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Home My WebLink About20060576.tiff RESOLUTION RE: APPROVERESCINDING RESOLUTION#2006-0398,DATED FEBRUARY 6,2006,FOR NON-COMPETITIVE APPLICATION FOR FUNDING FORCOLORADO PREVENTION PARTNERS STRATEGIC PREVENTION FRAMEWORK STATE INCENTIVE GRANT AND APPROVE REVISED NON-COMPETITIVE APPLICATION WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution #2006-0398, dated February 6, 2006, the Board approved a Non-Competitive Application for Funding for Colorado Prevention Partners Strategic Prevention Framework State Incentive Grant, and WHEREAS,after review,the Board deems it advisable to rescind Resolution#2006-0398, dated February 6, 2006, and WHEREAS,the Board has been presented with a Revised Non-Competitive Application for Funding for Colorado Prevention Partners Strategic Prevention Framework State Incentive Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,with the Department of Social Services acting as the Fiscal Agent on behalf of the Island Grove Regional Treatment Center,and the Colorado Department of Human Services, Alcohol and Drug Abuse Division, commencing March 1, 2006, and ending September 29, 2006, with further terms and conditions being as stated in said application, and WHEREAS,after review,the Board deems it advisable to approve said revised application, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Resolution #2006-0398, dated February 6, 2006, for a Non-Competitive Application for Funding for Colorado Prevention Partners Strategic Prevention Framework State Incentive Grant be, and hereby is, rescinded. BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Revised Non-Competitive Application for Funding for Colorado Prevention Partners Strategic Prevention Framework State Incentive Grant be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Chair be, and hereby is, authorized to sign said revised application. 2006-0576 SS0033 (10 RESCIND RESOLUTION #2006-0398 AND APPROVE REVISED NON-COMPETITIVE APPLICATION FOR FUNDING FOR COLORADO PREVENTION PARTNERS STRATEGIC PREVENTION FRAMEWORK STATE INCENTIVE GRANT PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 27th day of February, A.D., 2006. BOARD OF COUNTY COMMISSIONERS E�z� ELD CO TY, COLORADO ATTEST: IL, J. Geile, Chair Weld County Clerk to the = ;nPIK XCUSED BY: ftitAAt ( Vali David E. Long, Pro-Tem D ty Cle c to the Boar � /./A,,., Wi .am H. J rke AP AS TO Ft > Robert D. Masden Attorn y EXCUSED g 3113/ Glenn Vaad ate of signature: 2006-0576 SS0033 ,,..., „....,,,a rs c i,,,„ DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 ign' Website:www.co.weld.co.us Administration and Public Assistance(970) 352-1551 O Fax Number(970) 346-7691 ip • COLORADO MEMORANDUM TO: M.J. Geile, Chair Date: February 23, 2006 Board of County Commissioners �' FR: Judy A. Griego, Director, Social Services 141) RE: Revision to Non-Corn etitive A licationt PP P der "Colorado Prevention Partners" Enclosed for Board approval is a revision to a non-competitive application under"Colorado Prevention Partners". This grant application is being submitted on behalf of the Interagency Officers Group of the HB04-1451, "Collaborative Management of Multi-agency Services Provided to Children and Families" and at the request of the Governor's Office. On February 6, 2006, the Board approved the non-competitive application. After its submittal to the Colorado Department of Human Services—ADAD, the State Department on February 14, 2006,requested revisions to Weld County's application to addresss their areas of concern or need of clarification. This revision addresses those concerns and need of clarification. The revision clarifies the contact person for the Weld County Department of Social Services, clarifies the dates of the application and the title of the program, makes changes to budget line iitems, and increases the overall requested budget. If successfully awarded funds, the period of the grant is three years. The fiscal agent for this planning project must be a unit of local government. The major provisions of the Grant are as follows: 1. If awarded, the grant period is March 1, 2006 through September 30, 2006. 2. The grant request is for$49,187, instead of the original request of$37,389. This request will fund a Coordinator to be hired by Island Grove Regional Treatment Center and includes related operating expenses. 