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Home My WebLink About20072920.tiff RESOLUTION RE: APPROVE RESCINDING RESOLUTION #2007-2588, DATED AUGUST 15, 2007, AND APPROVE REVISION TO WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT- GOVERNOR'S COMMISSION ON COMMUNITY SERVICE, COLORADO AMERICORPS PROGRAM WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,by Resolution#2007-2588,dated August 15,2007,the Board approved a Weld County Youth Conservation Corps Contract, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Governor's Commission on Community Services, Colorado AmeriCorps Program, and WHEREAS, after review, the Board deems it advisable to rescind Resolution#2007-2588, dated August 15, 2007, and WHEREAS, the Board has been presented with a Revised Weld County Youth Conservation Corps Contract, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services, Employment Services of Weld County, and the Governor's Commission on Community Services, Colorado AmeriCorps Program,commencing September 10,2007,and ending September 9,2008, with further terms and conditions being as stated in said revised contract, and WHEREAS, after review, the Board deems it advisable to approve said revised contract, a copy of which is attached hereto, and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Resolution #2007-2588, dated August 15, 2007, for a Weld County Youth Conservation Corps Contract, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the Governor's Commission on Community Services, Colorado AmeriCorps Program, be, and hereby is, rescinded. BE IT FURTHER RESOLVED by the Board that the Revised Weld County Youth Conservation Corps Contract, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services, Employment Services of Weld County, and the Governor's Commission on Community Services, Colorado AmeriCorps Program, be, and hereby is, approve. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. 2007-2920 HR0078 c.0 , RE: RESCINDING RESOLUTION #2007-2588, DATED AUGUST 15, 2007, AND APPROVE REVISION TO WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT-GOVERNOR'S COMMISSION ON COMMUNITY SERVICE, COLORADO AMERICORPS PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of September, A.D., 2007. BOARD OF COUNTY COMMISSIONERS . Fti W COUNTY, CO ORADO p ATTEST: aT:2;'.c//' i,„ t `p . avid E. Long, Chair Wel County Clerk to the (Cis i William . Jerk Pro-Tem Lad De ty CI to the Boar CC/ W' liam F. Garcia AP�VED AS TO �� Robert D. Masden unty Attorney rx" , �n kn. Douglas ademach r Date of signature: 2007-2920 HR0078 r-st‘---- MEMORANDUM DATE: September 12, 2007 I ill TO: David E. Long, Chair Board of County Commissioner C• FROM: Walter J. Speckman, Executive Director DOT COLORADO SUBJECT: Revision to the Contract between Employment Services of Weld County and the Governor's Commission on Community Service, Colorado AmeriCorps Program Enclosed for Board approval is a contract revision between the Governor's Commission on Community Service, Colorado AmeriCorps Program and Employment Services of Weld County for the continued operation of the Weld County Youth Conservation Corps/AmeriCorps Program. This revision is a result of additions and changes requested by the State Attorney General's Office which include: a new Exhibit C requiring insurance coverage including minimum liability insurance coverage levels; revisions to the original language under Section XVII f. including changes to the length of time for records retention; adding language under Section XVII k.that the State shall not participate in or accept binding arbitration for any dispute resolution; adding a new section XXI pertaining to Order of Precedence; and other minor word editing changes. The original contract was signed by the Board under document number 2007-2588. Both the original contract and this revised contract will allow for the continued operation of the Weld County Youth Conservation Corps/AmeriCorps Program. This revision does not change either the funding or period of performance. Funding provided for the Program remains at$163,800.00 and the period of performance remains as September 10, 2007 through September 9, 2008. If you have any questions, please telephone me at 353-3800. 2007-2920 �Q{�u 130 STATE CAPITOL,DENVER,CO 80203 • GOVERNOliat � i PH: (303)866-2572 FAX: (303)8662525 ON COMMUNITY itRhi4CE G°"EHrTP/i l.c�D`OVIGCSS October 4, 2007 David E. Long, Chair Weld County Board of Commissioners P.O. Box 1805 1551 N. 17th Ave. Greeley, CO 80632 Dear Mr. Long: Congratulations! Enclosed is your copy of the fully executed contract with the Governor's Commission on Community Service Colorado AmeriCorps Program. The period of performance for your"Weld County Youth Conservation Corps" contract is September 10, 2007 through September 9, 2008 (this can be found on page 2 of your contract). This means you are able to receive reimbursement for expenditures authorized under this contract between those dates. Please note that all AmeriCorps members must complete their terms of service within a period of no less than nine months and no longer than twelve months. You will be asked to complete a number of reports and forms throughout the grant year. The enclosed sheet provides information on FAQs (Frequently Asked Questions) pertaining to the grant program. In addition, please take time to read the enclosed 2007 AmeriCorps Provisions. These are the federal rules pertaining to AmeriCorps and include the basics of managing an AmeriCorps program. Reporting for this grant program operates on a semi-annual basis and is done on the Web- Based Reporting System (WBRS). Reporting due dates can be found in the AmeriCorps Provisions and are also outlined in the box below. REPORTING REQUIREMENTS REPORT PERIOD DATE DUE r Intent to Apply form for third year continuation November 8,2007(form faxed to GCCS) application X- Third-year continuation applicaton Covers everything to date December 1,2007(submit in eGrants) ✓ Mid-Year Progress Report(WBRS) Program start date to 3/31/08 4/15/08 I. Financial Status Report,269A(WBRS) ➢ Periodic Expense Report(PER)(WBRS) ✓ Request for Reimbursement(optional) ➢ Annual progress Report(WBRS) 4/1/08 through 9/30/08 10/15/08 ➢ Financial Status Report,269A(WBRS) ✓ Periodic Expense Report(WBRS) ▪ Request for Reimbursement(optional) ✓ Updated data for end of year(memo to GCCS) 9/1/07 through end of program year and for Sixty days after end of program year ✓ Final Financial Status Report,269A(WBRS) programs extending past 9/30/08 r Final Periodic Expense Report(WBRS) ✓ Final Request for Reimbursement(optional) • Member enrollment forms(WBRS),or member Within 30 days of enrollment or change of change of status/change of term(WBRS) term/status The Governor's Commission on Community Service serves as a catalyst for the promotion and expansion of community service and volunteerism to all Colorado residents as an effective means to address civic and social issues and improve the overall well being of communities throughout the state. Member exit fors(WBRS) ➢ Member time logs for previous month(WBRS) Within 15 days of exit A-133 for organizations receiving over$500,000 Most recent fiscal year Upon completion and upon submission of in federal funds,regardless of the source. Continuation application. Mail to GCCS. Organizations that receive less than$500,000 in federal funds must submit a regular financial statemen audit. Submit to GCCS via mail. I hope this information is helpful. Please do not hesitate to call Mark Skinner at 303-866-2565, or Terri Jutzi at 303-866-2572 if you have questions. `SSin�cerely, Toya M. Nelson Executive Director Cc Ted Long Encl. Contract Frequently Asked Questions GCCS Request for Reimbursement form 2007 AmeriCorps Grant Provisions Colorado Service Network Contact List r PC Contract number: O/)00 WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT THIS CONTRACT,made this July 10,2007 by and between the State of Colorado for the use and benefit of the Office of the Lieutenant Governor on behalf of the Governor's Commission on Community Service,Colorado AmeriCorps Program, 130 State Capitol,Denver,Colorado 80203,and its fiscal agent,the Department of Personnel and Administration,"State,"and the Board of Weld County Commissioners,Weld County Division of Human Services(P.O.Box 1805,1551 N.17`h Ave.,Greeley,CO 80632), "Contractor." WITNESSETH: WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and otherwise made available and a sufficient unencumbered balance thereof remains available for payment in Agency EBB,Fund Number 100,Appropriation Code Vo 6 , Contract Encumbrance Number cy C OcLUUJ/L) , and WHEREAS, the State has applied for and received funding under the authority of the National and Community Service Act of 1990,as amended by the National and Community Service Trust Act(42 U.S.C.` 12501 et seq.)and its implementing regulations 45 C.F.R. ' 2510 et seq.,AmeriCorps Grant Award; and WHEREAS,this award does not fall under the requirements of the State's procurement process for the award of grants as adopted in 03SB58; and WHEREAS,the Contractor has applied for and is eligible to receive funding under the National and Community Service Trust Act;and WHEREAS,the Governor's Commission on Community Service desires to distribute said funds and the Governor has approved pursuant to law; and WHEREAS,at the date of execution of this agreement,the Contractor meets all other requirements for entering into this contract. NOW THEREFORE,the parties enter into the following agreement: I. Legislative Authority This contract is authorized by and subject to the National and Community Service Act of 1990 as amended,codified as 42 U.S.C. 12501 etseq., and 45 C.F.R. Part 2510 et seq,AmeriCorps Grant Award. II. Legal Authority The Contractor warrants that it possesses the legal authority to enter into this contract. The person or persons signing this contract on behalf of the Contractor also warrant that they have full authorization to execute this contract. III. State Responsible Administrator Questions related to this project or performance under this contract should be directed to the following State representative: Toya Nelson, Executive Director, Governor's Commission on Community Service, 130 State Capitol,Denver, Colorado 80203,PH: (303)866-2524;FAX: (303) 866-2525. IV. Scope of Services In consideration for the monies to be received from the State, the Contractor shall perform, in a satisfactory and proper manner, as determined by the State, all work set forth in the"Statement of Work/Performance Measures", attached as Exhibit B,as explained by relevant portions of the Weld County Youth Conservation Corps grant proposal submitted to and accepted by the Corporation for National and Community Service, both of which are incorporated by reference, and which collectively hereinafter are referred to as the"Project." The Contractor shall provide matching funds in the amounts and cost categories specified in the "Grantee Share" of the Budget incorporated in Exhibit A. The contractor shall be responsible for performing the services in accordance with the performance measures, attached and incorporated herein as Exhibit B. Weld County Youth Conservation Corps 1 of 10 �- } V. Program Requirements and General Provisions The Contractor agrees to perform in accordance with, and to comply with, the AmeriCorps Requirements and Provisions issued by the Corporation for National and Community Service,and all revisions,refinements,and modifications as may be made thereto,which are a part of this contract and incorporated herein by this reference. Copies of these provisions are provided to the Contractor and are available on file with the State. VI. Responsible Contract Administrator The performance of the services required herein shall be under the direct supervision of Ted Long, Program Director,an employee or agent of the Contractor,who is hereby designated as the administrator-in-charge of this Project. If at any time the administrator-in-charge is not assigned to this Project, a mutually acceptable replacement administrator-in-charge shall be designated,and the State shall receive notification of such replacement assignment and the plan to permanently fill the administrator position. VII. Statement of Work\Budget Modification Procedures. The Contractor may modify the Statement of World Performance Measures and Budget in accordance with the procedures set forth in Section XVII,Subsection 1,"Modification and Amendment,"and must be made with prior approval by the State Responsible Administrator. VIII. Period of Performance The Contractor agrees to commence delivery of the contemplated services on September 10,2007 or when approved by the State Controller, and agrees to deliver such services in as expeditious a manner as possible,but in any event services for which payment is contemplated by the terms of this contract shall be completed by September 9,2008. IX. Contract Amount In consideration of the satisfactory performance of the Contractor under this contract,the State shall reimburse the Contractor, subject to additions and/or deductions as provided by or pursuant to modification, an amount not to exceed one hundred sixty three thousand and eight hundred dollars,($163,800),and in no event shall obligation be made after the end date of this contract. X. Method of Payment The method of payment under this contract will be cost reimbursement with all contract costs charged to the budget categories specified in the total contract amount of the budget. No costs will be chargeable to a budget category except to the extent that such benefits are received by such category. XI. Reimbursement Procedures If costs incurred are allowable and warranted,the State will reimburse the Contractor monthly and no less frequently than quarterly. To receive payment,the Contractor shall submit certified invoices in such form and detail as required by the State. XII. Advance Payments Monies obligated under this contract may be made available on an advance payment basis.Utilizing this procedure, cash may be advanced to the Contractor to cover estimated disbursement needs for the initial period. Thereafter,the Contractor shall be reimbursed for its actual cash disbursements. Such advances shall be subject to the following provisions: a. Requests for advance can be made on a need basis. However,no more than one month's advance amount can be outstanding at the end of any two (2) month period. Any advance payments or portion thereof outstanding at the end of the contract period will become immediately due and payable to the State;and b. The request for advance shall be accompanied by a detailed statement of costs disbursed to date and a detailed estimate of costs to be disbursed during the period covered by the advance. Weld County Youth Conservation Corps 2 of 10 Advance payments may be limited or eliminated at any time by the State should the Contractor's lack of performance under this contract present a programmatic or financial risk to the State. XIII. Taxes All participants receiving wages or wage equivalent payments(living allowances),must have appropriate Federal, State,and local income tax withheld on those earnings. Federal Insurance Contributions(FICA)payments must also be withheld. XIV. Personnel The Contractor shall perform its duties hereunder as a contractor and not as an employee. Neither the Contractor nor any agent or employee of the contractor shall be or shall be deemed to be an agent or employee of the State. The Contractor shall pay when due all required employment taxes and income tax withholding,shall provide and keep in force worker's compensation (and show proof of such insurance)and unemployment compensation insurance in the amounts required by law,and shall be solely responsible for the acts of the Contractor, its employees and agents. The Contractor is responsible for providing Workmen's Compensation Coverage and Unemployment Compensation Coverage for all its employees to the extent required by law,and for providing such coverage for themselves. The contractor is required to provide Workmen's Compensation coverage to all AmeriCorps Members. In no case is the State responsible for providing Workmen's Compensation Coverage for any employees or subcontractors of the Contractor pursuant to this agreement, and the Contractor agrees to indemnify the State for any costs for which the State may be found liable in this regard. The Contractor shall maintain minimum liability insurance coverage as specified in Exhibit C,attached herein. XV. Equal Employment Opportunities/Affirmative Action The Contractor shall insure Equal Employment Opportunities(EEO)to all individuals as required by law.EEO shall mean that no individual shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in administration of, or in any program funded under this section because of race, color, national origin, age, condition of a disability, marital status or creed. Contractors shall be governed by the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975,on the basis of handicap under Section 504 of the Rehabilitation Act,on the basis of sex under Title IX of the Education Amendments of 1972,or on the basis of race,color,or national origin under Title VI of the Civil Rights Act of 1964. Programs and activities funded under this Act are considered to be programs receiving Federal financial assistance and are subject to all provisions of EEO. XVI. American Disabilities Act Provision The Contractor assures the State that at all times during the performance of this contract that no qualified individual with a disability shall,by reason of such a disability,be excluded from participation in or denied benefits to the services,programs, or activities performed by the Contractor,or be subjected to any discrimination by the Contractor upon which assurance the State relies. XVII. General Contract Provisions a. Federal Funding. Payment pursuant to this contract,if in Federal funds,whether in whole or in part,is subject to and contingent upon the continuing availability of the federal funds for the purposes hereof. In the event that said funds,or any part thereof,becomes unavailable as determined by the State,the State may immediately terminate this contract. b. Compensation. Unless otherwise provided,the State shall establish billing procedures and reimburse the Contractor for actual,reasonable and necessary expenses incurred in providing services pursuant to this contract,based on the submission of quarterly itemized expenditure statements. Any advance payments or portion thereof outstanding at the end of the contract period will become immediately due and payable to the State. Payments pursuant to this contract shall be made as earned,in whole or in part,from available Federal funds encumbered for the purchase of the described services. The liability of the State,at any time, for such payments shall be limited to the amount of such encumbered funds remaining. Weld County Youth Conservation Corps 3 of 10 In the event this contract is terminated,final payment to the Contractor may be withheld at the discretion of the State until the State tenders final acceptance of the Contractor's performance or completion of a final audit by the State. Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the Contractor either by the Contractor reimbursing the State or by deduction from subsequent payments under this contract or other contracts between the State and the Contractor,or by the State as a debt due to the State. c. Confidentiality of Records. In the event the Contractor shall obtain access to any records or files of the State in connection with,or during the performance of,this contract,the Contractor shall keep such records and information confidential and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent as such laws and regulations apply to the State. The Contractor agrees to notify and advise in writing,all employees,agents,consultants,licensees,or sub-contractors of the said requirements of confidentiality and of possible penalties and fines imposed for violation thereof,and secure from each an acknowledgment of such advisement and agreement to be bound by the terms of this agreement as an employee, agent, consultant,licensee or sub-contractor of the Contractor,as the case may be. Any breach of confidentiality by the Contractor or third party agents of the Contractor shall constitute good cause for the State to cancel this contract,without liability;any and all information delivered to the Contractor shall be returned to the State. Any State waiver of an alleged breach of confidentiality by the Contractor or third party agent of the Contractor is not to imply a waiver of any subsequent breach. d. Ownership of Materials and Information. The Contractor agrees that all materials, information, data, computer software,documentation,studies and evaluations produced in performance of this contract is the sole property of the State. e. Reporting. Unless otherwise specified,the Contractor will submit quarterly fiscal and narrative reports in the format designated by the Corporation for National and Community Service. As this form may undergo revisions,the Contractor will be notified 45 days prior to the date reports are to be submitted and will be provided with the reporting format and any additional documentation necessary. The preparation of reports in a timely manner shall be the responsibility of the Contractor and failure to comply may result in delay of payment of funds or termination of the contract. Required reports shall be submitted to the Govemor=s Commission on Community Service no later than the end of each calendar quarter and upon the expiration and termination of the contract,or at such time as otherwise specified. f Records. The grantee must retain and make available all financial records, supporting documentation, statistical records,evaluation and program performance data,member information and personnel records, for 3 years from the date of the submission of the final Financial Status Report(SF 269A). If an audit is started prior to the expiration of the 3-year period,the records must be retained until the audit findings involving the records have been resolved and final action taken. The Contractor shall maintain a complete file of all records,documents, communications and other materials which pertain to the operation of programs or the delivery of services under this contract. Such materials shall be sufficient to properly reflect all direct and indirect costs of labor,materials,equipment,supplies,and services,and other costs of whatever nature for which a contract payment was made. These records shall be maintained according to generally accepted accounting principles and shall be easily separable from other Contractor records. All such records, documents, communications, and other materials shall be the property of the State and shall be maintained by the Contractor,in a central location and custodia,on behalf of the State,for a period of three(3) years from the date of final payment under this contract,or for such further periods as may be necessary to resolve any matters pending. g. Performance Monitoring. The Contractor shall permit the State, the Corporation for National and Community Service,or any other duly authorized agent or governmental agency,to monitor all activities conducted by the Contractor pursuant to the terms of this contract. Such monitoring may consist of internal evaluation procedures,examination of program data,special analysis,on-site checking,formal audit examinations,or any other reasonable procedures. All such monitoring shall be performed in a manner that shall not unduly interfere with contract work. The Contractor authorizes the State to perform audits or inspections of its records at any reasonable time during the term of this contract and for a period of three(3)years following the termination of this contract. h. Non-performance Remedies. In addition to other specified remedial actions,the State may exercise the following remedial actions should it find that the Contractor substantially failed to satisfy or perform the duties and obligations in this contract. Substantial failure to satisfy the duties and obligations shall be defined to mean insufficient,incorrect,improper activities or inaction by the Contractor. These remedial actions are as follows: 1)Withhold payment to the Contractor until the necessary Weld County Youth Conservation Corps 4 of 10 services or corrections in performance are satisfactorily completed; 2) Request the removal from work on the contract of employees of the Contractor whom the State justifies as being incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on the contract it deems to be contrary to the public interest or not in the best interest of the State; 3) Deny payment for those services or obligations which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the State. Denial of the amount of payment must be reasonably related to the amount of work or performance lost to the State;or,4)terminate the contract without compensation for termination costs. i. Non-assignability. Unless otherwise provided, the duties and obligations of the Contractor cannot be assigned, delegated,nor sub-contracted except with the express written consent of the State. Sub-contracts permitted by the State shall be subject to the requirements of this contract and the Contractor is responsible for the performance of any sub-contract. In addition, except as otherwise provided,this contract shall inure to the benefit of,and be binding upon,the parties hereto and their respective successors and assigns. Copies of any and all contracts entered into by the Contractor in order to accomplish this project shall be submitted to the Governor's Commission on Community Service,Colorado AmeriCorps Program,upon execution,and any and all contracts entered into by the contractor or any of its sub-contractors shall comply with all applicable federal and state laws and shall be governed by the laws of the State of Colorado,notwithstanding provisions therein to the contrary. j. Litigation. Unless otherwise provided the Contractor shall notify the State,within five(5)days after being served with a summons,complaint,or other pleading in a case which involves services provided under this contract and which has been filed in any Federal or State court or administrative agency, and shall deliver copies of such document to the State. k. Continued Performance/Disputes. Any disputes arising under this contract shall be resolved in accordance with AmeriCorps Program regulations and procedures established by the State and the Corporation for National and Community Service. Performance under this agreement shall continue pending resolution of any such dispute. The State shall not participate in or accept binding arbitration for any dispute resolution. 1. Modification and Amendment. i. Modification by Operation of Law. The Contract is subject to such modifications as maybe required by changes in federal or state law or regulations. Any such modifications shall be incorporated into and be part of this Contract as if fully set forth herein. ii. Programmatic or Budgetary Changes. This Contract has a simplified Change Letter Procedure for modifying this Contract in the following circumstances; 1) When there are additional federal statutory or regulatory compliance changes; 2) When additional or less AmeriCorps Program funds are needed; 3) When the Statement of Work\Budget,objectives or completion date of the Project changes as determined by the State; 4) Unless otherwise specified in the Statement of Work\Budget,when cumulative budgetary line item changes exceed ten percent(10%)of total contract amount; 5) When any budget transfers between administration budgetary categories are proposed. Under any of the above circumstances,the State's approval is not binding until memorialized in a fully executed Change Letter as specified in subparagraph iii below. iii. Bilateral Change Order Process. Bilateral changes within the general scope of the contract, as defined in Paragraph IV and detailed in Exhibit C, may be executed using the change order process described in this paragraph and a form substantially equivalent to the sample change order letter attached as Exhibit C. Contractor must submit a written request to the State Responsible Administrator if programmatic or budgetary modifications are desired. A copy of all such Change Letters initiated per this subparagraph shall be provided to the accounting office of the State. All modifications to this Contract, Paragraph VI - Responsible Contract Administrator,Paragraph VIII-Period of Performance,Paragraph IX-Contract Amount,Exhibit A-Statement of Work\Budget,are hereby incorporated herein by reference. All other modifications to this Contract must be accomplished through amendment to the contract pursuant to fiscal rules. Weld County Youth Conservation Corps 5 of 10 iv. Other Modifications. If either the State or the Contractor desires to modify the terms of this Contract other than as set forth in subparagraphs ii)and iii)above,written notice of the proposed modification shall be given to the other party. No such modification shall take effect unless agreed to in writing by both parties in an amendment to this Contract properly executed and approved in accordance with applicable law. Any amendment required per this subparagraph will require the approval of other appropriate state agencies,e.g.Attorney General,State Controller,etc. m. Termination. Any provision of this contract to the contrary notwithstanding,in the event termination of this contract becomes necessary, in the State's sole discretion, to comply with any court order concerning State personal services contracts generally,or this contract specifically,this contract may be terminated by the State immediately upon the giving of notice to the Contractor without further obligation of the State. Otherwise,the State shall have the right to terminate this contract for nonperformance by giving the other party seven (7)days notice by certified or registered mail,return receipt requested. If notice is so given,this contract shall terminate on the expiration of the seven(7)days,and the liability of the parties hereunder from further performance of the terms of this contract shall thereupon cease,but the parties shall not be released from the duty to perform their obligations up to the date of termination. Termination of this contract for nonperformance shall not be construed to limit in any way the State's other available remedies at law for any Contractor's breach. n. Termination For Convenience. The State may terminate this contract at any time the State determines that the purposes of the distribution of monies under the contract would no longer be served by completion of the Project. The State shall effect such termination by giving thirty(30)days written notice of termination to the Contractor and specifying the effective date of such termination. In that event, all finished or unfinished documents and other materials as described in paragraph "d", Ownership of Materials and Information shall, at the option of the State,become its property. o. Severability. To the extent that this contract may be executed and performance of the obligations of the parties may be accomplished within the intent of the contract,the terms of this contract are severable,and should any term or provision hereof be declared invalid or become inoperative for any reason,such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term,or the same term upon subsequent breach. p. Lobbying Activities The Contractor assures that it shall comply with Public Law 101-121,Section 319,29 CFR Part 93,restrictions on lobbying. q. Drug-Free Workplace The Contractor shall ensure compliance with the Drug-Free Workplace Requirements for Federal Grant Recipients under Sections 5153-5158 of the Anti-Drug Abuse Act of 1988 (41 U.S.C. '702-707). r. Political Activity No funds paid to the Contractor hereunder shall be used for any partisan or non-partisan political activity or to further the election or defeat of any candidate for public office;nor shall they be used to provide services,or for the employment or assignment of personnel in a manner supporting or resulting in the identification of programs conducted pursuant to this contract with(1)any partisan or non-partisan political activity or any other political activity associated with a candidate,or contending faction or group,in an election for public or party office;(2)any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election; (3) any voter registration activity. The Contractor shall otherwise comply with the requirement of 5 U.S.C.`1501-1508,which are incorporated herein by this reference as if fully rewritten. s. Financial and Uniform Administrative Requirements. By accepting this Contract,the Contractor agrees to comply with the AmeriCorps Grant and applicable Federal statutes,regulations and guidelines. The Contractor agrees to operate the funded Program in accordance with the approved Grant application and budget,supporting documents,and other representations made in support of the approved Grant application. The applicable Federal cost principles,statutory and administrative provisions can be found in the AmeriCorps Provisions,provided to the Contractor by the State. t. Audit Requirements Audit requirements for nonprofit organizations or institutions of higher education are covered in OMB Circular A-133,and OMB Circular A-128 covers requirements for government agencies. The circulars contain the audit requirements for Federal grantees. The purpose of the circulars is to set uniform audit standards and to minimize the need for multiple audits when you have more than one Federal grant. The cost of the audit is an"administrative cost." u. Noncompliance with OMB Standards Contractors who do not comply with contract terms or OMB requirements,may Weld County Youth Conservation Corps 6 of 10 have costs charged to the contract questioned or disallowed following an audit. (If the financial management system is seriously inadequate,the State can stop making advance grant payments, suspend finding,terminate the contract,recover funds, or take other legal steps.) Most common audit findings resulting in questioned or disallowed costs include: • Inadequate accounting practices; • Poor internal controls; • Inadequate documentation and record keeping; • Inaccurate financial status reports;and • Failure to return interest on Federal grant funds. v. Required Financial Documentation All costs charged to the contract must be documented. For example, the contractor must maintain signed time and attendance records for each and every individual employee and payroll documents approved by an official of the organization. Individual time distribution records must be maintained for allocating an employee's salary between this contract and other funding sources. Source documentation must be maintained for other costs such as receipts, travel vouchers,invoices,bills,or affidavits. Volunteer costs must be documented. All in-kind and other matching contributions, including grant award documents and receipts from other funding sources must be documented. XVIII. Discretionary Audit The State, through the Executive Director of the Department, the State Auditor, or any of their duly authorized representatives,including an independent Certified Public Accountant of the State's choosing,or the federal government or any of its properly delegated or authorized representatives shall have the right to inspect,examine,and audit the Contractor's(and any subcontractor's)records,books,accounts and other relevant documents. Such discretionary audit may be requested at any time and for any reason from the effective date of this contract until five (5) years after the date final payment for this Project is received by the Contractor,provided that the audit is performed during normal business hours. XIX. Actions to Achieve Plan The State shall have the option to recapture and/or reallocate unexpended funds necessary to achieve planned levels of activity within its total jurisdiction. XX. Entire Understanding. This contract is intended as the complete integration of all understandings between the parties. No prior or contemporaneous addition,deletion,or other amendment hereto shall have any force or effect whatsoever,unless embodied herein in writing. No subsequent novation,renewal,addition,deletion,or other amendment hereto shall have any force or effect unless embodied in a written contract executed and approved pursuant to the State Fiscal Rules. XXI. Order of Precedence. In the event of conflicts or inconsistencies between this Contract and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: A. Colorado Special Provisions,pages 7 to 9. B. Remaining pages of the Contract. C. Insurance Provisions, Exhibit C. D. The Scope of Services/Performance Measures,Exhibit B. E. Budget, Exhibit A. SPECIAL PROVISIONS 1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1) This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as he may designate. 2. FUND AVAILABILITY. CRS 24-30-202 (5.5) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. Weld County Youth Conservation Corps 7 of 10 The Contractor shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims,damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents,subcontractors,or assignees pursuant to the terms of this contract. 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2 THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID BY THE STATE PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION, EXPRESS OR IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS' COMPENSATION (AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR,ITS EMPLOYEES AND AGENTS. 5. NON-DISCRIMINATION. The contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution,and enforcement of this contract. Any provision of this contract,whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established. 7. VENDOR OFFSET. CRS 24-30-202(1)&CRS 24-30-202.4 Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for:(a)unpaid child support debt or child support arrearages; (b)unpaid balance of tax,accrued interest, or other charges specified in Article 21,Title 39,CRS; (c)unpaid loans due to the Student Loan Division of the Department of Higher Education; (d)owed amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts owing to the State or any agency thereof,the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. 8. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00 No State or other public funds payable under this Contract shall be used for the acquisition, operation, or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby certifies that,for the term of this Contract and any extensions,the Contractor has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph,the State may exercise any remedy available at law or equity or under this Contract,including,without limitation,immediate termination of the Contract and any remedy consistent with United States copyright laws or applicable licensing restrictions. 9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 &CRS 24-50-507 The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. 10. ILLEGAL ALIENS-PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-101 The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents,warrants,and agrees that it(i)has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5- 102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or Weld County Youth Conservation Corps 8 of 10 CRS 8-17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State. A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor(i)is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law,(ii)shall comply with the provisions of CRS 24-76.5-101 et seq,and(iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4)if such individual applies for public benefits provided under this contract. Signatures appear on the next page. Weld County Youth Conservation Corps 9 of 10 • THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT CONTRACTOR: STATE OF COLORADO: GOVERNOR BILL RITTER Weld County Board of Commissioners Legal Name of Contracting Entity Bruce Atc ' ,Chief of Staff Office of the Lieutenant Governor # 84-6000-813 LEGAL REVIEW: Fed 1 I.D.Number or Social Security Number ATTORNEY GENERAL By '� Signature of Authorized Offi ' _ 1 7 2007 tration David E. Long, Cha r Print Name&Title of Authorized Officer An attestation is quire. Elide Attest Byls (C iSRE Kii#Xd€ Clerk to the Board (Pla orporate seal here,if available.) i�tt" Dj.uty 19I erk to th• Board gv U ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until the State Controller, or such assistant as he may delegate,has signed it.The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided. STATE CONTROLLER: LESLIE M. SHENEFELT �� By � y� \r�� C) 1"---) Depa tt of Personnel and Administration Date L l7 1 \ On Weld County Youth Conservation Corps 10 of 10 O7O1)7- ayc-: . RPi_�6G^T_424 " July 10,2007 2:25 PM ETC " % /77/' Weld County Youth Conservation Corps (WCYCC) Board of Weld County Commissioners, Weld County Division of Human Application ID:07AC072335 Services Budget Dates: Total Amt CNCS Share Grantee Share Section I.Program Operating Costs A.Personnel Expenses 50,717 25,083 25,634 B.Personnel Fringe Benefits 18,269 9,035 9,234 C.Travel Staff Travel 0 0 0 Member Travel 16,000 4,321 11,679 Total $16,000 $4,321 $11,679 D.Equipment 0 0 0 8.Supplies 3,467 1,793 1,674 F.Contractual and Consultant Services 0 0 0 G.Training Staff Training 0 0 0 Member Training 7,620 0 7,620 Total $7,620 $0 $7,620 H. Evaluation 12,533 12,133 400 I.Other Program Operating Costs Travel to CNCS-Sponsored Meetings 2,000 0 2,000 Total $2,000 $0 $2,000 Section I.Subtotal $110,606 $52,365 $58,241 Section I Percentage 47% 53% Section II.Member Costs A.Living Allow ance Full Time(1700 hrs) 133,200 93,240 39,960 1-Year Half Time(900 hours) 0 0 0 Reduced Half Time(675 hrs) 0 0 0 Quarter Time(450 hrs) 0 0 0 Minimum Time(300 hrs) 0 0 0 2-Year Half Time(2nd Year) 0 0 0 2-Year Half Time(1st Year) 0 0 0 Total $133,200 $93,240 $39,960 B.Member Support Costs FICA for Members 10,190 7,133 3,057 Worker's Compensation 0 0 0 Health Care 15,804 ' 11,062 4,742 Total $25,994 $18,195 $7,799 Section II.Subtotal $159,194 $111,435 $47,759 Section II.Percentages 70% 30% Section III.Administrative/Indirect Costs A.Corporation Fixed Percentage Corporation Fixed Amount 7,560 0 7,560 Commission Fixed Amount 0 0 0 Total $7,560 $0 $7,560 B.Federally Approved Indirect Cost Rate Section III.Subtotal $7,560 _ $0 $7,560 Section III Percentage 0% 100% Section I+Ill.Funding Percentages 44% 56% Budget Totals $277,360 $163,800 $113,560 Budget Total Percentage 59% 41% Required Match 30% #of years Receiving CNCS Funds 5 Form 424A Modified SF-424A (4/88 and 12/97) Page 1 • RPT_BGT_424 July 10,2007 2:25 PM Weld County Youth Conservation Corps (WCYCC) Board of Weld County Commissioners, Weld County Division of Human Services Total MSYs 12.00 Cost/MSY $13,650 Form 424A Modified SF-424A (4/B5 and 12/97) Page 2 SEP-04-2007 TUE C8:35 AM FAX NO, P. 02 • Far Official Use Only Performance Measures Service Categories GED/Dropouts Primary E Secondary [i Other Environment • Primary ® Secondary E 'iF h,�.i ; 4 :I._' ,i, v4 Ji,�,. 