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Home My WebLink About20073823.tiff SEVEN YEAR TREND Sheriffs Office Local Cos ts ■ B3 a" Illitit� _, $25 —. . � . � . . .. . . � �. . . or—at PIP ir\ y / » fP \ i g » $ . . � > l � , : . ° \ ` I . q . k • . \ � : / \ \ } : : y ] $a y. . �. a .. • �. . . : � . . ©> : tik , : : ^ 6 $ ! } } ° , \IIIIIIiicil ndi.\ \ \ \ \ . \ \/ ( d « \ 3 / «� � }�- @off ) 11:11:' & » ; —\ : . \ \ . \� \ .\ « ' y « y . . \ \ I \ � � \ ° ( » ) ° ° } } } : \ - •\ } \ \ ! . } . . •° ° < y \ ; > \ . y. . . . \ » « > to » § . «? : : : . ; > i \ � \ , / ; - y ° ) \§ - , . , t \ \ \ «3 ° ` + 6 . ) : \ , <' al! { ^k ° ° ~ - m —© . I . � I < y. >��z a. \ ;21,H,H,HHH 2002 2003 2004 2005 2006 2007 2008 152 2007-3823 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Summary- -All Departments DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 15,714,432 $ 19,411,834 $ 21,837,520 $ 23,044,535 Supplies 738,172 742,955 869,435 872,402 Purchased Services 4,600,941 5,603,536 6,425,734 6,447,695 Fixed Charges 32,787 83,634 25,702 25,702 Capital 33,665 16,500 209,533 192,233 Gross County Cost $ 21,119,997 $ 25,858,459 $ 29,367,924 $ 30,582,567 Revenue 1,770,873 2,398,463 2,630,089 2,834,502 Net County Cost $ 19,349,124 $ 23,459,996 $ 26,737,835 $ 27,748,065 Budget Positions 252.5 327 340.75 346.75 SUMMARY OF CHANGES: See Individual Organization Units. OBJECTIVES:See Individual Organization Units. FINANCE/ADMINISTRATION RECOMMENDATION: See Individual Organization Units. BOARD ACTION: See Individual Organization Units. 153 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriff Administration -- 1000-21100 DEPARTMENT DESCRIPTION: This budget unit supports other budget units within the agency. These activities include office automation,clerical staff,training, uniforms,common office supplies, accounting for inmate funds, commissary accounting/distribution to inmates, inventory control, etc. Policy development and formulation of written directives are also key functions of the Sheriff and the staff assigned to this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,065,110 $ 1,114,714 $ 1,114,714 $ 1,084,866 Supplies 95,500 151,591 107,006 107,006 Purchased Services 65,300 66,723 100,148 100,148 Fixed Charges 60,134 65,382 6,000 6,000 Capital 0 0 0 0 Gross County Cost $ 1,286,044 $ 1,398,410 $ 1,327,868 $ 1,298,020 Revenue 73,206 60,000 60,000 60,000 Net County Cost $ 1,212,838 $ 1,338,410 $ 1,267,868 $ 1,238,020 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: The most significant change is the addition of a uniform allowance for employees required to wear uniforms. Newly hired Correctional Officers and Deputy Sheriffs will be given their initial issue of uniforms when they are hired. The initial issue will consist of three pairs of trousers, three short sleeve shirts, one long sleeve shirt and one necktie. A uniform allowance will be issued to Correctional Officers and Deputy Sheriffs, in the amount of $195.34, during the first quarter of each year after the first full year of employment. If an employee leaves, retires, resigns or is terminated and has received a uniform allowance; a prorated amount for the uniform allowance will be deducted from the employee's final paycheck. The employee will be required to return only the returnable items issued consisting of the badge, collar brass and patches. This proposal will take the responsibility of ordering, maintaining, storing and managing excessive amounts of uniforms away from administrative staff and will place the responsibility on the employee, enabling effective and efficient business practices. Employees will have strict guidelines regarding the purchase of uniforms to ensure consistency in appearance and quality. Employees will not be permitted to buy law enforcement related equipment or uniform accessories other than that which is authorized by Sheriffs Office Policy and Procedure. Final budget adjustments include a decrease in salaries of$29,848. 154 SHERIFF ADMINISTRATION (CONTINUED) 1000-21100 OBJECTIVES: 1)Promote effective and efficient delivery of services agency-wide; 2)Continue to compile complete training records agency wide for analysis of training; 3) Facilitate a working relationship for central records and communications with the Greeley Police; 4) Coordinate, and implement improvements with records and jail management computer system. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Civil Process Received 10,005 9,748 10,877 Commissary Orders Processed 10,306 48,564 10,219 Invoice/Requisitions Processed 5,404 5,358 15,381 Applicants Processed 1,550 1,800 700 Incoming Inmate Mail Processed 44,476 48,564 46,520 Efficiency Measures FTE's per 10,000/capita .727 .706 .686 Per capita cost(county support) $5.51 $5.91 $5.30 Effectiveness Measures(desired results) Civil Process Served 8,266 8,794 8,530 Percent Civil Process Served 82.6% 90.2% 86.3% Daily Average Incoming Inmate Mail 171.1 186.8 178.9 Applicants Hired 27 78 30 Average Miles driven per Civil Process 6.1 11.3 11 Complaints per 1,000 Civil Process Served 1 1 1 Complaints per 1,000 Commissary Orders 1 1 1 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The new uniform policy will be much more efficient and should save administrative time and costs in the long run. BOARD ACTION: Approved as recommended. 155 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriff's Operations -- 1000-21200 DEPARTMENT DESCRIPTION: Provides field response to reports of possible criminal activity or threat to general public safety in unincorporated areas of county and within municipalities contracting for law enforcement service. Department provides crime prevention information and strategy education, serves civil process and arrest warrants, transports prisoners, and conducts criminal investigations. Activities are frequently coordinated with municipal,other county,state and federal law enforcement and regulatory agencies. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 5,141,186 $ 5,253,923 $ 5,426,756 $ 5,756,593 Supplies 230,040 198,869 242,909 245,876 Purchased Services 870,589 894,792 961,511 990,272 Fixed Charges 4,649 0 0 0 Capital 7,000 0 20,733 20,733 Gross County Cost $ 6,253,464 $ 6,347,584 $ 6,651,909 $ 7,013,474 Revenue 456,439 407,000 493,062 697,475 Net County Cost $ 5,797,025 $ 5,940,584 $ 6,158,847 $ 6,315,999 Budget Positions 69 70.75 71.75 77.75 SUMMARY OF CHANGES: Revenues are projected to increase this year due to a 25.5%increase in the hourly charge for contract services and the addition of $62,000 in projected revenue to supplement the School Resource Officer at Weld Central High School. Supplies have increased 22.15% to cover items from the increased call loads and equipment associated with the county establishing a Critical Response Team. The Sheriff has been notified that the City of Greeley SWAT Unit will be cutting back on responses to outside agencies. The Sheriffs Office put the wheels in motion to have a full service unit over the next year. This has also impacted training lines to meet this need in 2008. The one capital item is needed to bring the Southwest Service Center up to date with equipment for fingerprinting and photos to meet the requirements of the service population in that area. Final budget adjustments include an increase in salaries of$157,152. 156 SHERIFF'S OPERATIONS (CONTINUED) 1000-21200 OBJECTIVES: 1) Involve community members more directly in prevention, investigation, and prosecution activities; 2) Integrate victim advocacy in role of deputy sheriff; 3) Allow deputies to become more self-directed as community facilitators, problem-solvers, and positive role models; 4) Maintain the safety of the public, employees, and prisoners; 5) Maintain open, active, honest communication internally and externally; 6) Meet statutory responsibilities of the Sheriff. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Part A Offenses 3,050 3,386 3,100 Part B Offenses 1,860 2,437 1,900 Adult Arrest 1,606 1,638 1,310 Juvenile Arrest 224 233 152 Dispatched Calls for Service 44,477 52,483 61,930 Temporary Restraining Orders Received 652 769 656 Efficiency Measures FTE's per 10,000/capita 3.14 3.13 3.08 Per capita net cost $26.35 $26.22 $27.06 Effectiveness Measures(desired results) Part A Offenses per 1,000 Capita 13.79 14.85 13.28 Part A Percent Cleared 34.3% 38.7% 28.3% Net Property Loss per 1,000 Capita $10,190 $8,485 $6,780 Calls for Service per 1,000 Capita 202.2 231.6 265.3 Average Emergency Response Time (Minutes) 17.15 17.38 17.27 Service Complaints per 1,000 Dispatched Calls for Service 1.3 0.75 0.81 157 SHERIFF'S OPERATIONS (CONTINUED) 1000-21200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The costs of the School Resource Officer (SRO) at Weld Central High School will be reimbursed by the school district. The costs for the SWAT Unit are necessary, since the Sheriff will need to assume this responsibility as the county grows and Greeley Police can no longer respond all over the county as they once did. The Sheriff should continue to explore growing municipal police departments in the county contributing towards the cost of this unit. The SRO at Weld Central will result in an additional vehicle being added to the fleet($24,000). The requested upgrade of the Criminalist(Grade 38 to Grade 42) is recommended ($8,039), and the upgrade of the Investigator/Technical Expert(Grade 38 to Grade 42)is recommended($8,039). The county has invested a great deal of time and money into training these positions, and we need to remain competitive in the labor market for such positions. The request to upgrade eight Deputy II positions to Deputy III positions to fill in for Commanders when a Commander is not on a shift is recommended, but only six positions versus the eight requested ($10,914). All other increases appear justified based upon growth in activity. BOARD ACTION: The Board took the following actions regarding this budget: 1. Approved the School Resource Officer (SRO) at Weld Central High, and the offsetting revenue of$62,000. An additional patrol vehicle was also approved to be purchased in 2007 to accommodate the new position. 2. Concurred with the creation and funding of the SWAT unit. 3. Approved the upgrades of the Criminalist and Investigator/Technical expert from Grade 38 to Grade 42. 4. Approved the request (made after budget submission) to fund 2.5 FTE SRO positions to provide services to Aims Community College. Expenses of$204,413 and offsetting revenues of$204,413 were added to the 2008 budget. In addition, the Board authorized two additional patrol vehicles to be purchased in 2007 to accommodate this SRO contract with Aims. 5. On November 7, 2007, the Board approved funding of 3.5 FTE Deputy Sheriff II positions to cover municipal law enforcement contracts instead of using overtime officers. The Board also approved four additional patrol vehicles to accommodate the municipal contracts. All other items in the budget were approved as recommended. 158 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Traffic Enforcement-- 1000-21210 DEPARTMENT DESCRIPTION: Provide traffic enforcement on County roads, and public education on traffic safety. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 850,811 $ 829,140 $ 829,140 $ 910,354 Supplies 45,721 42,383 52,765 52,765 Purchased Services 61,694 92,218 110,658 110,658 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 958,226 $ 963,741 $ 992,563 $ 1,073,777 Revenue 75,385 171,828 118,625 118,625 Net County Cost $ 882,841 $ 791,913 $ 873,938 $ 955,152 Budget Positions 12 12 12 12 SUMMARY OF CHANGES: Revenues are down$53,203. The grant reimbursement amount was reduced($28,203)due to having only one grant,for LEAF(DUI Enforcement), under contract. The revenue from traffic fines was reduced $25,000 to more realistically estimate the amount of fines derived through Model Traffic Code (MTC) citations. The major dilemma with citations is the difference between issuance of a MTC citation versus a State citation. At this time, any violation(s) involving:Driver's License,Vehicle registration, Insurance issues,or Speeding greater than 30MPH over posted speed require state citations to be issued. There is no recouping of any fines from the Department of Revenue, and citations cannot be split(issuing a MTC citation for one violation and a state citation for those violations). Supplies are up $10,382 for Small Items of Equipment due to new and replacement equipment, which consists of: Mobile data terminal package for the Traffic Aggressive Driving vehicle; two additional speed detection lasers; ten (10) portable breath testing devices(5 for Traffic Unit and 5 for Patrol) to replace older models; and four hand-held speed radar units for implementation in Patrol. 159 TRAFFIC CONTROL (CONTINUED) 1000-21210 SUMMARY OF CHANGES(CONTINUED): Services are up$18,440. Phones was decreased, even with the request for an additional cellular phone, based on historical data. The projected data for vehicles indicate the following breakdown of costs: Vehicle Depreciation at$27,200;Vehicle Fuel at$20,000;and Vehicle Repair at$27,000. Out-of-Town has increased by$5,553 due to the availability of quality traffic-related training. The nationally accredited Institute of Police Training and Management (IPTM) provides high quality training. The Traffic Unit is requesting funds for seven (7) personnel to travel to IPTM in order to attend quality training. Due to IPTM being located in Jacksonville, Florida, costs of training has increased in the area of travel/lodging/meals. Training costs have increased in proportion to Out-of-Town costs. The training requested is: Four(4) traffic deputies for the advanced level of accident investigation; two (2) traffic deputies for scene laser mapping, which will utilize existing equipment for accident reconstruction; and the new Traffic Unit Commander to attend"Supervision of an Enforcement Program." Again, due to IPTM being one of the few nationally recognized leaders in these training courses, the amount requested for training has increased. Final budget adjustments include an increase in salaries of$81,214. OBJECTIVES: Conduct traffic enforcement and public education on traffic safety in an attempt to reduce overall traffic accidents and traffic fatalities in Weld County. Increase public awareness of traffic safety, along with the effects and tragic results of impaired driving. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Enforcement Hours 14,000 22,000 22,000 Alcohol Related Driving Arrest 424 500 500 Efficiency Measures FTE's per 10,000/capita 0.54 0.52 0.51 Per capita net cost $4.01 $3.49 $4.09 Effectiveness Measures(desired results) #of fatal crashes 37 42 50 #of total crashes 1,610 1,550 1,550 Percent Seatbelt Use 73% 73% 73% Percent Vehicles >10 Over Limits 7% 6.5% 6.5% Percent Vehicles Failing to Stop @ Signs 24% 22% 22% 160 TRAFFIC CONTROL (CONTINUED) 1000-21210 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The increased expenditures are necessary to provide the equipment,vehicles,and training to keep this unit viable. The revenues are more realistic now that the county has had three years of experience with the program fully operational. The program has achieved the goal of reducing fatal accidents in Weld County. BOARD ACTION: Approved as recommended. 161 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Sheriff's Office Ordinance Enforcement-- 1000-21230 DEPARTMENT DESCRIPTION: Provides limited enforcement of Weld County Ordinance 88, as amended, pertaining to dogs-at-large. Animal control officers are only available on a limited basis. Deputy response outside the dedicated time is limited to cases where public safety threat exists. This unit is also responsible for handling all calls for illegal dumping of trash/waste within the county as enforceable by Weld County Ordinance. Animal control officers routinely collect illegally dumped items from county roadways and public property to ensure the safety of motorists traveling within the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 94,898 $ 135,225 $ 135,225 $ 223,593 Supplies 5,522 12,500 6,800 6,800 Purchased Services 207,787 169,502 197,170 197,170 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 308,207 $ 317,227 $ 339,195 $ 427,563 Revenue 50 81,892 81,892 81,892 Net County Cost $ 308,157 $ 235,335 $ 257,303 $ 345,671 Budget Positions 2 5 5 5 SUMMARY OF CHANGES: There has been an overall increase in purchased services due to rising operational costs at the Weld County Humane Society ($13,898). The number of animal intakes for the shelter have steadily increased over the past few years, with the Humane Society remaining fairly stagnant in its funding requests over the same time period. Vehicle costs are up $13,250 due to fuel costs. The decrease in the supplies budget($5,700)was possible since the majority of items needed to add personnel to the ACO unit were done through a one year increase in 2007. The funding from the Solid Waste Fund in the amount of$81,892 is expected to remain the same for 2008 to help offset the costs of maintaining the ACO unit Final budget adjustments include an increase in salaries of$88,368. OBJECTIVES: 1) Provide efficient and effective service within allocated resources. 162 COUNTYWIDE ANIMAL CONTROL (CONTINUED) 1000-21230 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of dispatched calls 3,408 4,206 4,334 Animals Transported to Shelter 1,200 1,356 1,134 Efficiency Measures FTE's per 10,000/capita .0910 .2207 .2142 Per capita cost(county support) $1.17 $1.04 $1.48 Miles Driven per Call for Service 32.85 38.78 30.75 Effectiveness Measures(desired results) Summons Issued 157 166 176 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 163 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Regional Forensic Laboratory-- 1000-21260 DEPARTMENT DESCRIPTION: The limited forensic laboratory is jointly funded by the City of Greeley and Weld County. The two entities also have agreements for services on a contract basis. The laboratory provides forensic analysis of evidence in drug, arson, and paint transfer cases. The laboratory is the only forensic laboratory in Colorado meeting the stringent requirements for accreditation by the American Society of Crime Lab Directors. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 110,124 $ 130,514 $ 130,514 $ 110,479 Supplies 94,376 21,000 22,400 22,400 Purchased Services 24,912 67,600 63,200 56,400 Fixed Charges 23,189 0 0 0 Capital 63,387 16,500 101,000 101,000 Gross County Cost $ 315,988 $ 235,614 $ 317,114 $ 290,279 Revenue 97,257 118,449 150,653 150,653 Net County Cost $ 218,731 $ 117,165 $ 166,461 $ 139,626 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Net county costs are up$49,296. The major impact is the purchase of capital equipment to keep the lab current and certified. Three items will be purchased as capital items: a Forensic Recovery of Evidence Data Center (FREDC), an FTIR spectrometer, the replacement of the old Forensic Recovery of Evidence Devices (FRED's), and forensic laptops totaling $101,000. The Equipment Repair will decrease from $20,000 to $6,000. Requested training increased $6,800, but the increase is not recommended. Training is already funded at $35,200,which seems more than adequate. Subscriptions increased to$1,500 to accurately reflect what is spent each year. Revenue is up from the shared support from the City of Greeley. Final budget adjustments include a decrease in salaries of$20,035. OBJECTIVES: 1)Provide accurate,competent, and timely analysis of evidence to meet the needs of submitting agencies; and 2) Maintain ASCLD Laboratory certification. 164 REGIONAL FORENSIC LABORATORY (CONTINUED) 1000-21260 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Cases completed -drug/arson/paint 120 140 140 Court Testimony 4 5 5 Hours of Lab Analysis -drug/arson/paint 280 300 300 Efficiency Measures FTE's per 10,000/capita .045 .044 0.43 Per capita cost(county support) $0.994 $0.517 $0.598 Effectiveness Measures (desired results) Quality Audit 1 1 1 Proficiency Testing (Test Run/Errors) 3/0 2/0 2/0 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The increased costs for equipment are essential to keep the lab current and certified. The increase of$6,800 for training is not recommended. Training is already funded at$35,200 for two staff members. BOARD ACTION: The Board did not fund the additional $6,800 for training. All other items were approved as recommended. 165 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Victim Advocate Services - - 1000-21300 DEPARTMENT DESCRIPTION: Provides service for victims of crime through Victim Assistance (VALENOCA)funding. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 66,386 $ 85,170 $ 85,170 $ 99,403 Supplies 8,336 6,400 6,400 6,400 Purchased Services 4,460 10,600 20,377 20,377 Gross County Cost $ 79,182 $ 102,170 $ 111,947 $ 126,180 Revenue 81,066 87,794 111,877 111,877 Net County Cost $ -1,884 $ 14,376 $ 70 $ 14,303 Budget Positions 2 2 2 2 SUMMARY OF CHANGES: The county received a VALE Grant in the amount of $78,434 for 2007/2008. This grant cycle is from July 1, 2007 through June 30, 2008. This amount represents a decrease in funding from the VALE Board of $460 from last year. The VALE Grant provides $63,689 for salaries, $24,178 for fringe benefits, $1,000 for postage, $1,650 for phones, $5,600 for mileage,and$2,500 for training. This program now has two FTE's and five fully trained volunteers. The Department has also applied fora VOCA Grant, in the amount of$26,754. Local municipalities served by Weld County Victim Advocates have pledged an additional $13,400. The VALE Grant, VOCA Grant, and funds received from municipalities are projected to meet the funding requirements for the victim advocate program, but as with any grant and/or local commitment, the funding is not guaranteed. The request to retain two old vehicles in the Sheriffs Office to provide vehicles for the Victim Advocates staff is not recommended. Final budget adjustments include an increase in salaries of$14,233. OBJECTIVES: To assist victims of crimes with immediate counseling and referral to community agencies that help them cope with their loss or injury. 166 VICTIM ADVOCATE SERVICES (CONTINUED) 1000-21300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of victims and witnesses served 768 911 1,054 Number of VALE grants administered 1 1 1 Efficiency Measures FTE's per 10,000/capita .090 .088 0.85 Per capita cost(county support) $0.000 $0.063 $0.61 Effectiveness Measures (desired results) Victims Assisted 376 383 624 Total VALENOCA grant funds awarded $78,794 $75,000 $105,188 Funds from Other Agencies $9,000 $10,000 $13,400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program has done a good job of pursuing grant funds to support the program Net county costs are down $73. The request to retain two old vehicles in the Sheriffs Office to provide vehicles for the Victim Advocates staff is not recommended. Policy issue. BOARD ACTION: The Board did not approve the request to retain two vehicles. All other items were approved as recommended. 167 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Multi-Jurisdictional Drug Task Force -- 1000-21410 DEPARTMENT DESCRIPTION: Multi-Jurisdictional Drug Task Force providing drug interdiction by overt and covert investigation throughout Weld County. This is the only drug or narcotics unit for any law enforcement agency in Weld County. Task Force personnel are directly supervised by the Greeley Police Department with policy and strategic direction from a Control Group of area chiefs and the Sheriff. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 61,987 $ 99,367 $ 99,367 $ 99,367 Supplies 0 0 0 0 Purchased Services 70,248 70,248 70,248 70,248 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 132,235 $ 169,615 $ 169,615 $ 169,615 Revenue 74,699 0 0 0 Net County Cost $ 57,536 $ 169,615 $ 169,615 $ 169,615 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: The above projected numbers reflect the period from January 1, 2008 through December 31, 2008. The Task Force has been approved and is operating on the Grant commencing October 1, 2006 through September 30, 2007. The Task Force will be requesting another grant to operate the 12 month period commencing October 1, 2007. This Grant has been operating for the past several years with the assistance of less than 20% Federal funding. The Weld County Task Force Board has met and discussed impacts. The goal was to be working towards self-funding from all Weld County agencies during the Grant period in 2007 in preparation for the closing of the Federal grant program. In 2006,Weld County increased funding to cover 50% of the assigned investigator with the goal of covering the full salary of the investigator in 2007, which did occur. The above figures reflect the projected cost to the county anticipating Grant approval for the 2007/2008 year which is the same level as the 2007 budget request. OBJECTIVES: 1) Identify drug dealers and habitual users; 2) Prosecute targeted individuals identified; 3) Establish an exchange of information with other law enforcement agencies. 168 MULTI-JURISDICTIONAL DRUG TASK FORCE (CONTINUED) 1000-21410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Criminal Cases Opened 185 215 220 Drug Arrests 190 200 200 Search Warrants Executed 25 25 25 Cocaine Seizures (Kilos) 5.26 4.00 4.00 Methamphetamine Seizures (Pounds) 6.04 4.50 5.00 Marijuana Seizures (Pounds) 471 500 700 Meth Lab Seized 4 6 5 Efficiency Measures FTE's per 10,000/capita .045 .044 0.43 Per capita cost(county support) $0.52 $0.75 $0.73 Effectiveness Measures (desired results) Criminal Cases per 1,000 Capita 1.05 1.05 0.94 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 169 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: North Jail Complex -- 1000-24410 DEPARTMENT DESCRIPTION: The North Jail is a secure adult detention facility for offenders awaiting adjudication or serving court sentences. Colorado Statutes require the Sheriff to receive and safely keep all adult prisoners lawfully committed and hold them in a clean, wholesome, safe, and well-maintained jail. Professional jail support services such as medical care,food preparation, and facility programming are provided to meet these mandates. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 8,291,990 $ 9,783,746 $ 11,932,282 $ 12,547,697 Supplies 246,668 267,430 363,744 363,744 Purchased Services 2,217,766 2,218,621 3,506,153 3,506,153 Fixed Charges 15,150 16,902 16,902 16,902 Capital 48,269 0 70,500 70,500 Gross County Cost $ 10,819,843 $ 12,286,699 $ 15,889,581 $ 16,504,996 Revenue 690,592 689,500 831,980 831,980 Net County Cost $ 10,129,251 $ 11,597,199 $ 15,057,601 $ 15,673,016 Budget Positions 139 146(12 mo) 199.0 199.0 167 (6 mo) 188 (3 mo) SUMMARY OF CHANGES: The increase in Personnel Services of$1,405,950 is the consequence of funding 42 Correctional Officers added in 2007 for a full budget year. The multi-year staffing plan to operate the new jail addition projected 12 additional management and support positions in 2008. Subsequent analysis and restructuring has reduced the forecast position request by one. Eleven new positions are requested: 5 first line Shift Commanders, one mid-management Deputy Chief, 3 Correctional Counselors, one Booking Technician and one Office Technician, resulting in an increase of$787,751. The balance of the increase in Personnel Services of about$31,000 reflects requests for position classification reviews. Supplies increases are related to additional staff, inmates, and overall support activity needed for a larger facility. Virtually all of the increase in Purchased Services is the result of medical cost increases for additional site staffing and physician or physician extender time. The Capital increase is due to requests for a second electronic digital fingerprint machine($42,500), additional kitchen equipment($23,000)and an additional polygraph machine($5,000). The Revenue increase result from projected increases in three specific revenue streams: Percentage distributions from commissary, inmate telephone utilization and more efficient collection of statutory inmate booking fees. Final budget adjustments include an increase in salaries of$615,415. OBJECTIVES: 1)Accept and lawfully hold prisoners in a safe, humane environment that provides opportunities for rehabilitation and victim reparation and that returns people to the community better, or no worse than they arrived; and, 2) Meet Sheriff's statutory duties as the Keeper of the Jail effectively and efficiently. 