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Home My WebLink About20073769.tiff RESOLUTION RE: APPROVE AMENDMENT TO BYLAWS - WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution dated May 2, 1977, the Board ratified the Bylaws for the Weld County Regional Communications Advisory Board, and WHEREAS,the Board has been presented with an Amendment to said Bylaws for the Weld County Regional Communications Advisory Board, and WHEREAS, after review, the Board deems it advisable to amend said bylaws, a copy of said amended Bylaws being attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Bylaws for the Weld County Regional Communications Advisory Board be, and hereby are, approved as amended. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of December, A.D., 2007. BOARD OF COUNTY COMMISSIONERS ti r3 _ ' `' W COUNTY COL RFD° ATTEST: wE� ik"'" + rc c,,nh ISM E. Long, Chair �1 Weld County Clerk to the/ CITY- U' ' Willi L William H. e, Pro-Tem BY: D ty Cle to the Boar 2 C William F. Garcia APPROVEQ AS TO FOR EXCUSED Robert D D. Masden C Attorney 9 (o�Rad er ema—.lea wioln W Y — DouglA Date of signature: 2007-3769 CM0002 QI - 3( -off WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS A. NAME AND PURPOSE 1. The Weld County Regional Communications Advisory Board (Advisory Board) is hereby created to advise in the development and maintenance of a county-wide emergency radio network, and, in connection therewith, to develop and implement rules, procedures, and guidelines for use of such network or channels. 2. The Advisory Board shall also serve as liaison to any other law enforcement, fire, and EMS agencies of the state, other public safety organizations, and any other organizations deemed necessary in telecommunications planning. B. MEMBERSHIP 1. The Advisory Board shall consist of sixteen (16) voting members. In order to ensure countywide representation, the membership should be representative of each user of the system. a. The incorporated municipalities are divided into four (4) zones, with a police chief to be selected from existing Police Departments from each zone to represent the corresponding municipalities. The zones are established as follows: ZONE 1: Ault, Windsor, Johnstown, Milliken ZONE 2: LaSalle, Evans, Kersey, Eaton ZONE 3: Ft. Lupton, Lochbuie, Platteville, Gilcrest ZONE 4: Firestone, Frederick, Dacono b. The fire districts will be divided into three (3) zones, with five (5) representatives (preferably a fire chief) to be selected two (2) each from Zones A and B, and an at-large representative selected from Zone C as described below, to represent the corresponding districts or departments. The zones are established as follows: ZONE A (North District): Ault-Pierce Fire Protection District, Briggsdale Fire Protection District, Eaton Fire Protection District, Evans Fire Department, New Raymer-Stoneham Fire Protection District, Nunn Fire Protection District, Pawnee Fire Protection District, Galeton Fire Protection District, Windsor-Severance Fire Protection District. ZONE B (South District): Frederick-Firestone Fire Protection District, Ft. Lupton Fire Protection District, Hudson Fire Protection District, Johnstown Fire Protection District, LaSalle Fire Protection District, Milliken Fire Protection District, Mountain View Fire Protection District, Platteville-Gilcrest Fire Protection District, Platte Valley Fire Protection District, Southeast Weld Fire Protection District. ZONE C: This is an at-large representative for fire, selected by the Weld County Fire Chiefs Association, and can be selected from any one of the fire districts listed in Zone A and Zone B, excluding those districts or departments that are currently selected as Zone A and Zone B representatives. c. The Sheriff or designee will represent the Weld County Sheriff's Office as a standing representative. d. The Weld County Paramedic Services Director or designee will represent the ambulance services operation in Weld County as a standing representative. e. The District Attorney or designee is a standing representative and will represent the District Attorney's Office and the County Coroner. f. The Weld County Director of Public Works or designee is a standing representative and will represent both Operations and Engineering. g. The Commissioner Coordinator of Communications Services will be the Chairperson of the Advisory Board and will represent all other County agencies. h. The Chief of the Greeley Police Department or designee will represent that Department as a standing representative. i. The Chief of the Union Colony Fire/Rescue Authority or designee will represent that Department as a standing representative. j. The Director of Communications will be a non-voting, standing member of the Advisory Board. k. Only one representative per entity may serve on the Board at the same time. 2 C. TERMS OF APPOINTMENTS 1. Non-standing voting membership on the Advisory Board shall be for a term of three years and in compliance with provision of the Weld County Home Rule Charter Sec. 16-8(2). 