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Home My WebLink About20073146 RESOLUTION RE: APPROVE GRANT APPLICATION FOR 2007 STATE HOMELAND SECURITY GRANT PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Grant Application for the 2007 Homeland Security Grant Program from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Local Affairs, Division of Emergency Management, commencing upon full execution, with terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the 2007 Homeland Security Grant Program from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, to the Colorado Department of Local Affairs, Division of Emergency Management, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of October, A.D., 2007. ,. 4"! BOARD OF COUNTY COMMISSIONERS f44. LD COUNTY, COLORADO ATTEST: `wJt;:j'1 � u .,!'r,, y bli USED -l) _ r I.E. Long, Chair Weld County Clerk to the Bo`r 'I ` rti --'l 17r �� I illia Pro-Tem BY: 1 JariF � pr De y Cle to the ar� �� Willi F. Garcia AP O T RM: Robert D. Masden aunty Attorney Dougla Rademach r Date of signature: 1?l 107 2007-3146 00 n(C" sec) IBS BC0037 /� // -0S-o7 o> CozQ Cy State Use Only [[`S° v . (711 rant Award# , � 4 'rant:Amount: 1816 tart Date Colorado Department of Local Affairs (DOLA) Division of Emergency Management (CDEM) 2007 Grant Application Form _XX_State Homeland Grant (SHSG) Citizens Corps (CCP) Law Enforcement (LETPP) MMRS Urban Area Security (UASI) OTHER (i.e. Transit, BZPP, etc) Region: Northeast All Hazards Region FEIN#: 84-067-2768 Applicant Agency: Address: East Central Council of Local PO Box 28 Governments Stratton, Colorado 80836 Authorized Official (Chief Elected Official, Fiscal Agent (Financial Officer): Executive Director, Board Chair, etc.): Name: Maryjo M. Downey Name: Laura Erbert Phone: 719-348-5562 Phone: 719-348-5562 Email: jdowney@prairiedevelopment.com Email: lerbertRprairiedevelopment.com Fax: 719-348-5887 Fax: 719-348-5887 Participating Counties: Cheyenne, Kit Carson, Larimer, Lincoln, Logan, Morgan, Phillips, Sedgwick, Washington, Weld, Yuma Total Funds Requested: $515,464 Please submit 3 originals (hard copies)to: Colorado Division of Emergency Management 9195 E. Mineral Avenue, Suite 200 Centennial, CO 80112-3549 Please submit an electronic version of your application to: Randy Kennedy Randy.Kennedv(Wstate.co.us 4OO7 ;yam 2007 Grant Application Colorado Division of Emergency Management (CDEM) The State annually and/or periodically receives funding from the following federal agencies: the Federal Emergency Management Agency(FEMA) -under the Department of Veterans Affairs and Housing and Urban Development,and Independent Agencies Appropriations Act,2000,Public Law 106-74;Robert T.Stafford Disaster Relief and Emergency Assistance Act,as amended, Public Law 93-288,as amended;42 U.S.C. 5121 et seq.;42 U.S.C. 5195 et seq.; Omnibus Consolidated Appropriations Act of 1997, Public Law 104-208; and Department of Defense Authorization Act of 1986, Public Law 99-145 as amended; U. S. Department of Transportation (DOT)-under the Hazardous Materials Uniform Transportation Safety Act 1990, Public Law 101-615, 49 U.S.C. 5101 et seq., and the U.S. Department of Justice (DOJ)- U.S. Department of Commerce, Justice, and State,the Judiciary and Related Agencies Appropriations Act of 1999,Public Law 105-119, and similar funding which will be distributed through the Homeland Security Act of 2002,Public Law No. 107-296, for the purpose of supporting emergency management and preparedness activities to include administration,homeland security,anti-terrorism,emergency planning,training,exercising,hazard mitigation,and procurement of facilities and equipment. 1. FINANCIAL&ADMINISTRATIVE MANAGEMENT a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. c. The Subgrantee assures that it will comply with all grant management requirements set forth.However,the grant requirements cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal laws,rules and regulations. 2. PAYMENT&REPORTING a. The Colorado Division of Emergency Management, Homeland Security (Division) will pay the Subgrantee the reasonable and allowable costs of performance, in accordance with current Colorado State Fiscal Rules,not to exceed the amount specified herein as the Total Award Amount. b. The Division requirements for invoice, advance payments, and cost reporting submissions are contained in the DIVISION Reimbursement Request Procedures,and DIVISION Financial Report,which are hereby incorporated by reference. c. The Subgrantee must time all cash drawdown requests to ensure that Federal cash on hand is the minimum needed for disbursements to be made immediately or within a few days.. d. The Subgrantee assures that it shall maintain data and information to provide accurate program and financial reports to the Division. Said reports shall he provided in such form, at such times, and containing such data and information as the Colorado Division of Emergency Management,Homeland Security reasonably requires to administer the program. e. The Subgrantee assures that quarterly financial, equipment inventory, and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. f. The Subgrantee further assures that final financial reports shall be submitted to the Colorado Division of Emergency Management, Homeland Security within 45 days of the end date of the subgrant. g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications contained in this grant award. 3. PROCUREMENT AND CONTRACTS a. The Subgrantee assures that it will follow written internal competitive procurement procedures provided they are aligned with Colorado State Statute Procurement Rules or the subgrantee must follow Colorado State Statute Procurement Rules for all purchases under the grant. All equipment purchases must be on the approved award and must submitted after purchase on an itemized reimbursement report by agency receiving, item description, project and discipline as purchased during each calendar quarter. Changes in equipment type,model, or quantities must have prior by the Colorado Division of Emergency Management. (Equipment is defined as an individual item with a cost of five thousand($5,000)or more and a useful life of at least one year.) b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of services that is not incorporated in the approved application and pre-approved in advance by the Colorado Division of Emergency Management. c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications,requirements,and statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similar nature,the following requirements apply: i. The Colorado Division of Emergency Management, Homeland Security has the right to use, duplicate and disclose, the above material in whole or in part in any manner for any purpose whatsoever and authorize others to do so. ii. If the material or invention is copyrightable,the Subgrantee may copyright such, but the Colorado Division of Emergency Management, Homeland Security reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice, reproduce,publish and use such materials in whole or in part,and authorize others to do so. iii. When issuing statements,press releases,requests for proposals,bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds,all Subgrantees must clearly: a) State the percentage of the total cost of the program or project,which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase-"This project was supported by grant 4 , issued by the Colorado Division of Emergency Management,Homeland Security." e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Colorado Division of Emergency Management,Homeland Security. 