HomeMy WebLinkAbout20073800.tiff RESOLUTION
RE: APPROVE INTRAGOVERNMENTAL PURCHASE OF SERVICES AGREEMENT FOR THE
BUILDING HEALTHY MARRIAGES PROJECT AND AUTHORIZE CHAIR TO SIGN -
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Intragovernmental Purchase of Services
Agreement for the Building Healthy Marriages Project between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and the Weld County Department of Human Services, Family
Education Network of Weld County, commencing October 1, 2007, and ending
September 30, 2008, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Intragovernmental Purchase of
Services Agreement for the Building Healthy Marriages Project between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and the Weld County Department of Human Services, Family
Education Network of Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 19th day of December, A.D., 2007, nunc pro tunc October 1, 2007.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, COLORADO
_ r
ATTEST: f vet 4/WI ' c r-c
" , 1._,..)j---Ovid E. Long, Chair
Weld County Clerk to the ikta i
�` L l
�� ��" m"" William 'tier e, Pr -Tem
BY:
De u Cle to the Boar K'
Willis F. Garcia
AP O RM: \c\ 2 -
Robert D. Masden
o my Attorney
I1'Si�$ Dougl Rademac er
Date of signature:
2007-3800
SS0034
na SS DI-1 ,0_o2?
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
WI I D O Fax Number(970)353-5215
•
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: December 17, 2007
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services \�'` Ot
RE: Purchase of Services Agreement—Buildin Healthy Marriages Program
Enclosed for Board approval is a Purchase of Services Agreement between the Weld County
Department of Social Services (Department)and Weld County Division of Human Services on
behalf of the Family Education Network of Weld County(FENWC). This Agreement was
reviewed at the Board's Work Session held on November 5, 2007.
FENWC of the Weld County Division of Human Services will continue to be the lead
agency for the Building Healthy Marriage Program.
The major provisions of the Agreement are as follows:
1. The term of the Agreement is October 1, 2007 through September 30, 2008.
2. The source of funding is primarily the Federal Marriage Education Demonstration Grant.
3. FENWC of the Weld County Division of Human Services will continue to be the lead
agency for the Building Healthy Marriage Program. As the lead agency, FENWC will
partner with Social Services, United Way of Weld County, Employment Services, and
Community Mediation to provide marriage education and support activities to 175
eligible couples.
4. The Department will reimburse FENWC an amount not to exceed $908,126 including
$826,936 from the Federal Marriage Education Demonstration Grant and $81,190 from
the Colorado Works MOE Reduction Reserve.
If you have any questions, please telephone me at extension 6510.
2007-3800
BUILDING HEALTHY MARRIAGES PROJECT
INTRA-GOVERNMENTAL PURCHASE OF SERVICES AGREEMENT
THIS INTRA-GOVERNMENTAL AGREEMENT is made and entered into this J srday of
' ytal , 2007, by and between the Board of County Commissioners of the County of Weld, State of
Colorado, sitting on behalf of the Weld County Department of Social Services, hereinafter referred to as
"Social Services", and Weld County Department of Human Services on behalf of Family Education
Network of Weld County, hereinafter referred to as "FENWC."
WITNESSETH:
WHEREAS, Social Services has as its goal to intervene successfully with families in the least intrusive
manner while maximizing safety before they enter the judicial system; and upon their entry into the child
welfare and juvenile justice systems, to expedite the positive resolution of their treatment or case plans; and
WHEREAS, Social Services wishes to develop a balanced system of care in Weld County under a
community based services integration process, emphasizing family strengths through interagency and
community collaboration; and
WHEREAS, Social Services' balanced system of care must be developed with evidenced-based and
promising practices that are outcome based; and
WHEREAS, under the Personal Responsibility and Work Opportunity Reconciliation Act,the Temporary
Assistance for Needy Families(TANF), which is the Colorado Works Program, encourages the formation
and maintenance of two-parent families; and
WHEREAS, Social Services' Family Focused Prevention Programs are designed to maintain two-parent
families and to intervene with families under a balanced system of care and which encompasses Community
Program; and
WHEREAS,the collaborative partnership required certain functional responsibilities be developed,
further defined, functionally complementary, and successfully transitioned under the Federal Marriage
Education Demonstration Grant; and
WHEREAS, the collaborative partnership tested the overall management and functional design of the
Building Healthy Marriages Demonstration Grant with specific major responsibilities as follows:
• University of Northern Colorado(UNC) with the responsibility of evaluating the impact of the
program; and
• FENWC with the responsibility of intake, enrollment, and a family support program; and
• United Way of Weld County with the responsibility of a recruitment and marketing campaign,
supportive services development; and
• Community Mediation Project, Inc., with the responsibility of identifying and developing marriage
education providers, education, and related services; and
• Social Services, FENWC, United Way of Weld County, and Community Mediation Project, Inc., to
assess the overall management and design of the project ; and
Page 1 of 27
070r?'7- 3200
WHEREAS, Social Services was awarded the continuation of the Federal Marriage Education
Demonstration Grant through a national competitive process under the U.S. Department of Health and Human
Services, Administration for Children and Families, Office of Family Assistance for the Federal Fiscal Year
2008 (September 30, 2007 through September 29, 2008); and
WHEREAS, Social Services with its collaborative partners prepared for the implementation of the Federal
Marriage Education Demonstration Grant by:
• Maintaining a local delivery system that promotes a successful project under the Federal Marriage
Education Demonstration Grant; and
• Developing a viable work plan and budget to address the requirements of the Federal Marriage
Demonstration Grant; and
WHEREAS, FENWC has the expertise and ability to be the lead agency for the Building Healthy Marriages
Project with the assistance of its major subcontractors of United Way of Weld County and Community
Mediation, Inc., as demonstrated by FENWC's performance under the Building Healthy Marriages
Demonstration Grant and success of the first year of the Building Healthy Marriages Project; and
WHEREAS, Social Services , as the Weld County grant administer of the Federal Marriage Demonstration
Grant wishes to contract with FENWC to be the lead agency in delivering and administering the Building
Healthy Marriages Demonstration Grant, as required by the Federal Marriage Education Demonstration Grant
and the provisions of a Community Investment Program under the Colorado Works Program; and
WHEREAS, Social Services and FENWC agree that a successful Building Healthy Marriages
Demonstration Grant is a vital project under the umbrella program of Social Services' Family Focused
Prevention Unit.
WHEREAS, FENWC desires to meet the lead agency service needs of Social Services.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties
hereto agree as follows:
1. TERM: The term of this Agreement shall be from September 30, 2007 through September 29,
2008.
