting a person to separate treatment;
f. Providing an aid, benefit, or service to a qualified disabled person that is less effective
in affording opportunity to obtain the same result, gain the same benefit, or reach the
same level of achievement;
g. Denying a qualified disabled person the opportunity to participate in integrated
programs or activities, even though permissibly separate or different programs or
activities exist;
h. Restricting a person's enjoyment of an advantage or privilege enjoyed by others;
i. Providing different or separate aid, benefits, or services to disabled persons unless
necessary in order to provide them as effectively as provided to others;
j. Treating a person differently in determining admission, enrollment, quota, eligibility,
membership or other requirements;
k. Using criteria or administrative methods, including failing to provide needed
auxiliary aids for disabled persons, which have the effect of subjecting persons to
discrimination, or defeating or substantially impairing achievement of the objectives
of the program for a person;
1. Selecting a site or location of facilities with the purpose or effect of excluding
individuals from, denying them the benefits of, or subjecting them to discrimination
under the program;
m. Denying a qualified disabled person a benefit, aid, or participation because facilities
whose groundbreaking occurred after May 30, 1979 are inaccessible to or unusable
by disabled persons or because programs or activities in facilities predating May 30,
1979, when viewed in their entirety, are inaccessible to or unusable by disabled
persons; and
n. Failing to provide reasonable accommodation to otherwise qualified individuals with
disabilities. The Corporation's updated policy statements "Grantees Civil Rights
Policy" and its "Civil Rights Harassment Policy" which include additional
discrimination prohibitions are attached and incorporated herein.
3. Public Notice of Nondiscrimination. The grantee must notify members, community
beneficiaries, applicants,Program staff, and the public, including those with impaired
27
vision or hearing, that it operates its program or activity subject to the nondiscrimination
requirements of the applicable statutes. The notice must summarize the requirements,
note the availability of compliance information from the grantee and the Corporation,
and briefly explain procedures for filing discrimination complaints with the Corporation.
Sample language is:
It is against the law for organizations that receive federal financial assistance from
the Corporation for National and Community Service to discriminate on the basis
of race, color, national origin, disability, sex, age, political affiliation, or, in most
cases, religion. It is also unlawful to retaliate against any person who, or
organization that, files a complaint about such discrimination. In addition to
filing a complaint with local and state agencies that are responsible for resolving
discrimination complaints, you may bring a complaint to the attention of the
Corporation for National and Community Service. If you believe that you or
others have been discriminated against, or if you want more information, contact:
(Name, address, phone number—both voice and TTY, and preferably toll free—
FAX number and e-mail address of the grantee) or
Office of Civil Right and Inclusiveness
Corporation for National and Community Service
1201 New York Avenue,NW
Washington, D.C. 20525
(202) 606-7503 (voice); (202) 565-2799 (TTY)
(202) 565-3465 (FAX); eo@cns.gov (e-mail)
The grantee must include information on civil rights requirements, complaint procedures
and the rights of beneficiaries in member contracts, handbooks, manuals,pamphlets, and
post in prominent locations, as appropriate. The grantee must also notify the public in
recruitment material and application forms that it operates its program or activity subject
to the nondiscrimination requirements. Sample language, in bold print, is "This program
is available to all, without regard to race, color, national origin, disability, age, sex,
political affiliation, or, in most instances, religion." Where a significant portion of the
population eligible to be served needs services or information in a language other than
English, the grantee shall take reasonable steps to provide written material of the type
ordinarily available to the public in appropriate languages.
4. Records and Compliance Information. The grantee must keep records and make
available to the Corporation timely, complete and accurate compliance information to
allow the Corporation to determine if the grantee is complying with the civil rights
statutes and implementing regulations. Where a grantee extends federal financial
assistance to sub-grantees, the sub-grantees must make available compliance
information to the grantee so it can carry out its civil rights obligations.
The Corporation will provide specific guidance regarding records and compliance
information. At a minimum, the grantee should have available racial, ethnic, sex, and
28
disability data regarding members/applicants, service recipients/applicants and Program
staff/applicants. This data should be sufficient to measure the distribution of benefits to
the eligible population and evaluate the services provided to the different segments of the
population being served. Data on members and Program staff should be gathered, on a
voluntary basis, directly from the individuals. Data on service recipients may be gathered,
estimated, or based on census or other statistics. Racial and ethnic data should be
gathered for the following categories:
a. Hispanic/Latino/Spanish culture or origin or non-Hispanic/Latino/Spanish
culture or origin (one or the other) and one or more of the following:
b. American Indian or Alaska Native
c. Asian
d. Black or African American
e. Native Hawaiian or Other Pacific Islander
f. White
5. Obligation to Cooperate. The grantee must cooperate with the Corporation so that the
Corporation can ensure compliance with the civil rights statutes and implementing
regulations. The grantee shall permit access by the Corporation during normal business
hours to its books, records, accounts, staff, members, facilities, and other sources of
information as may be needed to determine compliance.
6. Discrimination Complaints, Investigations and Compliance Reviews. The
Corporation may review the practices of the grantee to determine civil rights
compliance.
Any person who believes discrimination has occurred may file a discrimination
complaint with the Corporation's Equal Opportunity Office. The grantee may not
intimidate, threaten, coerce, or discriminate against an individual to interfere with a right
or privilege secured by the civil rights acts or because the person made a complaint,
testified, assisted or participated in any manner in an investigation,proceeding, or
hearing. The Corporation will keep the identity of complainants and witnesses
confidential except as necessary to conduct an investigation, hearing, or judicial
proceeding.
The Corporation will investigate whenever a compliance review, report, complaint, or
other information indicates a possible failure to comply with the statutes and their
implementing regulations. If an investigation indicates a failure to comply, the
Corporation will so inform the grantee and any applicable subgrantees and will attempt to
resolve the matter by voluntary means. If the matter cannot be resolved by voluntary
means, the Corporation will initiate formal enforcement action.