4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant incorporating the subgrant. If the agency expends more than$500,000 per year in combined federal funds, an audit must be conducted in accordance with OMB Circular A-133(Audits of States, Local Governments,and non-profit organizations). i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE COLORADO DIVISION OF EMERGENCY MANAGEMENT,HOMELAND SECURITY for clearance. ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the Department of Local Affairs in the event that the audit report or financial review: a) does not meet the applicable A-I33 or DIVISION standards; b) is not submitted in a timely manner;or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. b. The Subgrantee assures that: i. It will retain all project records, as will facilitate an effective audit, for four years following the closure of the most recent audit report. The four-year retention period starts from the date of the submission of the closure of the single audit report which covers the grant period;except, ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then records must be retained beyond the seven-year period until such issues are resolved. c. The Subgrantee assures that it will keep copies of all documents,correspondence,equipment inventory,and required receipts related to this subgrant in a separate file bearing the project title and grant number. All receipts must be signed, dated, and approved by the Project Manager or Fiscal Agent. d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant agency,and at the location of any collaborating entities,for the same purpose. Subgrantees will be notified in advance of any on-site monitoring visit. e. The Subgrantee assures that the Colorado Division of Emergency Management, Homeland Security,Colorado Department of Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify any of its project collaborators and subcontractors of these provisions. E The Subgrantee assures that signatories of the Master Contract, application, and subgrant award personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the Colorado Division of Emergency Management,Homeland Security. 5. COLORADO VICTIM RIGHTS ACT a. The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to §24-4.1-302.5 C.R.S., and the services delineated pursuant to§§ 24-4.1- 303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation. 6. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and subgrant requirements; however, substandard performance as determined by the Division will constitute noncompliance with this grant award. Substandard performance may result in termination or reduction of grant award as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause,without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with 30 days written notice of intent to cancel or terminate. ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the grant. iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten(10)days written notice to the Subgrantee,stating the reasons for termination,steps taken to correct the problems,and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable work or deliverables received up to the date of termination. iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the discretion of the Division until completion of final Division review. d. Any equipment purchased under this grant would revert, at the option of the Division, to the Colorado Division of Emergency Management,Homeland Security upon termination of the grant for any of the above reasons. A. FEDERAL CERTIFIED ASSURANCES 1. FEDERAL PUBLIC POLICY ASSURANCES a. The Subgrantee hereby agrees that it will comply,and all of its contractors will comply with the applicable provisions of: i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended; ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate; iii. All other applicable Federal laws,orders,circulars,regulations or guidelines. b. The Subgrantee agency hereby agrees that it will comply, and all of its contractors will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including: i. Part 18,Administrative Review Procedure; ii. Part 20,Criminal Justice Information Systems; iii. Part 22,Confidentiality of Identifiable Research and Statistical Information; iv. Part 23,Criminal Intelligence Systems Operating Policies; v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities; vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure; vii. Part 61 Procedures of Implementing the National Environmental Policy Act; viii. Part 63 Floodplain Management and Wetland Protection Procedures;and, ix. Federal Laws or regulations applicable to Federal Assistance Programs. 2. FINANCIAL&ADMINISTRATIVE MANAGEMENT a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements applicable to grants as follows: i. For state,local or Indian tribal government entities; a) OMB Circular A-87, Cost Principles for State, Local&Indian Tribal Governments b) OMB Circular A-I02, Common Rule-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ii. For non-profit organizations; a) OMB Circular A-122,Cost Principles for Non-Profit Organizations b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations iii. For colleges and universities; a) OMB Circular A-21,Cost Principles for Educational Institutions b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations iv. For each agency spending more than$500,000 per year in federal funds from all sources; a) OMB Circular A-133,Audits of States. Local Governments and Nonprofit Organizations b. The Subgrantee assures that it will comply with the provisions of the Division of the Comptroller, Office of Justice Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the management of these funds have been extracted from the above documents and are contained in the current applicable Administrative Guide of the Colorado Division of Emergency Management,Homeland Security,which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal laws,rules and regulations.) 