HomeMy WebLinkAbout20071048 RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR REGIONAL EMERGENCY
PREPAREDNESS PLANNING AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Regional Emergency Preparedness Planning between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment,and the Colorado Department of Public Health and
Environment, commencing April 1, 2007, and ending August 31, 2007, with further terms and
conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Regional Emergency
Preparedness Planning between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 16th day of April, A.D., 2007, nunc pro tunc April 1, 2007.
oil BOAR. OF COUNTY COMMISSIONERS
1"•_T. A % ELF UNIX, C A O
ATTEST: r o .
I I{ — `- id E. Long, Chair
.,t'
Weld County Clerk to the B,ri- "�.-/
(1 w '\ 4r it iam H Jer r -Tem
BY: ttA i 1 Cai 'sissy' /� �6/V
De ty CI k to the Bog.rdC (� �1
Willia F Garcia �pn
APP D AS TO I �---
Robert D. Masden
ounty Attorney . 6( GA�rwio, LC-
Douglas ademache
Date of signature: 412-3107
2007-1048
HL0034
M ' /71L (I0uS ()/-",76 --6-7
et ‘H'H-
Memorandum
TO: David E. Long, Chair
( Board of County Commissioners
' C FROM: Mark E. Wallace, MD, MPH, Director Department of Public Health ant)O
kffiy
Environment
COLORADO DATE: April 12,2007
SUBJECT: Purchase of Services Agreement for
Regional Emergency Preparedness
Planning
Enclosed for Board review and approval is a purchase of services agreement between the Weld
County Board of Commissioners and Mike Burnett for regional emergency preparedness
planning.
Some of the deliverables in the contract with the Colorado Department of Public Health and
Environment(CDPHE) require Weld County Health Department to assist the Northeast
Colorado Health Department and Northeast Health District in completion of emergency
preparedness planning. This agreement outlines the terms under which Mike Burnett will
conduct and complete all applicable emergency preparedness planning activities for these two
agencies as required by the 2006-2007 Public Health Emergency Preparedness and Response
contract.
For his services, Mr. Burnett will be paid a sum not to exceed $17,600 for the time period
April 1, 2007 through August 31, 2007. Weld County will be reimbursed for these funds by the
CDPHE.
I recommend your approval of this agreement.
Enc.
2007-1048
PURCHASE OF SERVICES AGREEMENT
zt
THIS AGREEMENT is made and entered into this /� —day of )1/Jr 1
2007 by and between the County of Weld, State of Colorado,by and through the Board of
County Commissioners of Weld County,hereinafter referred to as"Weld County"on behalf of
the Weld County Department of Public Health and Environment,hereinafter referred to as
"Health Department," and Mike Burnett,hereinafter referred to as"Contractor,"or"Consultant."
WITNESSETH
WHEREAS, ,In order to fulfill a requirement of a contract with the Colorado Department
of Public Health and Environment,Health Department must assist the Northeast Colorado Health
Department and Northeast Health District in completion of emergency preparedness planning
("the EPR contract"); and
WHEREAS,Health Department desires the technical expertise of a Regional Emergency
Preparedness Planning Consultant to provide services to assist the Health Department in the
completion of all needed emergency preparedness planning activities for the Northeast Colorado
Health Department and the Northeast Health District;and
WHEREAS,Contractor has such technical expertise and desires to enter into an
agreement with Health Department to perform such services; and
WHEREAS,the parties desire to reduce the terms of their agreement to writing.
NOW THEREFORE, for and in consideration of the covenants, conditions, agreements,
and stipulations hereinafter expressed, the parties do hereby agree as follows:
AGREEMENT
I. Term of Agreement. This Agreement shall be effective from April 1. 2007 through
August 31,2007.
2. Compensation. In consideration of the services to be provided by Contractor as set forth
hereinafter and described in Exhibit A,(which is attached hereto and made a part hereof),
Health Department agrees to pay Contractor seventeen thousand, six hundred dollars
($17,600.00). This amount shall be the total amount payable to Contractor under this
Agreement; no additional amounts shall be payable for Contractor's time, and expenses,
which expenses shall include,but not limited to,mileage, per diem, hotel expenses office
supplies,photocopies, postage,cellular phone expenses, income taxes, automobile
insurance and other automobile expenses, intemet expenses and any other expenses
incurred in the performance of this Agreement.
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tae 7-/G 5/'P
The Health Department shall pay Contractor according to the following schedule:
April 1. 2007, $5,280
May 1,2007 $3,080
June 1,2007 $3,080
July 1, 2007 $3,080
August I, 2007 $3.080
3. Regional Preparedness Planning Services
A. Contractor/Consultant Qualifications. Consultant represents that he possesses the
requisite qualifications,knowledge and experience to timely and satisfactorily
perform the professional services required under the terms and conditions of this
Agreement.