14 hhJ ','Fy'F T7 Ir.x '1iY„ ^ r�' I��542 rrJ, V I.wrt+1L 'i�f^r- iFln.lx. Txi,•al Service Category: Other Environment Measure Category: Participant Development Needs andActivities Briefly describe the need to be addressed (Max.4,000 characters) • Twelve full time AmeriCorps members will annually participate in corps citizenship activities designed to increase their knowledge of their roles,rights, and responsibilities as citizens. Members • will participate in at least 20 hours of training covering the 12 month period from September to August the following year, Briefly describe how you will achieve this result(Max 4,000 chars) Twelve AmeriCorps members will annually participate in 20 hours of citizenship training activities that focus on their roles,rights, and responsibilities as citizens. • ‘c)Activity Start Date:�Se� pternber 2008' Number of Members:12 Activity End Date: 02 September 200i le Hours per Day (on average)t Days per Week(on average)2 Results Result: Output Twelve AmeriCorps members will participate in citizenship training activities. Indicator: Number of hours members participate in citizenship training activities Target: Twelve AmeriCorps members w ill annually participate in 20 hours of citizenship training activities that focus on their roles, rights,and responsibilities as citizens. Target Value: 20 Instruments:WCYCC training logs PM Statement: Tw elve ArneriCorps members will annually participate in citizenship training activities. Members w ill participate in 20 hours of citizenship training activities that focus on their roles, rights, and responsibilities as citizens. Prey.Yrs. Data:Tw elve full time AmeriCorps members completed over 20 hours of training in citizenship through the gWe the People,curriculum and use of additional information such as Liberty'Day Colorado which provides information on the Constitution and the Bill of Rights. Result intermediate Outcome Participation in citizenship training activities will increase the corps members'knowledge of their rights and responsibilities as citizens. Indicator: Percentage of members who complete a rrnimum of 20 hours of traiing and who achieve a passing score on the WCYCC citizenship test For Official Use Only • Page 11 SEP-04-2002 08: 11RM TEL) ID)GOUERNORS COMMISSION PAGE:002 R=99% SEP-04-2007 TUE 08:36 AM FAX NO. P. 03 • For Official Use Only Result:Intermediate Outcome Target: 80% of the members w ill complete a minimum of 20 hours of participation in citizenship training activities and 80% of those members w ill achieve a passing score on the WCYCC citizenship test. Target Value: 80% Instruments:WCYCC citizenship test FM Statement: Participation in citizenship training activities w ill increase the corps rnentbersg knowledge of their rights and responsibilities as citizens.80%of the members will complete a minimum of 20 hours of participation in citizenship training activities and 80% of those members w ill achieve a passing score on the WCYCC citizenship test. Prey.Ws, Data:Tw elve members completed 20 hours or more oftraining in citizenship activities designed to increase their know ledge of their roles as cozens. Of the members w ho completed the program and were available to take the post test, 100% (5 of 5) achieved a passing score on the WCYCC citizenship test. Result:End Outcome Members will be better prepared citizens as a result of their participation in citizenship training activities. They will understand their roles, rights,and responsibilities as citizens and thereby become more productive members of their community. Indicator: Percentage of members w ho register to vote and complete commitment card Target: 80% of completing members w ill make a commitment to register to vote and complete a pledge card and oath of affirmation indicating their commitment to continue to volunteer in their communities and to stay out of legal trouble. Target Value: 80% Instruments:WCY CC commitment form. PM Statement: Members w ill be better prepared citizens as a result of their participation in citizenship training activities. They w ill understand their roles,rights,and responsibilities as citizens and thereby become more productive members of their community. 80% of completing members w ill make a commitment to register to vote and complete a pledge card and oath of affirmation indicating their commitment to continue to volunteer in their communities and to stay out of legal trouble. Prev.Yrs. Data:Tw elve members completed 20 hours or more of training in citizenship activities designed to Increase their know ledge of their roles as citizens. Of the members w ho completed the program and w ere available to take the post test, 100% (5 of 5) achieved a passing score on the WCYCC citizenship test. 100%l of the completing members (5 of 5)registered to vote in addition to signing an oath of affirmation that they would continue to volunteer and stay out of legal trouble. '.';ti a. .. .:. �., r rr.p: ,�..i i h.; .�:��a_;:..;l.�l.1 f.j' W,...«...,!J�,vi I il. t.7".;1.r,..�.4 tA'�•kl.e.Fh'�..s��'.-iigi.�i alt 5�.ik .'. .„x,...�';��i Service Category: Other Environment Measure Category: Needs and Service Activities Needs and Activities Briefly describe the need to be addressed (Max. 4,000 characters) AmcriCorps members will provide meaningful service to project sponsors which; target conservation efforts (environmental and historical), improve the environment,improve or create recreation areas including parks, trails, pools etc, and which meet the identified needs of local communities. Briefly describe how you will achieve this result(Max 4,000 chars.) For Official Use Only Page 12 SEP-04-2002 08:11RM TEL) ID)GOUERNORS COMMISSION PRGE:003 R=98% SEP-04-2007 TUE 08:36 AM FAX NO. P. 04 For Official Use Only • Briefly describe how you will achieve this result(Max 4,000 chars) Twelve full time AmeriCorps members will provide meaningful service to the local communities in Weld County for 35 hours per week covering the 12 month period from September to August of the following year. • Activity Start Date:p4 September 2000 Number of Members:12 mgotActivity End Date: Septernber 200Fg-re lours per Day (on averagep Days per Week(on average)0 Results Result Output AmeriCorps members will provide meaningful service to project sponsors which; target conservation efforts(environmental and historical),improve the environment,improve or create recreation areas including parks,trails, pools etc, and which meet the identified needs of local communities. Indicator: participants Target: Twelve full time AmeriCorps members w ill provide meaningful service to the local communities f Weld County for 35 hours per week covering the 12 month period from September to August of the following year. Members w ill annually complete projects th Target Value: 35 Instruments:Corps member time sheets and project tracking lags. PM Statement: AmeriCorps members w ill annually provide meaningful service to project sponsors which;target conservation efforts (environmental and historical), improve the environment, improve or create recreation areas including parks, trails, pods,etc., and which meet the identified needs of communities. Members w Ill annually complete projects that focus on conservation efforts (environmental and historical), improve the environment, improve or create recreation areas Including parks, trails,pools, etc. Rev. Yrs. Data:Tw elve full time members completed meaningful service to the local communities, agencies, and CBOts/FBOLs in Weld County. Service activities focused on the identified needs of project sponsors. Result Intermediate Outcome Twelve full time AmeriCorps members will provide meaningful service to the local communities in Weld County for 35 hours per week covering the 12 month period from September to August of the following year. Indicator; Number of environmental projects completed Target: Members w ill annually complete a minimum of 24 projects that focus on conservation efforts (environmental and historical), improve the environment, improve or create recreation areas including parks,trails, pools, etc. Target Value: 24 Instruments:Corps member time sheets and project tracking logs. PM Statement: AmeriCorps members w ill annually provide meaningful service to project sponsors which;target conservation efforts (environmental and historical), improve the environment, improve or create recreation areas including parks, trails, pools,etc., and which meet the identified needs of communities. Members w ill annually complete a minimum of 24 projects that focus on conservation For Official Usa Only • Page 13 SEP-04-2002 08: 12AM TEL) ID)GOVERNORS COMMISSION PAGE:004 R=99: SEP-04-2007 TUE 08:37 AM FAX NO. P. 05 • For Official Use Only • Result: Intermediate Outcome efforts (environmental and historical), improve the environment, improve or create recreation areas including parks,trails, pools, etc. Rev. Yrs. Data:Tw slue full time members completed 74 projects benefiting 440,423 people(duplicated) through meaningful service to the local communities, agencies, and CBO/,sIFBOLs In Weld County. Service activities focused on the identified needs of project sponsors. Result:End Outcome Service projects will improve/enhance existing recreation areas, increase the user's knowledge of local history,and/or improve/conserve the local environment. Indicator: Percentage of project sponsors rating services as meeting or exceeding expectations Target: Annually, 20 of the 24 projects (65%), completed over the 12 month period from September to August of the follow In year,w ill rate the services received as meeting or exceeding expectations. Target Value: 85% instruments:Roject sponsor evaluations PM Statement: Service projects w ill improve/enhance existing recreation areas, increase the users know ledge of local history,and/or improve/conserve the local environment. Annually,twenty (20)of the tw enty-four (24) projects (85%),completed over the 12 rronth period from Septerrber to August of the following year,w ill rate the services received as meeting or exceeding expectations. Rev. Yrs, Data:The WCYCCprovided service on a variety of projects that serve the citizens of Greeley,the residents of Weld County, as w ell as other visitors to the Weld County area. Of the project sponsors who responded to the project evaluation requests, 100% rated the services received as either meeting or gg exceeding their expectations ray �pst� p t, l,J«.Y.!'Y.i�..`�_�:`iid«6_ i. :.,...'' z�L s��.r,!}.<7.s..a J,ri.,.a E T �i.; r..i .�'.i.9.:,•..ttitinsik.a.J61.j°EkSE�i�'�.,`'!.a.,J.:lA3L[E�.w Service Category: GED/Dropouts Measure Category: Participant Development Needs and Activities Briefly describe the need to be addressed (Max. 4,000 characters) Those AmeriCorps members who do not possess a high school diploma or GED at time of enrollment will participate in educational activities designed to prepare them to take and obtain their GED. Members will participate in these activities an average of io hours a week starting in September and continuing until they obtain their GED. Briefly describe how you will achieve this result(Max 4,000 chars.) i00% of those AmeriCorps members that do not possess a high school diploma or GED at time of enrollment will participate in educational activities for an average of 1.0 hours per week until they obtain their GED. t0 t Activity Start Date:04 September 20GB Number of Members:6 Activity End Date: @ September 200.E Hours per Day (on averageR Days per week(on average)5 Results Result:Output For Official u®Only Pao 14 SEP-04-2002 09:120M TEL) ID)GOUERNORS COMMISSION PRGE:005 R=99% SEP-04-2007 TUE 08:37 AM FAX NO. P. 06 • • • For Official Use Only Result Output Members who do not possess a high school diploma or GED at time of enrollment will participate in educational activities designed to prepare them to obtain their GED. Indicator: participants Target: 100% of those AmeriCorps members that do not possess a high school diploma or GED at time of enrollment w ill participate in educational activities for an average of 10 hours per week until they obtain their GED. Target Value: 100% Instruments:Lab participation logs PM Statement: Members who do not possess a high school diploma or GED at time of enrollment w ill participate In educational activities designed to prepare them to obtain their GED. Rev.Yrs. Data:There w ere a total of seven (7) members who did not possess a high school diploma or GED at time of enrollment. These members participated in educational activities designed to prepare them to take and obtain their GED. Result Intermediate Outcome Participation in educational activities will prepare members to take and obtain their GED. Indicator: Percentage of participating members who show a grade gain Target: 90% of participating members w ill show a grade gain in the educational components. Target Value: 90% Instruments:Lab participation logs PM Statement: Participation in educational activities w ill prepare members to take and obtain their GED. 90% of participating members w ill show a grade gain in the educational components. Rev.Yrs. Data:100% of the members who w ere required lo particpate in the educational components showed a grade gain. Members who used their time wisely realized the most benefit. Result:End Outcome Members who do not possess a high school diploma or GED at time of enrollment will obtain their GED. Indicator: Percentage of participating members who obtain their GED Target: Three of the six(50%)of the members involved in this activity w ill obtain their GED. Target Value: 50% Instruments:GED test • PM Statement: Members who do not possess a high school diploma or GED at time of enrollment w ill obtain their GED. Three of the six (50%) of the members involved in this activity w ill obtain their GED. Rev.Yrs. Data:Three members obtained their GED. The remaining members who w ere enrolled in this activity either w ere relieved for cause or left the country. � u .I I I '✓R� . � 1 t u it rt.Service Category: GED/Dropouts Measure Category; Participant Development Needs and Activities Briefly describe the need to be addressed (Max. 4,000 characters) Twelve full time AmeriCorps members will participate in a variety of life skill development activities such as First Aid, CPR, Conflict Resolution, STD Awareness,WAIT training, Disability Awareness, Diversity,Team Building,budgeting, and career development activities. For Official Use Only Page 15 SEP-04-2002 08: 13AM TEL) ID)GOVERNORS COMMISSION PAGE:006 R=99% • SEP-04-2007 TUE 08:38 All FAX NO. P. 07 ror Official Use Only Briefly describe how you will achieve this result(Max 4,000 chars) 80% of the AmeriCorps members will participate in training activities in First Aid,CPR, Conflict Resolution, STD Awareness,WAIT training, Disability Awareness, Diversity, Team Building, budgeting, and career development activities. to Activity Start Date;d4'September 200 Number of Members:12 ie Activity End Date: September 200r Hours per Day (on average)t Days per Week(on average)5 Results Result: Output Members will participate in a variety of training activities designed to increase their life skills. Indicator: Percentage of members who participate in life skills activities Target: 80% of the AmeriCorps members w ill participate In training activities in First Aid, CFR, Conflict Resolution, STD Aw areness,WAIT training, Disability Aw areness. Diversity,Team Building, budgeting,and career development activities. Target Value: 80% Instruments:WCYCC training logs PM Statement: Members w ill participate in a variety of training activities designed to increase their life skills. 80%of the AmeriCorps members w ill participate in training activities in First Aid. CPR, Conflict Resolution, STD Aw areness, WATT-training,Disability Aw areness, Diversity,Team Building, budgeting, and career development activities. Prey. Yrs. Data:100% of the members received 12 hours of instruction in First Aid and adult and infant CFR Each member also received training in team building, conflict resolution,disability aw areness, diversity, and budgeting activities. Completing members received career assessments,training in resume writing, completing job applications, and participated in mock interviews. Result: Intermediate Outcome Members will participate in a variety of training activities designed to increase their life skills. Indicator: Percentage of members who complete a minimum of 20 hours of training In a variety of life skills activities Target: 80% of the merrbers w ill complete a minimum of 20 hours of training in a variety of activities designed to increase their life skills. Target Value: 80% Instruments:WCYCC training logs FM Statement: Participation in lite skill training activities w ill help prepare members for life after AmeriCorps. 80% of the members w ill complete a minimum of 20 hours of training in a variety of activities designed to increase their life skills. Prey.Yrs.Data:100% of the members participated In a minimum of 20 hours of training activities w hich included Adult/Infant CPR, First Aid, conflict resolution, team building, WAFT,disability awareness, diversity. HiV aw areness, STD aw areness, and budgeting. Result: End Outcome Members will participate in a minimum of 6 life skill training activities which would include First Aid, CPR, Conflict Resolution, STD Awareness,WAIT training, Disability Awareness, Diversity, Team Building,budgeting, and career development activities. Indicator: Percentage of members who receive certificates of completion in 3 of 6 training activities For Official use Only Page 16 SEP-04-2002 08:14RM TEL) ID)GOVERNORS COMMISSION PAGE:007 R=99% SEP-04-2007 TUE 08:38 AM FAX NO. P. 08 • For Official Use Only Result:End Outcome Target: 80% of the members w ill obtain certificates of completion in 3 out of the 6 training activities. Target Value: 80% Instruments:Certificates of Completion PM Statement: Members w ill participate in a rrsnimum of 6 life skill training activities which w ould include First Aid, • CPR, Conflict Resolution, STD Awareness,WAIT training, Disability Awareness, Diversity, Team Building, budgeting,and career development activities. 90% of the members w ill obtain certificates of completion In 3 out of the 6 training activities. Prev. Yrs. Data:100% of the members received certificates three training activities which w ere First Aid,Adult/Infant CPR, and conflict resolution. • • For Official Use Only Page 17 SEP-04-2002 08: 14RM TEL) ID)GOVERNDRS COMMISSION PRGE:008 R=99% • EXHIBIT C: INSURANCE • Insurance. The Contractor shall at all times during the term of this Contract maintain only such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act,CRS 24-10-101, et seq.,as amended. Upon request by the State,the Contractor shall show proof of such insurance satisfactory to the State. The Contractor shall require each contract with a subcontractor providing goods or services for or in connection with the Project to include insurance requirements substantially similar to the following: a) Subcontractor shall obtain,and maintain at all times during the term of the subcontract, insurance in the following kinds and amounts: i. Worker's Compensation Insurance as required by state statute,and Employer's Liability Insurance covering all of the subcontractor's employees acting within the course and scope of their employment. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent,covering premises operations,fire damage, independent contractors,products and completed operations,blanket contractual liability,personal injury, and advertising liability with minimum limits as follows: A. $1,000,000 each occurrence; B. $1,000,000 general aggregate; C. $1,000,000 products and completed operations aggregate;and D. $50,000 any one fire. If any aggregate limit is reduced below$1,000,000 because of claims made or paid,the subcontractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the Contractor a certificate or other document satisfactory to the Contractor showing compliance with this provision. iii. Automobile Liability Insurance covering any auto(including owned,hired and non owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit. b) In addition,the Contractor shall require the subcontractor,with respect to all insurance policies in any way related to the subcontract,to: i. name the Contractor and the State of Colorado as additional insureds on the Commercial General Liability and Automobile Liability Insurance policies(leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037,or equivalent). Coverage required by the subcontract will be primary over any insurance or self- insurance program carried by the Contractor or the State of Colorado. ii. include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the Contractor by certified mail. iii. include clauses stating that each carrier will waive all rights of recovery,under subrogation or otherwise, against the Contractor and the State of Colorado, its agencies, institutions, organizations,officers, agents, employees and volunteers. iv. be issued by insurance companies satisfactory to the Contractor and the State of Colorado. v. provide certificates showing insurance coverage required by the subcontract to the Contractor within seven(7)business days of the effective date of the subcontract,but in no event later than the commencement of the services or delivery of the goods under such subcontract. No later than fifteen(15)days prior to the expiration date of any such coverage,the subcontractor shall deliver to the Contractor certificates of insurance evidencing renewals thereof. At any time during the term of the subcontract, the Contractor may request in writing and the subcontractor, within ten(10)days, shall supply to the Contractor,evidence satisfactory to the Contractor of compliance with the provisions of this section. REQUEST FOR REIMBURSEMENT FORM COLORADO AMERICORPS*STATE PROGRAMS Please report actual expenditures for the specified reporting period. Please mail one(1) signed original and one(1)copy to: Governor's Commission on Community Service, 130 State Capitol,Denver,CO 80203. Reimbursements will be processed on a once a month basis. Requests not received by the 20th of any month will be processed the following month. If you have any questions,contact Terri Jutzi at(303)866-2572. Please make and keep one copy for your files. CONTRACT INFORMATION Legal Applicant: Address/City/Zip: Project Name: Name of Individual Completing Report: Phone: Fax: Contract Number: Amount of Contract: Contract Period of Performance: to: RequestlInvoice Number: Date of Requestllnvoice: Request for Reporting Period From: to: I certify that to the best of my knowledge and belief the data reported below is correct and that all expenditures were made in accordance with the items of the contract and that the payment is due and has not been previously requested. Authorized Signature: Date: Printed Name: Tide: REQUEST FOR FUNDS - USE THIS TO REQUEST CNCS FUNDS- DO NOT INDICATE MATCH 1. Total Expenses a. Actual Cumulative CNCS Expenses (not including match) to date through for this Program and Contract year S b. Projected CNCS Expenses for Period: From: To: (Check your contract to see if you are eligible for an advance) c. Total Actual and Projected Expenditures (la + lb) 2. Funds Received and Requested from GCCS a. Cumulative Funds Received to Date for current Program Year $ b. Funds Requested but Not Yet Received for Current Program Year $ c. Total Funds Received and Requested (2a+ 2b) $ 3. Amount of Request for this Invoice (1c —2c) Received Payment Approval: For Commission Use Only Appropriation Code: Date Auth. Signature: 2007 AMERICORPS GRANT PROVISIONS Effective June 1,2007 These AmeriCorps Grant Provisions are binding on the Grantee. By accepting funds under this grant, the grantee agrees to comply with the AmeriCorps Provisions, all applicable federal statutes, regulations and guidelines, and any amendments thereto. The grantee agrees to operate the funded Program in accordance with the approved grant application and budget, supporting documents, and other representations made in support of the approved grant application. The grantee agrees to include in all sub-grants the applicable terms and conditions contained in this award. For the purposes of these Provisions, AmeriCorps refers to AmeriCorps*State, AmeriCorps*National and AmeriCorps*Tribes and Territories Programs only. All applicable Provisions of the grant, including regulations and OMB circulars that are incorporated by reference shall apply to any grantee, sub-grantee, or other organization carrying out activities under this award. TABLE OF CONTENTS I. Changes to the 2007 AmeriCorps Grant Provisions II. Legislative and Regulatory Authority III. Other Applicable Statutory and Administrative Provisions A. States, Indian Tribes, U.S. Territories and Local Governments B. Nonprofit Organizations C. Educational Institutions D. Other Applicable Statutes and Regulations E. Order orrrecedence IV. AmeriCorps Special Provisions A. Definitions B. Affiliation with the AmeriCorps National Service Network C. Member Enrollment D. Training, Supervision and Support E. Terms of Service F. Changes in Member Status G. Release from Participation H. Minor Disciplinary Actions I. Living Allowances, Other In-Service Benefits and Taxes J. Post Service Education Awards K. Matching Requirements L. Member Records and Confidentiality M. Budget and Programmatic Changes N. Reporting Requirements O. Grant Period and Incremental Funding V. General Provisions A. Responsibilities Under Grant Administration B. Financial Management Standards C. Administrative Costs D. Program Income E. Retention of Records F. Liability and Safety Issues G. Non-Discrimination H. The Office of Inspector General I. Ownership and Sharing of Grants Products J. Publications K. Suspension or Termination of Grant Attachments: Civil Rights Non-Harassment Policy 2. Grant Program Civil Rights Policy 2 CHANGES TO THE 2007 AMERICORPS PROGRAM GRANT PROVISIONS The following sub-sections have been added to the 2007 Provisions: Section IV. F. CHANGES IN MEMBER STATUS 2.b. Changing Slot Types (unfilled positions). Effective 11/13/06, a change in the slot type cannot increase the amount of the education award. Section IV. I. LIVING ALLOWANCES, OTHER IN-SERVICE BENEFITS AND TAXES. 