HomeMy WebLinkAbout20073148 RESOLUTION
RE: APPROVE GRANT APPLICATION FOR 2007 LAW ENFORCEMENT GRANT PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the 2007 Law
Enforcement Grant Program from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, to the Colorado Department of Local Affairs, Division
of Emergency Management, commencing upon full execution, with terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Application for the 2007 Law Enforcement Grant Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, to the Colorado Department of Local Affairs, Division of Emergency Management,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of October, A.D., 2007.
I BOARD OF COUNTY COMMISSIONERS. /
WELD COUNTY, COLORADO
ATTEST: �,,frt,-4'/; ":..y it,?� a �I XCUSED
avid E. Long, Chair
Weld ounty Clerk to the =o.'.. P'! f
/" ��� ' •�r,y� Willipm Je e, rro Tem
BY: 'Dep Clerk the Board �
Willia F. Garcia
ROV. i AS • :+ Q �
�� Robert D. Masden II -
ounty Attorney L ,Qsz,w,✓
Dougla Rademache
Date of signature: 'uI3( /A 7
2007-3148
BC0037
(va : /rc1- ( l3cJ3 L� 1� � I — os—n7
w O� Q : State Use Only: '
uai :0 rant Award
14 VS A'cov rant Amount
1'78 tart Date:
Colorado Department of Local Affairs (DOLA)
Division of Emergency Management (CDEM)
2007 Grant Application Form
State Homeland Grant (SHSG) Citizens Corps (CCP)
_XX_Law Enforcement (LETPP) MMRS
Urban Area Security (UASI) OTHER (i.e. Transit, BZPP, etc)
Region: Northeast All Hazards Region FEIN#: 84-067-2768
Applicant Agency: Address:
East Central Council of Local PO Box 28
Governments Stratton, Colorado 80836
Authorized Official (Chief Elected Official, Fiscal Agent (Financial Officer):
Executive Director, Board Chair, etc.):
Name: Maryjo M. Downey Name: Laura Erbert
Phone: 719-348-5562 Phone: 719-348-5562
Email: jdowney@prairiedevelopment.com Email: lerbert@prairiedevelopment.com
Fax: 719-348-5887 Fax: 719-348-5887
Participating Counties: Cheyenne, Kit Carson, Larimer, Lincoln, Logan, Morgan,
Phillips, Sedgwick, Washington, Weld, Yuma
Total Funds Requested: $560,827
Please submit 3 originals (hard copies)to:
Colorado Division of Emergency Management
9195 E. Mineral Avenue, Suite 200
Centennial, CO 80112-3549
Please submit an electronic version of your application to:
Randy Kennedy
Randy.Kennedv(Wstate.co.us
2007-3148
2007 Grant Application
Colorado Division of Emergency Management(CDEM)
The State annually and/or periodically receives funding from the following federal agencies:the Federal Emergency Management Agency(FEMA)
-under the Department of Veterans Affairs and Housing and Urban Development,and Independent Agencies Appropriations Act,2000,Public Law
106-74;Robert T. Stafford Disaster Relief and Emergency Assistance Act,as amended,Public Law 93-288,as amended;42 U.S.C. 5121 et seq.;42
U.S.C. 5195 et seq.; Omnibus Consolidated Appropriations Act of 1997, Public Law 104-208; and Department of Defense Authorization Act of
1986,Public Law 99-145 as amended; U. S. Department of Transportation(DOT)-under the Hazardous Materials Uniform Transportation Safety
Act 1990, Public Law 101-615, 49 U.S.C. 5101 et seq., and the U.S. Department of Justice (DOJ) - U.S. Department of Commerce, Justice, and
State,the Judiciary and Related Agencies Appropriations Act of 1999, Public Law 105-119, and similar funding which will be distributed through
the Homeland Security Act of 2002,Public Law No. 107-296, for the purpose of supporting emergency management and preparedness activities to
include administration,homeland security,anti-terrorism,emergency planning,training,exercising,hazard mitigation,and procurement of facilities
and equipment.
I. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be
maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and
maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether
charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be
permitted.
c. The Subgrantee assures that it will comply with all grant management requirements set forth. However,the grant requirements cannot
cover every foreseeable contingency,and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Colorado Division of Emergency Management, Homeland Security (Division) will pay the Subgrantee the reasonable and
allowable costs of performance,in accordance with current Colorado State Fiscal Rules,not to exceed the amount specified herein as
the Total Award Amount.
b. The Division requirements for invoice, advance payments, and cost reporting submissions are contained in the DIVISION
Reimbursement Request Procedures,and DIVISION Financial Report,which are hereby incorporated by reference.
c. The Subgrantee must time all cash drawdown requests to ensure that Federal cash on hand is the minimum needed for disbursements
to be made immediately or within a few days..
d. The Subgrantee assures that it shall maintain data and information to provide accurate program and financial reports to the Division.
Said reports shall be provided in such form, at such times, and containing such data and information as the Colorado Division of
Emergency Management,Homeland Security reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial, equipment inventory,and narrative reports shall be submitted within 30 days of the
end of each calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial reports shall be submitted to the Colorado Division of Emergency Management,
Homeland Security within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the
purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other
modifications which do not change the total amount of the Grant Award.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications contained in this
grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that it will follow written internal competitive procurement procedures provided they are aligned with
Colorado State Statute Procurement Rules or the subgrantee must follow Colorado State Statute Procurement Rules for all purchases
under the grant. All equipment purchases must be on the approved award and must submitted after purchase on an itemized
reimbursement report by agency receiving, item description, project and discipline as purchased during each calendar quarter.
Changes in equipment type, model, or quantities must have prior by the Colorado Division of Emergency Management. (Equipment
is defined as an individual item with a cost of five thousand($5,000)or more and a useful life of at least one year.)
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of services that is
not incorporated in the approved application and pre-approved in advance by the Colorado Division of Emergency Management.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications,requirements,and statements of
work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete
for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original computer
programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similar
nature,the following requirements apply:
i. The Colorado Division of Emergency Management, Homeland Security has the right to use, duplicate and disclose, the
above material in whole or in part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable,the Subgrantee may copyright such, but the Colorado Division of Emergency
Management, Homeland Security reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice,
reproduce,publish and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements,press releases,requests for proposals,bid solicitations, and other published documents describing
projects or programs funded in whole or in part with these grant funds,all Subgrantees must clearly:
a) State the percentage of the total cost of the program or project,which will be financed with this grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of Emergency
Management,Homeland Security."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Colorado Division of
Emergency Management,Homeland Security.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant incorporating the
subgrant. If the agency expends more than$500,000 per year in combined federal funds, an audit must be conducted in accordance
with OMB Circular A-133(Audits of States,Local Governments,and non-profit organizations).
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE COLORADO DIVISION OF
EMERGENCY MANAGEMENT,HOMELAND SECURITY for clearance.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the Department of
Local Affairs in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DIVISION standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit
findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for four years following the closure of the most recent
audit report. The four-year retention period starts from the date of the submission of the closure of the single audit report
which covers the grant period;except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then records must be
retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents,correspondence,equipment inventory,and required receipts related
to this subgrant in a separate file bearing the project title and grant number.All receipts must be signed, dated, and approved by the
Project Manager or Fiscal Agent.
d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts, general
and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on-site
monitoring visit. Routine or special on-site visits may be conducted at the subgrant agency,and at the location of any collaborating
entities,for the same purpose. Subgrantees will be notified in advance of any on-site monitoring visit.
e. The Subgrantee assures that the Colorado Division of Emergency Management, Homeland Security,Colorado Department of Public
Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify
any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee assures that signatories of the Master Contract, application, and subgrant award personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the
Colorado Division of Emergency Management,Homeland Security.
