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Home My WebLink About20070859 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 28, 2007 TAPE #2007-07 The Board of County Commissioners of Weld County,Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, March 28, 2007, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner David E. Long, Chair Commissioner William H. Jerke, Pro-Tern Commissioner William F. Garcia Commissioner Robert D. Masden Commissioner Douglas Rademacher Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Jenny VanEgdom Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners meeting of March 26, 2007, as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. PRESENTATIONS: RECOGNITION OF SERVICES,WELD COUNTY SHERIFF'S OFFICE- DANIEL COOCH: Chair Long read the certificate into the record, recognizing Daniel Cooch for 26 years of service with the Sheriffs Office. Kim Fleithman, Sheriffs Office, stated Mr. Gooch started with the Sheriffs Office in 1981, and he has been a valuable part of the team for over 26 years. He stated Mr.Cooch has worked as a blood-borne pathogen liaison, reporting for the Department of Public Health and Environment,and then became a trainer on the Tiburon computer system. He further stated in the past few years Mr. Gooch has been involved in technology programs, including the Text to Speech program, and helping with the mapping of traffic incidents. Mr. Fliethman stated Mr. Cooch will accept a part-time position as a desk officer upon his retirement. Chair Long stated the County is fortunate to have employees like Mr. Cooch and many other employees have benefitted from his talents. Commissioner Rademacher expressed his appreciation to 2007-0859 BC0016 9q-/S--627 Mr. Conch for his years of service and stated he is glad that Mr. Conch will continue his employment on a part-time basis. COMMISSIONER COORDINATOR REPORTS: Commissioner Masden stated he recently attended Energy Impact hearings where the grant applications from Weld County were well received,and the County will receive grant funds, totaling $1 million to build the new Work Release building. He stated the Fort Lupton Fire Protection District and the Platte Valley School District also received grant funds. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $594,818.22 Electronic Transfers - All Funds $3,147,906.35 Commissioner Garcia moved to approve the warrants as presented by Mr.Warden. Commissioner Jerke seconded the motion, which carried unanimously. BIDS: PRESENT RE-ROOFING OF THE COURTHOUSE ROOF BID - BUILDINGS AND GROUNDS: Mr. Warden read the names of the four vendors who submitted a bid into the record. Said bid will be considered for approval on April 11, 2007. PRESENT AND APPROVE TRANSPORT MINI-VAN BID - SHERIFF'S OFFICE: Mr. Warden read the names of the four vendors who submitted a bid into the record. He stated staff recommends approval of the low bid from Champion Kia, in the amount of$17,556.00. He further stated a mini-van was previously ordered; however, the required cage equipment did not fit in the back of the van, therefore the van is now being utilized for other uses within the County. Commissioner Jerke moved to approve said bid on emergency basis, based upon staffs recommendation. Seconded by Commissioner Masden,the motion carried unanimously. APPROVE PAVEMENT TESTING BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated staff recommends approval of the low bid from Ground Engineering Consultants, Inc., in the amount of $35,920.00. In response to CommissionerJerke, Dean Dreher, Department of Public Works,stated he has talked to the vendor in detail about the bid requirements, and the vendor understands all the aspects involved with the pavement testing. He stated Ground Engineering Consultants is a local company, it owns all the necessary equipment, and it has the ability to complete traffic control functions; therefore, the company is able to complete the job at a significantly lower cost. He further stated he has checked on references of the company, and has received positive feedback. Responding to Chair Long, Mr. Dreher stated the bid contains a stop clause that the County may invoke should the company not be completing the work satisfactorily. Commissioner Masden moved to approve said bid, based upon staffs recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously. APPROVE MOW-HERBICIDAL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated staff recommends that Hall-Irwin Corporation, the lowest bidder, be the primary contractor for Class I and II Mowing, and that Rod's Dirt Work and Mowing be the alternate contractor for both classes. He further stated staff recommends that Paratex Colorado, Inc., the lowest bidder, be the primary contractor for Class I and IV herbicidal application, Horizon Lawn and Tree Care be the alternate contractor for Class I, and Welford Industries be the alternate contractor for Class IV herbicidal application. In response to Commissioner Garcia,Tina Booton, Department of Public Works, stated Class III herbicidal application is usually done by hand, and it is not typically done due to the high costs. Responding to Chair Long, Minutes, March 28, 2007 2007-0859 Page 2 BC0016 Ms. Booton stated Hall-Irwin Corporation is the low bidder due to the cheaper setup charge. Commissioner Jerke moved to approve said bid, based upon staffs recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously. NEW BUSINESS: CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND MAINTENANCEOF WCR 47 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-RANDALL LAMP: Don Carroll, Department of Public Works, stated the agreement is required through Recorded Exemption #4583, and the site is located south of Milton Reservoir, and east of the Town of Platteville. He stated the site will be accessed from Weld County Road 47, and 60 feet of right-of-way is available. He further stated there are other Nonexclusive License Agreements already in place for this stretch of road with other property owners,and approval is recommended. In response to Commissioner Jerke, Mr. Carroll stated the road is already established, and Mr. Lamp will work in conjunction with the other landowners to maintain the road. Responding to Commissioner Masden, Mr. Carroll stated Mr. Lamp will be the fourth property owner to utilize this section of road. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDERAPPLICATION FOR HIGHWAY TRAFFIC SAFETY PROJECT FOR SPECIFIC PROGRAMS FOR CHILDREN AND YOUNG ADULTS CONCERNING TRAFFIC SAFETY AND AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION: Jared Webb, Sheriffs Office, stated application will provide funding for a program in which the Sheriffs Office will enter 18 high schools located within Weld County,and will work with the schools to put together a traffic safety awareness student group. He stated a deputy will spend approximately two hours in each high school to create a framework for the program. He further stated the County will provide matching funds in the amount of$18,000.00,which has already been included in the 2007 Budget. In response to CommissionerJerke,Mr.Webb stated the source of funds is from the Colorado Department of Transportation (CDOT). Commissioner Masden moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Garcia,the motion carried unanimously. CONSIDER CONSENT TO ASSIGNMENT OF COMMUNICATIONS TOWER AND SITE LEASE AGREEMENT FROM HOWARD AND ROBERTA FOSTER,TO MARK FULLING,AND AUTHORIZE CHAIR TO SIGN: Cyndy Giauque, Assistant County Attorney, stated a lease exists which permits the Communications Center to utilize space at a communications tower site owned by Howard and Roberta Foster, and the lease was executed in 2004. She stated the Fosters have sold the property and tower to Mark Fulling, and Mr. Fulling has agreed to accept the lease in its entirety. She further stated the County must consent to the assignment and agree to send future lease payments to Mr. Fulling. In response to Chair Long, Ms. Giauque stated an earlier dispute with the landowner regarding the placement of paging equipment has been resolved. Responding to Commissioner Rademacher, Mr.Warden stated the County prefers to own the towers; however, there are three towers which are leased from the property owner. Commissioner Garcia moved to approve said consent to assignment and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously. CONSIDER AMENDMENT TO457 PLAN: Mr.Warden stated the Federal Government recently passed the Pension Reform Act, and several changes are required to be made to the 457 Plan. He stated the participant's spouse or dependent will now be known as the primary beneficiary, and retired public safety officers may have a portion of the benefit paid directly to an insurance company to avoid taxes on insurance premiums. He further stated distributions made after January 1, 2008, may be rolled into a Roth IRA if certain requirements are met. Mr.Warden stated the changes must be accepted to keep the 457 Plan in compliance with IRS Regulations. In response to Commissioner Jerke, Mr.Warden stated many individuals will not qualify for the rollover into a Roth IRA;however,several may qualify based upon income levels. He further stated the new growth of earnings are not taxable when interest dividends are removed. Minutes, March 28, 2007 2007-0859 Page 3 BC0016 Commissioner Jerke moved to approve said amendment. Seconded by Commissioner Rademacher,the motion carried unanimously. CONSIDER DESIGNATION OF BANKS, SAVINGS BANKS, AND PUBLIC ASSET POOLS AS DEPOSITORIES FOR WELD COUNTY FUNDS: Mr.Warden stated the new Weld County Treasurer,John Lefebvre, has reviewed the list of depositories, he recommends the addition of New Frontier Bank,and the Resolution serves as an update for the bond. Responding to CommissionerJerke, Mr.Warden stated the Treasurer has no personal conflicts of interest with the companies listed in the Resolution. Commissioner Masden moved to approve said designation. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER DESIGNATION OF BROKERS/DEALERS FOR INVESTMENT OF WELD COUNTY FUNDS: Mr.Warden stated the Treasurer purchases Certificates of Deposit through brokers/dealers, and he has reviewed the list and has added two new names to the list of which is familiar. He further stated the Treasurer may not deposit funds in depositories unless it has been approved by the Board,which provides immunity. (Changed to Tape#2007-08). Commissioner Rademacher moved to approve said designation. Seconded by Commissioner Jerke, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:40 a.m. BOARD OF COUNTY COMMISSIONERS WEL7UNT rcl:;.TRADO ATTEST: �I1 ' u fJ )5\1( ;D'N peN. David E. Long, Chair Weld County Clerk to the Bo � �61 , r � a rm- . �` - T William . J -Tem BY: c,6O1/2 Deputy Clerk to the Board Wi • m F. G rcia Robert D. Masde ugl s Rad gacher Minutes, March 28, 2007 2007-0859 Page 4 BC0016 Hello