HomeMy WebLinkAbout20072737 RESOLUTION
RE: APPROVE STANDARD FORM FOR ADDENDUM TO AGREEMENT TO PURCHASE
SPECIALIZED GROUP HOME CARE SERVICES BETWEEN THE WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES AND VARIOUS PROVIDERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board, sitting as the Weld County Board of Social Services, has been
presented with the form of an Addendum to the Agreement to Purchase Specialized Group Home
Care Services between the Weld County Department of Social Services and various providers,and
WHEREAS, after review, the Board deems it advisable to approve the form of said
addendum to said agreement, a copy of which is attached hereto and incorporated herein by
reference, and to delegate standing authority to the Chair of the Board of County Commissioners
to execute individual agreements between the Department of Social Services and various
providers.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, sitting as the Weld County Board of Social Services, that the form of the
Addendum to the Agreement to Purchase Specialized Group Home Care Services between the
Weld County Department of Social Services and various providers be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign any agreements consistent with the form of said addendum to said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 27th day of August, A.D., 2007.
/_ BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Lill'/�' i� �' = s ' ) XCUSED
David E. Long, Chair
Weld County Clerk to the swr
/ % ` EXCUSED
/f :►� Wily F�. Je(�Tem
BY: Dep Cler o the Board
Willi F Garcia
AP Q-A‘ RM: A
li Robert D. asden, Acting Chair Pro-Tem
ounty Attorney p,No„.,19r
,2107 ouglas ademacher
Date of signature: l J
2007-2737
(/� SS0034
MEMORANDUM
TO: Judy Griego - Director
FROM: Lesley Cobb - Child Welfare Contract Negotiator
DATE: August 15, 2007
SUBJECT: Out-of-home providers to be submitted to the Board of County
Commissioner for Consent.
As you directed, I have prepared the list of out-of-home providers that need to be submitted to
the Board of County Commissioner for their consent. I have attached these lists via e-mail,
below is a directory of how their rates are established:
Directory:
Attachment I—RCCF/TRCCF Providers
Rates are based on the State Standard rates (also known as base anchor rates). These rates were
established by the State based on the providers most recent cost report. The cost reports included
child maintenance, administrative maintenance, and services. The provider received a 1.5%
COLA (As set forth in the 07-08 longbill) to the average rate that was paid out in Trails for 06-
07. Averages of all the provider payments were computed. One standard deviation was then
added to the average to determine a ceiling rate. A comparison was then done between the
providers current cost report and the ceiling rate that was established ($178.08/day). Providers
with cost report rates below the ceiling rate received their cost report rate. Providers with cost
report rates above the ceiling rate received the ceiling rate.
Attachment II—Child Placement Agency Providers
Rates are Based the Needs Based Care Assessment and rate table as approved by the Board of
Weld County Commissioners on 7/30/07 to be effective 7/1/2007.
Attachment III—RCCF/CHRP Providers
Rates are based on a negotiated rate per agency due to highly specialized care for children who
are not eligible or who are awaiting approval for CHRP.
2007-2737
Attachment IV—Specialized Group Homes
Rates are based on the approved rate structure as outlined in DSS policy/procedures manual
section 2.308.5.
**To be submitted for approval as contracts arrive:
Group Centers/CPA—Due to varied rates based on negotiation with each agency/center.
RCCF only providers—Due to varied rates based on negotiation with each facility, this includes
out of State providers.
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WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Specialized Group Home Care
Services (the "Agreement") between«CENTER_NAME» and Weld County
Department of Social Services for the period from
July 1, 2007 through June 30, 2008.
The following provisions, made this day of , 2007, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$49.32,per day for children placed within the
Group Home identified as Provider ID#«FACILITY ID». These services will be for
children who have been deemed eligible for social services under the statutes, rules and
regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day
maximum for a child's temporary absence from a facility, including hospitalization. Bed
hold requests must have prior written authorization from the Department Administrator
before payment will be release to provider.
3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group
Home services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or intake
screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
5. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel
available for staffing current placements with the Utilization Review Team. This review
team convenes every Monday morning, excluding holidays.
6. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
7. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County. If the child received the required full medical and
dental examinations prior to placement with this Contractor, and documentation is
provided to the group home parent, then the group home parent shall schedule and keep
regular appointments for the child while the child is placed in the home.
1 Weld County SS-23A Addendum
8. Add Paragraph 15 to Section IV. Meet with the Department of Social Services
supervisor for a minimum of two hours weekly(7.709.21), the specialized group home
parent will also be available to meet with Weld County's assessment specialist for the
purpose of measuring the youth's level of functioning.
9. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers,
mental health professionals, GALs, CASA volunteers, mentors and family members
when appropriate.
10. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by
high-risk youth. The trainings will be sponsored by the Weld County Department of
Social Services. The group home parent is encouraged to invite their respite provider(s)
to the monthly trainings. Hours spent in training by the specialized group home parent
may be applied to annual training requirements mandated in section 7.714.170 in the
State Quality Standards.
11. Add Paragraph 18 to Section IV. Shall utilize a minimum of 48 hours of respite monthly.
The specialized group home parent will be responsible for the cost of any respite.
12. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team,
the specialized group home parent will accompany other key professionals to school
conferences, IEP meetings, or school-related staffings.
13. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality
Standards (7.714.200). Transportation to and from appointments may include,but are not
limited to, visitation with family members,medical/dental or mental health appointments,
extracurricular school activities, court hearings or other specialized programming.
14. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the
youth, to the youth's assigned caseworker. Issues may be medical,behavioral, legal/
criminal, or educational in nature. If a youth becomes a threat to him/herself or others,
appropriate "critical incident"documentation must be prepared by the specialized group
home parent according to State guidelines (7.701.52), in addition to notification to the
caseworker. While specialized group home parent attempts to maintain the youth at the
group home level of care, the specialized group home parent will be familiar with Weld
County's continuum of care and understand when a child needs to be forwarded or
regressed through the continuum.
14. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
15. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
2 Weld County SS-23A Addendum
16. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
17. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Social Services in
the event which it is a party defendant or respondent in a case, which involves services
provided under the agreement. The Contractor, within five(5) calendar days after being
served with a summons, complaint, or other pleading which has been filed in any federal
or state court or administrative agency, shall deliver copies of such document(s) to the
Social Services' Director. The term "litigation" includes an assignment for the benefit of
creditors, and filings in bankruptcy, reorganizations and/or foreclosure.
18. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to
modify this contract as necessary.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST:
Weld County Clerk to the Board
WELD COUNTY BOARD OF
SOCIAL SERVICES, ON BEHALF
OF THE WELD COUNTY
DEPARTMENT OF SOCIAL
SERVICES
By: By:
Deputy Clerk to the Board David E. Long, Chair
CONTRACTOR
«CENTER_NAME»
«MAILING_ADDRESS»
«CITY_STATE_ZIP»
By:
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By:
Director
4 Weld County SS-23A Addendum
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