HomeMy WebLinkAbout20070568.tiff RESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE)GRANT FOR DISTRICT ATTORNEY VICTIM WITNESS ASSISTANCE UNIT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's
Office, Victim Witness Assistance Unit, to the VALE Board, commencing July 1, 2006, and ending
June 30, 2007, with further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Application for a Victim Assistance and Law Enforcement(VALE)Grant
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County,on behalf of the 19th Judicial District Attorney's Office,Victim Witness Assistance
Unit, to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded,adopted by
the following vote on the 5th day of March, A.D., 2007, nunc pro tunc July 1, 2006.
BOARD OF COUNTY COMMISSIONERS
~lf:ta
WELD7NTY, COLOR. DO
ATTEST: ck l E-. avid E. Long, Chair
v
Weld County Clerk to the p . `� Al`) j " :� = William -Tem
BY: I �L� ��( G /� m
De. ty CleNt to the Board IA
(/
Willi F. Garcia
APP AS TO F : / Cb, \I\N2
e/` Robert D. Masd�7
unty A rney
Douglas Rade crier
/Date of signature: - ,f7(C)
2007-0568
DA0021
2007 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
(VICTIM ASSISTANCE LAW ENFORCEMENT)
APPLICATION
Grant Period - July 1, 2006 through June 30, 2007
VALE Applications must be received at the
District Attorney's Victim/Witness Program
by Tuesday, March 6, 2007 at 4:00 PM
Location: 915 Tenth Street, 2n° floor, Greeley
Mailing: PO Box 1167, Greeley, CO 80631
Please read the Announcement of Funds before completing this document.
Please note this application format differs from last year.
THIS FORMAT MUST BE USED TO APPLY.
For information and questions, contact:
JoAnn Holden, VALE Board Administrator
PO Box 1167
Greeley, Co 80632
jholden(a�co.weld.co.us
Phone: (970) 356-4010 X4747 or Karol Patch X4748
GENERAL INSTRUCTIONS:
1. Submit to the District Attorney's Victim/Witness Program,915 Tenth Street,P.O. Box 1167, Greeley,CO 80632,on or before
the deadline listed above,an original and seven copies of the grant application and attachments.
Mark"VALE APPLICATION"on the envelope.
NOTE:Late applications may be denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline.
2. Only one copy of the agency audit or financial review needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly,and are expected to respond to each item listed.
DO NOT CHANGE PAGE BREAKS.
NOTE:If an application does not contain complete answers to each item listed in the grant application, this lack of information may be
the basis for denying or reducing a grant award.
4. The body of application should be constructed of single-sided pages only.
5. Font size must be at least 10 points.
6. Do not place applications in binders or folders,but fasten with staple in the upper left hand corner.
1 2007-0568
2007-2008 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
SECTION A - AGENCY INFORMATION:
1. APPLICANT AGENCY: District Attorney's Office, 19th Judicial District
Program Name: Victim Witness Assistance Unit
Street Address (if not confidential): 915 Tenth Street, Greeley, CO 80632
Mailing Address (if different): PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010
Fax: 970 352-8023
E-Mail: jholden@co.weld.co.us
2. CONTACT PERSON: JoAnn Holden
Title: Director of Victim Services, District Attorney's Office
Phone: 970 356-4010 X4747
Fax: 970 352-8023
E-Mail: jholden@co.weld.co.us
3. Agency Status (i.e., governmental, private-non-profit, or private-for-profit): Governmental
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Witness Assistance Program
5. Give a problem statement that is specific to the community the project will serve.
The District Attorney's Office has mandated VRA duties Victims Rights' victims, as well as a statutory duty
to provide administrative support for the Crime Victim Compensation and VALE Boards. The Victim
Assistance Unit completes these mandated and statutory duties and additionally provides services to all
victims of crimes as they go through the Criminal Justice.
6. FUNDS REQUESTED: $91,300
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SECTION B - NARRATIVE SUMMARY:
7. Agency description
The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute
those charged with committing crimes against the State of Colorado. The Victim Witness Assistance Unit
is a department in the Weld County District Attorney's Office established in 1980. Presently, the Victim
Witness Assistance Unit staff consists of 12 staff(9.913 FTE)working with victims of felonies,
misdemeanors, and traffic cases.
The District Attorney's Office Victim Witness Assistance Program is the only program providing:
1. Crime Victim Compensation - regular and emergency awards;
2. notices to victims of Victim Rights' Amendment crimes regarding the critical stages of the court system
which advise them of their rights with regards to the court system;
3. court case status information to victims, witnesses and law enforcement;
4. a liaison between the victim and prosecutor;
5. a safe and secure court waiting area for victims and witnesses;
6. a review of criminal cases to compile information to determine victim restitution;
7. "meaningful consultations"with misdemeanor domestic violence victims.
8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards.