2. SERVICES PROVIDED BY FENWC:
a. FENWC agrees to administer and deliver, under the guidance of Social Services, certain
functions as listed in 2c, recruitment numbers and project outcomes of the Building Healthy
Marriages Demonstration Grant as required under the Federal Marriage Education
Demonstration Grant, as attached in Exhibit A. FENWC further agrees to abide to future
revisions, modifications, and changes of the Federal Marriage Education Demonstration
Grant and associated federal grant directives.
b. Any requests for changes to the local delivery system, work plan, and/or budget must be
submitted in writing and addressed to the Director of WCDSS.
c. FENWC, as the lead agency, agrees to implement directly or through its subcontractors
major functions required under the Federal Marriage Education Demonstration Grant as
follows:
Page 2 of 27
1. Intake, assessment, and enrollment of:
a. Eligible low-income (200%of poverty level); and
b. For marriage education and related services, married couples; or
c. For premarital inventories and related activities, couples; or
d. Identifying and referring those participants who are in need of and meet the
following eligibility to United Way for emergency funds: legal residents,
married couples with children who otherwise would qualify under child
welfare definitions including married couples with child(ren) under the age
of 18; married couples with child(ren)who are developmentally disabled
under the age of 21; or those couples who are expecting a child for
purposes of gaining access to marriage education.
2. Family and supportive services and related services for eligible married couples
that will incorporate the principles and values of quality case management and
wrap-around services and which will promote retention of couples in marriage
education; and
3. Recruitment and marketing of eligible participants of the Building Healthy
Marriages Program; and
4. Marriage education programs and related services; and
5. Partnering within community organizations to provide marriage instruction and
classroom space, and to be a recruitment sources for eligible couples.
6. Will follow and implement state and local compliance with the Federal Guidance to
Faith-Based and Community Organizations on Partnering with the Federal
Government.
7. Will work with a representative of Employment Services as a partner to develop a
plan for a program that will meet the immediate employment needs and follow up
of the listed target population with the goal of improving the families' poverty
status and present this plan in writing by March 31, 2008.
d. FENWC agrees to actively participate in the evaluation of the project as required by Social
Services and its subcontractor, the University of Northern Colorado, and Federal Grant
reviewers.
e. FENWC agrees to provide outcome and progress reports required for all functions of the
Building Healthy Marriages Demonstration Grant including outcomes of intake,
enrollment, family support, marriage education, and supportive for couples as prescribed by
Social Services and evaluation subcontractor. FENWC agrees to submit, at minimum,
semi-annual reports of the above functions regarding the project by April 15, 2008, and
October 15, 2008.
f. FENWC agrees to promote the Building Healthy Marriages Demonstration Grant, as a
project under the Faith Based and Community Program of Social Services through a
positive program design and public relations effort.
g. FENWC agrees to commit the appropriate level of qualified FTE and qualified
subcontractors that meet qualifications required by the project design and implementation,
and to meet grant and project outcomes. As of September 30, 2007 hence forward, final
approval for all new grant positions will be reviewed through Social Services.
Page 3 of 27
h. FENWC agrees to continue to maintain one family center in Greeley and one family center
in Fredrick for purposes of housing all functions of the program including marriage
education classes that will meet the scheduling demands of couples participating in the
project. FENWC may develop other alternative marriage education sites, which will not
require housing of all functions of the Project, as the demand requires.
FENWC agrees to participate with Social Services in the identification and implementation
of data software and elements for intake and enrollment tracking of services that will meet
minimum requirements to support and evaluation and to prepare for Social Services and
federal evaluation models.
j. FENWC agrees to continue to review literature and resources to suggest specific intake,
enrollment, family support and related services to ensure couples that will initially and
continually participate in a marriage education component and such post-marriage
education activities.
k. FENWC agrees to continue with Social Services to identify outcomes that will be used in
evaluating the success and promising practices of the Federal Marriage Education
Demonstration Grant with the University of Northern Colorado, evaluation subcontractor
by:
1) Developing the definition of services to be provided including how these services will
be quality driven, cost effective, community and faith-based, and culturally inclusive; and
2) Assisting in the development of the evaluation of activities; and
3) Assisting in the identification of necessary data to be provided to support the
evaluation.
I. FENWC ensures that public statements, promotion and marketing in print, broadcast, and
internet incorporates:
I) Building Healthy Marriages is a project of the Weld County Department of Social
Services. Partners for the project are the Family Educational Network of Weld County as
the local lead agency, Community Mediation Project, Inc. and United Way of Weld
County. Logos and recognition of Social Services, Family Educational Network of Weld
County, United Way of Weld County and Community Mediation Project, Inc.
2) Federal grant requirements containing the wording as follows: "Funding for this
project was provided by the United States Department of Health and Human Services,
Administration for Children and Families, Grant: 90FE0134. Any opinions,findings, and
conclusions or recommendations expressed in this material are those of the author(s) and
do not necessarily reflect the views of the United States Department of Health and Human
Services, Administration for Children and Families. "
m. FENWC agrees to actively participate with Social Services in the resolution of problems
and issues during the planning and implementation of the Building Healthy Marriages
Demonstration Grant and grant requirements and revisions.
Page 4 of 27
n. FENWC agrees to comply with and actively participate with Social Services in ensuring all
subcontractors comply with the Federal administrative requirements, cost principles
outlined in OMB Circular A-87 and other requirements set forth in Title 45 of the Code of
Federal Regulations, "Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments."
o. FENWC agrees to comply with and actively participate with Social Services in the
monitoring and auditing of the program and the financial management of all subcontractors
in the effort to maintain records in accordance to the single audit requirments set forth in
OMB Circular A-133 and the OMB Circular A-133 Compliance Supplement
p. FENWC agrees to provide for Social Services approval an action plan including timelines
and project deliverables by December 30, 2007, that will ensure timely accomplishment of
the Federal Marriage Education Demonstration Grant.
3. COMPENSATION: "Social Services agrees to pay FENWC for professional and educational
services pursuant to this Agreement and according to Exhibit B a sum of$928,269, according to the
budget, which includes $823,079 from the Federal Marriage Education Demonstration Grant and
$105,190 from the Colorado Works MOE Reduction Reserve.
a. FENWC shall submit an itemized monthly bill according to the current budget justification
line items to Social Services for all costs incurred and services provided pursuant to this
Agreement in accordance with criteria established by Social Services. FENWC shall
submit all itemized monthly billings to Social Services no later than the 20th (twentieth)
day of the month following the month the cost was incurred.
b. Payments of costs incurred pursuant to this Agreement are expressly contingent upon the
availability of the Colorado Works or Temporary Assistance for Needy Families (TANF)
funds and/or Federal Marriage Education Demonstration Grant.
c. Payments of costs incurred pursuant to this Agreement are expressly contingent upon
meeting the Federal Marriage Education Demonstration Grant requirements for allowable
expenditures.
d. Social Services shall not be billed for, and reimbursement shall not be made for time
involved in activities outside of those defined in this Agreement
e. Social Services may withhold any payment if FENWC has failed to comply with the
Financial Management Requirements, Project objectives, contractual terms, or reporting
requirements. In the event of a forfeiture of reimbursements, FENWC may appeal such
circumstance to the Director of Social Services. The decision of the Director of Social
Services shall be final.
f. All computer equipment purchased on behalf of FENWC will be owned by Social Services
and will be maintained by its computer support agency, ACS, and the FENWC Computer
Technician.