Discrimination complaints may be raised through the grantee's grievance procedure. Use
of the grantee's grievance procedure may not be a required precursor to filing a federal
discrimination complaint with the Corporation. Use of the grantee's grievance procedure
does not preclude filing a federal discrimination complaint. The grantee's grievance
procedure should advise members that use of the grievance procedure does not stop the
29
running of Corporation time frames for filing a discrimination complaint with the
Corporation. In all cases where discrimination allegations have been raised with the
grantee, the grantee must submit a written report to the Corporation's Equal Opportunity
Office, which has review authority over the investigation and disposition of all
discrimination complaints.
7. Self-Evaluation Requirements. The grantee must comply with (1)the self-evaluation
requirements under section 504 of the Rehabilitation Act regarding accessibility for
individuals with disabilities; (2)the self-evaluation requirements of the Age
Discrimination Act of 1975; and (3) the self-evaluation requirements under title IX of
the Education Amendments of 1972 regarding discrimination based on sex. Guidance
regarding the self-evaluation requirements may be obtained from the Corporation's
Equal Employment Opportunity Office, 1201 New York Avenue,NW, Washington,
D.C. 20525, (202) 606-7503; (202) 606-3472 (TTY); (202) 565-2816 (FAX); or
eo@cns.gov (e-mail).
8. Applicable Statutes. In accordance with its assurances, the grantee must comply with
all federal statutes relating to non-discrimination to the extent applicable, including, but
not limited to titles VI and VIII of the Civil Rights Act of 1964 (42 U.S.C.§2000d and
3601 et seq.), section 504 of the Rehabilitation Act of 1973 (29 U.S.C.§794), title IX of
the Education Amendments of 1972 (20 U.S.C.§1681 etseq.) the Age Discrimination
Act of 1975 (42 U.S.C.§6101 et seq.), the Drug Abuse Office and Treatment Act of
1972 (P.L. 92-255). the Comprehensive Alcohol Abuse and Alcoholism Prevention.
Treatment and Rehabilitation Act of 1970 (P.L. 91-616), the Public Health Service Act
of 1912 (42 U.S.C.§290dd-3 and 290ee-3), and the requirements of any other non-
discrimination provision in the National and Community Service Act of 1990, (42
U.S.C.§12635), or any other applicable non-discrimination provision.
H. THE OFFICE OF INSPECTOR GENERAL
The Corporation's Office of Inspector General (O16) conducts and supervises independent and
objective audits, evaluations, and investigations of Corporation programs and operations. Based
on the results of these audits, reviews, and investigations, the OIG recommends policies to
promote economy and efficiency and to prevent and detect fraud,waste, and abuse in the
Corporation's programs and operations.
The OIG also conducts and supervises audits of Corporation grantees, as well as legislatively
mandated audits and reviews. The legislatively mandated audits include the annual financial
statement audit, and fulfilling the requirements of the Government Information Security Reform
Act and its successor, the Federal Information Security Management Act. A risk-based
approach, along with input received from Corporation management, is used to select grantees
and grants for audit. The OIG hires audit firms to conduct some of its audits. The OIG audit
staff is available to discuss its audit function, and can be reached at (202) 606-9390.
The OIG is available to offer assistance to AmeriCorps grantees that become aware of suspected
criminal activity in connection with the AmeriCorps program. Grantees should immediately
30
contact OIG when they first suspect that a criminal violation has occurred. The OIG
investigative staff is available to provide guidance and ensure that the appropriate law
enforcement agency is notified. if required. The OIG may be reached by email at
hotline@cnsoig.gov or by telephone at(800) 452-8210. Following notification to O1G, grantees
should also inform the respective program and grants officers of the facts and circumstances
surrounding these incidents.
I. OWNERSHIP AND SHARING OF GRANT PRODUCTS.
1. Ownership. Unless otherwise specified, the grantee owns and may copyright any work
that is subject to copyright, including software designs, training manuals, curricula,
videotapes and other products produced under the grant. However, the grantee may not
sell any work that includes an AmeriCorps logo without prior written approval from the
Corporation.
2. Corporation Use. The Corporation retains royalty-free, non-exclusive, and irrevocable
licenses to obtain, use, reproduce, publish or disseminate products, including data,
produced under the grant and to authorize others to do so. The Corporation may
distribute such products through a designated clearinghouse.
3. Sharing Grant Products. To the extent practical, the grantee agrees to make products
produced under the grant available at the cost of reproduction to others in the field.
J. PUBLICATIONS.
1. Acknowledgment of Support. Publications created by members may include an
AmeriCorps logo if they are consistent with the purposes of the grant. The grantee is
responsible for assuring that the following acknowledgment and disclaimer appears in
any external report or publication of material based upon work supported by this grant.
"This material is based upon work supported by the Corporation for National and
Community Service under AmeriCorps Grant No. . Opinions or points of view
expressed in this document are those of the authors and do not necessarily reflect the
official position of, or a position that is endorsed by, the Corporation or the AmeriCorps
Program."
2. Materials Provided to Corporation. The grantee is responsible for assuring that two
copies of any such material are sent to the Corporation's Office of Public Affairs and
Program Office.
K. SUSPENSION OR TERMINATION OF GRANT
Regulations related to the Corporation's authority to suspend or terminate this grant are
contained in 45 C.F.R.§2540.400. In addition, Grantees may suspend or terminate assistance to
31
one of their sub-grantees. provided that such action affords the sub-grantee, at a minimum, the
notice and hearing rights described in 45 C.F.R.§2540.400.
32
Corporatio
or
NATIONAL&
COMMUNITY
SERVICEe" t^< ;
Civil Rights Non-Harassment Policy
The Corporation for National and Community Service (CNCS) is committed to treating all persons with dignity and
respect, regardless of non-merit factors such as race, color, national origin, gender, sexual orientation, religion, age,
disability, political affiliation, marital or parental status, or military service; and free of sexual, racial, ethnic,
religious or other harassment. Whether in CNCS offices or campuses, in other work-related settings such as training
sessions or service sites,or at work-related social events,such harassment is unacceptable and will not be tolerated.
Slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion or any other
basis constitute harassment when it has the purpose or effect to interfere with work performance or create an
intimidating, hostile, or offensive work environment. Harassment includes, but is not limited to: explicit or implicit
demands for sexual favors; pressure for dates; deliberate touching, leaning over, or cornering; offensive teasing,
jokes, remarks, or questions; letters, phone calls, or distribution or display of offensive materials; offensive looks or
gestures; gender, racial, ethnic, or religious baiting; physical assaults or other threatening behavior; or demeaning,
debasing, and abusive comments or actions that intimidate.
Harassment may be by persons of the same or different races, sexes, religions, or ethnic origins. It may be carried
out by a CNCS employee or supervisor; a project or site employee or supervisor; a non-employee(e.g., client); a co-
worker, or service member. Conduct directed at another may create an offensive environment for co-workers.
I expect CNCS supervisory and management personnel, when made aware of alleged harassment by employees.
service participants_or other individuals, to immediately take appropriate action to prevent or end it. CNCS will not
tolerate retaliation against a person who raises harassment concerns in good faith. Any employee who violates this
policy or asserts a false claim of harassment with a malicious intent will be subject to appropriate discipi int. up to
and including termination.
Any CNCS employee, former employee, or applicant for employment who believes that he or she has been
discriminated against in violation of civil rights laws, regulations, or this policy, or in retaliation for opposition to
discrimination or participation in discrimination complaint proceedings (e.g., as a complainant or witness), should
raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI). Discrimination claims not
brought to the attention of OCRI within 45 days of their occurrence may not be accepted in a formal complaint of
discrimination. OCRI may be reached at(202) 606-7503 (voice), (202) 565-2799 (TDD), eoWicns.eov, or through
www.nationalservice.gov.
Any employee who experiences or witnesses harassment in the workplace may make a report to Andrew Wasilisin,
Director, Workforce Relations and Communications.
In addition, we encourage everyone to consider our Alternate Dispute Resolution (ADR) Program as an informal
way to resolve workplace conflicts. Our ADR contractor may be reached at (202) 265-9572, ext. 1328 (voice) or
jodicovett aol.com.
May 25, 2005 signature on file
Date David Eisner, Chief Executive Officer
��09.1 wxmo� +ito 1201 New York Avenue N * Washington, DC 20525
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/// Senior Corps * AnwiCoupss Learn and Serve America Thc PiesicicnisCani
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NATIONAL&
COMMUI\ ITY
SERVICE' n
Grant Program Civil Rights Policy
The Corporation for National and Community Service (CNCS) is committed to treating all persons with
dignity and respect, without regard to non-merit factors such as race, color, national origin, gender, sexual
orientation, religion, age, disability, political affiliation, marital or parental status, or military service; and
free of sexual, racial, national origin, religious or other harassment. Whether in CNCS offices or
campuses, in other service-related settings such as training sessions or service sites, or at service-related
social events, such harassment is unacceptable and will not be tolerated.
Slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion or
any other basis constitute harassment when it has the purpose or effect to interfere with service
performance or create an intimidating, hostile, or offensive service environment. Harassment includes,
but is not limited to: explicit or implicit demands for sexual favors; pressure for dates; deliberate
touching, leaning over, or cornering; offensive teasing,jokes, remarks, or questions; letters, phone calls,
or distribution or display of offensive materials; offensive looks or gestures; gender, racial, ethnic, or
religious baiting; physical assaults or other threatening behavior; or demeaning, debasing or abusive
comments or actions that intimidate.
Harassment may be by persons of the same or different races, sexes, religions, or ethnic origins. It may
be carried out by a CNCS employee or supervisor; a project, or site employee or supervisor; a non-
employee (e.g., client); a co-worker or service member.
I expect supervisors and managers of CNCS programs and projects, when made aware of alleged
harassment by employees. service participants, or other individuals, to immediately take appropriate
action to prevent or end it. CNCS will not tolerate retaliation against a person who raises harassment
concerns in good faith. Any CNCS employee who violates this policy will be subject to discipline. up to
and including termination, and any grantee that permits harassment in violation of this policy will be
subject to a finding of noncompliance and administrative procedures that may result in termination of
federal financial assistance from CNCS and all other federal agencies.
Any person who believes that he or she has been discriminated against in violation of civil rights laws,
regulations, or this policy, or in retaliation for opposition to discrimination or participation in
discrimination complaint proceedings (e.g., as a complainant or witness) in any CNCS program or
project, may raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI).
Discrimination claims not brought to the attention of OCRI within 45 days of their occurrence may not be
accepted in a formal complaint of discrimination. No one can be required to use a program, project or
sponsor dispute resolution procedure before contacting OCRI, and if another procedure is used, it does
not affect the 45-day time limit. OCRI
may be reached at (202) 606-7503 (voice), (202) 565-2799 (TDD), eryleeiu.goc, or through
www.nationalservice.gov.
May 25, 2005 signature on file
Date David Eisner, Chief Executive Officer
\OIIB, 0 t
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� .� �yP�,� 1201 New Thrk Avenue V AV. -x Washington, DC '?C)5?i
ict) ■�i 202-006-3000 * www.mnionalservke.org L org USA—.—
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2006-2007 Colorado Service Network
PARTNER AGENCIES
The National Service Partner Agencies include: Governors Commission on Community: Service (GCCS),
the Corporation for National and Community Service (CNCS), the CNCS State Office,Learn &Serve K-
12, Learn & Serve Higher Ed, and the National Civilian Conservation Corps (NCCC).
Governor's Commission on Community Service
1600 Broadway Suite 1030
Denver, CO 80202
PH: (303) 866-2572; FN: (303) 866-2525
Nancy Brown, Executive Director, (303) 866-2526,n nc, .brovvn(tt tau_.cn,,_i_
Mark Skinner, Senior Program/PDAT Officer, (303) 866-2565 _n r 1 _krone i a tate.c,,.us
"fern Jutzi, Program Officer, (303) 866-2531, terri.lutc_'(7)stare.co.us
David Kiger, Program Assistant, (303) 866-2572, david.kiyeria,_tatero.as
Penny Burke, Citizen Corps Program Manager, (303) 866 2555, ncnn, .burkc a stare.cn.us
Corporation for National and Community Service State Office
999 18°' Street, Suite 1440 5.