8. Brief Project Description for which the funds are being requested.
The VALE Grant provides much needed funding for the DA Office Victim Witness Assistance Unit to
provide their mandated services which include: administering the Crime Victim Compensation Program,
assisting the Victim Assistance and Law Enforcement (VALE) Board, providing Victim Rights Amendment
notifications, and soliciting victim impact\restitution statements. Additionally the program provides
assistance to victims who need crisis counseling, criminal justice assistance, personal support, relevant
education, HIV notices and support victims who attend court hearings either as a witness or to invoke
VRA rights. The Victim Witness Unit also provides County leadership among the many agencies which
serve victims of crime through participation in meetings and trainings.
In the past two years, the role of a Victim Witness Assistant has noticeably changed from providing
reactive service with no continuity to now being with the victim from the initial filing of charges through trial
and sentencing. These changes have significantly increased the quality and quantity of Victim Witness
staff contacts with victims. The Victim Witness Unit has been able to provide this enhanced support and
service due to added financial support of the VALE Board (added a 20 hour/week employee in 2006)and
the County Commissioners (1 FTE in 2006 & 1 FTE in 2007).
The 191h Judicial District has had a dedicated misdemeanor domestic violence court since September
2001. In February 2005, Victim Witness Assistants added a step of"meaningful consultation" with the
victim prior to the court hearing in the afternoon. The additional input from victims has resulted in Deputy
District Attorney's increasing the rate of dispositions of misdemeanor domestic violence cases at first
hearing from 15-20% to 26%, and initial contact with victims has increased to 69%, compared to 53%
prior to the "meaningful consultation" step. The Misdemeanor Domestic Violence Fast Track Program
enhances the possibility of resolving the case at the defendant's first court appearance and thereby
promptly placing defendants into state approved domestic violence treatment programs. Regardless of
the disposition at the initial court hearing, victims have more immediate victim assistance contact which
provides much needed resources to those most vulnerable.
A District Court Judge was added in Weld County in 2005 and a County Court Judge in 2006. Addition
of judges increases workloads for the District Attorney's Office including the Victim Witness Assistance
Program who must cover even more courtrooms simultaneously.
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9. What is the management plan for the project? (Specifically, who will be responsible or
accountable for the administration of the project?)
The day-to-day management of the District Attorney's Office Victim Witness Assistance Program is the
responsibility of Jo Ann Holden, Victim Services Director and VALE Grant Administrator.
JoAnn is supervised by Kenneth R. Buck, District Attorney and Philip Clark, Assistant District Attorney.
Accounting functions are provided by Donald Warden the Director of Finance and Administration and the
Board of County Commissioners.
10.Who will provide the proposed services? Will volunteers be utilized? (Include a description
of duties, qualifications, training, etc. in the response.)
Jo Ann Holden,Victim Services Director&VALE Administrator
Provides supervision of the Victim Witness Assistance Unit, Administrative duties, VALE Administrator,
and direct victim support.
Karol Patch, Victim Compensation Coordinator
Completes day-to-day duties for victim compensation requests, direct victim support, the Senior Project
and assists the VALE Administrator.
Linda Wurts, Rose Lopez, Danielle Olson, Erme Portillo—Victim Witness Assistants
Provide direct victim support, restitution, and victim and witness call offs. Additionally, Rose and Erme
are assigned cases with Spanish-speaking only victims.
Michael Reynolds—VW DV Fast Track/County Intern
Helps with the daily duties of the DV Fast Track cases which include direct victim contact, support in
court, follow-up information with victims, and trial support as well as supporting the County Court VW
Assistant with other county court cases.
Marlys Stockwell—Victim Witness Receptionist
Receptionist duties as well as providing clerical support helping with the processing of Victim Rights'
Notification letters, returned mail and clerical support to the VALE Program.
Heidi Henrichs -County Court Victim Witness Assistant
Provide direct victim support, restitution, and victim and witness call offs on county court cases as well
has handling the daily duties of the DV Fast Track cases which include direct victim contact, support in
court, follow-up information with victims, and trial support.
Jeanne Mitchell— Victim Notification Clerk
Completes initial VRA Packets and Victim Rights' Notifications
Tina Connor—Clerical
Provides clerical support to the Victim Compensation Program.
Debra Kos—Victim Compensation Assistant
Assists with the processing of Crime Victim Compensation claims with limited contacts with victims and
provides support to the Victim Compensation Coordinator.
Volunteers are utilized to help the Victim Witness Assistants with their duties including calculating victim
restitution, calling off victims for hearings and providing victim support in court.
VALE Board and the Compensation Board —all hours provided by board members are volunteer
hours.
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VICTIM SERVICES DIRECTOR QUALIFICATIONS: Masters degree in counseling, psychology or related
area with extensive course work in public administration and/or management. Five years of increasingly
responsible job-related administrative duties with at least two years in a supervisory capacity. Any
equivalent combination of education and experience.