3. The goal of the substance abuse prevention grant is to increase community capacity to initiate implementation of Strategic Prevention Framework project. If you have any questions,please contact me. 2006-0576 Application for Funding Cover Page Option 1 1. FISCAL AGENT: Weld County Department of Social Services ADDRESS: 315 N. 11th Ave. Greeley, CO 80631 CENTRAL TELEPHONE: (970) 352-1151 FAX: (970) 353-5215 FISCAL CONTACT PERSON: George Heeter, Business Office Manager PHONE NUMBER: (970) 352-1551 x. 6530 EMAIL ADDRESS: FEDERAL TAX II) #:84-6000813 2. FUNDS REQUESTED (Must agree with budget forms): Amount Requested Between $20,000 and $49,000: $ 49,187.00 3. CONTACT PERSON [or COORDINATOR if Applicable]: NAME: Lisa Gawenus AGENCY OR ORGANIZATION: Island Grove Regional Treatment Center, Inc. ADDRESS: 1140 M Street Greeley, CO 80631 EMAIL: LGawenus a(�islandgrovecenter.org PHONE NUMBER: (970) 412-2562 4. APPROVALS (Signature, D , Phone): oo(N Fiscal Agent Director: M.J. eile, Board of Social Services February 27, 2006 (970) 352-1551 Si a ure Date Phone Financial Officer: George eeter, WCDSS February 27, 2006 (970) 352-1551 Signature Date Phone 5. OFFICIAL Authorized to Sign Contract: M.J. Geile, Chair,Board of Social Services/County Commissioners Name (Printed) Title Billing Address: P.O. Box A, Greeley, Colorado 80632 F • 4p #:84-6000813 poi 4 OF fpsTEST: hNvl�{ �pR �t WE COUNTY CLERK TO THE B !) MIe �StC)4tt BY: ° 1Vi- ''\ ( /0171 a 1 p-\O1\\S DE TYCL K TO THE B Substance Abuse and Mental Health Services Administration (SAM HSA) Center for Substance Abuse Prevention Awarded To Office of the Governor of Colorado Administered by the Alcohol and Drug Abuse Division, Colorado Department of Human Services Non-Competitive Application for Funding For Strategic Prevention Framework State Incentive Grant "Colorado Prevention Partners" Grant Year 2005-2006 OPTION 1 APPLICATION PACKET Option 1 APPLICATION FOR FUNDING Please fill in the following information for your Option 1 Community Planning and Mobilization Start-up application. Format Requirements: • Use Arial or Times Roman 12-point font. • Double space with one inch left and right margins. • Use 1.5 inch header and one inch footer. • Number pages in lower right hand corner. A. ADMINISTRATIVE INFORMATION 1. Please identify which government entity will be the fiscal agent during the planning & mobilization phase and describe its qualifications. Mary Gill from Weld County Department of Social Services has been nominated to fulfill the role of fiscal agent during the planning and mobilization phase. 2. Please indicate the following information about the contact person that will serve as a liaison between the State, CPP and the community during the initial phases of the project. If this individual is considered the official Project Director/Coordinator, please check here: Name: Lisa Gawenus Phone #: (970) 412-2562 Agency or Organization: Island Grove Regional Treatment Center, Inc. Address: 1140 M Street Greeley, CO 80631 Email Address: LGawenus 2i islandgrovecenter.org The above-named individual will work for the project approximately(4)hours per week. 3. Will any other staff be paid from these project funds? x Yes ❑ No If yes, briefly describe their roles. It is anticipated that by the end of the first month an FTE will be hired and coordinating this project full-time. Additional support/training staff will include myself and my Executive Director for approximately 3-hours per week. 2 4. Do you have an established group that fits the definition for a Policy Prevention Board (PPB) found in Section B, Administrative Structure? x Yes El No If you do not, briefly describe a general plan for recruiting key players in the community to create a PPB. 5. If an existing Community Coalition will be involved with the planning and mobilization phase, describe the entities represented on the coalition and any experience they or the coalition has had with prevention projects. Weld County will utilize the start-up funds to enhance the IOG (House Bill 1451) prevention Board to include substance abuse prevention. Representatives on this Board include the Executive Directors of Island Grove Regional Treatment Center, North Range Behavioral Health, County Commissioners, the District Attorney, area School District Superintendents, and representatives of SB-94 and juvenile justice. This broad-based community coalition was created to address mental health issues for juveniles in the justice system. As a Board the IOG has had little experience with prevention projects, however, independent prevention programs have been developed and offered through the Board Members' agencies. One example includes the Multi- disciplinary Youth Assessment Team (MYAT). This preventative program combines Employment Services, North Range Behavioral Health, Health Department, Probation, Centennial BOSES, St. Vrain School District, School District-6, Island Grove Regional Treatment Center, and LIFE Bridge Church. This program focuses on youth ages 10-17 and their families with the goal to keep youth out of jail and out of child protective services. 