HomeMy WebLinkAbout20072125.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JULY 25, 2007
TAPE #2007-21
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, July 25, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner William F. Garcia
Commissioner Robert D. Masden - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners
meeting of July 23, 2007, as printed. Commissioner Rademacher seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Jerke moved to approve the consent agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, WELD COUNTY BOARD OF PUBLIC HEALTH - WILLIAM WEITZEL
AND DR. DENNY WILLIAMS: Chair Long read the certificates into the record, recognizing William Weitzel
and Dr. Denny Williams for six years of service as members of the Weld County Public Health Board.
Dr. Williams was present to accept the certificate and thanked the Board for their recognition.
COMMISSIONER COORDINATOR REPORTS: Commissioner Jerke stated he recently took a trip to the
western slope and attended an energy conference, and he learned there are one million barrels of oil
underneath each of approximately one million acres of land in the distance between the Towns of Rifle and
Meeker.
2007-2125
BC0016
o,-Ob- O7
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $650,509.78
Electronic Transfers - All Funds $88,532.41
Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present.
APPROVE CABLING FOR THE NORTH JAIL PHASE III AND BUILDINGS AND GROUNDS BID -
DEPARTMENT OF PHONE SERVICES: Mr. Warden stated this bid was presented on July 11,2007. He
stated the low bid has been received from H and H Data Services, Inc., and approval of this bid is
recommended. In response to Mr.Warden,Susan Quick, Phone Services, stated H and H Data Services,
Inc., has completed quality work for the County on prior occasions. Commissioner Jerke stated there is
a significant difference between the bid submitted by H and H Data Services, Inc., and the other two bids
submitted. He inquired whether the difference may be due to H and H Data Services, Inc., not completely
understanding the scope of the work required for the project. In response to Commissioner Jerke,
Ms. Quick stated the work required for the project has been discussed thoroughly with H and H Data
Services, Inc. Mr. Warden stated the difference may be due, in part,to H and H Data Services, Inc., being
a smaller company with fewer overhead costs. Chair Long stated perhaps there are other factors, such
as travel expense differences, which may contribute to the different bid amounts. Commissioner Jerke
moved to approve said low bid, based on staffs recommendation. Commissioner Garcia seconded the
motion, which carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO CR 13, AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS -
DACONO VILLAGE, LLC: Leon Sievers, Department of Public Works, stated this is the third parcel out
of twelve to be acquired by the County for the Strategic Road Project on County Road 13. He stated the
property is located west of County Road 13 and south of County Road 12. He further stated the County
is acquiring .827 acres of right-of-way for $20,675.00, 700 square feet of permanent easement for
$262.00, and 19,085 square feet of temporary construction easement for$1,095.00, for a total cost of
$22,032.00. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign
necessary documents. Seconded by Commissioner Rademacher, the motion carried unanimously.
CONSIDER ENTRY UPON VARIOUS LANDS BY WELD COUNTY VEGETATION MANAGEMENT
SPECIALIST: Tina Booton, Department of Public Works, stated staff must seek approval from the Board
to carry out weed control measures, per the Weld County Code. In response to Commissioner Jerke,
Ms. Booton stated there is a need to closely monitor this property, since it has a significant amount of
Russian knapweed on it. She explained the neighbors have contributed to mowing the Russian knapweed
on the property; however, staff has been unable to contact the property tenant, and the property owner
supports the County intervention to perform weed control measures. Commissioner Rademacher moved
to approve said entry upon various lands. Seconded by Commissioner Jerke, the motion carried
unanimously.
CONSIDER AMENDMENT#1 TO ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT
CONTRACT FOR WELD COUNTY ALTERNATIVE JAIL FACILITY AND AUTHORIZE CHAIR TO SIGN:
Minutes, July 25, 2007 2007-2125
Page 2 BC0016
Mr. Warden stated the amendment will increase the grant amount from one million to two million dollars.
In response to Commissioner Jerke, Mr. Warden stated the facility is the Work Release Building and the
total expense will be 3.6 million dollars. Commissioner Jerke moved to approve said amendment and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER REQUEST TO PREADVERTISE CHANGE OF ZONE, PZ #1129, FROM THE A
(AGRICULTURAL)ZONE DISTRICT TO THE PUD(PLANNED UNIT DEVELOPMENT)ZONE DISTRICT-
SERBOUSEK FAMILY, LLC: Chris Gathman, Department of Planning Services, stated Todd Hepworth,
representative of the Serbousek Family, LLC, has submitted a request for a preadvertisement hearing for
Change of Zone, PZ#1129,from the A(Agricultural)Zone District to the PUD(Planned Unit Development)
Zone District for eight(8)residential lots for estate uses and approximately seven (7)acres of open space.
Mr. Gathman stated the case is scheduled to be heard by the Planning Commission on August 7, 2007,
and September 5, 2007 is the earliest available hearing date available before the Board of County
Commissioners. He stated the company wishes to begin construction by the end of the year; however,
before construction may commence, a final plat application is required, and there will likely be a Board
Hearing for the final plat. Mr. Gathman stated the preadvertisement hearing may save the applicant a few
weeks; however, it will not guarantee construction is able to commence by the year's end. In response
to CommissionerJerke, Mr.Gathman stated the property is located on County Road 74 and approximately
one-half mile west of Highway 257. In response to Commissioner Garcia, Mr. Gathman stated the
purpose of a preadvertisement hearing is to condense the time-frame between the Planning Commission
and the Board Hearing. Further responding to Commissioner Garcia, Mr. Gathman stated proper noticing
is still required when a preadvertisement hearing occurs. In response to Commissioner Rademacher,
Mr. Gathman stated, to his knowledge, granting a preadvertisement hearing will not delay nor adversely
affect other cases. Further responding to Commissioner Rademacher, Mr. Gathman stated there is a
$100.00 fee paid by the applicant to apply for a preadvertisement hearing. Chair Long stated the
preadvertisement hearing decreases the number of days between the Planning Commission Hearing and
the Board Hearing; however, there is no delay caused to other applicants. In response to Mr. Warden,
Mr. Barker stated there is a provision in the Code which specifies the circumstances under which a
preadvertisement hearing may be granted. CommissionerJerke stated the hardship listed in the provision
applies to construction bids in order to allow bids to be more likely awarded. Commissioner Rademacher
stated the scenario described by Commissioner Jerke is not a hardship. Commissioner Jerke stated this
has been an issue in the past, in which the Board has failed to determine which construction situations
should be considered hardships. He stated the Board has approved all of the preadvertisement requests
it has received,due to a lack of consensus regarding which situations warrant a preadvertisement hearing.
Mr. Barker stated it is not a problem currently; however, in the past there were an excessive amount of
preadvertisement requests and multiple preadvertisement hearings scheduled each week. He explained
the requests for preadvertisement hearings are presently infrequent and manageable. Commissioner
Jerke moved to approve said request to preadvertise PZ#1129. Seconded by Commissioner Garcia,the
motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, July 25, 2007 2007-2125
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:25 a.m.
BOARD OF COUNTY COMMISSIONERS
WE COUNTY, COOLORADO
ATTEST: I' �` J e.Lk
MS
� E David E. Long, Chair
Weld County Clerk to the Boaj'• ','�.: �j William H JerJce,-fro-Tem
71/
BY: ' •<'edD
Deputy Cle to the Board �
� � William F. Garcia
EXCUSED
Robert D. Masden
.r^
Douglas ademache
Minutes, July 25, 2007 2007-2125
Page 4 BC0016
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