5. COLORADO VICTIM RIGHTS ACT
a. The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read and
understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S, and the services delineated pursuant to§§24-4.1-
303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The Division will
provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and subgrant requirements;
however, substandard performance as determined by the Division will constitute noncompliance with this grant award. Substandard
performance may result in termination or reduction of grant award as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause,without compensation for reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee, stating the
reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the
event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable work or
deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the discretion of the
Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with 30 days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be paid the necessary
and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of
days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten(10)days written notice to the Subgrantee,stating the reasons
for termination,steps taken to correct the problems,and the date the subgrant will be terminated in the event problems have
not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable work or
deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the discretion of the
Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Colorado Division of Emergency
Management,Homeland Security upon termination of the grant for any of the above reasons.
A. FEDERAL CERTIFIED ASSURANCES
I. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply,and all of its contractors will comply with the applicable provisions of
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply, and all of its contractors will comply with the provisions of 28 CFR
applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 20,Criminal Justice Information Systems;
iii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23,Criminal Intelligence Systems Operating Policies;
v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
vii. Part 61 Procedures of Implementing the National Environmental Policy Act;
viii. Part 63 Floodplain Management and Wetland Protection Procedures;and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements applicable to grants as
follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87,Cost Principles for State, Local& Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-I10, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Nonprofit Organizations
iii. For colleges and universities;
a) OMB Circular A-21,Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Nonprofit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of Stales, Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Division of the Comptroller, Office of Justice Programs OC
Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the management of these funds
have been extracted from the above documents and are contained in the current applicable Administrative Guide of the Colorado
Division of Emergency Management,Homeland Security,which is hereby incorporated by reference. However,such a guide cannot
cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS(Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant are in
addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as great as for the
preceding year plus the average annual increment in such expenditures for the past two,three,four or five years;OR
iii. Where the certification above (3bii) cannot be made, and there is a reduced or unchanged local investment, then the
Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or unchanged commitment would
have been necessitated even if federal financial support under this federal grant program had not been made available.
4. CERTIFICATION REGARDING LOBBYING(Subgrantees receiving$100,000 or more in total federal funds per year. See 28 CFR Part
69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in
connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal,amendment,or modification of any federal grant or cooperative agreement;and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in
connection with this subgrant, the prospective Subgrantee shall complete and submit Standard Form-LLL, "Disclosure of Lobbying
Activities."
5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION (Subgrantees
receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 6)
a. The prospective Subgrantee certifies, by submission of this proposal,that neither it nor its principals, subcontractors or suppliers are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See, 28 CFR Part 67,Subpart F.)
a. The prospective Subgrantee certifies, by submission of this proposal,that it will comply with the Drug Free Workplace Act of 1988,
as implemented at 28 CFR Part 67, Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See,28 CFR Part 42.)
a. Upon award, each Subgrantee will be provided a "Certification of Compliance with Regulations Regarding Federal Civil Rights
Requirements and Equal Employment Opportunity Plans(EEOP),and will be required to do the following:
i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for reporting civil
rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The EEOP Form must be returned to the Colorado Division of Emergency Management,Homeland Security.
b. Any subgrant agency findings of discrimination must be reported to the Colorado Division of Emergency Management, Homeland
Security within 45 days of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, and U.S.
Department of Justice.
8. NON-DISCRIMINATION
a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968,as amended;Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of
1973, as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C. 12101, et. seq. and Department of
Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the
Age Discrimination Act of 1975;the Department of Justice Nondiscrimination Regulations 28 CFR Part 42,Subparts C,D,E,and G;
and Executive Order 11246,as amended by Executive Order 11375,and their implementing regulations,41 CFR Part 60.1 et. seq.,as
applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) AND NATIONAL HISTORIC PRESERVATION ACT (NHPA)
COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Colorado Division of Emergency Management, Homeland Security and the Office of Justice
Programs,U.S. Department of Justice, in complying with the National Environmental Policy Act, the National Historic Preservation
Act(NHPA)and other related federal environmental impact analyses requirements in the use of these grant funds either directly by
the Subgrantee or by a subcontractor. As long as the activity needs to be undertaken in order to use these grant funds, this NEPA
requirement first must be met whether or not the activities listed below are being specifically funded with these grant funds. The
activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic Places, or
located within a 100-year flood plain;
d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic prior use, or
significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an incidental
component of a funded activity and traditionally used, for example, in office,household,recreational or educational environments.
B. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of
law, program requirements, and other administrative requirements which must be passed on to subgrant award recipients. These
requirements are more likely to change from year to year than the special provisions and federal certified assurances shown above, and
usually vary across offices within the Division. Subgrantee agrees to the following:
a) Participate in the Resource Ordering Status System(ROSS);
b) Implement and support the National Incident Management System(NIMS);
c) Comply with Senate Bill 06-090 Immigration Status and Senate Bill 06-237 Interoperable Communication Planning;
d) Cash management violations or unallowable reimbursed expenditures must be returned to DOLA and or DHS;
e) Positions funded with Homeland Security grant funds require a statement of work for each position with eligible activities.
SIGNATURE PAGE TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED)
Please sign in BLUE ink. See instructions for description of proper signatories
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Grant Requirements,
and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for
narrative and fiscal reporting requirements are delegated to the designated Authorized Official (Project Director), who will sign all such
reports. This delegation is for purposes of reporting to the DIVISION and for operational ease, and in no way limits the authority and
responsibility of the Agency. In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is
considered a public record.
Authorized Official (Chief Elected Official, Executive Director, Board Chair, etc.)
Name David Long William H. Jerke
Position Chairman of the Board of County Commissioners (Pro-Tern)
Agency Weld County Government
Mailing Address PO Box 758
City, State,Zip Greeley, CO 80632
Telephone# 970-3564000
Fax# 970-352-9019
E-mail Address dlong@co.weld.co.ue bjerke@co.weld.co.us
Signature Date
1 ek A.N.Y OCT 0 8 2007
Fiscal Agent(Financial Officer)
Name Barbara Connolly
Position Controller
Agency Weld County Government
Mailing Address PO Box 758
City, State,Zip Greeley, CO 80632
Telephone# 970-356-4000 ext 4445
Fax# 970-352-9019
E-mail Address bconnollv(a�co.weld.co.us
Signature Date
Contact Person (Regional Coo nator Information)
Name Clint Goldenstein
Position Regional Coordinator
Agency Northeast All Hazards Region
Mailing Address PO Box 26
City, State,Zip Holyoke, CO, 80734
Telephone# 970-580-8808
Fax#
E-mail Address clintg@pctelcom.coop
Signature /��_ C Date
You must return three original signed applications with original signatures
6
&OD2- 315/9
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS
FOR SUBGRANTS ISSUED BY THE DIVISION OF EMERGENCY MANAGEMENT
INSTRUCTIONS: Complete the identifying information, which is on the Grant Award Letter, in the table below. Read the
form completely, identifying the person responsible for reporting civil rights findings; and checking only the
certification under section "II" that applies to your agency. Have your Authorized Official sign at the bottom of page
2, forward a copy to the person you identified and return the original to the Division of Emergency Management, 9195
East Mineral Ave. Centennial CO. 80112, with the application for Homeland Security funding.
