HomeMy WebLinkAbout20070241.tiff RESOLUTION
RE: APPROVE APPLICATION FOR HIGHWAY TRAFFIC SAFETY PROJECT FOR
PURCHASE OF GLOBAL POSITIONING SYSTEM UNITS AND AUTHORIZE
CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for the Highway Traffic Safety
Project for Purchase of Global Positioning System Units, from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriffs Office, to the Colorado Department of Transportation, commencing
January 1,2007,and ending December 31,2007,with further terms and conditions being as stated
in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Application for the Highway Traffic Safety Project for Purchase of Global
Positioning System Units, from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Sheriffs Office, to the
Colorado Department of Transportation be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
2007-0241
SO0028
APPLICATION FOR HIGHWAY TRAFFIC SAFETY PROJECT
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 24th day of January, A.D., 2007, nunc pro tunc January 1, 2007.
BOARD OF COUNTY COMMISSIONERS
WE NTY, COLD O
ATTEST: Li, `1 . .,n„a ( vt Cf cam/ �\
- David E. Long, Chair I
Weld County Clerk to the Board I- _ . U
.4)1 WillLam . J�k , o-Tem
/
BY: 7 a ) -Y7-16- �,
Deputy erk to the Board- _, _'
Will' m F. arcia
AFT-RC-K/2D AS T & P____
,
Robert . Masden�_
County/Attorney r � - \ c �l. -���—
ouglas Ra emach r
Date of signature: tQ /bid 7
2007-0241
SO0028
COLORADO DEPARTMENT OF TRANSPORTATION
HIGHWAY TRAFFIC SAFETY PROJECT APPLICATION
NOTE: Refer to Section II, Colorado Office of Transportation Safety Contract Management Manual
for instructions in the preparation of this application
1. Proposed activity:
Purchase of Global Positioning System units
2. Applicant agency:
Weld County Sheriff's Office
Street address:
1950 O Street, Greeley, Colorado 80631
Mailing address:
Same
3. Proposed project period Ono) (day) (r) (mo) (day) (yr)
From: 01 01 07 To: 12 31 07
4. Individual authorized to sign Agency Contracts,your typewritten me will eerve as a signature for
rr the purposes of this form
�v \
Signature:
David E. Long, Chair
Type name and title: �
Weld County, Colorado E ATTEST AA
Agency name:
01/24/2007 WE UNanhif '
Date signedM
•4C• BY: -0-415. Agency authority to contract(City.State or Lol lawor A - DEf CLERK THaa BOARD
Do no is line
OTS Use Only Project Manager comments
PROJECT (APPROVED APPROVED WITH REVISIONS (DISAPPROVED
Director,Office of Transportation Safety Date
Previous editions are obsolete and may not be used page 1 COOT Form#1116 8/04
2007-0241
ADDITIONAL REQUIRED CERTIFICATIONS
1. CERTIFICATION OF DRUG-FREE WORKPLACE ACT
In accordance with the Drug-free Workplace Act of 1988:
A. The grantee certifies that it will provide a drug free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the
actions that will be take against employees for violations of such prohibition;
b) Establishing a drug-free awareness program to inform employees about:
1)The dangers of drug abuse in the workplace;
2)The grantee's policy of maintaining a drug-free workplace;
3) Any available drug counseling, rehabilitation, and employee assistance programs; and
4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c) Making it a requirement that each employee engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a)that, as a condition of employment under the
grant the employee will:
1) Abide by the terms of the statement; and
2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later
than five days after such conviction.
e) Notifying the Colorado Office of Transportation Safety within ten days after receiving notice under subparagraph
(d) (2) from an employee or otherwise receiving actual notice of such conviction.
f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect
to any employee who is so convicted:
1) Taking appropriate personnel action against such an employee, up to and including termination; or
2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purpose by a Federal, State, or local health, law enforcement, or other appropriate agency.
g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with
the specific grant:
Agency:
y CO Co4-• f///r4%/`F'!
Address:
/ f re, O STR/Et,T
R�r�/ '!: Y Co 1063 /
page 2 CDOT Form#1118 8104
ADDITIONAL REQUIRED CERTIFICATIONS (CONTINUED)
2. AFFIRMATIVE ACTION: (check the box that applies)
Note: If an affirmative action plan is required, but has not been previously approved it should accompany this
application at the time of submission.
I certify an affirmative action plan dated , meeting the requirements of Title
VI of the Civil Rights Act of 1964, 78 Stat. 252, (42 U.S.C. 200d-d4) has been approved by and is on file
with, the Colorado Department of Transportation Equal Employment Opportunity Office.