2. Waiving the Living Allowance The following sub-sections have been revised in the 2007 Provisions: Section IV. F. CHANGES IN MEMBER STATUS (effective 11/13/06): 2. Changing Slot Types—Prior approval changed from"Corporation's Office of Grants Management" to "Corporation's AmeriCorps Program Office." Section IV.F. CHANGES IN MEMBER STATUS (effective 5/17/07): 3 (c). Refilling Slots - Programs that have fully enrolled their awarded member slots are allowed to replace any member who terminates service before completing 30 percent of his/her term provided that...; changed from 15%. 4. Notice to Childcare and Health Care Providers—Grantees should work directly with the childcare and health care provider when members change status. The following sub-sections have been deleted from the 2007 Provisions: Section IV.F. CHANGES IN MEMBER STATUS (effective 11/13/06): 1. Changing Slot Types—Prior approval if the total number of slots authorized is increased. Section IV. I. LIVING ALLOWANCES, OTHER IN-SERVICE BENEFITS AND TAXES. 5(d). Health Care Coverage for less than full-time members serving in a full-time capacity—The requirement to request approval for health care for half-time members serving in a full-time capacity has been deleted. 3 IL LEGISLATIVE AND REGULATORY AUTHORITY This grant is authorized by and subject to the National and Community Service Act of 1990 as amended, codified as 42 U.S.C. 12501 et seq., and 45 C.F.R. 2510 et seq. Grantees must comply with the requirements of the Act and its implementing regulations. III. OTHER APPLICABLE STATUTORY AND ADMINISTRATIVE PROVISIONS Grantees must also comply with the applicable federal cost principles, administrative requirements, and audit requirements incorporated by reference as follows: A. STATES, INDIAN TRIBES, U.S. TERRITORIES, and LOCAL GOVERNMENTS. The following circulars and their implementing regulations apply to states, Indian tribes, U.S. territories, and local governments: 1. Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments -- 45 C.F.R. 2541.2 2. OMB Circular A-87, Cost Principles for State and Local Governments. 3. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. B. NONPROFIT ORGANIZATIONS. The following circulars and their implementing regulations apply to nonprofit organizations: • 1. Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations -- 45 C.F.R. 2543 2. OMB Circular A-122, Cost Principles for Nonprofit Organizations. 3. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. C. EDUCATIONAL INSTITUTIONS. The following circulars and their implementing regulations apply to educational institutions: 1. Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations -- 45 C.F.R. 2543 2. OMB Circular A-21, Cost Principles for Educational Institutions. 3. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. 4 D. OTHER APPLICABLE STATUTES and REGULATIONS. The grantee must comply with all other applicable statutes, executive orders,regulations and policies governing the Program, including but not limited to those cited in these Grant Provisions,the Grant Assurances and Certifications, and those cited in 45 C.F.R. Parts 2541 and 2543. E. ORDER OF PRECEDENCE. Should there be any inconsistency among the Notice of Grant Award, the AmeriCorps Special Provisions, the General Provisions, and the approved grant application,the order of precedence that will prevail is (1)Notice of Grant Award, (2) the AmeriCorps Special Provisions, (3) the General Provisions, and `4) the approved grant application. IV. AMERICORPS SPECIAL PROVISIONS A. DEFINITIONS. For purposes of this grant the following definitions apply: 1. AmeriCorps National Service Network means AmeriCorps*State, AmeriCorps*National, AmeriCorps*Tribes and Territories, Volunteers in Service to America(VISTA), and National Civilian Community Corps (NCCC); programs taken together as programs dedicated to national service. VISTA is authorized under the Domestic Volunteer Service Act (42U.S.C. 4950 et seq.).NCCC is authorized under the National and Community Service Act (42 U.S.C. 12611 et seq.). 2. Approved National Service Position means a national service position for which the Corporation has approved the provision of a national service education award as one of the benefits to be provided for successful service in the position. 3. Faith-based organizations include: a. Religious congregations (church, mosque, synagogue, temple, etc.); b. Organizations, programs, or projects operated or sponsored by a religious congregation; c. Nonprofit organizations that clearly show by their mission statements, policies, and/or practices that they are religiously motivated or religiously guided institutions; d. Organizations that, when asked, designate themselves as a faith-based or religious organization; or e. Collaborations of organizations lead by an organization from the previously described categories, or of which half or more of the members are from the previously described categories. 5 4. Grantee, for the purposes of this agreement, means the direct recipient of this grant. The term sub-grantee shall be substituted for the term grantee where appropriate. The grantee is also responsible for ensuring that sub-grantees or other organizations carrying out activities under this award comply with these provisions, including regulations and OMB circulars incorporated by reference. The grantee is legally accountable to the Corporation for the use of grant funds and is bound by the provisions of the grant. 5. Member means an individual: a. Who is enrolled in an approved national service position; b. Who is a U.S. citizen,U.S. national or lawful permanent resident alien of the United States; c. Who is at least 17 years of age at the commencement of service unless the member is out of school and enrolled i. in a full-time, year-round youth corps Program or full-time summer Program as defined in the Act (42 U.S.C. 12572 (a) (2)), in which case he or she must be between the ages of 16 and 25, inclusive, or ii. in a Program for economically disadvantaged youth as defined in the Act (42 U.S.C. 12572 (a)(9)),in which case he or she must be between the ages of 16 and 24, inclusive; and iii. Has a high school diploma or an equivalency certificate (or agrees to obtain a high school diploma or its equivalent before using an education award) and who has not dropped out of elementary or secondary school in order to enroll as an AmeriCorps member(unless enrolled in an institution of higher education on an ability to benefit basis and is considered eligible for funds under section 484 of the Higher Education Act of 1965, 20 U.S.C. 1091), or who has been determined through an independent assessment conducted by the Program to be incapable of obtaining a high school diploma or its equivalent. 6. Parent Organization means a grantee that is responsible for implementing and managing a National Direct AmeriCorps or National Direct Education Award Program. 7. Service Recipient means a community beneficiary who receives a service or benefit from the service of AmeriCorps members. 8. Sub-grantee refers to an organization receiving AmeriCorps grant funds from a grantee of the Corporation. B. AFFILIATION WITH THE AMERICORPS NATIONAL SERVICE NETWORK. 1. Identification as an AmeriCorps Program or Member. The grantee must identify the Program as an AmeriCorps Program and members eligible for a Corporation-approved post-service education award as AmeriCorps members. 6 2. The AmeriCorps Name and Logo. AmeriCorps is a registered service mark of the Corporation for National and Community Service. The grantee must use the AmeriCorps name and logo on service gear and public materials such as stationery, application forms,recruitment brochures, orientation materials, member curriculum, signs,banners, press releases and publications created by AmeriCorps members in accordance with Corporation requirements. The Corporation provides a camera-ready logo. To establish the relationship between the Program and AmeriCorps, the grantee must use the phrase "The AmeriCorps National Service Network" or"an AmeriCorps Program" and may use the slogan "Getting Things Done"TM on such materials in accordance with Corporation guidelines and requirements. The grantee may not alter the AmeriCorps logo, and must obtain the written permission of the Corporation before: a. Using the AmeriCorps name or logo on materials that will be sold, or b. Permittin^ donors to use the AmeriCorps name or logo in promotional materials. The grantee may not use or display the AmeriCorps name or logo in connection with any activity prohibited in these grant provisions. 3. AmeriCorps Service Gear. The grantee is encouraged to provide the core AmeriCorps Service Gear Package for each member. The core package includes the standard items made available by the Corporation,through the Mississippi Industries for the Blind. The grantee should direct members to wear their service gear at officially designated AmeriCorps events and may allow members to wear their service gear at other times consistent with Corporation guidelines. The grantee may not use Corporation funds to purchase local Program service gear. 4. Participation in AmeriCorps Events.The grantee agrees, within reasonable limits, to arrange for members to participate in AmeriCorps events and activities sponsored by the Corporation, such as the National Opening Ceremonies, AmeriCorps week, conferences and national service days. C. MEMBER ENROLLMENT. Member recruitment, selection and enrollment requirements are in the Corporation's regulations at 45 C.F.R. Part 2522. :n addition, the following apply: 1. Member Enrollment Procedures. a. An individual is enrolled as an AmeriCorps member when all of the following have occurred: i. He or she has signed a member contract; ii. The program has verified the individual's eligibility to serve; iii. The individual has begun a term of service; and iv. The program has approved the member enrollment form in WBRS. b. Prior to enrolling a member in AmeriCorps, programs make commitments to individuals to serve. A commitment is defined as signing a member contract 7 with an individual or otherwise entering into a legally enforceable commitment as determined by state law. c. Within 30 calendar days of entering into a commitment with an individual, the grantee or sub-grantee will notify the Corporation of the commitment via WBRS by enrolling the individual as a member. d. Member Enrollment: Within 30 calendar days of the member's starting service, the program must complete and approve the enrollment form in WBRS. e. If a commitment does not result in a member actually being enrolled, the program must cancel the commitment in WBRS within 30 calendar days of the member's expected start date. If a grantee or sub-grantee does not complete an enrollment within 30 days of the member's expected start date, the grantee and sub-grantee will receive notification that the timeframe has expired. The program will then have 15 calendar days to complete the enrollment before the commitment is removed from WBRS. f Failure to notify the Corporation of member commitments or enrollments within these timeframes may result in sanctions to the grantee or sub-grantee,up to and including, reducing the number of member positions or suspending or terminating the grant. 2. AmeriCorps Members.The grantee must keep time and attendance records on all AmeriCorps members in order to document their eligibility for in-service and post- service benefits. Time and attendance records must be signed and dated both by the member and by an individual with oversight responsibilities for the member. 3. Completion of Terms of Service. A Program should make every effort to enroll members so that each member has a reasonable expectation of completing his/her term of service by the end of the Program's project period. Should a Program not be renewed, a member who was scheduled to continue in a term of service may either be placed in another Program where feasible, or a member may receive a prorated education award if the member has completed at least 15% of the service hour requirement. 4. Reasonable Accommodation. Programs and activities must be accessible to persons with disabilities, and the grantee must provide reasonable accommodation to the known mental or physical disabilities of otherwise qualified members, service recipients, applicants, and program staff. All selections and project assignments must be made without regard to the need to provide reasonable accommodation. The vast majority of accommodations are inexpensive. For those cases where reasonable accommodations are more costly, there is a limited amount of money available through State Commissions to provide accommodations for service members. The Office of Disability Employment Policy operates a toll-free, confidential, free resource for employers on reasonable accommodation requirements and options for accommodating employees at(800) 526-7234 (voice/TTY), e-mail at :I A P:'' ed,i, or website at _ u. 8 Accommodations that impose an undue financial or administrative burden on the operation of the program or fundamentally alter its nature are not reasonable accommodations. However, the grantee must document and prove any undue burden. Similarly, a person who poses a direct threat to the health or safety to himself or herself or to others,where the threat cannot be eliminated by reasonable accommodation, is not a qualified individual with a disability. In such instances the grantee must document and prove the direct threat. 5. Member Classification.AmeriCorps members are not employees of the Program or of the federal government. The definition of"participant" in the National and Community Service Act of 1990 as amended applies to AmeriCorps members. As such, "a participant (member) shall not be considered to be an employee of the Program in which the participant (member) is enrolled" (42 U.S.C. 12511(17) (B)). Moreover, members are not allowed to perform an employee's duties or otherwise displace employees. For the limited purposes of the Family and Medical Leave Act of 1993, the member may be considered an eligible employee of the project sponsor. The Family and Medical Leave Act's requirements as they apply to AmeriCorps Programs are contained in 45 C.F.R. 2540.220(b). 6. Parental Consent. Before enrolling in a Program, individuals under eighteen years of age must provide written consent from a parent or legal guardian. 7. Criminal Background Checks. Programs with members (18 and over) or grant-funded employees who, on a recurring basis, have access to children (usually defined under state or local law as un-emancipated minors under the age of 18) or to individuals considered vulnerable by the program (i.e. the elderly or individuals who are either physically or mentally disabled), shall, to the extent permitted by state and local law, conduct criminal background checks on these members or employees as part of the overall screening process. The grantee must ensure, to the extent permitted by state or local law, that it maintains background check documentation for members and employees covered by this provision in the member or employee's file or other appropriate file. The documentation must demonstrate that, in selecting or placing an individual, the grantee or the grantee's designee (such as a site sponsor) reviewed and considered the background check's results. 8. Criminal Charges. An AmeriCorps member who is officially charged with a violent felony, or with the sale or distribution of a controlled substance during a term of service will have his/her service suspended without a living allowance and without receiving credit for hours missed. The member may be reinstated into AmeriCorps service if he/she is found not guilty or if the charge is dismissed. If an AmeriCorps member who has been cleared of such charges is unable to complete his/her term of service within one year, he/she may accept a pro-rated education award as long as he/she has completed at least 15% (255 hours full-time/135 hours less than full-time) of his/her service. 9 An AmeriCorps member who is convicted of a criminal charge as described above must be terminated for cause from the program, and he/she is not eligible for any portion of an education award. D. TRAINING, SUPERVISION AND SUPPORT. 1. Planning for the-Term of Service.The grantee must develop member position descriptions that provide for meaningful service activities and performance criteria that are appropriate to the skill level of members. The grantee must ensure that each member has sufficient opportunity to complete the required number of hours to qualify for a post- service education award. In planning for the member's term of service, the grantee must account for holidays and other time off, and must provide each member with sufficient opportunity to make up missed hours. 2. Member Contracts. The grantee must require that members sign contracts that, at a minimum, stipulate the following: a. The minimum number of service hours and other requirements (as developed by the Program)necessary to successfully complete the term of service and to be eligible for the education award; b. Acceptable conduct; c. Prohibited activities, including those specified in the regulations; d. Requirements under the Drug-Free Workplace Act (41 U.S.C. 701 et seq.); e. Suspension and termination rules; f. The specific circumstances under which a member may be released for cause; g. The position description; h. Grievance procedures; and i. Other rctiuirements as established by the Program. 3. Consistent with the approved budget, the grantee must provide members with the training, skills, knowledge and supervision necessary to perform the tasks required in their assigned project positions, including specific training in a particular field and background information on the community served. The grantee must conduct an orientation for members and comply with any pre-service orientation or training required by the Corporation. This orientation should be designed to enhance member security and sensitivity to the community. Orientation should cover member rights and responsibilities, including the Program's code of conduct, prohibited activities (including those specified in the regulations), requirements under the Drug-Free Workplace Act (41 U.S.C. 701 et seq.), suspension and termination from service, grievance procedures, sexual harassment, other non-discrimination issues, and other topics as necessary. 10 4. Service-Learning.The grantee agrees to use service experiences to help members achieve the skills and education needed for productive, active citizenship, including the provision, if appropriate, of structured opportunities for members to reflect on their service experiences. 5. Supervision. The grantee must provide members with adequate supervision by qualified supervisors in accordance with the approved application. The grantee must establish and enforce a code of conduct for members. 