2. All appointments for non-standing voting memberships will be made by the Board of County Commissioners and all Advisory Board members shall continue in their office until their successor is appointed. 3. Whenever a vacancy, other than routine expiration of appointment arises on the Advisory Board due to resignation, death, or for any other reason, the secretary will notify in writing the Board of County Commissioners and request that another member be appointed to serve out the remainder of the unexpired term. Nominations for this appointment shall be made by the Advisory Board to the Board of County Commissioners. D. MEMBER ABSENCE 1. Whenever a non-standing member of the Advisory Board fails to attend two consecutive regular meetings during the current year or has three unexcused absences in a year, at the Advisory Board's request, the secretary will submit to the member a written memorandum of the attendance record of said member at least 48 hours prior to the next regularly scheduled meeting. The member's appointment to the Advisory Board shall be deemed terminated if no written response is received by the next regularly scheduled Board meeting. If the member responds in writing, he/she shall have an opportunity at the regularly scheduled meeting to present evidence as to why he/she has failed to meet attendance requirements and the Advisory Board shall then either dismiss the matter, terminate the membership, or continue for further consideration. The Board of County Commissioners will be notified of the action within seven (7) days and the procedure for appointment of a new member shall commence according to the procedures as set forth under Section C.3. of these By-Laws. The terminated member may request, in writing, within seven (7) days of the decision of the Advisory Board, that the matter be considered in a hearing de novo by the Board of County Commissioners. The terminated member and representatives of the Advisory Board shall have the opportunity to present evidence and question witnesses in a hearing before the Board of County Commissioners and the Board shall announce its decision whether or not to affirm, overrule, or remand to the Advisory Board for further evidence at the conclusion of the hearing or within a reasonable time thereafter. The decision of the Board of County Commissioners shall constitute final administrative action. 3 E. OFFICERS 1. The Chairperson will be the Commissioner Coordinator of Communications Services. 2. In the absence of the Chairperson or their designee, a temporary Chairperson will be selected by the Advisory Board. 3. A secretary will be appointed by the Advisory Board Chairperson. F. ADDITIONAL OFFICERS 1. The Advisory Board is empowered to create and fill through election such additional officers, from its own membership, as it deems advisable for the proper functioning of its activities. G. MEETINGS 1. Regular meetings of the Advisory Board shall be monthly, or as called by the Chairperson. 2. Written notice of all regular meetings will be mailed/e-mailed so as to be received by members at least one week prior to the meeting date if possible and shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such regular meetings. 3. Special meetings may be called by the Chairperson or upon request of three members of the Advisory Board. Notice of Special meetings is to be by personal telephone confirmation or personally acknowledged by radio or teletype contact or by e-mail, provided notice is given 24 hours prior to the meeting date. Such notice shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such special meetings. 4. Emergency meetings may be called when deemed necessary by the Chairperson. 5. A quorum shall consist of a simple majority from the voting members of the Board. A quorum will be necessary at any meeting where the agenda includes: a. Changes in by-laws. b. Recommended changes in policy and/or procedures c. Election of officers d. Special meetings. 6. The concurring vote of a majority of those present and voting shall be required to report favorably any reports or recommendations to the Board of County 4 Commissioners. Votes to abstain shall neither be considered a "yes" nor a "no" vote. 7. A tied vote of the Advisory Board shall automatically defeat the issue voted upon. 8. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these by-laws. H. DUTIES OF CHAIRPERSON 1. It shall be the responsibility of the Chairperson or designee to call all regular meetings, set the agenda for the meetings, preside at all meetings, appoint committees, when and as required, and carry out general Chairperson responsibilities. DUTIES OF SECRETARY 1. It shall be the responsibility of the secretary to send notices to members of all meetings,keep minutes of all such meetings, and send copies of the minutes to the following: a. One copy to each members of the Advisory Board b. One copy to the Clerk to the Board of County Commissioners c. Anyone else designated by the Advisory Board J. COMMITTEE MEMBERSHIP 1. The Chairperson of the Advisory Board may appoint members of the Advisory Board to committees for special projects or studies. Committees are authorized to appoint professional or technical personnel to their committees as advisors as required. These professional and/or technical personnel need not be members of the Advisory Board. Approved by the Board of County Commissioners of Weld County, December 17, 2007. 