Denver, CO 80202
PH: (303) 312-7950; EN: (303) 312-7954
'Bruce Cline, State Director, (303) 312-7953 I,cri ne_'.cif
`Jennifer Rackow, Program Specialist (3(13) 312 951, k.1(71,,-)\\itrjr.
David Hall, Administrative Assistant, (303) 312-7950, di i Il ct :i>
'Kathie Ferguson-Avery, Area Nlam i et, (303 312-7959,
Colorado Dept. of Education, Learn and Serve K-12
201 E. Colfax Avenue
Denver, CO 80203
PI I: (303) 866-6897; EN: (303-) 866-6722
'Garth Schaefer, Director, (303) 866-6867 schaefer (7/61cde.,--ate.co.us 1 cde s*ate.co.us `
Peter Kajko, Accountant, (303) 866 6800, ka`ho p(cr_cdc ite.ct .0
National Civilian Community Corps
Walsh Hall, Room 136
3001 S Federal Blvd.
Denver, CO 80236-2711
PH: (303) 844-7400; EN: (303) 844-7410
"Barbara Lane, Director, Central Region, ext 7401, 01_inc" n, .,r c , 303-775-5048 (cell)
Lvnetre Murphy, I taming Manager, L iui rh2.' t u _ 303-844-7442
Phil Rudy, pr_udnacn ,ins
K-12 Community Based Learn & Serve — Regis University
Intermountain West— RICAN AmeriCorps Program - Colorado Campus Compact
3333 Regis Blvd., RICAN = Mail Box B-7, Main Hall 312;K-12 L&S = B-6, ALC Denver, CO 80221-1099
PH: (303) 964-5084; FX: (303) 964-5299
Paul Alexander, palexand;airegis.edu, Cell 303-915-8960
Theresa Cusimano, Executive Director, (303) 458-4191, cscfa'regis.echr
*Stephanie Schooley,AmeriCorps Coordinator, (303) 964-5084, cell: 720-273-4728,
sschoole(ti regis.edu
*jami Hiyakumoto, AmeriCorps Program Assistant (303) 964-5084
*Karen Stran, Learn & Serve Coordinator 303-964-5206, ksrran(cThre>is.edu
Laura Buntemever, Senior Accountant, (303) 458-4133 j fax (303) 964-5471, buntenie irenis.cohi
Parent Corps- Partnership for a Drug-Free Colorado
6187 Yates Court,Arvada, CO 80003
PH: (303) 657-3339 EN: (303)369-0082
Bert Singleton, Executive Director, (303) 657-3339, :__t ie-r,t_I0% 4
DIRECT GRANTEES OF THE COMMISSION
CARENET AmeriCorps
Adams County School District 14
6075 Parkway Drive, ++201
Commerce City, CO 80220
PH: (720) 322-8113
Pt: (720) 322-8152-or-720-322-S150
"Zak Martin, CARENETAmeriCorps Program Manager, (c)(303) 356-5715,
zinartiniliacsd14.1i2 co.us
Adams County School District-- Main, 4625 E. 68"'Ave. CC 80022
Colorado AmeriCorps Promise Fellows
Center for Nonprofit Excellence
518 North Nevada
Colorado Springs, CO 80903
I N: (719) 955-0965
Lynn Telford, Presidenti C'1.(�, :" 19 655_9-33,
Thlc,an Pi,her. P o,n._am Director. 9 955-1i-6 t, _
Colorado HIPPY AmcriCorps
Colorado Parent and Child Foundation
I 75 Sherman Street, Suite 2075
Denver, CO 80203
PH: (303) 860-6000; FX: (303) 860-7110
*Melissa Kelley, Executive Director, A Iells,a/r. no fonline.o
'jenny Palsgrove, Program Associate jenny(kcpctonline_org
Sara Marquez, Grants Manager/Accountant, (303) 427-7236(h) (720) 252-8614(c),
,c,rai(icrilnnime.org
Colorado Mentors on the Move
Colorado Department of Education
201 E. Colfax Avenue
Denver, CO 80203
PS: ,'303) 866-6785
'Dana Scott, Program Director, (303) 866-6930, acotr ti Scde.scai: cn.us
Community Partnership for Youth in Transition
City and County of Denver
120(1 Federal Blvd.
Denver, CO 80204
EN: (720) 944-1716
"Pearl Lopez, Program Director, office: (720) 944-1006; cell: (720) 810-5168,
psarl.lopez(cldhs.co.denver.co.us
Julia Sward (720) 944-2800,Luliaasward a(dhs.co.denver.co.us
Donna Cross, Senior Auditor, (720) 944-2940, donna.cro,;siiiclhs.co.denver.co.us
3
Rocky Mountain Youth Corps
Healthy Lifestyles Mentoring Program
1370 Bob Adams Drive, # 212 (PO Box 775504)
Steamboat Springs, CO 80477
FY: (970) 879-2135
"Gretchen Van De Cart, Executive Director, (970) 879-2135, rmlC ('firm sie,s.com
41\lark Wertheimer- Program Director (970) 879 2135, m i ic(cumckYmountaim ouriiarrps.or*
Sheila Wright, Development Director, (979)-879-2135, sh (ila n rockymittliThiltlyOUch en S.nrg
Mesa State College AmeriCorps Project
1100 N. Avenue # 127
Grand Junction, CO 81501
FY: (970) 248-1157
*Pat Verstraete, Program Director, (970) 248-1874, pverstra(utmesastate.edu
*Angie Bertrand,Asst. Director, (970) 248-1196, ungiebnemesastatc.cd❑
Joe Taylor, Controller, (970) 248-1907, fax 970-248-1061, ta,dorm i ucsastate.edu
Mile High Youth Corps
Year One, Inc.
1801 Federal Blvd.
Denver, CO 80204
PH: (303) 433-1206; FY: (303) 433-5997
Kelly Causer, Executive Director, (303) 433-1206 x 25 _iii:c :,/ ti
Narh in Torti, Program Coordinator, "303) 433-122(16x `' ID'ND/ t 4-iet
Karen Newell, Finance Manager, (3031 433-1 2_(16 y 116 s 26 l: -11(a c.(t_i
Stanch A angas "303: 433- 1206 t: 2i. .
