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Home My WebLink About20071714.tiff RESOLUTION RE: APPROVE STATEMENT OF GRANT AWARD FOR THE JUVENILE DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Statement of Grant Award for the Juvenile Diversion Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of Criminal Justice, commencing July 1, 2007, and ending June 30, 2008, with further terms and conditions being as stated in said grant award, and WHEREAS,after review,the Board deems it advisable to approve said grant award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Statement of Grant Award for the Juvenile Diversion Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of Criminal Justice be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of June, A.D., 2007. BOARD OF COUNTY COMMISSIONERS WEL OUNTY, COLORADO ATTEST: �� ",, `f�,�o4 acry avid E. Long, Chair Weld County Clerk to the )' • 'W i iam fro-tem BY: Deputy C erk to the Board��'� /� � Willi Garcia APP D AS y.AA _ _ Robert D. Masden , County Attorney • co 7-7-07 ouglas ademacher Date of signature: 2007-1714 DA0021 C� '= 019 � �:�<< 07 -Ia -67 OF O .C < kir =°'?9a COLORADO DIVISION OF CRIMINAL JUSTICE N ' ° STATEMENT OF GRANT AWARD (SOGA) 418,6 * / JUVENILE DIVERSION PROGRAM 2007 - 2008 State Funds Subqrantee Agency Name: District Attorney's Office, 19th Judicial District Project Director: Ms. Kimberly Kinne Project Director Address: Weld County District Attorney's Office PO Box 1167 Greeley, CO 80632 Grant Number: 28-DV-19-05 Project Title: Juvenile Diversion Grant Period: July 1, 2007 to June 30, 2008 Date Issued: May 30, 2007 In accordance with provisions of the Colorado Revised Statutes§24-33.5-502, the Division of Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is incorporated herein as a part of this document. APPROVED BUDGET Award Budget Category Cash Match In-Kind Match State Juvenile Total Diversion Personnel 90,319.00 31,206.00 0.00 $ 121,525.00 Supplies&Operating 2,000.00 0.00 0.00 $ 2,000.00 Travel 1,000.00 0.00 0.00 $ 1,000.00 * Equipment 0.00 0.00 0.00 $ 0.00 Contracted/Professional Services 300.00 0.00 0.00 $ 300.00 TOTAL AWARD AMOUNT $ 93,619.00 $ 31,206.00 $ 0.00 $ 124,825.00 *Purchase of equipment requires prior completion and approval of DCJ Form 13. *Professional services require prior completion and approval of DCJ Form 16. SPECIAL CONDITIONS: 1. Version 01/07 2007-1714 . Statement of Grant Award (SOGA) INSTRUCTIONS 1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved detailed budget(s)within the attached application, which supersedes any earlier budget request submitted, and which may be different from the budget originally submitted in your application. The subgrantee must secure prior written approval from DCJ if there is to be a change in any budget category (see DCJ Form 4- A). 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. The Subgrantee Agency affirms that the parties' agreement consists of a two-part document, the Statement of Grant Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project Summary, Budget and other Documents), the Certifications, the State Special Provisions, the Grant Requirements, and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part document 4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant program, that includes procedures regarding this document, draw-down of grant funds, reporting requirements and requesting grant modifications. 5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be made pursuant to the grant prior to State Controller approval. 6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and returned to the Division of Criminal Justice within 45 days of the date of issuance. 7. The signature of the Authorized Official below should be the same as the one on the grant application. The subgrantee must promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director, or Financial Officer, by completing and submitting DCJ Form 4-B. (If changes have already occurred, submit completed DCJ Form 4-B with this document). ADDITIONAL DCJ REQUIREMENTS (1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the start date of the grant period, the subgrantee must report the following by letter to the Division of Criminal Justice: a. the steps taken to initiate the project; b. the reasons for delay; and, c. the expected starting date. (2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant award proceedings as described in "Special Provisions &Certified Assurances", Section entitled "Termination or Reduction in Grant Award." (3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical assistance is available upon request. (4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds remaining at the end of the grant period must be returned to the Division of Criminal Justice. RETURN: ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required signatures are obtained, the white SOGA copy with approved application will be returned to your Project Director. Version 01/07 Page 2 of 3 ' Statement of Grant Award (SOGA) THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANTMARDQY DCJ SUBGRANTEE: STATE OF COLORADO: ,II IN 2 2 70117 Weld County, Colorado BILL RITTER, JR., GOVERNOR Legal Name of Subgrantee Agency Agency FEIN (or Social Security)# 84-6000-813 BY ` / IRECTOR Colorad' ivision of Criminal Justice BY !^�� SIGNATURE of Authorized Official JEANNE M. SMITH Print Name & Title of DIRECTOR William H. Jerke, Chair Pro—Tem Print Name & Title of Authorized Official Date Signed: &7.-- /7-O7 Date Signed: June 18, 2007 Provide signature of Corporate/Board Secretary or STATE OF COLORADO LEGAL REVIEW: equivalent,or Town/City/County Clerk,to certify that See Contract Routing Waiver# 169 ATTEST BY: Person named au Authorized Official above has the legal authority to enter into binding legal conhacts on behalf of this agency,and is in fact the person who (or, if not waived) signed where indicated. � John Suthers , ATTORNEY GENERAL ��►'c��''/ i� JUN 1 8 2007 na he Board Date fi BY: tu 970-356-4000 T�r4`er to t - Boa d Phone Date Signed: PLA ' L AL HERE Or Indicate No Seal Available ALL CONTRACTS & SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not valid until the State Controller, or such assistant as he may delegate, has signed it. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. STATE CONTROLLER: Leslie M. Shenefelt � ) BY e� 1 DATE (( c /Cr7 Version 01/07 Page 3 of 3 7 un JOi1L ' COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application 5/3/07 SPCA Page 1 of 7 CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY: xInter-Governmental Grant Grant to a Colorado State Agency (Section A does not apply) —Grant to a Unit of Local Government,Tribal Government,or Special District.. Grant to a Non-Profit,Private Organization(Non-Governmental) The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing legislation as indicated below;that all information contained in the application is correct;that there has been appropriate coordination with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice. GOVERNING LEGISLATION FOR THIS GRANT PROGRAM. Juvenile Diversion Program. As defined in Colorado Revised Statutes §19-2-203, and under statutory authority of the Division of Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal Justice. A. STANDARD STATE SPECIAL PROVISIONS Effective Date of Special Provisions:August 7,2006 1. CONTROLLER'S APPROVAL.CRS 24-30-202(1) This subgrant award shall not be deemed valid until it has been approved by the Colorado State Controller or designee. 2. FUND AVAILABILITY.CRS 24-30-202(5.5) Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by the Subgrantee Agency, or its employees,agents,subcontractors,or assignees pursuant to the terms of this subgrant award. FOR INTERGOVERNMENTAL GRANTS ONLY: b. No term or condition of this grant shall be construed or interpreted as a waiver,express or implied,of any of the immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, Section 24-10-101, et seq., C.R.S.or the Federal Tort Claims Act,28 U.S.C.2671, et seq.,as applicable,as now or hereafter amended. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application 5/3/07 SPCA Page 2 of 7 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2: (THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES): THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT, SUB- CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE SOLELY RESPONSIBLE FOR ITS ACTS OF ITS EMPLOYEES, INDEPENDENT SUB-CONTRACTORS AND AGENTS. 5. NON-DISCRIMINATION. The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference, which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void.Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint,defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant,to the extent that the subgrant is capable of execution. At all times during the performance of this subgrant, the Subgrantee Agency shall strictly adhere to all applicable federal and State laws,rules, and regulations that have been or may hereafter be established. 7. VENDOR OFFSET. CRS 24-30-202(1)& CRS 24-30-202.4 (THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:) The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for: (a)unpaid child support debt or child support arrearages; (b)unpaid balance of tax,accrued interest,or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d)amounts required to be paid to the Unemployment Compensation Fund; and(e)other unpaid debts owing to the State or its agencies as a result of final agency determination or reduced to judgment,as certified by the State Controller. 8. EMPLOYEE FINANCIAL INTEREST.CRS 24-18-201 &CRS 24-50-507 The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this subgrant award. 9. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00) No state or other public funds payable under this subgrant shall be used for the acquisition,operation or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby certifies that, for the term of this subgrant and any extensions,the Subgrantee Agency has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee Agency is in violation of this paragraph,the State may exercise any remedy available at law or equity or under this subgrant, including,without limitation, immediate termination of the Subgrant and any remedy consistent with federal copyright laws or applicable licensing restrictions. 10. FEDERAL FUNDING This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions& Certified Assurances must remain attached to the application 5/3/07 SPCA Page 3 of 7 11. (NOT APPLICABLE TO INTERGOVERNMENTAL GRANTS)ILLEGAL ALIENS-PUBLIC CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101 The Subgrantee Agency certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. The Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency represents, warrants, and agrees that it(i)has verified that it does not employ any illegal aliens,through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). The Subgrantee Agency shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and the Subgrantee Agency shall be liable for actual and consequential damages. Subgrantee Agency,if a natural person eighteen(18)years of age or older,hereby swears or affirms under penalty of perjury that the Subgrantee Agency(i)is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law,(ii)shall comply with the provisions of CRS 24-76.5-101 et seq,and(iii)shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this subgrant. B. GRANT REQUIREMENTS 1. FINANCIAL&ADMINISTRATIVE MANAGEMENT a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper fmancial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws,rules and regulations. 2. PAYMENT&REPORTING a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount,as identified on the Statement of Grant Award. b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by reference. c. Advance payments cannot exceed 30-day operating expenses. d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and information as the Division of Criminal Justice reasonably requires to administer the program. e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. f. The Subgrantee Agency further assures that fmal financial and narrative reports shall be submitted on the forms provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which are hereby incorporated by reference. h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all financial reporting requirements and certifications contained in this grant award. • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions& Certified Assurances must remain attached to the application 5/3/07 SPCA Page 4 of 7 3. PROCUREMENT AND CONTRACTS a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice. b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention, original computer programs,writing,sound recordings,pictorial reproductions,drawing or other graphical representation and works of any similar nature,the following requirements apply: i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or subrecipient purchases ownership with support. ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency,Division of Criminal Justice. The awarding agency shall determine whether protection on the invention or discovery shall be sought. The awarding agency will also determine how rights in the invention or discovery (including rights under any patents issued thereon) shall be allocated and administered in order to protect the public interest pursuant to published Presidential and government memorandums and guidelines,and the regulations promulgated by the Department of Commerce in 37 CFR Part 401. iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee Agencies must clearly: a) State the percentage of the total cost of the program or project, which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase-"This project was supported by grant # , issued by the Colorado Division of Criminal Justice." e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION a. The Subgrantee Agency assures that it will procure an audit or financial review by an independent Certified Public Accountant (CPA), licensed to practice in Colorado incorporating the subgrant. If the agency expends more than $500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A- 133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per year in combined federal funds, the following policy applies: Agencies with total annual revenue from all sources of $200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement. Agencies with total annual revenue of$200,000 or less shall procure either a financial review or financial audit. i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be completed and received within 12 months of the end of the fiscal years that includes the end date of the grant. ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: a) does not meet the applicable A-133 or DCJ standards; b) is not submitted in a timely manner;or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit fmdings. b. The Subgrantee Agency assures that: i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY would be July 1,2001-June 30,2002. The files could be destroyed after 6/30/2009);except, COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions& Certified Assurances must remain attached to the application 5/3/07 SPCA Page 5 of 7 ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then records must be retained beyond the seven-year period until such issues are resolved. c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related to this subgrant in a separate file bearing the project title and grant number. d. The Division may periodically request submission of supporting fmancial and programmatic documentation, subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in advance of any on-site monitoring visit. e. The Subgrantee Agency assures that the Division of Criminal Justice,Colorado Department of Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions. f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the Division of Criminal Justice. 5. COLORADO VICTIM RIGHTS ACT The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to§24-4.1-302.5 C.R.S.,and the services delineated pursuant to §§24.4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act, and enabling legislation. 6. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the development of project goals,performance standards and subgrant requirements.Any determination of substandard performance on the part of the Subgrantee Agency shall be within the discretion of the Division,based upon the Division's review of the terms and conditions of the Grant Award,the application and project summary,the grant terms and assurances,and the requirements of applicable law. Substandard performance,as determined by the Division,shall constitute non-compliance,which may result in termination for cause,or reduction of the Grant Award for cause,as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state,the Subgrantee Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of termination. iv. In the event this grant is terminated for cause, fmal payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of fmal Division review. d. Any equipment purchased under this grant would revert,at the option of the Division,to the Division of Criminal Justice upon termination of the grant for any of the above reasons. • • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application 5/3/07 SPCA Page 6 of 7 7. ORDER OF PRECEDENCE Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions and Certified Assurances,(b)Statement of Grant Award;and,(c)the final approved Subgrant Application. 8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS): Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final. C. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law,program requirements,and other administrative requirements which must be passed on to subgrant award recipients. 