B. Regional Preparedness Planning Services to be Provided. Consultant shall
perform all services set forth in Exhibit A which is attached to and hereby
incorporated herein,and identified under the heading as Scope-of Work,and shall
include, but may not be limited to,the following professional services:
I. Provide consultation to Northeast Colorado Health Department,
(hereinafter"NCHD")regarding EPR planning activities and projects;
2. Review and update NCHD PHEOP (including all attachments/annexes);
3. Provide consultation to NCHD's Emergency Preparedness and
Implementation Committee(hereinafter"EPIC")regarding the
development of a mass fatality annex, and draft a written version for
adoption;
4. Produce copies of NCHD's updated PHEOP on CD and distribute to
emergency managers and RETAC representatives within the Northeast
Health District.
5. Assist with the creation and drafting of after action reports resulting from
any drill/exercise or real incident occurring within the Northeast Health
District. Post final AAR on COHAN within 45 days;
6. Document in AAR's that all exercise objectives are related to at least one
DHS Target Capability.
7. Assist NCHD's EPIC team in documenting multi jurisdiction or large-
scale outbreak investigations for which the incident command system is
used.
8. Assist NCHD with recruiting volunteers for enrollment in the Colorado
Public Health and Medical Volunteer Management System.
9. Work with regional planners on the development of a plan that outlines
how public health professional personnel surge issues will be coordinated
throughout the northeast region. Incorporate this plan as an attachment to
the NCHD PHEOP.
10. Provide information to and work with regional planners to update the local
NCHD information in the regional Strategic National Stockpile Plan.
11. Assist NCHD in the development(including writing an ExPlan and
EvalPlan using HSEEP format),and execution of a drill that will allow
NCHD staff to coordinate and set-up a POD site in Morgan County on
July 20,2007. Post all documentation on COHAN.
12. Assist NCHD in the development(including writing an ExPlan and
EvalPlan using HSEEP format), for other SNS related drills or exercises
deemed necessary by NCHD's EPIC Team. Post all documentation on
COHAN.
13. Work with law enforcement officials in the Northeast Health District on
developing and writing a final transportation plan and protocols for the
movement of SNS assets throughout the district.
14. Assist NCHD in the finalization of its revised POD plan(s). Draft plan into
its final form for adoption based on comments received from CDPHE
review.
15. Ensure that adequate documentation is maintained regarding the status and
completion of items contained in this list of services as proof of technical
assistance provided to NCHD. Maintain on PRS as necessary in both the
NCHD and Regional Planner sections.
16. Work with NCHD's Public Information Officer and emergency
management officials within the Northeast Health District on efforts
regarding special population planning as described in the EPR contract.
17. Provide additional SNS information as requested of NCHD from CDPHE
or CDC officials.
18. Document meetings with partnering agencies in the Northeast Health
3
District regarding CHEMPACK planning,responsibilities and
coordination.
19. Document work with partner agencies within the Northeast Health District
to coordinate health care preparedness planning, including partnerships
with medical communities and emergency responders to ensure
cooperative planning,information sharing and management coordination.
20. Participate in regional planner conference calls scheduled prior to August
31,2007.
21. Provide WCDPHE with any requested documentation related to work
completed on any item listed above at any time,as appropriate and
reasonable.
4. Parties Relationship. The parties to this Agreement intend that the relationship between
them contemplated by this Agreement is that of independent entities working in mutual
cooperation. No employee, agent,or servant of one party shall be or shall be deemed to
be an employee,agent,or servant of another party to this Agreement.
5. Limitations-Liabilities-Indemnification. Neither party shall be responsible or liable for
acts or omissions or failure to act by the other party. Accordingly, to the extent permitted
by law,Health Department agrees to indemnify and hold Contractor harmless from any
and all liability incurred by acts or omissions or failures to act by Health Department,and,
likewise, Contractor agrees to indemnify and hold Health Department harmless from any
and all liability incurred by acts or omissions or failures to act by Contractor. Because
Health Department is a department of Weld County government, Contractor
acknowledges that its agreement to indemnify and hold harmless Health Department
extends to Weld County, its employees, agents, subcontractors, and assignees. The term
"liability" includes, but is not limited to,any and all claims, damages, and court awards
including costs, expenses,and attorney fees incurred as a result of any act or omission by
the applicable party who acted or failed to act. Notwithstanding any provision contained
herein to the contrary,Weld County does not waive any immunities to which it is entitled
pursuant to law.
6. Non-Assignment. This Agreement shall not be assignable without prior written consent
of Health Department or Contractor,whichever is the non-assigning party.
7. Termination. Either party may terminate this Agreement upon twenty(20)days written
notice of its intent to so terminate,given to the other party. If this Agreement is so
terminated,Health Department shall pay to Contractor that compensation owed to it on a
pro rata basis for work performed prior to the date of termination, pursuant to the
schedule of payments set forth in this Agreement.
