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Home My WebLink About20070570.tiff RESOLUTION RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR VICTIM WITNESS SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Application for a Victim Assistance and Law Enforcement (VALE) Grant for the Victim Services Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the VALE Board, commencing July 1, 2006, and ending June 30, 2007, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Application fora Victim Assistance and Law Enforcement(VALE)Grant for the Victim Services Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the VALE Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of March, A.D., 2007, nunc pro tunc July 1, 2006. BOARD OF COUNTY COMMISSIONERS '1 ,WELD NTY CO RA ATTEST: 4114# 1.." David E. Long, Chair Weld County Clerk to the 9 j ,( /'/ 11;✓ 1 L�tCi RCI( ((( W,illiam erk�fPro-Tem BY: �l illi J �� De uty Cle to the Boar Li Willi F. Gaat -rcia APP D AS TO F • ' , V?fin`L__ Robert D. Masden ounty A orney ck-a ,�, e� Douglas ademache of signature: 3/3-7107 he 2007-0570 SO0028 Weld County Law Enforcement ie Victim Services Unit 2950 9T" Street P O Box 330 Ft. Lupton, CO 80621 (303) 637-2424 (800) 436-9276 ext 5805 Fax (303) 637-2423 This is a VALE grant proposal for continued funding for the Weld County Law Enforcement Victim Services Unit, which I would like to have the Commissioners look at at the March 5th meeting. I will need to have both Don Warden and the Commissioners sign this application. My deadline date to turn into the VALE board is March 6`h so if I could get it signed by Tuesday I can come pick it up and turn it in. Please call if you have any questions. My extension is 5805 and my cell phone is 970- 397-5934. Thanks for your time, Suzi 2007-0570 2007 VALE ASSISTANCE FUNDS 19th Judicial District, Weld County (VICTIM ASSISTANCE LAW ENFORCEMENT) APPLICATION Grant Period - July 1, 2006 through June 30, 2007 VALE Applications must be received at the District Attorney's Victim/Witness Program by Tuesday, March 6, 2007 at 4:00 PM Location: 915 Tenth Street, god floor, Greeley Mailing: PO Box 1167, Greeley, CO 80631 Please read the Announcement of Funds before completing this document. Please note this application format differs from last year. THIS FORMAT MUST BE USED TO APPLY. For information and questions, contact: JoAnn Holden, VALE Board Administrator PO Box 1167 Greeley, Co 80632 jholdenco.weld.co.us Phone: (970) 356-4010 X4747 or Karol Patch X4748 GENERAL INSTRUCTIONS: 1. Submit to the District Attorneys Victim/VVitness Program,915 Tenth Street, P.O. Box 1167,Greeley, CO 80632,on or before the deadline listed above,an original and seven copies of the grant application and attachments. Mark"VALE APPLICATION"on the envelope. NOTE:Late applications maybe denied solely due to failure to meet the deadline. Applicants are responsible for the method of delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline. 2. Only one copy of the agency audit or financial review needs to be submitted. 3. Applicants are required to follow the VALE Grant Application format exactly,and are expected to respond to each item listed. DO NOT CHANGE PAGE BREAKS. NOTE:If an application does not contain complete answers to each item listed in the grant application,this lack of information maybe the basis for denying or reducing a grant award. 4. The body of application should be constructed of single-sided pages only. 5. Font size must be at least 10 points. 6. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner. 1 2007-2008 VALE ASSISTANCE FUNDS 19th Judicial District, Weld County Application page 1 SECTION A - AGENCY INFORMATION: 1. APPLICANT AGENCY: Weld County Sheriffs Office Program Name: Weld County Law Enforcement Victim Services Unit Street Address (if not confidential): 2950 9`h Street Ft. Lupton, CO 80621 Mailing Address (if different): P O Box 330 Ft. Lupton, CO 80621 Phone: 303-637-2424 Fax: 303-637-2423 E-Mail: scvancara@co.weld.co.us 2. CONTACT PERSON: Suzi Cvancara Title: Director Phone: 303-637-2424 Fax: 303-637-2423 E-Mail: scvancara@co.weld.co.us 3. Agency Status (i.e., governmental, private-non-profit, or private-for-profit): Governmental NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this application. 4. PROJECT TITLE: Victim Services Funding 5. Give a problem statement that is specific to the community the project will serve. The south portion of Weld County is an area where victims of crime have been ignored or greatly underserved until WCLEVSU took over. We are asking for continued funding so that we can maintain our level of service and increase in areas that need it. 6. FUNDS REQUESTED: $78,434.00 2 SECTION B - NARRATIVE SUMMARY: 7. Agency description: Weld County Law Enforcement Victim Services Unit(WCLEVSU) is a law enforcement based victim services unit providing immediate crisis intervention and referral 24/7 to victims of crime and other sudden traumatic events in communities located in Weld County. 8. Brief Project Description for which the funds are being requested. Being law enforcement based, we would continue to provide training to all agencies we service so that, in turn, they can better service any victims of crime that they encounter. That would include maintaining supplies of all brochures needed for law enforcement. We would like to continue our early intervention in the schools by doing continuing education on sex assault and domestic/dating violence to try and prevent future victims. Maintaining our volunteers is also a high priority for us. They are the life blood of any program such as this. Our goal is to provide accurate training with a certain amount of"perks" to keep them with us. We would request that all staff and volunteers be safe and that would include the continued funding of the cell phones used by volunteers with the addition of radios. There really are no major differences with this grant from last years. We just want to maintain and improve any victim services to the citizens of Weld County that we serve. 