VICTIM COMPENSATION COORDINATOR QUALIFICATIONS: Bachelor of Arts or Bachelor of Science
degree, knowledge of the criminal justice system; acquainted with the various community services
available to crime victims; able to speak and write in a professional manner; work well with people in
crisis; work well with statistic gathering and reporting; some knowledge of grant management.
VICTIM WITNESS ASSISTANT QUALIFICATIONS: Bachelor's Degree in Human Services, Criminal
Justice, or closely related field AND some experience in crime victim services delivery. Working
knowledge of personal computer. Highly desirable for applicant to be bi-lingual (Spanish). Any equivalent
combination of education and experience.
NOTIFICATION CLERK/RECEPTIONIST/CLERICAL QUALIFICATIONS: Minimum of two years of
experience in office, clerical, or other public contact work as required by the position, OR any equivalent
combination of education and experience.
VICTIM COMPENSTATION ASSISTANT: Associates degree in Criminal Justice, Human Services or
closely related field or pursuing a Bachelors Degree in same fields with an emphasis in business or
accounting. Basic math skills required.
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SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period. (Note: Count each victim only once based upon
predominant crime type.)
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who is receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims being served by the project during the first year of the grant
period, continuing victim is a person served in a prior grant year who is continuing to receive services in the new year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
250 Child Physical Abuse 500 Assault
75 Child Sexual Abuse Adults Molested as Children
1200 Domestic Violence 25 Elder Abuse (including economic
exploitation and fraud crimes)
70 Adult Sexual Assault 15 Robbery
Other violent crimes such as hate and
85 Victims of vehicular assault or vehicular 270
bias crime, gang violence (specify).
homicide, DUI/DWI crashes or careless
driving resulting in death. Attempt,Conspiracy,Solicitation of a VRA Crime,
Kidnapping,Vic\Wit Intimidation, Indecent
Exposure,Vehicular Assault,Stalking, At Risk
Adults&Juveniles,
10 Survivors of Homicide Victims Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2,500
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• OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
500 Crisis Counseling 20 Emergency Financial Assistance
380 Follow-up Emergency Legal Advocacy
Therapy 2300 Victim Compensation Assistance
(required)
Group Treatment/ Support 115 Personal Advocacy
Shelter/ Safehouse 1200 Telephone Contact (information/referral)
750 Information / Referral (in person) Crisis Hotline Counseling
1200 Criminal Justice Support/Advocacy 21,535 *Other(specify): See Below
28,000 TOTAL
100-Spanish speaking Vs; 265-Restitution; MPO Assistance-70;
VRA Notifications-17,000; 4000-CALL OFFS Vics &Wits; 100 Elderly Vs
Definitions:
Crisis counseling(in-person): Refers to in-person crisis intervention, emotional support, guidance and counseling
provided by advocates, counselors,mental health professionals, or peers. Such counseling may occur at the scene of
the crime, immediately after a crime, or be provided on an ongoing basis.
Follow-up: Refers to victim contacts, including: in-person contacts, telephone contacts,and written
communications with victims to offer emotional support, counseling,provide empathetic listening, check on a
victim's progress, etc.
Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals,couples, and
family members arising from the occurrence of a crime. This includes the evaluation of mental health needs, as well
as the actual delivery of psychotherapy.
Group Treatment/Support: Refers to the coordination and provision of supportive group activities ;includes peer,
social support, etc.
Shelter/Safehouse: Refers to providing short-and long-term housing and related support services to victims and
families following victimization.
Information/Referral(in person): Refers to in-person contacts with victims during which time services and
available support are identified.
Criminal Justice Support/Advocacy: Refers to support,assistance,and advocacy provided to victims at any stage
of the criminal justice process, to include post-sentencing services and support.
Emergency Financial Assistance: Refers to cash outlays for transportation, food, clothing, emergency housing, etc.
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Emergency Legal Advocacy: Refers to filing temporary restraining orders, injunctions and other protective orders,
elder abuse petitions,and child abuse petitions but does not include criminal prosecution or the employment of
attorneys for non-emergency purposes, such as custody disputes, civil suits, etc.
Victim Compensation Assistance(Required): Refers to making the victim aware of the Crime Victim
Compensation Fund.May also include providing assistance with completing the required forms, gathering the
needed documentation, etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the
victim.
Personal Advocacy: Refers to assisting victims in securing rights, remedies, and services from other agencies;
locating emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim;
assisting in filing for losses covered by public and private insurance programs including workman's compensation,
unemployment benefits, welfare,etc.;accompanying the victim to the hospital; etc.
Telephone Contact: Refers to contacts with victims during which time services and available support are identified.
Crisis Hotline Counseling: Crisis or information and referral calls received by an agency's hotline or office
telephone.
Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project
once during the first year of the grant period. Victims from a previous grant year who are continuing to receive services
may be counted once in the l'quarter of this report.
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12. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise,general statements that highlight what the project intends to achieve. They
should relate to the Project Description and Budget pages of the Application.