3. NON-SUPPLANTING OF FUNDS(Governmental Agencies Only) a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. b. The Subgrantee certifies that federal funds made available under this grant: i. Will not be used to supplant state or local funds; ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as great as for the preceding year plus the average annual increment in such expenditures for the past two,three,four or five years;OR iii. Where the certification above (3bii) cannot be made, and there is a reduced or unchanged local investment, then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or unchanged commitment would have been necessitated even if federal financial support under this federal grant program had not been made available. 4. CERTIFICATION REGARDING LOBBYING (Subgrantees receiving$100,000 or more in total federal funds per year. See 28 CFR Part 69.) The prospective Subgrantee certifies,by submission of this pmposal,that: a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,amendment,or modification of any federal grant or cooperative agreement;and, b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this subgrant,the prospective Subgrantee shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities." 5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (Subgrantees receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 6.) a. The prospective Subgrantee certifies, by submission of this proposal,that neither it nor its principals, subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See, 28 CFR Part 67, Subpart F.) a. The prospective Subgrantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace Act of 1988, as implemented at 28 CFR Part 67,Subpart F. 7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.) a. Upon award, each Subgrantee will be provided a "Certification of Compliance with Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans(EEOP),and will be required to do the following: i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this grant; ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for reporting civil rights findings of discrimination; iii. The Authorized Official must accurately complete the required information and provide all information requested; iv. The Authorized Official must provide an original signature on the form as indicated;and v. The EEOP Form must be returned to the Colorado Division of Emergency Management,Homeland Security. b. Any subgrant agency findings of discrimination must be reported to the Colorado Division of Emergency Management, Homeland Security within 45 days of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, and U.S. Department of Justice. 8. NON-DISCRIMINATION a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended;Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990,42 U.S.C. 12101, et. seq. and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C,D,E,and G; and Executive Order 11246,as amended by Executive Order 11375,and their implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts. 9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) AND NATIONAL HISTORIC PRESERVATION ACT (NHPA) COMPLIANCE (42 USC§§4321-4370 and 16 USC§470) a. The Subgrantee agrees to assist the Colorado Division of Emergency Management, Homeland Security and the Office of Justice Programs,U.S. Department of Justice, in complying with the National Environmental Policy Act,the National Historic Preservation Act(NHPA)and other related federal environmental impact analyses requirements in the use of these grant funds either directly by the Subgrantee or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant funds, this NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these grant funds. The activities covered by this special condition arc: b. New construction; c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic Places, or located within a 100-year flood plain; d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic prior use, or significantly change its size. e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an incidental component of a funded activity and traditionally used,for example, in office,household,recreational or educational environments. B. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements which must be passed on to subgrant award recipients. These requirements are more likely to change from year to year than the special provisions and federal certified assurances shown above, and usually vary across offices within the Division. Subgrantee agrees to the following: a) Participate in the Resource Ordering Status System(ROSS); b) Implement and support the National Incident Management System(NIMS); c) Comply with Senate Bill 06-090 Immigration Status and Senate Bill 06-237 Interoperable Communication Planning; d) Cash management violations or unallowable reimbursed expenditures must be retumed to DOLA and or DRS; e) Positions funded with Homeland Security grant funds require a statement of work for each position with eligible activities. SIGNATURE PAGE TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED) Please sign in BLUE ink. See instructions for description of proper signatories The Subgrantee and responsible signatories certify by signing that they have read the Application including the Grant Requirements, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Authorized Official (Project Director), who will sign all such reports. This delegation is for purposes of reporting to the DIVISION and for operational ease, and in no way limits the authority and responsibility of the Agency. In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record. Authorized Official (Chief Elected Official, Executive Director, Board Chair, etc.) Name Deed Le..e• William H. Jerke Position Chairman of the Board of County Commissioner (pro Tem) Agency Weld County Government Mailing Address PO Box 758 City, State,Zip Greeley, CO 80632 Telephone# 970-3564000 Fax# 970-352-9019 E-mail Address dlonqaeo.wcid.00.us bjerke@co.weld.co.us Signature Date OCT 0 8 2007 Fiscal Agent(Financial Officer) Name Barbara Connolly Position Controller Agency Weld County Government Mailing Address PO Box 758 City, State,Zip Greeley, CO 80632 Telephone# 970-356-4000 ext 4445 Fax# 970-352-9019 E-mail Address bconnollv(dco.weld.co.us • Signature Date Contact Person (Regional C rdinator Information) Name Clint Goldenstein Position Regional Coordinator Agency Northeast All Hazards Region Mailing Address PO Box 26 City, State,Zip Holyoke, CO, 80734 Telephone# 970-580-8808 Fax# E-mail Address clintq(ahpctelcom.coop Signature /i' Date � 10-s-6 You must return three original signed applications with original signatures 6 0700`7- 3/3/4 CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS FOR SUBGRANTS ISSUED BY THE DIVISION OF EMERGENCY MANAGEMENT INSTRUCTIONS: Complete the identifying information, which is on the Grant Award Letter, in the table below. Read the form completely, identifying the person responsible for reporting