Page 5 of 27
4. ASSURANCES: FENWC shall abide by the Assurances, as attached as Exhibit C.
5. TERMINATION: Either party may terminate this Agreement at any time by providing the other
party with a 10-day written notice thereof. Furthermore, this Agreement may be terminated at any
time without notice upon a material breach of the terms of the Agreement.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the provisions of this
Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibits A, B, and C
constitute the entire understanding between the parties with respect to the promises and covenants
made therein. No modification of the terms of this Agreement shall be valid unless made in writing
and agreed to by both parties.
8. NON-APPROPRIATION: No portion of this Agreement shall be deemed to create an obligation
on the part of Social Services to expend funds not otherwise appropriated in each succeeding year.
9. Force Majeure. Neither Social Services nor FENWC shall be liable to the other for any delay in,
or failure of performance of, any covenant or promise contained in this subcontract, nor shall any
delay or failure constitute default or give rise to any liability for damages if, and only to the extent
that, such delay or failure is caused by"force majeure". As used in this subcontract"force majeure"
means acts of God; acts of the public enemy; acts of the State and any governmental entity in its
sovereign or contractual capacity; fires; floods; epidemics; quarantine restrictions; strikes or other
labor disputes; freight embargoes; or unusually severe weather.
10. WAIVER OF IMMUNITIES/THIRD PARTY LIABILITY: No portion of this Agreement shall
be deemed to constitute a waiver of any immunities of Social Services or its officers or employees
may possess, nor shall any portion of this Agreement be deemed to have created a duty of care with
respect to any persons other than Social Services and not a party to this Agreement.
Page 6 of 27
IN WITNESS WHEREOF,the parties hereto have signed the date and year set forth above.
0 A71 , # ,111 'u /A .
ATTEST: /vki/ti' / i4'4 e „
, � •F COUNTY COMMISSIONERS
CLERK TO THE BOARD OF I ,COUNTY, COLORADO, SITTING
COUNTY COMMISSIONERS 1961 4�0r• i • •I,F OF THE WELD COUNTY
''r� NT OF SOCIAL SERVICES
inns
Deputy Clerk to the Board ATTESTug., TO GOAT wr.�+r.; Y David E. Long, Chair ► C 19 2007
APPROVED BY: COiu',MMISSi0il :g S,G;Arl.J tS 0PILY
WELD COUNTY DEPARTMENT OF WELD COUNTY DIVISION OF
SOCIAL SERVICES HUMAN SERVICES ON BEHALF OF
FAMILY EDUCA ']AL
NETWO F D COUNTY
C , ,", ------_________________
,..
Ju y A. Gri go, Director ` Walter J. Speckman, Executive Director
V
Page 7 of 27
,7G/9 J_ 3Rn/
Exhibit A
Program Narrative
Project Abstract
The Weld County Healthy Marriage Initiative is strengthening marriages by providing marriage education and
wrap-around support services to low-income couples with the assistance of community and faith-based organizations.
The lead nonprofit agency Family Educational Network of Weld County(FENWC)is directing the project,
including creation of a network of local organizations. The leaders of this organization are implementing these
programs and thus spreading healthy marriage skills to additional populations. Services to couples include marriage
education,marriage enrichment weekends, marriage seminars, marital inventories, 1-day marriage boosters, interactive
mentoring seminars; conflict resolution, financial management workshops; domestic violence screening and
employment support.
FENWC has contracted with Community Mediation Project to provide marriage education to engaged and
married couples whose incomes are below 200%of the poverty level. There is a focus on reaching couples in the
northern and southern Weld County. Over the course of the grant period,900 couples will receive a needs assessment
and referral to appropriate services. 170 couples will receive at least twelve hours of marriage education using the
"PREP" curriculum,a proven method to healthier marriage.
The results are being evaluated by the University of Northern Colorado's Research and Extended Studies
Program and they have begun to collect preliminary information on marriage education among four populations:
Latino suburban,non-Latino suburban, and non-Latino rural. This information will be used to design future marriage
education initiatives.
Project Description
Objective
The Weld County Healthy Marriage Initiative is strengthening marriages by providing low-income couples with
marriage education and support services on a voluntary basis so that they can gain the skills necessary to have healthy
Page 8 of 27
marriages. These objectives will be met under the auspices of Weld County Department of Social Services as the
recipient of the grant and through the contractual agreements with FENWC and the University of Northern Colorado
(UNC).
Community Healthy Marriage Grant Activities
(1) Public advertising campaigns on the value of marriage and the skills needed to increase
marital stability and health.
Program Activities: The Weld County Healthy Marriages Initiative has hosted several events in which the
focus has been to raise awareness of the benefits of a healthy marriage through out the county. This campaign effort
has been charged to The United Way of Weld County. The events include:
Kick offevents in both north and south county areas. These events included such speakers as marriage educators,
participating couples,and key program administrators. Give a way items(i.e. mugs, carabineers,brochures,pens)were
also available to help establish the BHM logo and contact information.
Annual Fun Run: To promote families by offering an annual family friendly event in which activities will focus on the
benefits of a healthy marriage to children being raised in healthy, married two-parent households. There will be
speakers and give a way items that will assist in establishing BHM as a readily available marriage education resource.
Speaking engagements: DSS, Community programs(i.e. Day Care Directors meetings), Weld County Community
Health, Cinco de Mayo Festival: To promote the collaborative efforts of the community and faith-based organizations
to bring marriage education and its benefits to all those touched by healthy marriages.
Networking: Bringing together faith-based and community organizations in order to train them in BUM as well as
other support areas and initiate a collaborative effort to serve the needs of the people in Weld County.
Website: A website has been developed containing information on the Building Healthy Marriage Program in Weld
County and how to access it. It also includes marriage facts and links to other county agencies.
(2) Pre-marital education and marriage skills training for engaged couples and for couples
or persons interested in marriage.