Objectives (no more than three per goal)should be quantifiable(i.e. a number can be attached)in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Provide direct assistance to victims of domestic violence.
Objective 1: By June 30, 2008, services will be provided to 1000 misdeameanor domestic violence
victims and 200 felony domestic violence victims. Underserved victims of cultural, language, or ethnic
minority should be 55.
Objective 2. By June 30, 2008,have "meaningful consultation" with 70% of misdemeanor domestic
violence victims the next working day after the crime which should result in a 28% disposition rate. On a
quarterly basis, provide a summary of results to the DV Fast Track Committee.
Objective 3. Achieve an 80% approval rating on returned victim surveys and on a quarterly basis,
provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and
negative aspects of the programs and any need for change
GOAL 3: Collaborate with Law Enforcement Agencies, Probation, and Victim Service
Agencies to coordinate efforts in serving victims of domestic violence.
Objective I: Participate in monthly or quarterly meetings of Domestic Violence Coalition, Domestic
Violence Fast Track, Coordinating Committee for Victims of Crime, and Catholic Charities.
Objective 2: Meet meet with a community agency that provide services and interpretation for victims
from diverse cultural and ethnic backgrounds and obtain literature when available to continue our
collaborative efforts.
Objective 3: Have VW Unit staff attend trainings when possible (monetarily and scheduling). Have VW
Unit staff participate in trainings when requested. Report on both activities.
GOAL 4: Provide necessary administrative assistance to the Crime Victim Compensation
Board and VALE Board for the funds they administer.
Objective 1: By June 30, 2008, investigate and process approximately 450 new compensation claims.
Objective 2: By June 30, 2008, distribute approximately $550,000 in grant approved funding.
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Cont - PROJECT-SPECIFIC GOALS AND OBJECTIVES:
13. What problems do you anticipate in implementing your program's goals and objectives, if
any? The Victim Witness Assistance Program has received support of the District Attorney, Weld County
Commissioners, and Victim Services Grants in increasing financial support and added staff. The Victim
Witness Assistance Program has been providing more services to more victims and witnesses with two
additional FTE from the County (from 2005 to present) and a part-time County Court Assistant provided
by a VALE Grant. The challenge continues to deal with the growth of Weld County. Two new judges
have been added during the past two years (2005 District Court Judge, 2006 County Court Judge).
Additional courtrooms have a direct impact on more staff needs in the District Attorney's Office including
the Victim Witness Assistance Unit. If the program's funding goals are achieved during the grant period,
the Victim Witness Assistance Program will continue to not only maintain but enhance its services. A
major portion of the Victim Witness Assistance Unit's funding is dependant on grant money to accomplish
its overall goals.
14. How does the project address the victims and witnesses services need outlined in the V.A.L.E.
statute? Refer to C.R.S. 24-4.2-105 (4) (a —m). Statute will be provided upon request.
C.R.S. 24-4.2-102—Assistance to Victims of and Witnesses to Crimes and Aid to Law
Enforcement Act. District attorney to assist board.
Staff in the Victim Witness Unit of the District Attorney's Office provides administrative and legal
assistance to the VALE Board. (Holden, Patch, Rourke)
C.R.S. 24-4.2-105 Subsection (4) lists various victim and witness services. The District
Attorney's Office Victim Witness Assistance Unit provides many of these services. Services
directly involved with the project are:
(a) Provision of services of early crisis intervention - Provided when making initial
contact with victims, especially domestic violence, or cases involving a death of another
person — murder, vehicular homicide, careless driving resulting in death.
(c) Referral of victims to appropriate social service and victim compensation
programs and assistance in filling out forms for compensation - Provided by the
assigned Victim Witness Assistant throughout the existence of the criminal case.
(d) Education of victims and witnesses about the operation of the criminal justice
system - Provided by the assigned Victim Witness Assistant throughout the existence of
the criminal case.
(e) Assistance in prompt return of the victims' property—Coordinated by the assigned
Victim Witness Assistant at the conclusion of the case.
(f) Notification to the victim of the progress of the defendant's arrest, subsequent bail
determination, and the status of the case - Provided by the assigned Victim Witness
Assistant throughout the existence of the criminal case and by the Victim Notification
Letter System.
(g) Intercession with the employers of victims - Provided by the assigned Victim Witness
Assistant when requested by the victim or identified to be an issue by the VW Assistant.
(h) Assistance to the elderly and to persons with disability in arranging transportation
to and from court - Coordinated by the assigned Victim Witness Assistant throughout
the existence of the criminal case when a victim is subpoenaed to testify.
(i) Translator Services -Spanish victims are assigned a bi-lingual Victim Witness Assistant
throughout the existence of the criminal case.
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Q) Coordination of efforts to assure that victims have a secure place to wait before
testifying - Provided by the assigned Victim Witness Assistant throughout the existence
of the criminal case.
(k) Provision of counseling or assistance during court appearance when appropriate-
Assistance provided by the assigned Victim Witness Assistant throughout the existence
of the criminal case. Victim is given counseling referrals.
