HomeMy WebLinkAbout20072535.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 8, 2007
TAPE #2007-23
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, August 8, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner William F. Garcia
Commissioner Robert D. Masden
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners
meeting of August 6, 2007, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT:
Ed Meyer, County Resident, inquired about what the procedure is for when water is moved off of County
land by an entity outside of the County. He further questioned what is the responsibility of the entity and
the responsibility of the County to that entity. Chair Long explained this portion of the meeting is designed
to receive input; however, the Board will research and follow up on Mr. Meyer's questions. Mr. Meyer
stated he has been a member of Weld County for 76 years and he attended today to protest the way water
matters are being handled within the County. Mr. Meyer presented the Board with an article about the Dust
Bowl era, a biography of Fred Kelly Grant, President of Stewards of the Range, and an invitation to a
workshop on water and property rights issues, instructed by Fred Kelly Grant, marked Exhibit A.
Meg Corwin,the new Regional Director for Senator Ken Salazar's offices,encouraged the Board members
to call her with any of their concerns. She submitted a business card into the record, marked Exhibit B.
She stated she has lived in the Town of Timnath for 18 years and has served on the Town Board;
therefore, she is familiar with many of the region's rural issues. She further stated she has taught political
science at the college level in the area,and she managed the Regional Alternative Transportation Program
in the North Front Range; therefore, she has worked extensively with the Metropolitan Planning
Organization (MPO) as a staff member and as an elected official. Chair Long thanked Ms. Corwin for
2007-2535
BC0016
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coming and introducing herself to the Board. In response to Commissioner Masden, Ms. Corwin stated
she worked as the elected official from Timnath on the MPO and also as a staff member when she
managed the Smart Trips Program for the region.
Dorothy Thomas-Phelps,County Resident stated she is in attendance to extend the invitation for the Board
to attend a seminar in exactly one week. In response to Commissioner Rademacher, Ms. Thomas-Phelps
explained the seminar will be held at the Country Stake-Out in the City of Fort Morgan. Commissioner
Rademacher requested Ms. Thomas-Phelps leave a flier with the seminar information for the Board to
review. Commissioner Garcia thanked Ms. Thomas-Phelps for coming, and explained the Board has two
land use hearings on the date of the seminar, which may prevent the Board from being able to attend the
seminar. Ms. Thomas-Phelps expressed her disappointment that the Board will not be able to attend.
Chair Long stated he recalls seeing a flier inviting the Board to attend the seminar and he would like to
attend. He stated if the land use hearings are completed early enough for him to attend the seminar, he
will do so. Commissioner Rademacher stated he will also attend the seminar if the land use hearings are
completed early enough in the day to allow him to do so.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
Electronic Transfers - All Funds $530,106.51
Mr. Warden explained there was a computer issue which prevented some of the warrants from being
available for presentation at this time; therefore, the remaining warrants will be presented for approval at
the next Board meeting. Commissioner Rademacher moved to approve the warrants as presented by
Mr. Warden. Commissioner Masden seconded the motion, which carried unanimously.
BIDS:
PRESENT SEALCOAT PROJECT/FACILITY PARKING BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden read the names of three vendors who submitted bids for the project, and stated the low bid
is from Flat Coat Asphalt Specialists in the amount of $20,420.00. He explained the project will be
performing improvements to the parking lot where the Weld County Clerk and Recorder, Assessor, and
Treasurer's Offices are located. He further stated the project will also include improvements to the
Southwest Service Center parking lot and the road leading into the parking lot. Chair Long inquired about
the reason for the significant difference between the amounts of the bids submitted for this project. In
response to Chair Long, Mr. Warden stated he cannot explain the reason for the varying amounts;
however, the County Engineer's estimate for the cost of the project is very close to the bid submitted by
Flat Coat Asphalt Specialists. Commissioner Rademacher inquired if the County has done business with
Flat Coat Asphalt Specialists in the past. In response to Commissioner Rademacher, Mr. Warden stated
he does not know if the County has previously worked with Flat Coat Asphalt Specialists; however, he will
research the answer.
PRESENT DELINQUENT TAX LIST ADVERTISEMENT BID-TREASURER'S OFFICE: Mr.Warden stated
only one bid was submitted for this project by Northern Colorado Communications in the amount of
$18,404.00. He stated typically this company is the only bidder for this type of project, since it may be the
only business in the area with the capability to print the required volume.