Program Activities: The Weld County Healthy Marriages Initiative has charged FENWC to conduct
Premarital Inventories to 40 couples in the second year. These couples will participate in the PREPARE/ENRICH
inventory,which will indicate traits, expectations,and issues that the couples may want to address before marriage.
The inventories include the opportunity for the couple to discuss the results with educators who have been trained and
certified by Life Innovations® in as many as 6 follow-up sessions.
Page 9 of 27
(3) Marriage enhancement and marriage skills training programs for
married couples.
Program Activities: In year two of the BHM program the following programs will be offered through
Mediation Project/FENWC and will reach the indicated number of couples:
Marriage enrichment weekends: 60 couples will attend marriage enrichment weekends.
"Booster"Sessions: 20 eligible couples will participate in a 6-hour workshop in which they will review and practice
the tools and techniques they learned in the context of any previous PREP®trainings.
Marriage Mentoring: 30 eligible couples will be trained utilizing the PREPARE/ENRICH Marriage Mentor Program
and participate in the Empowering Couples Program.These mentors will then be matched with qualified couples.
*Marriage Educators: All workshops will be facilitated by marriage educators who are trained and qualified by
PREP®Inc.
(4) Marriage mentoring programs, which use married couples as role models and mentors in
at-risk communities.
Program Activities: The Mediation Project under the auspices of FENWC conducts Marriage Mentoring in
the effort to reach 70 couples in year 2 and ensure a solid foundation for each of their marriages. Understanding that
the ability to resolve conflicts plays a significant role in this endeavor, Conflict Resolution Training is also offered.
The goal is to have 60 couples demonstrate increased knowledge of collaborative problem solving and cooperative
conflict resolution. This also falls under the responsibility of the Project Mediation Project and FENWC.
(5) Divorce reduction programs that teach relationship skills.
Program Activities: The Weld County Healthy Marriages Initiative offers several programs to assist couples who
enter the program because they are facing the possibility of divorce with the goal of 40%of these couples indicating
that they have re-established stable relationship. This also falls under the responsibility of the Project Mediation
Project and FENWC.
Marriage Education Seminars: 60 eligible couples will receive at least 12 hours of marriage education utilizing the
PREP®workshop.
Conflict Resolution Training: 60 couples will demonstrate increased knowledge of collaborative problem solving and
cooperative conflict resolution.
Financial Management: 30 couples will demonstrate increased knowledge of financial management.
Health Insurance/Medicaid Access: 45 low-income couples will achieve access to health insurance or Medicaid.
Employment Support/Training: 10 eligible individuals will receive employment support/training.
Page 10 of 27
Approach
Funds will only be used for allowable activities. The LOGIC model in the quarterly reports provide information on
reaching each of the project's five goals including activities, individuals and groups involved,timelines,milestones,
and the role of the five Community Healthy Marriage Grant activities.
Program Referral Sources and Activities: Referral sources include United Way of Weld County, Head Start programs,
family practice clinics,the BOCES Migrant Program, Promises for Children,the Right to Read program, faith-based
organizations, and the Department of Social Services. Couples may also be referred from within the Department when
they access Food Stamps,Medicaid,TANF, child support, or other services. Referral organizations are referring
eligible couples. Couples who are engaged and using any type of human service are eligible for participation in
marriage seminars. Couples who are considering divorce or whose relationships are unstable will be preliminarily
identified during the intake process. The MI assessment by the Assessment and Referral staff does consider intimacy,
conflict resolution, communication, parenting styles, and support systems to determine the status of relationships.
Assessment staffs are also determining client eligibility for domestic violence, employment, healthcare, financial and
other services, and which are eligible for the marriage education,enrichment, and support services.
Educational Administrative Partners: During the Initiative, educational partners are becoming more informed about
marriage education, creating and supporting healthy marriages,and community services. In addition to helping with
referral and intake, coalition members are critical because they are providing long-term services. To provide the base
for these services, faith-based and community organization leaders have become certified. Partners also provide an
atmosphere in which diverse individuals are comfortable discussing issues related to marriage, and provide a variety of
services, including conflict resolution training, marriage seminars,marriage enrichment weekends, financial and other
training.
Reaching Spanish-Speaking Couples: The effort to reach Spanish-speaking couples includes:
• provision of all services in Spanish, as needed
• recruitment and referral by Spanish-speaking individuals
• recruitment and referral through faith-based and community organizations commonly used by Spanish-
speaking individuals
• creation and use of culturally-appropriate marketing materials
• securing public service education in the two major Spanish-language media in Weld County
• training all partner agencies in cultural competence and immigration issues
Domestic Violence Issues: As noted above, a key aspect of successful marriage education is the safety of participants.
The creators of the Prevention and Relationship Enhancement Program(PREP)curriculum emphasize that it is not
designed as treatment for domestic violence. To insure that individuals are not further victimized through involvement
or attempted involvement with this project,strategies include:
• intake meeting will include completion of a simply-written consent form that:
Page 11 of 27
o emphasizes the voluntary nature of project activities
o is presented verbally and in writing
o is available in English and Spanish
• portions of the assessment is done individually,so that each person in a relationship has the opportunity to
express themselves without direct input from the other person
• each assessment uses the same questions, so an abuser is not alerted by variations
• domestic violence experts will be involved in design of assessment materials
• staff have received training on domestic abuse
• coalition partners have received similar information to assist them in their roles
• marriage education curriculum covers appropriate personal boundaries
• Intake and assessment sites include handouts on domestic violence, which will be displayed with other
materials.
Services Provided: The wrap-around services provided under this grant are:
ASSESSMENT SERVICES YR. 1 YR.2 YR. 3 YR. 4 YR. 5
TOTALS
Couple Assessments 125 175 200 200 200
900
MARRIAGE EDUCATION YR.1 YR.2 YR.3 YR.4 YR.5
SERVICES Totals
Marriage Education Seminars 40 60 80 80 80 340
"Booster" Sessions 10 20 40 50 50 170
Conflict Resolution Training 40 60 80 80 90 350
Marriage Enrichment Weekend 20 40 50 50 50 210
Premarital Inventories 40 40 60 65 65 270
Marriage Mentoring 20 30 40 40 40 170
Financial Management 20 30 40 40 50 180
Health Insurance/Medicaid Access 5 10 10 10 10 45
Employment Support/Training 50 10 20 20 20 120
TOTAL UNITS OF SERVICE 370 475 620 635 655 2,755
Page 12 of 27
Curriculum
This project uses the Prevention and Relationship Enhancement Program(PREP)marriage education curriculum. This
curriculum has a proven track record of strengthening marriages, increasing marital satisfaction,and improving
communication. PREP is particularly appropriate for this project because program materials are available in both
Spanish and English in 2007.
