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RESOLUTION
RE: APPROVAL OF AMENDMENT TO RESOLUTION CONCERNING APPOINTMENT
OF MEMBERS FOR SPANISH COLONY RECREATION BOARD
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado , and
WHEREAS , on the 13th day of February, 1984 , the Board did,
by Resolution, approve the appointment of members for Spanish
Colony Recreation Board, and
WHEREAS , it has been brought to the Board' s attention that
the complete legal description for the property which Weld County
possesses in the vicinity of Espanola Subdivision was not in
said Resolution, and
WHEREAS, the complete legal description should read as
follows:
All that part of the Southwest Quarter of the
Southeast Quarter of Section. 25 , Township 6
North, Range 66 West of the 6th Principal
Meridian, Weld County, Colorado, lying south
of County Road 64 , being more Particularly
described as follows :
Beginning at the Northwest corner of the
Spanish Colony , thence North 00°27 ' 07" East,
128. 00 feet to a point in the south line of
Weld County Road 64 ; thence along the south
line of County Road 64 North 85°35 ' 25" West,
758 . 93 feet; thence South 00°20 ' 19" West,
195. 72 feet; thence North 89°17 ' 28" East,
757 . 15 feet to the point of beginning; said
parcel containing 2 . 813 acres , more or less,
and
All that part of the Northwest Quarter of the
Northeast Quarter (NWaNE4) of Section Thirty-
six (36) , Township Six (6) North, Range Sixty-
six (66) West of the Sixth (6th) Principal
Meridian, described as follows, to-wit:
Beginning at a point on the North line of the
NWaNE4 of said Section 36 , 757 . 5 feet East of
the Northwest Corner (NWCor) of the said NWaNE4;
thence running South 664 feet to a point; thence
running West to the West line of said NWaNEa;
thence running North on the West line of said
NWaNEa 664 feet more or less to the Northwest
Corner (NWCor) of the NWaNEa; thence East
757 . 5 feet along the North line of said NWaNEa
to the point of beginning.
RESERVING unto the grantor all water rights
which may be attached or appurtenant to the
property.
840662
/.
Page 2
RE: AMENDMENT TO RESOLUTION CONCERNING SPANISH COLONY RECREATION
BOARD
WHEREAS, the Board deems it appropriate that said Resolution
be amended to show the complete legal description.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the Resolution of Feb-
ruary 13 , 1984 , concerning appointment of members for Spanish
Colony Recreation Board be, and hereby is, amended so as to con-
tain the complete legal description for the property which Weld
County possesses in the vicinity of Espanola Subdivision.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 21st day of
March, A.D. , 1984 .
1r BOARD OF COUNTY COMMISSIONERS
ATTEST: `P7 a3/444.4Q4 v WELD COUNTY, COLORADO
Weld County Clerk and Recorder C744446---
and Clerk to the Board Norman Carlson, Chairman
By vey���J r� J , ,
D finputt' County Clerk 5s....c.i.,....
acq line hnson, Pro-Tem
APPROVED AS TO FORM: it Q13-nCa...
/ ene R. Brantner
SuCounty Att rney C uck Carlson-
.rn J %- /7 itdr/
J n T. Martin
032184
ESPANOLA REC-PLEX BOARD
BYLAWS
FEBRUARY, 1984
J3
/2, `IX5/ y
ESPANOLA REC-PLEX BOARD
BYLAWS
1. STATEMENT OF PURPOSE
1 .1 THE PURPOSE OF THE ESPANOLA REC-PLEX BOARD SHALL BE TO ESTABLISH A
NON-PROFIT ORGANIZATION RESPONSIBLE FOR DEVELOPMENT AND OPERATION
OF THE ESPANOLA SOFTBALL COMPLEX AND PARK FOR THE USE OF THE
CITIZENS OF WELD COUNTY.
1.2 THE COMMITTEE WILL INSURE THAT IT FOLLOWS RESOLUTIONS ESTABLISHED
BY THE COUNTY COMMISSIONERS, THEREBY, INSURING A POSITIVE IMAGE
FOR THE CITIZENS OF THE SPANISH COLONY.
2. BOARD RESPONSIBILITIES
2.1 THE BOARD IS RESPONSIBLE FOR ESTABLISHING THE GOALS AND OBJECTIVES
TO INSURE DEVELOPMENT AND ADMINISTRATION OF THE ESPANOLA REC-PLEX,
INCORPORATING THE RESOLUTIONS ESTABLISHED BY THE WELD COUNTY
COMMISSIONERS.
2.2 RESOLUTIONS ARE:
2.2.1 THE AUTHORITY TO CHARGE A FEE IS TO BE LIMITED TO ORGANIZED
TOURNAMENT SOFTBALL/BASEBALL GAMES.
