HomeMy WebLinkAbout20072793.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 29, 2007
TAPE #2007-25
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, August 29, 2007, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair- EXCUSED
Commissioner William H. Jerke, Pro-Tem
Commissioner William F. Garcia
Commissioner Robert D. Masden - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Controller, Barb Connolly
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners
meeting of August 27,2007,as printed. Commissioner Rademacher seconded the motion,and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the consent agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, DEPARTMENT OF SOCIAL SERVICES - DAVID ALDRIDGE:
Commissioner Jerke read the certificate into the record,recognizing David Aldridge for 14 years of service
with the Department of Social Services.Commissioner Garcia stated Mr.Aldridge has been an excellent
worker for the County. Commissioner Garcia explained he first met Mr.Aldridge through the Family,Youth,
and Children Commission. He stated Mr.Aldridge's knowledge of the foster care system will be missed,
and hopefully he will remain available as a contact for the County.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
2007-2793
BC0016
di -/3-o7
WARRANTS: Barb Connolly, Controller, presented the following warrants for approval by the Board:
All Funds $193,746.06
Commissioner Rademacher moved to approve the warrants as presented by Ms.Connolly. Commissioner
Garcia seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Ms. Connolly stated there are no bids to present.
APPROVE GRADER BLADES BID - DEPARTMENT OF PUBLIC WORKS: Ms. Connolly stated staff
recommends the low bid from Wagner Equipment,in the amount of$129,972.00,be accepted. In response
to Chair Pro-Tem Jerke, Ms.Connolly stated the County has done business with this company before and
it has been up to our specifications. In response to Commissioner Garcia, Drew Scheltinga, Department
of Public Works,stated a delivery date of twelve weeks for this particular item is nota problem,as the item
is normally stocked. Commissioner Rademacher moved to approve said low bid, based on staff's
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
OLD BUSINESS:
CONSIDER ACCEPTANCE OF QUIT CLAIM DEED FOR ROAD FROM COLORADO DEPARTMENT OF
TRANSPORTATION (CDOT) (CON'T FROM 8/08/07): Mr. Scheltinga stated the Town of Mead has
annexed all of the interstate to the south side of the Saint Vrain river, and the Town of Firestone has
annexed property up to County Road 24.5,which is the entrance to the South County Service Center. Mr.
Scheltinga stated all that remains for Weld County to maintain is from County Road 24.5 to the south side
of the Saint Vrain river, which does not include any of the bridges. Mr. Scheltinga explained Mead has
annexed the bridges,and what the County will be annexing is a concrete roadway,which is less than 10
years old and is in good condition. He stated there is very little to be concerned about in accepting the deed
from CDOT. Mr.Scheltinga stated he has been working with CDOT and other agencies to determine road
connection solutions. In response to Chair Pro-Tem Jerke, Mr. Scheltinga stated CDOT communicated
they will use portions of the Frontage Road right-of-way to expand 1-25,and after the construction on County
Road 9.5 is completed,the Frontage Road will no longer exist,and the property it is on will be given to Mead
via quit claim deed. Chair Pro-Tem Jerke stated he believes the Frontage Road will be quit claim deeded
in some part back to CDOT at some point in time, and if so, this process will have senselessly created
extra work for surveyors and engineers.Commissioner Rademacher moved to approve said acceptance
of road from CDOT. Seconded by Commissioner Garcia, the motion carried unanimously.