6. Performance Reviews. The grantee must conduct and keep a record of at least a midterm and end-of-term written evaluation of each member's performance for Full and Half-Time members and an end-of-term written evaluation for less than Half-time members. The evaluation should focus on such factors as: a. Whether the member has completed the required number of hours; b. Whether the member has satisfactorily completed assignments; and c. Whether the member has met other performance criteria that were clearly communicated at the beginning of the term of service. 7. (a) Registration to Vote. The grantee should encourage all eligible members to register and vote. However, the grantee is prohibited from requiring members to register or to vote, and from attempting to influence how members vote. Members who are unable to vote before or after service hours should be allowed to do so during their service time without incurring any penalties. The site director should determine the length of absence. (b) Voter Registration Activities Prohibited. In addition to the prohibited activities listed in 45 C.F.R. 2520.65, staff and members may not engage in voter registration drives, and the grantee may not use grant funds to conduct a voter registration drive. 8. Jury Duty. The grantee must allow AmeriCorps members to serve on a jury without being penalized for doing so. During the time AmeriCorps members serve as jurors,they should continue to receive credit for their normal service hours, a living allowance, health care coverage and, if applicable, child care coverage regardless of any reimbursements for incidental expenses received from the court. 9. Member Death or Injury. The grantee must report any deaths or serious injuries to the appropriate Corporation Program Officer immediately. 10. Armed Forces Reserves. Generally, the Reserves of the U.S. Army, U.S.Navy, U.S. Air Force,U.S. Marine Corps, U.S. Coast Guard, the Army National Guard and the Air National Guard require reservists to serve one weekend a month plus 12 to 15 days a year (hereafter referred to as the two-week active duty service). To the extent possible, grantees should seek to minimize the disruption in members' AmeriCorps service as a result of discharging responsibilities related to their reservist duties. If members have a choice of when to fulfill their annual two-week active duty requirement, they should do 11 • so when it will not disrupt their AmeriCorps service. In instances where the dates of active duty are inflexible and conflict with AmeriCorps service, members should be granted a leave of absence for the two-week period of active duty service in the Reserves. Members may not receive time-off for additional Reserves-related service beyond the two-week active duty service. No AmeriCorps service credit is earned for the once-a-month weekend service in the Reserves. Grantees should credit members for AmeriCorps service hours during their two weeks of active duty service in the Reserves if it occurs during their AmeriCorps service. The member would receive credit for the number of hour_ he or she would have served during that period had there been no interruption. For example, if a full-time member is signed up to serve 30 hours of AmeriCorps service one week and 40 hours of AmeriCorps service on the following week, she or he would receive 70 hours of AmeriCorps service credit for the two weeks of active duty service regardless of the actual number of hours served in the Reserves. Reservists in the U.S. Armed Forces receive compensation for their mandatory two weeks of active duty service. The compensation regulations governing the Army and Air National Guard may vary by state. Grantees should continue to pay the living allowance and provide health care and childcare coverage for the two-week period of active duty. E. TERMS OF SERVICE. 1. Program Requirements. Each Program must, at the start of the term of service, establish the guidelines and definitions for the successful completion of the Program year, ensuring that these Program requirements meet the Corporation's service hour requirements as defined below: a. Full-Time Members. Members must serve at least 1700 hours during a period of not less than nine months and not more than one year. b. Half-lime Members. Half-time members must serve at least 900 hours during a period of one or two years as indicated in the approved budget. c. Reduced Half-Time Members. Reduced half-time members must serve at least 675 hours over a time not to exceed one year. d. Quarter-Time Members. Quarter-time members must serve at least 450 hours over a time not to exceed one year. e. Minimum Time Members. Minimum time members must serve at least 300 hours over a time not to exceed one year. 2. Notice to the Corporation's National Service Trust. The grantee must notify the Corporation's National Service Trust within 30 days upon entering into a commitment with an individual to serve; a member's enrollment in WBRS; and completion of, lengthy or indefinite suspension from, or release from, a term of service. Lengthy or indefinite suspension of service is defined as an extended period during which the member is not serving, nor accumulating service hours or receiving AmeriCorps benefits, because it is unclear when the member might return to the Program. 12 The grantee also must notify the Trust when a change in a member's status is approved and changed (i.e. from full-time to less than full-time or vice versa). Failure to report such changes within 30 days may result in sanctions to the grantee, up to and including, suspension or termination. Grantees or sub-grantees properly utilizing WBRS meet notification requirements when they use that system to inform the Corporation within the approved time frames. Any questions regarding the Trust should be directed to the Trust Office. F. CHANGES IN MEMBER STATUS. 1. Changing Member Status. Circumstances may arise within a program that necessitate changing the type of unfilled AmeriCorps member positions awarded to a grantee or sub- grantee, or changing the term of service of a currently enrolled member.Note that once a member is exited with a partial education award, the remaining portion of that education award is not available for use. Any change of member status that: a. Necessitates a change in the number of member service year positions in the grant, or b. Changes the funding amount of the grant requires prior written approval from the Corporation's Office of Grants Management. 2. Changing Slot Types (unfilled positions). Grantees or sub-grantees may change the type of slots awarded to their program without prior approval from the Corporation's AmeriCorps Program Office if a. the change does not increase the total MSYs authorized in the Notice of Grant Award (e.g. one half-time position cannot be changed to one full-time position), b. the change does not increase the amount of the education award(effective November 14, 2006). To request a change in slot type, the grantee must make a slot conversion and/or correction request in WBRS and forward it to the Corporation for approval. 3. Changing a Term of Service(filled positions). Changes in terms of service may not result in an increased number of MSYs for the program. a. Full-time. State Commissions and Parent Organizations may authorize or approve occasional changes of currently enrolled full-time members to less than full-time members within the first 90 days of the member's service. Impact on program quality should be factored into approval of requests. The Corporation will not cover health care or childcare costs for less than full-time members. It is not allowable to transfer currently enrolled full-time members to a less than full-time 13 status simply to provide a less than full-time education award. A Change of Status form must be completed in WBRS and forwarded to the Corporation within 30 days. b. Less than Full-time. Changing less than full-time members to full-time is discouraged because it is very difficult to facilitate,unless done very early in the member's term of service. State Commissions and Parent Organizations may authorize or approve such changes so long as they are within the first 90 days of the member's service, and the current budget can accommodate such changes. Programs must keep in mind that a member's minimum 1700 hours must be completed within 12 months of the member's original start date. A Change of Status form must be completed in WBRS and forwarded to the Corporation within 30 days. c. Refilling Slots. Eligible AmeriCorps*State and National programs that have fully enrolled their awarded member slots are allowed to replace any member who terminates service before completing 30 percent of his/her term (effective May 17, 2007)provided that the member who terminates is not eligible for and does not receive a pro-rated education award. Programs may not refill the same slot more than once. As a fail-safe mechanism to ensure that corporate resources are available in the national service trust to finance any member's education award, the Corporation will suspend refilling if either: i. total AmeriCorps enrollment reaches 97 percent of awarded slots or ii. the number of refills reaches five percent of awarded slots. Grantees whose awards have special grant conditions under 45 CFR 2543.14 or 2541.120 are not eligible to refill positions. In order to be qualified to refill, grantees will be evaluated on the basis of the results of their State Administrative Standard,- reviews, the outcomes of Inspector General audits, and site visits and oversight by CNCS program and grants officers. State Commissions and Parent Organizations must forward all changes and appropriate forms to the Corporation after approval. Any requests for changes that fall outside of the parameters set forth above must come to the Corporation for written approval with concurrence from the State Commission or Parent Organization. 4. Notice to Childcare and Health Care Providers. The grantee must notify the Corporation's designated agents immediately in writing when a member's status changes, such that it would affect eligibility for childcare or health care. Examples of changes in status are converting a full-time member to less than full-time member, terminating or releasing members from service, and suspending members for cause for lengthy or indefinite time periods. Program directors should contact AmeriCorps©Care 14 at NACCRRA a:(800) 570-4543 on childcare related changes, and their health insurance provider about health insurance related changes. G. RELEASE FROM PARTICIPATION. Grantees may release members from participation for two reasons: (a) for compelling personal circumstances; and(b) for cause. See 45 C.F.R. §2522.230 for requirements. In addition to the regulations, the following apply: 1. No Automatic Disqualification if Released for Cause. A release for cause covers all circumstances in which a member does not successfully complete his/her term of service for reasons other than compelling personal circumstances. Therefore, it is possible for a member to receive a satisfactory performance review and be released for cause. For example, a member who is released for cause for a first term for personal reasons—e.g. he/she has decided to take a job offer—but who, otherwise, was performing well up until the time he/she decided to leave, would not be disqualified for a second term as long as he/she received a satisfactory performance evaluation for the period he/she served. 2. Required Disclosure by Member of Prior Release for Cause. Any individual released for cause who thereafter applies to serve in any AmeriCorps program must disclose the fact that he/ she was released for cause to the Program to which the individual is applying. Failure to disclose that the individual was released for cause from another AmeriCorps Program will make the individual ineligible to receive the AmeriCorps education award. II. MINOR DISCIPLINARY ACTIONS. The grantee may temporarily suspend or impose a fine on a member for minor disciplinary reasons, such as chronic tardiness, as outlined in the conditions of the member contract. 1. Temporary Suspension of Service. The period of suspension does not count toward a member's required service hours. Further, members who are suspended for minor disciplinary reasons may not receive a living allowance for the suspension period. 2. Fines. If determined to be necessary for improvements in member performance or attendance, the grantee may impose a reasonable fine on members for minor disciplinary problems consistent with the member contract. The fines may not be calculated on an hourly basis. For example, a member who is an hour late may not be fined an hour's worth of living allowance. Instead, the grantee shall establish a written policy on fines, which is not linked to an hourly rate. The grantee may deduct fines from that portion of the member's living allowance that is paid by non-Federal funds. Before making any deductions, the grantee should consider how this might affect the status of members under employment laws, including minimum wage and unemployment compensation. Further, a grantee that deducts in this fashion may be required to provide additional matching funds. 15 I. LIVING ALLOWANCES, OTHER IN-SERVICE BENEFITS AND TAXES. Requirements related to member living allowances and benefits are in 45 C.F.R.§§2522.240 and 2522.250. In addition, the following apply: 1. Living Allowance Distribution. A living allowance is not a wage. Programs must not pay a living allowance on an hourly basis. Programs should pay the living allowance in regular increments, such as weekly or bi-weekly, paying an increased increment only on the basis of increased living expenses such as food, housing, or transportation. Payments should not fluctuate based on the number of hours served in a particular time period, and must cease when a member concludes a term of service. If a member serves 1700 hours but is permitted to conclude a term of service before the originally agreed upon date, the program may not provide a "lump sum" payment to the member. Similarly, if a member enrolls after the program's start date, the program must provide regular living allowance payments from the member's start date and may not increase the member's living allowance incremental payment or provide a lump sum to "make up" any missed payments. 2. Waiving the Living Allowance. If a living allowance is paid, a member may waive all or part of the payment of a living allowance if he or she believes his or her public assistance may be lost or decreased because of the living allowance. Even if a member waives his or her right to receive the living allowance, it is possible depending on the specific public assistance program rules—that the amount of the living allowance that the member is eligible to receive will be deemed available. A member who has waived the living allowance may revoke the waiver at any time and may begin receiving the living allowance prospective to the revocation date; the member may not receive any portion of the living allowance accrued during the waiver period. 3. Taxes and Insurance. a. Liability Insurance. The grantee must have adequate general liability coverage for the organization, employees and members, including coverage of members engaged in on- and off-site project activities. b. FICA (Social Security and Medicare taxes). Unless the grantee obtains a ruling from the Social Security Administration or the Internal Revenue Service that specifically exempts its AmeriCorps members from FICA requirements, the grantee must pay FICA for any member receiving a living allowance. The grantee also must withhold 7.65% from the member's living allowance. c. Income Taxes. The grantee must withhold Federal personal income taxes from member living allowances, requiring each member to complete a W-4 form at the beginning of the term of service and providing a W-2 form at the close of the tax year. The grantee must comply with any applicable state or local tax requirements. d. Unemployment Insurance. The U.S. Department of Labor ruled on April 20, 1995 that federal unemployment compensation law does not require coverage for 16 members because no employer-employee relationship exists. The grantee may not charge the cost of unemployment insurance taxes to the grant unless mandated by state law. Programs are responsible for determining the requirements of state law by consulting their State Commission, legal counsel or the applicable state agency. AmeriCorps*National and AmeriCorps*Tribes and Territories grantees must coordinate with their State Commissions to determine a consistent state treatment of unemployment insurance requirements. 4. Worker's Compensation. Worker's Compensation is an allowable cost to the grant. The grantee is responsible for determining whether state law requires the provision of worker's compensation for members. If a program is not required by state law to provide worker's compensation, the Program must obtain Occupational Accidental Death and Dismemberment insurance coverage for members to cover in-service injury or incidents. 5. Health Care Coverage. The grantee must provide a health care policy to those full-time members not otherwise covered by a health care policy at the time of enrollment into the AmeriCorps program, or to those members who lose coverage during their term of service as a result of participating in the Program or through no deliberate act of their own. The Corporation will not cover health care costs for family members or for less than full-time members. a. Minimum Benefits. The health care policy must meet the following minimum benefits: i. Iuysician services for illness or injury; ii. Hospital room and board; iii. Emergency room; iv. X-ray and laboratory; v. Prescription drugs; vi. Limited mental/nervous disorders; vii. Limited substance abuse coverage; viii. An annual deductible of no more than $250 charges per member; ix. No more than $1,000 total annual out-of-pocket per member; x. A 20% co-pay or a comparable fixed fee with the exception of a 50% co- pay for mental and substance abuse care; and xi. A maximum benefit of at least $50,000 per occurrence or cause. b. Obtaining Health Care Coverage. You may obtain health care insurance for your members through any provider you choose, as long as the policy provides the minimum benefits and is not excessive in cost. If you use a health care policy that charges more than $150 per month to the Corporation you must send a copy of the policy along with a summary of its coverage and costs to the Corporation's Office of Grants Management. c. Half-Time Members. Although no portion of health insurance expenses for halftime members may be paid from Corporation funds, you may choose to provide health care to half-time members from other sources. 17 d. Less Than Full-Time Members serving in a Full-Time Capacity. Less than full-time members who are serving in a full-time capacity for a sustained period of time (such as a full-time summer project)may be eligible for health care benefits supported with Corporation funds. 6. Childcare. The grantee must ensure that childcare is made available to those full-time members who need such assistance in order to participate. Members are not eligible to receive childcare from AmeriCorps while they are receiving childcare subsidies from another source for the same period of AmeriCorps service. The criteria for member eligibility are contained in 45 C.F.R. §2522.250. 7. Administration of Child Care Payments. In general, the Corporation will provide for childcare payments, which will be administered through the National Association of Child Care Resource and Referral Agencies (NACCRRA), hereafter referred to as AmeriCorps®CARE. Grantees that choose to provide childcare as a match source (as approved in their budget) may use AmeriCorps®CARE for technical assistance. Grantees can contact AmeriCorps®CARE at(800) 570-4543 with questions regarding childcare. a. Program Director's Responsibilities. In addition to determining a member's eligibility at the start of the term of service, Program directors are required to notify AmeriCorps®CARE immediately in writing when: i. A member is no longer eligible for childcare benefits due to a change in the member's eligibility status (e.g., family income exceeds the limit, the child turns 13, a full-time member becomes a less than full-time member, or a member leaves the Program); ii. New or existing members become eligible for childcare benefits; iii. A member wishes to change childcare providers or a childcare provider will no longer provide childcare services; or iv. A member is absent from the Program for excessive periods of time (five or more days in a month). b. Costs incurred due to the grantee's failure to keep AmeriCorps®CARE immediately informed of changes in a member's status may be charged to the grantee's organization. c. Half-Time Members. Although no portion of childcare expenses for half-time members may be paid from Corporation funds, Programs may choose to provide childcare to half-time members from other sources. d. Less Than Full-Time Members Serving in a Full-Time Capacity. Less than full-time members who are serving in a full-time capacity for a sustained period of time (such as a full-time summer project) may be eligible for childcare benefits supported with Corporation funds. 18 e. Payments. Payments or reimbursement for childcare benefits will be made for eligible members to qualified providers from the date child care need was established after service began. The amount of childcare allowance may not exceed the applicable payment rate established by the State where the member is serving Or child care funded under the Child Care and Development Block Grant Act of 1990. No payments and reimbursements will be made in the event the AmeriCorps member was ineligible, or if the provider was not qualified under the state guidelines. 8. Family and Medical Leave.The Corporation's Regulations at 45 C.F.R.