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Home My WebLink About20071477.tiff RESOLUTION RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR MIGRANT/SEASONAL HEAD START PROGRAM AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT 6 WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Purchase of Services Agreement for the Migrant/Seasonal Head Start Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County,and Weld County School District6, commencing June 14,2007,and ending September 7,2007,with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado, that the Purchase of Services Agreement for the Migrant/Seasonal Head Start Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, and Weld County School District 6 be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 23rd day of May, A.D., 2007. BOARD OF COUNTY COMMISSIONERS fi. Ty ELDT NTY, COLORADO ATTEST: 1 A ,x. - CCI 1161 ` 1� ,,i aVd E. Long, Chair Weld County Clerk to the Bo d '3J , ! Y Willi H. �e e Pro-Tern BY: � � � /a� rGi -.2.-.c"( li De ty Cle to the Boar(dd) - Willi F. Garia APPR ASTQF�O Q1 . 'i\N(- Robert D. Masden my tt rney Q„ ^ Douglas Date of signature: IV III /6 I 2007-1477 HR0078 ((( ; 1/5(3&: _) 00 --/.. -07 MEMORANDUM aSir'"; DATE: May 8, 2007 ITO: Board of County Commissioners W�`�CW FROM: Walt Speckman, Executive Director U f � COLORADO SUBJECT: Purchase of Services Agreement between FENWC and Weld County School District 6 Presented for approval before the Weld County Board of County Commissioners a Purchase of Services Agreement between the Family Educational Networks' Migrant/Seasonal and Full Day/Full Year Head Start Program, hereinafter referred to as "FENWC" and Weld County School District 6, hereinafter referred to as"School District." The School District will provide breakfast, lunches (including whole milk) and snacks for approximately 153 Migrant/Seasonal and approximately 30 Full Day/Full Year Head Start children and approximately 57 adults: . $1.35 per person for breakfast . $2.70 per person for lunch . $ .90 per person for snack FENWC will apply directly for USDA reimbursement for each child's meal. The term of this Agreement is from June 14, 2007 through September 7, 2007. If you have any questions please contact Janet Flaugher, Director, (4) 353-3800, ext. 3340. ©3A13338 Ell b V 81 AVW 1.1101 Sd3NOISSNN100 A1Nfl00 013M 2007-1477 PURCHASE OF SERVICES THIS AGREEMENT,made and entered into this 4,_?. day of May 2007,by and between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Division of Human Resources'Family Educational Network of Weld County's Full Day/Full Year Head Start and Migrant/Seasonal Head Start Program, hereinafter referred to as "FENWC" and Weld County School District 6, hereinafter referred to as "School District." WITNESSETH THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and performed, the School District hereby agrees to provide FENWC the following described services based upon the following terms and conditions: 1. The School District will provide breakfast, lunches (including whole milk) and snacks for approximately 153 Migrant/Seasonal Head Start children and approximately 30 Full Day/Full Year Head Start Children and approximately 57 adults at a cost of$1.35 per person for breakfast, lunch at a rate of $2.70, and snack at a rate of $.90 to FENWC classrooms, Monday through Friday. Lunch will include''/x cup fruit and 1/2 cup vegetable to equal one(1) cup. Should a"plate waste study" conducted by FENWC determine that an adjustment in portion is in order,fruit and vegetable will be reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a$.15 reduction in cost for lunch. 2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of children lunches and the number of adult lunches needed. The breakfast will be picked up between 6:45 a.m. and 7:30 a.m., lunches will be picked up by FENWC between 10:00 a.m. and 10:30 a.m. FENWC shall notify the School District the week before any holiday or vacation that meals will not be needed for those specified days. 3. The School District will submit a bill for services to the Family Educational Network of Weld County, Weld County Division of Human Services, P.O. Box 1805, Greeley, Colorado,80632,by the 10th of the month for services provided during the preceding month. c.?CD7—/5Y77 4. FENWC will apply directly to USDA for reimbursement for each child's meal by type(full paid, free or reduced) each month. The School District will not receive USDA reimbursement for these meals. FENWC agrees to pay the School District for all meals served to Head Start children and staff. Such reimbursement will be made within three(3)weeks of the receipt of a statement of such charges from the School District. The rate will be as described in item#1 above. 