civil rights findings; and checking only the certification under section "II" that applies to your agency. Have your Authorized Official sign at the bottom of page 2, forward a copy to the person you identified and return the original to the Division of Emergency Management, 9195 East Mineral Ave. Centennial CO. 80112, with the application for Homeland Security funding. Subgrantee Name (Funded Entity): Weld County Government Address: PO Box 758 Greeley, CO 80632 Authorized Official or Project Director Name & Phone#: William H. Jerke 970-356-4000 Authorized Official responsible for reporting civil rights findings of discrimination: (Name, address & phone): AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. I. REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide meaningful access for persons with limited English proficiency. ➢ I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order#13166). ➢ I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of discrimination will submit violation(s), if any, to the Division of Emergency Management (DIVISION) within 45 days of such violation(s), and/or if the violation(s) occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. A copy of this Certification will be provided to this person, as identified here: II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE APPROPRIATE CERTIFICATION (A, B, C1 or C2 below) that applies to this subgrantee agency during the period of the grant duration noted above. ❑ CERTIFICATION "A" [NO EEOP IS REQUIRED if (1), (2) or (3), below, apply.] This is the Certification that most non-profits and small agencies will use. Check (1), (2) and/or (3) as they apply to your entity. (More than one may apply.) This funded entity has not been awarded more than $1 million cumulatively from all programs administered by the U.S. Office of Domestic Preparedness over an 18-month period that includes the above grant duration period, and _(1) is an educational, medical or non-profit institution or an Indian Tribe; and/or _(2) has less than 50 employees; and/or _(3) was awarded through this grant from the Division of Emergency Management less than $25,000 in federal U.S. Office of Domestic Preparedness. Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et sec. 7 CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS FOR SUBGRANTS ISSUED BY THE DIVISION OF EMERGENCY MANAGEMENT (Continued) III. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: (Continued) ❑ CERTIFICATION "B" (EEOP MUST BE ON FILE) This funded entity, as a for-profit entity or a state or local government having 50 or more employees, was awarded, through this grant from the DIVISION, more than $25,000, but less than $500,000 in federal U.S. Office of Domestic Preparedness. Also, it has not been awarded more than $1 million cumulatively from all programs administered by the U.S. Office of Domestic Preparedness over an 18-month period that includes the above grant duration period. Therefore, I hereby certify that the funded entity has formulated and Equal Employment Opportunity Plan in accordance with 28 CFR 42.301, et seq., subpart E. that it has been signed into effect by the proper authority and disseminated to all employees, and that it is on file for review or audit by officials of the DIVISION as required by relevant laws and regulations. ❑ CERTIFICATION "Cl" (EEOP MUST BE ON FILE) This funded entity, as a for-profit entity or a state or local government having 50 or more employees, was awarded, through this grant from the Division of Emergency Management, more than $500,000 in federal U.S. Office of Domestic Preparedness, but, it has not been awarded more than $1 million cumulatively from all programs administered by the U.S. Office of Domestic Preparedness over an 18-month period that includes the above grant duration period. Therefore, I hereby certify that the funded entity will submit, with the Homeland Security application, an EEOP or and EEOP Short Form, that will include a section specifically analyzing the subgrantee (implementing) agency. ❑ CERTIFICATION "C2" (EEOP MUST BE ON FILE) This funded entity, having 50 or more employees, has been awarded more than $1 million cumulatively from all programs administered by the U.S. Department of Justice, including this subgrant from the DIVISION, over an 18-month period that includes the above grant duration period. Therefore, I herby certify that the funded entity will submit, with the Homeland Security application, and EEOP or and EEOP Short Form, that will include a section specifically analyzing the subgrantee (implementing) agency. As the authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. j fir 1J OCT 0 8 2007 Authorized Official's signature Date (Chariman of the Board of County Commissioners) William H. Jerke Chairman of the Board (Pro—Tern) Typed Name Title This original signed form must be returned to the Division of Emergency Management, 9195 E. Mineral Avenue, Suite 200, Centennial CO 80112. You must also forward a signed copy to the person you identified on page 1. 8 °Zoo7-3i y, Executive Summary: Please provide a concise overview of all anticipated projects; Include in your response why you are requesting Homeland Security funding, and how you prioritized the projects. (LIMIT 3 PAGES) The Northeast Colorado All Hazards Region respectfully submits projects for consideration in two major initiatives of the FY2007 SHSP. The eleven counties in the Northeast Region are committed to improving emergency preparedness and response to CBRNE and all hazards events within the region and the State of Colorado. The projects included in the application will improve the ability of individual agencies, the Northeast Region and the State of Colorado to prevent, deter, respond to and recover from natural and man-made threats. Initiatives proposed in this application include planning and communications. Capabilities enhanced and developed within these initiatives are prioritized to provide the highest impact with limited funding in the region. Homeland Security funding is being requested to complete these projects due to identified risk, assessed capability gaps and lack of resources within individual jurisdictions. In preparing this application, the Northeast Region has conducted local and regional capability assessments as well as participated in the statewide capability assessment. Asset and geographic- based risk assessment was also conducted locally and compiled as a region. The result was a better defined picture of risk and capability gaps which guided prioritization of specific requests in this application. Requests for planning, exercise, training and equipment were reviewed from eligible agencies throughout the region. Each county working group within the region as well as standing committees representing specific projects or disciplines provided recommendations for grant