§2540.220 describe the circumstances under which AmeriCorps members can take family and medical leave in accordance with the Family and Medical Leave Act of 1993 (FMLA). However, family and medical leave does not count toward the requisite service hours and members may not receive a living allowance during this period. At the grantee's discretion, temporary leave may also be authorized for the reasons allowed under FMLA to AmeriCorps members who do not otherwise meet the eligibility requirements for FMLA leave as described in the regulations. If temporary leave is appropriate, grantees have the flexibility to determine the duration of the absence for up to 12 weeks, and may choose to continue providing health benefits to the member during the period of absence. The length of the leave must be based on two considerations: (1)the circumstances of the situation; and(2) the impact of the absence on the member's service experience and on the overall program. If the disruption would seriously compromise the member's service experience or the quality of the program as a whole, then the grantee may offer the member the option of rejoining the program in the next class or completely withdrawing from the program. 9. Federal Work Study. Upon approval by the Corporation's Program Office, grantees may enroll Federal Work Study students as AmeriCorps members. Only individuals who enroll in an AmeriCorps position in a program that has been approved by the Corporation are eligible to receive AmeriCorps member benefits. Except as required by Federal Work Study regulations, AmeriCorps members may not be paid on an hourly basis. The Corporation does not consider a wage under the Federal Work Study program to be a living allowance for purposes of the National and Community Service Act. The grantee is not required to report such wages in the AmeriCorps grant. If you have members to whom you pay a living allowance for any service beyond the hours worked under the Federal Work Study Program, then at least 15% of the amount of the living allowance must be provided from non-Federal sources. J. POST-SERVICE EDUCATION AWARDS. In order for a member to receive a post-service education award from the National Service Trust, the grantee must certify to the National Service Trust that the member is eligible to receive the education benefit. The grantee must notify the National Service Trust on a form provided by the 19 Corporation (electronic submission via WBRS suffices) when it enrolls a member for a term of service, when the member completes the term, and whenever there is a change in the member's status during the term(e.g., release for compelling circumstances or suspension). A member may receive a post-service education award only for the first two terms of service. For example, one full-time and one half-time term of service count as two terms. If a member is released for reasons other than misconduct prior to completing 15% of a term of service, that term does not count as one of the two terms for which an education award may be provided.No Corporation or other federal funds may be used to provide member support costs for a third or subsequent term of service in an AmeriCorps*State or National Program. In order to receive a full education award, a member must perform the minimum hours of service as required by the Corporation and successfully complete the program requirements as defined by the Program. For example, if successful completion of a full-time program requires 1,800 service hours, members in that particular program are not eligible for an education award simply upon completion of 1,700 hours. If a member is released from a Program for compelling personal circumstances, the member is eligible for a pro-rated education award based on the number of hours served, if it is at least 15% of the total required hours. Questions regarding authorized uses of the education award should be directed to the Corporation's National Service Trust Office. K. MATCHING REQUIREMENTS. See 45 C.F.R.§§2521.35 —2529.95 for the AmeriCorps matching requirements. Grantees must also refer to OMB Circulars A-21, A-87, A-122 and A-102 [and its implementation regulation (45 C.F.R.§2543) or A-110 (45 C.F.R.§2541)], as applicable, for additional requirements related to allowable kinds and sources of match and match documentation requirements. 1. Exception for Donated Professional Service.Because the purpose of this grant is to enable and stimulate volunteer community service, the grantee may not include the value of direct community service performed by volunteers. However, the grantee may include the value of volunteer services contributed to the organization for organizational functions such as accounting, audit work, training of staff and AmeriCorps Programs. L. MEMBER RECORDS AND CONFIDENTIALITY. 1. Record-Keeping. The grantee must maintain records specified in the Financial Management Standards (Section B) of the General Provisions below that document each member's eligibility to serve pursuant to the member eligibility requirements in the definitions section of these provisions. The records must be sufficient to establish that the individual was eligible to participate in the program and that the member successfully completed the program requirements. 2. Verification. To verify U.S. citizenship, U.S. national status or, U.S. lawful permanent resident alien status, the grantee must obtain and maintain documentation as required by 45 C.F.R.§2522.200(b) and (c). The Corporation does not require programs to make and retain copies of the actual documents used to confirm age or citizenship eligibility 20 requirements, such as a driver's license, or birth certificate, as long as the grantee has a consistent practice of identifying the documents that were reviewed and maintaining a record of the review. To verify whether the member meets the requirements relating to high-school education, the grantee must obtain from the member, and maintain in the member's file, a written declaration under penalty of law that the member meets the requirements of these provisions relating to high school education. If the member has been determined to be incapable of obtaining a high school diploma or its equivalent, the grantee must retain a copy of the supporting independent evaluation. 3. Confidential Member Information. The grantee must maintain the confidentiality of information regarding individual members. The grantee must obtain the prior written consent of all members before using their names, photographs and other identifying information for publicity, promotional or other purposes. Parental or legal guardian consent must be obtained for members under 18 years of age. Grantees may include an informed consent form as part of the member contract materials that are signed at the time the member enrolls. Grantees may release aggregate and other non-identifying information, and are required to release member information to the Corporation and its designated contractors. The grantee must permit a member who submits a written request for access to review records that pertain to the member and were created pursuant to this grant. M. BUDGET AND PROGRAMMATIC CHANGES. 1. Programmatic Changes.The State Commission or Parent Organization must first obtain the prior written approval of the AmeriCorps Program Office before making the following changes in the approved Program: a. Changes in the scope, objectives or goals of the Program,whether or not they involve budgetary changes; b. Substantial changes in the level of participant supervision; c. Entering into additional sub-grants or contracts for AmeriCorps activities funded by the grant, but not identified or included in the approved application and grant budget. Programmatic changes require final approval of the Corporation's Office of Grants Management(see M.4. below). 2. Program Changes for Formula Programs. State Commissions are responsible for approving the above changes for state formula programs. 3. Budgetary Changes.The grantee must obtain the prior written approval of the Corporation's Office of Grants Management before deviating from the approved budget in any of the following ways: a. Reallocation of Funds from the "Member Support Cost" category to other categories of the approved budget. However, the grantee may reallocate funds within the line items in this category, except for increases in health care cost per 21 member, which must be approved. The specific line items covered by this sub- clause are: i. Living allowance, ii. FICA, worker's compensation, and unemployment insurance and iii. Health care (or alternative health care). b. Specific Costs Requiring Prior Approval before Incurrence under OMB Circulars A-21, A-87 or A-122. For certain cost items, the cost circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are overtime pay,rearrangement and alteration costs, and pre-award costs. c. Purchases of Equipment over $5,000 using grant funds,unless specified in the approved application and budget. d. Unless the Corporation share of the award is $100,000 or less, changes to cumulative budget line items that amount to 10 per cent or more of the total program budget must be approved in writing in advance by the Corporation. The total program budget includes both the Corporation and grantee shares. Grantees may transfer funds among approved direct cost categories when the cumulative amount of such transfers does not exceed 10 percent of the total program budget. 4. Approvals of Programmatic and Budget Changes. The Corporation's Grants Officers are the only officials who have the authority to change the requirements of the grant. The Grants Officers will execute written amendments, and grantees should not assume approvals have been granted unless documentation from the Grants Office has been received. N. REPORTING REQUIREMENTS. 1. Financial Status and Progress Reports. Progress and Financial Status reporting requirements in these Provisions apply only to the grantee. Grantees are required to review, analyze, and follow up on progress and financial status reports they receive from AmeriCorps sub-grantees or operating sites. Each grantee must submit Progress and Financial Status Reports by the required due dates. Requests for extensions of reporting deadlines will be granted when 1) the report cannot be furnished in a timely manner for reasons legitimately beyond the control of the grantee and 2) the Corporation receives a request explaining the need for an extension before the due date of the report. Extensions of deadlines for FSRs (SF 269a)may only be granted by the Office of Grants Management, and extensions of deadlines for Progress Reports may only be granted by the AmeriCorps Program Office. a. Financial Status Reports.The grantee shall submit semi-annual cumulative financial status reports, summarizing expenditures during the reporting period using eGrants (on the menu tree, click `Financial Status Reports'). Financial Status Report deadlines are as follows: ?? Due Date Reporting Period Covered April 30 Start of grant through March 31 October 31 April 1 — September 30 A grantee must set its own submission deadlines for its respective sub-grantees. b. Progress Reports. i. Reporting Dates for National Direct Parent Organizations. A grantee Progress Report ("GPR")must be submitted on the first Monday in December of each year for the period from the start of the program year through September 30. This report is to be submitted electronically through the Corporation's on-line web-based reporting system (WBRS). The report will require the grantee's analysis of the AmeriCorps grants it administers. This includes reporting on the operating sites that have completed their program year by the reporting end date, as well as the •progress to date for operating sites still in operation for that project period. c. Reporting Dates for State Commissions,Tribes, and Territories. An annual grantee Progress Report ("GPR") is due in WBRS on the first Monday in December of each year for the period from the start of the program year through September 30. The report will require the grantee's analysis of the AmeriCorps grants it administers. This includes reporting on sub-grantees that have completed their program year by the reporting end date and the progress to date for those sub-grantees still in operation for that project period. d. Final Financial Status Reports. A grantee completing the final year of its grant must submit, in lied of the last semi-annual FSR, a final FSR that is due within 90 days after the end of the grant. Note: Sub-grantee Financial Status and Progress Reports. The Corporation expects each grantee to set its own Sub-grantee reporting requirements. Grantees are responsible for monitoring sub-grantee activities and training needs, tracking progress toward objectives, and identifying programmatic and/or financial challenges. Sub- grantees must adhere to the reporting requirements outlined and communicated by its grantee for the program year. 2. AmeriCorps Member-Related Forms. The grantee is required to submit the following documents to the National Service Trust at the Corporation on forms provided by the Corporation. Grantees and sub-grantees may use WBRS to submit these forms electronically. Programs using WBRS must also maintain hard copies of the forms. a. Enrollment Forms. Enrollment forms must be submitted no later than 30 days after a member is enrolled. 23 b. Change of Status Forms. Member Change of Status Forms must be submitted no later than 30 days after a member's status is changed. By forwarding Member Change of Status Forms to the Corporation, State Commissions and Parent Organizations signal their approval of the change. c. Exit/End-of-Term-of-Service Forms. Member Exit/End-of-Term-of-Service Forms must be submitted no later than 30 days after a member exits the program or finishes his/her term of service. 3. Benefit Provider Documentation. Programs are responsible for contacting applicable benefit providers immediately when a change of status affects the eligibility of a member or when a member leaves the program early. O. GRANT PERIOD AND INCREMENTAL FUNDING. For the purpose of the grant, a project period is the complete length of time the grantee is proposed to be funded to complete approved activities under the grant. A project period may contain one or more budget periods. A budget period is a specific interval of time for which Federal funds are being provided to fund a grantee's approved activities and budget. Unless otherwise specified, the grant covers a three-year project period. In approving a multi- year project period, the Corporation makes an initial award for the first year of operation. Additional funding is contingent upon satisfactory performance and the availability of funds. The project period and the budget period are noted on the award document. V. GENERAL PROVISIONS A. RESPONSIBILITIES UNDER GRANT ADMINISTRATION. 1. Accountability of Grantee. The grantee has full fiscal and programmatic responsibility for managing all aspects of the grant and grant-supported activities, subject to the oversight of the Corporation. The grantee is accountable to the Corporation for its operation of the AmeriCorps Program and the use of Corporation grant funds. The grantee must expend grant funds in a judicious and reasonable manner, and it must record accurately the service activities and outcomes achieved under the grant. Although grantees are encouraged to seek the advice and opinion of the Corporation on special problems that may arise, such advice does not diminish the grantee's responsibility for making sound judgments and does not mean that the responsibility for operating decisions has shifted to the Corporation. 2. Notice to Corporation. The grantee will notify the appropriate Corporation Program or Grants Officer immediately of any developments or delays that have a significant impact on funded activities, any significant problems relating to the administrative or financial aspects of the grant, or any suspected misconduct or malfeasance related to the grant or grantee. The grantee will inform the Corporation official about the corrective action taken or contemplated by the grantee and any assistance needed to resolve the situation. 2q 3. Notice to the Corporation's Office of Inspector General. The grantee must notify the Office of Inspector General immediately of losses of federal funds or goods/services supported with federal funds, or when information discovered by someone at a program indicates that there has been waste, fraud or abuse, or any violation of criminal law, at the program or at a sub-grantee. B. FINANCIAL MANAGEMENT STANDARDS. 1. General. The grantee must maintain financial management systems that include standard accounting practices, sufficient internal controls, a clear audit trail and written cost allocation procedures, as necessary. Financial management systems must be capable of distinguishing expenditures attributable to this grant from expenditures not attributable to this grant. The systems must be able to identify costs by programmatic year and by budget category and to differentiate between direct and indirect costs or administrative costs. For further details about the grantee's financial management responsibilities,refer to OMB Circular A-102 and its implementing regulations (45 C.F.R.§2543) or A-110 and its implementing regulations (45 C.F.R.§2541), as applicable. 2. Consistency of Treatment. To be allowable under an award, costs must be consistent with policies and procedures that apply uniformly to both federally financed and other activities of the organization. Furthermore, the costs must be accorded consistent treatment in both federally financed and other activities, as well as between activities, supported by different sources of federal funds. 3. Audits. Grantee organizations that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and OMB Circular A-133. (If the grantee expends federal awards under only one federal program, it may elect to have a program specific audit, if it is otherwise eligible.) A grantee that does not expend $500,000 in federal awards is exempt from the single audit requirements of OMB Circular A-133 for that year. However, it must continue to conduct financial management reviews of its programs, and records must be available for review and audit. A recipient of a Federal grant(pass-through entity) is required in accordance with paragraph 400(d) of OMB Circular A-133, to do the following with regard to its subrecipients: (I) identify the Federal award and funding source; (2) advise sub- recipients of all requirements imposed on them; (3) monitor sub-recipient activities and compliance; (4) ensure sub-recipients have A-I33 audits when required; (5) issue decisions and ensure follow-up on audit findings in a timely manner; (6) where necessary, adjust its own records and financial statements based on audits; and(7) require sub-recipients to permit access by the pass-through entity and auditors to records and financial statements, as necessary, for the pass-through entity to comply with A-133. 25 4. Consultant Services. Payments to individuals for consultant services under this grant will not exceed $540.00 per day (exclusive of any indirect expenses, travel, supplies and so on). C. ADMINISTRATIVE COSTS. Administrative Costs are defined in 45 C.F.R.§2510.20. In addition, the limits on administrative costs are included in 45 C.F.R.§2521.95. D. PROGRAM INCOME. 1. General. Income earned as a direct result of the Program's activities during the award period may be retained by the Grantee and used to finance the non-Corporation share of the Program. 2. Fees for Service. When using assistance under this Grant,the Grantee may not enter into a contract for or accept fees for service performed by members when: a. The service benefits a for-profit entity; b. The service falls within the other prohibited Program activities set forth in these Grant Provisions; or c. The service violates the non-displacement Provisions of the Act set forth in these Grant Provisions. E. RETENTION OF RECORDS. The grantee must retain and make available all financial records, supporting documentation, statistical records, evaluation and program performance data, member information and personnel records, for 3 years from the date of the submission of the final Financial Status Report(SF 269A). If an audit is started prior to the expiration of the 3-year period, the records must be retained until the audit findings involving the records have been resolved and final action taken. F. LIABILITY AND SAFETY ISSUES. 1. Liability Insurance Coverage. The grantee must have adequate liability insurance coverage for the organization, employees and members, including coverage of members engaged in on-and off-site project activities. 2. Member Safety. The grantee must institute safeguards as necessary and appropriate to ensure the safety of members. Members may not participate in projects that pose undue safety risks. G. NON-DISCRIMIN.ITION. 1. Assurances. The grantee must assure that its programs or activities, including those of its sub-grantees, will be conducted, and facilities operated, in compliance with the applicable statutes set forth below, as well as with their implementing regulations. The 26 grantee must obtain an assurance of such compliance prior to extending Federal financial assistance to sub-grantees. The U.S. Government shall have the right to seek judicial enforcement of these assurances. 