Subgrantee Name (Funded Entity):
Weld County Government
Address:
PO Box 758 Greeley, CO 80632
Authorized Official or Project Director Name & Phone#:
William H. Jerke 970-356-4000
Authorized Official responsible for reporting civil rights findings of discrimination: (Name, address &
phone):
AUTHORIZED OFFICIAL'S CERTIFICATION: As the Authorized Official for the above Subgrantee, I certify, by my
signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF SUBGRANT RECIPIENTS: All subgrant recipients (regardless of the type of entity or the
amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take
reasonable steps to provide meaningful access for persons with limited English proficiency.
➢ I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered
in an equitable manner to all segments of the service population; our employment practices comply with Equal
Opportunity Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful
access for people with limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000
Executive Order#13166).
➢ I also certify that the person in this agency or unit of government who is responsible for reporting civil rights
findings of discrimination will submit violation(s), if any, to the Division of Emergency Management (DIVISION)
within 45 days of such violation(s), and/or if the violation(s) occurred prior to the grant award beginning date,
within 45 days of the grant award beginning date. A copy of this Certification will be provided to this person, as
identified here:
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY THE ONE
APPROPRIATE CERTIFICATION (A, B, C1 or C2 below) that applies to this subgrantee agency during the period of
the grant duration noted above.
o CERTIFICATION "A" [NO EEOP IS REQUIRED if (1), (2) or (3), below, apply.] This is the Certification that
most non-profits and small agencies will use. Check (1), (2) and/or (3) as they apply to your entity. (More than
one may apply.)
This funded entity has not been awarded more than $1 million cumulatively from all programs administered by the
U.S. Office of Domestic Preparedness over an 18-month period that includes the above grant duration period, and
_(1) is an educational, medical or non-profit institution or an Indian Tribe; and/or
_(2) has less than 50 employees; and/or
_(3) was awarded through this grant from the Division of Emergency Management less than $25,000 in
federal U.S. Office of Domestic Preparedness.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et
sec.
7
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, OFFICE OF JUSTICE PROGRAMS
FOR SUBGRANTS ISSUED BY THE DIVISION OF EMERGENCY MANAGEMENT (Continued)
III. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: (Continued)
❑ CERTIFICATION "B" (EEOP MUST BE ON FILE)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees, was
awarded, through this grant from the DIVISION, more than $25,000, but less than $500,000 in federal U.S.
Office of Domestic Preparedness. Also, it has not been awarded more than $1 million cumulatively from all
programs administered by the U.S. Office of Domestic Preparedness over an 18-month period that includes
the above grant duration period.
Therefore, I hereby certify that the funded entity has formulated and Equal Employment Opportunity Plan in
accordance with 28 CFR 42.301, et sec., subpart E. that it has been signed into effect by the proper authority
and disseminated to all employees, and that it is on file for review or audit by officials of the DIVISION as
required by relevant laws and regulations.
❑ CERTIFICATION "Cl" (EEOP MUST BE ON FILE)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees, was
awarded, through this grant from the Division of Emergency Management, more than $500,000 in federal U.S.
Office of Domestic Preparedness, but, it has not been awarded more than $1 million cumulatively from all
programs administered by the U.S. Office of Domestic Preparedness over an 18-month period that includes
the above grant duration period.
Therefore, I hereby certify that the funded entity will submit, with the Homeland Security application, an EEOP
or and EEOP Short Form, that will include a section specifically analyzing the subgrantee (implementing)
agency.
❑ CERTIFICATION "C2" (EEOP MUST BE ON FILE)
This funded entity, having 50 or more employees, has been awarded more than $1 million cumulatively from
all programs administered by the U.S. Department of Justice, including this subgrant from the DIVISION, over
an 18-month period that includes the above grant duration period.
Therefore, I herby certify that the funded entity will submit, with the Homeland Security application, and EEOP
or and EEOP Short Form, that will include a section specifically analyzing the subgrantee (implementing)
agency.
As the authorized Official for the above Subgrantee, I certify, by my signature below, that I have read and am fully
cognizant of our duties and responsibilities under this Certification.
OCT 0 8 2007
Authorized Official's signature Date
(Chairman of the Board of County Commissioners)
William H. Jerke Chairman of the Board (Pro-Tem)
Typed Name Title
*+w•++w•aas•+a**+w**a+ww******.:x*R::n.R.:
This original signed form must be returned to the Division of Emergency Management, 9195 E.
Mineral Avenue, Suite 200, Centennial CO 80112. You must also forward a signed copy to the
person you identified on page 1.
8
dOG2-3/444
Executive Summary:
Please provide a concise overview of all anticipated projects; Include in your response why
you are requesting Homeland Security funding, and how you prioritized the projects. (LIMIT 3
PAGES)
The Northeast Colorado All Hazards Region respectfully submits projects for consideration in
four major initiatives of the FY2007 SHSP. The eleven counties in the Northeast Region are
committed to improving emergency preparedness and response to CBRNE and all hazards events
within the region and the State of Colorado. The projects included in the application will improve the
ability of individual agencies, the Northeast Region and the State of Colorado to prevent, deter,
respond to and recover from natural and man-made threats. Initiatives proposed in this application
include intel/info Sharing and dissemination, interoperable communications, responder health &
safety, and law enforcement investigation and EOD response. Capabilities enhanced and developed
within these initiatives are prioritized to provide the highest impact with limited funding in the region.
Homeland Security funding is being requested to complete these projects due to identified risk,
assessed capability gaps and lack of resources within individual jurisdictions.
In preparing this application, the Northeast Region has conducted local and regional capability
assessments as well as participated in the statewide capability assessment. Asset and geographic-
based risk assessment was also conducted locally and compiled as a region. The result was a better
defined picture of risk and capability gaps which guided prioritization of specific requests in this
application. Requests for planning, exercise, training and equipment were reviewed from eligible
agencies throughout the region. Each county working group within the region as well as standing
committees representing specific projects or disciplines provided recommendations for grant
prioritization. EMS, Law Enforcement, Public Safety Communications, Citizen Corps, Exercise and
Public Health sub-committees within the region provided additional proposals, insight and
recommendations. Every response and partner agency within the Northeast Region has been
provided the opportunity to propose and develop projects, request funding and provide input into our
final grant application. The Northeast All Hazards Region Steering Committee has made final
recommendations and requests for funding these proposed solutions. The Steering Committee
consists of representatives from: law enforcement, fire service, EMS, emergency management,
HazMat, public health, hospitals, elected officials, public safety communications, public works, Citizen
Corps and agriculture. The Steering Committee also receives technical assistance from a
coordinating team that consists of representatives from the Colorado Division of Emergency
Management and the Colorado State Patrol. Every County is represented in the process by their
County Emergency Manager. This thorough approach ensures that all eligible agencies are involved
and have input in the process.