1. Right if Privacy for Recipients of Service and Sharing of information. The prospective Subgrantee Agency certifies,by submission of this proposal,that: a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been established to ensure that this program will not disclose program records containing the identity of individual juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal authorized representative;or justification that otherwise the functions of this title cannot be performed. Under no circumstances may public project reports or findings contain names of actual juvenile service recipients. b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile-serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C. §1232g),as amended by Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a community's effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act," 19-1- 301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. 2. In addition to the"Termination for Cause"item,6(c)under Grant Requirements above,the subgrant may be suspended or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core requirements of the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of Status Offenders, Section 223 (a)(12)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(13);Removal of Juveniles from Adult Jails and Lockups, Section 223(a)(14);Disproportionate Minority Confinement, Section(a)(23). 3. If the applicant is a state government agency,the submission of this application certifies the applicant agency has obtained through the state budget process the spending authority and FTE approval, if FTE is requested,required to accept these state grant dollars. In addition,state agencies applying for these grant funds must enclose in the appendix a letter or memorandum from the appropriate fiscal officer verifying the applicant's ability to accept these state funds. If unable to comply with this condition,please contact DCJ prior to the submission of the application. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application 5/3/07 SPCA Page 7 of 7 SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.) The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record. ( ''//AUTHORIZED OFFICIAL SAT)A rt. Jerk> Position Cha fr,�Pro Tern Agency �eto( (kuvT1AAura of Como' Zion 2 Mailing Address Vbti &ft OIC (6 City,State,Zip G(eCIN coi oracLo (60(g7212-- Telephone# V(q1-r,) 270 7-�'OI + Fax# VFW) OL'TZ E-mail Address 12j ex-f Go.vJcid •b(J it(I Signature bate ' ! JUN 18 2007 Con OFFICER Name 1 ax ara. noi) Position CCr\X1Jl leo Agency We[d Lownim Gannel a -PKGmiurrtingeparfrnektr Mailing Address t rr y- f-i o ?t-„IO, So (g State,Zip Vreti�,y i r Wn�_��r��✓ft�wiiir c Ito, T/ SO(e2 Telephone# (4 ) 3C5([, (+00O SI IY I01Q 4'1'45 Fax# iCI 0) ?jCj�'.. glol -0 1 E-mail Address 2Connoliy @ co.Weid • ( U@ Signature /l-Rla Date i>Zta 00 rU10 JUN 18 2007 1 PROJECT RECTOR Name H 'ng l3 Hinr ) Position 170(e r t D('/0(l On Agency WeAd Cou:nti3 Yic 1ct-PKIlgne( '7 O 1c0.. Mailing Address POtit-ht ! boy. it C91- City,State,Zip / p 4- c l GA NA � U& 2 l Telephone# (ft) )( om ( '-e,►'1� n 11:1-�7 Fax# (tip)3/42 E-mail Address l"If/1/;n il"Ie � 11I/11eid • U/^ Signature Y Y� w lA co.W ! Date O7OO7- /7/7 Certification of Appropriation of Match This form should be completed by all agencies providing cash or in- kind match. Non-state funds and/or in-kind supplies or services are appropriate to satisfy the 25% match requirement. If there is more than one source of match, copy this page for all agencies providing match. Certification of Appropriation of Match Date:, rt 1OAT- Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 700 Kipling Street Denver, Colorado 80215 To Whom It May Concern: ,[/.' p� Please be advised that itt) �('�d W � oxd UI l 3r 1'' ofU(i has committed support in the form of)(Cash Match in the amount of $ 7I ;11/4./ .a` and/or 0 In-kind Match valued at $ ^ttoo�l match 1the �State of Colorado- funds for the FY07/00018µ'COLORADO JUVENILE DIVERSION PROGRAM for \` (€1C( [ lu I tip1411 Vl kr u\cl k (4 IAJrXolif�'1 (Project Title or JJJ Agency). C�tarn_ Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process for use as matching funds for this grant application. Sincerely, The ir7 Y.g4,4 attti197.e, fp ct O.C. resd fuflds :behalf to i l fto rtheatt t Ada a pr$p rofr44 r�.. .1t O (ac rirL))n �.rL Signature/Date JUN 1 8 2007 6 Pea\baaConnelli3 o P R. , Weld C0 twirl 70TM- w/o ok- frwotmTh CORM)1leC Typed Name and Title Juvenile Diversion Certification of Match.doc u a) o .O v — N .) m c a L t co c m. a Erin ' c a~ mc, c' c m' � cpin a 3 . c' E S[c.. c c O o O C O.ii- as= Y' _._ ......... c0) N � m qq CO U O O) O L` O cD H. . co OC i—" CO a) 'O 17. m ‘. co 1J. _ E"t�op C O) U ,�gypp.� O) O U U ,� C 'QT C 0 4- U m O LL -0 T O c LL f--J W co N O N O Cr d E O • ' Litt C U a f0 NCO av � oy J Q' & Oc J dCr) 7m8 O s— — p N o m 3 ywv ~ CCU iv, c,. I_ c4-4 c O C O m a N U �., O 0 0 0 o S J O ISL. C a) O O a) o O O o cal q,� a a) . -cC ° F J H 0 w �a.. o E2 O D C. O c O y .«. o � SR O- ® 6 F- \ H VI C ON '.c w CC O _ J J \ CL) C O- Om` J ' ~ X X X X Z • F m a f° a? . O ;_a S..C' W a O -C a) a) p O _O1 ci a 0)4O E O J V 7 C't� W �-. O N . m o2E � - Q.- Z °' Q U a) 1 N `m .o - c mo O V1 Q O' N U 0)5. vLL C T # 1L (7 � v � 2w = °) l9 0. O Um0dW -> Qm _ "� co nx. a t, x �s 0 a m e,c� z 0 am o O - Z + + + + to `o o ` ~ 5 `° p 5,__vu_ 2N u) � 9- w o.a) (1) 5Z Tv °) a) mal c w mm m o � J ¢ � 14 •� _1 N m Z c a F' $> Z w N E co N 15O J I- § g > ac) o.vr < C.) C xE = « p n � � W m m W tin m0v ER p ~ v co.., w cs in Q r O N N .. K d L - p. . E u_ au- W z i N `o rnwo3 CO O W 11- d = .Om N c Z CO L .y a. v aEmo0 I- Q' d D N N O N a TL > Do. w G m a r p N.` 0 0 a N N N a. iti m m ~ p a C C': IIM° m X o o _ a II w� m a) coN N a m U 00 m ci .�. (J� N TO N 'ca N 4d N N' N 11) c C (] Mc �j J 7 u) N �' CO N t0 O a E -' rn ti o.. 0 'py.U,. " I- o C C C- C -o V, in to N 0 N N: x 4 v _ _ v _ 11 1Pf O 4.:_.) g O O cg O O O > W F W U) O. �l?� Q W j U wce N LU W tq W co -J J it -1-c Z Z g o 1:1 (n (1) C an �o W y re w0 w a a 0 v Z Q Q 16 z Q O w -� H J U y as j U) W C CO z'ala .. 0. 0 W 4.1 7) - Q LL d r - a c-- w 0 Et O O .I Z W > D 3 Z 0 O U' re W V p F- m ri v 10 v eo OF�COl COLORADO DIVISION OF CRIMINAL JUSTICE (y �' STATEMENT OF GRANT AWARD (SOGA) 1876 - JUVENILE DIVERSION PROGRAM 2007 - 2008 State Funds Subgrantee Agency Name: District Attorney's Office, 19th Judicial District Project Director: Ms. Kimberly Kinne Project Director Address: Weld County District Attorney's Office PO Box 1167 Greeley, CO 80632 Grant Number: 28-DV-19-05 Project Title: Juvenile Diversion Grant Period: July 1, 2007 to June 30, 2008 Date Issued: May 30, 2007 In accordance with provisions of the Colorado Revised Statutes §24-33.5-502, the Division of Criminal Justice hereby awards a grant to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions and Certified Assurances, is incorporated herein as a part of this document. APPROVED BUDGET Award Budget Category State Juvenile Cash Match In-Kind Match Total Diversion Personnel 90,319.00 31,206.00 0.00 $ 121,525.00 Supplies&Operating 2,000.00 0.00 0.00 $ 2,000.00 Travel 1,000.00 0.00 0.00 $ 1,000.00 *Equipment 0.00 0.00 0.00 $ 0.00 Contracted/Professional Services 300.00 0.00 0.00 $ 300.00 TOTAL AWARD AMOUNT $ 93,619.00 $ 31,206.00 $ 0.00 $ 124,825.00 *Purchase of equipment requires prior completion and approval of DCJ Form 13. *Professional services require prior completion and approval of DCJ Form 16. SPECIAL CONDITIONS: 1. Version 01/07 Page 1 of 3 Statement of Grant Award (SOGA) INSTRUCTIONS 1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved detailed budget(s)within the attached application, which supersedes any earlier budget request submitted, and which may be different from the budget originally submitted in your application. The subgrantee must secure prior written approval from DCJ if there is to be a change in any budget category (see DCJ Form 4- A). 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. The Subgrantee Agency affirms that the parties' agreement consists of a two-part document, the Statement of Grant Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project Summary, Budget and other Documents), the Certifications, the State Special Provisions, the Grant Requirements, and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part document 4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant program, that includes procedures regarding this document, draw-down of grant funds, reporting requirements and requesting grant modifications. 5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be made pursuant to the grant prior to State Controller approval. 6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and returned to the Division of Criminal Justice within 45 days of the date of issuance. 7. The signature of the Authorized Official below should be the same as the one on the grant application. The subgrantee must promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project Director, or Financial Officer, by completing and submitting DCJ Form 4-B. (If changes have already occurred, submit completed DCJ Form 4-B with this document). ADDITIONAL DCJ REQUIREMENTS (1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of the start date of the grant period, the subgrantee must report the following by letter to the Division of Criminal Justice: a. the steps taken to initiate the project; b. the reasons for delay; and, c. the expected starting date. (2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the original start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant award proceedings as described in "Special Provisions & Certified Assurances", Section entitled "Termination or Reduction in Grant Award." (3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical assistance is available upon request. (4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds remaining at the end of the grant period must be returned to the Division of Criminal Justice. RETURN: ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required signatures are obtained, the white SOGA copy with approved application will be returned to your Project Director. Version 01/07 Page 2 of 3 ' Statement of Grant Award (SOGA) THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANIAIARDBY DCJ SUBGRANTEE: STATE OF COLORADO: E� Weld County, Colorado MIN 2 2 70n7 BILL RITTER. JR., GOVERNOR Legal Name of Subgrantee Agency Agency FEIN(orsocial Security)# 84-6000-813 BY Pi BY / f/ , IRECTOR Colored I ivision of Criminal Justice SIGNATURE off Authorized Official v� JEANNE M. SMITH Print Name & Title of DIRECTOR William H. Jerke, Chair Pro-Tem Print Name & Title of Authorized Official Date Signed: 6'` /7—O7 Date Signed: June 18, 2007 Provide signature ofCorporate/awrd Secretary or STATE OF COLORADO LEGAL REVIEW: equivalent,or Town/City/County Clerk,to certify that See Contract Routing Waiver# 169 ATTEST BY: person named as Authorized Official above has tlw legal authority to enter into binding legal contracts on behalf of this agency,and is in fact the person who (or, if not waived) signed where indicated. �u•.,. / John Suthers ,ATTORNEY GENERAL JUN 1 8 2007 j.na r �, he Board Date BY: 116 970-356-4000 1 %$r' to t - Boa d Phone Date Signed: PLA AL HERE Or Indicate No Seal Available ALL CONTRACTS & SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts.This subgrant award is not valid until the State Controller, or such assistant as he may delegate, has signed it. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. STATE CONTROLLER: Leslie M. Shenefelt BY j—^7 �— DATE ( etsw / Version 01/07 Page 3 of 3 a.un .v./1L REVISED Application for Colorado Juvenile Diversion Programs Grant# o () V — / / QS (DCJ use only) Will grant funds be used to conduct research? Yes X .No If yes, please identify the type of research: The project involves research and/or statistical activities but does not involve the collection of information identifiable to private persons The project involves research and/or statistical activities and involves the collection of information identifiable to private persons APPLICANT AGENCY: Legal Title of Applicant Agency: Weld County District Attorney's Office Project Title: Juvenile Diversion Address: PO Box 1167 City, State, Zip: Greeley, CO 80632 County: Weld Phone: (970)356-4010 x4775 Federal Employer ID Number: 846000813 LOCATION OF AGENCY: U.S. Congressional District: 4 State Judicial District: 19 SERVICE AREA: (This project will service the following areas:) a. U.S. Congressional District#/s: 4 b. Judicial District#/s: 19 c City(ies): AND/OR County (ies): Weld d. Population size (census) of service area: 210,000 PROJECT DIRECTOR: (The Project Director is considered to be the primary contact person, and the person who is directly responsible for ensuring that the plan is implemented. All future correspondence from the Colorado Division of Criminal Justice, regarding this grant, will be sent to this person). Project Director: Kimberly Kinne Agency: Weld County District Attorney's Office Mailing Address: PO Box 1167, Greeley, CO 80632 Phone: ( 970 )356-4010 x4775 Fax: ( 970 )392-4572 E-mail: kkinneco.weld.co.us REQUESTED AMOUNT: Diversion Amount $ 93,619 Cash/In-Kind match $ 31,206 (This must be at least 25% of Total Cost) Total Cost $ 124,825 (Cash and/or In-Kind Match must equal at least 25% of the Total Cost) PROJECT DURATION DATES: From: July 1, 2007 To: June 30, 2008 TYPE OF APPLICATION (CHECK ONE): 1) New: 2) Continuation: Start a new project(no previous State funding) _X_Continue a project currently receiving State funds. _Expand or enhance an existing project(no _Expand/enhance an existing project receiving State funds. previous State funding) IS PROJECT IMPLEMENTING AN EVIDENCE-BASED PROGRAM? ZYes ZNo If yes, provide the name of the evidenced-based program. Principles of Restorative Justice, Truancy Prevention, and Teen/Youth Court; we are not implementing an exact replica of an existing program. (Revised 11/2006) Page 1 I. COMPLIANCE WITH THE JJDP ACT Indicate your status of compliance: _X_All jurisdictions have been certified to be in compliance (Per Susan Davis February 7, 2007). A plan has been developed and approved by the DCJ compliance monitor to ensure future compliance. We are not in compliance, but are in the process of developing a plan to come into compliance. The plan will be approved prior to the grant start date. (Revised 11/2006) Page 2 II. APPLICANT AGENCY CAPACITY, COMMUNITY COLLABORATION AND SUPPORT (Limit— 1 page) The Weld County District Attorney's Diversion program has been diverting first-time juvenile offenders from the traditional court system since August 2005. The basic premise of the program is to address the criminal behavior in a timely and restorative manner to prevent the juveniles from future criminal/delinquent behavior and further penetrating the criminal justice system. Local law enforcement agencies refer cases to the Chief Deputy District Attorney for a filing decision,the case is reviewed for legal sufficiency for prosecution, based on non-violent charges and the offense being the first for the juvenile, the case is given to the Director to schedule an intake interview. Usually, this is done pre-filing; however, on occasion cases have been referred following an initial court appearance. Upon intake, criteria for acceptance includes the juvenile's level of responsibility for their behavior, issues with the juvenile that prevent the diversion program from being the appropriate agency to address them, level of parental involvement, attitude and an absence of active gang affiliation. If accepted into the program, contracts (agreements) are developed. The 90-day agreements include balanced and restorative sanctions to hold the juvenile accountable for their behavior, reconnect them with their community, address their mental health and/or substance abuse issues, and encourage their future aspirations toward positive outcomes. Extensions of the 90-day agreements are granted as needed. If the juvenile fails to comply with the agreement due to new criminal activity or does not complete the requirements, the case is returned to the Chief Deputy District Attorney for the filing of formal charges. Weld County District Attorney Ken Buck re-implemented the juvenile diversion program in August 2005 with funding provided by local SB94 Funds for the Director's salary. The program was expanded to include a Case Manager in January 2006 with funds approved by the Weld County Commissioners. Due to the Juvenile Diversion Grant Award for FY 2006-2007,an additional tracker/case manager was hired in January 2007. The Director has Bachelors Degrees in Business Administration (BA) and Human Development and Family Studies with an emphasis in Adolescence (BS), professional career includes employment with the State of Colorado and the United States Government as a probation and parole officer from 1993 to 2005. The Case Manager has a Bachelors Degree in Human Development and Family Studies with an emphasis in Youth and Families (BS), her professional career has included employment by the State of Colorado as a probation officer and as a counselor/case manager with a residential treatment facility for juvenile substance abusers. The Tracker/Case Manager has a Bachelors Degree in Sociology(BA), his professional career has included employment at a residential treatment center for children. All employees have been trained in Restorative Justice Principles and are currently assisting other agencies with their conferences. On-going training and research into delinquency diversion aspects of the program including cultural and gender specific issues are a priority and will continue throughout the year. Based on our community size and structure, the diversion program is working and/or attending meetings with the following local agencies:SB94,the Probation Department,the Department of Social Services,the Juvenile Assessment Center, the Department of Employment Services, Weld County Partners, local school districts, all law enforcement agencies, the City of Greeley's Youth Enrichment Office, Suicide Education and Support Services, local mental health and substance abuse treatment agencies, Poudre River Trail Authority,the Boys and Girls Clubs,and any other agency available to address the juveniles and their families needs. Currently, the Juvenile Assessment Center (JAC) and the Multi-Disciplinary Youth Assessment Team (MYAT) are providing assessments and referrals to non-adjudicated and truant juveniles in the community. In 2006, of the 122 juveniles that participated in the delinquency diversion program, only 18 were seen by the JAC and only one by MYAT. The District Attorney's Office has the authority to divert a criminal case from the traditional court system these other agencies do not have this authority. Based on the numbers and purpose, the diversion program is not duplicating services with these other agencies. See attached letters of support from a few of the diversion programs community partners below this section. (Revised 11/2006) Page 3 ERs. DY0fr1 QIA"fxrf * (970) 351-7300 NINEf��NTH JUDJ CIAL gIS$RICT POT OFFICE BOX 2038 Extension 4567 GREELEY, COLORADO 806x32-0138 Fax. (970) 356-4356 REBECCA KOPPES.pONWAY MAfjI$tRATE February 13, 2007 Re: DCJ-OAJJA FY 07-08 To Whom It May Concern: I am writing as the judicial officer who hears juvenile delinquency and truancy matters in this district. It is my belief that we owe extra time and attention to our young people in programs that make sense not only as effective but on a cost based approach. The programs I recommend to you meet that criteria with excellent results demonstrated and promised. I urge your support financially for the programs before you. I am proud to recommend for funding the program created in the 19th Judicial District through the District Attorney's office. In the last year, the program has been an outstanding success. The criteria I use to make that determination is that it is effective in that it meets the individual needs of the young person involved as well as the needs of society. Success has been demonstrated by the numbers. In 2006, there were 192 referrals to the delinquency diversion program with 122 accepted. 