HomeMy WebLinkAbout20073566.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR PROMOTING RESPONSIBLE
FATHERHOOD PROJECT AND AUTHORIZE CHAIR TO SIGN - NEW HORIZONS
CHURCH
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Promoting Responsible Fatherhood Project between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County,on behalf of the Department of Social
Services, and New Horizons Church, commencing December 1, 2007, and ending
November 30, 2008, with further terms and conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Memorandum of Understanding for
the Promoting Responsible Fatherhood Project between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and New Horizons Church be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of November, A.D., 2007.
BO D OF COUNTY COMMISSIONERS
t EL"'; WE OUN(�Y, OL RADO
J ,. y Qd
5"7 ' -`-a cA1,ATTEST: R .a
it, --`David E. Long, Chair
Weld County Clerk to the q, 4
"', . 1 -1--C)---/-
BY:
" Wil/lia H. Jer ro-Tem
all jl
Dep Cler o the Board ft
Willi F. Garcia
AP D AS • ,, ,k
Robert D. Masden
ount ttorney o,-v as
Douglas ademacher
Date of signature: R- S{D7
2007-3566
SS0034
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154....i. DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
Ile
GREELEY, CO. 80632
WI Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Fax Number(970)353-5215
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: November 20, 2007
Board of County Commissioners
iltFR: Judy A. Griego, Director, Social Services,, 3a
RE: Memorandum of Understanding Between Weld County
Department of Social Services and New Horizons Church
Enclosed for Board approval is a Memorandum of Understanding between the Weld County
Department of Social Services(Department)and New Horizons Church. This Memorandum of
Understanding was reviewed at the Board's Work Session of November 5, 2007. The
Memorandum of Understanding outlines a partnership between New Horizons Church regarding
a Promoting Responsible Fatherhood Project and the Department.
The major provisions of the Memorandum of Understanding are as follows:
1. The period of this Memorandum of Understanding is December 1, 2007 through
November 30, 2008.
2. The New Horizons Church will promote activities and services for 20 fathers to meet
outcomes that typify being a better father such as increased time with their families,
quality of time spent with families, positive employment outcomes, supporting sobriety,
and an increase in child support where applicable. New Horizons Church will train and
support 20 mentors for the program.
3. The Department will reimburse New Horizons Church a total not to exceed $20,160 in
Community Investment funds from Colorado Works or Temporary Assistance for Needy
Families (TANF) and according to the budget provided in the Agreement.
If you have any questions, please telephone me at extension 6510.
2007-3566
MEMORANDUM OF UNDERSTANDING BETWEEN
NEW HORIZONS CHURCH
PROMOTING RESPONSIBLE FATHERHOOD PROJECT
AND
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
This Agreement is made and entered into this re day of-P dem�ber 2007,between New
Horizons Church,hereinafter referred to as NHC,and the Weld County Department of Social Services,
hereafter referred to as WCDSS as a partner in the Promoting Responsible Fatherhood Project.
W ITNESSETH:
WHEREAS,NHC is requesting funding to provide the administration and delivery of a
Promoting Responsible Fatherhood Project;and
WHEREAS,NHC and WCDSS wish to establish collaboration in the Promoting Responsible
Fatherhood Project;and
NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,
the parties hereto agree as follows:
Term:
The term of this Agreement between NHC and WCDSS shall be for the period beginning
December I, 2007 through November 30,2008.
2. Geoeraphic Areas To Be Served:
Intake and Assessment services shall be provided to residents of Weld County,Colorado.
3. WCDSS Responsibilities:
3.1.1. WCDSS will provide ongoing client referrals during the duration of the agreement.
3.1.2. WCDSS will provide staff time to support the development of an evidence-based
fatherhood program and Local Delivery System which incorporates policies, manuals,
and protocols.
3.1.3. WCDSS has previously provided training to NHC in the areas of program development,
grant administration and evaluation, and capacity building. WCDSS will provide
additional support from the Family Focus Program Manager to further assist with these
areas as needed to support the project.
3.1.4. WCDSS will help to ensure the collaborative efforts between NHC and the CDHS
Promoting Responsible Fatherhood Initiative.
3.1.5. WCDSS will provide payments as outlined in the attached budget from TANF Community
Investment Program to NHC based on the following plan:
Page 1 of 4
3.1.5.1 NHC will submit all incurred expenses they wish to be reimbursed to WCDSS by the ls'
of each month with payment expected by the 10th of each month, and according to
Exhibit A and Exhibit B.