Operation Jumpstart AmeriCorps
Catholic Charities and Community Services
1 128 287 Street
Denver, CO 80205
PS: (303) 308-1421
Erica Severson, AmeriCorps Supervisor, (303) 308-1420 Ext. 123 (c) 512-565-7728
eset ei I,ii ieatholiccha+.t,esden_com
Dan Walker, Grants Administrator, (720) 377 1308, d.v t I ciTirath ,licchari iesden.e im
Weld County Youth Conservation Corps
PO Box 1805
1551 N 17th Avenue
Greeley CO 80632
F1: (970) 356-3975
*Ted Long,Program Director, (970) 353-3800 Ext. 3400. tlongl cc,.weci.crutr:
*Jay 7\Iolock, Program Coordinator, (970) 353-3800 Ext 3413 (9 70) 396-0676 (c)
imcdockici owehl en.us
Dennis Bogott, Fiscal supervisor, 970-353-3500 x3350, clhu *c t tt c u w«ld.co.u,
EDUCATION AWARD ONLY PROGRAMS
Project YES
104 West Baseline Road
Lafayette, CO 80026
PH: (303) 926-0306
EX: (303) 926-0306
4
Kristin Asian, Executive Director, director(uproiect-res.nt4z
Curt McDermott, Youth Center Director
Colorado Youth Corps Association
225 E. Sixteenth Ave., Suite 1 180
Denver, CO 80203
Phone: (303) 863-06UU
FX: (303) 863-0610
'Item-lifer Freeman, Associate Director, (303) 863-060?, (c) 720-273-9861 j0- r t. r'dr,ca.r,r�
Susan Carlson. Contracts & Fiscal Manager (303) 863-0603 scan r ma-eyca.n,ig
Ann Baker-Easley, Director, (303) 863-0600, (c) 303-249-7693 al 2I ei(a;e c..on,
Colfax Community Network
1585 Kingston Street
Aurora, CO 80010
Phone: (303) 360-9175 Ext. 102
Fax: (303) 360-0627
laggie Tidwell. Project r11 onager, 'r irrid:v e 11 d m:n e on
Goals, Inc.
1020 Dawson St.
Thornton, CO 80229
Phone: (720) 9`7-7796 Ext. I3
Debra Mares, Project Man r er, , •
Dennis Mares, Fiscal Officer
Saguache United Methodist Church
P.O. Box 626
387 South Broadway
Center, CO 81125
Phone: (719) 256-4662
'Yvonne Moffitt, Project Manager, eiytnot-titoa c(elco.net
Partners in Routt County
1370 Bob Adams Drive, Suite 218
P.O. Box 774325
Steamboat Springs, CO S0487
Phone: (970) 879-6141
Fax: (970) 879-5867
Libby Foster, Executive Director, lib',, _n:irner,rr,ntrc ,ut .,nag
"Melissa Calhoon, Program Coordinator, 7'.-clu<i r/na-n a sr ncr ,icry
SUBGRANTEES OF DIRECT GRANTEES
CO Youth Corps Association
SUBGRANTEE: Weld County 1 ntrth Co,;so-,ataor Corps (VC-VC()
PO Box 1805
1551 N 17th Avenue
Greeley CO 80632
FX: (970) 356-3975
Ted Long, Program Director, (970) 353-3800 Ext. 3400,tlom@co.weld.co.us
jay Molock, Program Coordinator, (970) 353-3800 Ext. 3413 / (970) 396-0676 (c)
j_nulock(uicoweld.co.t
.._......... ..... . . ...
•
Margee Johnson, Fiscal, 970-333-3800 x 3390 mjohnson@co.weld.co.us
Dennis Bogott, Fiscal supervisor, 970-353-3800 x3350, dbogcxra'co.rveklco.us
SUBGRANTEE: IF`estern Colorado Conservation Corps([VCCC)
735 S. Avenue
Grand Junction, CO 81501
FS: (970) 852-2477
Rusty Lloyd, director, (970) 241-103 r ihmd4tmecapartnc a :.curt
Sarah Daugherty, Site Coordinator, (970) 245-5555, sdau, hertv(timu apartners,org
SUBGRANTEE:Southwest Youth Coups OTC)
120 Rock Point Drive, rr B
Durango, CO 81303
FY: (970) 259-9424
Harry Bruell, Executive Director, (970) 259-8607, barn(aisvcorps.o g
Chris Nesset, Site Coordinator, (970) 259-8607 chns(a!,outhwc,.r onthcorps.com
SUBGRANTEE:Larimer Count)' Youth Conservation Coups (LCI'CC)
200 \V. Oak Street, # 5000
PO Box 2367
Fort Collins, CO 80522
EN: (970) 498-6670 PH: (970) 498-6630
Dena Jardine, Pro ur tin Director, (9-0) 493-662) r4 v:ii a r'. ,i inir i.o *
(Hells' Oropeza, (9711) 408 6630, nip 441)(74 7.i ,Ha nu'l 4(4
StTGRANTE1:.Iliy I I O. I Loch, i;lll iYCi
StiI Federal Blvd.