6. If you currently do not have a Community Coalition that meets the definition in Section B, Administrative Structure, please describe your plans for developing one. 7. Please list the name of the college or university President(s) and VP/Dean of Student Affairs in the county that will be involved in this planning process: Name of President: Jean Schober-Morrell Phone Number: (970) 351-2796 Name of VP/Dean of Student Affairs: N/A Name of residential college or university: University of Northern Colorado Chief of Police: Wendy Rich-Goldsmidt Phone Number: (970) 351-2245 Coordinator Drug, Alcohol, and Tobacco: Bryce Kyburz Phone Number: (970) 351-1136 3 8. Please describe your general plan for getting started: Weld County IOG has agreed to participate with the required activities, formative evaluation and the Healthy Kids Survey. The next stage is for the IOG to develop a subcommittee that will build capacity, develop consensus of focus, engage youth, and hire a coordinator. C. SCOPE OF WORK Please write a Scope of Work that includes goals, objectives, milestones and timelines for the. planning grant, based on the requirements that are listed above. Goal #1: Increase community capacity to initiate implementation of Strategic Prevention Framework project. Objective 1.1: By September 29, 2006, engage key stakeholders from across prevention disciplines, age, and cultural groups to participate in Prevention Policy Board (PPB) and coalition. Milestones: • Representatives from diverse prevention disciplines agree to participate in planning process of PPB and/or Coalition. • Representatives of K-12 schools agree to participate in planning process of PPB and/or Coalition. • Representatives of institutions of Higher Education agree to participate in planning process of PPB and/or Coalition. • A youth involvement strategy is completed, or youth agree to participate in planning process of Coalition. • Representatives of diverse cultural groups present within the community agree to participate in planning process of PPB and/or Coalition. • Policy makers and/or community leaders agree to participate in planning process of PPB and/or Coalition. Objective 2.1: By September 29, 2006, PPB and Community Coalition will be prepared to apply for Grant Year 3 funding for State Prevention Framework implementation. Milestones: • Staffing plans are developed, including a plan for identifying/hiring a Project Director/Coordinator and the FTE %needed for all positions. • Memoranda of Understanding identifying key participants and their commitment are prepared. • Grant Year 3 Prevention Policy Board and Community Coalition activities are planned with guidance from Project Director/Coordinator. 4 • Fiscal management systems are developed. • Monthly reimbursement statements are submitted to ADAD. • Initial assessment data is reviewed and a "community" or target area for funding is identified. • Memoranda of Understanding are received from participating school districts identifying their commitment to participate in the school survey. • Memoranda of Understanding are received from agencies and entities participating in PPB and/or Coalition. • An application from one K-12 school district in the county, is submitted for funds through Colorado Department of Education (CDE) to support K-12 out-of-contract time stipends and related expenses for school participation on PPB and/or Coalition. • Planning group or key stakeholders participate in formative evaluation activities and reporting requirements. • Planning group or key stakeholders participate in other activities that are appropriate during this phase of funding. • Planning group or key stakeholders prepare Grant Year 3 application. D. BUDGET SUMMARY AND NARRATIVE Provide a detailed budget and budget narrative for the requested funds. Funds may be requested between $20,000 and $49,900. All requested funds must be justified and directly relate to the Scope of Work. E. OFFEROR/CONTRACTOR: Island Grove Regional Treatment Center, Inc. PROJECT/PROGRAM TITLE: Weld County Start-up TIME PERIOD:3/01/06thru 9/29/2006_ ANNUAL FULL-TIME TIME ON PROJECT COST FOR PERIOD SALARY PROJECT Other Sources No.of Hrs./ Total ADAD Other Other CATEGORY AND LINE-ITME Mos. Week Budget Funds Sources- Source Cash I s: Non- Cash/ In- kind 2 A. PERSONNEL—Position Titles 40K 6 40 20,000 1. Coordinator 36K 3 4 900 2. Temporary Contact 60K 6 4 3000 5 3. Island Grove Executive Director 4. 