HomeMy WebLinkAbout20072198.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 1, 2007
TAPE #2007-22
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, August 1, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner William F. Garcia
Commissioner Robert D. Masden
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of July 30, 2007, as printed. Commissioner Masden seconded the motion, and
it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Jerke moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $323,063.05
Electronic Transfers -All Funds $72,490.88
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
2007-2198
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BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present.
APPROVE DESIGN OF CR 2/ADAMS COUNTY ROAD 168TH AVENUE FROM 1-76 TO CR 45 BID -
DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated Adams and Weld Counties have jointly reviewed
the bid proposals,conducted interviews with the potential vendors,and recommend the proposal from PBS
and J be accepted. He stated the project is for the designing of County Road 2 from Interstate 76 to
County Road 45. Commissioner Rademacher moved to approve said bid proposal, based on staffs
recommendation. Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE DOCUMENT DESTRUCTION/SHREDDING BID - DEPARTMENT OF BUILDINGS AND
GROUNDS: Mr.Warden stated he reviewed the bid proposals with Monika Mika,Director of Administrative
Services, and they recommend not approving any of the bid proposals, and removing the item from the
agenda. He explained he and Ms. Mika believe through adjustments being made, the cost of the project
will be between approximately $120.00 and $160.00 per month, opposed to the projected amount of
approximately $1,000.00 per month. He stated the Department of Purchasing will be able to issue a
purchase order for the cost of the project, once the terms have been agreed upon with the vendor, since
the cost will be significantly less than anticipated. Commissioner Masden moved to remove said item from
the agenda, based on staffs recommendation. Seconded by Commissioner Rademacher, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER CANCELLATION OF 2007 OUTSTANDING ACCOUNTS RECEIVABLE FOR THE WELD
COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Warden stated the staff has
deemed$16,180.75 in outstanding accounts to be deemed uncollectible,and recommend writing the debt
off for County record keeping purposes. Commissioner Jerke inquired if there is a way to track the
hundreds of names of people who have not paid off their accounts. In response to Commissioner Jerke,
Mr. Warden stated the bulk of the outstanding accounts are unpaid co-payments, and many are for grant
programs, in which service cannot be refused under the terms of the grant. Mr. Warden stated the
increase in opportunities for clients to make payments for medical services with a credit card will hopefully
reduce the number of unpaid accounts. He further stated that the traveling immunization services the
Department offers will not be provided unless paid for at the time the service is provided. Commissioner
Garcia inquired if the cases have been pursued. In response to Commissioner Garcia, Mr. Warden
explained the outstanding accounts have been turned over to Professional Finance Services, which may
bundle the cases and pursue the cases in court. He further stated most of the unpaid accounts are under
$100.00; therefore, it is not financially advantageous to pursue such accounts if the accounts are not able
to be bundled. In response to Commissioner Garcia, Mr. Warden stated the accounts will still be pursued
by Professional Finance Services after the County has written off the debt for its record keeping purposes;
however, very little of the outstanding debt is generally collected. Commissioner Masden moved to
approve said cancellation of outstanding accounts. Seconded by Commissioner Garcia,the motion carried
unanimously.
CONSIDER RENEWAL APPLICATION FOR TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO
SIGN - THE FORT 21 LTD, DBA THE FORT 21: Bruce Barker, County Attorney, stated the application
is complete and Pete Wagoner, Sheriffs Office Deputy,is present and available for questions. In response
to Commissioner Masden, Mr. Barker stated the State now requires all wait staff who serves alcohol to
participate in the Training for Intervention Procedures (T.I.P.S.) training. Further responding to
Commissioner Masden, Mr. Barker recommended adding the condition of requiring T.I.P.S.training for wait
staff to the Resolution. In response to Commissioner Garcia, Mr. Wagoner stated there have been no
Driving Under the Influence(DUI)concerns with the establishment's patrons,nor any Drunk and Disorderly
complaints about patrons inside the establishment nor in the parking lot. Mr. Wagoner explained
Minutes, August 1 , 2007 2007-2198
Page 2 BC0016
information regarding where a person consumed enough alcohol to be issued a DUI can be difficult to
ascertain unless the arrested individual indicates which establishment they were drinking at, or the officer
sees the individual leaving the establishment. Commissioner Masden stated, according to the
memorandum,there have been six service calls contacting the Sheriff's Office regarding the establishment,
and he inquired as to the reasons for contact. In response to Commissioner Masden, Mr.Wagoner stated