170 NORTH JAIL (CONTINUED) 1000-24410 COMBINED PERFORMANCE MEASURES FOR ALL OFFENDER SUPERVISION ACTUAL ESTIMATED PROJECTED Work Outputs Avg. Secure Jail Population Daily 628 640 655 Avg. Work Release Clients Daily 171 158 160 Avg. Electronic Home Monitoring Daily 76 98 100 Avg. Pre-Trial Supervision Clients Daily 305 238 230 Total Offenders Under Supervision Daily 1,180 1,134 1,145 All Offenders Processed Into Facilities 15,266 16,500 17,400 Number of Offenders Transported to Court Appearances 17,589 18,120 18,750 Offenders Arrested and Extradited from Out-of-State 123 140 140 New Correctional Officers Entering Basic Training 31 58 40 Efficiency Measures Offender Supervision FTE's per 10,000 Capita 7.59 9.62 9.90 Per capita net cost $59.02 $65.16 $76.97 Avg. Medical Cost Per Inmate Daily $6.20 $8.69 $10.61 Avg. Food Cost Per Inmate Daily $4.03 $3.07 $3.09 Secure Facility Occupancy Rate 155% 158% 105% Effectiveness Measures(desired results) Avg. Length of Stay Days (Secure) 22.7 22.8 23.0 Sentence Days Deducted for Inmate Work Time 3,829 4,400 4,800 In-Custody Suicides 0 0 0 Escapes from Secure Custody 0 0 0 Successful EHM Completion 97% 98% 98% Successful Work Release Completion 80% 80% 80% Offenders Earning GED 10 15 15 171 NORTH JAIL (CONTINUED) 1000-24410 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. By far, this budget unit has the most significant impact on the 2008 budget, and will continue to do so in 2009. In 2008 the net county costs have increased by$3,460,402,with an offset of a reduction in outside housing of inmates of$1,004,662, for a combined net cost of$2,455,740. In 2008, the facility will use 252 of the 374 new beds, and staff for all 374 beds in 2009. An additional $1,587,530 will be needed in 2009 to open the additional 122 beds. BOARD ACTION: Approved as recommended. 172 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Centennial Jail - - 1000-24420 DEPARTMENT DESCRIPTION: Colorado Revised Statute 30-1-114(2) requires the Sheriff to assist the district attorney and the several courts of record in the county. 94 CV 419, Div I, 19th Judicial District, August 17, 1994, ordered the Sheriff to provide security for the Weld County Courthouse. This budget unit supports the resources to comply with all of these requirements. C.R.S. 18-1.3-106 allows for the operation of jail alternative programs to be used by the court in sentencing and C.R.S. 16-4-105 provides for the operation of a pre-trial supervision program. Jail alternative programs operate within this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,689,671 $ 1,904,701 $ 2,009,018 $ 2,130,306 Supplies 24,439 38,532 63,161 63,161 Purchased Services 433,351 577,337 950,006 950,006 Fixed Charges 961 1,350 2,800 2,800 Capital 0 0 0 0 Gross County Cost $ 2,148,422 $ 2,521,920 $ 3,024,985 $ 3,146,273 Revenue 601,388 750,000 750,000 750,000 Net County Cost $ 1,547,034 $ 1,771,920 $ 2,274,985 $ 2,396,273 Budget Positions 28 30 32.0 32.0 SUMMARY OF CHANGES: $421,723 of the $503,065 overall net county cost increase is the result of a new program for the In-Custody Alternative Placement Program (ICAPP). An ICAPP Coordinator and an additional Intensive Pre-Trial Services Client Manager appear in Personnel Services ($104,317). Assessment screening costs, mobile radio for an additional vehicle and $307,000 for treatment and in-home monitoring costs round out the balance of ICAPP costs. Exclusive of the ICAPP request, other increases in Supplies reflect additional security equipment for Court services staff, and additional office furnishings. Purchased Services increases include expanded programming in work release and a 3.5% hourly adjustment for the Bail Bond Magistrate and Court interpreters. Revenue is generated by the Alternative Programs Division Work Release Unit. Utilization of this program as a sentencing alternative has not increased. The ICAPP positions will also require an SUV vehicle. Final budget adjustments include an increase in salaries of$121,288. 173 CENTENNIAL JAIL (CONTINUED) 1000-24420 OBJECTIVES: 1) Meet Sheriff's statutory duties effectively and efficiently; and, 2) Provide effective and efficient community supervision alternatives to secure detention. PERFORMANCE MEASURES: Included in North Jail Complex(1000-24410) Summary. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The ICAPP has the potential to save the county many more dollars than it costs by reducing the number of inmates in the jail, as well as reducing the recidivism of inmates offending again. The Jail Task Force has worked hard to develop this program. The longer the county can defer building and operating a new facility, the greater the long-term savings. The county must continue to pursue programs that insure public safety, but allow for alternative programs to reduce the number of inmates housed in the county jail. The ICAPP positions will result in the addition of one SUV to the Fleet for travel to monitor inmates in the program ($30,000). BOARD ACTION: Approved as recommended. The Board approved the ICAPP and authorized the Sheriff to hire the ICAPP Coordinator immediately to expedite the program's start date prior to 2008. 174 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Contract Jail Space - - 1000-24440 DEPARTMENT DESCRIPTION: Provide contract jail space for inmates in other counties'facilities due to the overcrowding of Weld County's jail. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,308,460 1,396,125 391,463 391,463 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,308,460 $ 1,396,125 $ 391,463 $ 391,463 Revenue 0 0 0 0 Net County Cost $ 1,308,460 $ 1,396,125 $ 391,463 $ 391,463 Budget Positions - - - - -- -- SUMMARY OF CHANGES: Additional capacity at the North Jail Complex is expected by February 1, 2008. Despite that, there is little likelihood that Weld County offenders sentenced to the Department of Corrections will remain at the North Jail until they are accepted by the DOC. Once sentenced to the DOC,these offenders will continue to be sent to jurisdictions with open beds because local bed space at the North Jail is more important and there is no cost to Weld County. The net result of additional capacity at the North Jail will be a savings of$1,004,662 in out-of-county housing costs, partially offsetting increased staff costs. OBJECTIVES: See North Jail budget for details. PERFORMANCE MEASURES: See North Jail budget for details. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 175 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SHERIFF'S OFFICE BUDGET UNIT TITLE AND NUMBER: Office of Emergency Management- - 1000-26200 DEPARTMENT DESCRIPTION: Develops, plans, coordinates emergency planning in case of either natural or other disaster on county, state, and federal level. Coordinates emergency response exercises for participants to evaluate effectiveness and improvements. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 70,501 $ 75,334 $ 75,334 $ 81,877 Supplies 1,588 4,250 4,250 4,250 Purchased Services 32,596 39,770 54,800 54,800 Fixed Charges 6 0 0 0 Capital 50,537 0 17,300 0 Gross County Cost $ 155,228 $ 119,354 $ 151,684 $ 140,927 Revenue 80,722 32,000 32,000 32,000 Net County Cost $ 74,506 $ 87,354 $ 119,684 $ 108,927 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Changes include an increase to Purchased Services due to the increase in the number of cell phones and cell phone costs for emergency services. There is an increase in training funds for required training for National Incident Management System training classes. Vehicle Expenses also increased, for the depreciation of a county vehicle, which is expected to last 7 to 10 years, and funding for an 800 MHz radio for the vehicle. Capital includes updated equipment for the Weld County Emergency Operations Center including 2 Smart Board Systems for both rooms at the Training Center. There is also an identified need to have a built-in closet in training room B to store EOC equipment. Revenue for 2008 from the Emergency Management Program Grant is expected to stay at$32,000. The capital items will be funded in the capital projects and capital equipment budgets. In Motor Pool a vehicle was requested for the department, but not recommended. Final budget adjustments include an increase in salaries of $6,543. OBJECTIVES: 1) Comply with State and Federal EMA programs to include updates to the Weld County Mitigation Plan,Weld County Terrorism Plan and the Weld County Emergency Operations Plan, as well as compliance with the National Incident Management System, Homeland Security Grant process and other State Grant requirements for Emergency Management. 2) Coordinate with Local Jurisdictions and agencies for planning of exercises, emergency planning for identified hazards and community meetings for preparedness. 3) Meet with first responder agencies and organizations to identify training needs and coordinate with State agencies to host or complete the identified training. 4) Work with Weld County Citizen Corps Council to help the citizens of Weld County be better prepared and able to identify volunteer organizations in their communities. 176 OFFICE OF EMERGENCY MANAGEMENT (CONTINUED) 1000-26200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of drills and exercises 8 8 6 Number of people participating in drills 1,100 1,100 1,100 Number of inspections and/or reports 10 12 12 Efficiency Measures FTE's per 10,000/capita .045 .044 .042 Per capita cost $0.34 $0.39 $0.47 Effectiveness Measures(desired results) Percent increase in number of inspections and/or reports 12.0% 12.0% 0% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The capital items will be funded in the capital projects and capital equipment budgets ($17,300). The requested vehicle ($28,000)for the department is not recommended, since it does not appear to be justified under county criteria (not special equipment, or off road travel). BOARD ACTION: Approved as recommended. The Board did not approve the additional vehicle. 177 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: County-wide Communications -- 1000-22100 DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies, 18 fire departments, 2 rescue/ambulance departments, plus local government including public works. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 30 0 0 0 Purchased Services 1,599,533 1,909,690 1,986,145 1,986,145 Fixed Charges 4,800 8,600 4,800 4,800 Capital 0 0 0 0 Gross County Cost $ 1,604,363 $ 1,918,290 $ 1,990,945 $ 1,990,945 Revenue 377,181 408,872 417,735 417,735 Net County Cost $ 1,227,182 $ 1,509,418 $ 1,573,210 $ 1,573,210 Budget Positions - - -- -- -- SUMMARY OF CHANGES: On May 3,1993, Weld County entered into a contract with the City of Greeley to operate and maintain the Weld County Regional Communications Center, criminal records management, and Criminal Justice Information Center. Details of the total cost of the contract are on the following page. The County receives cost reimbursement from tower rental ($58,516), Mountain View Fire ($23,000), AirLife services ($52,678), services to the City of Fort Lupton ($261,541), and Fort Lupton FPD($22,000), for total revenue of$417,735. Of the above costs, the $2,678,370 contract will be allocated as follows: $1,907,545 to the Weld County Regional Communications Center,and $770,825 to the Criminal Justice Information System. Phone costs of $55,000, tower rental of $4,800, $100,000 for enhancements to the computer system for Tiburon, and motor pool costs of $4,600 are included in the budget outside the contract. In addition, in 2008 Weld County must begin contributing $19,000 per year to CCNC for the maintenance of the state 800 MHz controller system. Net costs of the budget are up $63,792, or 4.3% increase for 2008. Personnel costs are up $84,669 with salary adjustments due to cost-of-living increases. The service and supply accounts are down $3,800. Revenues are up $8,863 due to cost-of-living increases in the contracts. 