Denver, CC) 30204
PH: (31)3) 433-1206
EN: (303) 433-5997
Kelly Causer, Executive Director, (303) 433-1206, k:cau L,:,4a cnet
tNathen Torsi, Program Coordinator, (303) 433-1206, utorti(g)nihvc.ner
Karen Newell, Finance Manager, (303) 433-1206 x 106, I ne arllu rihvc.net
Shanda Vangas, Development Director, (303) 433-1206 _]randav(rt mi tenet
SUBGRANTEE:Colorado Range Riders Youth Coups (CRR) C)
PO Box 1583
109 North Front Street
Sterling, CO 80751
PH: (970) 522-7322
Helena Shea, Executive Director, 970-580-126v 4,,rair e ]4m4,'r ha: _tn)
SUBGRANTEE: Rork).Aloam icy n Youth Carps(R\iPC)
13711 Bob Adams Drive, # 318 (PC) Box 775504)
Steamboat Springs, CO 80477
EN: (970) 876-2135
Gretchen Van De Carr, Executive Director, (970) 879 2135, MT:CI'
. .;prin �ips.com
*Mark Wertheimer- Program Director (970) 879-2135 m nhti,,roclh• mounrainroudut irpoory
Sheila Wright, Development Director, (979)-S79-2135, ,h eila(rirockcmount inrouthc n7 s,o7
6
SUBGRANTEE: Boulder County I'outb Coil's (BCYC)
PO Box 471
Boulder, CO 80306
Contact: Rick Myers, (303) 441-4960 Imeversiiivo.boulder.co.us
rt
SUBGRANTEE: Colombo Legends m/Cl LYtmries I oteth Cogs (CLLYC)
PO Box 85
Monument, CO 8013?-0085
Contact: Michele Hanley, (719) 481-6440, en c c Xl adclphia.net
SUBGRANTEE:Los I alle.r Youth Corps (L1/ "C)
PO Box 583
Alamosa, CO 81101-0583
Contact: Mike Clausen, (97(1) 759-1163, ]osvallesc ant heCrw ch-ahun.cnm
SUB GRANTEE.•Steamboat Sitoirp Communitq )7)a h Corps (SSCYC)
PC) Box 773088
Steamboat, CC) 80477
Contact: Brooke Lachman, (970) 879-6960, I d ichman(i re n iii >i. ,r riny__ner
Colorado HIPPY Corps
SUBGRANTEE: J h?n I IIPPY Coriet
Jcffco I amily I.itetncy Center
53-(l\C_ Chin _Arc
I kccv ood, CC)
PH: :303) 982-011:.4
["1: (303) 981-03u-)
Michelle Brown, [11PP1 Coordinator, m rim ' > t j et_c ii,/AL
SUBGRANTEE:San Luis I"alley HIPPY Caps
Polston Elementary School
6935 State Highway 17
Alamosa, CO 81101
FY: (719) 589-5632
Barbara Martinez, IIIPPY Coordinator, (719) 580-6815 In iartiac i1,m1, i 1 1 lc,_r_
Cecelia Chacon, Assistant Coordinator, Concjos County, 719-274-5(197,
Cecilia_chacon(d!hounail.com
Theresa Maldonado, Assistant Coordinator, Costilla County, 719-672-9280,
nr )n 'ih
SUBGRANTEE:Aida" Corps
Metropolitan State College Family Literacy Center
4440 Navajo Street
Denver, CO 80211
FN: (303) 455-6646
Angie Acosta, HIPPY Coordinator, (303) 458-8063, acostamaba'.mscd.edu
Adrian Wycoff, Family Literacy Director, (303) 458-8063 / (303) 556-2142 0 y c of c'ci:m:cd.cdu
•
7
SUBGRANTEE:Focus Points
Focus Points Family Resource Center
2500 Curtis Street, Suite 213
Denver, CO 80205
FX: (303) 293-9386
Blanca Mata, HIPPY Coordinator, (303) 292-0770, lilancama)ii ocuu,poinrs.r,rg
SUBGRANTEE:-Adams County I Iced Start
7111 East 56th Ave
Commerce City, CO 80022
PH: (303) 655-9125, FX: (303) 655-1846
Lorrel Esterbrook, HIPPY Coordinator, (303) 292-0770, lesterbrrs ickico.adams.co.edu
NATIONAL DIRECTS
Alliance for Catholic Education (ACE)
University of Notre Dame
Notre Dame, IN 46556-5660
Mary Jo hoeovski, Associate Director,i\CF. Program (574) 631-7052, ice.l to nr.edu
Boulder I Have A Dream AmeriCorps
2515 Ii. Sterling Circle #200
Boulder, CO 80301
PH: (303) 444-3636: EN: (303) 444-3638
Annette Taylor, Program Director, (303) 666-8458, .inns is 1-:lot a
Boys Hope Girls Hope
12120 Brid etun Spare Drive
Brid4clon, MC) 63044
PH: (314) 298-1250
Pamela Fronk-Cole, Director Teen Services, pith ikCC:h) I .(,rg
Catholic Network of Volunteer Service
6930 Carroll Avenue, Suite 506
Takoma Park, MD 20912-4423
PI I: (301) 270-0900
EN: (301) 270-0901
Thomas Howard, C\STS AE-12 Coordinator, tF nv_.LL ctc>.or:,
Citizen Action AmeriCorps Program (CAAC)
I-lands on Network/ Metro Volunteers
600 Means Street, Suite 110
Atlanta, GA 30318
PH: (404) 979-2917
Hands on Network Contact: Tamika Brown, i ovvnyil:undsonner i4,444:
Program Contact for Colorado: Jackie Norris, Director, Metro Volunteers Denver
444 Sherman St. Denver, CO. 80203
8
Colorado Campus Compact/ UCAN AreriCorps
3333 Regis Blvd.,B-6,ALC 309
Denver, CO 80221-1099
FX: (303) 871-3708
Stephanie Schooley,AmeriCorps Program Director, (303) 871-3703, ssclwolc(i:regis.edu
Laura Buntemeyer, Senior Accountant, (303) 458-4133, bunteme@regis.edu
Community HealthCorps —Englewood CO
3515 South Delaware
Englewood, CO 80110
PH: (303) 239-7135
David Myers, Contact
Community HealthCorps —Ft. Lupton CO
1115 Second Street
Fort Lupton, CO 80621
Andrew Bienstock, (303) 892-0004 ext. 227, abicustock@saludcl.in.ic.orl?