9. What is the management plan for the project? (Specifically, who will be responsible or accountable for the administration of the project?) The Director will maintain management of this project making sure that all reports are done on time and will be responsible for purchasing items under this grant. Supervision of this unit is provided by the Division Commander of the Operational Support Division of the Weld County Sheriff's Office. Accounting/Budget is also determined by the Operational Support Division Commander. 10.Who will provide the proposed services? Will volunteers be utilized? (Include a description of duties, qualifications, training, etc. in the response.) Suzi Cvancara, Director, is responsible for daily operations. Director must attend meetings that are essential to maintaining updated information and continued networking. All law enforcement training is done by director, including making sure that all agencies have the proper brochures needed for victims to ensure their rights. Director also does direct victim services. Julie Jacobsen, specialist, is responsible for maintaining on call schedule, including all volunteers. She does direct services for victims and does most of the follow-ups with victims to ensure they are receiving everything they need. That includes sending out packets to those victims who refuse our services. She will also be responsible for maintaining stats for the unit. Her responsibilities also includes helping with the scheduling of ongoing training for volunteers. Volunteers—Our volunteers are on call 3—12 hour shifts per month and come to a monthly meeting where we do ongoing training for them and discuss any calls they may be having a hard time with. They do direct victim services and attend any community functions they want. 3 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. • OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. (Note: Count each victim only once based upon predominant crime type.) Definitions: Victims: primary and secondary victims Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary victims(who is receiving services)are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims being served by the project during the first year of the grant period, continuing victim is a person served in a prior grant year who is continuing to receive services in the new year. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME 10 Child Physical Abuse 50 Assault 25 Child Sexual Abuse 2 Adults Molested as Children 325 Domestic Violence 5 Elder Abuse (including economic exploitation and fraud crimes) 50 Adult Sexual Assault 10 Robbery 5 Victims of vehicular assault or vehicular 10 Other violent crimes such as hate and homicide, DUI/DWI crashes or careless bias crime, gang violence (specify). driving resulting in death. 25 Survivors of Homicide Victims 3 Other, please specify Menacing, kidnapping and intimidation TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 520 4 • OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES 170 Crisis Counseling 0 Emergency Financial Assistance 350 Follow-up 0 Emergency Legal Advocacy 0 Therapy 520 Victim Compensation Assistance (required) 2 Group Treatment/Support 100 Personal Advocacy 0 Shelter/Safehouse 300 Telephone Contact(information/referral) 100 Information / Referral (in person) 0 Crisis Hotline Counseling 25 Criminal Justice Support/Advocacy 300 Other(specify): mailings TOTAL 1,867 Definitions: Crisis counseling(in person): Refers to in-person crisis intervention, emotional support,guidance and counseling provided by advocates,counselors, mental health professionals,or peers. Such counseling may occur at the scene of the crime, immediately after a crime,or be provided on an ongoing basis. Follow-up: Refers to victim contacts, including: in-person contacts,telephone contacts, and written communications with victims to offer emotional support, counseling, provide empathetic listening,check on a victim's progress,etc. Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals, couples,and family members arising from the occurrence of a crime. This includes the evaluation of mental health needs, as well as the actual delivery of psychotherapy. Group Treatment/Support: Refers to the coordination and provision of supportive group activities ;includes peer, social support, etc. Shelter/Safehouse: Refers to providing short-and long-term housing and related support services to victims and families following victimization. Information/Referral(in person): Refers to in-person contacts with victims during which time services and available support are identified. Criminal Justice Support/Advocacy: Refers to support,assistance,and advocacy provided to victims at any stage of the criminal justice process,to include post-sentencing services and support. Emergency Financial Assistance: Refers to cash outlays for transportation,food,clothing,emergency housing,etc. Emergency Legal Advocacy: Refers to filing temporary restraining orders, injunctions and other protective orders, elder abuse petitions,and child abuse petitions but does not include criminal prosecution or the employment of attorneys for non-emergency purposes, such as custody disputes, civil suits,etc. 5 Victim Compensation Assistance(Required): Refers to making the victim aware of the Crime Victim Compensation Fund.May also include providing assistance with completing the required forms,gathering the needed documentation,etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the victim. Personal Advocacy: Refers to assisting victims in securing rights,remedies,and services from other agencies; locating emergency financial assistance, intervening with employers,creditors,and others on behalf of the victim; assisting in filing for losses covered by public and private insurance programs including workman's compensation, unemployment benefits,welfare, etc.; accompanying the victim to the hospital;etc. Telephone Contact: Refers to contacts with victims during which time services and available support are identified. Crisis Hotline Counseling:Crisis or information and referral calls received by an agency's hotline or office telephone. Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project once during the first year of the grant period. Victims from a previous grant year who are continuing to receive services may be counted once in the 1"quarter of this report. 6 12. PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. Goals should be clear, concise, general statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives (no more than three per goal)should be quantifiable (i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: Provide continuing advocacy and support services to all victims of crime within our eight police departments and the sheriff's office. Objective 1: Maintaining an ongoing relationship with each of the agencies we service. This will be accomplished by having contact with each agency monthly. Director shall provide each agency's representative with a monthly accounting of the calls for their jurisdiction and discuss any problems they see or to discuss how we can do a better job for victims. This will keep victim services in the forefront of each agency and create a smooth transition from officer to victim. Objective 2: Continue yearly trainings with each agency on the VRA and Victims'Compensation by Director. Scheduling is at the discretion of each agency when it will fit into their training days. Objective 3: Maintain supply of brochures for each agency. This would include VRA brochures in Spanish and English, Civil Protection Order Brochures and Victim Compensation Brochures. Staff would be in contact with each agency to maintain adequate supply of each. GOAL 3: Continuing education for the Communities on VRA including prevention classes and intervention. Objective 1: We are asked regularly to participate in Citizen and Student Academy's regarding victims' rights. This is a wonderful opportunity to stress the importance of what is a crime and what to do when you become aware of something that has occurred. Our focus is on victims and when our section in the academy is complete, we have accomplished letting participants know what their rights are as a victim. This is typically done by Director of the program whenever called upon by each agency. Objective 2: We, staff and volunteers, attend all community events we are asked to, informing the general public of our mission to service victims of crime. At these events we also provide multiple resources and referrals to those in attendance of the events, as well as trying to recruit new people. Objective 3: We do a 5 hour program in the schools on sexual assault, domestic violence and dating violence. This is an in depth program that hits hard at what sexual assault is and what to do about it if ever encountered. It also, in detail, goes into domestic violence, the cycle of violence and the general dynamics of domestic violence. We transition into dating violence and give them clues as to what is acceptable behavior for a dating partner. We provide lots of referrals and resources so they have the tools to recognize what they can avoid in dating. We do this to give students early intervention and give them ways to prevent becoming a victim in the future. This is typically done once a semester by director with the help of specialist and/or volunteers whenever called by the schools. 7 GOAL 4: To recruit, train and maintain volunteers for our program. Objective 1: As with any program such as ours, we are grateful for all of our volunteers. It is always great to have new blood introduced into a program but sometimes, life gets in the way and volunteers must move on. We currently conduct 2 forty hour basic trainings per year in conjunction with Brighton Police Department and Commerce City Police Departments. This includes certification in CPR in case a volunteer might have need for it during a call, done by Director. Objective 2: Continuing education for volunteers on a monthly basis is a good way to keep everyone current on topics that are relevant to what we do with victims and their families. This is done by either director or specialist. This is where the training budget comes into play. Objective 3: We currently provide mileage for our volunteers due to the large area we must cover. I can expect them to give me their time, but they should not have to pay for fuel so we would ask for continued mileage for volunteers. GOAL 5: To provide safety for those involved with victims. Objective 1: Currently we provide 4 cell phones for volunteers, 2 for south county and 2 for north county. These are used for contacting victims so that volunteers do not have to use their personal cell or home phones when dealing with victims. We would like to continue this for our people. Objective 2: There are times when out on a call that situations could become dangerous for victim or for staff. We would like to ask for 2 radios and all accessories to go with those radios, i.e. chargers and batteries to provide safety for director and specialist. We would like to have these purchased right away. 8 Cont - PROJECT-SPECIFIC GOALS AND OBJECTIVES: 13. What problems do you anticipate in implementing your program's goals and objectives, if any? My biggest problem is in getting the agencies to provide me the time for trainings. I have been providing service since September of 2005 and still have 2 agencies I have not been able to train. In smaller jurisdictions their trainings are not on a regular basis like the larger agencies so to get a block of even two hours is difficult. Another problem is in maintaining volunteers. Either they move or do not get the experience they expected and must move on. Things will begin to get better as we continue to get everyone on board with what they should be calling me on but for now, it is a problem that we are dealing with but would like to solve in the near future. As for the rest of our goals, we have no problems. 