HomeMy WebLinkAbout20073054 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 26, 2007
TAPE #2007-28
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, September 26, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair- EXCUSED
Commissioner William H. Jerke, Pro-Tem - EXCUSED
Commissioner William F. Garcia
Commissioner Robert D. Masden
Commissioner Douglas Rademacher, Acting Chair Pro-Tem
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners
meeting of September 24, 2007, as printed. Commissioner Masden seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Garcia moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, COUNTY COUNCIL - BEVERLY THOMAS: Acting Chair Pro-Tem
Rademacher read the certificate into the record, recognizing Beverly Thomas for sixteen years of service
with the County Council. Acting Chair Pro-Tem Rademacher stated he served on the County Council for
five years and Ms. Thomas did an outstanding job and was very efficient. Tom Pettit, County Council
President, stated the Council will miss Ms. Thomas. Gene Stille, County Council Member, stated it was
incredibly helpful for him to have Ms.Thomas assist him when he began his term. Commissioner Masden
stated he served on the County Council for two years and Ms. Thomas'experience, great attitude towards
new people joining the Council,and guidance will be missed. Commissioner Masden thanked Ms.Thomas
for her service and stated Ms.Thomas has been an asset to the entire County and he has enjoyed working
with her.
2007-3054
BC0016
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $925,430.29
Electronic Transfers - All Funds $3,460,613.51
Commissioner Garcia moved to approve the warrants as presented by Mr. Warden. Commissioner
Masden seconded the motion, which carried unanimously.
BIDS:
PRESENT WASHERS AND DRYERS 3RD PHASE JAIL BID - DEPARTMENT OF FINANCE AND
SHERIFF'S OFFICE: Mr. Warden read the names of three vendors who submitted a bid into the record.
Said bid will be considered for approval on October 10, 2007.
PRESENT BANKING SERVICES BID - TREASURER'S OFFICE: Mr. Warden read the names of four
vendors who submitted a bid into the record. Said bid will be considered for approval on October 10,2007.
PRESENT AND APPROVE CELL DESKS BID - SHERIFF'S OFFICE: Mr. Warden stated staff is
requesting emergency approval for this bid since the desks are needed in the near future. He read the
names of two vendors who submitted bids into the record. Mr. Warden stated the low bid is from Norix
Group, Inc., and it includes the shipping cost,whereas,the other bid does not. He recommended approval
of the low bid. In response to Commissioner Masden, Mr.Warden confirmed the bid includes freight costs.
Commissioner Masden moved to approve said low bid, based on staff's recommendation. Commissioner
Garcia seconded the motion, which carried unanimously.
APPROVE COUNTY ROAD 13 FROM COUNTY ROAD 8 TO STATE HIGHWAY 52 ROAD
IMPROVEMENTS BID- DEPARTMENT OF PUBLIC WORKS: Mr. Warden read the names of the eleven
vendors who submitted bids into the record. He stated the low bid is from Mountain Constructors, Inc., and
staff recommends approval of the low bid. Mr. Warden stated the County has worked with this company
successfully in the past. Commissioner Garcia moved to approve said bid, based on staffs
recommendation. Seconded by Commissioner Masden, the motion carried unanimously.
NEW BUSINESS:
CONSIDER CONTRACT FOR CANCER SCREENING SERVICES FOR WOMEN'S WELLNESS
CONNECTION AND AUTHORIZE CHAIR TO SIGN-WOMEN'S RESOURCE CENTER: Gaye Morrison,
Department of Public Health and Environment, stated the contract is for a portion the Women's Wellness
Connection (WWC) work plan in Larimer County to provide breast and cervical cancer education and
screening services to underserved residents. Ms. Morrison stated the term of the contract is
September 1, 2007, through June 30, 2008. In response to Commissioner Masden, Ms. Morrison stated
the contract is related to the Las Platas Project. In response to Commissioner Garcia, Ms. Morrison stated
the funding is to provide for staff and is provided by the State Department of Health and Environment.
Commissioner Masden moved to approve said contract and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 63 BETWEEN CR 52 AND US HIGHWAY 34: Drew
Scheltinga, Department of Public Works, stated the closure was necessary due to flooding conditions.