Denver Habitat for Humanity AmeriCorps Program
1500 W. 12th Avenue
Denver, CO 80204
FX: (303) 543-2727
Jeanne Fischetti, Director of Volunteers, (303) 534-2929 ext. 136, Jeanne@habiratrnetrcxlenvrr.org
Denver Wildlife Habitat Coordination
445 Union Blvd. #302B
Lakewood, CO 80228
PH: (303) 987-0400
Wayne East, cwvfed(ci coloradowildli.fe.org
Eagle Rock School— Public Allies Fellowship Program
P.O. Box 1770
2750 Notaiah Road
Estes Park,CO 80517-1770
PH: (970) 586-0600 ; FX: (970) 586-4805
Margrette Castro, Program Director, eaglerock@'publicallies.org
Equal Justice Works
2129 L Street, NW, Suite 450
Washington, DC 20037-1541
PH: (202) 466-3686
Megan Blamble,Program Manager, mblamble@equaljusticeworks.org
Immigration and Refugee Services of America
1717 Massachusetts Avenue, NW, Suite 200
Washington, D.C. 20036
PH: (202) 797-2105
FX: (202) 797-2363
Ellen Mercer, emer.cer@irsa-uscr.org
9
Metro Community Health Corps
MCPN Clinics
3515 South Delaware Street
Englewood, CO 80110
Erin Dietrich, Program Manager, (720) 833-0885 x113, edietrich(hhTrncpn.org
San Luis Valley Immigrant Resource Center
Citizenship AmeriCorps Program
PO Box 1534
Alamosa, CO 81101
FX: (719) 587-0045
Tomas Wallis, Educational Outreach Coordinator, (719) 587-0045 tomas@slvuc.org
Urban Education Service Corps —Denver
Council of Great City Schools
Fairmont Elementary
520 W. Third Avenue
Denver, CO 80223
FX: (303) 764-7665
Robyn Kitsutaka, Program Director, (303) 893-1957, rkitsutaka6 msn.corn
STATE OF COLORADO
GOVERNOR'S COMMISSION ON COMMUNITY SERVICE
1600 Broadway, Suite 1030,Denver, CO 8O2O2 /,.oF �\
Phone: (303) 866-2572;FAX: (303) 866-2525
OFFICE OF /T
*rte
O
LIEUTENANT GOVERNOR
JANE
JANE E.NORTON September 25,2006 ♦7876 {��
EXECUTIVE DIRECTOR Ted A.Long
Bit Owens
Nancy J.Brown
C/o Board of Weld County Commissioners Governor
COMMISSIONERS Weld County Division of Human Services Jane Nonon
Chair
P.O.Box 1805, 1551 North 17t''Ave. Lt.Governor
Johanna Garton Greeley,CO 80632-1805
Denver
Dear Ted :
Tanya Kelly-Bowry
Westminster
Congratulations! Enclosed is your copy of the fully-executed contract with the Governor's Commission on
Anita F.Allen National and Community Service Colorado AmeriCorps Program. The period of performance for your"Weld
Colorado Springs County Youth Conservation Corps"contract is September 11,2006 through September 3,2007(this can be
found on page 2 of your contract). This means you are able to receive reimbursement for expenditures
DeGarth nveschaefer authorized under this contract between those dates. Please note that all AmeriCorps members must complete
r
their terms of service widen a period of no less than nine months and no longer than twelve months.
Samuel Mamet
Denver You will be asked to complete a number of reports and forms throughout the grant year. The enclosed sheet
provides information on FAQs (Frequently Asked Questions) pertaining to the grant program. In addition,
AlamodaM-Esquibel please take time to read the 2006-07 AmeriCorps Provisions attached to your contract. These are the federal
rules pertaining to AmeriCorps and include the basics of managing an AmeriCorps program. Reporting for this
Olivia Kelly Maher grant program operates on a semi-annual basis and is done on the Web-Based Reporting System (WBRS).
Parker Reporting due dates can be found in the AmeriCorps Provisions and are also outlined in the box below.
Lindsay Morgan Tracy REPORTING REQUIREMENTS REPORT PERIOD DATE DUE
Denver
'r Continuation application Covers everything to date Date depends on CNCS deadline
Lionel Espinoza 1- Semi-Annual Progress Report(WBRS) Program start date for the 4/15/07
Aurora > Financial Status Report,269A(WBRS) 2006 year through
➢ Periodic Expense Report(PER)(WBRS) 03/31/07
Christine Benero ➢ Request for Reimbursement(optional)
Denver J. Annual progress Report(WBRS) 4/1/07 through 9/30/07 10/15/07
> Financial Status Report,269A(WBRS)
David DeForest-Stalls > Periodic Expense Report(WBRS)
Denver ➢ Request for Reimbursement(optional)
> Updated data for end of year(memo to GCCS) 9/1/06 through end of Sixty days after end of program year
Garth Schaefer > Final Financial Status Report,269A(WBRS) program year and for
Denver > Final Periodic Expense Report(WBRS) programs extending past
➢ Final Request for Reimbursement(optional) 9/30/07
Mark Shelton
Fort Collins > Member enrollment forms(WBRS),or member Within 30 days of enrollment or change of term/status
change of status/change of term(WBRS)
Michael Wearsch > Member exit forms(WBRS) Within 15 days of exit
Highlands Ranch > Member time logs for previous month(WBRS) Close of following month
➢ A-133 for organizations receiving over$500,000 in Previous fiscal year Upon completion
Kathie Ferguson Averyfederal funds,regardless of the source. Submit to
Ex-Officio GCCS via mail.
I hope this information is helpful. Please do not hesitate to call me at 303-866-2565,or Terri Jutzi at 303-866-2531.
Sincerely,
Mark Skinner
Senior Program Officer
End. Contract,Frequently Asked Questions,GCCS Request for Reimbursement form,2006-07 AmeriCorps
Grant Provisions,Colorado Service Network Contact List
67/,/t4 C' Performance Measures
Primary n Secondary ❑
4
Service Category: Other Human Needs
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max.4,000 characters)
New members must become oriented to the community and their placement site and must develop
the skills to become effective service providers. They must develop an ethic of service that will
continue beyond their year in the Corps.
Briefly describe how you will achieve this result(Max 4,000 chars.)
Members will attend a five day orientation which will address issues related to ethic of service,
service-learning,AIDS/HIV, First Aid/CPR, conflict resolution, capacity building,volunteer
management, team building and cultural awareness. Members shall attend three in-service days to
gain skills that are specific to their service site. Members will attend weekly training meetings to
develop esprit de corps, problem solve, and address emerging issues.
Activity Start Date01 September 2006 Number of Members:35
Activity End Date:31 August 2007 Hours per Day (on average)2
Days per Week (on average)1
Results
Result: Intermediate Outcome
Members will develop skills related to their service activities and will have opportunities to exhibit
leadership.
