HomeMy WebLinkAbout20073184.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR PRESCHOOL SERVICES
AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT RE-8
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Preschool Services between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District RE-8, commencing
August 1, 2007, and ending June 1, 2008,with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Preschool Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and Weld County School District RE-8 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 10th day of October, A.D., 2007, nunc pro tunc August 1, 2007.
`r \ • BOARD OF COUNTY COMMISSIONERS
1 :1A/ COUNTY` COLORADO
ATTEST: ✓ -y 4>" - . l -el--},
vid E. Long, Chair
Weld County Clerk to the B
William H. J 0, Pro-Tem BY:6A/L1 hi De y Cler to the Board (/(g7 2
William F. Garcia
APPRO D ORM: EXCUSED
Robert D. Masden
County Attorney EXCUSED
Douglas Rademacher
Date of signature: id13) /
2007-3184
HR0078
a
MEMORANDUM
rftDATE: September 27, 2007
III`pITO: Board of County Commissioners
�. FROM: Walt Speckman, Executive Director ILA
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
School District Re-8
Presented for approval before the Weld County Board of County Commissioners is a Purchase
of Services Agreement between FENWC and School District Re-8.
. School District Re-8 will provide one preschool-appropriate, licensable classroom in a
District Elementary school for 2 half-day sessions of preschool children (30 children
total).
. Provide an office with Internet computer access and phone services for the Head Start
Center Director.
. Provide Early Childhood Special Education Services for Head Start students identified as
in need of services. The Head Start Mental Health/Disabilities Specialist will be the
FENWC contact for the Child Find process.
. School District Re-8 will provide meal services (breakfast, lunch, snack) to Head Start
children and staff. FENWC will reimburse the District$1.50 for breakfast, $2.50 for lunch
and a maximum of$.75 for snack.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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2007-3184
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this //I/ day of June, 2007, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human Services'
Family Educational Network of Weld County, hereinafter referred to as "FENWC", and Weld
County School District Re-8, hereinafter referred to as "School District Re-8.
WITNESSETH:
WHEREAS, School District Re-8 provides public education to the students of the Weld
County District Re-8, and
WHEREAS, FENWC receives funding and authority for the Head Start Program, to
provide comprehensive quality education to eligible preschool age children, and
WHEREAS, School District Re-8 has expressed a desire to maintain a Head Start double
session classroom in a District elementary school so that all eligible children may receive a
consistent preschool experience and be better prepared for entry into kindergarten,
NOW, THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term of Agreement:
The term of this Agreement is from August 1, 2007, through June 1, 2008.
2. Geographic Areas to be Served:
Early Childhood Education services shall be provided to Head Start-eligible children who
are enrolled in School District Re-8.
3. School District Re-8 Responsibilities:
a. Provide one preschool-appropriate, licensable classroom in a District elementary
school for 2 half-day sessions of preschool children (30 children total).
b. Provide an office with Internet computer access and phone services for the Head Start
Center Director.
c. Provide Early Childhood Special Education Services for Head Start students
identified as in need of services. The Head Start Mental Health/Disabilities Specialist
will be the FENWC contact for the Child Find process. Teachers and teacher
assistants will participate in the IEP process and implementation as appropriate. The
referral process will proceed as defined in the Head Start Performance Standards,
specifically CFR part 1304.20(b)(1). The initial screening process on eligible
preschool children shall be conducted by the District, within the time period required
by Head Start Performance Standards, to include vision and hearing screening.
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d. In concert with FENWC, coordinate efforts among school District Re-8 staff,
FENWC staff, and parents to maximize the opportunities for a successful transition of
students and parents into the public school system.
e. Provide transportation services for transportation-eligible Head Start children.
Children must meet Re-8 transportation guidelines in order to receive transportation
services.
h. Provide meal services to Head Start children and staff, breakfast and lunch for
morning sessions and lunch and snack for afternoon sessions. Food service shall be
in compliance with Head Start standards, i.e., meals are to be served family style,
meals are to be spaced at a minimum of 2 hours apart; parent input in menu
development is welcomed; menus are made available monthly to the FENWC
nutritionist for review. Breakfast will be provided to FENWC staff at a cost of$1.50
for breakfast, $2.50 for lunch and a maximum of$.75 for snack.
i. Submit an itemized invoice for contract services to FENWC by the 20th of each
month. FENWC will provide payment to the District by the 10th of the following
month. Invoices shall be mailed to:
Family Educational Network of Weld County
P.O. Box 1805
Greeley, CO 80632
Attn: Dr. Janet Flaugher
j. The District will comply with USDA State and Federal regulations, Nu Menus for
National School Lunch and Breakfast Programs. The District will apply directly to
USDA for reimbursement for each child's meal by type (full paid, free or reduced)
each month. FENWC will not receive USDA reimbursement for these meals.
4. FENWC Responsibilities:
a. Provide liability insurance for the Head Start children.
b. Provide an early intervention program for preschool age children in need of
language development, to help ensure future academic success.
c. Utilize the child's dominant language for concept development and transfer of the
concept into the English language, with those children who are monolingual in a
language other than English.
d. Maintain an adequate child/staff ratio to ensure needed individualized
language stimulation. There will be a maximum of 15 children per classroom,
with one teacher and one teacher aide.
k. Coordinate enrollment and placement of Head Start children in the Ft. Lupton
Head Start program with Re-8 administration.
1. Provide the human resources information necessary for the District to comply
with the Colorado Department of Education reporting due by December each
year.
5. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. FENWC may not assign any of its rights or obligations
hereunder without the prior written consent of School District Re-8.
7. Applicable Law:
School District Re-8 agrees to follow policies and procedures of the Head Start
Performances Standards — CFR 1304 & 1308, as construed in accordance with the Head
Start Act of 1998.
8. Assurances:
a. School District Re-8, agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County, and
therefore are not entitled to any employee benefits as Weld County employees, as
a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of School District Ree-8, its employees, volunteers, or agents while
performing this Agreement. School District Re-8, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of FENWC, or its employees, volunteers, or agents while performing
functions as described in this Agreement. School District Re-8, shall provide
adequate liability and worker's compensation insurance for all of its employees,
volunteers agents engaged in the performance of this Agreement, as required by
the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of Weld County Commissioners,
shall provide adequate liability and workers' compensation insurance for all
employees of FENWC engaged in the performance of this Agreement.
c. No officer, member or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof
d. School District Re-8 understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by FENWC.
e. School District Re-8, and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race, creed, color,
sex, handicap, or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the approved
Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty with respect to any
persons not a party to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the part
of the County of Weld, State of Colorado to expend funds not otherwise
appropriated in each succeeding year.
9. Termination:
This Agreement may be terminated at any time by either party giving thirty (30) days
written notice and is subject to the availability of funding.
10. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 5 herein.
If any section; subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraph, sentences, clauses, or phrases might be declared unconstitutional
or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF COUNTY WELD COUNTY SCHOOL
COMISSIONERS DISTRICT Re-8
c3YA � � Si
David E. Long, Chair ri hool Board President
or T 0 2007, ��'�
Mar ayler, Superintendent
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ATTEST: ,4.i ,.// i .,f14. to ., , -`'\
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WELD COUNTY CLERK TO tl>*•, \� r 4
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Dep Clerk to the oard
WELD COUNTY
COUNTY DIVISION OF
HU"' E VICES
W t J. peckman, Executive Director
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