14. How does the project address the victims and witnesses services need outlined in the V.A.L.E. statute? Refer to C.R.S. 24-4.2-105 (4) (a—m). Statute will be provided upon request. This project is within the guidelines and parameters of the VALE statue. It addresses the needs and provides the victim with the tools they need to move past their victimization. SECTION D - SERVICE INFORMATION: 15.What is the population and geographic area targeted for service through this project? Weld County's population is 210,000 citizens with approximately 80,000 residing in the county alone. a) How many people are in need of these services? Potentially anyone within the county could need our services, whether they live within the county or just work here. b) How many people are presently being served? During the past year, WCLEVSU has serviced approximately 477 victims that without our agency would not have received services. 16.Are there other community agencies currently providing like services to the targeted population? If yes, explain how this project is not a duplication of services. NO As far as law enforcement based agencies, no one else services the areas that we do. I am sure that there are some churches that would provide help if requested but they do not focus on what a victims rights are,just what they are going thru emotionally. 9 17. Document community support, coordination and networking by providing the following information: • a) List the agencies whom your agency has an active memorandum of understanding or an agreement regarding the coordination and provision of services. See SECTION I. ATTACHMENTS All agencies on the CCVC sign up sheet. We also have agreements with the agencies that we services. In addition we have agreements with: Colorado State Patrol Victim Service Unit Brighton Police Department Victim Service Unit Morgan County Sheriff's Office Victim Service Unit Larimer County Sheriff's Office Victim Service Unit Adams County Sheriff's Office Home Bound Domestic Violence Shelter b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime (CCVC)? If"yes," provide the name and position(s) of the CCVC participant(s) and their level of involvement in that group and attach the most current Coordinating Agreement. See SECTION I. ATTACHMENTS Yes we are active. The director is an active participant in CCVC, including being on the team that produced the Protection Order Brochure and being a co-coordinator of the Victims'Right Luncheon for 2007. c) Briefly describe any other agency actions that demonstrate its high priority for developing community support, coordination, networking, and cooperation. The Director(or specialist if needed) attends and participates in the following groups: CCVC—DV Coalition/Fast Track— VR Week Luncheon— SART, with participation in the Sexually Violent Predators Community Notification Team- Underage Drinking Coalition- Weld County Centennial Debriefing Team- Weld County Chief's of Police Association and have also been asked to be on the board of directors for a new domestic violence shelter in the process of starting up called HOME BOUND. d) List the agency name(s) and person(s) who provided letter(s) of support(no more than three) applicable to this specific grant funding request. See SECTION I. ATTACHMENTS Colorado State Patrol—Linda Hunter RE3J School District—Antonio Perez Gilcrest Police Department—Chief Joe McIntire 10 SECTION E - VICTIM COMPENSATION: Provide the following information concerning your agency's involvement with the Crime Victim Compensation Program: 18. a) Does your agency regularly inform victims about Victim Compensation and help them to apply when appropriate? Yes How? All victims are provided with VC brochures and the process is explained in detail on how to apply for services. When needed, advocates will help victims fill out the application. b) Explain any major issues that hinder your agency in helping crime victims to understand Victim Compensation eligibility requirements and to apply for benefits. There is nothing that hinders us from helping in this area. c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff and volunteers? Yes If"yes,"what was the date of the last training and who provided it? Karol Patch came in and spoke to all of the deputies and did a "refresher"in January 2007. I in turn give all information to our volunteer advocates and incorporate VC information into my trainings with the other jurisdictions that I service. Also Karol's flyer has been distributed to all agencies I work with in case they would like more detailed information. VALE USE ONLY Reviewed Victim Compensation Coordinator Comments: SECTION F - VICTIM RIGHTS ACT: 19. Has your agency taken steps to assure that all staff and volunteers have read and understand the GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES: Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304 YES If"yes", a)Briefly describe how your agency assures that all staff and volunteers are trained on VRA. During the Basic 40 hour training we give a "VRA 101"power point presentation that goes thru the VRA. We also emphasize the requirements for Law Enforcement so they understand why we do what we do. Refreshers are given during our monthly meetings. b)Does your agency have a statutory mandate to notify victims about their rights under VRA? Yes, as law enforcement we are required to do so. c) Provide the date of your last VRA training and who provided that training. The Sheriff's Office was given their update right after Karol gave her update on VC in January 2007. Advocates were given their update in February 2007. d) How does your agency notify victims of their rights under VRA? Every call we go out on, advocates provide a packet of information regarding the crime and it includes a VRA brochure to victims. If we speak to a victim on the phone or if they refuse our services, an information packet is mailed out to them. This packet includes information on the crime they are a victim of, a VRA Brochure, a VC Brochure and if needed, a Protection Order Brochure. They are also sent a letter explaining what all the brochures are for. A follow up is then done by phone and victims are asked if they