91 of those accepted have terminated successfully. This program does not just require that the offender not re-offend but that the offender completes a tailored program to the juvenile. For instance, school attendance, counseling and useful public service are amongst a detailed program that the juvenile and the parents contract to complete. The coordinator then takes a careful approach to verifying completion of the requirements. Of those that have reached 6 months from completion, none have been charged with new offenses. It is clear that children must be able to learn the skills necessary to follow the rules required in society. Attendance at school is one of the ways in which those skills are learned. In just one of the eight school districts, over 500 children were identified as being truant after the first two months of school. Failure of our community to make sure that children are attending school is unacceptable and the diversion program helps address that number. As part of a larger program, the diversion program began accepting young persons into a program designed to combat truancy that progresses from an informal program to court action with detention possible. The program created by the District Attorney to combat truancy is significant to our community. It mirrors the delinquency diversion program but it is not provided to children until they appear before the court. It is an intensive supportive approach to helping children back into the school system. There has not been a long period of time dedicated to the truancy program but 53 referrals have been made since December 13, 2006. Tracking of attendance is occurring and to date, the subject children are complying with the formal court orders to attend school. In the past, we entered orders requiring children to attend school but it was clear that there was little but a threat of detention to ensure success in compliance. Although the truancy program may not seem to immediately impact the delinquency docket, it makes good sense that children occupied in school are less likely to be engaged in conduct that is delinquent. My reading of the research on the issue supports this premise. For the above reasons, I urge your support financially for the programs before you. Sincerely, Rebecca A. Koppes Conway District Court Magistrate a. ' T DEPARTMENT OF PROBATION SERVICES un; < -% p Nineteenth Judicial District: Serving Weld County .�7i _ Kevin Nelan, Chief Probation Officer /876 Adult&Juvenile Probation Weld County Alcohol Unit 934 Ninth Avenue 934 Ninth Avenue Greeley, CO 80631 Greeley, CO 80631 (970)392-4589 (970)3924588 (970)351-8695[fax] (970)351-8695[fax] February 9, 2007 I am writing this letter on behalf of the Weld County District Attorney's office Diversion program. As the Chief Probation Officer as well as a citizen of Weld County I have developed a great appreciation of this Diversion Program for several reasons. As juvenile probation caseloads rise dramatically in the 19`I'Judicial District our probation officer's caseloads have reached the point in which they border on the unmanageable. Diversion continues to divert many of the lower risk appropriate cases from reaching our department so that we can concentrate on the higher risk delinquent juveniles. More importantly Diversion is able to work with many of these youth who with some guidance and educational programming can avoid returning to the Judicial system altogether. Statistics indicate that in 2006 this Diversion Program diverted 122 juveniles from probation supervision. The 98% success rates not only indicates the benefits of this program,but also that they are selecting the right clients for this program. I continue to be impressed by the 1O Judicial Districts' Diversion program. With the leadership of District Attorney, Ken Buck and Diversion Director, Kim Kinne I know that this program will continue to successful. Sincerely, Kevin A.Nelan Chief Probation Officer rgtiN `1 POLICE DEPARTMENT / City of PUBLIC SAFETY BUILDING,919 7TH STREET, SUITE E,GREELEY, COLORADO 80631 • (970)350-9605 Greeley February 8, 2007 TO WHOM IT MAY CONCERN: Please consider this correspondence as a letter of support for the grant application of the Weld County District Attorney's Office Juvenile Diversion Program. As police chief for the City of Greeley, a community of over 90,000 residents, I have been concerned about the past lack of service options for juvenile offenders. The Diversion Program has ably filled a significant void in our city and county services by providing helpful and effective options for young offenders. The Juvenile Diversion Program has provided effective intervention services for truants in our area — youth who are headed for more serious trouble unless intercepted. Diversion is helping access some troubled youngsters who would otherwise be our police "clients" of tomorrow. • In my opinion, Juvenile Diversion provides an excellent example of taxpayer dollars well-spent to serve the community and make it a safer place to live. I would greatly appreciate any grant funding support that might be offered this successful program. Please feel free to contact me if I might provide additional information. Sincerely, Jerry arner Chief of Police SERVING OUR COMMUNITY • I T ' S A TRADITION We promise to preserve and improve/Se 9ual%y ofif e for Yreefey lEirougElimey, courteous andcosl effective service. WELD COUNTY JAC JUVENILE ASSESSMENT CENTER DCJ-OAJJA 2007-08 Grant 19th Judicial District Juvenile Diversion Program February 7, 2007 This letter of support is being submitted on behalf of the grant application for the Juvenile Diversion Program, 19th Judicial District, Colorado. Continued funding for the Delinquency and Truancy Diversion programs is imperative if these viable intervention practices are to remain in place and continue to offer opportunities for our youth to be successful in life. Truancy and Delinquent behavior are viewed as precursors for criminal conduct and frequently elevate to the point of youth dropping out of school completely. These intervention strategies assist youth, who might otherwise miss out on an educational foundation needed to be prepared for the job market and successful career opportunities. The reality for our communities if lacking these intervention programs, is the high costs each year spent on law enforcement, prosecutors,judges, detention beds, probation officers and victimized citizens. Funding programs that allow youthful offenders to be held accountable for their actions, change future behavior or remain connected with the educational process schools provide, is more cost effective and productive for both the youth and society. The Delinquency and Truancy Diversion program for Weld County has become an important part of the community's effort to address school truancy and delinquent behavior by some of our youth. Support from outside funding sources is necessary in order for these activities to continue. As a partner agency within this collaborative community effort, I would urge a positive review of this grant application and the continued funding of this program. Sin a el 14ifcitael Guthrie Executive Director 91311'"AVENUE GREELEY CO 80631 WWW.WELDJAC.OR6 970-302-4989 FAX 970-313.4252 III. ANALYSIS OF JUVENILE JUSTICE SYSTEM NEEDS (Limit—2 pages) Based on enrollment within the 13 public school districts in Weld County, there are approximately 42,956 children enrolled for the 2006-2007 school year. In FY 2006, the Weld County District Attorney's Office filed 1,078 juvenile cases in District Court or 2.5% of the children enrolled in the public schools. Based on this number, Weld County had the sixth highest number of juvenile delinquency filings in the State of Colorado behind the 18th (Arapahoe/Douglas/Elbert/Lincoln Counties), 4th(El Paso/Teller Counties), 2nd(Denver Juvenile), 1st (Jefferson/Gilpin)Judicial Districts, and 17th (Adams/Broomfield)Judicial Districts. Since September 2005, the diversion program has provided case management for 186 juveniles between the ages of 10-17 facing their first non-violent criminal offense allowing the focus of the formal criminal justice agencies to remain on juveniles at greater risk of committing further criminal offenses against the community. The diversion program should continue to lower the number of minimum risk juveniles prosecuted by the District Attorney's Office, sentenced by the Magistrate, and supervised by the Probation Department. Supervision of the juveniles in the diversion program prevents labeling them as delinquents, allows them to repair the harm caused to the community, and focus on their future rather than on their past behavior. Of the total juveniles supervised by the diversion program, 146 have completed their agreements, 142 successfully (97%) and 4 unsuccessfully(3 with new offenses filed in Juvenile Court and one for failing to comply with the agreement) compared to the Weld County Probation Department's 67% successful termination rate. Based on the State of Colorado's recidivism guidelines, 71 juveniles have been terminated from diversion for one year, 94% have not re-offended (only four of the juveniles, within the first year of termination, have new juvenile court filings, three of which are for misdemeanor offenses and one felony). Given the number of suspensions and expulsions by SD 6 administrators during the 2005-2006 school year, the number of students involved with discipline issues was 13% of the total number of students enrolled. Discipline issues within the entire Weld County School District were 11% rivaling that of larger school districts such as the Denver Public School District with (13%), Adams County (12%), Arapahoe County(10%), El Paso (9%), and Jefferson Counties (7%). Boulder and Douglas Counties have a larger enrollment than Weld County and their percentage of kids with discipline issues was only 4%. Neighboring Larimer County's School District has 7,000 more students with only 7% of their population creating discipline issues. Weld County, and more specifically, Greeley is often compared to the City and County of Pueblo based on demographics and per capita income. The Pueblo County School District has fewer students by 8,400 than Weld County with the same percentage of their students with discipline issues (11%). The diversion program is currently planning the implementation of a Teen Court(Peer Jury Model)with SD6 and the Greeley Police Department's School Resource Officers to address cases referred for diversion by the District Attorney for delinquency and issues within the schools that are deemed appropriate. Discipline issues range from tardiness to criminal behavior that requires suspensions or expulsions. Some of these issues can be appropriately addressed with a jury of the student's peers. Most would agree that peers strongly influence adolescent's behavior;therefore,a peer jury hearing and issuing sanctions to a fellow student will have a stronger impact on the student than the traditional court system might normally. The National Youth Court Center's Implementation Guide points out that the benefits to a Teen Court include holding the offenders accountable, capitalizing on peer influence,facilitating the development of competencies in youth,empowering and involving youth. Given these benefits, the diversion program is looking to increase the students'accountability to each other and their schools to help address truant and discipline/delinquent behavior with the institutions. It is not the belief of the diversion program that there are predominately bad students within the Weld County School District; there are issues within the School District that are beyond the justice system's control. As has been reported, the Greeley/Evans School District is under academic watch status with Colorado Department of Education. If the diversion program can collaborate to begin addressing the issues of delinquency,SD6 can focus more on the necessary educational components to better prepare the juveniles for their future. We will be assisting the judicial system far more significantly then addressing them independently. Our FY 2006-2007 Diversion Grant's goal was to implement the Teen Court(Peer Jury Model),due to priorities within the collaborative agencies,other issues had to be addressed prior to even beginning the serious discussions regarding this addition to our agendas. Now that those issues have been addressed independently, we are once again pursuing the collaboration with SD6 and the Greeley Police Department to implement the recruiting and training of students in the Fall of 2007. (Revised 11/2006) Page 4 • The demographical breakdown of the juvenile population to be served by the diversion programs include juveniles ages 10-17 based on prosecution eligibility. From September 2005 through December 2006, the diversion program has supervised 84 (46%) females and 98 (54%) males in both the delinquency and truancy programs. The ethnic breakdowns of the juveniles participating in both programs are as follows based on self-report: 103 (57%)White/non- Hispanic, 62 (34%) Hispanic, 14 (8%) Bi-Racial, 2 (1%) African American and 1 American Indian. The gender and ethnic numbers are in contrast with the numbers reported by the State of Colorado, specifically for the Weld County Probation Department; of their "new clients" in FY2006 92% were Caucasian, 8% were Hispanic, 1% was African American; 27% were female and 73%were male. The totals for the students registered in the Weld County School Districts are as follows: 20,567 (55%) White/non- Hispanic, 15,720 (42%) Hispanic, 419 (1%) Asian/Pacific Islanders, 362 (1%) African Americans, and 265 (1%) American Indians; 18,038 (48%) females and 19,295 (52%) males. The diversion numbers more align with the total school districts populations. In our current program we have discovered a need to educate the parents on the importance and obligation for school attendance, specifically among our Hispanic/Latino population. Based on the parent's own experiences with school,an education was a privilege after a certain grade or an emphasis has not been placed on the importance of graduating from high school, little encouragement has been given to the students to attend. Assigning projects to the students to explore the importance of an education for their future endeavors are given as a "sanction" in the program. The diversion program provides an educational class to the juvenile participants that are attending high school; parents are encouraged to attend with their child. Issues discussed include communication skills, peer pressure, substance use, suicide education/prevention, anger management, "normal"teenage emotions,victim empathy, healthy non-violent relationships, and life skills such as budgeting and employment/interviewing skills. As the diversion program expands and issues arise, modifications to supervision or class will be made. The areas of delinquency diversion are continually being studied,the Director is continually looking for updated information regarding how to improve the program for the juveniles in the community and provide a positive experience while holding the juveniles accountable for their criminal behavior. The bottom-line is prevention, preventing this identified group of juveniles from entering further into the criminal justice system. (Revised 11/2006) Page 5 IV. PROJECT PLAN AND TARGET POPULATION (Limit—2 pages) A. Reduce the number of juvenile delinquency filings/cases by successfully diverting 150 juveniles from the traditional juvenile justice during the grant period of July 1, 2007 through June 31, 2008. Program Description: The Chief Deputy District Attorney will review cases presented by local law enforcement for legal sufficiency. If the accused juvenile is between the age of 10-17 and charges involve their first non-violent criminal offense, a referral can be made to the diversion program for consideration. (The number of cases given to the diversion program will depend on the number and type of cases being presented by law enforcement.) Once interviewed and accepted into the program an agreement will be signed by the juvenile and their parents/guardians. Once the juvenile completes the agreement, the case will be closed without the filing of formal charges. If the juvenile fails to complete the agreement or is charged with another criminal offense in Juvenile Court,the case will be given back to the Chief Deputy District Attorney for the filing of formal charges. In order to address the needs and issues of the juveniles and their families, referrals will be made in collaboration with the School Districts, local law enforcement,Weld County Partners, local Mental Health and Substance Abuse Treatment Programs, the Juvenile Assessment Center, the Department of Social Services, the Department of Employment Services, and any other programs operating within the Weld County Communities, to address and repair the harm caused by the juvenile's behavior. Goals: The diversion program expects to reduce the caseloads of the prosecutors, the Magistrate, and the Probation Department by diverting the lower risk offenders from the traditional court system. Objectives: Diverting the juveniles from the traditional court system will allow the prosecutors, the Magistrate, and probation officers to focus on those juveniles at higher risk to the community. If the juveniles were not diverted, the impact on the"system"would mean an increase in time spent waiting for the cases to be heard due to docket backlog, increased caseloads of the probation officers assigned to report on or monitor, and would prevent early intervention into the juvenile's criminal activities which could lead to additional charges and a pattern of destructive behavior. Activities: The diversion program will be interviewing and assessing the juvenile and their parents/guardians needs to identify and address the delinquent behavior. Appropriate sanctions including community service, payment of restitution, required school attendance, and/or referrals to community resources as needed will be imposed to encourage the juvenile's future rather than labeling and reinforcing negative behavior. As stated in Section III the diversion program is providing an in-house educational class and the implementation of the Teen/Youth Court will be a component within the delinquency diversion program. In addition, the diversion program is working with Weld County Partners to provide Restorative Justice Shoplifting Conferencing for those juveniles on supervision for this offense. The juvenile, their parent/support person, and local retailers participate in this project. Process Measures/Outputs: Participation in the delinquency diversion program is strictly voluntary. The Director will be logging statistical data into an Excel spreadsheet to track demographic information, referrals to the program, acceptance into the program, conditions of agreements, referrals to community agencies, number of hours of community service assigned/completed, amounts of restitution collected, educational class attendance, restorative justice conferencing attendance, termination dates, recidivism, and any other data that may be relevant to measure whether or not a portion of the program needs to be implemented, modified, or removed. Outcome Measure: The basic number of juveniles accepted into the program will reflect the diversion programs progress toward the goal. The number of cases managed by the delinquency portion of the diversion program are cases that are not being processed by the other agencies directly impacted by the filing of formal charges and the sentence of the juvenile. (Revised 11/2006) Page 6 B. Number of Juveniles Targeted to be Served including Cultural/Gender Competency Plan Based on the demographic data from the last 15 months since the diversion programs implementation, the gender and ethnic backgrounds of the participants have been similar to the data provided by the Weld County School Districts. Numbers estimated below for the juveniles to be served by the grant award are consistent with the overall demographics. White Hispanic/ African Native Asian/Pacific Multiracial/ Other Totals Latino American American Islander Multiethnic Males 42 33 3 78 +/- Females 40 30 2 72 +/- TOTAL PERSONS 82 63 5 150 Percent of Total to be Served with Limited English Proficiency: 10% Due to the recent increase in the number of referrals from the Chief Deputy District Attorney, the need for an interpreter has increased by at least 10% in order for us to communicate with the parents of the juveniles participating in the program. The request for an interpreter as part of the grant budget will address this need in order to provide the same services for this population. The diversion programs numbers have not generated a need for in depth gender specific programming. As the caseloads increase and gender issues become more of an issue, training will be sought and specific programming will be implemented. Training regarding cultural sensitivity has been provided and attended by two of the staff members;this training will be sought for additional staff members and will continue for all employees as needed. (Revised 11/2006) Page 7 • V. EVALUATION PLAN (Limit— 1 page) Statistical data is categorized and recorded as cases are accepted and terminated within the diversion program. The Director will be logging data into an Excel spreadsheet to track demographic information, referrals to the program, acceptance into the program, conditions of agreements, referrals to community agencies, number of hours of community service assigned/completed, amounts of restitution collected, educational class attendance, restorative justice conferencing attendance, termination/completion dates, criminal or truancy case filings, and any other data that may be relevant to measure whether or not a portion of the program needs to be implemented, modified, or removed. Upon successful completion of the program, evaluations are mailed to the juveniles and their parents/guardians, requesting their input, their impressions, and satisfaction with the program. Upon receipt, evaluations are being reviewed and changes made to the program if appropriate. Based on recidivism, new cases filed against the prior participants in Juvenile Court will be monitored at the six- month, one-year, and two-year intervals. If a certain component within the diversion program appears to have a pattern of"failure" the reasons for potential problems will be evaluated and modifications made accordingly. It is the belief of the diversion program that there will always be a need to evaluate and modify the program based on new research or data, trends, and/or community needs. As stated previously, the outcome measures in relation to the goals and objectives for the diversion programs will be easily documented by the basic number of delinquent juveniles accepted into the program. We will be relying on the databases maintained by the Courts, the District Attorney's Office, and the School Districts. If awarded,as requested by the OAJJA all collection forms including data entry into CoKit, narrative,and financial reports will be completed as required. (Revised 11/2006) Page 8 VI. PAST PERFORMANCE: (Limit—1/2 page) The previous grant application set goals for decreasing the number of juvenile delinquency filings by diverting 150 cases from the traditional juvenile justice system and 3750 hours of community service will be completed by juveniles participating in the program; the delinquency diversion portion of the program is on schedule to meet these goals as outlined. For the 2006 calendar year, 122 juveniles were accepted into the program, 95 of the juveniles have completed 2740 hours of community service which is an average of 29 hours per juvenile. The 3750 hours was based on 150 juveniles participating in the program and completing on average 25 hours each. Depending on the number of juveniles referred and accepted into the programs for the previous grant period, the number of hours completed should be on track with the goal as outlined. The third goal included the incorporation of restorative justice practices into the diversion programs specifically, the implementation of the Teen Court(Peer Jury Model). As stated in Section I l 1,the implementation of the Teen Court(Peer Jury Model)is a collaborative effort between the School District,the Greeley Police Department,and the diversion program. Serious discussions regarding the implementation were delayed due to more pressing priorities within the School District and the Greeley Police Department. With those issues having been resolved, discussions are scheduled and on track for the 2007- 2008 school year. (Revised 11/2006) Page 9 VII. LONG-TERM SUSTAINABILITY PLAN (Limit—% page) The diversion program's Director was funded by the local SB94 Board from July 2005 through July 1, 2006. The Weld County Commissioners provided bridge funding for the position from July 2006 until the DCJ Diversion Grant Award which began October 1, 2006. The Grant Award is currently funding the Director's position, the part-time tracker and interpreter positions through June 2007. The County Commissioners have funded the Case Manager position since January 2006. As the diversion programs continue to expand and prove successful, it is anticipated that funding will be requested from various Weld County agencies including the probation department, the school districts, and local law enforcement. Potential cost savings to the community can be calculated to include the number of community service hours completed by diversion participants, the salary and time saved that would have been incurred by the employees of local law enforcement, the District Attorney's Office or School District Attorney's,the Courts, the School District,and the Probation Department had the cases proceeded or returned to Court, and if the juveniles remain law-abiding and complete their education they will become productive employees and members of the community. (Revised 11/2006) Page 10 VIII. BUDGET/BUDGET NARRATIVE (Limit—4 pages) 1. Personnel: Amount requested is to fund the Director's position, a Tracker/Case Manager position, and a part-time interpreter. The Weld County Commissioners through the District Attorney's Office will continue to fund the current full-time Case Manager's Position. The amount requested for the Director's position includes the annual base salary of$58,388 with $14,761 in benefits, totaling$73,149. Similar positions such as the Director of the Juvenile Assessment Center and the Director of the Weld County Interagency Oversight Group were posted with a starting salary of nearly$75,000 plus benefits. The Case Manager's annual base salary is$38,572 with$11,409 in benefits,totaling $49,981,which will be paid by the Weld County Commissioners as the in-kind match for the diversion program. Starting salary for similar positions such as a probation officer would be $37,200 plus benefits. The current Case Manager has more experience than a typical starting salaried probation officer. The Tracker/Case Manager position includes an annual base salary of$27,726 with$9,574 in benefits,totaling$37,300. At this time, it is anticipated that 30%of this employee's time will be spent working with the juveniles under delinquency agreements or with the teen court. Starting salary for similar positions such as a probation officer would be$37,200 plus benefits.The current employee is a recent college graduate with limited experience in this field. The salary plus benefits as requested is appropriate. Based on the need for a part-time Spanish language interpreter the grant request includes $5,980 at an hourly rate of $11.50 for 10 hours a week during the grant period. 2. Supplies and Operating: Line items to include office supplies are estimated to cost$2,000. Items to be purchased will include paper supplies such as file folders, paper, and envelopes, business cards,general office supplies(pens,post-it notes,paperclips,binder clips, etc.), and school supplies if necessary for the juveniles participating in the programs. 3. Travel: Training or Conference attendance will depend on the availability and expensed reserved by the Weld County District Attorney's Office. Mileage is estimated at the rate of$.355/mile. Due to the increasing referrals in the Southern part of Weld County, it is anticipated that mileage will be $1,000. 4. Equipment: At this time, it is not anticipated that the diversion programs will require any equipment as defined in the application during this grant period. 5. Contracted Consultant/Professional Services At this time, it is not anticipated that the diversion programs will be contracting specifically with an individual or business to provide direct services to the juvenile or their families in the program,with the exception of the CoKit program required by DCJ in the amount of$300. Cash and/or In-kind Match The Weld County Board of Commissioners will be providing a more than required cash match based on the funding of the Case Manager position. See the attached signed "Certification of Matching Funds"for verification. (Revised 11/2006) Page 11 co co ■ ) | co m o m co co 2 ci Coo .c a a / � ) C C c to c so { i a \ \ i \ § E a } \ \ el r \ j siii i} / \ r \ H ci: / k — -J L - 2 - o r . . x z e § ID ° § co g _ § R® ) \ co- - � _ill la 0 O. 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P ~ W O O o 0 W• co 0 J N o J v d F F a N 5 z O e.) m Q N a 0 _ ~ O Y o v 5 vi g v ui 0 co W IX. FINANCIAL MANAGEMENT: Please complete the items below. A. Please provide the date of your last independent audit or financial review: Has a copy been previously submitted to DCJ? _X_YES / NO. If YES, to which program? DCJ/Justice Assistance Grant Program Funds Include one copy of your most recent audit or financial review, including any management report or other auditor comments in the appendix. Also, if there were findings, please attach the audit resolutions and/or corrective action plan. B. Does your agency expend over$500,000 from combined federal sources in a year? X YES/ NO If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan. C. Please respond to the following questions about whether your accounting system meets the criteria for managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility to meet all federal and state requirements for these grant funds.) If the answer is "No" to any questions below, provide an explanation on an inserted page referencing Financial Management, Item C. X Yes ❑ No Does the agency accounting system separate ALL revenues and expenditures by funding source? X Yes ❑ No Does the system track revenues and expenditures for each grant award separately through a sub-ledger system? X Yes Li No Does the system allow expenditures to be classified by the broad budget categories listed in the approved grant budget, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services? X Yes i No Does the agency reconcile sub-ledgers to its general ledger at least monthly? X Yes E No Does the agency mark its invoices with the grant number? X Yes ❑ No Does the agency maintain time sheets, signed by the employee and supervisor for each employee paid by DCJ grant funds? X Yes ❑ No Does the agency have written financial policies and procedures in place? X Yes ❑ No Does the agency have accounting internal controls in place, such as separation of duties, two signatures on certain checks, reconciliations or other reviews? For Continuation Applicants only X Yes ❑ No Do you use your accounting system data to prepare your quarterly financial reports for DCJ? X Yes El No Do you reconcile your accounting system data with your quarterly financial reports for DCJ? (Revised 11/2006) Page 14 X. TOTAL PROJECT FUNDING: Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant? X_YES / NO If yes, list the type and amount of other funding that will be provided to this project. Fund Type/Describe Amount Federal State County Government $49,981 Municipal Government Private Other—specify (Fees-Program Participants) Unknown Amount* TOTAL $49,981+ *Amount collected by diversion program participants will vary depending on ability to pay the assessed fees due to household income and expenses for program requirements such as treatment for substance use and/or mental health counseling, etc. (Revised 11/2006) Page 15 XI. CERTIFICATION OF APPROPRIATION OF MATCH Certification of Appropriation of Match This form should be completed by all agencies providing cash or in- kind match. If there is more than one source of match, copy this page for all agencies providing match. Certification of Appropriation of Match Date: February 12, 2007 Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 700 Kipling Street Denver, Colorado 80215 To Whom It May Concern: Please be advised that The Weld County Board of Commissioners has committed support in the form of X Cash Match in the amount of $ 49.981 and/or 0 In-kind Match valued at $ to match the State of Colorado funds for the FY07/08 COLORADO JUVENILE DIVERSION PROGRAM for Weld County District Attorney's Office: Juvenile Diversion Program (Project Title or Agency). Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process for use as matching funds for this grant application. Sincerely, e"-- a,�7D.c.Q ea1AV J�j v//blob Signature of Person Authorized to C�fnmit to Match Date Barbara Connolly, C.P.A., Weld County Department of Accounting, Controller Typed Name and Title (Revised 11/2006) Page 16 XII. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS See attached Special Provisions and Certified Assurances document below. (Revised 11/2006) Page 17 • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page I of 7 CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY: ✓ Inter-Governmental Grant I Grant to a Colorado State Agency (Section A does not apply) J ✓ J Grant to a Unit of Local Government,Tribal Government,or Special District. Grant to a Non-Profit,Private Organization(Non-Governmental) The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing legislation as indicated below;that all information contained in the application is correct;that there has been appropriate coordination with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other applicable federal and state laws,rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice. GOVERNING LEGISLATION FOR THIS GRANT PROGRAM• Juvenile Diversion Program. As defined in Colorado Revised Statutes §19-2-203, and under statutory authority of the Division of Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal Justice. A. STANDARD STATE SPECIAL PROVISIONS Effective August 7,2006 1. CONTROLLER'S APPROVAL.CRS§24-30-202(1) This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as may be designated. 2. FUND AVAILABILITY.CRS§24-30-202(5.5) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. FOR NON-INTERGOVERNMENTAL GRANTS ONLY: a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant award. FOR INTERGOVERNMENTAL GRANTS ONLY: b. Indemnity: To the extent authorized by law, the Subgrantee Agency shall indemnify, save, and hold harmless the State against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Subgrantee Agency,or its employees,agents, subcontractors,or assignees pursuant to the terms of this subgrant award. c. No term or condition of this grant shall be construed or interpreted as a waiver,express or implied,of any of the immunities, rights, benefits, protection, or other provisions for the parties, of the Colorado Governmental Immunity Act, Section 24-10- 101,et seq.,C.R.S.or the Federal Tort Claims Act,28 U.S.C.2671,et seq.as applicable,as now or hereafter amended. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 2 of 7 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2: (THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES): THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT,SUB- CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES, INDEPENDENT SUB- CONTRACTORS AND AGENTS. 5. NON-DISCRIMINATION. The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution. At all times during the performance of this subgrant, the Subgrantee Agency shall strictly adhere to all applicable federal and State laws,rules,and regulations that have been or may hereafter be established. 7. VENDOR OFFSET.CRS 24-30-202(1)&CRS§24-30-202.4 (THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:) Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest,or other charges specified in Article 21,Title 39,CRS;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education;(d)owed amounts required to be paid to the Unemployment Compensation Fund; and(e) other unpaid debts owing to the State or any agency thereof,the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. 8. EMPLOYEE FINANCIAL INTEREST.CRS§24-18-201 &CRS§24-50-507 The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. 9. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00) No state or other public funds payable under this subgrant shall be used for the acquisition,operation or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby certifies that,for the term of this subgrant and any extensions,the Subgrantee Agency has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee Agency is in violation of this paragraph, the State may exercise any remedy available at law or equity or under this subgrant,including,without limitation,immediate termination of the Subgrant and any remedy consistent with United States copyright laws or applicable licensing restrictions. 10. FEDERAL FUNDING This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 3 of 7 11. ILLEGAL ALIENS—PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-101 The Subgrantee Agency certifies that the Subgrantee Agency shall comply with the provisions of CRS 8-17.5-101 et seq. The Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency represents,warrants,and agrees that it (i)has verified that it does not employ any illegal aliens,through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security,and(ii)otherwise will comply with the requirements of CRS 8-17.5-102(2)(6). The Subgrantee Agency shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Subgrantee Agency fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq.,the State may terminate this subgrant for breach and the Subgrantec Agency shall be liable for actual and consequential damages to the State. A Subgrantee Agency that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Subgrantee Agency(i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and(iii)shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this subgrant. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Subgrantee Agency that receives federal or state funds under this subgrant must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this subgrant. B. GRANT REQUIREMENTS 1. FINANCIAL&ADMINISTRATIVE MANAGEMENT a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate intemal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a director indirect basis. b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and federal laws,rules and regulations. 2. PAYMENT&REPORTING a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance,in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount,as identified on the Statement of Grant Award. b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report,which are hereby incorporated by reference. c. Advance payments cannot exceed 30-day operating expenses. d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and information as the Division of Criminal Justice reasonably requires to administer the program. e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. f The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C,and 4D, which are hereby incorporated by reference. h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 4 of 7 financial reporting requirements and certifications contained in this grant award. 3. PROCUREMENT AND CONTRACTS a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice. b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention, original computer programs,writing,sound recordings,pictorial reproductions,drawing or other graphical representation and works of any similar nature,the following requirements apply: i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or subrecipient purchases ownership with support. ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency,Division of Criminal Justice. The awarding agency shall determine whether protection on the invention or discovery shall be sought.The awarding agency will also determine how rights in the invention or discovery (including rights under any patents issued thereon) shall be allocated and administered in order to protect the public interest pursuant to published Presidential and government memorandums and guidelines,and the regulations promulgated by the Department of Commerce in 37 CFR Part 401. iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee Agencies must clearly: a) State the percentage of the total cost of the program or project, which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase-"This project was supported by grant # , issued by the Colorado Division of Criminal Justice." e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION a. The Subgrantee Agency assures that it will procure an audit or financial review by a CPA or licensed public accountant incorporating the subgrant. If the agency expends more than$500,000 per year in combined federal funds,an audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit organizations). i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT, INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: a) does not meet the applicable A-133 or DCJ standards; b) is not submitted in a timely manner;or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. b. The Subgrantee Agency assures that: i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91,the state FY would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99);except, ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then records must be retained beyond the seven-year period until such issues are resolved. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 5 of 7 c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related to this subgrant in a separate file bearing the project title and grant number. d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts,general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in advance of any on-site monitoring visit. e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions. f The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the Division of Criminal Justice. 5. COLORADO VICTIM RIGHTS ACT The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to§ 24-4.1-302.5 C.R.S.,and the services delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation. 6. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the development of project goals,performance standards and subgrant requirements.Any determination of substandard performance on the part of the Subgrantee Agency shall be within the discretion of the Division,based upon the Division's review of the terms and conditions of the Grant Award,the application and project summary,the grant terms and assurances,and the requirements of applicable law. Substandard performance,as determined by the Division, shall constitute non-compliance,which may result in termination for cause,or reduction of the Grant Award for cause,as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state,the Subgrantee Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for acceptable work or deliverables received up to the date of termination. iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at the discretion of the Division until completion of final Division review. d. Any equipment purchased under this grant would revert,at the option of the Division,to the Division of Criminal Justice upon termination of the grant for any of the above reasons. COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 6 of 7 7. ORDER OF PRECEDENCE Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions and Certified Assurances,(b)Statement of Grant Award;and,(c)the final approved Subgrant Application. S. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS): Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final. C. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law,program requirements,and other administrative requirements which must be passed on to subgrant award recipients. 1. Right if Privacy for Recipients of Service and Sharing of information. The prospective Subgrantee Agency certifies,by submission of this proposal,that: a. Pursuant to Section 223(a)(l8)of the Juvenile Justice and Delinquency Prevention Act,procedures have been established to ensure that this program will not disclose program records containing the identity of individual juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal authorized representative; or justification that otherwise the functions of this title cannot be performed. Under no circumstances may public project reports or findings contain names of actual juvenile service recipients. b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile-serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C. §1232g),as amended by Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a community's effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act," 19-1- 301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. 2. In addition to the"Termination for Cause"item,6(c)under Grant Requirements above,the subgrant may be suspended or terminated bythe Division of Criminal Justice if the Subgrantee Agency fails to comply with the core requirements of the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of Status Offenders, Section 223(a)(12)(A); Separation of Juveniles from Incarcerated Adults,Section 223(a)(13);Removal of Juveniles from Adult Jails and Lockups, Section 223(a)(14);Disproportionate Minority Confinement, Section(a)(23). 3. If the applicant is a state government agency,the submission of this application certifies the applicant agency has obtained through the state budget process the spending authority and FTE approval,if FTE is requested,required to accept these state grant dollars. In addition,state agencies applying for these grant funds must enclose in the appendix a letter or memorandum from the appropriate fiscal officer verifying the applicant's ability to accept these state funds. If unable to comply with this condition,please contact DCJ prior to the submission of the application. • COLORADO DIVISION OF CRIMINAL JUSTICE JUVENILE JUSTICE AND DELINQUENCY PREVENTION STATE JUVENILE DIVERSION PROGRAM SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions&Certified Assurances must remain attached to the application SPCA Page 7 of 7 SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.) The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances,and are fully cognizant of their duties and responsibilities for this project.The Subgrantee Agency understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record. AUTHORIZED OFFICIAL Name William H. Jerke Position Chair Pro Tern Agency Weld County Board of Commissioners Mailing Address Post Office Box 758 City,State,Zip Greeley, Colorado 80632 Telephone# (970)336-7204 Fax# (970)352-0242 E-mail Address bjerke@co.weld.co.us SlgHature Date , jam. , I v5 I .y +/1;1/20073 FINANCIAL OFFICER Name Barbara Connolly Position Controller Agency Weld County Government-Accounting Department Mailing Address Post Office Box 758 City,State,Zip Greeley, Colorado 80632 Telephone# (970)356-4000 Extension 4445 Fax# (970)352-9019 E-mail Address bconnolly@co.weld.co.us 4. � q -a==a .14.14 I� � w3d.r' r8..:z ufl,.. c tt ,IE"'.. . g> PROJECT DIRK OR Name Kimberly Kinne Position Director, Diversion Agency Weld County District Attorney's Office Mailing Address Post Office Box 1167 City,State,Zip Greeley, Colorado 80632 Telephone# (970)356-4010 Extension 4775 Fax# (970)392-4572 E-mail Address kkinne@co.weld.co.us ' b A :isa x WA _ .s,r , � hr:. i,r ' ,, 'w-' mcs,..�s`r� - car h " i+ig�4.!^.kt � � L7fi- •: .0007-/o/ U a) 0 V v J y 13 U'. d C U Y, c C O N v ErcU)) v 4) F- mrn c. - c m nF E e cv 3 3 c `o • N O C O C O • C U• . r . > O LL U N N Y CO ..U.. . am a3 E « m ^Q U d N p fn N CC` �. m U.. 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N4 y S CO S 2 0 ui cu « # § ° . \ a. ) i ^ i ; 2/ } \ \ / / +/ \ 22 ! $ . �C L 2 k ) / J / 03 k {\ 23 ] / P \ // % ) 0 . 7 I ID e Cr N 0 c g 0 / e _ , . - cS t + . . 40 \ te 69 } } \ . / / 2 Cl) > u 0 § 5 § w CO 2 $ tu k < \ _ § k / \ o IL IA a2 45 k/ ` } § E 2 0 o a o ° a 0 a k .A & CO . � .� § a Lin F U. O . E w ~� 2 A 4— 0 k O � § 0 o § \ w tO oa nrvTs.Gov- Grant Application Package Opportunity Tkle: OJJDP FY 2007 Prevention and Intervention Programs h z-rg p1 tp,�.} u�y Offering Agency: '[Office of Juvenile Justice Delinquency Prevention ! p 1�e,# ` �:RY t k 1R s'tt r+[0 iffY ***it'd 'Vt b` t CFDA Number: 16.541 + ii I ''[ _" + 'r i + I CFDA Description: Part E•Developing,Testing and Demonstrating Promising et �m Opportunity Number: �JJDP 2007 1637 E 4A$itY;ftt i p+ Competition ID: _i �I J"+ lit l''tf Opportunity Open Date: 05/23/2007 X1,9 4 S ti 1 i Opportunity Close Date: 06/08/2007 [ k � " 9 ' i Agency Contact: Angela Parker, Grant Program Specialist •' 202.353-9252 or angela.parker@usdoJ.goN This opportunity is only open to organizations,applicants who are submitting grant applications on behalf of a company,state, local or tribal government,academia, or other type of organization. •Application Filing Name: I Weld County DA Truancy Diversion Program 1 Mandatory Documents Move Form to Mandatory Completed Documents for Submission I Submission List Application for Federal Assistance(SF-424) Project Narrative Attachment Form Other Attachments Form Move Form to Disclosure of Lobbying Activities (SF-LLL) , Documents List Budget Narrative Attachment Form ( Assurances for Non-Construction Programs(SF-424B) Optional Documents Move Form to Optional Completed Documents for Submission Faith Based EEO Survey - - submission List Move Form to Documents List j 40.111 b Enter a name for the application in the Application Filing Name field. -This application can be completed in its entirety offline;however,you will need to login to the Grants.gov website during the submission process. -You can save your application at any time by clicking the"Save"button at the top of your screen. -The"Submit"button will not be functional until the application is complete and saved. Open and complete all of the documents listed in the"Mandatory Documents" box. Complete the SF-424 form first. -It is recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate data fields in other mandatory and optional forms and the user cannot enter data in these fields. -The forms listed in the"Mandatory Documents"box and"Optional Documents"may be predefined forms,such as SF-424,forms where a document needs to be attached,such as the Project Narrative or a combination of both. "Mandatory Documents"are required for this application. "Optional Documents"can be used to provide additional support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding"Optional Documents". -To open an item,simply click on it to select the item and then click on the"Open"button.When you have completed a form or document,click the form/document name to select it,and then click the a button.This will move the form/document to the"Completed Documents"box. To remove a form/document from the"Completed Documents"box,click the form/document name to select it, and then click the a button. This will return the form/document to the"Mandatory Documents"or"Optional Documents"box. -When you open a required form,the fields which must be completed are highlighted in yellow.Optional fields and completed fields are displayed in white. If you enter invalid or incomplete information in a field,you will receive an error message. Click the"Submit"button to submit your application to Grants.gov, -Once you have properly completed all required documents and saved the application,the"Submit"button will become active. -You will be taken to a confirmation page where you will be asked to verify that this is the funding opportunity and Agency to which you want to submit an application. 1 . . GAANTS.GC)V"' Grant Application Package Application Submission Verification and Signature Opportunity Title: OJJDP FY 2007 Prevention and Intervention Programs Offering Agency: Office of Juvenile Justice Delinquency Prevention CFDA Number: 16.641 CFDA Description: Part E-Developing,Testing and Demonstrating Promising New Programs Opportunity Number: OJJDP-2007-1637 Competition ID: Opportunity Open Date: 05/23/2007 Opportunity Close Date: 06/08/2007 Application Filing Name: Weld,�" County DA Truancy Diversion Program a g`igniir is Lj . .,,,e E 'cat,c : S i IF r 11 711410 E¢.�_ 7+]Rh a rir 1 .,.6i,sti }+ >:.. .. 7 .'kg Ft Wan t.n n..R tugai.