5. 6. 7 23,900 Subtotal Personnel 6,692 Fringes @ 28% 30,592 TOTAL PERSONNEL B. CONSULTANTS 2. 0 TOTAL CONSULTANTS C. TRAVEL 712 In-Service Area Committee members to weekly meetings 494 Out-of-Service Area Coordinator to Denver 3x monthly 1206 TOTAL TRAVEL D. OPERATING EXPENSE _ 430 1. Copy/Printing(ink,paper) 1,386 2. Meeting Expenses(space,supplies,flip- chart,markers) 300 3. Telephone 1,850 L4. Educational/Promotional Materials 247 5. Consumable office supplies i. - -------- 278 b. Postage 3,000 7. Coordinator's Office Space 4,500 8. *Evaluation Stipend for members 2,398 9. Indirect Administrative costs(20%) 10. 14,389 TOTAL OPERATING EXPENSE E. CAPITAL OUTLAY 6 • I. Equipment/Films Over$1,000/each 3,000 2. Laptop and Printer 3,000 TOTAL CAPITAL OUTLAY $49,187 F. TOTAL PROGRAM COST 100% G. PERCENTAGES 100% BUDGET PERCENTAGES BY PREVENTION STRATEGY Community Based Process 100% Identify all evaluation funds with an * (evaluation expense, including for example: staff time, consultant, and equipment). 7 Option 1 application for funding Weld County Addendum The following statements are intended to address each of the areas identified during the February 14, 2006 conference call between Island Grove Regional Treatment Center, The Department of Social Services, and ADAD. DSS Contact Person: Mary Gill will be removed as the temporary fiscal agent. This responsibility will transfer to George Heeter DSS Office Manager. During the conference call Mr. Heeter described in detail the qualifications and the ability of his agency to successfully fulfill this responsibility. Dates: The application dates should read March 1, 2006 through September 30, 2006. Program Title: Weld County has been referring to this program as the CPP (Colorado Prevention Partners) grant. The formalized title of this program will be left in the charge of the full-time coordinator. Evaluation Stipends: Stipends were identified to supplement productivity lost by agencies that have participating members on this board. It was agreed that a formal process will be developed as some agencies require employees to be involved in collaborative processes. Overview of Plans and Goals for Weld County: Weld County is committed to creating a subcommittee to build capacity, develop consensus of focus, engage youth, and identify all youth prevention services within Weld County. It is the goal of our community to organize prevention efforts into a concrete and collaborative mission to restore Weld County's regional profile statistics to lower than they are today. We envision an opportunity to achieve a community of safety for our youth. Budget: Operating expenses vs. indirect expenses and additional changes to the line items and budget narrative can be found on the following pages. Budget Narrative Personnel: $30,592 Coordinator: $40,000 has been budgeted for the coordinator's position (pending hiring). During the planning phase, the FTE will work 40 hours per week for five months, at a base rate of$40,000/year, for a total of for a total of$20,000 over 6-months of service during the planning phase. The coordinator will be responsible for participation in CPP training and orientation, networking, coordination of community meetings and activities, and reporting. The temporary contact person (Lisa Gawenus) will work 4 hours weekly for 3-months at a base rate of$36,000 per year. The temporary contact will offer weekly training to the FTE to familiarize the effort, offer assistance, and attend mandatory conferencing for a total amount of$900. Additional supervision and assistance will be provided by Island Grove's Clinical Director (John Wilde) at a base rate of$60,000. He will provide direct assistance and supervision approximately four hours weekly for the duration of the planning phase for a total amount of$3,000. Benefits: $6,692 The fringe benefits charged to this grant are for FICA @ 28% of all personnel time paid out. FTE: $20,000 x 28% = $5,600 Temporary Contact: $900 x 28% = $252 Supervision: $3,000 x 28% = $840 Travel: $1206 Of this amount $218 is approximated for the coordinator to travel out of service area to Denver (3) times to fulfill requirements of CPPAC meetings, travel to regional meetings and orientation. Round trip it is estimated that each travel should encompass 150 miles. $225 is budgeted for lodging at a rate of$75 per night. A per diem includes three days of meals budgeted at $35 per day for three days ($10, morning, $10, Lunch, $15 for evening meal) totaling $105. This leaves $712 for(15) committee members' reimbursement for travel to Island Grove (estimated 5 miles per week per member). Mileage will be