178 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 PERSONNEL: 2007 2008 WCRCC CJIS 1.00 Upgrade of Police Sgt to Capt $ 27,977 $ 29,031 $ 29,031 $ 0 1.00 Upgrade Computer Systems Mgr 27,435 31,647 0 31,647 1.50 Systems Administrator 117,078 100,743 0 100,743 2.50 P C Specialist 105,938 139,239 0 139,239 0.50 Services Sgt Upgrade to Lt 57,832 51,645 51,645 0 2.64 Dispatcher II 169,638 193,207 193,207 0 25.7 DispatcherI 1,321,131 1,384,852 1,384,852 0 Dispatch Temp Services 16,900 18,014 18,014 0 Dispatch Overtime 21,210 22,608 22,608 0 7.38 Data Coordinator I 323,720 337,447 0 337,447 Clerks Temp Services 20,000 20,400 0 20,400 0.28 Records Overtime 14,000 14,994 0 14,994 0.28 Clerical Assistant 10,186 10,909 0 10,909 Data Coordinator II 14,716 15,356 0 15,356 0.05 Upgrade Data Coordinator Ito II 7,627 7,958 0 7,958 TOTAL PERSONNEL COSTS $ 2,255,388 $ 2,378,050 $ 1,699,357 $ 678,693 COMPUTER SYSTEM: Radio Maintenance Contract $ 163,440 $ 172,289 $ 172,289 $ 0 Computer Enhancements 0 0 0 0 Radio Enhancements 0 0 0 0 Tower Rental 0 0 0 0 Radio Modifications 20,000 0 0 0 Utilities 19,562 35,899 35,899 0 TOTAL COST $ 202,002 $ 208,188 $ 208,188 $ 0 HARDWARE/SOFTWARE MAINTENANCE: Tiburon $ 112,489 $ 86,655 $ 0 $ 86,655 IBM 6,402 5,477 0 5,477 Informer System 4,560 0 0 0 Service Motorola Console 19,898 0 0 0 Thales Wordnet 3 0 0 0 0 TOTAL $ 143,349 $ 92,132 $ 0 $ 92,132 PROGRAM TOTALS $ 2,701,739 $ 2,678,370 $ 1,907,545 $ 770,825 179 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and ambulance departments/agencies throughout the county; 2)Schedule radio maintenance and repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user agencies; and 4)Operate and maintain the E-911 emergency telephone system. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs E-911 Calls 95,524 99,345 102,325 Non-911 Calls 375,700 360,672 371,500 CAD Incidents for Law and Fire/Ambulance 342,432 383,524 395,000 EMD Calls 13,126 13,500 14,000 Criminal Justice Records, Total Case#'s issued 7,049 7,073 7,200 ARS Documents Transcribed 12,233 13,260 14,100 Warrants Processing Activity 23,558 24,000 25,500 Citations Processed 29,280 32,500 34,000 Phone Calls into Records 54,000 54,000 54,000 Computer Service Requests 17,140 18,300 18,500 Efficiency Measures FTE's per 10,000 per Capita 1.71 1.84 1.79 Per Capita Cost-Operating Budget $5.58 $6.66 $6.74 EMD Call per FTE 295 303 314 CAD Incident per FTE 7,699 7,577 7,600 Total Telephone Calls to Center per FTE 10,596 9,089 9,200 ARS Document transcribed per FTE 1,390 1,507 1,650 Effectiveness Measures(desired results) Respond to all 911 calls within 7 seconds 99% 99% 99% Maintain Emergency Medical certification of all dispatch personnel. 100% 100% 100% Maintain customer satisfaction as indicated by feedback from the Weld County Board of Commissioners, Greeley City County, Weld County Communications Board and Weld County E-911 Board 95% 95% 95% 180 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. If the City of Greeley makes budget cuts to reduce dispatchers, this budget will be reduced accordingly. BOARD ACTION: Approved as recommended. The City of Greeley did not reduce the number of dispatchers. 181 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Communication System Development-- 1000-22200 DEPARTMENT DESCRIPTION: Capital outlay for development of the county-wide communications system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 202,562 0 0 0 Purchased Services 1,500 0 0 0 Fixed Charges 0 0 0 0 Capital 287,400 125,000 125,000 125,000 Gross County Cost $ 491,462 $ 125,000 $ 125,000 $ 125,000 Revenue 478,218 0 0 0 Net County Cost $ 13,244 $ 125,000 $ 125,000 $ 125,000 Budget Positions - - -- - - -- SUMMARY OF CHANGES: No change. Budget level will accommodate the capital needs of the communications system in 2008. OBJECTIVES: 1)To enhance the existing regional communications radio system until it provides satisfactory county-wide coverage. 2) Implement an 800 MHz digitized radio system. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 182 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300 DEPARTMENT DESCRIPTION: Administration of County-wide E-911 system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 700 700 700 Gross County Cost $ 0 $ 700 $ 700 $ 700 Revenue 0 0 0 0 Net County Cost $ 0 $ 700 $ 700 $ 700 Budget Positions -- - - - - - - SUMMARY OF CHANGES: No change. OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and maintain E-911 emergency telephone system. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 183 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400 DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system serving multiple public safety agencies, including computer-aided dispatch, criminal records management,jail records management, and prosecution system. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 28,340 100,000 100,000 100,000 Purchased Services 763,609 739,148 770,825 770,825 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 791,949 $ 839,148 $ 870,825 $ 870,825 Revenue 0 0 0 0 Net County Cost $ 791,949 $ 839,148 $ 870,825 $ 870,825 Budget Positions -- - - -- - - SUMMARY OF CHANGES: See Communication Budget Unit (1000-22100) for details on the consolidation of the communications dispatch center and criminal records system with the City of Greeley. The budget includes$678,693 in personnel costs,$100,000 for enhancements to Tiburon, and $92,132 for computer maintenance costs, for a total of $870,825. This is an increase of $31,677. The increases are in personnel costs for cost-of-living adjustments, while service and supply accounts are down $51,217. OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system that includes criminal records management, computer-aided dispatch, jail records management, and prosecution system. 184 CRIMINAL JUSTICE INFORMATION SYSTEM (CONTINUED) 1000-22400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs ARS documents transcribed 12,233 13,260 14,522 Efficiency Measures Per capita cost(county support $3.60 $3.70 $3.73 Effectiveness Measures (desired results) ARS documents transcribed per FTE 1,390 1,507 1,650 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval BOARD ACTION: Approved as recommended. 185 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CORONER BUDGET UNIT TITLE AND NUMBER: Coroner-- 1000-23200 DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs the registered pathologists and laboratory facilities of North Colorado Medical Center and McKee Medical Center. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 310,003 $ 310,512 $ 323,628 $ 316,612 Supplies 16,985 10,700 12,000 12,000 Purchased Services 187,440 247,300 246,000 246,000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 514,428 $ 568,512 $ 581,628 $ 574,612 Revenue 833 250 700 700 Net County Cost $ 513,595 $ 568,262 $ 580,928 $ 573,912 Budget Positions 5 5 5.25 5 SUMMARY OF CHANGES: An additional .25 FTE is requested, but not recommended. The workload does not justify increased staffing ($13,116). Service and supply accounts have been reallocated to match expenditure patterns, but the total remains the same. Revenues are up $450 from sale of copies of record. A new replacement vehicle is included in the Motor Pool budget. The Coroner has requested keeping the old vehicle as a back-up vehicle. Normally,the county does not retain replaced vehicles as back-up vehicles, because they simply expand into an additional vehicle in the fleet,and a request to replace it will be made in a few years. The Paramedic Service is always available, if multiple calls require more than two vehicles to respond. Therefore,the retention of the replacement vehicle is not recommended. Final budget adjustments include an increase in salaries of$6,100. OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations. 186 CORONER (CONTINUED) 1000-23200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of cases 786 900 900 Number of inspections 355 400 400 Number of full autopsies 112 150 150 Efficiency Measures FTE's per 10,000/capita 0.227 0.221 0.214 Per capita cost(county support) $2.33 $2.51 $2.46 Cost per autopsy/inspection $824 $848 $878 Effectiveness Measures(desired results) Percent full autopsies of post-mortem exams 16% 16% 16% Percentage of contested work 0 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: All items, except the additional .25 FTE and retention of the replaced vehicle, are recommended. BOARD ACTION: The Board did not approve the additional vehicle or the additional .25 FTE. All other items approved as recommended. 187 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200 DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with Section 17-27-101, et seq, C.R.S., which authorizes the diversion of non-violent offenders not eligible for probation from State penal facilities to community programs. Operates under the Board of County Commissioners with delegated authority to the Community Corrections Board. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 39,751 $ 53,633 $ 53,633 $ 53,633 Supplies 619 400 700 700 Purchased Services 2,505,922 2,298,310 2,336,818 2,336,818 Fixed Charges 49,412 23,000 30,039 30,039 Capital 0 0 0 0 Gross County Cost $ 2,595,704 $ 2,375,343 $ 2,421,190 $ 2,421,190 Revenue 2,595,704 2,375,343 2,421,190 2,421,190 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget consists of the Community Corrections Board's administrative budget funded at$93,122,the Residential Treatment Center funded at$408,236,and the Restitution Center funded at$1,919,832. Total State funding for the program is up $45,847. OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2) Carry out all community corrections contract requirements of the State of Colorado. 188 COMMUNITY CORRECTIONS (CONTINUED) 1000-24200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs The Restitution Center(beds): Parole 9 9 9 Residential Transition 44 44 44 Diversion Residential 83 83 85 Diversion Non/Residential 67 67 68 Independent Living (3/4 House) 0 0 0 Residential Treatment Center 32 32 32 Specialized Services 16 16 16 Efficiency Measures FTE's per 10,000/capita .045 0.044 0.043 Effectiveness Measures (desired results) Percent of Client Recidivism: The Restitution Center 32% 32% 32% Residential Treatment Center 17% 18% 18% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100% state funded to reduce prison population. BOARD ACTION: Approved as recommended. 189 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Building Inspection 1000-25100 DEPARTMENT DESCRIPTION: Administers building codes; makes on-site inspections during each phase of construction to insure minimum requirements are met. Assists Weld County Citizens in understanding and applying the International Building Code for utmost construction safety. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 897,017 $ 1,002,539 $ 1,002,539 $ 1,026,023 Supplies 47,118 61,996 61,996 61,996 Purchased Services 92,020 126,648 126,648 126,648 Fixed Charges 100,082 90,049 90,049 90,049 Capital 0 0 0 0 Gross County Cost $ 1,136,237 $ 1,281,232 $ 1,281,232 $ 1,304,716 Revenue 2,113,613 1,380,000 890,000 890,000 Net County Cost $ -977,376 $ -98,768 $ 391,232 $ 414,716 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: The expenditure side of the budget is unchanged,and the revenue side is down $490,000, or approximately 40%. The drop in revenue is a result of the slow down in development and construction activity, especially residential construction. No increase in Building Inspection Fees is recommended. There was also a request by the Compliance Officer to replace a regular cab pickup with a full size extended cab 4 X 4 pickup for field use because of difficulty in using the vehicle mounted mobile computer unit and printer. Replacement of a Ford Escort with an SUV equivalent to the Ford Escape to permit the Building Official to conduct field inspections and transport staff to and from department meetings was also requested. In addition, there was a request to retain one vehicle scheduled for replacement for posting of signs off road. Based upon a review of the condition of the existing vehicles they are not due for replacement at this time, so replacement is not recommended. Final budget adjustments include an increase in salaries of $23,484. OBJECTIVES: 1) Review and issue construction permits; 2) Conduct construction/electrical inspections; 3) Review and issue building violations. 4) Continuation of follow-up on old violations. 5) Continue training of staff. 6) Expansion of training for Support Staff. 7) Implement MS4 Storm Water regulations. 8)Implement attainment compliance for oil and gas structures. 9)Conduct field inspections and full service via Southwest Weld Administration Office. 10) Provide educational support for local contractors and citizens. 11)Ensure the health and safety of the built environment for Weld County citizens. 12) Implement the 2008 NEC Electric Code. 190 BUILDING INSPECTION (CONTINUED) 1000-25100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Field Inspection Work Outputs Number of field inspections performed 24,802 25,100 25,000 Number of stop work orders issued 85 93 75 Avg. #of field inspections per building permit 15.5 15.5 15.5 Field Inspection Effectiveness Measures Avg. #of certifications per inspector 3.2 3.2 3.2 Avg. #of certifications per electrical inspector 3 3 3 Avg. #of miles driven per day per inspector 106 116 116 Avg. #of inspections per day per inspector 13 15 15 Plans Examiner/Inspector-On-Call Work Outputs) #of major plan reviews— north office 216 250 250 #of major plan reviews—south office 122 150 150 #of minor plan reviews— north office 717 780 780 #of minor plan reviews—south office 404 480 480 Plans Examiner/Inspector-On-Call Effectiveness Measures Avg. number of certifications per plans examiner 4.66 4.66 4.66 Avg. response time to return client questions 1/2 day 1/2 day 1/2 day Avg. time spent on major plan reviews Residential 2 hours 2 hours 2 hours Commercial 6 hours 6 hours 6 hours 191 BUILDING INSPECTION (CONTINUED) 1000-25100 PERFORMANCE MEASURES(CONTINUED) ACTUAL ESTIMATED PROJECTED Technical Support Work Outputs Number of building permits processed 1,874 2,061 1,800 Incoming Calls - January- May 2006 820 902 900 Field Inspection Effectiveness Measures Avg. #of certifications per building inspector 3.2 3.2 3.2 Avg. #of certifications per electrical inspector 3 3 3 Plans Examiner/Inspector-On-Call Effectiveness Measures Percent of permits past review time Less than 2% Less than 2% Less than 2% Avg. #of certifications per plans examiner 4.66 4.66 4.66 Average response time to return client questions 1/2 day 1/2 day 1/2 day FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. However, with the drop in activity and revenue it is not recommended to reduce staff, but if vacancies occur it is recommended that the vacant positions be evaluated as to whether they should be filled until development and construction activity picks back up again. As discussed above, the requested vehicles are not recommended. BOARD ACTION: Approved as recommended. The Board concurred with examining each vacancy until the workload increases. 