3.1.5.2 NHC will submit all expected proposed expenses they wish to be
prepaid to WCDSS quarterly:
• 1 S' Disbursement for December 2007—February 2008; December 1, 2007
• 2nd Disbursement for March 2008—May 2008; March l', 2008
• 3`d Disbursement for June 2008—August 2008; June 1'12008
• 4'h Disbursement for September 2008—November 2008—September 111, 2008
3.1.5.3 Any funds that NHC has received from WCDSS that are not spent must be paid back by
December 1s', 2008.
3.1.5.4 All WCDSS funds that NHC has received must be documented to prove expenditures for
audits.
4. NHC Responsibilities:
4.1.1. NI-IC will use funding received from WCDSS to implement and facilitate a fatherhood
mentoring program that utilizes an evidence based parenting skills curriculum. Monies
will be used as detailed in the attached budget,
4.1.2. NHC will present any requested line item change to the attached budget, which must not
change the total funding amount in writing to WCDSS,
4.1.3. NHC will provide progress reports and expense reports to WCDSS on a monthly basis and
provide semi-annual overall reports each quarter,
4.1.4. NHC will work in collaboration with the WCDSS Family Focus Program Manager to track
project outcomes and submit a project evaluation upon project completion,
4.1.5. NHC will collaborate with WCDSS to receive client referrals,
4.1.6. NHC agrees not to use any monies received from WCDSS to fund inherently religious
activities and will abide by the non-proselytization policies outlined in the WCDSS non-
proselytization agreement,
4.1.7. NHC will collaborate with WCDSS and partnering agencies to ensure that the following
services and criteria are provided for program participants:
4.1.7.1. Eligible low income families(200% of poverty level); and
4.1.7.2. Fathers of at-risk children; and
4.1.7.3. Life skills, parenting, and marriage education and related
services; and
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4.1.7.4. Large group educational events, activities, childcare, and transportation.
4.1.8. NHC will collaborate with DSS as necessary to implement a formalized intake and
assessment procedure for all potential clients; which will include screening participants
for being legal citizens of the United States and assess for domestic violence issues,
4.1.9. NHC will notify WCDSS on any additional project funding that is secured as NHC
continues to seek funding from the CDHS Promoting Responsible Fatherhood Access
Grant,
4.1.10. NHC certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-104, requiring
criminal background check records for all employees and volunteers connected to the
program,
4.1.11. NHC will abide by Equal Employment Opportunity practices,
4.1.12. NHC will collaborate as needed with our partner agency directors when handling
complaints within the collaborative effort to ensure that they are working diligently and
fairly in resolving conflicts.
5. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. Neither party may assign any of its rights/obligations hereunder
without the prior written consent of the other party.
7. Resolution of Disagreements:
If a problem/disagreement should occur, the WCDSS Director and NI-IC Promoting Responsible
Fatherhood Project Director should be notified immediately. If the problem/disagreement still
can not be resolved, the final decision will be made by the Director of the WCDSS..
8. Applicable Law:
WCDSS and NHC agree to follow policies and procedures in accordance with Federal and State
regulations and other applicable laws and regulations.
9. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to the
subject matter hereof, and may not be changed or modified, except as provided in Provision
5.above.
10. Waiver or Immunities/Third-Party Liability:
No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, nor shall any position of this Agreement be deemed to
have created a duty of care with respect to any persons not a party to this Agreement.
Page 3 of 4
11. Non-appropriation:
No portion of this Agreement shall be deemed to create an obligation on the part of NHC, the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
12. Severability:
If any section, subsection, paragraph, sentence, clause or phrase of the Agreement is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Agreement
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared unconstitutional or invalid.
