HomeMy WebLinkAbout20073523.tiff RESOLUTION
RE: APPROVE AMENDMENT #1 TO THE FAMILY PLANNING TASK ORDER CONTRACT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #1 to the Family Planning
Task Order Contract between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment,
commencing June 30, 2007, and ending June 30, 2008, with further terms and conditions being
as stated in said amendment, and
WHEREAS,after review,the Board deems it advisable to approve said amendment,a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment#1 to the Family Planning Task Order Contract between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Public Health and Environment, and the
Colorado Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 19th day of November, A.D., 2007, nunc pro tunc June 30, 2007.
BOARD OF COUNTY COMMISSIONERS
r, It WEL(D`GOUN Y, COLORADO
r \J
ATTEST: k Q
�` t,. , avid E. Long, Chair
Weld County Clerk to the ark�V
62 � William H. Je ro-Tem
BY: 61
De ty Cler o the Boar
William F. Garcia
APPR AS TO . EXCUSED
Robert D. Masden
my Attorney
Douglas ademache
D r
Date of signature: I `'(��1 II
2007-3523
HL0034
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( (1 / Ca o-a_c ) /alb;7 /o 7
Memorandum
Ka-cirbt#
TO: David E. Long, Chair
Board of County Commissioners
111 D FROM: Mark E.Wallace, MD, MPH, Director
C Department of P lic Health tee
Environment , •
COLORADO DATE: November 14, 2007 /✓
SUBJECT: Amendment#1 to the Family Planning
Task Order Contract
Enclosed for Board review and approval is Amendment#1 to the task order contract between the
Colorado Department of Public Health and Environment (CDPFIE) and Weld County for
additional funding for the Family Planning Program.
This amendment will provide additional funding in the amount of$4,935 to be used to purchase
methods of contraception including one or more of the following: Evra,Nuvaring, Depo
Provera, Implanon, IUDs and/or oral contraceptives.
With the additional finding, the total amount of the contract for the time period June 30, 2007
through June 30, 2008 will be $192,472. These additional fiords are from Federal Title X
funding.
I recommend your approval of this amendment to the task order contract.
Enclosure
2007-3523
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DEPARTMENT OR AGENCY NUMBER
FLA
CONTRACT ROUTING NUMBER
08 FLA 00656
CONTRACT AMENDMENT 1
THIS AMENDMENT,made this 223 day of October,2007,by and between the State of Colorado for the use and
benefit of the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal
place of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as"the
State";and,BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY,(A Political Subdivision
of the state of Colorado),whose address or principal place of business is 915—10th Street,3rd Floor
Greeley, Colorado 80631,hereinafter referred to as"the Contractor".
FACTUAL RECITALS
Authority exists in the Law and Funds have been budgeted,appropriated,and otherwise made available and a
sufficient unencumbered balance thereof remains available for payment;and
Required approval,clearance,and coordination has been accomplished from and with all appropriate agencies;and
The parties entered into a contract dated 4/20/2007,for Family Planning Services.The purpose for this amendment
is described below.
The State promises to increase the amount of funds to be paid to the Contractor by Four Thousand Nine Hundred
Thirty-five Dollars($4,935.00)during the current term of the Original Task Order Contract in exchange for the
promise of the Contractor to perform the increased work under the Original Task Order Contract.
The State is adding a Funding Letter to the Original Task Order Contract.
NOW THEREFORE,it is hereby agreed that
1. Consideration for this amendment to the original contract,08 FLA 00081,PO FLA FHS0800081,dated
4/20/2007 consists of the payments which shall be made pursuant to this amendment and the promises and
agreements herein set forth.
2. It is expressly agreed by the parties that this amendment is supplemental to the original Contract,referred
to as the"original contract,"which is,by this reference incorporated herein,that all terms,conditions,and
provisions thereof,unless specifically modified herein,are to apply to this amendment as though they were
expressly rewritten,incorporated,and included herein.
3. It is agreed the original contract is and shall be modified,altered,and changed in the following respects
only:
a. The maximum amount payable by the State for the work to be performed by the Contractor during
this current term is increased by Four Thousand Nine Hundred Thirty-five Dollars($4,935.00)
for an amended total financial obligation of the State of ONE HUNDRED NINETY-TWO
THOUSAND FOUR HUNDRED SEVENTY-TWO DOLLARS($192,472.00). The revised
Page 1 of 3
Budget is incorporated herein by this reference and identified as Exhibit B-2. The Original Task
Order Contract is modified accordingly. All other terms and conditions of the Original Task
Order Contract are reaffirmed.
b. There shall be a new paragraph#6 added to Exhibit A to read as follows:
6. The state may allocate more or less funds available on this contract using a Funding Letter
substantially equivalent to Exhibit G and bearing the approval of the State Controller or his
designee. The funding letter shall not be deemed valid until it shall have been approved by
the State Controller or his designee.
c. There shall be a new paragraph#14 added to Exhibit B to read as follows:
14. The contractor shall use the increased funding by December 31,2007 to purchase efficacious
methods of contraception,including one or more of the following Evra,Nuvaring,Depo
Provera,Implanon,IUDs and/or oral contraceptives.