__ .,g -.g ,._g.ahli#,0 Please review the summary provided to ensure that the information listed is correct and that you are submitting an application to the opportunity for which you want to apply. If you want to submit the application package for the listed funding opportunity, click on the "Sign and Submit Application" button below to complete the process. You will then see a screen prompting you to enter your user ID and password. If you do not want to submit the application at this time, click the "Exit Application" button. You will then be returned to the previous page where you can make changes to the required forms and documents or exit the process. If this is not the application for the funding opportunity for which you wish to apply, you must exit this application package and then download and complete the correct application package. i* i ign and submit Application__ Exit Ap tlicatidn ' OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 • 1. Type of Submission: *2. Type of Application: 'If Revision,select appropriate letter(s): ❑ Preapplication New IJ Application ❑ Continuation 'Other(Specify) fl Changed/Corrected Application D Revision •3. Date Received: 4.Applicant Identifier: Completed by Granls.gov upon submission 5a. Federal Entity Identifier: '5b. Federal Award Identifier State Use Only: 6. Date Received by State: ] 7. State Application Identifier: f 8.APPLICANT INFORMATION: 'a. Legal Name: 'Weld County Disrict Attorneys Office-Juvenile Diversion• b. Employer/Taxpayer Identification Number(EIN/TIN): 'c Organizational DUNS: 846 00 081 3 07 5757955 d.Address: •Streets 915 Tenth Street, Suite 201 Street2: Post Office Box 1167 'City: `Greeley County State: CO: Colorado '. Province.• - -- Country: USA: UNITED STATES 'Zip/Postal Code: 80632 e.Organizational Unit: Department Name. Division Name: 'District Attorneys Office `Juvenile Diversion f.Name and contact Information of person to be contacted on matters involving this application: Prefix: Ms. 'First Name: Kimberly Middle Name: FS. 11 Last Name: Kinne Suffix: Title: Director,Juvenile Diversion Program Organizational Affiliation: County Government• Telephone Number. (970)356-4010 x4775 _1 Fax Number: (970)392-4572• mail: kkinne@co.weld.co.us OMB Number:4040-0004 Expiration Date: 01/31/2009 Applicat?on for Federal Assistance SF-424 Version 02 9.Type of Applicant 1: Select Applicant Type: B County Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other(specify) ( 1 ' 10. Name of Federal Agency: Office of Juvenile Justice Delinquency Prevention 11.Catalog of Federal Domestic Assistance Number: 16.541 CFDA Title. Part E-Developing, Testing and Demonstrating Promising New Programs •12. Funding Opportunity Number: [OJJDP-2007-1637 1 Title: OJJDP FY 2007 Prevention and Intervention Programs 13.Competition Identification Number: 11 Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): All cities,towns, municipalities located within Weld County, Colorado. •15. Descriptive Title of Applicant's Project: Truancy Diversion Attach supporting documents as specified in agency instructions. OMB Number:4040-0004 Expiration Date:01/31/2009 A'pplication for Federal Assistance SF-424 Version 02 16.Congressional Districts Of: *a,Applicant :4 1 •b. Program/Project [4 Attach an additional list of Program/Project Congressional Districts if needed. J1 yA4At.10,M'teYtf 17. Proposed Project: a. Start Date'. 07/01/2007 ' b. End Date: 12/31/2009 18.Estimated Funding(E): a. Federal 211,000_00J b.Applicant 0.00 c. State r o.0J 'd. Local L..._ 0.001 001 e.Other 0.0C1 f. Program Income r 0.0J •g.TOTAL 211,000.00 •19.Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on • b. Program is subject to E.O. 12372 but has not been selected by the State for review. • c. Program is not covered by E.O. 12372. '20. Is the Applicant Delinquent On Any Federal Debt?(If"Yes", provide explanation.) _1 Yes [7 No 21.*By signing this application, I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are true, complete and accurate to the best of my knowledge.I also provide the required assurances**and agree to comply with any resulting terms if I accept an award. I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) • ••I AGREE ••The list of certifications and assurances,or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Ms. _ 1 *First Name: Kimberly Middle Name: [S 1 •Last Name: Hinne Suffix: L 1 Title: Director,Juvenile Diversion •Telephone Number: L(970)356-4010 x4775' L Fax Number: !(970)392-4572- Email: kkinne@co.weld.co.us l •Signature of Authorized Representative: I Completed by Grants.gov upon submission. *Date Signed: 'completed by Grants.gov upon submission. Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-102 OMB Number:4040-0004 Expiration Date:01/31/2009 Application for Federal Assistance SF-424 Version 02 •Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space. I ' 1 Project Narrative File(s) • Mandatory Project Narrative File Filename: IOJJDPGrant071637Narrative.doc pale a Maud oryl�ro)ect Natratide File' VievV''IUja`ndatory Project'Narrative File To add more Project Narrative File attachments, please use the attachment buttons below. Add ciiitiiiiiiFDieject Narrative File II Delete Optional Project Narrative Flle r\-/-i-eTw Optional Project Narrative File] Statement of Program/Problem Narrative This program intends to continue building protective factors to combat juvenile delinquency by advancing our present program. The narrative below outlines the need for this program to continue within our community: Research suggests that truant students are dealing with numerous issues in their lives, the majority of which are delinquency which includes substance use. The need to work with these families and possibly prevent and/or divert criminal activity prompted the District Attorney's Office Juvenile Diversion Program to work in collaboration with the School Districts on the Truancy Diversion Program. Prior to the 2006-2007 school year, programs did not exist outside of the School Districts to address this issue. An order to compel attendance was entered and students were warned by the Magistrate that their failure to attend school could result in an issuance of a contempt citation against them and/or their parents/guardians. Without any intervention, referrals to community agencies, or monitoring, detention and jail sentences were imposed. Due to recent collaboration for this school year, students and their families are being ordered to participate in the diversion program to address the issues and needs of the students and their families. If attendance does not improve, the students and their parents/guardians face the same consequences as previously threatened; however, this time attempts have been made to steer the students into a positive environment. Research further indicates that the number one predictor for delinquency is truancy, the truant students could become delinquent youth. By diverting them from detention and reengaging them in school; hopefully, they will be diverted from delinquency court as well. It is the goal of the diversion program to encourage the students Page 1 of 14 to return to the traditional school setting, seek alternative school settings, or obtainment of their GED; however, most importantly the goal is to help the students and their families address potentially criminal behaviors to prevent further involvement with the criminal justice system. Once ordered to attend school and participate in the program, intake appointments are scheduled with the students and their parents/guardians. During the intake interview, reasons for the truant behavior are determined and appropriate referrals are made to reengage the student with their educational institution, address mental health and/or substance abuse issues, encourage parental involvement with their child's academics, and encourage their future aspirations toward graduation or GED attainment. Research has shown that one of the strongest predictors for juvenile delinquency is truancy. Addressing the needs of the truant students prior to the filing of any criminal or delinquent charges, if that was a potential reality, would prevent these students from entering the delinquency court system. Based on enrollment data within the 13 public school districts in Weld County, there were approximately 42,956 children enrolled for the 2006-2007 school year. During the 2005-2006 school year, the Weld County School Districts suspended 5,926 students, expelled 170 students, and referred 165 students to law enforcement. Due to expenses, only four school districts have filed petitions in Weld County Juvenile Court based on truancy, the districts are Greeley/Evans School District 6 (SD6), Windsor School District RE-4, St. Vrain Valley School District RE-1J, and Fort Lupton School District RE-8. In total for FY 2006, 86 juvenile petitions were filed with the Court alleging that the students were habitually truant. Of these cases, the majority were from SD6. This number of filings ranked Weld County eighth in the State behind the 2nd (Denver Page 2 of 14 Juvenile), 1st(Jefferson/Gilpin Counties), 4th (El Paso/Teller Counties), 10`h (Pueblo), 17`h (Adams/Broomfield Counties), 18`h (Arapahoe/Douglas/Elbert/Lincoln), and 20th (Boulder) Judicial Districts. The Colorado Department of Education's database revealed that for all of the Weld County School Districts, an average truancy rate of 2% which is roughly 859 students. The largest school district in Weld County is Greeley/Evans School District 6 (SD6) has 22,702 students enrolled for the 2006-2007 school year. To date, there have been over 668 referrals from SD6 to the Juvenile Assessment Center(JAC) to address truancy issues. Of the students referred to the JAC, 229 (34%) have resulted in subsequent petitions to compel attendance and have been referred to the diversion program by the Magistrate since December 13, 2006. The Truancy Diversion Program currently has 245 students ordered to participate. Using restorative justice principles and truancy prevention programs as guides we are modifying the diversion program to fit our community's needs through referrals, education, and basic supervision principles. It is not the belief of the diversion program that there are predominately bad students within the Weld County School District; there are issues within the School District that are beyond the justice system's control. As has been reported, the Greeley/Evans School District is under academic watch status with Colorado Department of Education. If the diversion program can address the issues of truancy and delinquency, SD6 can focus more on the necessary educational components to better prepare the students for their future. We will be assisting the judicial system far more significantly then addressing the truancy/delinquency issues independently. Page 3 of 14 The totals for the students registered in the Weld County School Districts are as follows: 20,567 (55%) White/non-Hispanic, 15,720 (42%) Hispanic, 419 (1%) Asian/Pacific Islanders, 362 (1%) African Americans, and 265 (1%) American Indians; 18,038 (48%) females and 19,295 (52%) males. The diversion numbers more align with the total school districts populations. In our current programs we have discovered a need to educate the parents on the importance and obligation for school attendance, specifically among our Hispanic/Latino population. Based on the parent's own experiences with school, which are that an education was a privilege after a certain grade and/or an importance of graduating from high school, little encouragement has been given to the students to attend. Assigning projects to the students to explore the importance of an education for their future endeavors are given as a "sanction" in both programs. We utilize multi-cultural counseling programs and other area resources to allow the students to ask questions and seek information that otherwise might not be available. The diversion program provides an educational class to the juvenile participants that are attending high school; parents are encouraged to attend with their child. Issues discussed include communication skills, peer pressure, substance use, suicide education/prevention, anger management, "normal" teenage emotions, victim empathy, healthy non-violent relationships, online safety, and life skills such as budgeting and employment/interviewing skills. As the diversion program expands and issues arise, modifications to supervision or classes will be made. The areas of delinquency diversion and truancy prevention are continually being studied, the Director is continually looking for updated information regarding how to improve the program for the juveniles in the community and provide a positive experience while holding Page 4 of 14 the juveniles accountable for their truant and/or criminal behavior. The bottom-line is prevention, preventing this identified group of juveniles from entering into or further entering into the criminal justice system. Potential cost savings to the community can be calculated to include the number of community service hours completed by diversion participants, the salary and time saved that would have been incurred by the employees of local law enforcement, the District Attorney's Office or School District Attorney's, the Courts, the School District, and the Probation Department had the cases proceeded or returned to Court, and if the juveniles remain law-abiding and complete their education they will become productive employees and members of the community. Page 5 of 14 • Impact/Outcomes and Evaluation Goal: The Truancy Diversion Program expects to address student truant behavior resulting in improved attendance (75% improvement) and decreased delinquency behavior of those court ordered to participate in the program. Program Objectives: Direct Service Prevention Program: prevention and/or termination of delinquency risk behaviors, improved family communication, early intervention with truant students prior to the possibility of becoming juvenile delinquents. By addressing the reasons for truant behavior prior to delinquency court intervention, specifically, substance use issues, the delinquency behaviors will decrease, their truancy issues will be addressed, resulting in improved student learning and educational environment. Graduation from high school or the obtainment of the GED is a"bonus" benefit of the diversion program. It would be unrealistic to measure the diversion programs success or failure on an increase in the graduation rate due to the confidentiality of student records, the inability to verify the obtainment of a GED independently, and the potentially lengthy time frame from the date the students were in the program until graduation. The primary objective will be the prevention of these students moving into the delinquency court system. Performance Measures: Statistical data is categorized and recorded as cases are accepted and terminated within the diversion program. The Director will be logging data into an Excel spreadsheet to track demographic information, referrals to the program, acceptance into the program, conditions of agreements, referrals to community agencies, number of hours of Page 6 of 14 community service assigned/completed, educational class attendance, restorative justice conferencing attendance, termination/completion dates, criminal or truancy case filings, and any other data that may be relevant to measure whether or not a portion of the program needs to be implemented, modified, or removed. Based on recidivism, new cases filed against the prior participants in Juvenile Court will be monitored at the six-month, one-year, and two-year intervals. In addition, truancy cases filed in Juvenile Court will be tracked to determine if the juvenile participating in or terminated from the delinquency program have been or are currently considered truant. If a certain component within the diversion program appears to have a pattern of"failure" the reasons for potential problems will be evaluated and modifications made accordingly. It is the belief of the diversion program that there will always be a need to evaluate and modify the program based on new research or data, trends, and/or community needs. We will be relying on the databases maintained by the Courts, the District Attorney's Office, and the School Districts. Page 7 of 14 Project/Program Design and Implementation Students identified by the School Districts as being habitually truant will appear in Court for the issuance of an order compelling attendance and participation into the diversion program. Once ordered, an intake appointment is scheduled with the student and their parent/guardian. Upon arrival, they will be asked to complete questionnaires aimed at receiving statistical data as well as family dynamic information and high risk, delinquent behavior while truant. During the intake interview, meetings with the parent/guardian and the student are done without the presence of the other party. Specifically, details regarding what strategies have been implemented by the parent/guardian to address this issue prior to that date, what if anything motivated the student to attend school, what the consequences were at home due to this behavior, and their opinion regarding the importance of an education. Information solicited from the student includes their activities when not in school, what their attitude is toward an education, their desire to attend and complete an educational program, and their future plans. This intake process is done to create the agreement that the student and their parent/guardian will enter into to motivate the student to attend school and the parents to be more involved with their child. The agreement includes community service hours, attendance at a class offered by the diversion program (if in High School), participation in substance abuse or mental health treatment if appropriate, participation in anger management or gang specific counseling if appropriate, and required attendance in school. Additional conditions of the agreement can include a project, Page 8 of 14 employment, payment of a fee to participate in the diversion program, and any other referral to address issues that are influencing the student to be truant. Continued case management is done via direct contact with the student, their parent/guardian, the school of record, and community agency as needed. Attendance is monitored regularly through websites or telephone calls to attendance clerks at the schools. In working with the truant students for the last six months, it has been noted that several of the students are using or at the least experimenting with substances while truant from school. They are also committing other criminal offenses such as trespassing, burglary, assault, etc. One of the barriers to the students receiving assistance to address issues includes the family's inability to afford programs for their students. On average 58% of the students enrolled in the Greeley/Evans School District are eligible for the free or reduced lunch program. Adding the inability to pay for