13. Assurances:
See Exhibit C
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
ATTEST: !At. l .c ', OARD OF COUNTY
WELD COUNTY CO)oMMISSIONERS WELD
CLERK TO THE B � NTY,COLORADO
By
De.� Clerk s`" >*n. `David E. Long, Chair NOV 2 6 2007
APPROVED�AS TO FORK-- ---<" NEW HORIZONS CHURCH:
CountyAttorney Rob Thomas, Pastor
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By:
J A. Grie o, hector
Page 4 of 4
O'007- 35E'6
EXHIBIT A
SCOPE OF SERVICES
The Promoting Responsible Fatherhood Project of New Horizons Church will support positive growth
and development of fathers of at-risk children in Southern Weld County. This project will provide fathers
with parenting skills training that addresses issues of personal and emotional development, child
nurturing and childhood development, communication skills, and relational responsibilities. Participants
will go through an intake and assessment process that screens for domestic violence issues. Participants
will also be provided with support from a mentoring relationship with a trained mentor who will help to
reinforce classroom instruction through the National Fatherhood Initiative's Quenching the Father Thirst
curriculum. Project staff will also provide appropriate referrals for participants as needed for issues such
employment, child support, drug and alcohol, abuse, etc.
GOALS AND OBJECTIVES
Goal #1:
Develop awareness within fathers of the essential components of being a responsible father and provide
them with an opportunity to build these components into their own lives through participation in
parenting skills training sessions.
Objectives:
1. 40%of fathers will experience increased physical, emotional, and spiritual health.
2. 25%of fathers will demonstrate an increased commitment to financially provide for their children
3. 15%of fathers will have decreased involvement with the criminal justice system
4. 30%of fathers will show an understanding of how to become a positive role model to their
children
5. 100% of fathers will have an understanding of appropriate forms of disciplining their children.
Goal #2:
Create natural supports for fathers to lean upon for direction, guidance, support and encouragement.
Objectives:
1. 100% of fathers will be engaged in a relationship with a mentor.
2. 75% of fathers will report upon program competition that their mentor role modeled responsible
fathering behavior and that through this relationship they were able to become better fathers
themselves.
Page 1 of 1
EXHIBIT B
PAYMENT SCHEDULE
Refer to section 3.1.5.2
The project budget is as follows:
Description Cost
1. Initial training for 20 mentors @ $150.00 per mentor $ 3,000.00
2. Ongoing support and training for 20 mentors @ $50.00 per mentor $ 1,000.00
3. Facilitator for bi-monthly fatherhood parenting skills course
24 sessions @ $300.00 per session (20 clients per session) $ 7,200.00
4. Coordination of father enrichment workshops $ 3,000.00
5. Program evaluation, client tracking, and reporting $ 2,000.00
6. Background checks for 20 clients at $40.00 per client. $ 800.00
7. Instruction manuals for clients and mentors $ 300.00
8. Child care for clients during participation $ 960.00
9. Mileage stipend for clients to attend classes $ 500.00
10. Food for trainings and events $ 1,400.00
TOTAL $20,160.00
Page 1 of 1
EXHIBIT C
ASSURANCES
1. PROVIDER agrees it is an independent contractor and that its officers and employees do not
become employees of Weld County, nor are they entitled to any employee benefits as Weld
County employees, as the result of the execution of this Agreement.
2. Weld County,the Board of County Commissioners of Weld County, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or omissions of
PROVIDER or its employees, volunteers, or agents while performing duties as described in this
Agreement. PROVIDER shall indemnify, defend, and hold harmless Weld County,the Board of
County Commissioners of Weld County, its employees, volunteers, and agents. PROVIDER
shall provide adequate liability and worker's compensation insurance for all its employees,
volunteers, and agents engaged in the performance of the Agreement upon request, PROVIDER
shall provide Social Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess, not shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Contract is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Contract
and each and every section, subsection, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. PROVIDER assures that they will comply with the Title VI of the Civil Rights Act of 1986 and
that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under this
approved Contract.
8. PROVIDER assures that sufficient,auditable, and otherwise adequate records that will provide
accurate, current, separate, and complete disclosure of the status of the funds received under the
Contract are maintained for three (3)years or the completion and resolution of an audit. Such
records shall be sufficient to allow authorized local, Federal, and State auditors, and
representatives to audit and monitor PROVIDER.
9. All such records, documents, communications, and other materials shall be the property of Social
Services and shall be maintained by PROVIDER, in a central location and custodian, in behalf of
Social Services, for a period of four(4)years from the date of final payment under this Contract,
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or for such further period as may be necessary to resolve any matters which may be pending, or
until an audit has been completed with the following qualifications: If an audit by or on behalf of
the federal and/or state government has begun but is not completed at the end of the four(4)year
period, or if audit findings have not been resolved after a four(4)year period, the materials shall
be retained until the resolution of the audit finding.