2. Discrimination Prohibited. A person, including a member, a community beneficiary, or Program staff, may not, on the grounds of race, color,national origin, sex, age, political affiliation, disability, or religion (except as noted below) be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination, directly or through contractual or other arrangements,under any program or activity receiving federal financial assistance. The prohibition on discrimination on the basis of disability protects otherwise qualified individuals with disabilities. The prohibition against discrimination on the basis of religion with respect to Program staff applies only to Program staff paid with Corporation funds but excludes staff paid with Corporation funds who were already employed by the grantee on the date the Corporation grant was awarded. This prohibition against discrimination includes,but is not limited to: b. Denying an opportunity to participate in, benefit from, or provide a service, financial aid, or other benefit; c. Providing an opportunity which is different or provided differently; d. Denying an opportunity to participate as a member of a planning or advisory body integral to the program; e. Segregating or subjecting a person to separate treatment; f. Providing an aid, benefit, or service to a qualified disabled person that is less effective in affording opportunity to obtain the same result, gain the same benefit, or reach the same level of achievement; g. Denying a qualified disabled person the opportunity to participate in integrated programs or activities, even though permissibly separate or different programs or activities exist; h. Restricting a person's enjoyment of an advantage or privilege enjoyed by others; i. Providing different or separate aid, benefits, or services to disabled persons unless necessary in order to provide them as effectively as provided to others; j. Treating a person differently in determining admission, enrollment, quota, eligibility, membership or other requirements; k. Using criteria or administrative methods, including failing to provide needed auxiliary aids for disabled persons, which have the effect of subjecting persons to discrimination, or defeating or substantially impairing achievement of the objectives of the program for a person; 1. Selecting a site or location of facilities with the purpose or effect of excluding individuals from, denying them the benefits of, or subjecting them to discrimination under the program; m. Denying a qualified disabled person a benefit, aid, or participation because facilities whose groundbreaking occurred after May 30, 1979 are inaccessible to or unusable by disabled persons or because programs or activities in facilities predating May 30, 27 1979, when viewed in their entirety, are inaccessible to or unusable by disabled persons; and n. Failing to provide reasonable accommodation to otherwise qualified individuals with disabilities. The Corporation's updated policy statements "Grantees Civil Rights Policy" and its "Civil Rights Harassment Policy"which include additional discrimination prohibitions are attached and incorporated herein. 3. Public Notice of Nondiscrimination. The grantee must notify members, community beneficiaries, applicants, Program staff, and the public, including those with impaired vision or hearing, that it operates its program or activity subject to the nondiscrimination requirements of the applicable statutes. The notice must summarize the requirements, note the availability of compliance information from the grantee and the Corporation, and briefly explain procedures for filing discrimination complaints with the Corporation. Sample language is: It is against the law for organizations that receive federal financial assistance from the Corporation for National and Community Service to discriminate on the basis of race, color, national origin, disability, sex, age,political affiliation, or, in most cases, religion. It is also unlawful to retaliate against any person who, or organization that, files a complaint about such discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving discrimination complaints, you may bring a complaint to the attention of the Corporation for National and Community Service. If you believe that you or others have been discriminated against, or if you want more information, contact: (Name, address, phone number—both voice and TTY, and preferably toll free— FAX number and e-mail address of the grantee) or Office of Civil Right and Inclusiveness Corporation for National and Community Service 1201 New York Avenue, NW Washington, D.C. 20525 (202) 606-7503 (voice); (202) 565-2799 (TTY) (202) 565-3465 (FAX); eo@cns.gov (e-mail) The grantee must include information on civil rights requirements, complaint procedures and the rights of beneficiaries in member contracts, handbooks, manuals, pamphlets, and post in prominent locations, as appropriate. The grantee must also notify the public in recruitment material and application forms that it operates its program or activity subject to the nondiscrimination requirements. Sample language, in bold print, is "This program is available to all, without regard to race, color, national origin, disability, age, sex, political affiliation, or, in most instances, religion." Where a significant portion of the population eligible to be served needs services or information in a language other than English, the gran`ee shall take reasonable steps to provide written material of the type ordinarily available to the public in appropriate languages. 28 4. Records and Compliance Information. The grantee must keep records and make available to the Corporation timely, complete and accurate compliance information to allow the Corporation to determine if the grantee is complying with the civil rights statutes and implementing regulations. Where a grantee extends federal financial assistance to sub-grantees, the sub-grantees must make available compliance information to the grantee so it can carry out its civil rights obligations. The Corporation will provide specific guidance regarding records and compliance information. At a minimum,the grantee should have available racial, ethnic, sex, and disability data regarding members/applicants, service recipients/applicants and Program staff/applicants. This data should be sufficient to measure the distribution of benefits to the eligible population and evaluate the services provided to the different segments of the population being served. Data on members and Program staff should be gathered, on a voluntary basis, Lirectly from the individuals. Data on service recipients may be gathered, estimated, or based on census or other statistics. Racial and ethnic data should be gathered for the following categories: a. Hispanic/Latino/Spanish culture or origin or non-Hispanic/Latino/Spanish culture or origin(one or the other) and one or more of the following: b. American Indian or Alaska Native c. Asian d. Black or African American e. Native Hawaiian or Other Pacific Islander f White 5. Obligation to Cooperate. The grantee must cooperate with the Corporation so that the Corporation can ensure compliance with the civil rights statutes and implementing regulations. The grantee shall permit access by the Corporation during normal business hours to its books, records, accounts, staff, members, facilities, and other sources of information as may be needed to determine compliance. 6. Discrimination Complaints, Investigations and Compliance Reviews. The Corporation may review the practices of the grantee to determine civil rights compliance. Any person who believes discrimination has occurred may file a discrimination complaint with the Corporation's Equal Opportunity Office. The grantee may not intimidate,threaten, coerce, or discriminate against an individual to interfere with a right or privilege secured by the civil rights acts or because the person made a complaint, testified, assisted or participated in any manner in an investigation, proceeding, or hearing. The Corporation will keep the identity of complainants and witnesses confidential except as necessary to conduct an investigation, hearing, or judicial proceeding. The Corporation will investigate whenever a compliance review,report, complaint, or other information indicates a possible failure to comply with the statutes and their 29 implementing regulations. If an investigation indicates a failure to comply, the Corporation will so inform the grantee and any applicable subgrantees and will attempt to resolve the matter by voluntary means. If the matter cannot be resolved by voluntary means, the Corporation will initiate formal enforcement action. Discrimination complaints may be raised through the grantee's grievance procedure. Use of the grantee's grievance procedure may not be a required precursor to filing a federal discrimination complaint with the Corporation. Use of the grantee's grievance procedure does not preclude filing a federal discrimination complaint. The grantee's grievance procedure should advise members that use of the grievance procedure does not stop the running of Corporation time frames for filing a discrimination complaint with the Corporation. In all cases where discrimination allegations have been raised with the grantee, the grantee must submit a written report to the Corporation's Equal Opportunity Office, which has review authority over the investigation and disposition of all discrimination complaints. 7. Self-Evaluation Requirements. The grantee must comply with (1) the self-evaluation requirements under section 504 of the Rehabilitation Act regarding accessibility for individuals with disabilities; (2)the self-evaluation requirements of the Age Discrimination Act of 1975; and (3) the self-evaluation requirements under title IX of the Education Amendments of 1972 regarding discrimination based on sex. Guidance regarding the self-evaluation requirements may be obtained from the Corporation's Equal Employment Opportunity Office, 1201 New York Avenue,NW, Washington, D.C. 20525, (202) 606-7503; (202) 606-3472 (TTY); (202) 565-2816 (FAX); or eo@cns.gov 8. Applicable Statutes. In accordance with its assurances,the grantee must comply with all federal statutes relating to non-discrimination to the extent applicable, including, but not limited to titles VI and VIII of the Civil Rights Act of 1964 (42 U.S.C.§2000d and 3601 et seq.), section 504 of the Rehabilitation Act of 1973 (29 U.S.C.§794), title IX of the Education Amendments of 1972 (20 U.S.C.§1681 et seq.)the Age Discrimination Act of 1975 (42 U.S.C.§6101 et seq.), the Drug Abuse Office and Treatment Act of 1972 (P.L_ 92-255), the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), the Public Health Service Act of 1912 (42 U.S.C.§290dd-3 and 290ee-3), and the requirements of any other non- discrimination provision in the National and Community Service Act of 1990, (42 U.S.C.§12635), or any other applicable non-discrimination provision. H. THE OFFICE OF INSPECTOR GENERAL. The Corporation's Office of Inspector General (OIG) conducts and supervises independent and objective audits, evaluations, and investigations of Corporation programs and operations. Based on the results of these audits, reviews, and investigations, the O1O recommends policies to promote economy and efficiency and to prevent and detect fraud,waste, and abuse in the Corporation's programs and operations. 30 The OIG also conducts and supervises audits of Corporation grantees, as well as legislatively mandated audits and reviews. The legislatively mandated audits include the annual financial statement audit, and fulfilling the requirements of the Government Information Security Reform Act and its successor,the Federal Information Security Management Act. A risk-based approach, along with input received from Corporation management, is used to select grantees and grants for audit. The OIG hires audit firms to conduct some of its audits. The OIG audit staff is available to discuss its audit function, and can be reached at(202) 606-9390. The OIG is available to offer assistance to AmeriCorps grantees that become aware of suspected criminal activity in connection with the AmeriCorps program. Grantees should immediately contact OIG when they first suspect that a criminal violation has occurred. The OIG investigative staff is available to provide guidance and ensure that the appropriate law enforcement agency is notified, if required. The OIG may be reached by email at hotline@cnsoig.gov or by telephone at(800) 452-8210. Following notification to OIG, grantees should also inform the respective program and grants officers of the facts and circumstances surrounding these incidents. I. OWNERSHIP AND SHARING OF GRANT PRODUCTS. 1. Ownership. Unless otherwise specified,the grantee owns and may copyright any work that is subject to copyright, including software designs, training manuals, curricula, videotapes and other products produced under the grant. However, the grantee may not sell any work that includes an AmeriCorps logo without prior written approval from the Corporation. 2. Corporation Use. The Corporation retains royalty-free,non-exclusive, and irrevocable licenses to obtain, use, reproduce,publish or disseminate products, including data, produced under the grant and to authorize others to do so. The Corporation may distribute such products through a designated clearinghouse. 3. Sharing Grant Products. To the extent practical, the grantee agrees to make products produced under the grant available at the cost of reproduction to others in the field. J. PUBLICATIONS. 1. Acknowledginemt of Support. Publications created by members may include an AmeriCorps logo if they are consistent with the purposes of the grant. The grantee is responsible for assuring that the following acknowledgment and disclaimer appears in any external report or publication of material based upon work supported by this grant. "This material is based upon work supported by the Corporation for National and Community Service under AmeriCorps Grant No. . Opinions or points of view expressed in this document are those of the authors and do not necessarily reflect the official position of, or a position that is endorsed by, the Corporation or the AmeriCorps Program." 31 2. Materials Provided to Corporation. The grantee is responsible for assuring that two copies of any such material are sent to the Corporation's Office of Public Affairs and Program Office. K. SUSPENSION OR TERMINATION OF GRANT. Regulations related to the Corporation's authority to suspend or terminate this grant are contained in 45 C.F.R.§2540.400. In addition, Grantees may suspend or terminate assistance to one of their sub-grantees, provided that such action affords the sub-grantee, at a minimum, the notice and hearing rights described in 45 C.F.R.§2540.400. 32 C(.i iim at ton 1 r NATIONAL& COMMUNITY SERVICE Civil Rights Non-Harassment Policy The Corporation for National and Community Service (CNCS) is committed to treating all persons with dignity and respect,regardless of non-merit factors such as race, color,national origin,gender, sexual orientation, religion, age, disability, political affiliation, marital or parental status, or military service; and free of sexual, racial, ethnic, religious or other harassment. Whether in CNCS offices or campuses,in other work-related settings such as training sessions or service sites,or at work-related social events,such harassment is unacceptable and will not be tolerated. Slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion or any other basis constitute harassment when it has the purpose or effect to interfere with work performance or create an intimidating,hostile,or offensive work environment. Harassment includes,but is not limited to: explicit or implicit demands for sexual favors; pressure for dates; deliberate touching, leaning over, or cornering; offensive teasing, jokes,remarks,or questions; letters, phone calls,or distribution or display of offensive materials; offensive looks or gestures; gender, racial, ethnic, or religious baiting; physical assaults or other threatening behavior; or demeaning, debasing,and abusive comments or actions that intimidate. Harassment may be by per:,o is of the same or different races, sexes, religions, or ethnic origins. It may be carried out by a CNCS employee or supervisor; a project or site employee or supervisor;a non-employee(e.g.,client);a co- worker,or service member. Conduct directed at another may create an offensive environment for co-workers. I expect CNCS supervisory and management personnel, when made aware of alleged harassment by employees, service participants,or other individuals, to immediately take appropriate action to prevent or end it. CNCS will not tolerate retaliation against a person who raises harassment concerns in good faith. Any employee who violates this policy or asserts a false claim of harassment with a malicious intent will be subject to appropriate discipline,up to and including termination. Any CNCS employee, former employee, or applicant for employment who believes that he or she has been discriminated against in violation of civil rights laws, regulations, or this policy, or in retaliation for opposition to discrimination or participation in discrimination complaint proceedings (e.g., as a complainant or witness), should raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI). Discrimination claims not brought to the attention of OCRI within 45 days of their occurrence may not be accepted in a formal complaint of discrimination. OCRI may be reached at (202) 606-7503 (voice), (202) 565-2799 (TDD), toiu.cu9.LLov, or through www.nationalservice.gov. Any employee who experiences or witnesses harassment in the workplace may make a report to Andrew Wasilisin, Director,Workforce Relations and Communications. In addition, we encourage everyone to consider our Alternate Dispute Resolution (ADR) Program as an informal way to resolve workplace conflicts. Our ADR contractor may be reached at (202) 265-9572, ext. 1328 (voice) or it_di ,.2C9,t ,.onu. May 25,2005 signature on file Date David Eisner,Chief Executive Officer S�'�v I--'01 y,mm cnuc v vl'. vv t Ititw, n IlC !01 5 USA ' 4L i IJ 'tn hOh-SItDI� ��t� n ttl �n-tl.rrt i� nr, 15 ce,„. `•.'. Er Ill or C ofp, .Anlcu(utpN Ieun .uxl 'u'e Amer -.. NATIONAL& COMMUNITY SERV ICE Grant Program Civil Rights Policy The Corporation for National and Community Service (CNCS) is committed to treating all persons with dignity and respect, without regard to non-merit factors such as race, color, national origin, gender, sexual orientation, religion, age. disability, political affiliation,marital or parental status, or military service; and free of sexual, racial, national origin, religious or other harassment. Whether in CNCS offices or campuses, in other service-related settings such as training sessions or service sites, or at service-related social events,such harassment is unacceptable and will not be tolerated. Slurs and other verbal or physical conduct relating to an individual's gender, race, ethnicity, religion or any other basis constitute harassment when it has the purpose or effect to interfere with service performance or create an intimidating, hostile, or offensive service environment. Harassment includes, but is not limited to: explicit or implicit demands for sexual favors; pressure for dates; deliberate touching, leaning over, or cornering; offensive teasing,jokes, remarks, or questions; letters, phone calls, or distribution or display of offensive materials; offensive looks or gestures; gender, racial, ethnic, or religious baiting; physical assaults or other threatening behavior; or demeaning, debasing or abusive comments or actions that intimidate. Harassment may be by persons of the same or different races, sexes, religions, or ethnic origins. It may be carried out by a CNCS employee or supervisor; a project, or site employee or supervisor; a non- employee (e.g., client); a co-worker or service member. I expect supervisors and managers of CNCS programs and projects, when made aware of alleged harassment by employees, service participants, or other individuals, to immediately take appropriate action to prevent or end it. CNCS will not tolerate retaliation against a person who raises harassment concerns in good faith. Any CNCS employee who violates this policy will be subject to discipline, up to and including termination, and any grantee that permits harassment in violation of this policy will be subject to a finding of noncompliance and administrative procedures that may result in termination of federal financial assistance from CNCS and all other federal agencies. Any person who believes that he or she has been discriminated against in violation of civil rights laws, regulations, or this policy, or in retaliation for opposition to discrimination or participation in discrimination complaint proceedings (e.g., as a complainant or witness) in any CNCS program or project, may raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI). . Discrimination claims not brought to the attention of OCRI within 45 days of their occurrence may not be accepted in a formal complaint of discrimination. No one can be required to use a program, project or sponsor dispute resolution procedure before contacting OCRI, and if another procedure is used, it does not affect the 45-day time limit. OCRI may be reached at(202) 606-7503 (voice), (202) 565-2799 (TDD), go:ft _1�r: or through www.nati onal service.gov. May 25, 2005 signature on file Date David Eisner, Chief Executive Officer YIl r \ I'0I Acv lo nk.Avenue \.