The entire process with the Northeast Region is focused and driven by National Priorities,
Colorado Strategy on Homeland Security, and FY2007 Colorado Investment Justifications. Each
applicant within the Northeast Region was required to tie their request to State Strategy Goals &
Objectives, and Target Capabilities. Every applicant was also asked to justify requests with After
Action Reports and Assessments. Each applicant also verified their adoption of the Colorado
Intergovernmental Agreement for Emergency Management, their status in ROSS and NIMS
compliance.
This thorough review process provided by the Northeast Region General Committee and
Steering Committee has ensured that a reasonable and effective application is presented with
prioritization based on capability gaps, identified risk, Colorado Strategy for Homeland Security and
FY2007 Homeland Security Application and Investment Justifications.
Individual Project Summaries provide detailed overview of the proposed projects.
9
Project A Project Total: $412,506
Project Title: Planning: Org: Equip: Training: Exercises: NI & A:
$ $ $402,216 $ $ $10,290
Directions:
o Each question will be scored on a scale of 1 (low) to 10 (high) by the application review
committee.
1. Project Summary (Limit response to one-half page)
Initiatives within Project A include Interoperable Communications projects spanning all eleven
counties of the Northeast All Hazards Region. This FY2007 project is part of a multi-phase multi-
year project to bring interoperable communications capability to all law, fire and EMS agencies
within the region. The Northeast Region made significant gains in actual interoperability with the
first three phases of this regional interoperable communications project. Over $2,500,000 in
LETPP funds have been spent on bringing agencies in the Northeast Region onto the DTR
system. These funds have allowed command staff for all OEM, fire, law and EMS agencies (176
total) access to the DTR system. In addition, every PSAP (12 total) within the Northeast Region
has the ability to access the DTR system. Operational subscriber units have moved many
agencies much closer to migration. There are currently seven counties within the region that have
made full or partial migration to the DTR system. Continuing this project will make additional
agencies and counties capable of migrating to the DTR system.
Placement of the resources requested in this project will enhance the capability of agencies to
provide an uninterrupted flow of critical information during response operations. Coordination of
incident site communications and internal response information is made possible by the existence
of the Digital Trunked Radio System (DTR). The DTR infrastructure operates reliably throughout
Northeast Colorado. Providing subscriber units to access this system allows agencies to leverage
the capabilities of this existing infrastructure. Progress across the SAFECOM continuum for
separate disciplines, jurisdictions and levels of government is consistent with NIMS and the NRP.
Portable and Mobile 800 MHz Radios (Line Item 3-17) —The Northeast Region
Communications Sub-Committee has continued to provide strategy and prioritization for
requesting and awarding communications equipment. For FY2007 the Northeast Region received
requests for 520 mobile radios and 342 portable radios. From these requests the committee
prioritized 232 mobile and 155 portable radios for 73 agencies in this project. This project is
coordinated with Project B of the FY2007 SHSG application.
2. List the state strategy goals, objectives; and at least one Initiative and one Investment
Justification from the state application to which this project is linked (Limit response to
one-half page)
This project supports the State Strategy goal for Communications Interoperability and objective
4.1. The project also directly supports the Colorado Interoperable Communications Initiative and
Interoperable Communications Justification for FY2007.
10
3. Describe the extent to which the project supports at least one of the seven federal
Funding Priorities for FY07 (National Preparedness Goal; Preparedness Programs and
Activities; Critical Infrastructure and Key Resources; Information/Intelligence Fusion;
Communications Interoperability; Radiological and Nuclear Detection Capabilities;
Catastrophic Planning) (Limit response to one-half page)
This project directly supports the federal Funding Priority of Communications Interoperability.
Previous grant cycles in the Northeast Region included planning and exercises to enhance
jurisdictional capabilities to share critical voice information in tactical settings with other
jurisdictions during day-to=day operations and major incidents. The Northeast Region completed a
Tactical Interoperable Communications Plan in 2006 and conducted a regional communications
exercise. Strategy developed in this planning process and AAR results from the regional exercise
were incorporated into this FY2007 project. The project also addresses the core SAFECOM
Continuum elements of technology, training & exercises and usage of equipment.
4. Describe the extent to which the project places special emphasis on preparing for
catastrophic threats with "the greatest risk of mass casualties, massive property loss,
and immense social disruption" (NRP) (Limit response to one-half page)
Any catastrophic threat with great risk of mass casualties, massive property loss and immense
social disruption will have a communications component. By providing equipment that will provide
interoperable communications across all fire, law enforcement and EMS command staff the
Northeast Region places an emphasis on an interoperable system for all first response agencies
in event of terrorist attacks or natural disasters.
5. Describe the extent to which this region supports its request with available risk data
(regional risk assessment tool) (Limit response to one-half page)
The Northeast Region scored an overall Risk Rating of MEDIUM in the 2007 Regional Risk
Assessment. A Total Assets Score of 1,700 and an average threat rating of 2.2 (on scale of 1-3)
were compiled for the region. Human, Mission and Psychological consequences were identified
along with Vulnerabilities within the region. The region has facilities in each Asset Sector.
6. Describe the extent to which the project focuses on the largest gaps in the most
important of the 37 capabilities for this region (Limit response to one-half page)
The Northeast Region used a multi-discipline multi-agency group to assess the regions
achievement in all 37 target capabilities. Among those Interoperable Communications scored a
63% level of achievement. Although this capability did not rank in the lowest 13 capabilities for
achievement in the Northeast Region, Interoperable Communications still shows a significant gap
and continues to be a priority. Interoperable Communications continues to be one of the top 13
Target Capabilities in Colorado for FY2007 and is one of the top Initiatives and Investment
Justifications.
11
7. Describe the extent to which the project demonstrates the utilization of other funding
sources to improve and sustain the capabilities developed by this project (Limit response
to one-half page)
Interoperable Communications capabilities in the 800 MHz spectrum has been developed with
funding from the agency, special district, county state and federal level. Local agencies in the
Northeast Region have invested and will continue to invest local funds for system infrastructure
and subscriber units. Local funding comes from agency fees, general fund dollars and 911
surcharges. At the state level, the Wireless Interoperability (WIN) and Energy and Mineral Impact
Fund have been used to support local efforts in Interoperable Communications.
The ability of local agencies to fund migration to the DTR system varies across the Northeast
Region. While no agency has the ability to fully fund interoperable communications to level 5 on
the SAFECOM Continuum, several agencies can not afford basic local needs. The 911 surcharge
assessed in some local jurisdictions is at the statutory limit and still does not generate enough
income to fund Phase II 911 or reverse 911 systems, let alone subscriber units, console upgrades
and connectivity issues required to fully migrate to the DTR system. Local, State and Federal
funds will be necessary to complete the final steps in migration for these jurisdictions.
8. Describe the extent to which the project supports the six state priority scenarios and 13
state priority target capabilities (Limit response to one-half page)
Activities in this project directly support the priority Target Capability of Interoperable
Communications. Communications Capability projects within the Northeast Region will continue to
address all six priority scenarios. Pandemic Influenza, Foreign Animal Disease and Chemical
Attack are the most likely scenarios in the Northeast Region.