prioritization. EMS, Law Enforcement, Public Safety Communications, Citizen Corps, Exercise and Public Health sub-committees within the region provided additional proposals, insight and recommendations. Every response and partner agency within the Northeast Region has been provided the opportunity to propose and develop projects, request funding and provide input into our final grant application. The Northeast All Hazards Region Steering Committee has made final recommendations and requests for funding these proposed solutions. The Steering Committee consists of representatives from: law enforcement, fire service, EMS, emergency management, HazMat, public health, hospitals, elected officials, public safety communications, public works, Citizen Corps and agriculture. The Steering Committee also receives technical assistance from a coordinating team that consists of representatives from the Colorado Division of Emergency Management and the Colorado State Patrol. Every County is represented in the process by their County Emergency Manager. This thorough approach ensures that all eligible agencies are involved and have input in the process. The entire process with the Northeast Region is focused and driven by National Priorities, Colorado Strategy on Homeland Security, and FY2007 Colorado Investment Justifications. Each applicant within the Northeast Region was required to tie their request to State Strategy Goals & Objectives, and Target Capabilities. Every applicant was also asked to justify requests with After Action Reports and Assessments. Each applicant also verified their adoption of the Colorado Intergovernmental Agreement for Emergency Management, their status in ROSS and NIMS compliance. This thorough review process provided by the Northeast Region General Committee and Steering Committee has ensured that a reasonable and effective application is presented with prioritization based on capability gaps, identified risk, Colorado Strategy for Homeland Security and FY2007 Homeland Security Application and Investment Justifications. Individual Project Summaries provide detailed overview of the proposed projects. 9 Individual Project Summaries Project A Project Total: $ 103,093 Project Title: Planning: Org: Equip: Training: Exercises: M & A: $100,000 $ $ $ $ $3,093 Directions: o Each question will be scored on a scale of 1 (low) to 10 (high) by the application review committee. 1. Project Summary (Limit response to one-half page) Initiatives within Project A include planning activities spanning all eleven counties of the Northeast All Hazards Region. Sustaining the planning, exercising, training and grant management capabilities will be accomplished with the Homeland Security Coordinator position. The expanding scope of planning being conducted by the Northeast All Hazards Region General Committee and Sub-Committees will also be supported by this project. Homeland Security Coordinator (Line Item 1) —The Northeast All Hazards Region Coordinator has a will continue to be involved in grant writing, grant management, planning, exercising, training and providing technical assistance to agencies within the region. The Coordinator serves as a liaison between the Region and CDEM as well as other state agencies, work groups and committees. Under the direction of the Northeast All Hazards Region Steering Committee and in coordination with the CDEM Regional Manager the Coordinator implements the components of a comprehensive Homeland Security Program that will build target capabilities throughout the region. 2. List the state strategy goals, objectives; and at least one Initiative and one Investment Justification from the state application to which this project is linked. (Limit response to one-half page) These project activities support the State Strategy goal for Planning and objectives 1.1, 1.2, 1.6, 1.8 and 1.9. The project also directly supports the Colorado Planning Initiative and Planning Investment Justification for FY2007. 3. Describe the extent to which the project supports at least one of the seven federal Funding Priorities for FY07 (National Preparedness Goal; Preparedness Programs and Activities; Critical Infrastructure and Key Resources; Information/Intelligence Fusion; Communications Interoperability; Radiological and Nuclear Detection Capabilities; Catastrophic Planning) (Limit response to one-half page) This project directly supports the National Preparedness Goal, Preparedness Programs and Activities, Critical Infrastructure and Key Resources, Communications Interoperability and Catastrophic Planning priorities. The Northeast Region embraces an all-hazards vision regarding the core preparedness objectives to prevent, protect, respond and recover from terrorist attacks and catastrophic natural disaster. Preparedness Programs and Activities are integrated across disciplines and agencies with input into the Northeast All Hazards Region Steering Committee. Projects within this initiative leverage both DHS resources as well as other Federal and State Resources. The Northeast Region has a recognized Regional Citizen Corps Council to integrate 10 Citizen Corps activities into the all hazards approach. The Northeast Region has developed communications interoperability plans and strategies to support Communications Interoperability. Catastrophic Planning in the form of COOP/COG planning has taken place in the Northeast Region. Citizen Preparedness and Special Needs Population Planning requirements will continue to be addressed in All Hazards Emergency Operations Plans. 4. Describe the extent to which the project places special emphasis on preparing for catastrophic threats with "the greatest risk of mass casualties, massive property loss, and immense social disruption" (NRP) (Limit response to one-half page) The Northeast Region continues to plan, train and exercise for catastrophic threats including mass casualty events. Previous years projects have focused on planning for mass casualty events in cooperation with the Northeast and Plains to Peaks RETACs. In addition to these planning efforts the region has developed training and exercises to standardize and coordinate the response to mass casualty events across the region. Equipment purchased has bridged gaps in response capabilities in areas of the region that can be easily overwhelmed by mass casualty events. This FY2007 planning project will continue support planning projects that address catastrophic threats in the form of EOP plans and annexes. 5. Describe the extent to which this region supports its request with available risk data (regional risk assessment tool) (Limit response to one-half page) The Northeast Region scored an overall Risk Rating of MEDIUM in the 2007 Regional Risk Assessment. A Total Assets Score of 1,700 and an average threat rating of 2.2 (on scale of 1-3) were compiled for the region. Human, Mission and Psychological consequences were identified along with Vulnerabilities within the region. The region has facilities in each Asset Sector. 