on one occasion an officer visited the establishment to perform a standard bar check to make sure the
establishment was in compliance regarding service of alcohol and enforcement of the smoking ban. He
stated another call was regarding a suspicious person on the premises, another call was for a liquor
inspection, and another call was a citizen requesting information regarding the establishment. He further
stated none of the contact with, or regarding the establishment, has involved the over service of alcohol
to patrons or serving alcohol to underage individuals. Commissioner Masden moved to add a paragraph
to the Resolution stating T.I.P.S. training,or the equivalent, is required of wait staff who serve alcohol,and
the training must have occurred within the last twelve months. Commissioner Jerke seconded the motion,
which carried unanimously. Commissioner Rademacher moved to approve said renewal application and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER TEMPORARY CONSTRUCTION EASEMENT FOR IMPROVEMENTS TO CR 13 -ANDRE
CIARAVOLA: Leon Sievers, Department of Public Works, stated this is the sixth temporary easement out
of approximately 17 being acquired for the County Road 13 Strategic Road Project, and is located on the
west side of County Road 13 and north of County Road 12. Mr. Sievers stated the County is acquiring
2,581 square feet of temporary construction easement for a cost of$300.00, and there are no other costs
associated with this temporary easement. Commissioner Masden inquired how many parcels need to be
acquired by the County for the project to be completed. Responding to Commissioner Masden,
Mr. Sievers stated there will be approximately twelve temporary construction easements acquired for the
project and approximately eight permanent acquisition parcels, for a total of twenty parcels. Further
responding to Commissioner Masden, Mr. Sievers stated most of the negotiations have been completed,
the County is close to settling on three parcels, and he estimates in the next month the acquisition process
will be approximately 80 to 90 percent complete. Commissioner Masden moved to approve said temporary
construction easement. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER CHANGE ORDER NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES FOR
IMPROVEMENTS TO CR 9.5 AND AUTHORIZE CHAIR TO SIGN - CARROLL AND LANGE, INC.:
Wayne Howard, Department of Public Works,stated Carroll and Lange, Inc.,is requesting additional funds
for the design of County Road 9.5, for the increased cost of meetings for project coordination, additional
surveying, revisions to the right-of-way plans,and reserving$2,200.00 for construction services,for a total
increase of $14,310.00 for the change order and a total contract amount of $202,735.00. Mr. Howard
stated the Department recommends approval. Commissioner Masden moved to approve said change
order and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried
unanimously.
CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN-PBS
AND J: Mr. Warden stated this item is the bid approved earlier in the Board meeting concerning County
Road 2. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER ASSIGNMENT OF EASEMENT AND AUTHORIZE CHAIR TO SIGN-TOWN OF WINDSOR:
Mr. Barker stated this portion of the Poudre River Trail was part of Weld County and has been annexed
into the Town of Windsor. He explained the assignment of easement to the Town of Windsor will enable
the Town to perform maintenance to the trail, including increasing wheel chair accessibility to the trail.
Commissioner Jerke moved to approve said assignment of easement and authorize the Chair to sign.
Commissioner Garcia seconded the motion.
Minutes, August 1 , 2007 2007-2198
Page 3 BC0016
CONSIDER ADMINISTRATIVE CHARGE FOR DELINQUENT TAXES: Mr. Warden stated the Board
previously attended a work session at which the County Treasurer, John Lefebvre, explained there is a
section of the Weld County Code which authorizes the County to charge up to a$25.00 administrative fee
for delinquent taxes which are less than$50.00. He stated Mr. Lefebvre performed an analysis illustrating
the cost is approximately $10.00 per bill for handling and processing and the Board determined, as a
compromise, $5.00 to be an appropriate administrative fee for these bills. Mr. Warden explained the
Resolution permits a $5.00 administrative fee to be charged, effective for the 2008 property tax bills.
Commissioner Rademacher moved to approve said administrative charge for delinquent taxes. Seconded
by Commissioner Jerke, the motion carried unanimously.
CONSIDER AUTHORIZATION FOR WELD COUNTY TREASURER TO CANCEL CERTAIN PERSONAL
PROPERTY, MOBILE HOMES, AND POSSESSORY INTEREST TAXES: Mr. Warden stated this
authorization is for administrative purposes to officially deem the accounts listed by the Treasurer's Office
as uncollectible and to cancel said taxes. Commissioner Masden moved to approve said authorization to
cancel certain taxes. Seconded by Commissioner Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
WEL�OU�, COLORADO
ATTEST: /ti(/v'�I! ," Eza L
� David E. Long, Chair
Weld County Clerk to the Bor�
t k J �j William Jej e, Pr LTem
BY: (ir'et6e,th
Deputy Cler o the Board
William F. Garcia
obert D. Masden
Doug as ademacher
Minutes, August 1 , 2007 2007-2198
Page 4 BC0016
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