9. Describe the extent to which this project demonstrates broad regional and multi-
regional collaboration (including collaboration with other states) (Limit response to one-half
page)
The Northeast Region continually works with bordering regions to coordinate programs and
activities. Examples of collaboration include regional law enforcement working groups, HIDTA,
Citizen Corps/CERT conferences and summer games, Continuity of Government Planning,
exercise participation, evacuation planning and the multiple committees/working groups that law
enforcement agency representatives participate in. The Region and representatives are also
actively involved in multiple border state activities including training and exercise participation with
multiple bordering regions in Kansas, Citizen Corps/CERT activities in the panhandle of Nebraska
and the Wide Open Spaces public health project with Wyoming, Nebraska and Kansas.
12
Project B Project Total: $ 32,197
Project Title: Planning: Org: Equip: Training: Exercises: M & A:
$ $ $14,760 $7,000 $9,500 $937
Directions:
o Each question will be scored on a scale of 1 (low) to 10 (high) by the application review
committee.
1. Project Summary (Limit response to one-half page)
Initiatives within Project B include requests for PPE and equipment in the Responder Safety
and Health initiative.
Responder PPD (Line Items 18 & 19) —The Northeast All Hazards Region Law Enforcement
Sub-Committee has prioritized PPE in the Responder Safety and Health initiative for the included
agencies. Equipment includes tactical vests and ballistic helmets. The agencies have existing
personnel that are trained to use the equipment that is being requested in this project
Training, Planning & Exercises (Line Item 20 & 21) —The Weld and Logan County sheriffs
offices will provide terrorism seminars, planning and exercises designed to impact the Responder
Safety and Health Initiative of the FY2007 LETPP.
2. List the state strategy goals, objectives; and at least one Initiative and one Investment
Justification from the state application to which this project is linked (Limit response to
one-half page)
These project activities support the State Strategy goal for Training & Exercising and Emergency
Responder Capabilities and objectives 2.1 and 2.3. This project also directly supports the
Colorado Responder Health and Safety and Law Enforcement Investigation and EOD Response
Initiatives and Investment Justifications for FY2007.
3. Describe the extent to which the project supports at least one of the seven federal
Funding Priorities for FY07 (National Preparedness Goal; Preparedness Programs and
Activities; Critical Infrastructure and Key Resources; Information/Intelligence Fusion;
Communications Interoperability; Radiological and Nuclear Detection Capabilities;
Catastrophic Planning) (Limit response to one-half page)
This project directly supports the National Preparedness Goal, Preparedness Programs and
Activities, Critical Infrastructure and Key Resources, Communications Interoperability and
Catastrophic Planning priorities. The Northeast Region embraces an all-hazards vision regarding
the core preparedness objectives to prevent, protect, respond and recover from terrorist attacks
and catastrophic natural disaster. Preparedness Programs and Activities are integrated across
disciplines and agencies with input into the Northeast All Hazards Region Steering Committee.
Projects within this initiative leverage both DHS resources as well as other Federal and State
Resources. The Northeast Region has a recognized Regional Citizen Corps Council to integrate
Citizen Corps activities into the all hazards approach. The Northeast Region has developed
communications interoperability plans and strategies to support Communications Interoperability.
Catastrophic Planning in the form of COOP/COG planning has taken place in the Northeast
Region. Citizen Preparedness and Special Needs Population Planning requirements will continue
to be addressed in All Hazards Emergency Operations Plans.
13
4. Describe the extent to which the project places special emphasis on preparing for
catastrophic threats with "the greatest risk of mass casualties, massive property loss,
and immense social disruption" (NRP) (Limit response to one-half page)
The Northeast Region continues to plan, train and exercise for catastrophic threats including mass
casualty events. Previous years projects have focused on planning for mass casualty events in
cooperation with the Northeast and Plains to Peaks RETACs. In addition to these planning efforts
the region has developed training and exercises to standardize and coordinate the response to
mass casualty events across the region. Equipment purchased has bridged gaps in response
capabilities in areas of the region that can be easily overwhelmed by mass casualty events. This
FY2007 project will continue to support agencies in the areas of Responder Safety and Health and
Law Enforcement Investigations that support response to catastrophic threats.
5. Describe the extent to which this region supports its request with available risk data
(regional risk assessment tool) (Limit response to one-half page)
The Northeast Region scored an overall Risk Rating of MEDIUM in the 2007 Regional Risk
Assessment. A Total Assets Score of 1,700 and an average threat rating of 2.2 (on scale of 1-3)
were compiled for the region. Human, Mission and Psychological consequences were identified
along with Vulnerabilities within the region. The region has facilities in each Asset Sector.
6. Describe the extent to which the project focuses on the largest gaps in the most
important of the 37 capabilities for this region (Limit response to one-half page)
The Northeast Region used a multi-discipline multi-agency group to assess the regions
achievement in all 37 target capabilities. Among those Public Safety & Security Response (40%),
Responder Safety & Health (54%) and Law Enforcement Investigation & Operations (68%) were
prioritized for the Northeast Region.
7. Describe the extent to which the project demonstrates the utilization of other funding
sources to improve and sustain the capabilities developed by this project (Limit response
to one-half page)
First Responder efforts in the law enforcement discipline have traditionally been funded by local
agencies. These funds are provided in part by municipal and county level jurisdictions. Law
Enforcement Terrorism Prevention Program funding has not traditionally been used to fund the
capabilities of local agencies. The resources proposed in this project would not be available with
local funding streams.
14
8. Describe the extent to which the project supports the six state priority scenarios and 13
state priority target capabilities (Limit response to one-half page)
Activities in this project directly support the Responder Health/Safety and Law Enforcement
Investigation & Operations Target Capabilities for Colorado. Projects within the region will
continue to address all six priority scenarios. Pandemic Influenza, Foreign Animal Disease and
Chemical Attack are the most likely scenarios in the Northeast Region.
9. Describe the extent to which this project demonstrates broad regional and multi-
regional collaboration (including collaboration with other states) (Limit response to one-
half page)
The Northeast Region continually works with bordering regions to coordinate programs and
activities. Examples of collaboration include regional law enforcement working groups, HIDTA,
Citizen Corps/CERT conferences and summer games, Continuity of Government Planning,
exercise participation, evacuation planning and the multiple committees/working groups that law
enforcement agency representatives participate in. The Region and representatives are also
actively involved in multiple border state activities including training and exercise participation with
multiple bordering regions in Kansas, Citizen Corps/CERT activities in the panhandle of Nebraska
and the Wide Open Spaces public health project with Wyoming, Nebraska and Kansas.
15
Project C Project Total: $116,124
Project Title: Planning: Org: Equip: Training: Exercises: M & A:
$ $ $112,742 $ $ $3,382
Directions:
o Each question will be scored on a scale of 1 (low) to 10 (high) by the application review
committee.
1. Project Summary (Limit response to one-half page)
Initiatives within Project C include equipment addressing Law Enforcement Investigations and
Operations Capabilities and LE Investigation and EOC Response Investment Justifications.
Placement of the resources in this project will enhance the capability of agencies in the Northeast
Region to respond to events terrorist and natural catastrophic events.
Law Enforcement Operations (Line Items 22-28) —The Northeast Region Law Enforcement
Sub-Committee has prioritized the equipment requested in this initiative for agencies that have
demonstrated an ability to provide these capabilities not only in their own jurisdiction but for
agencies across northeast Colorado. The capabilities developed or enhanced with these
resources will upgrade EOD equipment for type II status teams and for law enforcement
specialized teams.