5 Jennifer VanEgdom From: Bruce Barker Sent: Wednesday, December 12, 2007 1:41 PM To: Jennifer VanEgdom Cc: Juan Cruz; Vicky Sprague Subject: Communications Advisory Board Bylaws Attachments: WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD B1.doc; WELD COUNTY Clean REGIONAL COMMUNICATIONS ADVISORY BOARD BY.doc irrtj WELD COUNTY WELD COUNTY ',IONAL COMMUNIC?an REGIONAL COM Jennifer: Please place the attached on the agenda for December 17th. Would be for approval of amendments to the bylaws. Attached are the strikethough/highlight version and the clean version. Thanks! Bruce. 2007-3769 IGtcf I 9001 - 0-13r} WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BY-LAWS A. NAME AND PURPOSE 1. The Weld County Regional Communications Advisory Board (Advisory Board) is hereby created to advise in the development and maintenance of a county-wide emergency radio network, and, in connection therewith, to develop and implement rules, procedures, and guidelines for use of such network or channels. 2. The Advisory Board shall also serve as liaison to any other law enforcement, fire, and EMS agencies of the state, other public safety organizations, and any other organizations deemed necessary in telecommunications planning. B. MEMBERSHIP 1. The Advisory Board shall consist of sixteen (16) voting members. In order to ensure countywide representation, the membership should be representative of each user of the system. a. The incorporated municipalities are divided into four (4) zones, with a police chief to be selected from existing Police Departments from each zone to represent the corresponding municipalities. The zones are established as follows: ZONE 1: Ault, Windsor, Johnstown, Milliken ZONE 2: LaSalle, Evans, Kersey, Eaton ZONE 3: Ft. Lupton, Lochbuie, Platteville, Gilcrest ZONE 4: Firestone, Frederick, Dacono b. The fire districts will be divided into two three (2 3) zones, with three five (3 5) representatives (preferably a fire chief) to be selected two (2) each from each zonc Zones A and B, and an at-large representative selected from Zone C as described below, to represent the corresponding districts or departments. The zones are established as follows: ZONE A (North District): Ault-Pierce Fire Protection District, Briggsdale Fire Protection District, Eaton Fire Protection District, Evans Fire Department, New Raymer-Stoneham Fire Protection District, Nunn Fire Protection District, Pawnee Fire Protection District, Galeton Fire Protection District, Union -Colony Fire/Rescuo Authority, Windsor- Severance Fire Protection District. ZONE B (South District): Frederick-Firestone Fire Protection District, Ft. Lupton Fire Protection District, Hudson Fire Protection District, Johnstown Fire Protection District, LaSalle Fire Protection District, Milliken Fire Protection District, Mountain View Fire Protection District, Platteville-Gilcrest Fire Protection District, Platte Valley Fire Protection District, Southeast Weld Fire Protection District. ZONE C: This is an at-large representative for fire, selected by the Weld County Fire Chiefs Association, and can be selected from any one of the fire districts listed in Zone A and Zone B, excluding those districts or departments that are currently selected as Zone A and Zone B representatives. c. The Sheriff or designee will represent the Weld County Sheriff's Office as a standing representative. d. The Weld County Paramedic Services Director or designee will represent the ambulance services operation in Weld County as a standing representative. e. The District Attorney or designee is a standing representative and will represent the District Attorney's Office and the County Coroner. f. The Weld County Director of Public Works or designee is a standing representative and will represent both Operations and Engineering. R. The Commissioner Coordinator of Communications Services will be the Chairperson of the Advisory Board and will represent all other County agencies. h. The Chief of the Greeley Police Department or designee will represent that Department as a standing representative. i. The Chief of the Union Colony Fire/Rescue Authority or designee will represent that Department as a standing representative. j. The Director of Communications will be a non-voting, standing member of the Advisory Board. k. Only one representative per entity may serve on the Board at the same time. 2 C. TERMS OF APPOINTMENTS 1. Non-standing voting membership on the Advisory Board shall be for a term of three years and in compliance with provision of the Weld County Home Rule Charter Sec. 16-8(2). 2. All appointments for non-standing voting memberships will be made by the Board of County Commissioners and all Advisory Board members shall continue in their office until their successor is appointed. 