I certify an affirmative action plan, meeting the requirements of Title VI of the Civil Rights Act of 1964, 78
Stat. 252, (42 U.S.C. 200d-d4) is not required for this agency.
3. PROJECT CONTINUATION
It is the intent of this agency to continue these highway safety activities for at least one year beyond the contract
completion without a reduction of effort. Upon contract completion my agency and the Office of Transportation Safety
will evaluate the projects effectiveness and determine whether the project should be continued. The agency will use all
equipment purchased with federal funds only for the purpose outlined in the contract until the equipments disposal.
(NHTSA Order 460-4a, Chg. 1, Attachment N)
Check the box(es)that apply:
I I My agency's budgetary authority has enclosed documentation indicating agreement with the above statement.
nMy agency will establish reserve accounts to maintain, repair and replace any equipment purchased with highway
safety funds.
nMy agency will provide an increasing match of the highway safety funds requested in this application. We will include
these matching funds in any application for proposed future contracts.
nOther(explain)
I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the
statements and q , ained herein on pages 2 and 3 are true and complete to the best of my knowledge.
Signature
Date
Type name and title:
page 3 COOT Form#1116 8(04
PART A -PROBLEM STATEMENT
(1) Describe the situation,Include data and any other information to establish the existing conditions.
(2) State why this situation is undesirable.
(3) What are the causes?
(4) Identiy changes needed to resolve the identified problem(s).
Local law enforcement agencies have the responsibility of traffic crash investigation within
their own jurisidictions. In many cases, especially in county law enforcement agencies, this
responsibility is shared with the Colorado State Patrol. Ultimately however, all traffic
crash investigations in Colorado are conducted by the Colorado State Patrol, county sheriff's
office or a local law enforcement agency. All traffic crash investigations are documented on
Colorado State forms and sent to the Colorado Department of Revenue.
Colorado, the eighth largest state in the nation, encompasses 104,247 square miles. There
are a number of indicators that contribute to the public health issue of fatal and injury
crashes. These are: traffic volume (VMT) , the state's population, the number of drivers and
the number of vehicles utilizing the roadways. Over the past ten years, Colorado has
experienced a dramatic growth in each of these indicators. Vehicle miles traveled on state
and federal highways increased by 22.5%. State population has grown by 20.7%. The number
of licensed drivers and individual's registering their cars is up by 18.3% and 25.3%
respectifully.
County and local law enfrocement agencies handle all of the traffic crash reporting not
handled by the Colorado State Patrol which accounts for 31% of all fatal crashes, 77% of all
injury crashes and 73% of all property damage only crashes.
Section 2006 of the Safe, Accountable, Flexible, Effiecent, Transprtation Equity Act: A
Legacy for Users (SAFETEA-LU)established a program to improve a state's traffic safety
information system. A traffic records system should be capable os supporting management's
needs to identify the state's safety problems, to manage the countermeasures applied to
reduce or eliminate those problems and to evaluate those programs for their effectiveness. A
traffic records system based upon databases that contain infromation about crashes, drivers,
vehicles, roadways, Emergency Medical Services (EMS) , and Citations/Convictions. It is
essential that the data in these components be timely, accurate, complete, accessible, and
allows for integration.
paged CDOT Form#1116 &6/
PART B -PROPOSED ACTIVITIES
GOAL:
To eliminate the inconsistencies of locating motor vehicle crashes.
TASKS:State what is to be accomplished and when.
1. To provide timely, accurate, complete, uniform, integrated and accessible information
about locations using GPS devices.
2. To accurately display 100% of crashes of the State's, cooperating county and local GIS
enterprise platforms.
3. To provide the Office of Transportation Safety with quarterly activity reports and final
impact evaluation to include:
* Level of Accuracy
* Level of Completeness
* Level of Uniformity
* Level of Integration
* Level of Accessibility
* Level of Consistency
PART C -CAPITAL EQUIPMENT
What equipment, if any, will be purchased to meet the needs of this project? Note: Items previously purchased with
federal highway safety funds are not eligible for replacement with federal highway safety funds.
NONE
page 5 CDOT Form 91116 8/04
PART D -EVALUATION AND MONITORING
(1) State how sucess of the project will be determined. Administrative, performance or impact measures can be used
(See Project Evaluation in Contract Management Manual).
1. Was the location information timely, accurate, complete, uniform, integrated and
accessible about location infromation on crash reports and citation forms using GPS
coodinates?
2. Was the state, county, and/or local GIS enterprise platform capable of displaying the
crash locations?
Was it 100% accurate?
3. Was the Office of Transportation Safety provided with quarterly activity reports and a
final impact evaluation that included the information listed in the task identification?
(2) State how the Contract Director will monitor project activity and progress during the contract period.