2. List the state strategy goals, objectives; and at least one Initiative and one Investment
Justification from the state application to which this project is linked (Limit response to
one-half page)
These project activities support the State Strategy goal for Training & Exercising and Emergency
Responder Capabilities and objectives 2.1 and 2.3. This project also directly supports the
Colorado Responder Health and Safety and Law Enforcement Investigation and EOD Response
Initiatives and Investment Justifications for FY2007.
3. Describe the extent to which the project supports at least one of the seven federal
Funding Priorities for FY07 (National Preparedness Goal; Preparedness Programs and
Activities; Critical Infrastructure and Key Resources; Information/Intelligence Fusion;
Communications Interoperability; Radiological and Nuclear Detection Capabilities;
Catastrophic Planning) (Limit response to one-half page)
This project directly supports the National Preparedness Goal, Preparedness Programs and
Activities, and Critical Infrastructure & Key Resources. The Northeast Region embraces an all-
hazards vision regarding the core preparedness objectives to prevent, protect, respond and
recover from terrorist attacks and catastrophic natural disaster. Preparedness Programs and
Activities are integrated across disciplines and agencies with input into the Northeast All Hazards
Region Steering Committee. Projects within this initiative leverage both DHS resources as well as
other Federal and State Resources. The Northeast Region has a recognized Regional Citizen
Corps Council to integrate Citizen Corps activities into the all hazards approach.
16
4. Describe the extent to which the project places special emphasis on preparing for
catastrophic threats with "the greatest risk of mass casualties, massive property loss,
and immense social disruption" (NRP) (Limit response to one-half page)
The Northeast Region continues to plan, train and exercise for catastrophic threats including mass
casualty events. Previous years projects have focused on planning for mass casualty events in
cooperation with the Northeast and Plains to Peaks RETACs. In addition to these planning efforts
the region has developed training and exercises to standardize and coordinate the response to
mass casualty events across the region. Equipment purchased has bridged gaps in response
capabilities in areas of the region that can be easily overwhelmed by mass casualty events. This
FY2007 project will continue to support agencies in the areas of Responder Safety and Health and
Law Enforcement Investigations that support response to catastrophic threats.
5. Describe the extent to which this region supports its request with available risk data
(regional risk assessment tool) (Limit response to one-half page)
The Northeast Region scored an overall Risk Rating of MEDIUM in the 2007 Regional Risk
Assessment. A Total Assets Score of 1,700 and an average threat rating of 2.2 (on scale of 1-3)
were compiled for the region. Human, Mission and Psychological consequences were identified
along with Vulnerabilities within the region. The region has facilities in each Asset Sector.
6. Describe the extent to which the project focuses on the largest gaps in the most
important of the 37 capabilities for this region (Limit response to one-half page)
The Northeast Region used a multi-discipline multi-agency group to assess the regions
achievement in all 37 target capabilities. Among those Public Safety & Security Response (40%),
Responder Safety & Health (54%) and Law Enforcement Investigation & Operations (68%) were
prioritized for the Northeast Region.
7. Describe the extent to which the project demonstrates the utilization of other funding
sources to improve and sustain the capabilities developed by this project (Limit response
to one-half page)
First Responder efforts in the law enforcement discipline have traditionally been funded by local
agencies. These funds are provided in part by municipal and county level jurisdictions. Law
Enforcement Terrorism Prevention Program funding has not traditionally been used to fund the
capabilities of local agencies. The resources proposed in this project would not be available with
local funding streams.
17
8. Describe the extent to which the project supports the six state priority scenarios and 13
state priority target capabilities (Limit response to one-half page)
Activities in this project directly support the Responder Health/Safety and Law Enforcement
Investigation & Operations Target Capabilities for Colorado. Projects within the region will
continue to address all six priority scenarios. Pandemic Influenza, Foreign Animal Disease and
Chemical Attack are the most likely scenarios in the Northeast Region.
9. Describe the extent to which this project demonstrates broad regional and multi-
regional collaboration (including collaboration with other states) (Limit response to one-half
page)
The Northeast Region continually works with bordering regions to coordinate programs and
activities. Examples of collaboration include regional law enforcement working groups, HIDTA,
Citizen Corps/CERT conferences and summer games, Continuity of Government Planning,
exercise participation, evacuation planning and the multiple committees/working groups that law
enforcement agency representatives participate in. The Region and representatives are also
actively involved in multiple border state activities including training and exercise participation with
multiple bordering regions in Kansas, Citizen Corps/CERT activities in the panhandle of Nebraska
and the Wide Open Spaces public health project with Wyoming, Nebraska and Kansas.
18
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ATTACHMENT A
1. Compensation and Method of Payment
A. General:
The State agrees to pay the Sub-Grantee, in consideration for the work and services to be performed,
an amount not to exceed the amount awarded to date. Payment will be made to the Sub-Grantee
upon receipt of legitimate invoices or claims from the Sub-Grantee for vendor services or other
eligible grant expenses. Such invoices will be summarized with the original supporting documents to
be kept on file by the Sub-Grantee. In specific cases where a Sub-Grantee may have a cash-flow
problem, verified by the State, the State may reimburse the Sub-Grantee based upon unpaid vendor
invoices or Purchase Orders (PO). In these cases, which are exceptions to normal practice, the Sub-
Grantee shall be responsible for payment to the vendor upon receiving funds from the State, and for
providing proof of such payment to the State.
B. Advance of Funds:
Some federal grants such as those for Disaster Assistance and for the Chemical Stockpile
Emergency Preparedness Program provide for an advance of funds. In such cases where the federal
grant program allows for advances, it will the State's (CDEM) decision as to whether specific Sub-
Grantee's situation warrants the use of an advance. In cases where an advance of funds is
authorized by the State, the Sub-Grantee will be responsible for maintaining expenditure records, and
reconciling such expenditures with the advance of funds, based on a reporting schedule determined
by the State. Funds so advanced will be maintained in a non-interest bearing account by the Sub-
Grantee until the time of expenditure.
C. Year-end deobligation-reallocation of funds:
A potential exists that the total amount of the grant award may be increased or decreased as a result
of a year-end deobligation or reallocation of funds made by the State. Such action may occur after
the end of the performance period for the grant. Such an action would either deobligate funds not
expended by this or another Sub-Grantee and/or reallocate funds to reimburse eligible program
expenses incurred by this or another Sub-Grantee during the performance period, for which
reimbursement has not been previously made. Such reallocation of funds shall not exceed the
percentage of reimbursement, identified in the Grant Award Letter, of total eligible expenses incurred
by the Sub-Grantee. Such actions will be made by Grant Award Letter Amendment, indicating the
amount of the year-end deobligation or reallocation of funds made for the fiscal year, for each eligible
jurisdiction. This Amendment will be signed by both the Executive Director of the Department of Local
Affairs, and the Department of Local Affairs' designee authorized to sign for the State Controller, or
their designees. The Grant Award Letter Amendment will be a valid contract amendment, effective
retroactive to the contract performance period.