192 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Noxious Weeds - - 1000-26100 DEPARTMENT DESCRIPTION: Responsible for noxious weed control and enforcement in the County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 248,772 $ 251,175 $ 251,175 $ 262,096 Supplies 59,804 61,850 58,350 58,350 Purchased Services 141,711 139,850 160,903 160,903 Fixed Charges 12,502 0 0 0 Capital 0 0 0 0 Gross County Cost $ 462,789 $ 452,875 $ 470,428 $ 481,349 Revenue 15,825 10,000 10,000 10,000 Net County Cost $ 446,964 $ 442,875 $ 460,428 $ 471,349 Budget Positions 2 FTE 2 FTE 2 FTE 2 FTE 3PT 3 PT 3 PT 3 PT SUMMARY OF CHANGES: Supplies decreased by$3,500. Uniforms and Clothing increased$200 based on the increased reimbursement per employee for outerwear and boots. Other Operating Supplies decreased $3,700 because work at the Duran Property was done in 2007. Purchased Services increased by $21,053 based on increases in Printing and Duplicating ($500) to cover costs of colored copies, a decrease for Memberships and Registrations ($375) based on anticipated courses that will be taken in 2008; an increase for Vehicle Expense($23,678)based on actual fuel usage for 2006 and other vehicle accessories purchased in 2007; and an increase for Travel and Meetings ($250) based on anticipated needs for 2008. Advertising and Legal Notices was decreased by $3,000. Final budget adjustments include an increase in salaries of$10,921. OBJECTIVES: 1) Carry out Colorado Weed Management Act(noxious weed control)on county property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate educational programs to inform the public of the "Colorado Weed Management Act"; and 4) Carry out weed control for all divisions of the Public Works and Buildings and Grounds Departments. 193 NOXIOUS WEEDS (CONTINUED) 1000-26100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs All operations will meet established codes, polices, and procedures 100% 100% 100% 95% attendance at all safety meetings Yes Yes Yes All PPE equipment used as required 100% 100% 100% Lane miles mowed annually 2,500 2,500 2,500 Efficiency Measures FTE's per 10,000/capita .10 .10 0.10 Per capita cost(county support) $2.11 $2.05 $2.02 Effectiveness Measures (desired results) Number of inquiries per 1,000 capita .223 .219 .217 90% of valid noxious weed complaints will be brought into compliance within the growing season. Yes Yes Yes Lane miles spot treated for noxious weeds annually 10,000 10,000 10,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Main reason for increase in the budget is vehicle costs due to fuel costs. $3,000 for advertising on billboards was eliminated in the 2008 budget. BOARD ACTION: The Board did not approve the $3,000 for the billboards. All other items were approved as recommended. 194 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: General Engineering - - 1000-31100 DEPARTMENT DESCRIPTION: Provides engineering services for bridge designs; development referrals; field survey operations to establish line and grade control; administrative and inspection work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality; all phases of highway engineering, bridge engineering, design and construction inspection. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,354,479 $ 1,613,208 $ 1,713,208 $ 1,745,105 Supplies 28,183 105,500 39,750 39,750 Purchased Services 201,060 577,748 743,150 743,150 Fixed Charges 0 0 0 0 Contra -528,451 -528,226 -528,226 -528,226 Gross County Cost $ 1,055,271 $ 1,768,230 $ 1,967,882 $ 1,999,779 Revenue 0 100,000 0 0 Net County Cost $ 1,055,271 $ 1,668,230 $ 1,967,882 $ 1,999,779 Budget Positions 22 23 23 22 SUMMARY OF CHANGES: Salaries were requested to increase $95,331 to fund one additional Senior Engineer as a Transportation Planner,with an offset reduction of a GIS Technician($64,836). Also included in Personnel costs are two interns which were previously funded from the Other Public Works budget. Overtime was decreased by $22,500 to reflect historical costs. The addition of a Transportation Planner is recommended, but it should be funded by reducing one Senior Engineer position due to the slow down in development activity. Supplies decreased by $65,750. Office Supplies decreased $500 and Small Items of Equipment decreased $13,650 based on anticipated needs for 2008. Computer Software and Attachments decreased $53,900 as no new computer programs are needed for 2008. Uniforms and Clothing increased $2,300 because of the increased reimbursement per employee for outerwear and safety boots. Purchased Services increased by$165,402. Printing and Duplicating decreased$2,000 and Phones decreased $4,000 to reflect historical costs. Engineering and Architectural increased $200,000 to fund design work on Weld County Roads 29 and 50. Other Professional Services decreased $40,098 based on capital improvement projects for 2008. Vehicle Expense increased $18,000 based on figures provided by the Accounting Department, and to fund the purchase of one SUV. Travel and Meetings decreased $3,500 and Training decreased $3,000 based on anticipated training and classes for 2008. Final budget adjustments include an increase in salaries of$127,228. 195 GENERAL ENGINEERING (CONTINUED) 1000-31100 OBJECTIVES: 1) Design and manage contract construction and provide technical support for Public Works Department, as well as other Weld County departments, such as Planning, Purchasing,and the County Attorney's office;2)Perform all necessary bridge inspections,pavement management,construction management and inspection material testing,bridge grant administration, and utility permitting and inspections; and 3) Manage Floodplain and stormwater. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of designs completed 6 8 6 Number of construction projects completed 5 4 5 Number of plats reviewed 700 720 720 Efficiency Measures FTE's per 10,000/capita 1.09 1.06 0.94 Per capita cost(county support) $8.63 $8.38 $8.57 FINANCE/ADMINISTRATION RECOMMENDATION: Everything in the requested budget is recommended, except the addition of the Transportation Planner without reducing one Senior Engineer position as a trade off. With the 40% slow down in development activity that is projected to continue into 2008, the position does not seem to be necessary. This is especially true since at least one Senior Engineer position has been vacant all of this year due to recruitment problems. The Transportation Planner position does make sense in light of the growing requirement to coordinate county transportation plans with municipalities, regional organizations, and CDOT. BOARD ACTION: The Board approved the Transportation Planner position, but eliminated the Senior Engineer position as a tradeoff for no net increase in costs. All other items were approved as recommended. 196 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MISSILE SITE PARK BUDGET UNIT TITLE AND NUMBER: Miccile Site Park -- loon- n1nn DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security for the park. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 36,411 $ 39,075 $ 39,075 $ 41,224 Supplies 2,490 2,100 2,100 2,100 Purchased Services 17,955 27,800 27,800 27,800 Fixed Charges 181 0 0 0 Capital 0 0 0 0 Gross County Cost $ 57,037 $ 68,975 $ 68,975 $ 71,124 Revenue 1,600 1,375 1,375 1,375 Net County Cost $ 55,437 $ 67,600 $ 67,600 $ 69,749 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Final budget adjustments include an increase in salaries of$2,149. OBJECTIVES: 1)To maintain and improve Missile Site park; 2)To improve the quality of life for all Weld County residents. 197 MISSILE SITE PARK (CONTINUED) 1000-50100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of visitors 595 600 600 Efficiency Measures FTE's per 10,000/capita 0.045 0.044 0.043 Per capita cost(county support) $0.252 $0.298 $0.299 Effectiveness Measures (desired results) Percentage of time park unavailable to 0% 0% 0% public during scheduled operating hours FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 198 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GFNFRAI 5FRVIrF5 BUDGET UNIT TITLE AND NUMBER: Parkc and Trails-- 100n-cn200 DEPARTMENT DESCRIPTION: Development and maintenance costs of County trails and future park projects. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 125,000 125,000 50,000 Fixed Charges 439,029 0 0 0 Capital 0 0 0 0 Gross County Cost $ 439,029 $ 125,000 $ 125,000 $ 50,000 Revenue 0 0 0 0 Net County Cost $ 439,029 $ 125,000 $ 125,000 $ 50,000 Budget Positions -- -- -- - - SUMMARY OF CHANGES: Budget includes$32,000 for the joint maintenance and administration, with Windsor and Greeley, of the Poudre River Trail. This is the same as last year. The Board agreed in April, 2004, to fund the County's share. A new IGA was developed in 2006 that includes the full maintenance and administration of the trail with each entity paying one-third of the costs.The City of Greeley will actually do the maintenance and administration. The County has committed to include $125,000 each year for trail and park expenses and development. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget unit consolidates all spending on trail maintenance and development, as well as any new park development. Recommend the $32,000 for maintenance of the Poudre River Trail. BOARD ACTION: The Board reduced this budget by$75,000, since there are no pending projects in 2008. 199 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AIRPORT BUDGET UNIT TITLE AND NUMBER: Airport Transfer-- 1000-56100 DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Fixed Charges $ 0 $ 17,474 $ 3,947 $ 3,947 Capital 0 0 0 0 Gross County Cost $ 0 $ 17,474 $ 3,947 $ 3,947 Revenue 0 0 0 0 Net County Cost $ 0 $ 17,474 $ 3,947 $ 3,947 Budget Positions - - - - -- - - SUMMARY OF CHANGES: The Airport is requesting $3,947 for local FAA matching funds for pavement maintenance fog seal and drainage improvements. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.000 $0.077 $0.017 Grant Summary: Airport Grant $0 $17,474 $3,947 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 200 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110 DEPARTMENT DESCRIPTION: Weld County's financial support to the seventeen senior centers throughout the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 12,500 12,500 12,500 12,500 Gross County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Revenue 0 0 0 0 Net County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.057 $0.055 $0.054 Grants Summary Senior Center Grant $12,500 $12,500 $12,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 201 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT BUDGET UNIT TITLE AND NUMBER: Waste Water Management-- 1000-56120 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management, and Little Dry Creek Watershed Group. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Purchased Services $ 8,392 $ 11,367 $ 11,367 $ 11,367 Supplies 0 0 0 0 Gross County Cost $ 8,392 $ 11,367 $ 11,367 $ 11,367 Revenue 0 0 0 0 Net County Cost $ 8,392 $ 11,367 $ 11,367 $ 11,367 Budget Positions - - - - - - - - SUMMARY OF CHANGES: This budget is the same as 2007. This Budget Unit includes dues for the North Front Range Water Quality Planning Organization($8,019)and membership for the Little Dry Creek Watershed Group. No funding for the Big Thompson Watershed Forum or Cache la Poudre Watershed projects is included, since no requests were made for 2008. OBJECTIVES: Conduct 208 water quality responsibilities for the North Front Range of Colorado. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend continued membership in NFRWQPA and Little Dry Creek Watershed Group. BOARD ACTION: Approved as recommended. 202 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED BUDGET UNIT TITLE AND NUMBER: Envision -- 1000-56130 DEPARTMENT DESCRIPTION: Weld County's financial support of Envision, formerly Centennial Development Services, Inc., which provides services for the developmentally disabled citizens of the county. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Purchased Services $ 46,125 $ 46,125 $ 46,125 $ 46,125 Supplies 0 0 0 0 Gross County Cost $ 46,125 $ 46,125 $ 46,125 $ 46,125 Revenue 0 0 0 0 Net County Cost $ 4 ,125 $ 45,125 $ 4 ,125 $ 4 ,125 SUMMARY OF CHANGES: Envision has requested the County increase its budget to $46,125 to meet the local match requirement of the State Development Disability Services contract. The request is the same as the current base funding of$46,125. OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via contract with Envision. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Individuals Served 1,575 1,578 1,590 Efficiency Measures Per capita cost(county support) $0.210 $0.204 $0.198 Effectiveness Measures(desired results) Grant- Envision $46,125 $46,125 $46,125 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 203 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MENTAL HEALTH North Front Range BUDGET UNIT TITLE AND NUMBER: Behavioral Health -- 1000-56140 DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range Behavioral Health which provides extensive mental health services to citizens in Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 91,875 135,875 145,062 145,062 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 91,875 $ 135,875 $ 145,062 $ 145,062 Revenue 0 0 0 0 Net County Cost $ 91,875 $ 135,875 $ 145,062 $ 145,062 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget request includes $101,062 for North Front Range Behavioral Health(NFRBH),which is the current funding level. In addition, $29,000 for inpatient care at NCMC, and $15,000 for psychiatrist costs associated with the 72-hour holds picked up by police agencies are included in the budget. OBJECTIVES: (1) Provide mental health services to Weld County citizens via contract with North Front Range Behavioral Health. (2) Provide payment for 72-hour mental health patients put on hold by police agencies. 