5. FENWC agrees to provide the containers necessary for food transportation,and proper food storage equipment and further agrees to provide for transportation of the food from the School District to designated FENWC Centers. 6. The School District agrees to provide meals and snacks according to the USDA Food Program Regulations 7 CFR 226.20(as administered by the Colorado Department of Public Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and the CDPHE-CACFP Center Manual and the Creditable Food Guide. a. The School District agrees to maintain and provide records as stated in the Food Service Management Contract as required by CDPHE-CACFP. b. The School District agrees to provide FENWC with copies of menus one month in advance so that the FENWC dietitian can review the menu. 7. FENWC will maintain a daily record of the number of meals served by type. 8. The District will assist FENWC to encourage parent involvement in the review of menus through participation at parent committee meetings and provision of parent activities which might include a public meeting and a food vendor sampling day. 9. The term of this Agreement shall be from June 14, 2007 through September 7, 2007. 10. This Agreement may be amended at any time with the written mutual consent of both parties. 2 11. The School District and FENWC mutually agree to accept that this Agreement may be terminated by either party upon a thirty(30) day written notice being provided to the other party, however, this Agreement will be terminated if the Migrant and Seasonal Head Start Program funding is stopped. 12. Provision of the above outlined services at the designated costs represents an in kind contribution of$0.00 to the FENWC program in the services and amounts following; 0.00 , $0.00 ; 0.00, $0.00 ; and 0.00 , $0.00 . 13. ASSURANCES: a. The School District agrees that it is an independent contractor and that its officers, employees, and clients do not become employees of Weld County, and therefore are not entitled to any employee benefits as Weld County employees, as a result of the execution of this Agreement. b. Each party to this agreement shall be solely responsible for liability caused by the negligence of its employees or agents in performing the tasks pursuant to this agreement. The School District shall provide Worker's Compensation for all employees of the School District engaged in the performance of this Agreement, as required by the Colorado Worker's Compensation Act. Likewise,FENWC,by and through the Board of County Commissioners, shall provide adequate liability and Worker's Compensation Insurance for all its employees, volunteers and agents engaged in the performance of this Agreement. c. No officer,member,or employee of Weld County and no member of their governing bodies shall have any pecuniary interest,direct or indirect in the approved Agreement of the proceeds thereof. d. The School District understands that monitoring and evaluation of the performance of the Agreement shall be conducted by the Weld County Division of Human Resources and the results provided to the Board of County Commissioners of Weld County. 3 e. The School District and FENWC assure compliance with Title VI ofthe Civil Rights Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. f No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties of their officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care with respect to any persons not a party to this Agreement. g. No portion of this Agreement shall deemed to created an obligation on the part ofthe County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. 14. SEVERABILITY: If any section, subsection,paragraph,sentence,clause,or phrase of this Agreement is for any reason held or decided to be unconstitutional,such decision shall not affect the validity ofthe remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection,paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraph, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed as of the day, month, and year first hereinabove set forth. 4 WELD COUNTY BOARD OF WELD COUNTY SCHOOL DISTRICT 6 COMMISSIONERS Davi Chairperson A 2 3 2007 Mona Martinez-Brosh,Nutrition an E id. ^ Purchasing Supervisor c. r /„. l 1161 ,� L Vii+ :,' // �/ c-, �� AA 6fai- -- /G. .!�e Wayne ds,Chief of Operations WEL Y CLERK COUNTY TO THE BOARD aa , Dr. Renae Dreier, Superintendent r, By: D p+ty Cle do to the Board WELD COUNTY DIVISION OF HUMAN SERVICES W. e . ' eckman, Executive Director 5 074,7--/5'77 Hello