2. Current Award Period - This award shall be effective from the first date shown in the performance
period on the Grant Award Letter until ninety (90) days after the final date shown in such performance
period. For grants of an annual recurring nature the performance period routinely runs from October
1 of one year through September 30 of the next year. The federal appropriation process and in cases
of disaster declarations, the disaster declaration process is such that the actual funds for these
programs normally do not become available to the state until after the starting date of the
performance period. This results in grant award letters being issued by the state for a performance
period which may have started several months previously. The Sub-Grantee may have incurred
eligible program expenses during this period and is, therefore, entitled to reimbursement for same
under the terms and conditions of the grant program.
3. Amendments -All additional award letters issued under the Initial Award will be considered
amendments only to the amounts or provisions in the Initial Award. All additional amounts awarded
Page 1 of 4
subsequently under this Award will be subject to all of the terms and conditions attached to this Award
unless specifically amended therein. The State may request changes in the scope of services or any
other provision in the award letter. Such changes in the scope of services or other provision shall be
in writing via the issuance of an amended award letter, and shall be incorporated herein as part of this
award. Any revisions to the scope of services or any other award provision initiated by the Contractor
must be approved by the State and formalized through an amendment to the award letter. The Grant
Award Letter amendment shall not be deemed valid until it shall have been approved by the State
Controller or his designee.
4. Financial Management-At all times from the effective date of this grant until completion of this
project, the Sub-Grantee shall maintain properly segregated books of state funds, matching funds,
and other funds associated with this project. Sub-Grantee shall be responsible for accounting for and
reporting on the required non-federal match for this grant, if one is required, either in hard or in-kind
match as provided for in applicable regulations. Records shall be maintained in accordance with
applicable local and state procedures and in accordance with applicable OMB Circulars (A-87-110).
5. Reporting- The Sub-Grantee shall meet all reporting requirements in accordance with the then
current program policies and any subsequent forms and related program policies as required by the
Federal Funding Agency or the State Division of Emergency Management (CDEM). All changes of
policies or forms for the CDEM shall be transmitted to Sub-Grantee in writing.
6. Audit.
a) Discretionary Audit. The State, through the Executive Director of the Department, the
State Auditor, or any of their duly authorized representatives and the federal government or any of its
duly authorized representatives shall have the right to inspect, examine and audit the Contractor's and
any subcontractor's records, books, accounts and other relevant documents. For the purposes of
discretionary audit, the State specifically reserves the right to hire an independent Certified Public
Accountant of the State's choosing. A discretionary audit may be requested at any time and for any
reason from the effective date of this Contract until five (5) years after the date of each grant's official
closeout, provided that the audit is performed during normal business hours.
b) Mandatory Audit. Whether or not the State or the federal government calls for a
discretionary audit as provided above, the Contractor shall include the Project in its annual audit
report as required by OMB Circular A-133, and/or the Colorado Local Government Audit Law, 29-1-
601, et seq, C.R.S., and State implementing rules and regulations. Such audit reports shall be
simultaneously submitted to the Department and the State Auditor or federal agency as applicable.
Thereafter, the Contractor shall supply the Department with copies of all correspondence from the
State Auditor or applicable federal agency related to the relevant audit report. If the audit reveals
evidence of non-compliance with applicable requirements, the Department reserves the right to
institute compliance or other appropriate proceedings notwithstanding any other judicial or
administrative actions filed pursuant to 29-1-607 or 29-1-608, C.R.S.
7. INDEPENDENT CONTRACTOR. 4 CCR 801-2 - THE CONTRACTOR SHALL PERFORM ITS
DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE.
NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL
BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR
SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL
HEAD TAX ON ANY MONIES PAID BY THE STATE PURSUANT TO THISCONTRACT.
CONTRACTOR ACKNOWLEDGES THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT
ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR
THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR
OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION,
EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL
PROVIDE AND KEEP IN FORCE WORKERS'COMPENSATION (AND PROVIDE PROOF OF SUCH
Page 2 of 4
INSURANCE WHEN REQUESTED BY THE STATE) AND UNEMPLOYMENT COMPENSATION
INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE
FOR THE ACTS OF THE CONTRACTOR, ITS EMPLOYEES AND AGENTS.
8. Contract Termination. This Contract may be terminated as follows:
a) Termination Due to Loss of Funding. The parties hereto expressly recognize that the Contractor
is to be paid, reimbursed, or otherwise compensated with funds provided to the State for the purpose
of contracting for the services provided for herein, and therefore, the Contractor expressly
understands and agrees that all its rights, demands and claims to compensation arising under this
Contract are contingent upon receipt of such funds by the State. In the event that such funds or any
part thereof are not received by the State, the State may immediately terminate or amend this
Contract. To the extent that the Contractor must expend funds other than those provided by the State
under this Agreement or must provide in-kind services in performing the work agreed upon
hereunder, the State agrees that said expenditures and in-kind services are subject to the availability
and annual appropriation of funds by the Contractor for said purpose.
b) Termination for Cause. If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner its obligations under this Contract, or if the Contractor shall violate any of the
covenants, agreements, or stipulations of this Contract, the State shall thereupon have the right to
terminate this Contract for cause by giving written notice to the Contractor of such termination and
specifying the effective date thereof, at least twenty (20) days before the effective date of such
termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings,
maps, models, photographs, and reports or other material prepared by the Contractor under this
Contract shall, at the option of the State, become its property, and the Contractor shall be entitled to
receive just and equitable compensation for any satisfactory work completed on such documents and
other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any
damages sustained by the State by virtue of any breach of the Contract by the Contractor, and the
State may withhold any payments to the Contractor for the purpose of offset until such time as the
exact amount of damages due the State from the Contractor is determined.
c) Termination for Convenience- The State may terminate the contract at any time the State desires.
The State shall effect such termination by giving written notice of the termination to the Contractor and
specifying the effective date thereof, at least twenty (20) days before the effective date of such
termination. In that event all materials and documents as described above shall, at the option of the
State, become its property and the Contractor shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such materials and documents.
9. Severability - To the extent that this activity may be executed and performance of the obligations
of the parties may be accomplished within the intent of the terms and conditions, the terms of the
agreement are severable, and should any term or provision hereof be declared invalid or become
inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or
provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any
other term nor as waiver of a subsequent breach of the same term.
10. Assignment - Neither party, nor any subcontractor hereto, may assign its rights or duties
pertaining tothis grant without the prior written consent of the other party.
11. Non-discrimination - The Sub-Grantee shall comply with all applicable state and federal laws,
rules, regulations, and executive orders of the Governor of Colorado involving non-discrimination on
the basis of race, color, religion, national origin, age, handicap, or sex. Contractor may utilize the
expertise of the State Minority Business Office within the Office of the Governor, for assistance in
complying with the non-discrimination and affirmative action requirements of this grant and applicable
statutes.
Page 3 of 4
12. Compliance with Federal Agreement Terms and Conditions- Federal Law - Rules and
Regulations The Sub-Grantee shall comply with all terms and conditions the State has entered into
with the federal government as a part of the grant application process and as spelled out in the grant
agreement between the State of Colorado and the Federal Granting Agency, and all applicable
federal laws, rules, and regulations related to this program. These include, but are not limited to,
compliance with the following:
• Americans with Disabilities Act including Title II, Subtitle A/24, U.S.C. Sec. 12101 et seq and
implementing regulations.