understand everything and if they do not, it is once again explained. e) Does your agency have a brochure describing VRA? If"yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS English and Spanish. f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes brochures from other agencies. See SECTION I ATTACHMENTS We have our own brochure. VALE USE ONLY SECTION G - EVALUATION: How will you evaluate the effectiveness of this project? Several months ago we began choosing at random, cases to mail out surveys to. We receive most of them back. This lets us know how we are doing and what we can do better. We are looking at, in the future, creating a web site that would also have a survey on it. 20. If this is an application for continuing funding, how successful has this project been in the past in accomplishing its proposed goals and objectives? Our first year 9/05- 6/06 was our start up period and a time of getting all agencies in the habit of calling us. The next year 7/06- 6/07 has actually been encouraging in the way we have been called out to help victims from the agencies we service. Our surveys, so far, have been very good and complementary towards our services. 21. What is the projected cost per client served (cost/benefit ratio)? Approximately .42 per client served SECTION H - BUDGETARY INFORMATION: 22. All Budget pages MUST be completed. 13 BUDGET INFORMATION TOTAL AGENCY VICTIM SERVICES Please indicate the sources for ALL funding your agency receives for victim services. FUNDING START DATE END DATE AMOUNT Month/Day/Year Month/Day/Year VALE Grant (if applicable) 07 / 01 / 06 06 / 30 / 07 $78,794.00 VAWA Grant / / / / VOCA Grant / / / / Other 01 / 01 /07 12 / 31 /07 FIRESTONE PD $ 5,200.00 Other / / / / Other / / / / Other: Weld County $ 51,678.00 01 / 01 /07 12 / 31 /07 Please specify the source of "Other funds" ( other grants, government funds, city funds, donations, fund-raising, etc.) HOW WILL FUTURE FUNDING NEEDS BE MET? Future funding will be met by funds received by the municipalities that we service, including the Sheriff's Office who currently provide the bulk of additional funds to support us. We currently only have one letter of commitment from the other agencies but know that they probably come in with the same amount as they did last year. We are going to discuss with the smaller agencies the possibility of adding a victim service surcharge to each of their citations/tickets to allow the smaller agencies a source of income for the victim service program. The Sheriff's Office will continue to provide office space, telephones, cell phones, office supplies (copier and basic supplies) annual memberships, benefits, trainings and mileage for the aid ositions in this ro ram. Their cost is indicated above. 14 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1,2,and 3. New Applicants fill out Column 2 only. Continuation Applicants ALL APPLICANTS Continuation (Column 1) (Column 2) Applicants (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL (+/-) Job Position Job Position/NAME VS Director 33,456.00 Director/Suzi Cvancara 33,456.00 NO CHANGE VS Specialist 30,228.00 Specialist/Julie Jacobsen 30,228.00 NO CHANGE 41 Fringe Benefits 22,700.00 Fringe Benefits 24,178.00 '' + 1,478.00 Subtotal 86,444.00 Subtotal 87,862.00 + 1,478.00 SUPPLIES AND OPERATING SUPPLIES& OPERATING EXPENSES (copying, (+/-) EXPENSES I rent,phone,tuition,registration fees& other items under I; $5,000) Cell phones 2,360.00 . Cell phones 1,650.00 - 710.00 Paper 600.00 Paper and postage 1,000.00 + 400.00 Training budget 4,000.00 Training budget 2,500.00 - 1,500.00 Radios x 2 +accessories 4,000.00 + 4,000.00 Sex assault clothing 500.00 - 500.00 Subtotal 7,460.00 Subtotal 9,150.00 „` + 1,690.00 IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem, (+/-) etc) Mileage costs 7,290.00 Mileage costs 14000 x .40 per mile 5,600.00 `' + 1,690.00 COVA 300.00 - 300.00 Subtotal 7,590.00 Subtotal 5,600.00 '; - 1,990.00 EQUIPMENT EQUIPMENT (+/-) Subtotal + Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-) Subtotal Subtotal TOTAL FUNDS: $78,794.00 TOTAL FUNDS REQUESTED: $78,434.00 -360.00 15 VALE PROJECT BUDGET DETAIL AND JUSTIFICATION A. PERSONNEL: List each job position, include the name of the employee, if available. If two individuals have the same job title, list it twice. Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE) TOTAL COST- Show the total amount of salary and fringe benefits of the position (SALARY and FRINGE BENEFITS are to be show separately.) VALE % - Show the VALE percent requested for the total cost of the position VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%. Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the position cannot be funded (because 100% VALE Funding) indicate this. Title of Job FTE Total Cost VALE VALE If THIS grant funding will not pay for Position\Name % Funding the entire position,what other Reques Requested SOURCE will be used to pay for the ted rest of the position Director/Cvancara 1 36,757.00 91% 33,456.00 Sheriff's Office/other agencies Cvancara/benefits 13,049.00 0% 0.00 Sheriff's Office—County TOTAL 49,806.00 67% Specialist/Jacobsen 1 31,350.00 96% 30,228.00 Sheriff's Office/other agencies Jacobsen-benefits 11,129.00 0% 0.00 Sheriff's Office—County TOTAL 42,479.00 71% Narrative Justification: Explain and justify the project's budget and relate the item(s)budgeted to project activities. Position: VS Director VALE Cost: $36,757.00 salary 13,049.00 fringe benefits TOTAL COST $49,806.00 VALE Cost is $33,456.00 Duties to be performed\project activities: Director is responsible for daily operations. Director must attend meetings that are essential to maintaining updated information and continued networking. All law enforcement training, citizens and student academies, POST academy and any other community trainings are done by director. Director will make sure that all agencies have the proper brochures needed for victims to ensure their rights. Director maintains contact with each agency to ensure a smooth and seamless environment exists between our two agencies so that victims can see the cooperation between the agencies. Director also does direct victim services. 