The project coordinator will receive quarterly reports completed by county and local agencies
with supporting docuamantation for evaluation. Additioanlly, the project coordinator will
ensure that all and that all targeted dates and milestones are met. Quarterly reports will
be completed and provided to the Office of Transportation Safety indicating the results of
the project.
page6 CDOT Form#1116 VW
PART E-BUDGET
PERSONAL SERVICES
OTS Use (1) Salaries
only
HSP Base Pay Benefits Monthl•y No.of Total OTS Agency
Task Name or PositionWeekly Share Share
number ($) �$) Etc. Periods ($) ($) ($)
Sheriff's Commander 6,737 .00 808.00 7,545.00 1 7,545.00 7,545.
SUBTOTALS-SALARIES 6,737.00 808.00 7,545.00 1 7,545.00 0.00 7,545.
OTS Use
only (2) Overtime
HSP OTS Agency
Task Name Overtime No.of Total Share Share
number Rate($) Hours ($) ($) ($)
0.00
0.00
0.00
0.00
0.00
SUBTOTALS-OVERTIME o.00 0.00 0.00
OTS Use
only (3) Contractual Services
HSP No.of
Task Contractor Dates ofUnits OTS Agency
number Rate (Indicate H, Total Share Share
Contract
($) D,M,FP) ($) ($) ($)
0.00
0.00
0.00
SUBTOTALS-CONTRACTUAL SERVICES 0.00 0.00 0.00
OTS Share Agency Share
SUBTOTALS- PERSONAL SERVICES $ $ $7,545.00
% 100
t
page 7 CDOT Form#1116 8104
PART E-BUDGET (continued)
OTSUse OPERATING EXPENSES
only
HSP Numberof Cost per Unit Total Cost OTS Share Agency
Task Description Share
number
Units ($) ($) ($)
GPS Devices (includes device,
accessories and installation) 100 500.00 50,000.00 50,000.0
10.00
•
0.00
0.00
0.00
0 .00
0.00
0.00
OTSShare Agency Share
TOTAL OPERATING EXPENSE $50,000.00 $ 50,000.00 $
100
page B CCer Form#1116 B104
PART E -BUDGET (continued)
OTS Use
only TRAVEL AND SUBSISTENCE
HSP In Out of OTS Agency
Task Description Total
(Include Cost Factors) State State ($) Share Share
number($)($) ($) ($)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
OTS Share Agency Share
TOTAL TRAVEL AND SUBSISTANCE $ $ $
OTS Use
only CAPITAL EQUIPMENT
HSP N No.of Cost per Total OTS Agency
Task Description or Units Unit ($) Share Share
number R ($) ($) ($)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
OTS Share Agency Share
TOTAL CAPITAL EQUIPMENT $ $ $
page 9 CDOT Form 81116 8/04
PART E -BUDGET (continued)
BUDGET SUMMARY
(from pages 6 through 9)
OTS Share Agency Share TOTALS
Personal Services $ $ 7,545.00
$
Operating Expenses $ 50,000.00 $ $ 50,000.00
Travel and Subsistence $ $ $
Capital Equipment $ $ $
Other(Explain) $ $ $
PROPOSED PROJECT $ 50,000.00 $ 7,545.00 $ 50,000.00
TOTALS
PercentofTotal % % 100%
PART F -INFORMATION FOR PROJECT CONTACTS
1. CONTRACT DIRECTOR 3. PROJECT COORDINATOR
Name Name e'!" AJ v T6/ G' . Po.v C e L ai.1
Address Address
!f J'c a .s T'2 00
CRS*%if T' ca X04 3
Tele.No. Tele.No.
(f?� 3s6 - yo'/S- fr- .2re
2. ACCOUNTING RECORDS 4. MAIL PROJECT PAYMENTS TO
Name Name
C✓(1L .D Coa,/ r1'
Address Address
if so o sreE�T
G.ee/e:c 1' CO Fa Z1
1
Tele.No. Tele.No.
page 10 COOT Forrn 01116 8104
PART G -PROPOSED PROJECT CONTINUATION AND PLANNED ASSUMPTION OF COSTS
1. PROJECTED FUNDING FY
A. Describe objective, activities, and proposed funding source:
B. Projected Budget Summary
Personal Services $
Operating Expenses $
Travel and Subsistence$
Capital Outlay $
Other (explain) $
TOTAL $ 0.00
2. PROJECTED FUNDING FY
A. Describe objective, activities, and proposed funding source:
B. Projected Budget Summary
Personal Services $
Operating Expenses $
Travel and Subsistence$
Capital Outlay $
Other (explain) $
TOTAL $ 0.00
page 11 CDOT Form#1116 8104
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