Anticipated Benefits
This approach to creating and supporting healthy marriages includes:
• use of a proven marriage education curriculum from the PREPARE/ENRICH program
• provision of research-based wrap-around services and stipends
• culturally-and linguistically-appropriate services
• recruitment and referral through existing, non-threatening channels
This approach is providing immediate and tangible benefits. The provision of support services and the public
education campaign does bring changes in both thinking and behavior that will lead to more stable marriages. Stable
marriages, in turn, are associated with less involvement with public programs. This will provide savings to taxpayers,
as well as the individual and societal benefits that flow from strong and healthy marriages.
EVALUATION
The Evaluation Plan will include:
• indicators for each major goal
• the timing for the measurement of each indicator
• the person who is responsible for tracking the data on each indicator
• the method that will be used to collect and handle the data
• the source of the data that will be used to track each indicator
"Ongoing"activities will be monitored at regular intervals. The person responsible for tracking an indicator is also
responsible for identifying when an activity is behind schedule and reporting to the Program Manager
The Program Manager does work with the Evaluation team and the Administration for Children and Families
on an ongoing basis to evaluate this project. The Program Manager has the necessary experience and knowledge for
evaluation activities. The Weld County Social Services will require that the educational partner agencies have the
capacity to properly track data.
The Evaluation Plan measures both process and outcome indicators. It is thorough and concise. Research
results will be used to plan for local continuation of services that are shown to be effective and to inform national
efforts to create, stabilize, and sustain healthy marriages.
Page 13 of 27
EXHIBIT B
BUDGET JUSTIFICATION
Item Year 2 Year 2
Federal Grant Costs Cash Match
GRANT ADMINISTRATION—WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES
PERSONNEL
$ 47,505
Program Manager- 1 FTE
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the delivery
of BHM program and its activities in accordance with the
mission and goals of the organization. Develop good
working relationships and collaborative arrangements
with the lead agencies and its constituents to help achieve
the BHM goals. Ensure that program activities operate
within the policies and procedures of the organization.
October—December 2007 $ 2,048
Salary$ 3,836.39
FICA; Salary($3,836.39 mo.)X 0.0765 =$293.48
Health Ins=$56.01
Dental = $0
FUTA=$4.67
Life Ins.; Salary($3,836.39 ma)X 0.003914=$15.02
Long-term Disability; Salary($ 3,836.39 mo.)X 0.00166=
$6.37
Retirement; Salary($3,836.39 mo.)X 0.08 =$306.91
Total Fringe: $682.46 per month.
January—April 2008
Salary$ 3951.48 $ 2,805
FICA; Salary($3951.48 mo.)X 0.0765 =$302.29
Health Ins=$56.01
Dental=$0
FUTA=$4.67
Life Ins.; Salary($3951.48 mo.)X 0.003914=$15.47
Long-term Disability; Salary($3951.48 mo.)X 0.00166=$6.56
Retirement; Salary($3951.48 mo.)X 0.08=$316.12
Total Fringe: $701.11 per month.
May—September
Salary$4,037.87
FICA; Salary($4,037.87mo.)X 0.0765 =$308.90 $ 3,576
Health Ins=$56.01
Dental=$0
FUTA=$4.67
Life Ins.; Salary($4,037.87 mo.)X 0.003914=$15.80
Long-term Disability; Salary($4,037.87 mo.)X 0.00166=
$6.70
Retirement; Salary($4,037.87 mo.)X 0.08=$323.03
Total Fringe: $715.11 per month.
Page 14 of 27
$ 23,171
Accountant - .5 FTE
Name: Tami Russell
Duties/Responsibilities: Monitor BHM budget and
expenditures for grantee, grant administrator and sub-
contractors. Prepare all invoices for payment. Request
cash draw and reconcile expenditures against draws.
Prepare required financial status reports. Point of contact
for program manager on fiscal related issues.
October—December
Salary-$ 1,866.90 $ 1,624
FICA; Salary($1,866.90 mo.)X 0.0765 =$142.82
Health Ins=$230.91
Dental=$5.50
FUTA=$2.33
Life Ins.; Salary($1,866.90 mo.)X 0.003914=$7.30
Long-term Disability; Salary($1,866.90 mo.)X 0.00166=
$3.09
Retirement; Salary($1,866.90 mo.)X 0.08 =$149.35
Total Fringe: $541.30 per month.
January—April
Salary-$ 1,922.91
FICA; Salary($1,922.91 mo.)X 0.0765 =$147.10 $ 2202
Health Ins=$230.91
Dental=$5.50
FUTA=$2.33
Life Ins.; Salary($1,922.91 mo.)X 0.003914=$7.53
Long-term Disability; Salary ($1,922.91 mo.)X 0.00166=
$3.08
Retirement; Salary($1,922.91 mo.)X 0.08=$153.84
Total Fringe: $550.29 per month.
May—September
Salary-$ 1,975.74 $ 2,795
FICA; Salary($1,975.74 mo.)X 0.0765=$151.14
Health Ins=$230.91
Dental=$5.50
FUTA=$2.33
Life Ins.; Salary($1,975.74 mo.)X 0.003914=$7.74
Long-term Disability; Salary($1,975.74 mo.)X 0.00166=
$3.17
Retirement; Salary($1,975.74 mo.)X 0.08=$148.18
Total Fringe: $523.30 per month.
Administrative Overhead $6,000 $ 6,000
TRAVEL
OFA Travel: $ 8,969
Air @ $550/2 persons/2 trips=$2200.00
Hotel @$200.00/day/2 persons for 3 days for two trips=
$2400.00
Page 15 of 27
Per diem @$64/day/2 persons for 3 days for two trips=$768.00.
Mileage includes all staff mileage-$ 3601
$ 100,695
TOTAL - WELD COUNTY DEPARTMENT OF
SOCIAL SERVICES
CONTRACTUAL
LEAD AGENCY PROVIDING SERVICES: FAMILY
EDUCATIONAL NETWORK OF WELD COUNTY
(FENWC)
MILEAGE
Mileage includes all staff mileage, $22,119
Including Family Educational Network of Weld County-$9,599
Community Mediation Project-$ 10,192 and United Way of
Weld County-$2,328
Staff assigned to Building Healthy Marriages
PERSONNEL,OVERHEAD, SUPPLIES, AND
EQUIPMENT
Family Support Coordinator 1 @$32,469 $286,243
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
Assessment Technician 2 @$30,348
Names: Rebecca Tapia,Candi de la Cruz.
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants
Community/Family Liaison 4 @$30,348
Names: Nichole Fenster, Kim Ketchum; Arlene
Rivera, Dolly Zamora.
Duties/Responsibilities: Provides individualized
support to program couples, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops, meeting regularly with
clients to assess progress toward goals.