16 Position: VS Specialist VALE Cost: $31,350.00 salary $11,129.00 benefits TOTAL COST $42,479.00 VALE Cost: $30,228.00 Duties to be performed\project activities: Specialist is responsible for maintaining on call schedule, including all volunteers. She does direct services for victims and does most of the follow-ups with victims to ensure they are receiving everything they need. Any time a victim refuses our services, we still mail out a packet of information regarding the crime they are a victim of and does the follow-up when they have had a change to read over the information given to them. She also helps in scheduling ongoing training for volunteers and assists with any training that Director request. Specialist will maintain volunteer supply room so that they have everything they need. She may go to meetings if Director is unavailable to do so. Specialist also maintains stats for the unit. B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific, itemized costs related to victim services. The request for ongoing funding for volunteer phones is very important for their safety and security. When we get calls from Officers/Deputies who are working with a victim who would like to speak with us by phone, it is important that we use a phone that is neutral and cannot be used against the volunteer incase we get a"needy"victim. The paper for our information packets is crucial to our program. This packet gives the victim information regarding the crime and also includes resources and referrals. Some of these packets are 16-20 pages in length so it adds up to a large amount of paper being used. The postage is used for mailing out the packets but also for the return envelope used in our survey process. The volunteer training budget is also an important part of retaining our volunteers. They get so little in the form of thanks that this budget is to help, in a small way, to let them know we do appreciate them. The radios are a basic safety issue for the specialist and me. We must be able to have immediate access to help if needed to ensure that our victims and ourselves are safe. 17 C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose (e.g., to attend training sessions,to transport clients, etc.). Itemize these categories: mileage, lodging, meals, registration fees. ONLY IN-STATE TRAVEL IS ELIGIBLE. Mileage for the volunteers are a tiny"perk"that lets them know we are so excited that they are here and we appreciate the sacrifice they make on behalf of the victims they serve. Any other training would come out of the training budget. D. EQUIPMENT REQUEST Direct benefits to crime victims or witnesses must be shown for the purchase of equipment to facilitate smoother operation of law enforcement activities. You took care of our equipment needs with the last equipment grant that will allow us to present a better presentation to the community or law enforcement regarding victim services and the VRA. Thank you for that. E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who will provide victim services under the grant. None at this time. F. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only): If this is an application for continuing funding, explain any changes in proposed funding. There are a few changes in this ongoing proposed funding. The base cost of salaries has gone up,thus benefits are also increased. We are asking for my paper due to the fact our call load is increasing creating more packets being sent out. We would also like to ask for postage for a couple of things. Currently everything being mailed out must go thru the Sheriff's Office. If we get a call on Friday or the weekend, the packet does not go out until Monday of the following week. This creates a delay in getting information and referrals to the victim. We would like to have the option of having stamps in the office so that we can take a packet to the post office at anytime and send it out without.delay. We also put a stamp on the return envelope of the surveys that are sent out so that they can return them to us at no cost. We cannot have the county"pre-stamp"the return envelopes for us. Our training budget has gone down because our current volunteer load is down. This will probably increase as we go on. The radios are the biggest change from last year. I just feel that it is important for us to have them so that we can be able to have contact with everyone on scene. We currently only have one commitment from the other agencies that I service for funding. The others are still in the process. I do not foresee any problems and expect that I would receive equal funding from those agencies that gave last year. Keeping in mind that Lochbuie PD is still without a chief and things are not stable there, I expect no monetary support from them. The same is true for Platteville PD,they are not cooperative when it come to supporting us with money. Three other agencies have new Chiefs and they are just getting into the swing of things. I can say that I would expect support from them but as of ri ht now, there is not a formal commitment. 18 VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD GRANT APPLICANT MEMORANDUM OF UNDERSTANDING CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following: A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN ACKNOWLEDGMENT. The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,that the agency or person described herein has read and understands the rights afforded to crime victims as required by C.R.S. 24-4.2-105 (4.7). PROJECT DIRECTOR: Susan Cvancara TITLE: Director PROJECT: Victim Services Funding AGENCY: Weld County Sheriffs Office ADDRESS: _ P O Box 330 571-C1FFortt 3 Lupton, CO 80621 SIGNATURE: ( / ' ATE: ///I o-� (NOTE: COPIES OF THE STATUTES DESCRIBED ABOVE WILL BE PROVIDED TO PROSPECTIVE GRANT RECIPIENTS UPON REQUEST.) 