10. PROVIDER assures that authorized local, federal, and state auditors and representatives shall,
during business hours, have access to inspect any copy records, and shall be allowed to monitor
and review through on-site visits, all contract activities, supported with funds under this Contract
to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring
and evaluation of the performance of the Agreement shall be conducted by appropriate funding
sources. The results of the monitoring and evaluation activities shall be provided to the
appropriate and interested parties.
11. This Contract shall be binding upon the parties hereto,their successors, heirs, legal
representatives, and assigns. PROVIDER or Social Services may not assign any of its rights or
obligations hereunder without the prior written consent of both parties.
12. PROVIDER certifies that federal appropriated funds have not been paid or will be paid, by or on
behalf of PROVIDER, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract,the
making of any federal grant, the making of any federal loan,the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, loan, grant, or cooperative agreement.
13. PROVIDER assures that it will fully comply with all other applicable federal and state laws.
PROVIDER understands that the source of funds to be used under this Contract is Temporary
Assistance For Needy Family Community Investment.
14. PROVIDER assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transaction by a federal department of agency.
b. Have not, within a three-year period of preceding this Agreement, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local)transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity(federal, state, or local)with commission of any of the offenses enumerated in
paragraph 11(b) of this certification; and
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d. Have not, within a three-year period preceding this Contract, had one or more public
transactions(federal, state,and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social
Services when the contractor also maintains a relationship with a third party and the two
relationships are in opposition. In order to create the appearance of a conflict of interest, it is not
necessary for the contractor to gain from knowledge of these opposing interests. It is only
necessary that the contractor know that the two relationships are in opposition. During the term of
the Contract, PROVIDER shall not enter any third party relationship that gives the appearance of
creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest
situation, PROVIDER shall submit to Social Services, a full disclosure statement setting forth the
details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure
statement required by this paragraph shall constitute grounds for Social Services' termination, for
cause, of its contract with PROVIDER.
16. PROVIDER shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with the
administration of Child Protection, no information about or obtained from any applicant/recipient
in possession of PROVIDER shall be disclosed in a form identifiable with the applicant/recipient
or a minor's parent or guardian unless in accordance with PROVIDER written policies governing
access to, duplication and dissemination of, all such information. PROVIDER shall advise its
employees, agents, and subcontractor, if any, that they are subject to these confidentiality
requirements. PROVIDER shall provide its employees, agents, and subcontractors, if any, with a
copy or written explanation of these confidentiality requirements before access to confidential
data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's
research, development,trade secrets, business affairs, internal operations and management
procedures and those of its customers, clients or affiliates, but does not include information (1)
lawfully obtained from third parties, (2)that which is in the public domain, or(3)that which is
developed independently. Neither party shall use or disclose directly or indirectly without
prior written authorization any proprietary information concerning the other party obtained as a
result of this Contract. Any proprietary information removed from the State's site by
PROVIDER in the course of providing services under this Contract will be accorded at least the
same precautions as are employed by PROVIDER for similar information in the course of its own
business.
18. The Contractor certifies it will abide by Colorado Revised Statue (C.R.S.)26-6-104, requiring
criminal background record checks for all employees, contractors, and sub-contractors
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.)
8-17.5-101, et seq. Contractor shall not knowingly employ or contract with an
illegal alien to perform work under this Contract or enter into a contract with a subcontractor that
fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with
an illegal alien to perform work under this Contract. Contractor represents, warrants, and agrees
that it(a) has verified that it does not employ any illegal aliens,through participation in the Basic
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Pilot Employment Verification Program administered by the Social Security Administration and
Department of Homeland Security, and (b) otherwise will comply with the requirements of
C.R.S. 8-17.5-102(2)(b). Contractor shall comply with all reasonable requests made in the course
of an investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and
Employment. If Contractor fails to comply with any requirement of this provision or C.R.S. 8-
17.5-101, et seq., Social Services may terminate this Contract for breach and Contractor shall be
liable for actual and consequential damages to Social Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if
Contractor receives federal or state funds under this Contract, Contractor must confirm that any
individual natural person eighteen (18) years of age or older is lawfully present in the United
States pursuant to C.R.S. 24-76.5-103(4) if such individual applies for public benefits provided
under this Contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under
penalty of perjury that it(a) is a citizen of the United States or is otherwise lawfully present in the
United States pursuant to federal law, (b) shall produce one of the forms of identification required
by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required
by C.R.S. 24-76.5-103 prior to the effective date of this Contract.
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