billed at a rate of.365 per mile(Island Grove rate). We have chosen to utilize our rate of mileage to decrease reimbursement complication. Operating Expenses: $14,389 Copy/ Printing Printing: Toner @ $60 per one month for 5-months = $300 Laser Printer: 1 Ink @ $130 per cartridge per 6-months Meeting expenses Flip Chart: 1 carton of two @ $25 Markers: 1 package of 12 = $11 Food: $15 per person for 15 people one time monthly for 6-months = $1,386 Telephone $50 per month for 6-months = $300 Educational/Promotional Materials Brochure: 1000 @ $1.60 per piece = $1,600 (created and distributed by Weld County Coordinator) Flyers: 2500 @ $.10 per sheet= $250 Postage Bulk Mailings: estimated $200 Stamps: 2 rolls @ $39 per roll= $78 Consumable Office Supplies Paper: 2 cases @ $20 per case = $40 Stationary/Envelopes: CPP specific $200 Pens: 2 boxes @ $3.29 = $6.60 Coordinator Office Space Island Grove office space $600 per month for five months = $3000 Committee Member Stipend 15 members at 2.5 hours per month at a rate of$20/hour for evaluation process = $4500 Capital Outlay: $3,000 This line-item allows for the purchase of a lap-top computer, laser printer and appropriate accessories to be utilized by the full-time coordinator for daily usage and development of power-point presentations. Indirect Administrative Costs: $2398 This is 20% of the total indirect cost allowed. 20% of operating expense is $2,398. These funds will be distributed to cover support staff time, book keeper time, utilities, clerical support, liability insurance and (IT) technical support. Judy Griego From: WAYNE MAXWELL [wayne.maxwell@northrange.org] Sent: Wednesday, February 22, 2006 3:49 PM To: Judy Griego; Kendall Alexander Cc: Jim Marcy; George Heeter; Mary Gill; Jackie Johnson Subject: RE: Update information CPP Judy, I have read the proposal and addenda. It is written in a manner consistent with the lOG motion to sponsor the effort. Please do submit it to the Board of Commissioners for their approval. Hopefully it will be processed smoothly and quickly by both the Board and ADAD. We will need to provide copies to the lOG members and talk about the process for hiring a project coordinator, getting the prevention subcommittee appointed and moving on with the planning. It looks like we are on our way! Good work Kendall and Lisa. Wayne Original Message From: Judy Griego [mailto:griegoja©co.weld.co.us] Sent: Wednesday, February 22, 2006 3 :15 PM To: Kendall Alexander; WAYNE MAXWELL Cc: Jim Marcy; George Heeter; Mary Gill Subject: RE: Update information CPP Wayne, I am assuming that the motion made by the IOG previously still "holds" regarding this updated CPP information. Correct? I don't see substantive changes. . . If this process is in accordance with the TOG, I will proceed to include this update for Board approval for Monday, February 28, 2006. Judy A. Griego, Director Weld County Department of Social Services PO Box A Greeley, CO 80631 970 .352 .1551, extension 6510 Fax 970 .353 .5215 griegoja@co.weld.co.us Original Message From: Kendall Alexander [mailto:KAlexander@islandgrovecenter.org] Sent: Wednesday, February 22, 2006 3 :06 PM To: Judy Griego; WAYNE MAXWELL Cc: Jim Marcy Subject : Fwd: Update information CPP Judy, There is a revised budget/addendum attached and a new signature page. We do need the Commissioner' s approval on the revised budget and obviously their signature on the signature page. We then have to submit these documents to ADAD who will officially approve them. We then will begin working on hiring a coordinator. In the mean time, we will need to get our fiscal people together to work out the billing arrangements . Kendall P. Alexander, LCSW Executive Director Island Grove Regional Treatment Center, Inc. 1140 M St. Greeley, CO 80631 »> Lisa Gawenus 02/22/06 2 :53 PM »> This is the most current information for the CPP. Please note that additional information 1 regarding the schools is being requested. This information does not impact the budget all necessary documents are attached. Lisa Gawenus, BS CACIII LGawenus@islandgrovecenter.org Island Grove Regional Treatment Center Program Manager of Youth & Family Services Greeley, CO 80631 telephone (970) 313-1168 & fax (970) 352-7457 Fort Collins (970) 493-1157 & fax (970) 224-9606 The information contained in this e-mail is confidential and private. Its dissemination is a violation of state and federal laws. If you are not the authorized recipient, you must not disclose, copy, distribute, or retain this message or any part of it. If you have received this e-mail in error, please immediately notify the sender via telephone or return e-mail. 2 Hello