Fringe(for above personnel-$56,427
Supplies and Administrative Overhead -$15,259
Page 16 of 27
ADMINISTRATIVE SUPPORT COST
Executive Director-.05 FTE for$6,885, $ 114,771
Name: Walter J. Speckman
Duties/Responsibilities: As Executive Director of
the Lead Agency,collaborates with the Director of
Social Services to plan,direct, supervise and
coordinate the functions of the Building Healthy
Marriages Initiative, including broad policy
decisions and budget development
Director-.20 FTE for$12,152,
Name: Janet Flaugher
Duties/Responsibilities: Serves as the Lead Agency
liaison to DSS,contracted service providers and the
community Coalition. Develops and generates
Contracts with appropriate service providers.
Family/Community Partner Spec- .20 FTE for$8,316,
Name: Leticia Galindo
Duties/Responsibilities: Oversees program
Operations for the BHM program. Trains and
supervises the Family Support Coordinator and the
Admin/Acct Asst.
Admin Asst- 1 FTE for$23,587,
Name: Josefina Plasencia
Duties/Responsibilities: Types, files, copies,
answers phones, translates and proofreads materials,
takes minutes at meetings and disseminates
information to appropriate personnel, mail,
schedules appointments and meetings, takes care of
office equipment, maintains fiscal files.
Fiscal Overhead-$24,690
Fringe Benefits for above Personnel-$19,070,
Administrative Overhead-$20,071
EDUCATIONAL SUPPORT MATERIALS
Educational Support Materials to include but not limited to $ 9,296
materials written in Braille or translated into any language other
than English.
This includes additional instructional material for program $ 5,715
participants
EDUCATIONAL SUPPORT SERVICES
Educational Support Services to include but not limited to sign $ 5,000
language interpreter or translation services for any language other
than English.
MEETINGS AND TRAINING
Cultural Competency Training cost is based on current rate for $ 6,555
half-day training. Group size limited to 20,because learning on
this topic is more likely to take place in smaller groups. This
includes but is not limited to Substance Abuse Awareness,
Page 17 of 27
Domestic Violence Indicator, Faith Based Guidelines, and
technical assistance training as offered by the Federal Program.
The rates are based on current market rate in Weld County. Food
or all education classes is included.
Conference/Training/Workshop related to marriage education for
2 @$1,000/each=$2,000
Participant Stipends
Stipends serve the purpose of attracting couples to the program, $ 17,500
encouraging honest disclosure,confirming the value of working
toward a healthier family, and recognizing worthy contributions,
- 175 couples @$100/couple for successful completion of
assessment/program acceptance.
Childcare/Transportation Assistance
Childcare and Transportation stipends are figured by totaling: $ 10,000
(1)number of couples at marriage seminars times 6 sessions; (2)
number of couples at conflict resolution training; (3)number of
couples at marriage enrichment weekends times 8 (childcare
Friday evening through Sunday afternoon): (4)number of couples
in individual assessments and marriage education services times 5
sessions; (5)number of couples in marriage mentoring times 10
sessions; (6)number of couples in marriage"booster" sessions;
(7)number of couples in group financial training.
Child Care and Transportation Assistance. $ 2,000
TOTAL LEAD AGENCY $ 459,929 $ 19,270
PARTNER-WORKFORCE DEVELOPMENT
CENTER
Employment Support/Education
Employment Support/Education to individuals will have the $ 2,000
opportunity to work with Employment Services of Weld County
technicians to assist in career exploration workshops,job training
opportunities,job searches, resume development and job
placement assistance and support. Services are actual cost of
activities that will be provided by Employment Services of Weld
County. (4 individuals @ $500/each for intensive employment
support classes(18 hours)or 10 individuals @$200/each for less
intensive employment support.)
TOTAL—WORKFORCE DEVELOPMENT CENTER $ 2,000
Page 18 of 27
PARTNER- COMMUNITY MEDIATION PROJECT
Married Education Seminars (MES)
Six 12-hour PREP Seminars,60 couples @$690/ $ 45,400
couple,
Facility, $750/seminar=$4,500,
Couple's Material, $242/couple=$14,500,
Seminar Materials, $100/seminar=$600,
2 Educators/seminar, $1,500 each=$18,000,
2 Coaches/seminar, $500 each=$6,000,
Snacks, $5/couple for 6 sessions=$1,800.
Conflict Resolution Education (CRT)
Coaching sessions,60 couples @$270/couple, $ 16,200
3 hours of coaching @$90/hour/couple=$270/couple.
Premarital Inventories(PI)
Premarital Inventories,40 couples @$270/couple, $ 10,800
Leader Fees, $150/completion=$6,000,
Couple's Materials,$90/couple=$3,600,
Scoring Fees, $30/couple=$1,200.
Marriage Mentoring Seminars (MMS)
Three one-day seminars,30 couples @$205/couple, $ 6,150
Facility, $250/seminar=$750,
Couple's Materials,$90/couple=$2,700
One Educator/seminar, $350/each=$1,050,
Snacks, 55/couple=$150,
Mentor Fees, $50/match=$1,500
Marriage Educator Certification (MEC)
Training/updates in various marriage curricula, $ 59,000
Marriage Educator training in PREP and WOR,20 @
$2,000/educator=$40,000,
Marriage Educator Updates in PREP and WOR,30 @
$300/educator=$9,000,
Marriage Coach Training, 20 @$250/coach=$5,000,
Premarital Inventory Training, 20 @$250/training=$5,000.
Marriage Enrichment Weekends (MEW)
Four two-night weekends,40 couples @ 51,010.00/couple, $ 40,400
Rooms,two nights, $150/night/couple= $12,000,
Meals,$200/couple/weekend=$8,000,
Materials, $50/couple=$2,000,
Two Educators/weekend,$500/each=$4,000,Educators' rooms,
$150/night/educator=$2,400, Educators' meals,
$100/educator/weekend=$800,
Two Coaches/weekend, $500/coach=$4,000, Coaches' rooms,
$150/night/coach=$2,400,
Coaches' meals, $100/coach/weekend=$800,
Meeting room, $1,000/weekend=$4,000.
Page 19 of 27
Healthy Marriage Educational Administration
Costs to do educational administration in Weld County, $ 132,360
Marriage Education Manager, 1 FTE=$37,080,
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy Marriage
Educational program--secures and supervises contracted BHM
staff,marriage educators and coaches. Establishes the
CMPBHM budget,expenditures and provides financial reports.