6. Describe the extent to which the project focuses on the largest gaps in the most important of the 37 capabilities for this region. (Limit response to one-half page) The Northeast Region used a multi-discipline multi-agency group to assess the regions achievement in all 37 target capabilities. Among those Community Preparedness and Participation (29%), Emergency Operations Center Management (51%) and CBRNE Detection (51%) were represented in the bottom 13 capabilities for the region. Responder Safety & Health (53%), WMD/HazMat Response & Decon (62%), Communications (63%) and Planning (64%) were also identified as priorities where the region needed to address capability shortfalls. 7. Describe the extent to which the project demonstrates the utilization of other funding sources to improve and sustain the capabilities developed by this project. (Limit response to one-half page) Emergency management planning efforts within the region have traditionally been funded by local agencies. These funds are provided in part by local at the municipal, county and special district level for most disciplines. Emergency management funding provided by EMPG also assists in planning efforts throughout the region. State Homeland Security Grant funding has not traditionally been used to fund the participation of local agencies in planning efforts throughout the region. Local agencies provide all funding for travel, time, and administration associated with first responder involvement in regional planning activities. 11 8. Describe the extent to which the project supports the six state priority scenarios and 13 state priority target capabilities. (Limit response to one-half page) Activities in this project directly support all of the priority Target Capabilities for Colorado. Regional planning activities are most heavily involved in Interoperable Communications, Responder Health/Safety, Community Preparedness, and Medical Surge. Planning issues within the region have and will continue to address all six priority scenarios. Pandemic Influenza, Foreign Animal Disease and Chemical Attack are the most likely scenarios in the Northeast Region. 9. Describe the extent to which this project demonstrates broad regional and multi- regional collaboration (including collaboration with other states) (Limit response to one-half page) The Northeast Region continually works with bordering regions to coordinate programs and activities. Examples of collaboration include Citizen Corps/CERT conferences and summer games, Continuity of Government Planning, exercise participation, evacuation planning and the multiple committees/working groups that the Homeland Security Coordinator and agency representatives participate in. The Region and representatives are also actively involved in multiple border state activities including training and exercise participation with multiple bordering regions in Kansas, Citizen Corps/CERT activities in the panhandle of Nebraska and the Wide Open Spaces public health project with Wyoming, Nebraska and Kansas. 12 Project B Project Total: $ 412,371 Project Title: Planning: Org: Equip: Training: Exercises: M & A: $ $ $400,558 $ $ $11,813 Directions: o Each question will be scored on a scale of 1 (low) to 10 (high) by the application review committee. 1 1. Project Summary (Limit response to one-half page) Initiatives within Project B include Interoperable Communications projects spanning all eleven counties of the Northeast All Hazards Region. This FY2007 project is part of a multi-phase multi- year project to bring interoperable communications capability to all law, fire and EMS agencies within the region. The Northeast Region made significant gains in actual interoperability with the first three phases of this regional interoperable communications project. Over $3,000,000 in SHSP funds have been spent on bringing agencies in the Northeast Region onto the DTR system. These funds have allowed command staff for all OEM, fire, law and EMS agencies (176 total) access to the DTR system. In addition, every PSAP (12 total) within the Northeast Region has the ability to access the DTR system. Operational subscriber units have moved many agencies much closer to migration. There are currently seven counties within the region that have made full or partial migration to the DTR system. Continuing this project will make additional agencies and counties capable of migrating to the DTR system. Placement of the resources requested in this project will enhance the capability of agencies to provide an uninterrupted flow of critical information during response operations. Coordination of incident site communications and internal response information is made possible by the existence of the Digital Trunked Radio System (DTR). The DTR infrastructure operates reliably throughout Northeast Colorado. Providing subscriber units to access this system allows agencies to leverage the capabilities of this existing infrastructure. Progress across the SAFECOM continuum for separate disciplines, jurisdictions and levels of government is consistent with NIMS and the NRP. Portable and Mobile 800 MHz Radios (Line Item 7-78) —The Northeast Region Communications Sub-Committee has continued to provide strategy and prioritization for requesting and awarding communications equipment. For FY2007 the Northeast Region received requests for 520 mobile radios and 342 portable radios. From these requests the committee prioritized 232 mobile and 155 portable radios for 73 agencies in this project. 2. List the state strategy goals, objectives; and at least one Initiative and one Investment Justification from the state application to which this project is linked (Limit response to one-half page) This project supports the State Strategy goal for Communications Interoperability and objective 4.1. The project also directly supports the Colorado Interoperable Communications Initiative and Interoperable Communications Justification for FY2007. 13 3. Describe the extent to which the project supports at least one of the seven federal Funding Priorities for FY07 (National Preparedness Goal; Preparedness Programs and Activities; Critical Infrastructure and Key Resources; Information/Intelligence Fusion; Communications Interoperability; Radiological and Nuclear Detection Capabilities; Catastrophic Planning) (Limit response to one-half page) This project directly supports the federal Funding Priority of Communications Interoperability. Previous grant cycles in the Northeast Region included planning and exercises to enhance jurisdictional capabilities to share critical voice information in tactical settings with other jurisdictions during day-to=day operations and major incidents. The Northeast Region completed a Tactical Interoperable Communications Plan in 2006 and conducted a regional communications exercise. Strategy developed in this planning process and AAR results from the regional exercise were incorporated into this FY2007 project. The project also addresses the core SAFECOM Continuum elements of technology, training & exercises and usage of equipment. 