2.2.2 CHARGE A REASONABLE FEE IN AN AMOUNT NOT TO EXCEED THE
ACTUAL COSTS OF PREPARATION AND MAINTENANCE OF THE FIELD
AND THE FURNISHING OF BASES AND OTHER EQUIPMENT NEEDED IN
SUCH TOURNAMENTS AND FOR THE GENERAL MAINTENANCE AND
- Page 2 -
UPKEEP OF THE FIELDS, BUT THIS PROVISION SHALL NOT LIMIT
THE CHARGING OF A FEE IN EXCESS OF THE ACTUAL COSTS WHERE
THE PROFITS ARE TO BE DONATED TO A BONA FIDE CHARITABLE
ORGANIZATION.
2.2.3. THE RECREATION BOARD SHALL HAVE THE RESPONSIBILITY OF
SEEING THAT THE FIELDS ARE PREPARED AND BASES AND OTHER
EQUIPMENT NEEDED IN TOURNAMENTS FURNISHED.
2.2.4 THE RECREATION BOARD SHALL HAVE THE RESPONSIBILITY OF
CONTROLLING WEEDS AND MAINTAINING THE BALL FIELDS. THE
RECREATION BOARD SHALL ALSO PROVIDE TOILET FACILITIES.
2.2.5 THE RECREATION BOARD SHALL ALSO HAVE THE PRIVILEGE OF
OPERATING A CONCESSION STAND ON SUCH PROPERTY DURING
TOURNAMENT GAMES. THE RECREATION BOARD, COLLECTIVELY AND
INDIVIDUALLY, SHALL HAVE THE SOLE LIABILITY AND
RESPONSIBILITY FOR SUCH CONCESSION STAND.
2.2.6 THE RECREATION BOARD SHALL HAVE THE RESPONSIBILITY FOR
ESTABLISHING REASONABLE RULES AND REGULATIONS FOR THE USE
OF THE BALL FIELD BY THE PUBLIC, BUT SUCH REGULATIONS SHALL
NOT PROHIBIT THE USE OF THE PROPERTY BY THE GENERAL PUBLIC.
2.2.7 THE DESIGNATION OF INDIVIDUAL MEMBERS OF THE RECREATION
BOARD AND THE DESIGNATION OF THE BOARD AS CARETAKER OF THE
BALL FIELDS MAY BE TERMINATED AT ANY TIME BY WELD COUNTY,
WITH OR WITHOUT NOTICE.
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2. 2.8 THE RECREATION BOARD SHALL BE RESPONSIBLE FOR PEKING
APPLICATION FOR A USE BY SPECIAL REVIEW FOR THE BALL FIELDS
ON THE ABOVE DESCRIBED PROPERTY AND FOR COMPLYING WITH THE
TERMS AND CONDITIONS OF SAID USER, IF GRANTED.
2 .3 ALL DECISIONS OF THE BOARD WILL BE IN ACCORDANCE WITH THE BOARDS
GOALS AND OBJECTIVES AND CONCURRED IN BY A MAJORITY VOTE OF THE
BOARD.
2.4 THE BOARD MEMBERS WILL BE RESPONSIBLE FOR:
2 .4. 1 ATTENDING ALL MEETINGS
2 .4.2 CONTRIBUTING TIME AND WORK NECESSARY FOR OPERATION OF
REC-PLEX
2 .4. 3 COMPLETION OF PROJECTS ASSIGNED AT MEETINGS BY REQUESTED
COMPLETION DATE
2.4.4 MAINTAIN POSITIVE IMAGE FOR THE ESPANOLA REC-FLEX
2 .4.5 PARTICIPATION IN COMMITTEE MEETINGS AND EVENTS
2.4.6 ASSISTING IN THE SCHEDULING OF EVENTS THROUGHOUT THE YEAR
2.4.7 ESTABLISHING A WORK SCHEDULE TO SUPPORT EVENTS
2. 5 A QUORUM OF FOUR AND MAJORITY OF THOSE PRESENT WILL CONSTITUTE AN
AFFIRMATIVE VOTE.
2.6 FIELD PLAY GOVERNED BY USSSA RULES.
- Page 4 -
3. BOARD
3.1 THE BOARD WILL CONSIST OF A PRESIDENT, VICE-PRESIDENT, SECRETARY,
TREASURER, 4 REPRESENTATIVES AT LARGE. APPOINTED BY THE BOARD OF
WELD COUNTY COMMISSIONERS WERE:
MANUAL SILVA AND ROSE TORRES TERM EXPIRES 9/1/84
ABE GARCIA AND LINDA MENDOZA TERM EXPIRES 9/1/85
LIZ SILVA AND TOM CANZONA TERM EXPIRES 9/1/86
3.2 ELIGIBILITY FOR APPOINTMENT TO BOARD WILL INCLUDE EITHER RESIDENTS
OR OWNERS OF PROPERTY IN THE SPANISH COLONY SUBDIVISION. IF NO
PERSON OR PERSONS WISH TO PARTICIPATE FROM THE SPANISH COLONY
SUBDIVISION THE ELIGIBILTY RULE WILL REQUIRE WELD COUNTY
RESIDENCY.
3.3 NOMINATIONS MAY BE MADE BY ANYONE ELIGIBILE TO SERVE ON BOARD.
3.4 APPOINTMENTS TO THE BOARD WILL BE MADE BY MAJORITY VOTE OF THE
ESPANOLA REC-PLEX BOARD.
