HomeMy WebLinkAbout20071085.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 18, 2007
TAPE #2007-11
The Board of County Commissioners of Weld County,Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, April 18, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner William F. Garcia
Commissioner Robert D. Masden
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jennifer VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of April 16, 2007, as printed. Commissioner Masden seconded the motion, and
it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,BOARD OF TRUSTEES FOR NCMC-ROBERT HESSLER: Chair Long
read the certificate into the record, recognizing Robert Hessler for three years of service with the Board of
Trustees for NCMC.
RECOGNITION OF SERVICES, BOARD OF ADJUSTMENT- MARY O'NEAL: Chair Long read the
certificate into the record, recognizing Mary O'Neal for six years of service with the Board of Adjustment.
Mary O'Neal was present to receive the certificate and expressed her appreciation to the Department of
Planning Services and Monica Mika for their outstanding work. The Board concurred and expressed their
appreciation to Ms. O'Neal for her dedicated service.
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COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $547,362.89
Commissioner Masden moved to approve the warrants as presented by Mr. Warden. Commissioner
Rademacher seconded the motion, which carried unanimously.
BIDS:
DECLARE CERTAIN PROPERTY AS SURPLUS PROPERTY, APPROVE WAIVER OF TEN-DAY
WAITING PERIOD FOR CONSIDERATIONAND INVESTIGATION OF THE SALE OF SURPLUS STEEL
STRINGERS BID,AND AUTHORIZE THE SALE OF SAME TO DBE MANUFACTURINGAND SUPPLY,
LLC: Mr.Warden stated the Department of Public Works has equipment that is necessary to be declared
as surplus,and a bid was generated for the sale of the equipment. He read the names of the three vendors
who submitted a bid into the record and stated the Department of Public Works has requested emergency
approval in order to transfer the equipment as soon as possible. Mr. Warden recommended the Board
declare the items as surplus property, and authorize the sale of same to DBE Manufacturing and Supply,
LLC,the high bidder at$155.20 per ton. He further stated the company will also purchase wood products,
concrete tees, and a Bobcat attachment, in the amount of$421.00. In response to Commissioner Masden,
Mr. Warden stated he is aware of the specifics of the Bobcat attachment; however, the Department of
Public Works no longer is in possession of the Bobcat, therefore, the attachment is not necessary.
Commissioner Jerke moved to declare certain property as surplus property, waive the ten-day waiting
period for consideration and investigation of the bid, and authorize the sale of the property to DBE
Manufacturing and Supply, LLC. Seconded by Commissioner Masden,the motion carried unanimously.
PRESENT SNOW BLOWER EQUIPMENT BID-DEPARTMENTOF PUBLIC WORKS: Mr.Warden read
the names of the two vendors who submitted a bid into the record. Said bid will be considered for approval
on May 2, 2007.
PRESENT TANDEM TRUCK WITH TANK BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden read
the names of the five vendors who submitted a bid into the record. Said bid will be considered for approval
on May 2, 2007.
PRESENT CURBAND GUTTER REPAIRS BID-DEPARTMENTOF PUBLIC WORKS: Mr.Warden read
the names of the three vendors who submitted a bid into the record. Said bid will be considered for approval
on May 2, 2007. In response to Commissioner Jerke, Mr. Warden stated he did not know the exact
locations of where the repairs would take place; however,the reason for the repairs is likely due to damage
from snow plowing.
PRESENT QUALITY BASED PROPOSAL FOR GEOTECHNICAL TESTING SERVICES-DEPARTMENT
OF PUBLIC WORKS: Mr.Warden read the names of the five vendors who submitted a bid into the record.
Said bid will be considered for approval upon completion of the bid process.
APPROVE COUNTY NEWSPAPER BID - DEPARTMENT OF FINANCE AND ADMINISTRATION:
Mr. Warden stated the annual newspaper bid is complicated to calculate; therefore, each vendor is
requested to submit prices for three different sample notices. He stated the publications for the Type#3
notices are the most frequently published,therefore this type received a heavier weight calculation than the
Type #1 or Type#2 notices. He further stated The South Weld Sun submitted the low bid for Type#1
notices; however, Metro West Publishing, Inc. (Fort Lupton Press), submitted the low bid for Type #3
Minutes, April 18, 2007 2007-1085
Page 2 BC0016
notices, and the overall calculations for the estimated annual cost. Mr.Warden recommended approval
of the overall low bid from Metro West Publishing, Inc. (Fort Lupton Press), for an estimated annual cost
of$11,101.20. Commissioner Jerke moved to approve said bid, based upon staffs recommendation.
Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE SIGNAL LIGHT POLES - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated staff
recommends acceptance of the sole bid from Light Bulb Supply Company, in the amount of$48,699.00.
Commissioner Masden moved to approve said bid, based upon staffs recommendation. Seconded by
Commissioner Rademacher, the motion carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT FOR RELOCATION OF PIPELINE AND SURFACE FACILITIES AND
AUTHORIZE CHAIR TO SIGN-KERR-MCGEE GATHERING,LLC: Wayne Howard, Department of Public
Works, stated this agreement is for construction activities associated with the Weld County Road 9.5
Project. He stated Kerr-McGee Gathering, LLC,has several facilities within the vicinity of the construction
project, and the pipeline and facilities will be relocated outside of the construction activities associated with
Weld County Road 9.5. He stated the relocation costs within the agreement are $188,735.00.
Commissioner Garcia moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO WCRS 3 AND 1.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS-
TALLGRASS INVESTORS, LLC: Leon Sievers, Department of Public Works, stated the agreement
provides for right-of-way necessary for the Weld County Roads 3 and 1.5 Project. He stated 200 square
feet of right-of-way will be acquired, at a minimum cost of $500.00, and the cost of the Temporary
Construction Easement is $300.00. He further stated there are no costs associated with repair for
damages to this property, therefore, the total amount of the agreement is $800.00. Commissioner
Rademacher moved to approve said agreement and authorize the Chair to sign any necessary documents.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER CONTRACT FOR RECONSTRUCTIONOF BRIDGE NO.27/66AANDAUTHORIZECHAIR
TO SIGN-COLORADO DEPARTMENTOF TRANSPORTATION: Mr. Howard stated the contract is part
of a federal bridge grant which was awarded several years ago, and the Department is now ready to move
forward with this project. He stated$1,384,000.00 will be allocated to begin the design portion of the project.
In response to Chair Long, Mr. Howard stated the bridge is located on Weld County Road 27, north of Weld
County Road 64,and the bridge crosses the Greeley Canal. Responding to Commissioner Rademacher,
Mr. Howard stated the weight limit on the bridge is posted as a 10-ton limit, and the bridge has been in
deteriorating condition for the past several years. He further stated it takes approximately three years from
the grant award until construction activities begin. Commissioner Masden moved to approve said contract
and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER CONTRACT FOR REPLACEMENT OF BRIDGE NO. 13/54A AND AUTHORIZE CHAIR TO
SIGN-COLORADO DEPARTMENT OF TRANSPORTATION: Mr. Howard stated this contract is similar
to the contract previously discussed,the bridge is located on Weld County Road 13, north of Weld County
Road 54,and the bridge crosses the Big Thompson River. He stated Weld County Road 13 is designated
as a Strategic Road;therefore,the bridge will be constructed as a four-lane bridge. He further stated a total
of$1,622,330.00 has been allocated for this project, and the County will provide a 20 percent match. In
response to Commissioner Rademacher, Mr. Howard stated the project may begin as soon as the contract
is fully executed by the Colorado Department of Transportation. He further stated it is anticipated that it will
take approximately three years until the actual construction begins. Commissioner Rademacher moved
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Page 3 BC0016
to approve said contract and authorize the Chairto sign. Seconded by Commissioner Masden,the motion
carried unanimously.
CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEYAND AUTHORIZE CHAIR TO SIGN-
KENT LEIER: Commissioner Masden moved to appoint Kent Leier as a Deputy District Attorney and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER RESOLUTION RE: CREATE WELD COUNTY COMPREHENSIVE PLAN REVIEW
COMMITTEE AND APPOINT MEMBERS: Brad Mueller, Department of Planning Services,stated the Weld
County Comprehensive Plan Review Committee will meet for the first time on Thursday,April 19,2007,and
Commissioner Jerke will be in attendance. Mr. Mueller requested a modification to the Resolution,stating
the Committee will exist until it makes its recommendations to the Board,no later than December 31,2008.
The Board concurred with Mr. Mueller's recommendation. Chair Long stated there has been recent
discussion concerning the potential for alternate members to be named to be able to vote in place of the
regular members; however, it is not feasible to allow alternates to cast votes in place of the regular
members since this is an appointed committee. Commissioner Jerke moved to approve said resolution.
Seconded by Commissioner Garcia, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
♦��` W COUNTY, COLORADO%ATTEST: Mill,rte . �� � �!
ir '. =` David E. Long, Chair'
Weld County Clerk to the Board �,. Oci
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Dep Clerk the Board
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WI .a Garcia
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Robert D. Masden
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Minutes, April 18, 2007 2007-1085
Page 4 BC0016
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