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Page 2 BC0016
Commissioner Masden moved to approve said temporary closure. Seconded by Commissioner Garcia,
the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF 37TH STREET BETWEEN RIVERSIDE PARKWAY AND
CR 43: Mr. Scheltinga stated the closure is necessary for the installation of a stormwater pipeline. He
explained a portion of the project is on Weld County property, however, most of the property falls within
the City of Evans boundaries. In response to Commissioner Masden, Mr. Scheltinga stated the County
is not incurring the cost for this project, the City of Evans is paying for the construction. In response to
Commissioner Garcia, Mr. Scheltinga stated, on the map provided to the Board, the County's portion of
the roadway is located on the far east side of the map. Further responding to Commissioner Garcia,
Mr. Scheltinga stated County Road 52 is located one quarter mile south of the Platte River. Mr. Scheltinga
explained many people traveling north will need to take another route, as the detour route is not the most
direct or appropriate route for everyone. Responding to Mr.Scheltinga,Commissioner Masden stated both
County Roads 52 and 43 are paved, and the detour route is a good one. Commissioner Masden moved
to approve said temporary closure. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER PIPELINE RELOCATION AGREEMENT AND AUTHORIZE CHAIR TO SIGN-ENCANA OIL
AND GAS (USA), INC.: Mr. Scheltinga stated this project is related to the County Road13 Project and
will not exceed$134,000.00. He stated the County will relocate the gas line located within the construction
area at State Highway 52. In response to Commissioner Masden, Bob Patrick, Department of Public
Works, stated there are two gas lines remaining on the south project and three on the north project still
requiring relocation.Commissioner Rademacher inquired as to when the portion of roadway from 5th street
to County Road 52 will be open to two-way traffic again. Mr. Patrick stated two way traffic will be allowed
approximately the first of October, and before mid-October the construction should be completed.
Commissioner Garcia moved to approve said agreement and authorize Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER APPLICATION FOR RENEWAL OF TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR
TO SIGN - SIPRES LOUNGE, INC., DBA SIPRES LOUNGE: Bruce Barker, County Attorney, stated the
Sheriff's Office has no concerns. He explained last year there was a water requirement included in the
Resolution for this establishment to adhere to the State Department of Public Health and Environment's
guidelines. Mr. Barker stated the Department of Public Health and Environment evaluated the
establishment and determined the applicants were in compliance with the orders given, and the applicants
were working on obtaining an alternative water source. He recommended including the conditions from
last year's Resolution in this one. Commissioner Masden stated he understands the Sheriff's Office will
have a representative present at each liquor license renewal and he is reluctant to approve this renewal
without a representative being present. Commissioner Masden moved to continue matter to Monday,
October 1, 2007, in order for a representative of the Sheriffs Office to attend. Commissioner Garcia
seconded the motion. There was no public input. There being no further discussion, the motion carried
unanimously.
CONSIDER SETTLEMENT DOCUMENTS FOR ROYALTY UNDERPAYMENT LITIGATION AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - NOBLE ENERGY PRODUCTION, INC.,
AND NOBLE ENERGY, INC.: Mr. Barker stated the County entered into an agreement with George
Barton, attorney, for the purpose of collecting royalties. Mr. Barker explained Mr. Barton investigated the
matter to determine the royalties due to the County which have not been paid, and he worked out a
settlement in the amount of$231,457.72 to be awarded to the County, and approval of the settlement is
recommended. In response to Commissioner Masden, Mr. Barker stated the initial amount owed to the
County is close to the settlement amount. In response to Commissioner Garcia, Mr. Barker stated this was
not a class action; however, there were a number of different entities involved. Commissioner Garcia
Minutes, September 26, 2007 2007-3054
Page 3 BC0016
moved to approve settlement documents for royalty underpayment litigation and authorize the Chair to
sign. Seconded by Commissioner Masden, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: / EXCUSED
j
t David E. Long, Chair
Weld County Clerk to the Board • 1�
to EXCUSED
er.04 William H. Je Pro-Tem
_.• f
BY: an FCC( b ` `i Dep Cler o the Board �-�� V Willi m F. Garcia f n
Robert D. Masden
Douglas R emacher
Minutes, September 26, 2007 2007-3054
Page 4 BC0016
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