• OMB Circular A87, A110, A122, and A133 as applicable
• 31 U.S.C. S1352 - Prohibition Against use of Federal Funds for Lobbying.
• Privacy Act of 1974, 5 U.S.C. S 5529 and Regulations adopted thereunder.
• Certification required by 49CFR Part 29, "Government Debarment and Suspension."
• Drug Free Workplace
• Title VI of the Civil Rights Act 42 U.S.C. Sec. 2000 d-1 et seq and its implementing regulation 44
C.F.R. part of et seq.
G:\Grp\Accounting\contracts\c urrentumbreltadocs WitachmentA-2004Aug
Page 4 of 4
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT dtx;oF cot
.• 'IP
Hans Kellam, Director He
* ' 4ffl *
CDEM Grant Award Letter *ins
Bill Ritter,Jr.
8EM77563 Governor
INITIAL AWARD )OOC INCREASE DECREASE CHANGE Susan E. Kirkpatrick
t1 Executive Director
f _ 7
1. Contract Logging Inquiry Number (CLIN): 00419
2. Award and Encumbrance Number: 8EM77563
3. Accounting Line: LETPP-07 CFDA#: 97.067 COFRS: 01: SH00/775/F7L5/3775/5120 = $544,002
02: SH00/775/F7M5/3775/5120=$16,825
4. Vendor Number: 846000813 0
t t.J�,�' a r r 7 k t a l ii J 1
Pe athif�,_m w toletainAl
Law Enforcement Terrorism Prevention Program 2007
5. Master Contract Number: 6EM63
6. Award Made to Subarantee:
Weld County Authorized Official: Mr. William Jerke, Chairman
For the North East Region Authorized Official Phone: 970-356-4000, E-mail: bjerke@co.weld.co.us
P.O. Box 26 Regional Coordinator: Mr. Clint Goldenstein
Holyoke, CO 80734 Regional Coordinator Phone: 970-580-8808, E-mail: clintg@pctelcom.coop
Financial Officer: Ms. Barbara Connolly
Financial Officer Phone: 970-356-4000 ext4445,
E-mail: bconnolly@co.weld.co.us
7. This Award Amount: $560,827 Total Awarded To Date: $560,827
Note: Total payment will not exceed the total awarded to date; all expenses must be approved by the CDEM.
Approved Budget:
Solution Area Project A Project B Project C Project D Project E Total
Planning $112,742 $112,742
Equipment $400,000 $14,760 $414,760
Training $7,000 $7,000
Exercise $9,500 $9,500
Management&Admin $12,371 $ 967 $3,487 $16,825
Total Budget $412,371 $32,227 $116,229 $ 0 $ 0 $560,827
8. Performance Period: October 12, 2007, through October 31,2009
9. Purpose: - The Colorado Division of Emergency Management (CDEM), through an agreement with the Department of
Homeland Security (DHS), Federal Emergency Management Agency (FEMA), National Preparedness Directorate (NPD)
distributes Homeland Security funds to qualified local governments and state agencies for homeland security and emergency
operations planning;the purchase of specialized equipment to enhance the capability of State and local agencies to prevent,
respond to, and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear, and explosive
(CBRNE)weapons and cyber attacks;for costs related to the design, development, and conduct of OG&T approved security
training programs;for costs related to the design, development,conduct, and evaluation of CBRNE security exercises;costs
related to the design, development, evaluation, deployment, and maintenance of State and local geospatial data and system
Page 1 of 2 Pages
9195 E Mineral Ave., Ste. 200, Centennial, CO 80112-3549 (720) 852-6600 FAX(720)852-6750
necessary to plan, conduct, and evaluate the State Homeland Security Assessment and Strategy (SHSAS); and for cost
associated with implementing SHSAS. The funds are intended to enhance regional capabilities efforts with regional planning
and adopt response structures whenever appropriate to the needs identified through the assessments and the Colorado State
Strategy.
10.Scope: -As approved by the Colorado Division of Emergency Management,funded activities may include up to 100%of
the expenses approved in the attached subgrantee application (Attachment 1). Any changes to the scope of work or new
items to be purchased must be approved by the CDEM in writing prior to any obligation of funds for items not approved in the
attached application.
11. Grant Considerations: - The fiscal terms and conditions entered into by the State and the Subgrantee are attached
(Attachment A and the Grant Application). A copy of the DHS/NDP Financial Management Guide and the 2007 State of
Colorado Homeland Security Grants Supplemental Policies and Procedures Manual will be sent under separate cover and are
incorporated herein by reference. The requirements and procedures in the guides include Financial, Payment & Quarterly
Reporting, Procurement and Contracts, Audit, Record-Keeping, Monitoring and Inspection, Colorado Crime Victims Rights,
Termination or Reduction in Grant Award,and Federal Certified Assurances. Cash drawdowns must be requested at least
quarterly,and are due on the same dates as the quarterly financial and narrative reports,30 days after the end of each
calendar quarter during the life of the grant. More frequent cash draws are encouraged,and may be requested and
made on an as needed basis. The final request for payment including a listing of all expenditures,and the final financial and
narrative report are due to the CDEM no later than 45 days after the end of the performance period. After all payments for the
performance of this award have been made, any balance on this award will be deobligated. The Subgrantee shall meet all
reporting requirements in accordance with current program policies and any subsequent forms and related program policies as
required by the Federal Funding Agency and or the Colorado Division of Emergency Management. Drawdown requests may
be withheld if any reports are delinquent. All attachments hereto are incorporated by reference.
Special Condition: The jurisdictions in the region will work with the state and assist in developing the protocols, procedures,
and agreements necessary for exchanging critical homeland security data with the state in the event of an incident,training,or
exercise.The critical data of interest to the state are those indicated by the initial Geographic Information Systems(GIS)needs
assessment performed by the state coordinator for the Colorado Multi-Agency Coordination Center(MACC). As part of this
assistance,the jurisdiction will provide the State GIS Coordinator sufficient samples of the homeland security critical data held
by them to allow the state to refine the processes for working with the data and integrating it into a regional data set. In
preparation for coming federal requirements, the jurisdictions will participate in the National Incident Management
System Compliance Assistance Support Tool (NIMSCAST).
Authority: The authorized official and the financial officer named in the application both must sign the application and any
modification requests before the application may be considered complete,or a modification request can be considered. The
authorized official and the financial officer both must sign the cash drawdown or advance requests,and the quarterly financial
reports, and the authorized official must sign the quarterly narrative reports. The authorized official may delegate his/her
authority to sign cash requests and quarterly reports to the homeland security regional coordinator in writing. Such delegation
must be in the CDEM's award file before an alternate signature can be accepted.
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate,e has signed it.
/u 12. Reviewed By: / Date: /7/07 13. Issued By: Colorado Department of Local Affairs
William F.Archambault, Jr. ttt Division of Emergency Management
14. Approved: State Controller, Leslie M. Shenefelt AND AA AA )11\71, Date: /0 6,1
Susan E. Kirkpatrick, El cutive Director
By: �LyDete: /O /! 1Rose Nay A en, on t er, DoLA
NOTE: Acceptance of the grant implies agreement with the terms and conditions as stated in the master contract and the attachments to thi;
award letter.
Page 2 of 2 Pages
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