Responsible for building the faith-based Healthy Marriage
Educational Partnership throughout Weld County
Hispanic Marriage Education Manager, .75 FTE=$21,000,
Name: Juvenal Cervantes
Duties/Responsibilities: Markets BHM throughout
the Weld County Hispanic community and builds
the Hispanic faith-based network for the
Community Educational Partnership. Recruits and refers
Hispanic couples to participate in the program or serve as
educators, and coaches. Facilitates
monolingual Spanish BHM education events.
Marriage Education Coordinator, .75 FTE=$24,720,
Name: Allison Conrad
Duties/Responsibilities: Schedules and coordinates
marriage education events, establishes and
maintains the database to track educators, coaches,
mentors and program participants,establishes and
maintains the infrastructure for effective marriage
education programs.
Administrative Assistant, .5 FTE_$12,360,
Name: Stephanie Sitzman
Duties/Responsibilities: Responsible for office
operations; answers phones,greets the public,
orders supplies, makes copies,manages office
equipment, mailings, information management,
manages vendor relationships.
Administrative Overhead, $1,400/month=$16,800,
Office Occupancy, $500/month=$6,000,
Office Supplies,$150/month/FTE=$5,400,
Quarterly Educational Partnership Meeting Facility,
$500/meeting/4 events=$2,000,
Quarterly Educational Partnership Meeting Speaker,
$300/meeting/4 events=$1,200,
Quarterly Educational Partnership Meeting Handouts and
Materials, $200/meeting/4 events=$800,
Quarterly Educational Partnership Meeting Lunches, $15/each for
40/meeting/4 events=$2,400,
Weekly Regional Meeting, $50/week=$2,600.
Page 20 of 27
Marriage Boosters (MB)
$ 4,700
Two 1-day seminars,20 couples @ $235/couple,
Facility, $500/seminar=$1,000,
Couple's Materials,$30/couple=$600,
Two Educators/seminar, $500/educator=$2,000,
Two Coaches/seminar, $250/coach=$1,000,
Snacks,$5/couple=$100.
Financial Management Education (FME)
Coaching or Workshops,30 couples @$300/couple, $ 9,000
Six hours of coaching/workshop, $50/hour/couple= $300/couple.
TOTAL COMMUNITY MEDIATION PROJECT $ 324,010
PARTNER-UNIVERSITY OF NORTHERN
COLORADO
EVALUATION SERVICES
Evaluation services provided by the University of Northern $ 40,584
Colorado to include a project report as a 60-page bound report
with color cover.
TOTAL UNIVERSITY OF NORTHERN COLORADO $ 40,584
OTHER
PARTNER-UNITED WAY OF WELD COUNTY
PUBLIC EDUCATION/MARKETING
Marriage Project Coordinator, 1 FTE, salary=$32,640,benefits= $ 42,105
$9,465.
Name: Ron Anderson
Duties/Responsibilities: Work with FENWC and
United Way of Weld County to assist in
coordinating support services to clients
participating in the Building Healthy Marriage Project of Weld
County. The Marriage Project Coordinator also provides
assistance with developing and distributing marketing materials
as well as collaborating with project partners to
facilitate Building Healthy Marriage special events
and outreach activities.
Prorata share of Finance Office Costs, $4,260. $ 4,260
Prorata share of Resource Investment Director, =$7,740. $ 7,740
Name: Michael Muskin
Duties/Responsibilities: responsible for supervising
the Marriage Project Coordinator and working
collaboratively with all of the project partners to
oversee the overall program components. This
Page 21 of 27
entails attending various Building Healthy
Marriage meetings and events as well working with
the Marriage Project Coordinator to develop and
review budgets, and review materials and event
plans.
Office Costs,supplies-$350, long distance calls-$420,postage- $ 2,730
$1,000,copying-$600 and meetings-$360.
Website Updates @ 15 hrs X$175 $ 2,625
To keep the site current.
Website Hosting @$150 per month $ 1,800
Cost of the URL.
Website Administrative 12 hrs @$150 $ 1,800
Cost of website oversight.
Website Technical Support $ 2,500
Cost of Information Services technical support.
Annual Couples Symposium—North County $ 3,000
Public event and couples from faith-based and community based
organizations have an annual event for education and celebration
of healthy marriages. (Cost is split with South County event and
includes facility, $1,500 and $1,500 for keynote and guest
speakers).
Annual Couples Symposium—South County $ 3,000
Public event and couples from faith-based and community based
organizations have an annual event for education and celebration
of healthy marriages. (Cost is split with North County event and
includes facility,$1,500 and$1,500 for keynote and guest
speakers).
Media,Advertising,and Public Awareness- Educational Give $ 5,000
Away include items with the distinctive BHM logo provided to
keep the idea and the project in the community's hands and
homes; for annual couple symposium and Healthy
Marriage/Strengthen Families Day.
Carabineer Key Chain at$1690.00
Pens at$1180.00
Mugs at$2130.00
Major events for promotion, media awareness, and public $ 14,000
education for the Building Healthy Marriages Program in the
County including Fun Run/Family Fun Day.
Facility for event $1500.00
Bags for Information $1750.00
Promotion $2200.00
Food Items for Event $1950.00
Water/Juice for Event $300.00
Registration Brochure $400.00
Recognition for Participants $900.00
Page 22 of 27
Give aways-Items provided $5,000.00
for special events to keep
BHM in the minds of
potential participants.
Give away for Major Events including T-shirts,bags and other $ 4,085
promotional materials.
Additional Public Education $ 3,000
Development of interactive area kiosks for information
dissemination.
Public Advertisement $ 21,415
Allows for the funding and development of printed materials
including brochures, flyers and posters for distribution throughout
the county and promotional services.
Advertising-newspaper,radio, billboard and other media
promotion.
Special Event Supplies
Special event supplies listed below and the replacement and $ 4,000
expansion of said supplies are designed to inform the public,
celebrate the project, interest new potential participants at public
events, such as Cinco De Mayo,Arts Picnic,Trader Days, Greeley
Stampede parade, Literacy Carnivals, Children's Festival, etc.
Supplies include the cost of display boards, carriers, promotional
posters, materials, and food.
18' X 30' Canopy Tent @ $700.
Banners @$ 500.
4 Storage Containers @$25 ea. -$100.
Large Events
Consumable Supplies @$1,500.
Small Events
Consumable Supplies @$500
Marketing @$700.
TOTAL-UNITED WAY OF WELD COUNTY $ 39,140 $ 83,920
SOFTWARE DEVELOPMENT
Existing"Tapestry" community services software will be $ 10,000
customized to meet project needs.
The IT Technician $ 5,000
Name: ACS Inc.
Duties/Responsibilities: will be responsible for the
development of data management through the Tapestry
system. Software development is based on current market
rate.