services, there are only a few agencies in this community that work with adolescents, Island Grove Regional Treatment Center(Island Grove) happens to be one of them. With this grant in mind, they have agreed to collaborate with this program to provide evaluations and treatment for the students participating in the truancy program. Currently their fees for services are beyond what many families's can afford. Funding an employee for the agency, these issues can be addressed at a greatly reduced fee or even free to the students. Part of the treatment plan may only include a 4-6 hour education presentation for students regarding substance or it could include weekly counseling sessions. Page 9 of 14 • By collaborating with Island Grove, we hope to address the issue of substances and refocus the students on an education and away from the criminal lifestyle associated with illegal narcotics and alcohol. In addition to Island Grove, there are several other community agencies in the area that can assist the students and their family's with their needs in order to facilitate a successful future for all of the children in the family, not just the one seen by the Court. The agencies are too numerous to list; however, depending on the needs they could range from the Weld County Food Bank, United Way, A Woman's Place, Weight Watchers, Hospice of Northern Colorado, and Catholic Charities to name a few. The diversion program plans to implement a restorative justice conference prior to the 07-08 school year, to provide the truant students the opportunity to see their worth to the community and how their behavior affects those in the community. It is also anticipated that a version of Teen Court, specifically a "Magistrate Panel,"will be implemented during this same school year to improve the truant student's attachment toward their school and fellow students. The goal is to provide some positive peer pressure in improving school attendance and involvement. Currently, there are two other programs specifically designed to work with this population within Weld County, one of which was mentioned earlier, the Juvenile Assessment Center (JAC). The majority of the students participating in the Truancy Diversion Program have been referred by the School District to the JAC prior to their referral to the Court. Unfortunately, the students and/or their parent/guardian did not follow through with their recommendations or did not meet Page 10 of 14 with them in first place. The second program is called the Multi-Disciplinary Youth Assessment Team (MYAT) offered through the Weld County Department of Social Services. This program works with non-adjudicated adolescents on a strictly voluntary basis. The parent/guardian must contact the MYAT program and request their services. Of the 245 students ordered to participate in the truancy diversion program, only seven of them were also working with a case manager from the MYAT program. It should also be noted that of the 245 students in the truancy diversion program, none of them are currently on probation, the School Districts nor the Magistrate desire to duplicate supervision services. In summary, the 245 students currently under this programs supervision are not receiving services from other programs, are not addressing their truant behavior, and are headed for delinquency should these issues continue. If students participating in the program have improved attendance, have re-engagement in their academic settings, experience increased communication with their parent/guardian, decrease in their delinquency behaviors, increased feelings of self-worth and a part of the community the program will be worth continuing through this funding opportunity. The funding for the program during this grant period will include continued funding for a case manager ($75,000), a part-time Spanish language interpreter ($39,000), and a treatment provider ($97,000). Total requested $211,000. Potential cost savings to the community can be calculated to include the number of community service hours completed by diversion participants, the salary and time saved that would have been incurred by the employees of local law enforcement, the District Attorney's Office or Page 11 of 14 School District Attorney's, the Courts, the School District, and the Probation Department had the cases proceeded or returned to Court, and if the juveniles remain law-abiding and complete their education they will become productive employees and members of the community. For the Weld County School Districts, two of which are on "watch" status with the State of Colorado due to low standardized test scores, the truancy diversion program will result in a more accurate daily attendance number needed by the School Districts for funding. The program plans in the future, to ask the Weld County Commissioners and the local School Districts to continue funding following this grant cycle. If the grant is not awarded; however, it is uncertain how the program will continue to be funded given the early stage and unproven successfulness with this portion of the diversion program. See attached Timeline/Milestone Chart. Page 12 of 14 Capabilities/Competencies For purposes of agency background, the Weld County District Attorney's Office is the office in charge of prosecuting both adult and juvenile criminal defendants within the county. One of the additional programs provided by the Office includes the Juvenile Diversion program. The Diversion program has been diverting first-time juvenile offenders from the traditional court system since August 2005. The basic premise of the program is to address the criminal behavior in a timely and restorative manner to prevent the juveniles from future criminal/delinquent behavior and further penetrating the criminal justice system. To date, 250 juveniles have been accepted into the program and 97% of them have completed their agreements successfully. Supervision of the juveniles in the diversion program prevents labeling them as delinquents, allows them to repair the harm caused to the community, and focus on their future rather than on their past behavior. The current staff includes the Director, two Case Managers, and one part-time Spanish language Interpreter. The Director and one of the Case Managers supervise both delinquent juveniles and truant students. The other Case Manager handles a caseload of all truant students. The Interpreter is utilized in both programs. Currently we are providing case management or pending an intake interview with 333 juveniles/students. The substance abuse treatment provider will be an addition to our staff; however, the candidate will be chosen in conjunction with Island Grove's standards and qualifications for the position. Page 13 of 14 See attached Resumes of the Director of the Diversion Program and current Case Managers. See attached Letters of Support. Page 14 of 14 Other Attachment File(s) •Mandatory Other Attachment Filename: Tlmeline.doc _ .---- ------- .. . 0####'I"#`Nlt;w' t its To add more"Other Attachment"attachments,please use the attachment buttons below. dd 6000 OtliO AttaohmehU F1eY�t6 t�pt}Qnt11'(?,Chet Attachment VIeW Qptronel t3thar�Aitachment w a ^..i E c et gie an 6 CI w 6 a U el � U E- U .N ■ ❑ CD b 3 Ti U N 0 I N 4 O CD a b r cya O b C) N vCV to o L) x PI) CU V Ci '• .°'o CU b• > > _ en 66 Ill S Ii El . el a " o N •G fv n.€ w„ `' 'ate""$ ¢ V N E a ❑ a d. dE d d+E,' /�y y• O ta E. F r',11 f Vo 0 to b02 b0 ern *h`� !!1`...,.' + IP'•�ig� cco ...taa tdimm : 'I1 pipe �+t E O " v O by N 00000000000 t o C d0 l� �D Inc i M N .-i °tu Ititlitlak,� Cl. .C c •CC O O O H coo. 33 .OV-cot O Ne STATE OF COLORADO o WELD COUNTY COMBINED COURTS * (-I) * Roger A. Klein,Chief Judge + * Karen L. Salaz, District Administrator 1878 * Catherine L. Walker, Clerk of Court Rebecca A. Koppes Conway District Court Magistrate May 24,2007 To Whom It May Concern: I am writing as the judicial officer who hears juvenile delinquency and truancy matters in this district. It is my belief that we owe extra time and attention to our young people in programs that make sense not only as effective but on a cost based approach. The programs I recommend to you meet that criteria with excellent results demonstrated and promised. I urge your support financially for the program before you. I am proud to recommend for funding the program created in the 19ih Judicial District through the District Attorney's office. In the last year and a half,the program has been an outstanding success with delinquency cases. The criteria I use to make that determination is that it is effective in that it meets the individual needs of the young person involved as well as the needs of the community. It is clear that children must be able to learn the skills necessary to follow the rules required in society. Attendance at school is one of the ways in which those skills are learned. In just one of the eight school districts, over 500 children were identified as being truant after the first two months of school. Failure of our community to make sure that children are attending school is unacceptable and the diversion program helps address that number. As part of a larger program,the diversion program began accepting young persons into a program designed to combat truancy that progresses from an informal program to court action with detention possible. The program created by the District Attorney to combat truancy is significant to our community. It mirrors the delinquency diversion program but it is not provided until they appear before the court. It is an intensive supportive approach to helping children back into the school system. There has not been a long period of time dedicated to the truancy program but 245 referrals have been made since December 13,2006. Tracking of attendance, referrals to community programs,and case management is occurring and to date, the majority of the children are complying with the formal court orders to attend school. In the past,the orders would require children to attend school but it was clear that there was little but a threat of detention to ensure success in compliance. Although the truancy program may not seem to immediately impact the delinquency docket, it makes good sense that children occupied in school are less likely to be engaged in conduct that is delinquent. My reading of current and past research seems to support a preventive approach to delinquency. Our dollars would be wisely spent on children who are having difficulties attending school as this is a solid first indicator that the child is not functioning as necessary in our society. My experience on the bench validates this time and time again as almost all of the children have had difficulties in school before their first criminal episode. For the above reasons, I urge your support financially for the program before you. Sincerely Rebecca A. Koppes Conway 901 Ninth Avenue,Post Office Box 2038, Greeley,Colorado 80632-0138 Phone: (970)351-7300 x5500•Fax:(970)356-4356 http://www.courts.state.co.us/district/19th/19dist.htm Greeley-Evans School District 6 John Gates • Director of School Safety& Security • 1025 9"Avenue • Greeley,Colorado 80631 970-348-7777 • Fax:970-348-6231 • jgates@greeleyschools.wg To Whom It May Concern, This letter is to encourage your consideration for funding of the Weld County District Attorney's Office, Truancy Diversion Program. As the Director of School Safety and Security for the Greeley/Evans School District, I have worked with the Director of the Delinquency Diversion Program and the Truancy Diversion Program since August 2005. The working relationship with the District Attorney's Office and the School District has been collaborative in the past and continues to be successful in working together for the benefits of our students, teachers, administration, and our facilities. Due to the District's increasingly high number of truant students, the School Board adopted a new Strategic Plan at the beginning of the 2006-2007 school year, which includes the enforcement of the attendance policy and the Colorado Revised Statues regarding attendance. The District is concerned that the truant students are not receiving the education that they deserve. We want to encourage the students to have higher expectations and encourage their futures. The Truancy Diversion Program has been working specifically with our students that have been identified as habitually truant and referred to the Magistrate for an Order Compelling Attendance. To date, they are supervising 22,9 of our truant students. Returning these students to school will increase our daily attendance rate which in turn increases our financial budget to improve our programming and services within the District. The students will receive a sense of accomplishment and a brighter future. In addition to the educational benefits, based on my z9 years in law enforcement, students that are not attending school are usually exhibiting criminal behaviors in the community. The diversion program has encouraged and succeeded in returning a majority of the students to their schools; which in turn decreases their delinquent behavior. Keeping our students in school, encouraging their futures, and decreasing the delinquent behavior will benefit our community in more ways than can be measured. I strongly recommend the funding this program to allow for continued success of our students and our community. Sincerely, John Gates Director School Safety and Security Greeley/Evans School District 6 Visit us on the web at www.greeleyschools.org or www.evansschools.org. onk • � s a n rove regional treatment center 1140 M Street 1260 H Street 145 First Street 212 West Mountain Avenue 1250 N.Wilson Avenue Greeley,CO 80631 Greeley,CO 80631 Fort Lupton,CO 80621 Fort Collins,CO 80521 Loveland,CO 80537 (970)356.6664 (970)351-6678 (303)857-6365 (970)493-1157 (970)669-1700 May 24, 2007 To Whom It May Concern: This letter is intended to express Island Grove Regional Treatment Center's support for the Weld County District Attorney's Office and the Juvenile Diversion Program. As Weld County's largest substance abuse treatment provider, we look forward to any opportunity to provide integrated services to the Diversion Program, with the goal to develop promising new practices focused on prevention and intervention. If additional information is needed regarding our support of this integrated project, please contact me (970-313-1186 or kalexander a(�islandgrovecenter.orci). Sincerely, Kendall P. Alexander, LCSW Executive Director Solutions for Living 7Gitnberty S. 'Kinne p0 Box. fbOT7 Greeley, Colorado 80633 (t70)381-14.4.6 Professional Experience: Director,Juvenile Diversion rid Judicial Pistrict Attorney's Office fice July ZOOS-present t11 tOtk Street, 9reeley, Colorado Supervisor. Michael tgourice, Ckie f Peputy District Attorney • Established the juvenile detintuency and truancy diversion prorams. • Supervise employees and prepare budget. • Supervise juveniles in both programs. • Attend and participate in community meetings and collaborative efforts. • Maintain statistical data regarding program participants. • Apply for and maintain compliance with grant opportunities. probation Officer fi:cer united States Pistrict Court-District of Colorado MarckZ001 Juty ZOOS ftnt Stout Street, Denver, Colorado Supervisor. Per policy Contact Ifuman Resources • Supervise4AduIts sentenced to probation, Supervisedleelease, and/or parole. • Conducted residential and employment contacts. • Communicated with the Court, uS Attorneys, Federal public Defenders and defense attorney's, treatment providers, etc. through both oral and written documentation. • prepared reports, revocations, updated presentence reports, bail reports, reviews, etc, regarding compliance with conditions and recommendations. probation Officer ficer III State of Colorado-fttk Judicial Pistrict July fttb-Marck,Z001 f54 ttk Avenue, 9reeley, Colorado Supervisor. Mary Carew • Supervised Adu It 0 f fenders sentenced to probation. • Conducted residential and treatment contacts. • Communicated with the Court, Pistrict Attorneys, Defense Attorneys, victims, and treatment providers through both oral and written documentation. • prepared reports, complaints, reviews, and updates for the court regarding compliance or non-compliance with orders and recommendations. • prepared and submitted statistical reports to the State Court Administrator's Office fice for the lth Judicial Pistrict on a monthly basis. program Analyst I State of Colorado-State Court Administrator's Office fice January June lift 1301 Pennsylvania, Denver, Colorado Supervisor. 