NEW BUSINESS:
CONSIDER TASK ORDER CONTRACT FOR EMERGENCY PREPAREDNESS AND RESPONSE
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Department of Public Health and
Environment, stated this task order contract is for a renewal in funding for the County, and the source of
funding is the United States Department of Health and Humans Services. Dr.Wallace stated the task order
contract will be effective September 1,2007,through August 9,2008,and will serve as a part of the master
contract between the County and the Colorado Department of Health and Environment. He stated on
August 7,2007,the Department conducted an exercise which brought state and federal officials to observe
physicians participating in preparation for a pandemic flu, in the midst of conducting their usual daily
business,and with thirty percent less staff. He explained Weld County is one of the few places in the nation
able to conduct an exercise like this, the exercise went extremely well, and the exercise will serve as a
model for other programs. Commissioner Garcia moved to approve said task order contract and authorize
the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
Minutes, August 29, 2007 2007-2793
Page 2 BC0016
CONSIDER TASK ORDER CONTRACT FOR MATERNAL AND CHILD HEALTH PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr.Wallace stated this is the first of three components to the Maternal and
Child Health programming, and the Departments have agreements with the State to provide various
services. He explained this particular program promotes the development and enhancement of community
based systems of care, and is directed towards women and children. He further stated the Department
has been involved with the Maternal and Child Health Program for a number of years,and this task order
contract will be effective October 1, 2007, through September 30, 2008. He stated the amount to be
awarded to the County will not exceed $141,252.00. In response to Chair Pro-Tem Jerke, Dr. Wallace
explained this is federal funding;however, it is actually awarded by the State Department of Public Health
and Environment to the County. In response to Commissioner Garcia,Dr.Wallace stated there is no direct
connection between this and the Medicaid Program;however,staff will advise families of potential eligibility
for public assistance. Commissioner Rademacher moved to approve said task order contract and
authorize Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER TASK ORDER CONTRACT FOR TRAUMATIC BRAIN INJURY PROGRAM AND AUTHORIZE
CHAIR TO SIGN: Dr. Wallace stated this is the second of three components in the Maternal and Child
Health Program,and it has operated through the regional office for years. He explained the Program allows
staff to provide care coordination services, primarily by nurses,and are paid for on a case by case basis.
Dr. Wallace explained the County is compensated for the initial assessment and development of a care
plan, and there is an ongoing payment, as long as the children remain in need of the Program services.
He stated the total amount the Department will receive will not exceed$103,200.00,and the contract period
will be October 1, 2007, through September 30, 2008. He further stated this Program is funded entirely
through the State,there are no federal funds given to the Program. Dr.Wallace stated there are a number
of children in the community who access these services. In response to Commissioner Rademacher,
Dr.Wallace stated many of the cases maybe ongoing and potentially for their entire childhood,depending
on the injured individuals'severity of brain injuryand rehabilitation needs,including counseling and audiology
services. Further responding to Commissioner Rademacher, Dr.Wallace stated eligibility is determined
based on the guidelines listed in the manual issued by the State, which accompanies the Program. In
response to Chair Pro-Tern Jerke, Dr. Wallace stated most of the children in the Program tend to be
uninsured families, since typically these services are provided through insurance companies. Further
responding to Chair Pro-Tern Jerke,Dr.Wallace stated only children are eligible for the Program,and when
the participants reach adulthood,services can be obtained through SSI. Commissioner Garcia moved to
approve said task order contract and authorize Chair to sign. Seconded by Commissioner Rademacher,
the motion carried unanimously.
CONSIDER TASK ORDER CONTRACT FOR HEALTH CARE PROGRAM FOR CHILDREN WITH
SPECIAL NEEDS AND AUTHORIZE CHAIR TO SIGN: Dr.Wallace stated this is the third component of
the Maternal and Child Program and is operated in a regional office. He stated the amount to be awarded
will not exceed $182,009.00, and will be for a term of October 1,2007,through September 30,2008. He
explained this part of the Program is for children who have, or are at risk,for chronic physical, emotional,
or mental disorders,or behavioral disorders. Dr.Wallace stated this is a cooperation of State and Federal
funding. He stated the Department will work collaboratively with other agencies to identify sources to
provide care,which ultimately benefits our community. In response to Commissioner Garcia,Dr.Wallace
stated there is not a direct connection between the Program and Child Protective Services;however,they
may become involved if needed. Dr.Wallace explained many of the children in this Program need many
services to have the maximum benefit. In response to Commissioner Jerke, Dr.Wallace explained there
are clear guidelines from the State level regarding what qualifies as an emotional disorder, and will not
include any child who is emotional at times. Commissioner Rademacher moved to approve said task order
contract and authorize Chair to sign. Seconded by Commissioner Garcia,the motion carried unanimously.