4
8. Notices. Any notice provided for in this Agreement shall be in writing and shall he
served by personal delivery or by certified mail,return receipt requested,postage prepaid,
at the addresses set forth in this Agreement, until such time as written notice of a change
is received from the party wishing to make a change of address. Any notice so mailed
and any notice served by personal delivery shall be deemed to be delivered and effective
upon receipt or upon attempted delivery. This method of notification will be used in all
instances,except for emergency situations when immediate notification to the parties is
required.
HEALTH DEPARTMENT: Weld County Department of Public Health and
Environment
do Judy Nero
1555 N. 17th Avenue
Greeley,CO 80631
CONTRACTOR: Mike Burnett
167 Acoma Street
Sterling,Colorado 80751
9. Modification and Breach. This Agreement contains the entire Agreement and
understanding between the parties to this Agreement and supersedes any other agreements
concerning the subject matter of this transaction,whether oral or written. No
modification,amendment, novation, renewal,or other alteration of or to this Agreement
and the attached exhibits shall be deemed valid or of any force or effect whatsoever,
unless mutually agreed upon in writing by the undersigned parties. No breach of any
term,provision,or clause of this Agreement shall be deemed waived or excused, unless
such waiver or consent shall be in writing and signed by the party claimed to have waived
or consented. Any consent by any party hereto,or waiver of,a breach by any other party,
whether express or implied,shall not constitute a consent to,waiver of.or excuse for any
other different or subsequent breach.
10. Severability. 1f any term or condition of this Agreement shall be held to be invalid,
illegal,or unenforceable,this Agreement shall be construed and enforced without such a
provision, to the extent this Agreement is then capable of execution within the original
intent of the parties.
11. Funding. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado,or Health Department to expend funds not
otherwise appropriated during the term of this Agreement.
12. Records and Compliance with HIPAA. To the extent any laws or regulations concerning
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the confidentiality of records, such as 42 U.S.C. section 1320d ("HIPAA"),45 C.F.R.
Parts 160, 162 and 164 or any other such law or regulation are deemed to be applicable to
any work conducted by Consultant under the terms and conditions of this Agreement,
each party agrees to keep any and all such records and information confidential and to
comply with all applicable laws and regulations concerning the handling and
confidentiality of such records.
13. Inurement. This Agreement shall inure to the benefit of the heirs, assigns, and successors
in interest of the parties hereto.
14. No Third Party Beneficiary Enforcement. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties, and
nothing contained in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall he deemed an incidental
beneficiary only.
IN WITNESS WHEREOF, the parties have hereunto set their hand and seals this 16th
day of April , 2007.
WELD COUNTY DEPARTMENT OF CONTR CTOR
PUBLIC HEALTH AN ;NVI ONMENT
lAtc\k_ \_TOJ
—71<i
Mark E. Wallace,MD,MPH Mi e Burnett
BOARD OF COUNTY COMMISSIONERS •, `
Fe THE COUNTY OF WELD, V/1 _': "
ST OF TL ATTEST: ��`"`1
CLERK TO THE BOARD
David E. Long, Chair A 1 6 2007 By:
Deputy OM to the Board `✓
ATTESTING TO BOARD OF COUNTY
..OMMISSI0NER SIGNATURES ONLY
6
Northeast Health District
Emergency Preparedness Planning Proposal
To: Weld County Department of Public Health and Environment
1555 N. 17th Avenue
Greeley, CO 80631
From: Mike Burnett
167 Acoma Street
Sterling, CO 80751
720-940-5944
mikeb@nchd.org
This proposal is being submitted, complete with a suggested scope-of-work and budget
sufficient to conduct and complete all applicable emergency preparedness planning
activities as required of the 2006-2007 Public Health Emergency Preparedness and
Response (EPR) contract work plan. This scope-of-work includes applicable items from
the 2006-2007 Regional Planner Task List which is attached to the aforementioned
contract.
All activities will be carried for the direct benefit of the Northeast Colorado Heath
Department (NCHD) and the Northeast Health District (Logan, Morgan, Phillips,
Sedgwick, Washington and Yuma counties), and the activities outlined in the following
scope-of-work have been structured so as to be competed between April 1, 2007 and
August 31, 2007. All work will be coordinated with NCHD's Emergency Preparedness
and Implementation Committee (EPIC) and with WCDPHE as necessary. Reporting
regarding the status of completion of these items will be entered into the Colorado
Preparedness Reporting System (PRS). Additional information will be provided to
WCDPHE upon request.
Scope-of-Work
Activity EPR Due Date
Deliverable #
Provide consultation to NCHD regarding EPR n/a Ongoing thru
planning activities and projects. 08/31/2007
Review and update NCHD PHEOP (including all 1.1(1) June 1, 2007
attachments/annexes). P1(1)
Provide consultation to NCHD's EPIC team 1.1(1) June 1, 2007
regarding the development of a mass fatality
annex, and draft a written version for adoption.