(I) Protection from threats of harm and other forms of intimidation - Provided by the
assigned Victim Witness Assistant throughout the existence of the criminal case.
SECTION D - SERVICE INFORMATION:
15.What is the population and geographic area targeted for service through this project?
Weld County, Colorado covers over 4,000 square miles, The United States Census Bureau estimates the
county population was 228,943 in 2005, a 26.54% increase since 2000. There are 31 incorporated towns
in Weld County. The county seat and principal city, Greeley, is located in the west central part of the
county and contains almost half the county's population. Generally, most of the remaining population
resides within a 20 to 30 miles radius of Greeley; the northeastern part of the county is sparsely
populated. In addition, Weld County has a sizeable temporary population that includes a large seasonal
worker population and students attending the University of Northern Colorado and Aims Community
College
a) How many people are in need of these services?
State crimes committed in Weld County are filed with the District Attorney's Office .
In 2006, the District Attorneys Office filed 13,645 cases:
Felony—2468; Juvenile—780; Misdemeanor—3045; Traffic—7352
This represents around 7,500 primary and secondary victims. Approximately one third of these victims
(2,500) involve victims of VRA crimes.
b) How many people are presently being served?
In 2006 there were approximately 6,600 primary and secondary victims, one third of these victims (2,200)
involve victims of VRA crimes
16.Are there other community agencies currently providing like services to the targeted
population? If yes, explain how this project is not a duplication of services.
The District Attorney's Office Victim Witness Assistance Program has statutory responsibility for notifying
victim rights' victims of the critical stages of the court system and their rights during the court process.
The District Attorney's Office provides criminal justice education and support to victims and witnesses of
crime from initial filing of charges until the defendant is sentenced and then until any post conviction
hearings are completed. Statutorily, only the District Attorney's Office has the authority to provide Crime
Victim Compensation and VALE funding Administration. The District Attorney's Office Victim Assistance
Program works closely with victim service agencies and law enforcement victim assistance making
referrals and giving resource information to provide the best service possible to victims of crime. In the
past, non-profit agencies and Law Enforcement Victim Assistants have provided victims with court
support when the DA Office Victim Assistance Program was under-staffed. During the past two years
assistance from other agencies has been reduced and presently, the DA's Office Victim Assistance Unit
has adequate staff to provide all court support assistance.
11
17. Document community support, coordination and networking by providing the following
information:
a) List the agencies whom your agency has an active memorandum of understanding or an
agreement regarding the coordination and provision of services. See SECTION I.
ATTACHMENTS
The District Attorney's Office Victim Assistance Program attends meetings, trainings, and contacts
representatives from the agencies listed below to provide victims with referrals and support.
The following agencies have signed the Weld County Coordinating Committee for Victims of Crime
Coordination Agreement affirming their commitment to working together to facilitate the effective delivery
of services to victims:
Weld County Probation Victim Services, C.A.R.E - Child Advocacy and Resource Educations, Area
Agency on Aging, Colorado Legal Services, Weld County Law Enforcement Victim Services Unit, Sheriff's
Office, Sexual Assault Survivor's Inc, 19th JD District Administrator's Office, Greeley Police Department
Victim Assistance, A Woman's Place, Partners, UNC Adult Survivors Advocacy Program, A Kid's Place
and the District Attorney's Office Victim Assistance Program.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims
of Crime (CCVC)? YES
If"yes," provide the name and position(s) of the CCVC participant(s) and their level of
involvement in that group and attach the most current Coordinating Agreement.
See SECTION I. ATTACHMENTS
Jo Ann Holden, Victim Services Director and Karol Patch, Victim Compensation Coordinator are both
active participates in CCVC and are involved in the Victim Awareness Day event each year as well as
other projects, information gathering, and training.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working-relationship with law enforcement victim assistance programs, the Courts, Clerk's Office,
Collections, Probation Department's Victim Assistance Program as well as judges when projects require
their input. The Victim Witness Assistance Program is involved with the local Domestic Violence Coalition
(Henrichs-Co-chair), Coordinating Committee for Victims of Crime (Holden-Chair), Catholic Charities
(Patch-Committee Member) Domestic Violence Fast Track Committee (Holden-Chair). Additionally, the
Victim Witness Assistance Program coordinates victim services with Victim Assistance Programs
representing 21 law enforcement agencies as well as many victim service agencies: A Kid's Place, UNC
Adult Survivors Advocacy Program, Colorado Legal Services, A Woman's Place, C.A.R.E -Child
Advocacy and Resource Educations, Sexual Assault Survivor's Inc., Area Agency on Aging, Weld County
Legal Services and Colorado Legal Services. The District Attorney's Office also provides complete
administrative, legal and clerical support for the Crime Victim Compensation Board and the VALE Board
and to the individuals and organizations served by these programs.