Minutes, August 8, 2007 2007-2535
Page 2 BC0016
NEW BUSINESS:
CONSIDER ACCEPTANCE OF ROAD FROM COLORADO DEPARTMENT OF TRANSPORTATION
(CDOT): Drew Scheltinga, County Engineer, stated this is a quit claim deed for the outer portion of
Interstate 25, between County Road 24.5 and State Highway 66. Mr. Scheltinga explained the acceptance
of this portion of roadway is a part of the process to honor the agreement the County entered into with the
Colorado Department of Transportation (CDOT)to obtain funds for construction on County Road 9.5. He
further explained CDOT has requested the County assume responsibility for maintaining a portion of the
Frontage Road lying east of Interstate 25, and when the construction is complete, this portion of roadway
will become obsolete and will no longer be used. Mr. Scheltinga stated the southern half of this
right-of-way is in Weld County and the northern half is in the Town of Mead, and when the project has
reached completion,the County and the Town of Mead will determine how the property will be best utilized.
In response to Commissioner Rademacher, Mr. Scheltinga stated the Town of Firestone has annexed the
Richmond building and some businesses located to the south of there. Commissioner Jerke questioned
why the County should take the full responsibility for this portion of roadway if it is going to be ultimately
abandoned and will likely be a property with few potential uses. In response to Commissioner Jerke,
Mr. Scheltinga reiterated the acceptance of this portion of roadway is a step in the previously entered into
agreement's process, and explained construction to County Road 9.5 will commence this summer and a
connection will be made from County Road 9.5 to 1-25 around Thanksgiving, and then CDOT will begin
widening the 1-25 lanes at that location. Commissioner Jerke explained he understands the things
Mr. Scheltinga is speaking about; however, he is still confused regarding the reason the County is to take
possession of the Frontage Road. In response to Commissioner Jerke, Mr. Scheltinga stated the reason
CDOT has requested the County take possession of the road is CDOT no longer requires its service, yet
there will be a road available for use by the County and CDOT in the interim before construction is
complete. In response to Commissioner Rademacher, Mr. Scheltinga stated the area in the quit claim
deed does include the bridge located near County Road 9.5. Commissioner Rademacher stated he, like
Commissioner Jerke, does not understand how acceptance of this roadway will benefit the County.
Mr. Scheltinga stated the County currently owns property, such as the gravel pit, adjacent to the roadway
to County Road 26. In response to Commissioner Rademacher, Mr. Scheltinga stated the County did not
invest money into replacement of the bridge near County Road 9.5; however, if the bridge is replaced in
the future, it will be the responsibility of the County if this portion of roadway is accepted. Commissioner
Jerke stated when 1-25 increases its number of lanes, the land the Frontage Road sits on will be used for
this purpose; therefore, it does not make sense how it will benefit the County to accept a road that has no
use to the County. Commissioner Jerke suggested scheduling a work session to further discuss the issues
and continuing the matter to a future date. Bruce Barker, County Attorney, stated the quit claim deed is
part of the original agreement entered into with CDOT to obtain funds for County Road 9.5,and this matter
is only administrative paperwork to complete the terms of the agreement the County has already entered
into at the time of the agreement acceptance, which was approximately a year and a half ago.
Mr. Scheltinga concurred with Mr. Barker. Commissioner Jerke questioned if the County owns the road
would an easement need to be granted for CDOT to expand into the roadway property. Mr. Scheltinga
explained an easement will not be necessary. Commissioner Jerke stated the situation does not make
sense to him. Chair Long questioned if expansion will include the roadway the County is requested to
acquire. In response to Chair Long, Mr. Scheltinga stated he does not know if the Frontage Road will be
part of the construction expansion and stated he can invite CDOT to explain the construction plans to the
Board. Commissioner Masden stated he would like to speak with a representative of CDOT at a work
session. Commissioner Garcia stated he is also interested in having a representative from the Town of
Mead. Mr. Scheltinga stated he will set up a work session. Commissioner Jerke moved to continue matter
to August 29, 2007, in order to conduct a work session. Seconded by Commissioner Rademacher, the
motion carried unanimously.
Minutes, August 8, 2007 2007-2535
Page 3 BC0016
CONSIDER RENEWAL APPLICATION FOR 3.2 PERCENT BEER RETAIL LICENSE AND AUTHORIZE
CHAIR TO SIGN - MARY JENSEN, DBA HIGHLANDLAKE, INC.: Mr. Barker stated the Sheriff's Office
has no concerns regarding the renewal of a liquor license for this establishment. There was no public
testimony. Commissioner Garcia moved to approve said renewal application and authorize the Chair to
sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
WEIcOUNTY,(C�OL RADO
ATTEST: Mid/ r �� L cvlk \
avid E. Long, Chair
Weld County Clerk to the Board ram 7O /
illiam ir.r e, Pro-Tem
BY:v_ Au�1 "W(� C E1�i l�J
De ty CI to the Boar l/V
Wil ' m F. Ga is
KAP
Robert D. Masden `
Lnw f" lJie —
Dougla Rademacher
Minutes, August 8, 2007 2007-2535
Page 4 BC0016
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