Indicator: Members will feel confident providing the services agreed upon in their host site
description.
Target: Thirty-five AmeriCorps members.
Instruments:Mid-Year Evaluations, Orientation pre-post test, CPR/First Aid card, AmeriCorps weekly training
agendas.
PM Statement: Thirty-five members will develop skills related to their service activities and will have opportunities to
exhibit leadership.
Prey. Yrs. Data:The AmeriCorps Training Syllabus has been reviewed by Mesa State College Curriculum Committee
and has been granted academic standing for six Social Science credits.
Result: End Outcome
Members will continue to exhibit an ethic of service after their year in AmeriCorps is completed.
Indicator A minimum of ten members will return to sercice a second year. Ten members will
Page 40
Result: End Outcome
report that they are serving on a community board. Ten members will become
employed in a human service or educational agency.
Target: Thirty-five MSC AmeriCorps members.
Instruments:Exit interviews.
PM Statement: Thirty-five members will continue to exhibit an ethic of service after their year in AmeriCorps is
completed.
Prey. Yrs. DataCurrently alumni service serve as staff or supervisors at eight host agencies.
Seventeen members returned to serve a 2nd year in 2005-2006 year with MSC AmeriCorps.
Ten members from 2004-2005 are currently using their AmeriCorps Educational Award to further their
education in the area of human services or education.
?t', e>`,. #r�. ,`"t a9*' ..4 e`i� I .^t"' Klie l `{'�:�°tf. xi ,$ '₹'"{3t, `�.,i6
Service Category: Other Human Needs
Measure Category: Needs and Service Activities
Needs and Activities
Briefly describe the need to be addressed (Max.4,000 characters)
The 2005 Mesa County Build A Generation Community Service Needs Assessment concluded that
more resources should focus on risk factors of Alienation, Rebellousness and Friends Who Engage
In Problem Behaviors.
Briefly describe how you will achieve this result(Max 4,000 chars.)
Five members at Tree House will develop after school activities which engage youth in service-
learning projects, and life, leadership, and conflict resolution skills building.
Five members at the Girl Scouts will facilitate Girls Are Great classes at seven elementary schools to
help girls successfully transition to Middle School.
Two members at Dos Rios Family Resource Center will coordinate after school activities for one
hundred youth who are at risk because of poverty factors (87% of students who attend Dos Rios live
under the poverty level).
Activity Start Date01 September 2006 Number of Members:12
Activity End Date:31 August 2007 Hours per Day (on average):4
Days per Week (on average)5
Results
Result: Output
There shall be healthy programs and AmeriCorps mentors available to at risk youth at nine after
school sites throughout the community..
Indicator: Program activities are established at nine sites. Curricullum, supplies, and community
volunteers have been identified and secured. Members have been oriented and
Page 41
Result:Output
understand their role at the sites.
Instruments:Monthly Member logs, host site reports and director site visits.
PM Statement: There shall be healthy programs and AmeriCorps mentors available to at risk youth at nine after
school sites throughout the community.
Prey. Yrs. Data:MSC AmeriCorps Project partnered with the Tree House to develop a safe environment for middle and
high school students. The Project continues to meet the emerging needs of youth through the Tree
House. Systems are in place (training, contracts with schools, supervision, etc.) for future
AmeriCorps members to facilitate the Girls Are Great Program. Members at Dos Rios have
developed a volunteer Corps to facilitate after school programs. See attached report from independent
evaluator.
Result:Intermediate Outcome
In one year time The Tree House will have provided 12,000 units of service to middle and high
school youth. Three hundred 5th grade girls shall complete the Girls Are Great program. One
hundred youth shall participate in after school programs at Dos Rios Family Center.
Indicator: Youth are aware and enjoy attending programs facilitated by members at these three
sites.
There is an increase and repeat participation throughout the year.
Target: 12,000 units of service at the Tree House.
300 5th grade girls at the Girl Scouts.
100 youth enrolled in free lunch programs at Dos Rios Elementary School Family Center.
Instruments:Site attendance sheet, member monthly logs.
PM Statement: In one year time The Tree House will have provided 12,000 units of service to middle and high school
youth. Three hundred 5th grade girls shall complete the Girls Are Great program. One hundred
youth shall participate in after school programs at Dos Rios Family Center.
Prey. Yrs. Data:Members were instrumental in expanding the scope of the Tree House to include an age appropriate
program in a separate building for high school age youth. Teachers at seven elementary schools
readily refer girls to AmeriCorps Girls Are Great Programs. At Dos Rios Family Center members are
instrumental in recruiting community volunteers with special skills that interest, expand and expose
youth to opportunities outside the school realm (pottery classes, Russian cooking, service-learning
projects-$1740 raised for victims of hurricane Katrina!).
Result: End Outcome
Youth choose to utilize the healthy, safe environments provided by AmeriCorps members on a
regular basis. Risk factors of rebellion and alienation and friends who engage in problem behaviors
shall be reduced.
Indicator: Tree House youth will invite peers to offered programs. Youth in Girls Are Great
Program will be less likely to engage in risky behaviors. Youth who attend Dos Rios
After School Programs will have less discipline problems in their classrooms.
Target: Five hundred youth at the Tree House. Three hundred girls who participated in Girls Are Great
Programs. One hundred students who attend the after school programs at Dos Rios.
Instruments:The Tree House youth survey; Girls Are Great post-test and disciplinary logs at Dos Rios Elementary
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Result: End Outcome
School.
PM Statement: Youth choose to utilize the healthy, safe environments provided by AmeriCorps members on a regular
basis. Risk factors of rebellion and alienation and friends who engage in problem behaviors shall be
reduced.
Five hundred youth at the Tree House will indicate they are likely to invite peers to participate in
offered programming. Three hundred girls who participated in Girls Are Great Programs will indicated
that they would be less likely to engage in risky behavior. One hundred students who attend the after
school programs at Dos Rios shall exhibit less disciplinary problems in their classrooms.
Prey. Yrs. Data:Logs from the Tree House indicate a steady increase in youth participation and an increase in number
and types of programming offered to youth.
Post-tests from the Girls Are Great Program indicate that girls view members as role models and
wish to emulate their behaviors.
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