Minutes, August 29, 2007 2007-2793
Page 3 BC0016
CONSIDER TEMPORARY CLOSURE OF CR 394 BETWEEN CR 35 AND SH 85: Mr.Scheltinga stated
this closure is to replace a structure which carries irrigation return water to the river east of LaSalle, and
is located under County Road 394,which is a heavily traveled road. He stated the structure to replacement
structure will be a culvert which is seven feet in diameter. Mr.Scheltinga stated the detours will be on paved
roads staff has been working with the Colorado Department of Transportation(CDOT)to provide detour
routes,and the signs are posted advising travelers of the closure,which will be September4,2007,through
September14,2007. In response to Commissioner Rademacher,Mr.Scheltinga stated the road is located
south of the river. Commissioner Garcia moved to approve said temporary closure. Seconded by
Commissioner Rademacher, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND MAINTENANCE OF
WELD CR 112 RIGHT-OF-WAY AND AUTHORIZE THE CHAIR TO SIGN-MARY HUTCHISON ESTATE:
Don Carroll,Department of Public Works,stated this is a nonexclusive license agreement,and the property
owners are creating an A and B split. He stated access to Lot B will be from County Road 112, at the
Section Line. He further stated the property is located in northern Weld County. Mr. Carroll stated the
adjacent property owners have been contacted. He explained a letter has been received from the State
indicating if the Hutchisons would like to use the State Trust land,it would allowed,at a cost of$500.00 per
year. He stated there is public right-of-way providing access to Lot B in Section 31,and staff recommends
approval. In response to Commissioner Rademacher,Mr.Carroll stated the Section Line between Sections
30 and 31 is where the access will be provided. Commissioner Garcia moved to approve said agreement
and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried
unanimously.
CONSIDER ACCEPTANCE OF 2007 ABSTRACT OF ASSESSMENT AND AUTHORIZE CHAIR TO SIGN:
Mr. Barker explained the Abstract of Assessment comes before the Board once a year after the Board of
Equalization has heard all of the appeals. He explained at such time, the Assessor completes all of the
assessment changes as determined by the Board of Equalization, any settlements which have been
reached,and provides all of the updated information in the Abstract of Assessment for the Board to review.
Commissioner Rademacher moved to accept the 2007 Abstract of Assessment and authorize the Chair
to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER APPLICATION FOR VIOLENCE AGAINST WOMEN ACT (VAWA) GRANT FOR THE
VICTIM/WITNESS PROGRAM AND AUTHORIZE CHAIR TO SIGN: Carol Patch,District Attomes Office,
stated the grant provides funding towards the salary of one full time County Court Victim Witness Assistant,
and it is federal funding through the Division of Criminal Justice. Ms. Patch explained this is a very
competitive grant and the Department is fortunate to receive it. She stated acceptance of the grant will
increase the County match by$33.00. Commissioner Rademacher moved to approve said application and
authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT#1582-CITY OF AURORA/PRAIRIE WATERS
PROJECT, CIO MARK PIFHER: Jacqueline Hatch, Department of Planning Services, stated staff has
received a Letter of Guarantee from the City of Aurora in amount of $4,239,260.00, and it has been
determined by staff that the amount is sufficient to complete the work and the Department recommends
acceptance of said collateral. Mr. Carroll stated the transportation issues have been examined by the
Department of Public Works, and staff recommends approval. In response to Chair Pro-Tem Jerke,
Ms.Hatch stated access will be provided on County Road 8. Julie Kozad,Tetratech,stated traffic will travel
west on County Road 8,and south on County Road 23. County Commissioner Garcia moved to approve
Minutes, August 29, 2007 2007-2793
Page 4 BC0016
said agreement, authorize the Chair to sign, and accept collateral. Seconded by Commissioner
Rademacher, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:51 a.m.
BOARD OF COUNTY COMMISSIONERS
//� ��I ,�,�� ELa`� WELD COUNTY, COLORADO
ATTEST: bo1 /, �" .� •V EXCUSED
Irv,.
1861 l+ =' David E. Long, Chair
Weld County Clerk to the Boa %r
" Willis H. e, Pro-Tem
Dep Clerk the Board ( �'
Wi iam F. Garcia
EXCUSED
Robert D. Masden
Douglas R demacher
Minutes, August 29, 2007 2007-2793
Page 5 BC0016
Hello