4. Describe the extent to which the project places special emphasis on preparing for catastrophic threats with "the greatest risk of mass casualties, massive property loss, and immense social disruption" (NRP) (Limit response to one-half page) Any catastrophic threat with great risk of mass casualties, massive property loss and immense social disruption will have a communications component. By providing equipment that will provide interoperable communications across all fire, law enforcement and EMS command staff the Northeast Region places an emphasis on an interoperable system for all first response agencies in event of terrorist attacks or natural disasters. 5. Describe the extent to which this region supports its request with available risk data (regional risk assessment tool) (Limit response to one-half page) The Northeast Region scored an overall Risk Rating of MEDIUM in the 2007 Regional Risk Assessment. A Total Assets Score of 1,700 and an average threat rating of 2.2 (on scale of 1-3) were compiled for the region. Human, Mission and Psychological consequences were identified along with Vulnerabilities within the region. The region has facilities in each Asset Sector. 6. Describe the extent to which the project focuses on the largest gaps in the most important of the 37 capabilities for this region (Limit response to one-half page) The Northeast Region used a multi-discipline multi-agency group to assess the regions achievement in all 37 target capabilities. Among those Interoperable Communications scored a 63% level of achievement. Although this capability did not rank in the lowest 13 capabilities for achievement in the Northeast Region, Interoperable Communications still shows a significant gap and continues to be a priority. Interoperable Communications continues to be one of the top 13 Target Capabilities in Colorado for FY2007 and is one of the top Initiatives and Investment Justifications. 14 7. Describe the extent to which the project demonstrates the utilization of other funding sources to improve and sustain the capabilities developed by this project (Limit response to one-half page) Interoperable Communications capabilities in the 800 MHz spectrum has been developed with funding from the agency, special district, county state and federal level. Local agencies in the Northeast Region have invested and will continue to invest local funds for system infrastructure and subscriber units. Local funding comes from agency fees, general fund dollars and 911 surcharges. At the state level, the Wireless Interoperability (WIN) and Energy and Mineral Impact Fund have been used to support local efforts in Interoperable Communications. The ability of local agencies to fund migration to the DTR system varies across the Northeast Region. While no agency has the ability to fully fund interoperable communications to level 5 on the SAFECOM Continuum, several agencies can not afford basic local needs. The 911 surcharge assessed in some local jurisdictions is at the statutory limit and still does not generate enough income to fund Phase II 911 or reverse 911 systems, let alone subscriber units, console upgrades and connectivity issues required to fully migrate to the DTR system. Local, State and Federal funds will be necessary to complete the final steps in migration for these jurisdictions. 8. Describe the extent to which the project supports the six state priority scenarios and 13 state priority target capabilities (Limit response to one-half page) Activities in this project directly support the priority Target Capability of Interoperable Communications. Communications Capability projects within the Northeast Region will continue to address all six priority scenarios. Pandemic Influenza, Foreign Animal Disease and Chemical Attack are the most likely scenarios in the Northeast Region. 9. Describe the extent to which this project demonstrates broad regional and multi- regional collaboration (including collaboration with other states) (Limit response to one-half page) The Northeast Region continually works with bordering regions to coordinate programs and activities. Examples of collaboration include Citizen Corps/CERT conferences and summer games, Continuity of Government Planning, exercise participation, evacuation planning and the multiple committees/working groups that the Homeland Security Coordinator and agency representatives participate in. 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E wwu d000� aa0ut ZO arymu Iu c--- nr s o � amormaR�� +N S m Y m w r m m m .-04m1.00 STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS DIVISION OF EMERGENCY MANAGEMENT „(6oF_coco Han Kellam, Director o /a 76 V Bill Ritter,Jr. Governor October 11, 2007 Susan Kirkpatrick Executive Director Weld County William Jerke, Chairman P.O. Box 758 Greeley, CO 80632 Dear Chairman Jerke: Congratulations! Enclosed please find your 2007 Homeland Security Grant Awards from the 2007 Department of Homeland Security(DHS) State Homeland Security Grant Program, Colorado Department of Local Affairs, Division of Emergency Management. Your performance periods and special conditions are detailed within each grant award letter. Enclosed please also find the DRAFT 2007 State of Colorado Homeland Security Grant Supplemental Policies and Procedures Manual. The Manual contains Colorado specific policies and procedures. It is intended to be used in conjunction with guidance and directives contained in state and federal laws, regulations and contracts. We welcome your input on the draft and ask that you provide any recommendations for changing or improving the Manual by October 19`h. We plan to release the final version of the Manual in November at our fiscal training seminar. Date, time and location are to be announced. Please review all of the enclosed documents for accuracy. Do not hesitate to call me if you have any questions or concerns. We look forward to working with you on these grant awards. Sincerely, ) Randy Kennedy Homeland Security Program Chief Colorado Division of Emergency Management RK/sem Enc. 9195 East Mineral Ave., Ste. 200, Centennial, Colorado 80112 PHONE (720)852-6600 FAX(720)852-6750 STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS DIVISION OF EMERGENCY MANAGEMENT R.of coto Hans Kellam, Director CDEM Grant Award Letter .;8;6. 8EM77863 Bill Ritter,Jr. Governor INITIAL AWARD_XXX INCREASE DECREASE CHANGE Susan E. Kirkpatrick _ _ ��'''eee Executive Director v & b 9yi rI { v `. 