Male reproductive health services grant to be used for screening males of any age for
chlamydia and for treating any males testing positive as well as their partners.
The contractor shall keep a separate file of all invoices paid with these funds,as back up,in
the event of an audit of the utilization of this supplemental funding.
4. The effective date of this amendment is upon approval of the State Controller.
5. Except for the"Special Provisions",in the event of any conflict,inconsistency,variance,or contradiction
between the provisions of this amendment and any of the provisions of the original contract,the provisions
of this amendment shall in all respects supersede,govern,and control.The"Special Provisions"shall
always be controlling over other provisions in the contract or amendments.The representations in the
Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State
employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 3
IN WITNESS WHEREOF,the parties hereto have executed this amendment on the day first above written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY STATE OF COLORADO
(A Political bdivision of the state of Colorado)
1 (1 $Bill Ri e ,Jr.Governor By:Name: David E. LonNOV 1 9 ?OOP':
For the Executive Director
Title: Chair DEPARTMENT OF PUBLIC HEALTH
FEIN: 84-6000813 AND ENVIRONMENT
ATTEST: 144141171#1,•:
�. /J %PROG PROVAL
Q,
If the Contractor is a corporation , �+ `
or governmental entity,then an att: do ,ry ?,: •
is required. 1861 vu. 'r
ATTESTING TO BOARD OF COUNTY h€t 9
COMMISSIRalt aa1M ONLY ',to gaper
By: " Loma /y oCI* �,
�:
City,City and County,County,
Special District,or Town Clerk or Equivalent
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This limited amendment is not
valid until the State Controller,or such assistant as he may delegate,has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior to
the date below,the State of Colorado may not be obligated to pay for goods and/or services provided.
ST TE CONTROLLER
eslie M.Shen elt
By:
Date: 2 kl0
WELD COUNTY DEPARTMENT OF
PUBLIC HEALTH AND EN IR NMcNT
BY: (At �1
Mark E. Wallace, MD, MPH•Director
Page 3 of 3
Exhibit B-2
Weld
Title X federal funding from the United States government(HHS CFDA#93.217 FP Services)provides:
$ 119,338.00 for ROUTINE FAMILY PLANNING services
$ 424.00 for STERILIZATION services
$ 9,800.00 for CHLAMYDIA TESTING services
$ 129,562.00 Total Title X Funding
All federal funds must be fully expended by December 31,2007.
State of Colorado funding provides:
$ 62,910.00 for ROUTINE FAMILY PLANNING services
$ - for STERILIZATION services
$ 62,910.00 Total State of Colorado Funding
D. All State funds must be fully expended by June 30,2008.
$ 192,472.00 Total Current Award
Family planning services target clients: 2,046
Exhibit B-2 Page 1 of 1
Exhibit G
SAMPLE FUNDING LETTER
Date: State Fiscal Year:
TO: (contractor's name here)
SUBJECT: Funding Letter No.
In accordance with Exhibit A, Paragraph 7 of contract routing number , between the
State of Colorado Department of Public Health and Environment, Prevention Services Division
and (contractor's name) covering the period of (contract start date) through (contract end
date), the undersigned commits the following funds to the contract:
The amount of funds available and specified in Paragraph is (increased/decreased) by ($
amount of change) to a new total funds available of ($ ) to satisfy orders under the contract.
Paragraph is hereby modified accordingly.
This funding letter does not constitute an order for services under this contract.
This funding letter is effective upon approval by the State Controller or such assistant as he may
designate.
APPROVALS:
State of Colorado:
Bill Ritter, Jr., Governor
By: Date:
For the Executive Director
Colorado Department of Public Health and Environment
By: Date:
For the Prevention Services Division
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not
valid until the State Controller, or such assistant as he may delegate, has signed it. The
contractor is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay
for goods and/or services provided.
State Controller
Leslie M. Shenefelt
By:
Date:
Date Issued: February 10,2003
Page 1 of 1
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