\\ - AAa hlll`,4[Uu1 11( 2032 f A �� `0� bDo-Rh4� �,,,,c_naii nirr,;c� i, USA i ninr Coip> ,Amen( Lii n .mJ >en A[mil neei r. _ ... Frequently Asked Questions Who Do I Call For Help? Colorado AmeriCorps State Programs The AmeriCorps Education Award, AmeriCorps State Formula and AmeriCorps State Competitive Grants are administered by the Governor's Commission on Community Service. If you have questions regarding your Education Award, Formula or Competitive grants, please call Terri Jutzi at 303-866-2572 or Mark Skinner at 303-866-2565. Training Issues/Ideas for all Colorado Programs— Call the PDAT Coordinator The Commission oversees Program Development Assistance and Training for all Colorado streams of national service. If you have training ideas or issues that are of a broader concern (not just for your program and member needs), contact Mark Skinner at 303-866-2565. Disability Issues— Call the Disability Coordinator The Commission provides training, technical assistance, and has limited funds for reasonable accommodations to assist programs with the recruitment and retention of members with disabilities. Terri Jutzi is the Commission's Disability Coordinator. She can be reached at 303-866-2572. The Program Director's Handbook and the AmeriCorps Provisions In addition, you should have a copy of the Program Director's Handbook for the program year. The handbook will provide you with greater detail on managing an AmeriCorps program, such as member enrollment, training, benefits, check lists, etc. This Handbook, coupled with the enclosed AmeriCorps Provisions, are the two documents that should assist you with the ins and outs of AmeriCorps program management. The Program Director's Handbook is available online at: www. Americorps.org. The AmeriCorps Listsery You are encouraged to subscribe to the AmeriCorps Listserv. The Listserv, or ACList, is a forum for AmeriCorps Programs, State Commissions, T/TA Providers, Corporation for National and Community Service Staff, and anyone else interested in AmeriCorps. Discussion focuses on training, technical assistance, and programmatic issues. To subscribe, send a blank email to join-aclist a,lists.etr.org. Other helpful Resources www.etr.org is the website of the National Service Resource Center (NSRC). This website offers a wealth of information about how to access national service information. You can download sample tracking forms, access national service publications, peruse the T/TA calendar for national trainings applicable to AmeriCorps, learn how to get free books and resources for your program. www.cns.gov or ww.r; americorps.org is the official website for the Corporation for National and Community Service and AmeriCorps. You should regularly check this website for information that is helpful to your program and your members. Rev.9/17/07 http://www.colorado.gov/gccs/ is the official website of the Governor's Commission on Community Service. This website includes all of Colorado's national service programs as well as information about the Commission. www.projectstar.org is the website for Project STAR (Support and Training for Assessing Results), which is the technical assistance provider for national service program evaluation. This site is very useful for obtaining assistance with your objectives as well as tools and tips for measuring progress. Included in this packet are phone lists for the Governor's Commission on Community Service, as well as the Colorado Service Network. You are encouraged to network with AmeriCorps program coordinators. How Do I Get The Money? Request for Reimbursement Form Enclosed in this packet is a form called the Request for Reimbursement Form. This grant program operates on a reimbursement basis. This means your program submits a request for reimbursement for expenditures made. You may submit a request monthly, but no less frequently than quarterly. You are encouraged to submit on a regular basis, such as with your Semi-Annual Progress Report. Please contact Terri Jutzi at 303-866-2572 should you need assistance filling out the form. What Reports Do I Have To Submit'? Semi-Annual Progress Report The Semi-Annual Progress Report is due to the Commission every six months. Education Award programs are required to submit these reports as well. The Commission reviews and compiles the progress reports from all AmeriCorps programs and forward the reports to the Corporation for National Service so that they arrive in Washington D.C. by the close of the month in which reports are due. It is important that you get your report in by the due date listed on the cover of this letter in order for the Commission to properly review and compile all reports within a short turn around period. Your due dates in this letter supercede any due dates listed in the Provisions or Program Director's Handbook. The dates listed in the Provisions and the Handbook are the dates that the Commission must submit reports to Washington, D.C. Programs must submit reports to Commissions on the dates listed in this letter so that the Commission can review and compile the information. The lead time also allows the Commission to work with programs to correct any errors in reporting and clarify any information that may raise "red flags" with the Corporation. It is in your best interest to submit these reports at your earliest convenience, but certainly no later than the dates listed on the cover letter. Financial Status Report The Financial Status Report is a federal report that tracks the amount of money you have spent from the grant. This report is cumulative over the course of your program year. The State as well as the Corporation for National Service review these reports for Rev.9/17/07 accuracy. In addition, these reports are reviewed extensively by the Corporation at the time of renewal of your program. The Corporation will not award any funds to a state until all program reports are received and accurate. It is very important that these reports are accurate. Renewal Grant By law, most AmeriCurps programs are renewable for up to three years, after which they must reapply as new programs if they wish to continue. Programs in the third year of a cycle will need to reapply as a "new" program should you wish to continue the AmeriCorps program. Programs in the first or second year of a cycle will need to submit a renewal/continuation request, which consists of new forms, budgets, etc. for the upcoming year. Renewal dates and instructions will be forwarded to you as soon as the information is issued to the Governor's Commission. Annual Accomplishment Review Each year, Aguirre International requests an Annual Accomplishment Review report from all AmeriCorps programs nationwide. The report varies from year to year and the due date for the report is October 31. Member Forms Member data must be ncorded through the Web-Based Reporting System (WBRS). Programs should complete the Member Information Profile,Member Enrollment Forms, Changes (as may be applicable), and Member Exits through WBRS. In addition, programs must keep the signed original forms on file. Further, Member time must be kept on WBRS in addition to the signed copies kept on file with the program. Programs should enter member tome logs for the month by the close of the following month (for instance, September time logs should be entered and approved no later than October 31). Other Reports and/or Requests for Information On occasion, programs are requested to submit data or reports to the Governor's Commission or to the Corporation for National Service. Often this is because Congress has asked for specific information. Programs are required to comply with all requests for information. A-133 Audit The A-133 Audit (revised June 24, 1997) is required of all non-profit organizations and state and local governments that expend $300,000 or more in a year in all Federal awards. Please consult with your financial officer to determine if your organization is required to submit an audit. What Happens During the Grant Year? Site Visits An on-site monitoring visit will be conducted during the grant year. This usually occurs after your program has had a chance to get going. Site visits provide a valuable opportunity to accomplish a number of things, including: • gathering information beyond written reports; Rev.9/17/07 • ensuring the program is making progress toward goals; • identifying problem areas first-hand and identify opportunities for improvement; • facilitating a partnership between the Governor's Commission and program staff to better understand each others' needs and address problems together in a supportive way; and • celebrating success and achievements. Overall, site visits are meant to ensure success at the outset by forming effective partnerships. At least one site visit is required during the program year. You will be called to schedule a site visit. If you have an event or activity that would be a good opportunity for a visit, please feel free to call and suggest this date, and please feel free to contact the Governor's Commission and invite Commission staff or Commissioners to visit your site for special events. The Governor's Commission would love to observe, participate, praise, and provide technical assistance to your program throughout the year, not just during the formal monitoring visit. Meetings Meetings of all AmeriCorps program staff, as well as the Colorado Service Network (includes VISTA, NCCC, Senior Corps, Learn & Serve, and AmeriCorps*State and National), will be held regularly throughout the year. You will receive notification of meetings at least two weeks prior to the meeting. The Commission also sponsors an annual Colorado Service Conference. As well, program coordinators are invited to attend the regular meetings of the Governor's Commission on Community Service as observers. Please contact the Commission for upcoming meetings and times. Training Opportunities The Commission hosts a variety of training opportunities, such as the annual Colorado Service Conference, for AmeriCorps Members and AmeriCorps Program Staff throughout the grant year. You will be notified of such opportunities as they arise. If you are in need of technical assistance around program management or have ideas for training that could be applicable to other AmeriCorps programs as well as your own, please call the Commission Program Officers: Mark Skinner at 303-866-2565, or Terri Jutzi at 303-866-2572. Correspondence Throughout the year, you will receive a variety of program tips, AmeriCorps updates, Member rosters, and now and revised information applicable to AmeriCorps programs. This information is important and should be read. Rev.9/17/07 2007-2008 Colorado Service Network PARTNER AGENCIES The National Service Partner Agencies include: Governors Commission on Community Service (GCCS), the Corporation for National and Community Service (CNCS), the CNCS State Office, Learn &Serve K-12, Learn & Serve Higher Ed, and the National Civilian Conservation Corps (NCCC). Governor's Commission on Community Service 130 State Capitol (mailing address) Denver, CO 80203 PH: (303) 866-2572; FX: (303) 866-2525 Toya M. Nelson, Executive Director, (303) 866-2524 toya.nelsonRstate.co.us Mark Skinner, Senior Program/PDAT Officer, (303) 866-2565 mark.skinner(@state.co.us Terri Jutzi, Program Officer/State Disability Coordinator, (303) 866-2572, terri.jutziO,state.co.us Corporation for National and Community Service State Office Denver Federal Center, Bldg. 46 PO Box 25505 Denver, CO 80225-0505 FX: (303) 236-2039 *Bruce Cline, State Director, (303) 236-2035, bcline(@cns.gov *Dan Dunlap, State Program Specialist, (303) 236-2034, ddunlap(@,cns.gov David Hall, Administrative Assistant, (303) 236-2033, dhall(@cns.gov *Kathie Ferguson-Avery, Area Manager, (303) 236-2036, kferquso(a cns.ciov *Cee Cee Molineaux, Emergency Management Coordinator, (303) 236-2032, CMolineaux a(�,cns.gov Colorado Dept. of Education, Learn and Serve K-12 201 E. Colfax Avenue Denver, CO 80203 PH: (303) 866-6897; FX: (303) 866-6722 *Garth Schaefer, Director, (303) 866-6867, schaefer q(@cde.state.co.us Peter Kajko, Accountant, (303) 866-6800, kajko p(@,cde.state.co.us National Civilian Community Corps Walsh Hall, Room 136 3001 S Federal Blvd. Denver, CO 80236-2711 PH: (303) 844-7400; FX: (303) 844-7410 *Barbara Lane, Director, Central Region, ext 7401, blane(c�cns.gov Lynette Murphy, Training Manager, Imurphy(@,cns.ciov 303-844-7442 Phil Rudy, prudy(a cns.gov K-12 Community Based Learn & Serve—Regis University Intermountain West— UCAN AmeriCorps Program - Colorado Campus Compact 3333 Regis Blvd., UCAN = Mail Box B-7, Main Hall 312; K-12 L&S = B-6, ALC Denver, CO 80221-1099 PH: (303) 964-5084; FX: (303) 964-5299 Paul Alexander, palexand(a,regis.edu Theresa Cusimano, Executive Director, (303) 458-4193, csc(a regis.edu *Stephanie Schooley, AmeriCorps Coordinator, (303) 964-5084, sschoole anregis.edu Jami Hiyakumoto, AmeriCorps Program Assistant (303) 964-5298 Prepared by the Colorado Governor's Commission on Community Service Revised 9-28-07 2 DIRECT GRANTEES OF THE COMMISSION CARENET AmeriCorps Adams County School District 14 5291 East 60th Ave. Commerce City, CO 80022 PH: (720) 322-8113; FX: (303) 289-1120 or 720-322-8150 *Kathryn Gray, CARENET AmeriCorps Program Manager, kjgray(c�acsd14.k12.co.us Tom Jagow, Fiscal Officer, Adams County School District— Main, 4625 E. 68th Ave., Commerce City, CO 80022 Colorado HIPPY AmeriCorps Colorado Parent and Child Foundation 1775 Sherman Street, Suite 2075 Denver, CO 80203 PH: (303) 860-6000; FX: (303) 860-7110 *Melissa Kelley, Executive Director, Melissa(@cpcfonline.org *Erica Severson, Program Associate jennycpcfonline.orq Sara Marquez, Grants Manager/Accountant, sarana cpcfonline.orq Community Partnership for Youth in Transition City and County of Denver 1200 Federal Blvd. Denver, CO 80204 FX: (720)944-1716 *Pearl Lopez, Program Director, office: (720) 944-1006, pearl.lopez(a)dhs.co.denver.co.us Paul Cavender, DHS Financial Services, (720) 944-1576, paul.cavendera(v)denvergov.orq Mesa State College AmeriCorps Project 1100 N. Avenue# 127 Grand Junction, CO 81501 FX: (970) 248-1157 *Pat Verstraete, Program Director, (970) 248-1874, pverstramesastate.edu *Angie Bertrand, Asst. Director, (970) 248-1196, angieb(a.mesastate.edu Joe Taylor, Controller, (970) 248-1907, fax 970-248-1061, itaylormesastate.edu Mile High Youth Corps, DBA Year One, Inc. 1801 Federal Blvd. Denver, CO 80204 PH: (303) 433-1206; FX: (303) 433-5997 Kelly Causey, Executive Director, (303) 433-1206 x 25, kacauseymhyc.net Shanda Vangas, (303) 433-1206 x 24, shandav(a,mhyc.net *Mark Niedwiecki, Grants Manager, x29, marknmhyc.net Operation Jumpstart AmeriCorps Catholic Charities and Community Services 4045 Pecos St. Denver, CO 80211 FX: (303) 308-1421 *Mike Heaton, AmeriCorps Supervisor, (303) 308-1420 x123 mheaton(@,catholiccharities.com Dan Walker, Grants Administrator, (720) 377-1308, dwalker a(7catholiccharitiesden.com 3 Weld County Youth Conservation Corps PO Box 1805 1551 N 17th Avenue Greeley CO 80632 FX: (970) 356-3975 *Ted Long, Program Director, (970) 353-3800 x 3400, tlonq(a,co.weld.co.us *Jay Molock, Program Coordinator, (970) 353-3800 x 3413,jmolock(@coweld.co.us Crystal Hedberg, Fiscal supervisor, 970-353-3800 x 3390, chedberqAco.weld.co.us co.weld.co.us EDUCATION AWARD ONLY PROGRAMS Colorado Youth Corps Association 225 E. Sixteenth Ave., Suite 1180 Denver, CO 80203 Phone: (303) 863-0600 FX: (303) 863-0610 *Jennifer Freeman, Executive Director, (303) 863-0602, ifreeman(@,cyca.org *Susan Carlson, Contracts & Fiscal Manager(303) 863-0603 scarlson(@,cyca.orq Colfax Community Network 1585 Kingston Street Aurora, CO 80010 Phone: (303) 360-9175 Ext. 102 Fax: (303) 360-0627 *Maggie Tidwell,Project Manager, maggietidwell a(�,msn.com *Mandie Birchem, mandie ccn(a)hotmail.com Goals, Inc. 1020 Dawson St. Thornton, CO 80229 Phone: (720) 977-7796 Ext. 13 *Debra Mares, Project Manager, gbs1040(@aol.com Megan Norenberg (720) 972-5513 Dennis Mares, Fiscal Officer Partners in Routt County(Healthy Lifestyles Mentoring Program) 1370 Bob Adams Drive, #216 (PO Box 774325) Steamboat Springs, CO 80477 Phone: (970) 879-6141 Libby Foster, Executive Director, libby anpartnersrouttcounty.orq *Melissa Calhoon, Program Coordinator, Melissana,partnersrouttcounty.orq United Methodist Church of Center P.O. Box 626 387 South Broadway Center, CO 81125 Phone: (719) 256-4662 *Yvonne Morfitt, Project Manager, dymorfitt@ctelco.net 4 SUBGRANTEES OF DIRECT GRANTEES CO Youth Corps Association SUBGRANTEE: Weld County Youth Conservation Corps (WCYCC) PO Box 1805 1551 N 17th Avenue Greeley CO 80632 FX: (970) 356-3975 *Ted Long, Program Director, (970) 353-3800 x 3400, tIonq(u)co.weld.co.us *Jay Molock, Program Coordinator, (970) 353-3800 x 3413,jmolock(d)a,coweld.co.us Crystal Hedberg, Fiscal supervisor, 970-353-3800 x 3390, chedberq(a,co.weld.co.us SUBGRANTEE: Western Colorado Conservation Corps (WCCC) 735 S. Avenue Grand Junction, CO 81501 FX: (970) 852-2477 Rusty Lloyd, director, (970) 241-1027, rlloyd @,,mesapartners.orq Sarah Daugherty, Site Coordinator, (970) 245-5555, sdaughertyna,mesapartners.orq SUBGRANTEE: Southwest Youth Corps (SYC) 120 Rock Point Drive, # B Durango, CO 81303 FX: (970) 259-9424 Harry Bruell, Executive Director, (970) 259-8607, harry(a sycorps.orq Chris Nesset, Site Coordinator, (970) 259-8607, chrissouthwestyouthcorps.com SUBGRANTEE: Larimer County Youth Conservation Corps (LCYCC) 200 W. Oak Street, #5000 PO Box 2367 Fort Collins, CO 80522 PH: (970) 498-6630; FX: (970) 498-6670 Dena Jardine, Program Director, (970) 498-6623, diardine(cillarimer.orq Maelly Oropeza, (970) 498-6630, moropeza©larimer.org SUBGRANTEE: Mile High Youth Corps (MHYC) 1801 Federal Blvd. Denver, CO 80204 PH: (303) 433-1206; FX: (303) 433-5997 Kelly Causey, Executive Director, (303) 433-1206, kacausey anmhyc.net Shanda Vangas, Development Director, (303)433-1206, shandav(a,mhyc.net SUBGRANTEE: Colorado Range Riders Youth Corps (CRRYC) PO Box 1583 109 North Front Street Sterling, CO 80751 PH: (970) 522-7322 Helena Shea, Executive Director, 970-580-1262, corangeriders a(�hotmail.com • SUBGRANTEE: Rocky Mountain Youth Corps (RMYC) 1370 Bob Adams Drive, #318 (PO Box 775504) Steamboat Springs, CO 80477 FX: (970) 876-2135 Gretchen Van De Carr, Executive Director, (970) 879-2135, rmycl a(�springsips.com *Mark Wertheimer- Program Director(970) 879-2135 mark a(�rockymountainyouthcorps.org Sheila Wright, Development Director, (979)-879-2135, Sheila(@,rockymountainyouthcorps.orq SUBGRANTEE: Boulder County Youth Corps (BCYC) PO Box 471 Boulder, CO 80306 Contact: Rick Myers, (303) 441-4960, rmeyers(@,co.boulder.co.us SUBGRANTEE: Colorado Legends and Legacies Youth Corps (CLLYC) PO Box 85 Monument, CO 80132-0085 Contact: Michele Hanley, (719)481-6440, sfryc @nadelphia.net SUBGRANTEE: Los Valles Youth Corps (LVYC) PO Box 583 Alamosa, CO 81101-0583 Contact: Mike Clausen, (970) 759-1163, 1osvallesyouthcorpsn@,Vahoo.com SUBGRANTEE: Steamboat Springs Community Youth Corps (SSCYC) PO Box 775088 Steamboat, CO 80477 Contact: Brooke Lachman, (970) 879-6960, blachman(a steamboat-springs.net Colorado HIPPY Corps SUBGRANTEE: Jeffco HIPPY Corps Jeffco Family Literacy Center 5370 W. Ohio Ave Lakewood, CO 80226 PH: (303) 982-0014; FX: (303) 982-0392 Michelle Brown, HIPPY Coordinator, mrbrownAjeffco.k12.co.us SUBGRANTEE: San Luis Valley HIPPY Corps Polston Elementary School 6935 State Highway 17 Alamosa, CO 81101 FX: (719) 589-5632 Barbara Martinez, HIPPY Coordinator, (719) 589-6815, bmartinez(c�alamosa.k12.co.us Cecelia Chacon, Assistant Coordinator, Conejos County, 719-274-5097, Cecilia_chacon@hotmail.com Theresa Maldonado, Assistant Coordinator, Costilla County, 719-672-9280, primomiquel@ otmail.com 6 SUBGRANTEE:Metro/Quigg HIPPY Corps Metropolitan State College Family Literacy Center 4440 Navajo Street Denver, CO 80211 FX: (303) 455-6646 Angie Acosta, HIPPY Coordinator, (303) 458-8063, acostama(a,mscd.edu Adrian Wycoff, Family Literacy Director, (303) 458-8063/(303) 556-2142, wycoffRmscd.edu SUBGRANTEE: Focus Points Focus Points Family Resource Center 2500 Curtis Street, Suite 213 Denver, CO 80205 FX: (303) 293-9386 Blanca Mata, HIPPY Coordinator, (303) 292-0770, blancam(u)focuspoints.orq SUBGRANTEE:Adams County Head Start 7111 East 56th Ave Commerce City, CO 80022 PH: (303) 655-9125, FX: (303) 655-1846 Lorrel Esterbrook, HIPPY Coordinator, (303) 292-0770, lesterbrook(a,co.adams.co.edu NATIONAL DIRECTS Alliance for Catholic Education (ACE) University of Notre Dame Notre Dame, IN 46556-5660 Mary Jo Kocovski, Associate Director, ACE Program, (574) 631-5157, adams.76t@,nd.edu Boulder I Have A Dream AmeriCorps 2515 E. Sterling Circle #200 Boulder, CO 80301 PH: (303) 444-3636; FX: (303) 444-3638 Annette Taylor, Program Director, (303) 666-8458, annette.taylorOihadboulder.orq Boys Hope Girls Hope 12120 Bridgeton Square Drive Bridgeton, MO 63044 PH: (314) 298-1250 Pamela Fronk-Cole, Director Teen Services, pfronk(7a bhgh.orq Catholic Network of Volunteer Service 6930 Carroll Avenue, Suite 506 Takoma Park, MD 20912-4423 PH: (301) 270-0900; FX: (301) 270-0901 Thomas Howard, CNVS AEAP Coordinator, thoward(a,cnvs.orq • 7 Citizen Action AmeriCorps Program (CAAC) Hands on Network/Metro Volunteers 600 Means Street, Suite 110 Atlanta, GA 30318 PH: (404) 979-2917 Hands on Network Contact: Tamika Brown, tbrownna handsonnetwork.orq Program Contact for Colorado: Jackie Norris, Director, Metro Volunteers Denver 444 Sherman St. Denver, CO. 80203 Colorado Campus Compact/UCAN AmeriCorps 3333 Regis Blvd., B-6, ALC 309 Denver, CO 80221-1099 FX: (303) 871-3708 Stephanie Schooley, AmeriCorps Program Director, (303) 871-3703, sschoole anregis.edu Laura Buntemeyer, Senior Accountant, (303) 458-4133, bunteme(@,regis.edu Community HealthCorps— Englewood CO 3515 South Delaware Englewood, CO 80110 PH: (303) 239-7135 David Myers, Contact Community HealthCorps— Ft. Lupton CO 1115 Second Street Fort Lupton, CO 80621 Andrew Bienstock, (303) 892-0004 ext. 227, abienstock(@.saludclinic.orq Denver Habitat for Humanity AmeriCorps Program 1500 W. 12th Avenue Denver, CO 80204 FX: (303) 543-2727 Jeanne Fischetti, Director of Volunteers, (303) 534-2929 ext. 136, leanne(c abitatmetrodenver.org Denver Wildlife Habitat Coordination 445 Union Blvd. #302B Lakewood, CO 80228 PH: (303) 987-0400 Wayne East, cwfed ancoloradowildlife.orq Eagle Rock School— Public Allies Fellowship Program P.O. Box 1770 2750 Notaiah Road Estes Park, CO 80517-1770 PH: (970) 586-0600; FX: (970) 586-4805 Margrette Castro, Program Director, eaglerockna publicallies.orq 8 Equal Justice Works 2129 L Street, NW, Suite 450 Washington, DC 20037-1541 PH: (202)466-3686 Megan Blamble, Program Manager, mblamblet@,equaliusticeworks.orq Immigration and Refugee Services of America 1717 Massachusetts Avenue, NW, Suite 200 Washington, D.C. 20036 PH: (202) 797-2105; FX: (202) 797-2363 Ellen Mercer, emercerna,irsa-uscr.orq Metro Community Health Corps MCPN Clinics 3515 South Delaware Street Englewood, CO 80110 Erin Dietrich, Program Manager, (720) 833-0885 x113, edietricht7a.mcpn.orq San Luis Valley Immigrant Resource Center Citizenship AmeriCorps Program PO Box 1534 Alamosa, CO 81101 FX: (719) 587-0045 Tomas Wallis, Educational Outreach Coordinator, (719) 587-0045 tomassIvirc.org Urban Education Service Corps— Denver Council of Great City Schools Fairmont Elementary 520 W. Third Avenue Denver, CO 80223 FX: (303) 764-7665 Robyn Kitsutaka, Program Director, (303) 893-1957, rkitsutaka(c�msn.com Hello