19 VALE Grant Application Signature Page Applicant Agency: Weld County Sheriff's Office Street Address(if not confidential)2950 9th Street—Ft Lupton, CO 80621 Mailing Address(if different): P O Box 330—Ft Lupton,CO 80621 Phone: 303-637-2424 Fax: 303-637-2423 E-Mail: scvancara@co.weld.co.us Project Title: Victim Services Funding Grant Period: July 1,2007 to June 30,2008 The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the above described VALE Grant Application(The Application). Furthermore,the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. (Original signatures of each party to this application(i.e.,Project Director,Financial Officer and Authorized Official)are required. Please use BLUE INK to distinguish the original documents from copies.) Project Director: Name: Susan Cvancara Position/Title: Director Agency(including Division or Unit): Weld County Sheriffs Office—Weld County Law Enforcement Victim Services Unit Mailing Address: P O Box 330 Ft. Lupton,CO 80621 Phone: 303- -2424 Fax: 303-637-2423 E-Mail: svancara@co.weld.co.us Signature: J/ / l L Date: J///U 7 Financial Officer: Name: Don Warden Position/Title: Financial Director Agency(including Division or Unit): Weld County Govenment Mailing Address: 915 10th Street Greeley,CO 80634 Phone:970-356-40 0 t.4218 ax: E-Mail: dwarden@co.weld.co.us Signature: I/(/ 0A _Date: 03/05/2007 Authorized Official: Name: David E. Long Position/Title: Chair, Board of County Commissioners Agency(including Division or Unit): Weld County Government Mailing Address: 915 10th Street Greeley, CO 80631 Phone: 970-3 •- I00 Fax: 97 -35 —024 � : dlong@co.weld.co.us t 4200 � \ / • Signature: _ W �L ►/ 5 e: 03/05/2007 02�In accordance with the Colorado Revised Statutes 24- I '.itiiformatiomsitP r-I his application is considered a public record. 3,200-7-a`l0 Be certain to designate the appropriate persons as signing authorities. • Project Director: The Project Director is the individual who will oversee the day-to-day management of the VALE project. The project director must be a person other than the authorized official or the financial officer. • Financial Officer: The Financial Officer is the person who will be responsible for fiscal matters relating to the project and is ultimately in charge of accounting, management of funds, verification of expenditures and grand financial reports. This must be an individual other than the project director or authorized official. • Authorized Official: This is the individual authorized to enter into legal contracts on behalf of the applicant agency. The authorized official must be a person other than the project director or the financial officer. In local units of government,the Authorized official is usually the city council president or city manager, district attorney, mayor and/or chair of county commissioners. At the state level, the Authorized Official is the Chair of the Board of Directors. For private non-profit agencies, the Authorized Official is the Chair of the Board of Directors. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 21 SECTION I- ATTACHMENTS: Attach any active memorandum of understanding or an agreement regarding the coordination and provision of services. Attach CCVC Coordinating Agreement, if applicable. Attach letters of support. Attach your agency's VRA brochure, if applicable. Attach VRA brochures from other agencies your agency utilizes, if applicable. Attach a signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims. Attach a list of your agency's Board of Directors, if applicable. Include a copy of agency's most recent audit report or financial review. If agency is not subject to audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the audit or financial review is required.) 22 PAIS4 MEMORANDUM Chief.Mark V.Tramiel Colorado Slete Patrol COLORADO r<C , DEPARTMENT OF ¢ ` % * PUBLIC SAFETY Collaboration Agreement Colorado State Patrol (CSP) and Weld County Victim Services (WCVS) Understanding that collaboration between our agencies to assist CSP Victim Advocates for coverage, when needed within Weld County as backup, hereby agree. 1) Colorado State patrol will provide training to WCVS staff and volunteer victim advocates, as requested. Training topics will include CSP procedures for victim assistance, response to calls, completing call-out form. 2) Colorado State Patrol will provide WCVS with CSP brochures and any other material pertinent to call response. 3) Colorado State Patrol will page WCVS advocate through Weld County Dispatch 4) WCVS will provide CSP victim advocate with a copy of the call-out form via fax within 24 hours of the incident. 5) Weld County Victim Services will confirm with their dispatch that a CSP advocate is not available before responding to the scene. 6) Weld County Victim Services will provide 24/7/365 coverage as needed to CSP. 7) Colorado State Patrol will provide any reports that WCVS might need to complete their paperwork We jointly understand that WCVS is responding as an"assist other agency" and the CSP trooper is in charge of the scene, and that the WCVS victim advocates are under CSP's jurisdiction during the event or incident. We also understand that if there are any questions or concerns regarding a WCVS victim's advocate's conduct, CSP will contact WCVS Coordinator immediately to resolve the issue as quickly as possible so as to not interfere with future assistance to CSP. 246to S ' CpVL 3' glo6 Hunter Date ancara Date District Three Victim Advocate Victim Services Director Colorado State Patrol Weld County Sheriffs Office COORDINATING COMMITTEE FOR VICTIMS OF CRIME COORDINATION AGREEMENT On September 10, 2003, the membership of Weld County's Coordinating Committee for the Victims of Crime (CCVC) voluntarily entered into this Coordination Agreement on behalf of each of their respective agencies. The signers of this Agreement are formalizing their joint commitment to work with CCVC, each other's agencies and other groups that are seeking to achieve the most effective delivery of victim services through communication, collaboration and coordination. This agreement affirms that the signatories to this Agreement will take all necessary steps to assure that members of their agencies are familiar with the other signing agency's services and that they will provide information and referrals to the other signing agency's programs, when appropriate. Furthermore, the signers of this document are affirming their commitment to working together with the other signatories to this document in order to facilitate the effective delivery of services to those assisted by each other's agencies. We reaffirm on March 7, 2006 our commitment to work together. PRINTED NAME SIGNATURE TITLE & AGENCY O f M n -1-,h la@ n 0 nr id:V o n V1/0 CD Cci ,crtK -4QS I CPr �''�2n r) <'i t �l��u .. U .