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Home My WebLink About20071913.tiff RESOLUTION RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for Victim Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, and the Victim's Assistance and Law Enforcement(VALE)Board,commencing July 1,2007,and ending June 30,2008,with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the Victim Witness Services Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 9th day of July, A.D., 2007, nunc pro tunc July 1, 2007. BOARD OF COUNTY COMMISSIONERS WE COUNTY, COLORADO ATTEST: J 1-J C vid E. Long, Chair Weld County Clerk to the William Jerk;, -ro-Tem BY: �.LL.. an /.sik f Lti�� / ) De, ty CI to the Boar. ( Willi çç AP D O �y- Robert D. Masden ounty forney — yp— 1 Dougla Rademache Date of signature: l 2007-1913 SO0028 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19" Judicial District has made the following award: Grantee: Weld County Sheriff's Office PO Box 330 Ft. Lupton, CO 80621 Grant Number: Project Title: Victim Services Funding Grant Period: July 1, 2007—June 30, 2008 Amount of Grant Award: $78,434.00 IT IS HEREBY AGREED: I. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31, 2007, January 31, 2008, and April 30, 2008 and July 31, 2008. The final report must be cumulative and reflect the activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 31, 2007, January 31, 2008, and April 30, 2008, and July 31, 2008. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of$19,608.50 on or about the following dates: July 31, 2007, October 31, 2007, January 31, 2008, and April 30, 2008 and after receipt of the required Financial Report and Narrative Program Report. Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 2007-1913 • PAGE 2 OF 3 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 7. Special conditions for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: a. Submit a new budget page to the VALE Board throughout the grant cycle whenever the agency receives funding from the cities the program supports. b. Radio equipment is to be used by all crisis response intervention meaning volunteers will also utilize these radios. c. All Victim Assistant Staff(paid and volunteers) will attend a Victim Compensation. d. Project Director to work with the VALE Administrator to revise Goals and Objectives to be more concise. 8. Any equipment purchased with local VALE funds must remain with the grant recipient. Equipment must be used for the purpose designated in the grant application. At the option of the Board, ownership maybe transferred to the funded agency with no further conditions. If the grantee has no further use for the equipment, this information shall be given to the local VALE Board in writing, and the Board shall determine what to do with the equipment. 9. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 10. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 1, 2008 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2008. 11. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 12. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 13. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 2 PAGE 3 OF 3 14. All grant recipients shall make available to the Board or its authorized designee,upon request, all current records and other information, including audit/financial statements, • relative to the implementation of the grant. 15. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director: q Signature: £jA)lA1Cdt4& Date: X9 )I VI Printed Name and Title: SIAS4A1 CV A-N - brat-Me Financial Office . JUL - 9 2007 Signature: ate: Printed Name and Title: Donald D. Warden, Director of Finance and Administration • Authorized ial: Signature: G' 61-14" Date: JUL - 9 2007 Printed Name and Title: David E. Lo . Chair. Weld County Board of Commissioners 1 VALE Board Signature: Date: 7- ZC) - 0 7 Printed Name and Title: Stacy Davis, Chair of VALE Board • Project Director: The Project Director is the individual who will oversee the day-to-day management of the VOCA project. The project director must be a person other than the authorized official or the financial officer. • Financial Officer: The Financial Officer is the person who will be responsible for fiscal matters relating to the project and is ultimately in charge of accounting,management of funds,verification of expenditures and grand financial reports. This must be an individual other than the project director or authorized official. • Authorized Official: This is the individual authorized to enter into legal contracts on behalf of the applicant agency. The authorized official must be a person other than the project director or the financial officer. In local units of government,the Authorized official is usually the city council president or city manager, district attorney,mayor and/or chair of county commissioners. At the state level,the Authorized Official is the Chair of the Board of Directors. For private non-profit agencies,the Authorized Official is the Chair of the Board of Directors. • NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as bylaws or resolutions)immediately following the signature page. 3 (9007— 7/3 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District May 15, 2007 INFORMATION REGARDING YOUR VALE CONTRACT Please find enclosed your agency's VALE Contract for the grant cycle July 1, 2007 through June 30, 2008. It is important that you read all sections of the contract. Below are five sections to carefully note: Section 7: Special conditions. Section 9: Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. Section 11: The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended, including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. Section 10: In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 1,2008 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing,by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. • The local VALE Board will make a decision as to the extension of the grant period by June 30, 2008. New Section 16: The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. Please obtain signatures on BOTH copies and return BOTH to me for the signature of the VALE Chair and assignment of a grant number; one of the originals will be returned to you for your records. The first quarterly payment will be made upon my receipt of o the signed contracts o the 4' quarter report (April, May, June 2007) for continuing grantees Please contact me with any questions. JoAnn Holden VALE Board Administrator District Attorney's Office PO BOX 1167 Greeley, CO 80632 (970) 3456-4010 X4747 jholden(Wco.weld.co.us Location of office: 915 Tenth Street, 2n° floor Post Office Box I I67-915 Tenth Street-Greeky.CO 80632-(970)356-3010-FAX(970)352-8023 Weld County Law Enforcement h ' ""'\ Victim Services Unit 2950 9TH Street ``• tc P 0 Box 330 x, Ft. Lupton, CO 80621 (303) 637-2424 r# (800) 436-9276 ext 5805 Fax (303) 637-2423 Donna Here are the forms that need to be signed. I will be there on the 9th at 9am. Thanks for everything and call if you need anything else from me. Thanks Suzi L.124 nu I mm. Itgt to • pound r-, ilyuLIALs -1-kik_ tdritAiL) a 5Ar.61,,to„ t,k_e_ LipAr ADirdtili) • �u � JUN-29-2007 03 : 51 PH P, 01/04 Weld County Law Enforcement 141 Victim services Unit 9" „s, p;`\ 3 2950 Strut P O Box 330 ,ti 1. R, Lupton,CO 80621 (303)637-2424 • • (600)436-92Y6 ext 5905sy Fax(303) 637-2023 June 29, 2007 Deer Donea, This is the contract that I need signed by both Don Warden and David Long. The original grant I turned into you and was approved is your number 2007-0570. Let me know if they can just sign these or WI have to go before the commissioners again. I will send the originals to you today via interoffice mail. Let me know what you think and if I do have to go before the commissioners, 'forgot the date(I think you said the 9*). Thanks for everything. Suzi Cvancara &ilsO\11. , yt5515 Hello