d) List the agency name(s) and person(s)who provided letter(s) of support(no more than
three) applicable to this specific grant funding request. See SECTION I. ATTACHMENTS
SASI - Kristin Kushmider, Executive Director
Greeley Police Department Victim Services— Dave Beckman, Coordinator of Victim Assistance
Probation Victim Assistance—Sheri Mann, Coordinator of Victim Assistance
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SECTION E -VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
18. a) Does your agency regularly inform victims about Victim Compensation and help them to
apply when appropriate? YES
How? The Victim Witness Assistance Program provides information to victims concerning Crime Victim
Compensation by distributing Victim Compensation brochures (English and Spanish) and application
forms, referring to Victim Compensation in VRA Brochures, providing Victim Compensation Training at
law enforcement departments, victim service agencies and other local groups, explaining Victim
Compensation and helping victims to complete application forms.
The Victim Compensation Program, in the District Attorney's Office, responds to victims' requests for
applications, assistance in completing the application, facilitates the payment of emergency financial
assistance, processes completed applications for monthly Victim Compensation Board review, and
distributes award notices and compensation after Board Meetings.
b) Explain any major issues that hinder your agency in helping crime victims to understand
Victim Compensation eligibility requirements and to apply for benefits.
Since the District Attorney's Office Administers the Victim Compensation Fund staff is very
knowledgeable about compensation criteria.
c) Does your agency regularly conduct/receive Victim Compensation training for direct
services staff and volunteers? YES
If"yes," what was the date of the last training and who provided it?
Karol Patch, the Crime Victim Compensation Coordinator, provided training to the VW Staff on
February 5, 2007. Since the Crime Victim Compensation Program provides administrative support to the
program all Victim Witness Assistance Staff have knowledge regarding the program and any program
updates, questions, and concerns are continually reviewed at regularly scheduled staff meetings.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
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SECTION F - VICTIM RIGHTS ACT:
19. Has your agency taken steps to assure that all staff and volunteers have read and understand
the GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims -C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims
of crimes; C.R.S. 24-4.1-303; and Child victim or witness— rights and services—C.R.S. 24-4.1-304
YES If"yes",
a)Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
Jo Ann Holden, Victim Services Director of the Weld County District Attorney's Office has been involved
in the Victims' Rights Constitutional Amendment prior to voter approval in November 1992. Holden
implemented one of the first automated Victims' Rights Notification Systems in the state in the 18`"
Judicial District Attorney's Office. She was a committee member of the Constitutional Amendment
Training Committee and during 1993 and 1994 and an instructor in several regional trainings throughout
the state as well as a technical support person to the C.O.V.A. Trainer. She has been involved in the
Victims' Rights Enabling Legislative Committee when modifications were made to assure compliance
which resulted in the cleanup bill passed in 1995. The information Holden has gleaned from her
involvement with the Victims' Rights Amendment is passed on to the Victim Witness Staff via staff
meetings and policies and procedures. Policies and procedures that are implemented in the Office of the
District Attorney as a direct result of requirements of the Victims' Rights Amendment are discussed in a
thorough manner with staff regarding the importance of following through with the new procedure
because it is a Victims' Rights Amendment issue.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
YES. The District Attorney is mandated to inform victims of the critical stages of the court system, that
they have the right to be present at the critical stages of the court system and that they have the right to
speak at Bond Hearings, Entry of Plea Negotiation, Sentencing and Modification of Sentencing.
The following rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's Office provides to
victims of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or
abuse, throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea, or
sentencing
(e) Consult with the prosecution prior to disposition or trial
(f) Be notified of scheduling changes
(g) Be present at sentencing and to provide a victim impact statement
(h) Have restitution paid
(I) Pursue a civil judgment
(k) Receive property back when no longer needed
(I) Availability of assistance
m) Be informed of steps to be taken if intimidation or harassment occurs
(n) Be provided with employer intercession
(o) Have a swift resolution to the case
(p) Have a secure waiting area, whenever practicable.
(t) To be informed of the process for enforcing compliance with this article.
c) Provide the date of your last VRA training and who provided that training.
August 2006 by Meghan Saleebey, Victims Rights Act Specialist, Division of Criminal Justice.
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d) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with charges covered under the Victims' Rights
Amendment. Victims are identified, entered into a database and an initial VRA Packet is mailed. The
initial VRA Packet includes information regarding the charges filed, a VRA Brochure, a letter explaining
the availability of Crime Victim Compensation, a request to complete a Victim Impact Statement and a list
of various victim-service providers. As the case progresses through the court system, DA Office
secretarial staff send case-status EMAILs to staff in the Victim Witness Assistance Unit who select the
appropriate Victim Rights Letter to send to the identified victim rights victims. Victim Witness Assistants
are available to answer victims questions by phone or in person and are available to provide court
support when victims wish to attend a critical stage of the court system.
e) Does your agency have a brochure describing VRA? If"yes", list the languages in which
your brochure is available. See SECTION I. ATTACHMENTS
Yes, the Victim Rights Amendment Brochure is provided in English and Spanish.
f) If you agency does not have a brochure describing VRA, please indicate if your agency
utilizes brochures from other agencies. See SECTION I ATTACHMENTS
Non-applicable
VALE USE ONLY
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SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
20. If this is an application for continuing funding, how successful has this project been in the
past in accomplishing its proposed goals and objectives?