Produce copies of NCHD's updated PHEOP on CD 1.1(2) July 1, 2007
and distribute to emergency managers and RETAC
representatives within the Northeast Health District.
Assist with the creation and drafting of after action 1.5(1) Ongoing thru
reports resulting from any drill/exercise or real P6(1) 08/31/2007
incident occurring within the Northeast Health
District. Post final AAR on COHAN within 45 days.
Document in AAR's that all exercise objectives are 1.5(3) Ongoing thru
related to at least one DHS Target Capability. P6(1) 08/31/2007
continued...
Activity EPR Due Date
Deliverable #
Assist NCHD's EPIC team in documenting multi- 2.1(1) August 31,
jurisdiction or large-scale outbreak investigations 2007
for which the incident command system is used.
Assist NCHD with recruiting volunteers for 3.1(1) Ongoing thru
enrollment in the Colorado Public Health and P13(1) 08/31/2007
Medical Volunteer Management System. P13(3)
Work with regional planners on the development of 3.4 August 31 ,
a plan that outlines how public health professional 3.4(1) 2007
personnel surge issues will be coordinated
throughout the northeast region. Incorporate this
plan as an attachment to the NCHD PHEOP.
Provide information to, and work with regional 5.1 May 1, 2007
planners to update the local NCHD information in 5.1(1)
the regional Strategic National Stockpile plan. P10(2)
Assist NCHD in the development (including writing 5.2(1) August 30,
an ExPlan and EvalPlan using HSEEP format) and P5(1) 2007
execution of a drill that will allow NCHD staff to P6(1)
coordinate and set-up a POD site in Morgan county
on July 20, 2007. Post all documentation on
COHAN.
Assist NCHD in the development (including writing 5.2(1) August 31,
an ExPlan and EvalPlan using HSEEP format) for P5(1) 2007
other SNS related drills or exercises deemed P6(1)
necessary by NCHD's EPIC Team. Post all P13(4)
documentation on COHAN.
Work with law enforcement officials in the 5.4(1) June 1, 2007
Northeast Health District on developing and writing
a final transportation plan and protocols for the
movement of SNS assets throughout the district.
Assist NCHD in the finalization of its revised POD 5.7(1) June 1, 2007
plan(s). Draft plan into its final form for adoption P2(1)
based on comments received from CDPHE review.
Ensure that adequate documentation is maintained P3(1) Ongoing thru
regarding the status and completion of items 08/31/2007
contained in this scope-of-work as proof of
technical assistance provided to NCHD. Maintain
on PRS as necessary in both the NCHD and
Regional Planner sections.
Work with NCHD's Public Information Officer and 6.2(1) Ongoing thru
emergency management officials within the 6.2(2) 08/31/2007
Northeast Health District on efforts regarding P8(1)
special population planning as described in the
EPR contract.
continued...
Activity EPR Due Date
Deliverable #
Provide additional SNS information as requested of P12 Ongoing thru
NCHD from CDPHE or CDC officials. 08/31/2007
Document meetings with partnering agencies in the P14 Ongoing thru
Northeast Health District regarding CHEMPACK P14(2) 08/31/2007
planning, responsibilities and coordination.
Document work with partner agencies within the P15 Ongoing thru
Northeast Health District to coordinate health care P15(1) 08/31/2007
preparedness planning, including partnerships with
medical communities and emergency responders to
ensure cooperative planning, information sharing
and management coordination.
Participate in regional planner conference calls P18(1) Ongoing thru
scheduled prior to August 31, 2007. 08/31/2007
Provide WCDPHE with any requested all Ongoing thru
documentation related to work completed on any 08/31/2007
item listed in this table at any time, as appropriate
and reasonable.
Budget and payment schedule: (Note: Work on the items described in the above
table shall begin on April 1, 2007 and be completed on August 31, 2007, with the
possible exception of after action reports for which there is a 45 day window for
submission to CDPHE.)
Contract Sum: $17,600.00
This sum shall include all personnel time, travel
expenses (including mileage, per diem and hotel
expenses), office supplies, photocopies, postage,
cellular phone air-time, income taxes, auto insurance,
internet access; and any other related expenses,
supplies or equipment necessary to complete work
associated with items listed in the table above. A
detailed budget spreadsheet can be provided upon
request.
Payment Schedule: 1. 30% to be paid upon signing contract on April 1st.
2. 17.5% to be paid on the 1st day of each remaining
month (May, June, July, August).
Total Award $17,600.00
April 1st Payment -$5,280.00
May 1st Payment -$3,080.00
June 1st Payment -$3,080.00
July 1st Payment -$3,080.00
August 1st Payment -$3,080.00
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