3. Whenever a vacancy, other than routine expiration of appointment arises on the Advisory Board due to resignation, death, or for any other reason, the secretary will notify in writing the Board of County Commissioners and request that another member be appointed to serve out the remainder of the unexpired term. Nominations for this appointment shall be made by the Advisory Board to the Board of County Commissioners. D. MEMBER ABSENCE 1. Whenever a non-standing member of the Advisory Board fails to attend two consecutive regular meetings during the current year or has three unexcused absences in a year, at the Advisory Board's request, the secretary will submit to the member a written memorandum of the attendance record of said member at least 48 hours prior to the next regularly scheduled meeting. The member's appointment to the Advisory Board shall be deemed terminated if no written response is received by the next regularly scheduled Board meeting. If the member responds in writing, he/she shall have an opportunity at the regularly scheduled meeting to present evidence as to why he/she has failed to meet attendance requirements and the Advisory Board shall then either dismiss the matter, terminate the membership, or continue for further consideration. The Board of County Commissioners will be notified of the action within seven (7) days and the procedure for appointment of a new member shall commence according to the procedures as set forth under Section C.3. of these By-Laws. The terminated member may request, in writing, within seven (7) days of the decision of the Advisory Board, that the matter be considered in a hearing de novo by the Board of County Commissioners. The terminated member and representatives of the Advisory Board shall have the opportunity to present evidence and question witnesses in a hearing before the Board of County Commissioners and the Board shall announce its decision whether or not to affirm, overrule, or remand to the Advisory Board for further evidence at the conclusion of the hearing or within a reasonable time thereafter. The decision of the Board of County Commissioners shall constitute final administrative action. 3 E. OFFICERS 1. The Chairperson will be the Commissioner Coordinator of Communications Services. 2. In the absence of the Chairperson or their designee, a temporary Chairperson will be selected by the Advisory Board. 3. A secretary will be appointed by the Advisory Board Chairperson. F. ADDITIONAL OFFICERS 1. The Advisory Board is empowered to create and fill through election such additional officers, from its own membership, as it deems advisable for the proper functioning of its activities. G. MEETINGS 1. Regular meetings of the Advisory Board shall be monthly, or as called by the Chairperson. 2. Written notice of all regular meetings will be mailed/e-mailed so as to be received by members at least one week prior to the meeting date if possible and shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such regular meetings. 3. Special meetings may be called by the Chairperson or upon request of three members of the Advisory Board. Notice of Special meetings is to be by personal telephone confirmation or personally acknowledged by radio or teletype contact or by e-mail, provided notice is given 24 hours prior to the meeting date. Such notice shall be posted at the location designated by the Board of County Commissioners for posting of such notices at least 24 hours prior to such special meetings. 4. Emergency meetings may be called when deemed necessary by the Chairperson. 5. A quorum shall consist of a simple majority from the not less than eight(8) voting members of the Board. A quorum will be necessary at any meeting where the agenda includes: a. Changes in by-laws. b. Recommended changes in policy and/or procedures c. Election of officers d. Special meetings. 4 6. The concurring vote of a majority of those present and voting shall be required to report favorably any reports or recommendations to the Board of County Commissioners. Votes to abstain shall neither be considered a "yes" nor a "no" vote. 7. A tied vote of the Advisory Board shall automatically defeat the issue voted upon. 8. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these by-laws. H. DUTIES OF CHAIRPERSON 1. It shall be the responsibility of the Chairperson or designee to call all regular meetings, set the agenda for the meetings, preside at all meetings, appoint committees, when and as required, and carry out general Chairperson responsibilities. DUTIES OF SECRETARY 1. It shall be the responsibility of the secretary to send notices to members of all meetings, keep minutes of all such meetings, and send copies of the minutes to the following: a. One copy to each members of the Advisory Board b. One copy to the Clerk to the Board of County Commissioners c. Anyone else designated by the Advisory Board J. COMMITTEE MEMBERSHIP 1. The Chairperson of the Advisory Board may appoint members of the Advisory Board to committees for special projects or studies. Committees are authorized to appoint professional or technical personnel to their committees as advisors as required. These professional and/or technical personnel need not be members of the Advisory Board. 5 Hello