-o,e�1<hei p E*w\s Sai-lo- 1 2n✓gM0.rv1 q Cu-NJ-Ikon:b Ea: ca.% Hlitim do U # . rnhz0 N. Ri✓r24 ttiatt.A. edo4a iS . CAA 1C�t'VL LO,C. lain k -c.nuat Vau . ,lirec ( 1 &oh l-crArv , � itkvov- I-. Dkt.ar4nr - G1/4.)c-Le. vsv 14-<c r \aItnicker Dt(Q( - Sa5.1 y1 .aa 2mict % „ 4,.c,i} ts ,a. ila.m0425 COORDINATING COMMITTEE FOR VICTIMS OF CRIME COORDINATION AGREEMENT PAGE 2 PRINTED NAME SIGNATURE TITLE & AGENCY 1/ reefey Police_ plan rfinerd- f VI I , n o I Pf��c 1, ,�ova 1 Atrkmei.. f.e G /.44(7 nn l JfaVie• ()AAA: o e.4.anud#X u,t.ucw 202pa_, cdos gid limit V.Twit* eanodn Slat PATS Salo IOW Osier,e:omZr5aa COLORADO prozia-aisco me rate)231114505 DEPARTMENT r*x. , OF PUBLIC SAFETY February 28, 2007 Dear VALE Board Members, I am pleased to write this letter of support for Weld County Victim Services and Suzi Cvancara,the coordinator of the unit Suzy has proven her deep commitmait for saving crime victims and their families. Her knowledge and dependability has made her a valuable resource to the State Patrol. Because I am responsible for 8 counties in my District,I am not always available to go to a crash. Suzi has bean invaluable in her willingness to respond to our crashes when I am not available and to get the reports that I need in a timely manna. We have a great working relationship and I am very gratel'iil to het and the Weld County Victim Services Unit I urge you to continue finding for her program,as victims in Weld County are dependant upon the services that her unit provides. meat District Three Victim Advocate °Eamvoc TE T°" Colorado State patrol canwaa sale Pool Ccessioa.es etawc6yiwm This.at cans asks crossPq.remuas. Soak.tea r..seer 'i [ '�' rfr��'�M l Fist le Thsa&say 4977 Weld County Weld Central High School Keenesbu Road 59 rg,Co 0643 March 1, 2007 To Whom It May Concern: I am writing this letter of recommendation for support of Mrs. Susan Cvancara, Director of Victim Services for Weld County Law Enforcement Victim Services. Mrs. Cvancara has been presenting at our high school for several years prior to my being hired here as the high school health teacher. During my years here at Weld Central High School, I can say that Mrs. Cvancara is very dedicated in her intervention and prevention of sexual harassment and sexual assault. She has been presenting the"Gotta Have Respect" program for my health classes for the last couple of years and I can say that during her time here with the students, she is very respectful to their needs, as well as very informative with her information that she presents the students. After she has spoken, Students leave my class with a new insight in regards to the issues of sexual harassment and sexual assault. I have found Mrs. Cvancara very dedicated in her field and her caring and support for all victims and students is second to none. Because of her true dedication to students, victims, and the community, I highly recommend Mrs. Cvancara for any grant or program that she is trying to obtain. If you have any further questions regarding her work in this capacity, please do not hesitate to contact me. Sincerely, Antonio R. Perez High School Health/Physical Education/Weights Instructor 303-536-2978 TOWN OF POLICE Gilcrest COLORADO Leaning Toward the Future 304 8"'Street •PO Box 128 •Gilcrest, Colorado 80623 •(970) 737-2426 •(970) 737-2427—FAX Chief Joseph M.McIntyre To: Whom it may concern From: Gilcrest Police Department Date: 03-01-2007 Ref: Weld County Victims Services Dear Sir or Madam, This letter is to inform you of the invaluable service provided by the Weld County Law Enforcement Victims Services Unit. I have had the opportunity to work with the director, Suzi Cvancara and her employees on numerous occasions. I have observed the work performed by the Victims Services Unit and the service they provide to victims. They perform their duties with passion and professionalism, always with the highest priority being placed on the best interest and needs of the victim. They perform their duties during very trying and stressful times,working with citizens experiencing their worst imaginable tragedy. "The citizens worst day,is the victims advocate every day." Yet the Victims Services Unit continues to provide their service at the same level every time,without question or recognition. The services provided by the Victims Services Unit is especially helpful to the smaller police department in providing a lone Police Officer with assistance in servicing victims of criminal acts, which allows a Police Officer to focus on the criminal aspect and investigation of an incident. This I have had the personal benefit of experiencing. I am also aware of the additional services provided by Suzi Cvancara and the Victims Services Unit,to include providing informational programs in schools that teach students how to make better and informed choices that can affect their lives. I have currently expressed interest to Suzi Cvancara in introducing such programs that she offers into the local schools in the Town of Gilcrest. I would recommend that those considering and in the position of awarding monies, provide any assistance available to the Weld County Law Enforcement Victims Services Unit. Rest assured that the monies would be properly used and allocated to best benefit Law Enforcement and the citizens of local communities and Weld County. Sincerely, °Id oseph M. McIntyre Chief of Police • !' J O in e. 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