1. Contract Logging Inquiry Number (CLIN): 00435 2. Award and Encumbrance Number: 8EM77863 3. Accounting Line: SHSP-07 CFDA#: 97.067 COFRS: 01: SH00/778/F7L8/3778/5120 =$500,000 02: SH00/778/F7M8/3778/5120 =$15,464 4. Vendor Number: 846000813 ._ d tle....„a ]{IF�sa�,' µ4.ae:Wy(el.' µ .avR e- MSS.3:. ea State Homeland S ecur i ty Program 2 0 0 7'; 5. Master Contract Number: 6EM63 6. Award Made to Subgrantee: Weld County Authorized Official: Mr.William Jerke, Chairman For the Northeast Region Authorized Official Phone: 970-356-4000, E-mail: bjerke@co.weld.co.us P.O. Box 26 Regional Coordinator: Mr. Clint Goldenstein Holyoke, CO 80734 Regional Coordinator Phone: 970-580-8808, E-mail: clintg@pctelcom.coop Financial Officer: Ms. Barbara Connolly Financial Officer Phone: 970-356-4000 ext4445 E-mail: bconnolly@co.weld.co.us 7. This Award Amount: $515,464 Total Awarded To Date: $515,464 Note: Total payment will not exceed the total awarded to date;all expenses must be approved by the CDEM. Approved Budget: Solution Area Project A Project B Project C Project D Project E Total Planning $100,000 $100,000 Equipment $400,000 $400,000 Training $ 0 Exercise $ 0 Management&Admin $3,093 $12,371 $15,464 Total Budget $103,093 $412,371 $ 0 $ 0 $ 0 $515,464 8. Performance Period: October 12, 2007, through October 31, 2009 9. Purpose: - The Colorado Division of Emergency Management (CDEM), through an agreement with the Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), National Preparedness Directorate (NPD) distributes Homeland Security funds to qualified local governments and state agencies for homeland security and emergency operations planning;the purchase of specialized equipment to enhance the capability of State and local agencies to prevent, respond to, and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear, and explosive (CBRNE)weapons and cyber attacks;for costs related to the design,development, and conduct of OG&T approved security training programs;for costs related to the design, development,conduct, and evaluation of CBRNE security exercises;costs related to the design,development, evaluation, deployment, and maintenance of State and local geospatial data and system Page 1 of 2 Pages 9195 E Mineral Ave., Ste.200, Centennial, CO 80112-3549 (720)852-6600 FAX(720)852-6750 necessary to plan, conduct, and evaluate the State Homeland Security Assessment and Strategy (SHSAS); and for cost associated with implementing SHSAS. The funds are intended to enhance regional capabilities efforts with regional planning and adopt response structures whenever appropriate to the needs identified through the assessments and the Colorado State Strategy. 10.Scope: -As approved by the Colorado Division of Emergency Management,funded activities may include up to 100%of the expenses approved in the attached subgrantee application (Attachment 1). Any changes to the scope of work or new items to be purchased must be approved by the CDEM in writing prior to any obligation of funds for items not approved in the attached application. 11. Grant Considerations: - The fiscal terms and conditions entered into by the State and the Subgrantee are attached (Attachment A and the Grant Application). A copy of the DHS/NDP Financial Management Guide and the 2007 State of Colorado Homeland Security Grants Supplemental Policies and Procedures Manual will be sent under separate cover and are incorporated herein by reference. The requirements and procedures in the guides include Financial, Payment & Quarterly Reporting, Procurement and Contracts, Audit, Record-Keeping, Monitoring and Inspection, Colorado Crime Victims Rights, Termination or Reduction in Grant Award,and Federal Certified Assurances. Cash drawdowns must be requested at least quarterly,and are due on the same dates as the quarterly financial and narrative reports,30 days after the end of each calendar quarter during the life of the grant. More frequent cash draws are encouraged,and may be requested and made on an as needed basis. The final request for payment including a listing of all expenditures,and the final financial and narrative report are due to the CDEM no later than 45 days after the end of the performance period. After all payments for the performance of this award have been made, any balance on this award will be deobligated. The Subgrantee shall meet all reporting requirements in accordance with current program policies and any subsequent forms and related program policies as required by the Federal Funding Agency and or the Colorado Division of Emergency Management. Drawdown requests may be withheld if any reports are delinquent. All attachments hereto are incorporated by reference. Special Condition: The jurisdictions in the region will work with the state and assist in developing the protocols, procedures, and agreements necessary for exchanging critical homeland security data with the state in the event of an incident,training,or exercise.The critical data of interest to the state are those indicated by the initial Geographic Information Systems(GIS)needs assessment performed by the state coordinator for the Colorado Multi-Agency Coordination Center(MACC).As part of this assistance,the jurisdiction will provide the State GIS Coordinator sufficient samples of the homeland security critical data held by them to allow the state to refine the processes for working with the data and integrating it into a regional data set. In preparation for coming federal requirements, the jurisdictions will participate in the National Incident Management System Compliance Assistance Support Tool (NIMSCAST). Authority: The authorized official and the financial officer named in the application both must sign the application and any modification requests before the application may be considered complete,or a modification request can be considered. The authorized official and the financial officer both must sign the cash drawdown or advance requests,and the quarterly financial reports, and the authorized official must sign the quarterly narrative reports. The authorized official may delegate his/her authority to sign cash requests and quarterly reports to the homeland security regional coordinator in writing. Such delegation must be in the CDEM's award file before an alternate signature can be accepted. CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller,Corr such su� assistant as as he may delegate,< has signed it. 12. Reviewed Bv: -e-i ti A Date: �{c, 13. Issued By: Colorado Department of Local Affairs William F.Archambault, Jr Division of Emergency Management 14. Approved: State Controller, Leslie M. Shenefelt ��fi,QaAA ut )cbt )Airk- 4 Date: /D��7 f/ Susan E. Kirkpatrick, ExOcutive Director By: , a. o \ JaJ .. Pate: /G/e i/ O 7 Rose.. rie Auten,Co troller, DoLA NOTE: Acceptance of the grant implies agreement with the terms and conditions as stated in the master contract and the attachments to ill award letter. Page 2 of 2 Pages Hello