The Victim Witness Assistance Program is primarily meeting the goals and objectives as outlined in
quarterly reports. Projections surrounding the DV Fast Track Program regarding victim contact and
disposition rate has been less that projected. Statistics are reviewed quarterly to address what if any
issues should be corrected; detailed information is contained in the quarterly reports. The County Court
VW Assistant is assigned to misdemeanor domestic violence cases, and with the addition of a VW DV
Fast Track County Assistant more contact is now made and more support available with these victims.
During the past two years, the Weld County District Attorney's Office Victim Witness Assistance Unit has
undergone many changes and added responsibilities as we continue to move the unit to the philosophy of
a proactive rather than reactive response to crime victims. Beginning in January 2007, VW Assistants are
assigned all VRA cases at initial filing, providing provide continual victim support, education and referrals
throughout the court process.
21. What is the projected cost per client served (cost/benefit ratio)?
28,030 services will be provided by the District Attorney's Office Victim Witness Assistance Program to
6000 victims and witness (VRA victims, victims of other crimes and witnesses). The VALE request is
$91,300 making the cost per client$15.22.
SECTION H - BUDGETARY INFORMATION:
22. All Budget pages MUST be completed.
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) 91,300 07 / 01 / 06 06 / 30 / 07
VA WA Grant 14,873 04 / 01 /07 03 / 31 / 08
VOCA Grant 32,606 01 / 01 /07 12 / 31 / 07
Other COMP ADMIN 49,276 01 / 01 /07 12 / 31 / 07
Other VALE ADMIN 84,200 01 / 01 /07 12 / 31 / 07
Other WELD County 166,254 01 / 01 /07 12 / 31 / 07
TOTAL $438,509 / / / /
Please specify the source of "Other funds" ( other grants, government funds,
city funds, donations, fund-raising, etc.)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Victim Witness Assistance Program, as a division of a governmental agency, is limited in
the sources and activities it is allowed to use to raise revenue. While the financial support
provided by Weld County has increased, the VW Unit must compete with other high priority
programs for limited county funding. The Victim Witness Coordinator writes grants for funding
when available and appropriate, but grant funding (especially federal funding) cannot be relied to
always be available.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+/-)
Job Position Job Position/NAME
VW Director(Holden) 22,986 VW Director(Holden) 26,873 +3887
VAComp Coordinator(Patch) 7,934 V\Comp Coordinator(Patch) 9,240 +1306
VW Assistant(Wurts) 7,830 VW Assistant(Wurts) 9,240 +1410
VW Assistant(Henrichs) 3,945 VW Assistant(Henrichs) -0- -3945
VW Assistant(Lopez) 7,990 VW Assistant(Lopez) 13,860 +5870
VW Clerical(Stockwell) 385 VW Clerical(Stockwell) 2,232 +1847
NEW DV FT Intern 11,440 VW DVFT/Cty Intern(Reynolds 11,200 - 240
Fringe Benefits 28,790 Fringe Benefits 18,655 -10,135
Subtotal [91,300 Subtotal F91,300 -0-
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (copying, (+/ -)
EXPENSES rent, phone, tuition,registration fees&other items under
$5,000)
Subtotal Subtotal
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem, (+/-)
etc)
Subtotal Subtotal
EQUIPMENT EQUIPMENT (+/-)
Subtotal r Subtotal
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/ -)
Subtotal Subtotal
TOTAL FUNDS: TOTAL FUNDS REQUESTED: 91,300
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position, include the name of the employee, if available.
If two individuals have the same job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be show separately.)
VALE% - Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the
position cannot be funded (because 100%VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost Funding
the entire position,what other SOURCE
Requestd Revues
will be used to pay for the rest of the
position
VW Director(Holden) 1 87,447 40% 34,900 Admin Funds
V\Comp Coordinator 1 61,991 19% 12,000 Admin Funds
(Patch)
VW Assistant(Wurts) 1 50,699 24% 12,000 County, Grants
VW Assistant(Lopez) 1 43,948 41% 18,000 Grants, County
VW Clerical(Stockwell) .625 15,579 15% 2,400 County, Admin Funds
VW DVFT/Cty Intern .5 12,775 94% 12,000 Some Admin Funds, but could
(Reynolds loose the position if not funded
Narrative Justification: Explain and justify the project's budget and relate the item(s)budgeted to project
activities.
Position: VW Director (Holden)
VALE Cost: $34,900 (S: 26,873 B:8,027)
Duties to be performed\project activities: Provides supervision of the Victim Witness Assistance
Unit, Administrative duties, VALE Administrator, and direct victim support.