4. RESPONSIBILITY OF OFFICERS
4.1 PRESIDENT
-CHAIRS BOARD MEETINGS USING ROBERTS RULES OF PARLIAMENTARY
PROCEDURES
-ASSURING A CLIMATE OF SHARING AND COMMITTMENT TO THE BOARDS GOALS
AND OBJECTIVES
- Page 5 -
-COUNSELING AND PROVIDING DIRECTION TO THE BOARD AS A WHOLE
-CHAIR SEPARATE MEETING OF THE PEOPLE NECESSARY TO RESOLVE ANY
PROBLEMS
-ESCALATE ANY ITEMS IN QUESTIONS AND REPORT ACTIONS TO THE BOARD
-DIRECTS ACTIVITIES OF THE BOARD AND KEEPS MEETINGS MOVING IN A
POSITIVE DIRECTION
-TERM TO BE ONE YEAR FROM APPOINTMENT DATE
4.2 VICE-PRESIDENT
-WILL CHAIR BOARD MEETINGS IN ABSENCE OF PRESIDENT AND ASSUME ALL
RESPONSIBILITIES OF PRESIDENT
-WILL ASSIST AND SUPPORT THE PRESIDENT IN ASSURING THE GOALS AND
OBJECTIVES ARE MET
-TERM TO BE ONE YEAR FROM APPOINTMENT DATE
4.3 SECRETARY
-WILL KEEP MEETING NOTES
-DISTRIBUTE NOTES TO ALL BOARD MEMBERS
-MAKE AVAILABLE UPON REQUEST POST MEETING NOTES
-REPRODUCE AND MAIL NOTES UPON REQUEST AND AT REQUESTOR'S EXPENSE
-POST GENERAL MEETING NOTES DURING OFFICIAL SOFTBALL SEASON IN A
PUBLIC PLACE AT EXPANOLA REC-PLEX
-CALL MEETINGS AND BOARD MEMBERS
-KEEP BOARD MEMBERS INFORMED OF MEETING CHANGES
-TERM TO BE ONE YEAR FROM APPOINTMENT DATE
- Page 6 -
4.4 TREASURER •
•
-MAINTAIN B00KS OF OVERHEAD AND REVENUE
-PAYMENT OP DEBTS LNCURRED
-REPORT OF FINANCES AT MEETINGS
-TERM TO BE ONE YEAR PROM APPOINTMENT DATE
4.5 REPRESENTATIVES AT LARGE (4)
-PROMOTIONAL ACTIVITIES
-ADVERTISING CAMPAIGNS
-RESPONSIBLE FOR PUBLIC IMAGE PROMOTIONAL ACTIVITIES
-RESOLUTION OF ALL PROBLEMS OR COMPLAINTS REGARDING THE ESL'ANOLA
REC-PLEX AND BOARD ACTIVITIES
-ESCALATION OF ANY COMPLAINT OR PROBLEM THAT CANNOT BE SETTLED
WITH CONCERNED PARTIES, TO BOARD FOR RESOLUTION
-TERM TO BE ONE YEAR FROM APPOINTMENT DATE
5. MEETINGS
5. 1 PURPOSE OF MEETINGS WILL BE TO CREATE AN ENVIRONMENT THAT WILL
ENHANCE THE SENSITIVITY AND RESPONSIVENESS OF ALL MEMBERS TOWARDS
ONE ANOTHER 'S REQUEST
5.2 THE MEETINGS WILL BR MELT) ON A WEEKLY BASIS AT A LOCATION WHICH IS
OPEN TO THE PUBLIC
5. 2. 1 OTHER MEETINGS MAY BE ELFLU AS DEEMED NECESSARY BY THE
COMMITTEE BOARD
- Page 7 -
5.3 A SCHEDULE OF FUTURE MEETINGS (DATE, TIMES, AND LOCATIONS) WILL BE
INCLUDED IN THE MINUTES OF EACH MEETING.
5.4 ROBERTS RULES OF PARLIAMENTARY PROCEDURE WILL BE USED TO GOVERN
BOARD MEETINGS.
6. ATTENDANCE
6.1 ALL COMMITTEE BOARD MEMBERS ARE REQUIRED TO ATTEND WEEKLY
MEETINGS.
6.2 THREE CONSECUTIVE UNEXCUSED ABSENCES OR THREE ABSENCES IN A TERM
WILL RESULT IN FORFIETURE OF POSITION ON BOARD. ANY MEMBER
INITIALLY APPOINTED BY COUNTY COMMISSIONERS WILL REQUIRE A
RECOMMENDATION FOR TERMINATION TO COMMISSIONERS AND COMMISSIONERS
TAKING FINAL ACTION.
6.3 AFTER TWO UNEXCUSED ABSENCES BOARD MEMBER WILL BE NOTIFIED BY
MAIL OF NEED FOR ATTENDANCE. LETTER WILL INCLUDE REFERENCE TO
ATTENDANCE SECTION OF BYLAWS AND WILL BE NOTED IN MINUTES OF NEXT
BOARD MEETING.
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