'Ken Tomlinson • Analyzed data complied by 160T1 for certain t(istricts in the State for accuracy o f data entry. Completed a report regarding findings,followed with training to the department to aid in prevention of future errors. Deputy Probation Officer State of Colorado-8tk Judicial District December lffz July 1876 300 west Oak, Fort Collins, Colorado Supervisor. Les)eudner • Supervised Adults and Juveniles sentenced to probation. • Assisted the Specialized Officers ficers with supervision and residential contacts. • Corresponded with the Courts, Attorneys, Defendants, and other jurisdictions through written and oral communication regarding the case or cases under supervision. • prepared reports, reviews, and updates for the Court regarding compliance with conditions. Program Specialist I Larimer County Community Corrections August(ff4-July lffb 300 west Oak, Fort Collins, Colorado • 4Fal fway afouse-Monitored client acti✓ity outside and inside of the residential facility. • Day peporting Center-Monitored uAs, administered Bas, check-ins, and prescription medications for nonresidential,pretrial,probation and parole clients. • youth Offender fender Cesponse Team-On call for,Z4-hour shifts responding to law enforcement agencies for detention screenings on'Iuveniles taken into custody. Monitored juveniles placed on 4ferne Detention a.nd.Flectronic Monitoring. Court Clerk I State o f Colorado-gtk Judicial District July-November Mt! Larimer County District Court, Fort Collins, Colorado • frocessedjudicial motions, orders, and paperwork from attorneys. • provided public assistance with information regarding closed and pending cases. Assistant Division Clerk State o f Cotorado-gtk Judicial District January June 1??f Larimer County Court, Fort Collins, Colorado • updated information on defendants for warrants who were in non-compliance with court orders. • Instructed defendant on the process for completing the orders of the Court. Probation Officer I State o f Golorat4o-Pik Judicial District March June PM+ 300 West Oak, Fort Collins, Coloratfr • Assiste4 the Volunteer Coort(inaator with 4aaili, operational ttuties. • Organized the extensive casetoa4 of tfr fen4ant files on the jukicial cornputer organization. • frovi4ed backup supervision in cases Of illness, vacations, or emergencies. Peputtj Juvenile Officer Jackson Count1 Probation Pepartcnent Matt-Akigust if 'Kansas Citiy, Missouri • A4ssiste4 the officers with.high intensitT probation supervision. • Co facilitates(f&iaili' group sessions on a weeklij basis. "F.c(ucation: Coloratfr State uniiersitt/ Bachelor's Degree: Business*4nninistration Bachelor's Pegree: ifuntan PeVelopnent ant{ Stu4ies (1 nphasis in 4-ifolescence) References available upon request Juvenile Diversion Case Manager Job Qualifications/Description Job Description: Supervise first time juvenile offenders participating in the Weld County District Attorney's Diversion Program for compliance with agreement. Contacts with the juveniles, their families, and community agencies will be required. Saturday or evening hours may be required. Minimum Qualifications: Bachelor's Degree (BA) from four-year College or University with major coursework preferable in Criminal Justice, Sociology, Psychology, Social Work, Human Development, or related field. Prior experience working with juveniles and/or bi-lingual skills is preferred due to the independence that will be necessary to perform supervision activities. Krista Britton Education: Bachelor of Science — Human Development and Family Studies Colorado State University, Fort Collins, Colorado Colorado Addictions Counselor Coursework May 2003-January 2006 All course work and hours have been completed for Colorado Addictions Counselor I Certification. Completed approximately half of required courses for CAC II. Work Experience: Weld County District Attorney's Office January 2006-Present Juvenile Diversion Case Manager • Conduct intake interviews with adolescents and their parent/guardian for program consideration. • Provides case management for juveniles participating in the delinquency diversion program and students in the truancy diversion program. • Communicates with the Court, community agencies, and the juveniles. • Works in a team environment to provide educational programming to adolescents participating in the Diversion Program. Turning Point Center for Youth and Family Development, Inc. March 2002-January 2006 Positions Held: High Mental Health Program Lead Counselor/Case Manager Boys Residential Lead/Evening/Day Counselor Emancipation Group Home Counselor • Assisted in program start up, including scheduling staff, volunteers, work study students, and interns, worked with Program Coordinators in necessary tasks, ran staff meetings and assured a safe environment for clients in the new program. Responsible for Case Management; duties included treatment planning, file auditing, contacting and working with referral agents, and coordinating medical and dental appointments for clients. • Focused on milieu management, behavior modification, and running educational groups. Primary counselor for clients, responsibilities included treatment planning, primary sessions, attending monthly staffings and documented interactions. • Provided case management and life skills assistance for males ages 16-19 committed to the Department of Youth Corrections or the Department of Human Services focusing on emancipation. Colorado 8th Judicial District Probation Department May 2001-July 2002 Probation Officer • Conducted investigations and interviews with defendants to prepare presentence reports and recommendations for sentencing. References available upon request. • David R. Mancuso Education University of Colorado Boulder, CO BA Sociology Virginia Wesleyan College Norfolk/Virginia Beach, VA Major: Business Professional Experience Weld County District Attorney's Office 1/07-Present Greeley, CO Position: Truancy Diversion Case Manager -Case Management for truant students ordered to participate in the program. -Conducting Restorative Justice Shoplifting Conference for juveniles participating in the delinquency diversion program. -Working as a team to provide educational programming for adolescents participating in our programs. Namaqua Center 7/06-1/07 Loveland, CO Position: Counselor -Residential Treatment Counselor with 6-13 year old at-risk youth. Alternative Dispute & Conflict Resolution Experience Longmont Community Justice Partnership 3/06-present Longmont, CO Position: Facilitator and Co-Facilitator -Facilitate conferences with offenders and parties affected. -Record notes during Community Group Conference. -Assist in composition of agreement for offender. CU Restorative Justice 11/05-6/06 Boulder, CO Position: Facilitator and Co-Facilitator Geographic Information Physical Address Weld County District Attorney's Office 915 Tenth Street, Suite 201 Greeley, Colorado 80631 Map and Street Description The service area for the grant request includes the entire county. Boundaries of the county may or may not have roads defining the area. The Office is located in Greeley within Weld County, Colorado. Given the size of the County and the 13 school districts, we are not restricted to providing services only within the city limits of Greeley. The GIS department has provided a map of the County which is attached as a PDF file. 403 n 11 19 n^ a n a n A 10 W le.l II.s O w 51 53 35 ,, 59 1 OOOO18 ns,a,n i0.....13.1R la 4.'22',R 122.w ed 4'140 . ® -_ •_— -.___ .0!„. _ �_ _ a -— 139 I TT r a_L.� ..o f 3 t I,n .' yy r-_ I 5 T._ar-._` I u rIT-. III,a i ru3 - a I• _ .� . 1 - Yl...mow �- '--9'.--\-.0„,-r- 1 .,.,.1� ti ,N 112 a n— e ......3 444.4__._, i_._ _ r �.. I la . l -, .-'_#�- - -r .1_, .,__. 1-1 I. • 1I 99 • . '1:jil) ; 1 'Ir: • ? , . VI ... ...._.:�1_.—._.. I 4444 ......� .._. _.. - - 4444. -1\:\\ I _ o .. .. 4444. .. 1 r • l q I i._r1�i _i f ;4-:.. I mg • ,e, r I It_ 1,_ _ 1rJ1 f l I1 I n1 _ _ 1 1P 1 r�I :l.�. 11 1 �....— _-W .� •1 i in npl.53 a 0.Rn�TS'Wm,N li,3��5 R CO 131//3936 IN as w,iq 14 N2 1*N.W,s.I1 4, ; .'''l Tr,„ I_F. . _._1.. 4_,, 4...__. �}.__,.. -i' F- CS ° a '8"Om '--i- ` ' i— L fi .. Weld County District Attorney's Service Area r 3. Grant:OJJDP•2007-1637 ts'LL�Jj „f a )--1116-112 Weld County District Attorney's Office-Juvenile Diversion n-- ..e.. isse��1. G Jar + t.. •i:. y.,., 3 i • 1 ; /. l . 4 444 i _j. '� �..' i • >0 • .• 1 . .,',.7—..:: � �'•- {•� ti_ }• , '� a Kimberly Klnne (970(356-4010 x4775 739!4. , L I;f-- i r �D' 11Y P pc,„ a _ 1°�u; !.``"I-_:-rte' ' - 114'1- g''. � ::::.". 1 b Y ^ q .�.-I LJ - ..6. _ .. -•444, -'I 4 ..I , ...1.•a _ ,5 .i .s 1'• '1.M '''..HIGHWAY $ FIRESTONE LONOMONT � F r kd!` • :. L. ........_- _ - - ��,..MAJOR ROAD L:.i FORT LUPTON r' MEAD .,�11 � y l. .LOCALROAD C:.' FREDERICK ','I' MILIJKEN 44 7 4_ .:J.,....� ..L.. _,4 ., __.._ �.r3.....' 39]4 4 r,.• •%!,, HYDRO s�z'• r:T 33._ `- �f--�._ .. rs a BERTHOUO � .% PLATTENLLE - r •^ - I • '�° BRIGHTON JONNSTONN , SEVERANCE s— f� 1, liar'• _ _ _� ..�...I I• '.:' ":.r' N J • *IT L., ' •. _ T, _ .. • .`.• 1, . r DACONO ''1 KEENESBURG = TNORMON r t • `7,7..!" • ... .-.--A.. ,.�... 'q EATON KERSEY TRrMTH ✓ _ti i,, a1i., � • i ._{-,;,., s .C.. n ERIE LASALLE WINDSOR }r�, t C,,s: `` _ .r_ ,° ___ a_� - `i: EVANS ‹F+ LOCHBulE a 3 • 4474 .1 - ./-' L... _ 'tin.i__ 'w ..�+lY.., I ! I , I- _ e ' ._ ` .. _ . _ ' � eft _ r_J_.... . i u.. _.2.._.1> o s so so ••m• . , y 21 73']5''77"N 11 33.-35'9,-ID"il 0 4 n .111-5."51 55 a s O O 61,-;7, q >1 l n .9 . .,. n .1 19 9, W IC 9r low, N O.dw or The Weld County DisWct Attorney's Service Area Is all of Weld County,Colorado. I --1r== The Weld County District Attorney's Service Area Is bounded by County Road 1 to the West, w ni- E �'--= s" County Road 157 to the East,County Rood 2 to the South end County Road 140 to the North. r '-" DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 0348-0046 • RUviiill nUbllt 61dr'it;ibidtlosttra statement I 1..Type of Federal Action: 2.*Status of Federal Action: 3." Report Type: H a.contract Li a.bid/offer/application -7] a.Initial filing [✓�' b.grant [' b.Initial award L] b.material change Li c.cooperative agreement l d.loan Li c.post-award ❑ a.loan guarantee H I.loan insurance 4. Name and Address of Reporting Entity: j‘7. Prime I ''SubAwardee •Name Weld County District Attorneys Once i •Street 1 Street 2 915 Tenth Street Suite 201_. _-- J Post Office Box 1167 J •City State Zip f Greeloy - [CO.Colorado][80632 1 Congressional District, it known. I4 ,- 6.'Federal Department/Agency: 7." Federal Program Name/Description: US Department of Justice OJJDP ] Pan E-Developing,Testing and Demonstrating Promising New Programs ♦ I v CFDA Number, if applicable: 116541. _ — [ 8.Federal Action Number, if known.' 9.Award Amount, if known: I 10.a.Name and Address of Lobbying Registrant: b. Individual Performing Services (including address if different from No.10a) Prefix 'First Name Middle Name Prefix •First Name Middle Name ]]Kenneth --._] IR j Kimberly I i. 1 Last Name Suffix •Last Name Suffix [Buck _— - —_ - ._-J __J f Kinne ] Street 1 Street 2 'Street 1 Street 2 _._. _.•City State Zip 'City State Zip LII ] 11. •Signature: Gong).wel oil sub rrant;qov Information requested through this form is authorized by title 31 U.S.C.section *Name:Prefix •First Name Middle Name 1352. This disclosure of lobbying activities is a material representation of fact L 1 Kimberly 5 [ upon which reliance was placed by the tier above when the transaction was ----- - — ---- ——- — made or entered into. This disclosure is required pursuant to 31 U.S.C.1352. •Last Name Suffix This information will be reported to the Congress semi-annually and will be f KinneI _ - 1 available for public inspection. Any person who fails to file the required _. J _. disclosure shall be subject to a civil penalty of not less then$10,000 and not --- more than$100,000 for each such failure. Title: I Director,Juvenile Diversion Telephone No.: 1(970)356-4010 x4775 H Date: Compie,ed on sobrnrsson to Grants.goy', Federal Use Only: Authorized tor Local Standard Form-LLL(Re Reproduction vv 7.97) Budget Narrative File(s) Mandatory Budget Narrative [BudgetandNarrative.doc 1 K late Mph f* 000 t+l 06 4t. To add more Budget Narrative attachments,please use the attachment buttons below. F410 Qp4a ii Pups l�. O&M :Dote*.stiz Doa et nth+ r*yi.,opt Dijo s v. Budget A. Personnel (Salaries) Cost Truancy Case Manager (100%) $56,000 Interpreter(100%) $39,000 Substance Abuse Treatment Provider (100%) $97,000 Total Personnel Funding Requested $192,000 B. Fringe Benefits Cost Truancy Case Manager (100%) $19,000 Total Fringe Benefit Funding Requested $19,000 Total Project Funding Requested $211,000 Total Amount Funding Diversion Program from Other Sources $143,600 Budget Narrative Amount requested is to continue funding a full-time Truancy Case Manager, a part-time Interpreter, and hire a full-time substance abuse treatment provider. A grant from the Colorado Division of Criminal Justice funds the Director, a portion of the Interpreter, and a small portion of the current Truancy Case Manager ($93,619) from July 1, 2007 through June 30, 2008. The amount requested from the State of Colorado for the Truancy Case Manager ($11,190) would be reallocated to other areas should funding be approved through this request. The Weld County Page 1 of 3 Commissioners through the District Attorney's Office will continue to fund the current full-time Case Manager ($49,981). The requested full-time Truancy Case Manager position includes an annual base salary of $27,726 with $9,574 in benefits, totaling $37,300. Starting salary for similar positions such as a probation officer would be $37,200 plus benefits. The current employee is a recent college graduate with limited experience in this field. The salary plus benefits as requested is appropriate. An additional $400 for the second year of the grant period is requested in anticipation of the increase in benefits and cost of living expenses, totaling $75,000 during the grant period. Based on the need for a part-time Spanish language Interpreter to assist with both the delinquency and truancy diversion programs, the grant request includes $19,500 at an hourly rate of$12.50 for 30 hours a week for two years totaling $39,000 during the grant period. The requested full-time dedicated substance abuse treatment provider would be hired by the treatment agency and reimbursed by the diversion program via grant funds at a rate of$48,500 a year for the two years totaling $97,000 during the grant period. The agency, Island Grove Regional Treatment Center, would be paying the salary and benefits, if applicable, for this addition to the diversion program. At this point, we do not have a break down of salary versus benefits from the treatment agency. Page 2 of 3 All other general operating expenses will be incurred by the Weld County District Attorney's Office or through fees collected from program participants. Amounts are not listed in the budget as it is difficult to delineate what those expenses will total for this specific program and what amount of fees will be collected from participants given the limited financial resources of the families' being served. Page 3 of 3 • OMB Approval No.4040-0007 Expiration Date 04/30/2008 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project(0348-0040),Washington, DC 20503. • I PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND I IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794),which and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d) (including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975, as amended (42 of project cost)to ensure proper planning, management U.S.C. §§6101-6107), which prohibits discrimination and completion of the project described in this on the basis of age; (e)the Drug Abuse Office and application. Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency, the Comptroller General abuse; (f)the Comprehensive Alcohol Abuse and of the United States and, if appropriate,the State, Alcoholism Prevention, Treatment and Rehabilitation through any authorized representative, access to and Act of 1970 (P.L. 91-616), as amended, relating to the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or documents related to the award; and will establish a alcoholism; (g) §§523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h)Title VIII of the 3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing; (i) any other conflict of interest, or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made; and, (j)the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s)which may apply to the agency. application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the 1970(42 U.S.C. §§4728-4763) relating to prescribed requirements of Titles II and III of the Uniform standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91-646)which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or Personnel Administration (5 C.F.R. 900, Subpart F). whose property is acquired as a result of Federal or 6. Will comply with all Federal statutes relating to federally-assisted programs. These requirements apply nondiscrimination. These include but are not limited to: to all interests in real property acquired for project (a)Title VI of the Civil Rights Act of 1964(P.L. 88-352) purposes regardless of Federal participation in which prohibits discrimination on the basis of race, color purchases. or national origin; (b)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 8. Will comply, as applicable,with provisions of the 1683, and 1685-1686), which prohibits discrimination on Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328) the basis of sex; (c) Section 504 of the Rehabilitation which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply, as applicable, with the provisions of the Davis- 12 Will comply with the Wild and Scenic Rivers Act of Bacon Act(40 U.S.C. §§276a to 276a-7),the Copeland Act 1968 (16 U.S.C. §§1271 et seq.) related to protecting (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national Work Hours and Safety Standards Act(40 U.S.C. §§327- wild and scenic rivers system. 333), regarding labor standards for federally-assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation 10. Will comply, if applicable,with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and Protection Act of 1973 (P.L. 93-234)which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974 (16 U.S.C. §§469a-1 et seq.). program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and 11. Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 75' Will comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969 (P.L. 91-190) and 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et Executive Order(EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of facilities pursuant to EO 11738; (c)protection of wetlands warm blooded animals held for research, teaching, or pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management 16. Will comply with the Lead-Based Paint Poisoning program developed under the Coastal Zone Management Prevention Act (42 U.S.C. §§4801 et seq.)which Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of prohibits the use of lead-based paint in construction or Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures. under Section 176(c) of the Clean Air Act of 1955, as 17. Will cause to be performed the required financial and amended (42 U.S.C. §§7401 et seq.); (g) protection of compliance audits in accordance with the Single Audit underground sources of drinking water under the Safe Act Amendments of 1996 and OMB Circular No.A-133, Drinking Water Act of 1974, as amended (P.L. 93-523); "Audits of States, Local Governments, and Non-Profit and, (h) protection of endangered species under the Organizations." Endangered Species Act of 1973, as amended (P.L. 93- 205). 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. "SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL "TITLE Completed on submission to GIants_gov Director,Juvenile Diversion APPLICANT ORGANIZATION " DATE SUBMITTED Weld County Disrict Attorney's Office-Juvenile Diversion Completed on submission to Grants gov Standard Form 424B(Rev.7-97)Back Hello