Position: V\Comp Coordinator (Patch)
VALE Cost: $12,000 (S:9,240 B:2,760)
Duties to be performed\project activities: Completes day-to-day duties for victim compensation
requests, direct victim support, Senior Project, and assists the VALE Administrator.
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Position: VW Assistant (Wurts)
VALE Cost: $12,000 (S: 9,240 B:2,760)
Duties to be performed\project activities: Provide direct victim support, Court Assistance
Program, restitution, and victim and witness call offs.
Position: VW Assistant (Lopez)
VALE Cost: $ 18,000 (S:13,860; B:4,140)
Duties to be performed\project activities: Provide direct victim support, Court Assistance Program,
restitution, and victim and witness call offs. Handles cases with a Spanish-speaking only victim.
Position: VW Clerical (Stockwell)
VALE Cost: $ 2,400 (S:2,232, B:168)
Duties to be performed\project activities: Receptionist duties (first line response to victim phone
calls and victims coming to the office) as well as providing clerical support helping with the
processing of Victim Rights' Notification and returned mail and clerical support to the VALE
Administrator.
Position: VW DVFT/County Intern VALE Cost: $12,000 (S:11200, B:800)
Duties to be performed\project activities: Handle the daily duties of the DV Fast Track cases
which include direct victim contact, support in court, follow-up information with victims, and trial
support as well as supporting the County Court VW Assistant with workload.
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
N/A
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C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
(e.g., to attend training sessions, to transport clients, etc.).
Itemize these categories: mileage, lodging, meals, registration fees. ONLY IN-STATE TRAVEL IS
ELIGIBLE.
N/A
D. EQUIPMENT REQUEST Direct benefits to crime victims or witnesses must be shown for the
purchase of equipment to facilitate smoother operation of law enforcement activities.
N/A
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
N/A
F. DIFFERENCES FROM LAST YEAR'S REQUEST (Continuation Applicants only): If this
is an application for continuing funding, explain any changes in proposed funding.
There is no difference from last year's request; we are asking for exactly the same funding as the grant for
July 2006 through June 2007.
21
VALE Grant Application Signature Page
Applicant Agency: District Attorney's Office, 19th Judicial District
Street Address(if not confidential)915 Tenth Street,Greeley,CO 80632
Mailing Address(if different): ): PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 352-8023 E-Mail: jholden@co.weld.co.us
Project Title: Victim Witness Assistance Program
Grant Period: July 1, 2007 to June 30,2008
The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the
statements made within the above described VALE Grant Application(The Application). Furthermore,the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project. (Original signatures of each party to this
application(i.e.,Project Director,Financial Officer and Authorized Official)are required. Please use BLUE INK to distinguish the original
documents from copies.)
Project Director:
Name: JoAnn Holden Position/Title: Victim Witness Coordinator
Agency(including Division or Unit): 19th Judicial District Attorney's Office,Victim Witness Assistance Unit
Mailing Address: PO Box 1167,Greeley, CO 80632
Phone: 970356-4D10 F: • 9'0352802: Aa : jholden@co.weld.co.us
)H� 7
1 ,,
Signature: • , ' Date: ! _1,.1 Financial Officer
Name: Donald W .en Position/Title: Director of Finance and Administration
Agency(including Division or Unit): Weld County Government
Mailing Address:PO Box 758, Greeley, CO 80632
Phone: 970 356-400 exxtt,42218 F. /970 3522-- 42 E-Mail: dwarden@co.weld.co.us
Signature: (y `////u , Date: 03/05/2007
Authorized Official:
Name: David E. Long Position/Title: Board Chair
Agency(including Division or Unit): Board of County Commissioners,Weld County
Mailing Address: PO Box 758,Greeley, CO 80632
Phone: 970 336- 4 ext 42,90 Fax: 97 352-0242 E-Mail: dlong@co.weld.co.us
i
Signature: Date: 03/05/2007
In accordance with the Colorado Revised Statutes 24-7 -202.6,information supplied in this application is considered a public record.
23
Be certain to designate the appropriate persons as signing authorities.
• Project Director: The Project Director is the individual who will oversee the day-to-day
management of the VALE project. The project director must be a person other than the
authorized official or the financial officer.
• Financial Officer: The Financial Officer is the person who will be responsible for fiscal
matters relating to the project and is ultimately in charge of accounting, management of
funds, verification of expenditures and grand financial reports. This must be an
individual other than the project director or authorized official.
• Authorized Official: This is the individual authorized to enter into legal contracts on
behalf of the applicant agency. The authorized official must be a person other than the
project director or the financial officer.
In local units of government,the Authorized official is usually the city council president or
city manager, district attorney, mayor and/or chair of county commissioners.
At the state level, the Authorized Official is the Chair of the Board of Directors.
For private non-profit agencies,the Authorized Official is the Chair of the Board of
Directors.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation (such as bylaws or resolutions) immediately following the
signature page.
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