TOTAL SOFTWARE DEVELOPMENT $ 10,000 $ 5,000
Page 23 of 27
TOTAL PROGRAM COSTS $ 974,358 $ 110,190
Final Draft 12/11/07
Page 24 of 27
EXHIBIT C
ASSURANCES
I. CONTRACTOR agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as the
result of the execution of this Agreement.
2. Weld County,the Board of County Commissioners of Weld County, its officers and employees,shall not be
held liable for injuries or damages caused by any negligent acts or omissions of CONTRACTOR-contracted
CONTRACTOR or its employees, volunteers,or agents while performing duties as described in this
Agreement. CONTRACTOR shall indemnify, defend, and hold harmless Weld County,the Board of County
Commissioners of Weld County, its employees, volunteers, and agents. CONTRACTOR shall provide
adequate liability and worker's compensation insurance for all its employees, volunteers, and agents engaged
in the performance of the Agreement upon request, CONTRACTOR shall provide Social Services with the
acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties or their
officers or employees may possess, not shall any portion of this Agreement be deemed to have treated a duty
of care with respect to any persons not a party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the County of Weld, State of
Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section,subsections,paragraph, sentence,clause, or phrase of this Contract is for any reason held or
decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The
parties hereto declare that they would have entered into this Contract and each and every section, subsection,
paragraph, sentence,clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections,paragraphs, sentences,clauses, or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their goveming bodies shall have any
pecuniary interest,direct or indirect, in the approved Agreement or the proceeds thereof.
7. CONTRACTOR assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no
person shall, on the grounds of race,creed,color, sex,or national origin,be excluded from participation in,be
denied the benefits of, or be otherwise subjected to discrimination under this approved Contract.
8. CONTRACTOR assures that sufficient,auditable, and otherwise adequate records that will provide accurate,
current, separate, and complete disclosure of the status of the funds received under the Contract are
maintained for three(3)years or the completion and resolution of an audit. Such records shall be sufficient to
allow authorized local, Federal, and State auditors,and representatives to audit and monitor CONTRACTOR.
9. All such records,documents, communications, and other materials shall be the property of Social Services
and shall be maintained by CONTRACTOR, in a central location and custodian, in behalf of Social Services,
for a period of four(4)years from the date of final payment under this Contract, or for such further period as
may be necessary to resolve any matters which may be pending,or until an audit has been completed with the
following qualifications: If an audit by or on behalf of the federal and/or state government has begun but is
not completed at the end of the four(4)year period, or if audit findings have not been resolved after a four(4)
year period, the materials shall be retained until the resolution of the audit finding.
Page 25 of 27
10. CONTRACTOR assures that authorized local, federal,and state auditors and representatives shall, during
business hours,have access to inspect any copy records,and shall be allowed to monitor and review
through on-site visits,all contract activities, supported with funds under this Contract to ensure compliance
with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the
performance of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested parties.
11. This Contract shall be binding upon the parties hereto,their successors, heirs, legal representatives, and
assigns. CONTRACTOR or Social Services may not assign any of its rights or obligations hereunder without
the prior written consent of both parties.
12. CONTRACTOR certifies that federal appropriated funds have not been paid or will be paid,by or on behalf
of CONTRACTOR,to any person for influencing or attempting to influence an officer or employee of an
agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any federal grant,the
making of any federal loan,the entering into of any cooperative agreement, and the extension,continuation,
renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative agreement.
13. CONTRACTOR assures that it will fully comply with all other applicable federal and state laws.
CONTRACTOR understands that the source of funds to be used under this Contract is §26-2-707.5 Colorado
Works resource funds resource funds.
14. CONTRACTOR assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily
excluded from covered transaction by a federal department of agency.
b. Have not, within a three-year period of preceding this Agreement,been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain,or performing a public(federal, state, or local)transaction or
contract under a public transaction; violation of federal or state antitrust statutes or commission of
embezzlement,theft, forgery, bribery, falsification or destruction of records,making false
statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(federal, state,or local)with commission of any of the offenses enumerated in paragraph 11(b)of
this certification; and
d. Have not,within a three-year period preceding this Contract,had one or more public transactions
(federal, state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when
the contractor also maintains a relationship with a third party and the two relationships are in opposition. In
order to create the appearance of a conflict of interest, it is not necessary for the contractor to gain from
knowledge of these opposing interests. It is only necessary that the contractor know that the two relationships
are in opposition. During the term of the Contract,CONTRACTOR shall not enter any third party
relationship that gives the appearance of creating a conflict of interest. Upon leaming of an existing
appearance of a conflict of interest situation,CONTRACTOR shall submit to Social Services,a full
disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to
promptly submit a disclosure statement required by this paragraph shall constitute grounds for Social
Services' termination, for cause, of its contract with CONTRACTOR.
Page 26 of 27
16. CONTRACTOR shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with the administration
of Child Protection,no information about or obtained from any applicant/recipient in possession of
CONTRACTOR shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or
guardian unless in accordance with CONTRACTOR written policies governing access to, duplication and
dissemination of, all such information. CONTRACTOR shall advise its employees, agents,and
subcontractor, if any,that they are subject to these confidentiality requirements. CONTRACTOR shall
provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these
confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's research,
development,trade secrets,business affairs, internal operations and management procedures and those of its
customers,clients or affiliates,but does not include information(I)lawfully obtained from third parties,(2)
that which is in the public domain,or(3)that which is developed independently.Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary information concerning the
other party obtained as a result of this Contract. Any proprietary information removed from the State's site
by CONTRACTOR in the course of providing services under this Contract will be accorded at least the same
precautions as are employed by CONTRACTOR for similar information in the course of its own business.
18. CONTRACTOR certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104, requiring criminal
background record checks for all employees,contractors, and sub-contractors.
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes(C.R.S.) 8-17.5-101,
et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor
shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor
represents, warrants, and agrees that it (a) has verified that it does not employ any illegal aliens, through
participation in the Basic Pilot Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security, and (b) otherwise will comply with the requirements
of C.R.S. 8-17.5-102(2)(6). Contractor shall comply with all reasonable requests made in the course of an
investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and Employment. If Contractor
fails to comply with any requirement of this provision or C.R.S. 8-17,5-101, et seq., Social Services may
terminate this Contract for breach and Contractor shall be liable for actual and consequential damages to
Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if Contractor
receives federal or state funds under this Contract, Contractor must confirm that any individual natural person
eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S.24-76.5-103(4)
if such individual applies for public benefits provided under this Contract. If Contractor operates as a sole
proprietor, it hereby swears or affirms under penalty of perjury that it(a) is a citizen of the United States or is
otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of
identification required by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of identification
required by C.R.S. 24-76.5-103 prior to the effective date of this Contract.
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