204 MENTAL HEALTH (CONTINUED) 1000-56140 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.42 $0.62 $0.62 Effectiveness Measures (desired results) Grant- North Front Range Behavioral Center $91,875 $135,875 $145,062 FINANCE/ADMINISTRATION RECOMMENDATION: The budget shows an increase of$9,187, or 10% over the current year. The increase is to cope with the waiting list of 110 individuals and the increased severity of cases. Recommend approval. The County will provide several contracts from Social Services monies in 2008, in addition to this budget, to fund mental health services in Weld County. The county may also provide a contract for jail inmate mental health services. BOARD ACTION: The Board approved the additional $9,187 in funding for North Front Range Behavioral Health. 205 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150 DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young victims of child abuse and non-offending family members. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 11,000 11,500 11,500 11,500 Contra Account -2,750 -2,750 -2,750 -2,750 Gross County Cost $ 8,250 $ 8,750 $ 8,750 $ 8,750 Revenue 0 0 0 0 Net County Cost $ 8,250 $ 8,750 $ 8,750 $ 8,750 Budget Positions -- - - -- -- SUMMARY OF CHANGES: No change. OBJECTIVES: n/a PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.038 $0.039 $0.037 Grants Summary A Kids Place Grant $11,000 $11,000 $11,500 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget is supported by Sheriffs Office, District Attorney, and Social Services. BOARD ACTION: Approved as recommended. 206 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Human Services Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program (Human Services Budget). ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 12,351 12,351 12,351 117,351 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 12,351 $ 12,351 $ 12,351 $ 117,351 Revenue 0 0 0 0 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 117,351 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The transfer to the Human Services Fund of$117,351 is comprised of $12,351 for the Area Agency on Aging match and $105,000 to match a CDOT grant for transportation. OBJECTIVES: See Human Services budget detail. WORKLOAD MEASURES: See Human Services budget. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: In the Final Budget, the Board shifted County General Fund dollars to fund the match of the CDOT transportation grant in the amount of$105,000 for Community Services Block grant(CSBG)funding. The $105,000 was displaced in the Social Services fund by funding General Assistance with CSBG funds. As a result,the property tax amount for the Social Services Fund was reduced by$105,000, and the property tax for the General Fund was increased by$105,000 to fund this transfer. Therefore, the transfer to the Human Services Fund of $117,351 is comprised of $12,351 for the Area Agency on Aging match and $105,000 to match the CDOT grant for transportation. 207 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Health Department Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 1,090,119 2,550,741 2,939,357 2,939,357 Gross County Cost $ 1,090,119 $ 2,550,741 $ 2,939,357 $ 2,939,357 Revenue 0 0 0 0 Net County Cost $ 1,090,119 $ 2,550,741 $ 2,939,357 $ 2,939,357 Budget Positions -- -- - - - - SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See Health Fund for details. WORKLOAD MEASURES: See Health Fund. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 208 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development-- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Upstate Colorado Economic Development, a public/private non-profit organization. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 100,000 100,000 100,000 100,000 Fixed Charges 0 0 0 0 Gross County Cost $ 100,000 $ 100,000 $ 100,000 $ 100,000 Revenue 0 0 0 0 Net County Cost $ 100,000 $ 100,000 $ 100,000 $ 100,000 Budget Positions -- -- - - -- SUMMARY OF CHANGES: Upstate Colorado Economic Development is requesting the same funding level of$100,000. OBJECTIVES: 1)Develop strategies to maintain the existing economic base and promote continued economic vitality to the County; 2)Assist existing businesses in their expansion efforts; 3) Work to retain existing businesses in the county; 4)Support state and regional efforts to attract businesses to Northern Colorado. 209 ECONOMIC DEVELOPMENT (CONTINUED) 1000-61200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.455 $0.440 $0.428 Effectiveness Measures (desired results Jobs created 1,250 1,250 1,300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation are high priorities for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County. BOARD ACTION: Approved as recommended. 210 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 420,000 5,641,500 Interest 322,293 301,293 Gross County Cost $ 742,293 $ 5,942,793 $ 0 $ 0 Revenue 0 0 0 0 Net County Cost $ 742,293 $ 5,942,793 $ 0 $ 0 Budget Positions -- - - - - - - SUMMARY OF CHANGES: Budget reflects the county's debt service on any long-term debt and/or lease purchase debt in any given year. With the payoff of the correctional facilities' Certificates of Participation (COP) as of August 1, 2007, Weld County has no long-term debt or long-term lease obligations. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 211 LEASE PURCHASE AGREEMENTS The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2)(d), C. R. S., 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property $ -0- B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms $ -0- C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property $ -0- D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal $ -0- 212 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 165 $ 0 $ 0 $ 0 Supplies 424,043 95,500 95,500 95,500 Purchased Services 389,918 360,500 360,500 410,500 Fixed Charges 174,328 100,000 100,000 100,000 Capital 0 0 0 0 Gross County Cost $ 988,454 $ 556,000 $ 556,000 $ 606,000 Revenue 53,452,982 50,125,964 55,585,395 56,774,056 Net County Cost $ -52,464,528 $ -49,569,964 $ -55,029,395 $ -56,168,056 Budget Positions - - -- - - - - SUMMARY OF CHANGES: No change in gross total expenditures. Line items have been adjusted to reflect historical expenditure patterns. Revenues are up$5,459,431, primarily due to property tax revenue being up for 2008. Earnings on interest are up $475,000 due to conservative estimates in 2007 even though interest rates will drop most likely next year. Oil and gas leases are up $200,000. All other revenues are stable at the current year's level. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $4.49 $2.55 $2.60 Non-Departmental Summary Total Non-Departmental $492,000 $556,000 $556,000 213 NON-DEPARTMENTAL (CONTINUED) 1000-90100 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: In the Final Budget, the Board shifted County General Fund dollars to fund the match of the CDOT transportation grant in the amount of $105,000 for Community Services Block grant(CSBG)funding. The$105,000 was displaced in the Social Services fund by funding General Assistance with CSBG funds. As a result,the property tax amount for the Social Services Fund was reduced by$105,000, and the property tax for the General Fund was increased by$105,000 to fund this transfer. Severance Tax was increased $50,000 with an offsetting $50,000 in Other Professional Services to fund a contractor to maximize the reporting of oil and gas employees in Weld County for Severance Tax credits. Property tax revenue was adjusted for abatements and tax credits in the Final Budget. 214 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Retiree Health Insurance -- 1000-90120 DEPARTMENT DESCRIPTION: Central budget unit to account for the costs for retiree health benefits. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 600,000 $ 0 $ 0 Supplies Purchased Services Fixed Charges Gross County Cost $ 0 $ 600,000 $ 0 $ 0 Revenue Net County Cost $ 0 $ 600,000 $ 0 $ 0 Budget Positions - - -- -- -- SUMMARY OF CHANGES: Beginning January 1, 2007, in accordance with GASB 45, employers must account for the actuarial cost of post-employment benefits paid to retirees. Weld County's only program outside of the retirement program is the payment of health insurance benefits to retirees. The estimated actuarial amount that will need to be reserved to recognize the cost of the benefit in periods related to when services are received by the employer(Weld County) is $600,000 in 2008. This replaces the pay-as-you-go accounting that was permitted prior to 2007. The required contribution is distributed into departmental budget units in Line Item Account#6145 - - Other Post Employment Benefits (OPEB). OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. GASB mandates that the County reserve this amount assuming a 30-year amortization rate. A trust fund will be established to hold these funds. Funds are distributed directly into departments impacted in line item OPEB. BOARD ACTION: Approved as recommended. 215 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNITY AGENCY GRANTS BUDGET UNIT TITLE AND NUMBER: Community Agency Grants -- 1000-90150 DEPARTMENT DESCRIPTION: Weld County's financial support to community agencies that do not fit under a specific county program. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 90,487 92,415 105,134 138,530 Gross County Cost $ 90,487 $ 92,415 $ 105,134 $ 138,530 Revenue 0 0 0 0 Net County Cost $ 90,487 $ 92,415 $ 105,134 $ 138,530 Budget Positions - - -- - - - - SUMMARY OF CHANGES: Funding is included for the following community agencies: AGENCY PRIOR YEAR REQUEST RECOMMEND FINAL IGRTC $ 13,281 $ 26,000 $ 26,000 $ 26,000 Promises for Children 10,000 10,000 10,000 10,000 RSVP 5,000 5,000 5,000 5,000 Convention & Visitors' Bureau 5,000 5,000 5,000 5,000 211 Information and Referral 25,000 25,000 25,000 25,000 Juvenile Assessment Center 26,634 26,634 26,634 30,030 Audio Information Network 7,500 7,500 7,500 7,500 Interagency Oversight Group 0 0 0 30.000 Total $ 92,415 $105,134 $105,134 $138,530 OBJECTIVES: Provide support to community agencies that do not fit under a specific county program that services county residents. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost(county support) $0.343 $0.408 $0.594 Grants Summary Non-profit Grants $75,528 $92,415 $138,530 216 COMMUNITY AGENCY GRANTS (CONTINUED) 1000-90150 FINANCE/ADMINISTRATION RECOMMENDATION: This budget unit consolidates community agencies with requests that do not fit under a specific program. The following are the recommendation for each agency: . IGRTC (Island Grove Regional Treatment Center) has requested $26,000 for the detox services of Weld County residents referred to as IGRTC. The request covers the funding gap, which is the difference between the state ADAD funding allowed and the actual cost. Since this program serves indigent clients who, without this option may end up in jail, the funding appears to be economically justified for the County. The request is an increase of$12,719 over 2007. Recommend approval. Increase is a policy issue. . Promises for Children. The Board, in May, 2004, made a commitment to fund this program along with other partners in the community. Recommend approval. . RSVP requested funding for the first time in 2007 for senior volunteer services due to a decrease in support by existing sources for RSVP. The amount requested for 2008 is the same as last year. Recommend approval. . Convention & Visitor Bureau has requested $5,000 again this year for visitor guides. Recommend approval. . 211 Information and Referral has requested $25,000 for the 211 information and referral system operated by United Way. This amount is the same as the current year. Recommend approval. . Audio Information Network of Colorado(formerly Radio Reading Service of the Rockies) has requested $7,500 again this year to provide radio reading services for the visually impaired in Weld County. Recommend approval. . Juvenile Assessment Center has requested the same funding level as the current year, $30,030, as Weld County's share of law enforcement support. Recommend approval. BOARD ACTION: The Board approved all agency requests as recommended, except the Juvenile Assessment Center, which made a late request for an additional $3,396 for a total of$30,030 that the Board approved. In addition,the Interagency Oversight Group(IOG)was funded in the amount of$30,000 to cover the contribution to the lOG for Human Services, Health Department,and District Attorney. In the past two years Social Services paid this amount, but cannot do so in 2008. 217 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based education for agricultural, environmental and consumer issues. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 283,272 $ 311,236 $ 314,236 $ 315,403 Supplies 10,883 9,800 12,800 12,800 Purchased Services 46,996 72,897 72,297 72,297 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 341,151 $ 393,933 $ 399,333 $ 400,500 Revenue 4,439 0 0 0 Net County Cost $ 336,712 $ 393,933 $ 399,333 $ 400,500 Budget Positions 10.75 10.75 10.75 10.75 SUMMARY OF CHANGES: Budget has a net increase of$5,400. Postage is up $400 due to the rate increase, travel is up $2,000 due to the mileage rate increase, and the CSU Memorandum of Understanding for each agent is up $600 or$3,000 for 2008. Final budget adjustments include an increase in salaries of$1,167. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local,state,and national issues affecting individuals, youth, families, agricultural enterprises and communities. 218 EXTENSION (CONTINUED) 1000-96100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of contacts 77,879 80,215 82,621 4-H enrollment 1,138 1,172 1,207 Number of public meetings 480 494 509 Efficiency Measures FTE's per 10,000/capita .489 .474 .461 Per capita cost(county support) $1.53 $1.74 $1.72 Effectiveness Measures(desired results) Contacts per 10,000 capita 3,314 3,613 3,540 4-H enrollment per 10,000 capita 51 52 51 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Increases all appear justified. MOU amount for each agent with CSU is set by the legislature. BOARD ACTION: Approved as recommended. 219 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair- - 1000-96200 DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 14,303 $ 10,051 $ 13,950 $ 13,950 Supplies 3,115 0 0 0 Purchased Services 384,611 308,495 310,495 304,995 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 402,029 $ 318,546 $ 324,445 $ 318,945 Revenue 346,726 250,000 250,000 250,000 Net County Cost $ 55,303 $ 68,546 $ 74,445 $ 68,945 Budget Positions 0.3 0.3 0.3 0.3 SUMMARY OF CHANGES: The budget request has an increase of $3,899 for clerks to record judging results for premium payouts. In addition, the $5,500 approved in 2007 for a one-time cost to purchase the ShoWorks Fair Management System will be carried over into 2008, since it was not acquired in 2007. OBJECTIVES: 1) Exhibit of educational work and skills learned by youth; 2) Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. 220 COUNTY FAIR (CONTINUED) 1000-96200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Exhibits registered 7,415 7,315 7,866 Exhibitors registered 2,326 2,552 2,550 Efficiency Measures Per capita cost(county support) $0.320 $0.311 $0.295 Effectiveness Measures(desired results) Number of people attending 15,000 15,450 15,914 FINANCE/ADMINISTRATION RECOMMENDATION: The additional funding of$5,899 is a policy issue for the Board. It was staffs understanding that the Commissioners approved moving the base funding up in 2007, but that the Fair Board was to operate the Fair at that subsidized funding level and not to expect an increase each year. The base funding in 2007 was a net cost of$63,046, plus the $5,500 one-time cost for ShoWorks. The requested base is $68,945, plus carry over of$5,500 for ShoWorks. BOARD ACTION: The Board funded the requested budget, except for the $5,500 for ShoWorks. The software ShoWorks was purchased in 2007, therefore,funds are no longer needed in the 2008 Budget. The additional $3,899 for clerical support was approved by the Board. 221 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 54,772 $ 57,605 $ 57,605 $ 60,044 Supplies 324 300 300 300 Purchased Services 4,156 6,988 6,988 6,988 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 59,252 $ 64,893 $ 64,893 $ 67,332 Revenue 2,400 2,400 2,400 2,400 Net County Cost $ 56,852 $ 62,493 $ 62,493 $ 64,932 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Expense line items have been reallocated to reflect expenditure patterns. Revenues reflect the $2,400 received from the State for having a Veterans' Services Officer. Caseload increase is due to World War II veterans getting older and using more services. Final budget adjustments include an increase in salaries of$2,439. OBJECTIVES: 1)To provide referral and processing services to veterans; 2)To provide outreach to organizations and communities regarding veterans benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans Affairs and the Veterans Administration. 222 VETERANS' OFFICE (CONTINUED) 1000-96400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Active files 675 725 795 Office visits 3,000 3,200 3,500 Efficiency Measures FTE's per 10,000/capita 0.045 0.044 0.043 Per capita cost(county support $0.258 $0.276 $0.2782 Effectiveness Measures (desired results) Applications processed for VA Comp 100% 100% 100% In-person information provided (5/year) 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 223 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500 DEPARTMENT DESCRIPTION: Maintenance for the Island Grove Park Community Building. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 93,220 115,000 115,000 115,000 Gross County Cost $ 93,220 $ 115,000 $ 115,000 $ 115,000 Revenue 0 0 0 0 Net County Cost $ 93,220 $ 115,000 $ 115,000 $ 115,000 Budget Positions - - -- -- - - SUMMARY OF CHANGES: Budget is the same, based on the subsidy anticipated in 2008 for the Event Center. OBJECTIVES: Provide additional building space for Island Grove Park activities. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 224 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency-- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforseen expenditures. In the proposed budget, this includes appropriations for points of issue. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 1,296,940 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 1,296,940 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 1,296,940 $ 0 Budget Positions — — — -- SUMMARY OF CHANGES: Budget reflects a 3.5% salary increase adjustment with rate changes for insurance, an 8.5% contribution to retirement, and the distribution of Other Post Employment Benefits (retiree health insurance)to departmental budgets. Health insurance has an increase in rates of 15%, however, life insurance and disability insurance costs remain the same for 2008. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: The Board approved the 3.5% salary increase and the benefit package proposed, including the increase in the retirement contribution rate. 225 istri Mac COLORADO 226 to PU !ILICWO '\ KS FUND PUBLIC WORKS $10,000,000 -- Revenue Changes $9,000,000 0--0 - _. -„___. -..--- $8,000,000 2 it - ❑2007 ,i 8 0$7,000,000 » . 0 „ ■2008 ;-$6,000,000 1,-- g�,1 at $5,000,000$4.000,000 ^$3,000,000 »$2,000,000 $1,000,000 -- ---- a — - ». m ,- —T— 2e °5 `5 Ge Z5 \e JZ e" �a+ IS(' aac 'C,a+ \am e® Jye n� eC at ret 1 cr'e jai Q�°� °z�y QJc O Qe e R•r 2008 Revenue Total $35,889,337 (2007 $38,813,703) Fund Balance, Other Taxes, $7,250,000, 20% $6,600,000, 18% Federal/State, „ - / $5,294,166, 15% tilLicenses/Permits, Miscellaneous, $370,000, 1% $820,233, 2% Property Taxes, j '` Highway Users Fee, $7,354,938, 20% $8,200,000, 24% 227 PUBLIC WORKS 2008 EXPENDITURES Total $29,602,301 (2007 $35,983,234) Trucking$3,554,68C Maintenance Support 12% Motorgrader 5%$1,520,994/ 15%$4,419,762 1, > Bridge Construction Prr __—Mining$2,033,911 7% 12n/o$3,411,732 Municipalities e 6%$1,654,918 Adminstration$858,36C Pavement MangemenlL/ �� 3%p 18%$5,283,639 Public Works 22%$6,864,305 0 to cn g EXPENDITURE CHANGES $20,000,000 -: a $18,000,000 $16,000,000 - -- ---.. _- -- _- 4 ❑2007 $14,000,000 I O 2008 $12,000,000 $10,000,000 vi M $8,000,000 ro m co e m (4) CO STS CO In n Mg CV Cel sr off$6,000,000 — Hifts. - ___t _.N-_RI ^ a v — __. _� m -__._.... a 2 o 3 as ro o v °» m y °i a m $4,000.000 -- �::'. N _.en U 2; - -8 ___..N w m ( tidi O N. O W '. ( O o 0 ',� v m N _ va m °it° $2,000,000 w "� Lb -. o co m w V. public Works Pavement Municipalities Bridge Motorgrader Maintenance Trucking Mining Abmrstration Mangemenl Construction Support 228 SEVEN YEAR TREND Public Works $40 $35 1 $30 • $25 rat y z j $20 10 J • w 11:4:1:::::. t 69, , ,-,:::-..;:q; riiiggil t."'';--7: a, , $15 $10 $5 -- _ _ ° la" .''''''"4"1 puii 2002 2003 2004 2005 2006 2007 2008 229 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. A fund balance of$7,250,000 is included in the total available resources, in addition to the revenue shown in the budget. Property tax is set at$7,354,938. Specific ownership tax is estimated to be $6,600,000. HUTF is up$300,000 at$8,200,000. Grant revenue is anticipated at$2,000,000 from Energy Impact, Bridge 87/42.5 ($749,352), Bridge 13/54A ($1,029,864), and Bridge 27/66A ($874,950). Other revenues include $440,000 from landfill impact fees, $183,000 from transportation impact fees, and $60,000 for utilities for Weld County Road 2 from Adams County. Permit revenues are up $70,000. Other revenues are stable and unchanged. The resources for 2008 are down$2,924,366 at$35,889,337,of which$7,250,000 is fund balance. Municipal share back is funded at $1,654,918. Salary increases are set at 3.5%, plus increases to cover the increase in health insurance costs, and retirement at 8.5%. Salary and benefit increases amount to $474,759. Salaries for seasonal employees increased $21,045 based on the staffing level of 27 seasonal employees. Strategic Roads decreased$6,387,000 based on the capital improvement plan,since Weld County Road 13 was included in last year's budget. Right-of-way purchases increased $446,500 based on capital improvements that are planned. Grants and Donations increased $273,000 for construction, utilities, and rights-of-way for three bridges. Contract costs for 2008 include dust control ($310,000), reseeding ($80,000), utility relocation Weld County Road 2 ($120,000), relocation of utilities for Weld County Road 18($100,000),and relocation of utilities for Weld County Road 52 ($150,000). Construction contracts include $1,500,000 for Weld County's share of the joint project with Larimer County for Weld County Road 13 from State Highway 34 to Weld County Road 62. Right-of-way purchases include Weld County Road 2($279,500),Weld County Road 52 ($162,000)and Weld County Road 18 ($71,000). Bridge projects include Bridge 87/42.5 over the South Platte ($650,000), Bridge 13/54 ($1,300,000) with Larimer County, and Bridge 27/66A ($1,008,000). The 2008 Public Works Plan will be available on the County website at www.co.weld.co.us. 230 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2008 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 4,419,762 Administration 858,360 Maintenance Support 1,520,994 Mining 1,400,884 TOTAL $ 8,200,000 231 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money(state funded projects), and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration, repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2008 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Bridge Construction $ 3,411,732 $ 0 $ 3,411,732 Maintenance of Condition 4,419,762 4,419,762 0 Maintenance Support 1,520,994 1,520,994 0 Trucking 3,554,680 0 3,554,680 Mining 2,033,911 1,400,884 633,027 Administration 858,360 858,360 0 Municipalities 1,654,918 0 1,654,918 Public Works: R-O-W 512,500 0 512,500 Miscellaneous 194,000 0 194,000 Strategic Roads 1,500,000 0 1,500,000 Part-time 689,805 0 689,805 Bridges 2,958,000 0 2,958,000 Contract 1,010,000 0 1,010,000 Pavement Management 5,283,639 0 5.283,639 $29,602,301 $ 8,200,000 $21,402,301 Based upon the above allocation, Weld County is not required to competitively bid any service. However, it is anticipated that Weld County will bid out an additional $2,940,000 in asphalt purchases and contracts for overlays, and reconstruction, chip and seal of$1,483,000, for a total of$4,423,000 in bid projects for 2008. A major portion of the $1,500,000 earmarked for Strategic Roads may also be contracted, which raises the potential bid project amount to $5,923,000. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 232 PUBLIC WORKS FUND SUMMARY OF REVENUES 2008 2007 2008 2008 2008 FUND ORG ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 7,004,703 7,354,938 7,354,938 7,354,938 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 6,600,000 6,600,000 6,600,000 6,600,000 TOTAL TAXES 13,604,703 13,954,938 13,954,938 13,954,938 LICENSES&PERMITS 2000 90100 4221 PERMITS 300,000 370,000 370,000 370,000 INTERGOVERNMENTAL REVENUE 2000 90100 4312 MINERAL LEASING 150,000 200,000 200,000 200,000 2000 90100 4316 GRAZING ACT 80,000 80,000 80,000 80,000 2000 90100 4318 PAYMENT IN LIEU OF TAXES 20,000 20,000 20,000 20,000 2000 90100 4334 HIGHWAY USER 7,900,000 8,200,000 8,200,000 8,200,000 2000 90100 4338 MOTOR VEHICLE REG 340,000 340,000 340,000 340,000 2000 90100 4340 GRANTS 4,448,000 4,654,166 4,654,166 4,654,166 TOTAL INTERGOVERNMENTAL REVENUE 12,938,000 13,494,166 13,494,166 13,494,166 MISCELLANEOUS 2000 90100 4680 OTHER 3,187,000 820,233 820,233 820,233 TOTAL PUBLIC WORKS FUND 30,029,703 28,639,337 28,639,337 28,639,337 233 PUBLIC WORKS FUND SUMMARY OF EXPENDITURES 2007 2007 2008 2008 2008 FUND ORG EXPENDITURE FUNCITON BUDGET REQUEST RECOMMEND FINAL 2000 30100 ADMINISTRATION 808,816 823,346 823,346 858,360 2000 32100 TRUCKING 2,812,707 3,408,441 3,408,441 3,554,680 2000 32200 MOTORGRADER 4,142,453 4,291,878 4,291,878 4,419,762 2000 32300 BRIDGE 3,201,229 3,354,468 3,354,468 3,411,732 2000 32400 MAINTENANCE SUPPORT 2,204,888 1,500,998 1,500,998 1,520,994 2000 32500 OTHER PUBLIC WORKS 18,663,960 6,864,305 6,864,305 6,864,305 2000 32600 MINING 2,654,586 1,971,596 1,971,596 2,033,911 2000 32700 PAVEMENT MANAGEMENT - 5,257,592 5,257,592 5,283,639 2000 56200 CITIES AND TOWNS 1,494,595 1,494,595 1,494,595 1,654,918 2000 99999 SALARY CONTINGENCY - 474,759 474,759 - TOTAL PUBLIC WORKS FUND 35,983,234 29,441,978 29,441,978 29,602,301 234 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Administration --2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates complaints; and maintains cost accounting records on projects. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 475,515 $ 461,380 $ 462,380 $ 497,394 Supplies 166,742 93,500 89,750 89,750 Purchased Services 323,604 253,936 271,216 271,216 Fixed Charges 57,835 0 0 0 Capital 6,094 0 0 0 Gross County Cost $ 1,029,790 $ 808,816 $ 823,346 $ 858,360 Revenue 0 0 0 0 Net County Cost $ 1,029,790 $ 808,816 $ 823,346 $ 858,360 Budget Positions 8 7 7 7 SUMMARY OF CHANGES: Personnel Services increased $1,000 based on anticipated overtime in 2008. Supplies decreased a total of $3,750 with Small Items of Equipment being reduced by $9,000 based on historical costs for the past two years. Computer Software and Attachments increased $25,000 based on anticipated purchases for 2008 and historical costs. Uniforms and Clothing decreased $19,750, since outerwear reimbursement costs will be funded from each individual division budget for Public Works. Purchased Services increased$17,280. Memberships and Registrations decreased by$65;Other Purchased Services increased $360 to cover additional Dish Network monthly fees; Utilities increased $24,500 based on historical costs; Phones increased $2,000 based on an increase in employees and their phone needs; Medical Services increased $3,485 based on additional personnel being added to the drug pool for Public Works; Vehicle Expenses increased $10,000 based on figures provided by the Accounting Department; Repair and Maintenance Equipment decreased $15,000 based on a reduction in the number of new radios purchases and historical data; Travel and Meetings decreased $2,000 based on historical figures; and Training decreased $6,000 based on a reduction in out-of-town travel and historical data. Final budget adjustments include an increase in salaries of$35,014. 235 ADMINISTRATION (CONTINUED) 2000-30100 OBJECTIVES: 1)Provide administrative and managerial support and supervision to Public Works and other county departments. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Accurately monitor and report activities of the department according to current reporting methods and performance standards Perform administrative duties with less than 1% error 90% 90% 90% Efficiency Measures FTE's per 10,000/capita .35 .35 .35 Per capita cost(county support) $4.68 $3.57 $3.68 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. The Board approved the upgrade of two Office Tech Ill positions to Accounting Technicians (Grade 17). 236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Trucking - -2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites, and capital improvement projects with 36 full time employees, 14 assigned truck tractors and trailers, 4 loaders, 6 dump trucks and 3 water trailers. Responsible for organizing and supervising the County Community Service Work program and operational supervision and management of trucking contract. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,183,185 $ 1,681,991 $ 1,806,991 $ 1,953,230 Supplies 11,163 10,500 14,100 14,100 Purchased Services 926,279 1,120,216 1,587,350 1,587,350 Fixed Charges 0 0 0 0 Contra Expense -609 0 0 0 Gross County Cost $ 2,120,018 $ 2,812,707 $ 3,408,441 $ 3,554,680 Revenue 0 0 0 0 Net County Cost $ 2,120,018 $ 2,812,707 $ 3,408,441 $ 3,554,680 Budget Positions 15 36 36 36 SUMMARY OF CHANGES: Personnel Services increased$25,000 based on anticipated overtime for 2008. Also, the 2007 salaries were understated when the department went from contract trucks to in-house staff due to benefits. Supplies increased $3,600 based on the increased reimbursement per employee for outerwear and boots. Purchased Services increased a total of $467,134 with Utilities being increased$384 to cover additional port-o-let service fees,and Vehicle Expense increased $466,750 based on anticipated fuel needs for 2008. Final budget adjustments include an increase in salaries of$146,239. 237 TRUCKING (CONTINUED) 2000-32100 OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000/capita 0.68 1.59 1.54 Per capita cost(county support) $9.64 $12.41 $15.23 Effectiveness Measures(desired results) Operate within budget limits: 95% 95% 95% Complete the annual gravel plan. 100% 100% 100% Confirm 100% of individual complaints and address problems within 30 days. 100% 100% 100% Respond to service calls within 24 hours. 100% 100% 100% Meet established Codes, policies, and practices Yes Yes Yes 95% attendance at all safety meetings 93% 95% 95% All PPE equipment used as required Yes Yes Yes FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 238 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 40 motor graders, 31 grader zones,20 grader stations, one fugitive dust team, and two roving maintenance teams, responsible for the upkeep of gravel roads in Weld County(approximately 2,500 miles). ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,200,919 $ 2,314,518 $ 2,469,684 $ 2,597,568 Supplies 72,700 109,610 108,610 108,610 Purchased Services 1,435,319 1,513,945 1,504,804 1,504,804 Fixed Charges 192,881 204,380 208,780 208,780 Contra Expense -1,245 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3,900,574 $ 4,142,453 $ 4,291,878 $ 4,419,762 Revenue 0 0 0 0 Net County Cost $ 3,900,574 $ 4,142,453 $ 4,291,878 $ 4,419,762 Budget Positions 41 41 44 43 SUMMARY OF CHANGES: Personnel Services increased a total of $155,166. Salaries were increased $162,306 to fund two new positions approved mid-year. Overtime decreased $7,140 based on anticipated overtime costs for 2008. Supplies decreased a total of$1,000. Uniforms and Clothing increased $5,100 because of the increased reimbursement per employee for outerwear and safety boots, and Other Operating Supplies decreased $6,100 based on anticipated costs. Purchased Services decreased a total of$9,141. Utilities decreased$8,595 based on historic utility costs for grader stations;and Vehicle Expense increased$604 based on anticipated fuel costs and figures provided by the Accounting Department. Repair and Maintenance Other decreased$1,150 based on historic costs. Fixed Charges increased$4,400 due to anticipated costs for leased motor graders with front wheel assist. This is funded from the Machinery and Equipment Rental line item. Final budget adjustments include an increase in salaries of$127,884. 239 MOTOR GRADER (CONTINUED) 2000-32200 OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and intergovernmental agreements, and conduct snow removal on 700 miles of paved roads as needed. Prepare chip seal segments for contract upgrade and apply new gravel to 400 miles of road per year, and respond to emergency requests by Warren AFB to keep missile transporter routes open. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000/capita 1.86 1.81 1.84 Per capita cost(county support) $17.73 $18.28 $18.94 Effectiveness Measures (desired results) Spread gravel per annual gravel plan. Perform surface maintenance on gravel roads. Treat chemically treated roads per plan. Perform roving maintenance per plan. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 5 work days to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The Board approved two additional positions mid-year. BOARD ACTION: Approved as recommended. The Board authorized the elimination of one grader zone in southern county, and approved moving the grader operator to the northeast part of the county to serve as a rover grader operator. To accommodate the rover position, Public Works is authorized to retain a trade-in pickup for the rover to drive between grader stations. No change in costs. 240 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: This unit consists of 26 full time employees and 14 seasonal positions with over $5 million of reportable equipment. It is organized as a Bridge section, Construction section, and Drainage section which perform a variety of tasks in those areas. This unit also supports snow and ice control and conducts tree removal on county rights-of-way. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,387,635 $ 1,516,129 $ 1,516,129 $ 1,573,393 Supplies 465,212 548,300 651,595 651,595 Purchased Services 740,377 1,045,800 1,103,820 1,103,820 Fixed Charges 72,594 91,000 82,924 82,924 Contra Expense -367 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,665,451 $ 3,201,229 $ 3,354,468 $ 3,411,732 Revenue 2,539 0 0 0 Net County Cost $ 2,662,912 $ 3,201,229 $ 3,354,468 $ 3,411,732 Budget Positions 26 26 26 26 SUMMARY OF CHANGES: Supplies increased a total of $103,295. Uniforms and Clothing increased by $3,045 because of the increased reimbursement per employee for outerwear and safety boots. Other Operating Supplies increased $20,250 based on supplies needed for capital improvement projects for 2008. Cost of Goods Sold increased $80,000 due to increased costs for steel. Purchased Services increased a total of $58,020. Utilities increased by $520 due to additional port-o-lets and service fees; Other Professional Services increased $68,500 to fund tree removal and tree trimming in this budget which was previously funded from the Other Public Works budget; Vehicle Expense decreased$11,000 based on figures provided by the Accounting Department;and Fixed Charges decreased $8,076 due to a decrease in Machinery and Equipment Rental based on historical costs. Final budget adjustments include an increase in salaries of$57,264. 241 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 OBJECTIVES: 1) Repair and replace old, deteriorated bridges; 2) Construct capital improvement projects; 3) Assist with snow removal on the county road system and all parking lots; 4) Maintain approximately 1,400 bridges in the County. Division replaces approximately seven to nine new bridges each year. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000/capita 1.18 1.15 1.11 Per capita cost(county support) $12.10 $14.14 $14.62 Effectiveness Measures (desired results) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. 80% of utility locations done within 30 days of project start. 95% attendance at all safety meetings Maintain sufficiency rating of: 70% Good - - SR 100-50 25% Fair--SR 49-25 5% Poor--SR less than 25 Maintain bridge system with less than 10% restricted bridges. All critical repairs will be completed within one year from the inspection. 75% of projects and associated tasks meet established milestones. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 242 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400 DEPARTMENT DESCRIPTION: Performs all traffic control maintenance, management of signs, barricades, construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,011,396 $ 1,095,043 $ 627,991 $ 647,987 Supplies 330,281 522,945 564,400 564,400 Purchased Services 446,377 586,900 308,607 308,607 Fixed Charges 7,200 0 0 0 Contra Expense -492 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,794,762 $ 2,204,888 $ 1,500,998 $ 1,520,994 Revenue 89 0 0 0 Net County Cost $ 1,794,673 $ 2,204,888 $ 1,500,998 $ 1,520,994 Budget Positions 19 19 10 10 SUMMARY OF CHANGES: Personnel Services decreased $467,052 because nine employees were moved from this budget into the Pavement Management(32700)budget. Salaries decreased $355,010; Overtime decreased $23,800; Health Insurance decreased $31,609; FICA decreased $21,709; Retirement decreased $29,846; and Medicare decreased $5,078. Supplies increased a total of$41,455. Uniforms and Clothing decreased $1,400 because of the decreased number of employees,and Cost of Goods Sold increased$42,855 to cover the purchase of cattle guards and snow fence that had been removed from the budget last year. Purchased Services decreased $278,293 because Utilities decreased $1,600 based on a smaller number of port-o-lets and Vehicle Expense decreased $276,693 as several vehicles are now funded in the Pavement Management budget(32700). Final budget adjustments include an increase in salaries of$19,996. 243 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly marked roads and bridges, along with responding to the culverts, cattle guards,and potholes on both asphalt and gravel roads; and 2)Assist with the plowing of snow and sanding of paved roads. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000/capita .86 .84 .43 Per capita cost(county support) $8.16 $9.73 $6.52 Effectiveness Measures (desired results) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. Respond and place temporary stop signs within 8 hours of notification. Replace warning advisory and regulatory signs within 7 - 10 working days o f receiving compliant. Complete 100% centerline and 50% shoulder line striping annually. 75% of projects and associated tasks meet established milestones. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Reorganization of Pavement Management done mid-year 2007 has worked well. BOARD ACTION: Approved as recommended. 244 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects are included in this budget unit. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 539,171 $ 668,760 $ 689,805 $ 689,805 Supplies 1,840,605 2,515,000 0 0 Purchased Services 3,591,134 15,480,200 6,174,500 6,174,500 Fixed Charges 547,221 0 0 0 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 6,518,131 $ 18,663,960 $ 6,864,305 $ 6,864,305 Revenue 0 0 0 0 Net County Cost $ 6,518,131 $ 18,663,960 $ 6,864,305 $ 6,864,305 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Personnel Services increased $21,045 based on the 2008 Seasonal Employee chart. Supplies decreased $2,515,000 because asphalt purchases were moved to the Pavement Management (2000-32700) budget. Purchased Services decreased a total of $9,305,700; however, Other Purchased Services increased $2,000 based on anticipated Stormwater Permits to be received. Contract Payments decreased $3,787,000, Strategic Roads decreased $6,387,000, and Right-of-way Purchases increased $446,500 based on the Capital Improvement Plan. Machinery and Equipment Rental increased$146,800 to fund the lease of one excavator. Grants and Donations increased $273,000 for construction, utilities, and rights-of-way for three bridges. Contract costs for 2008 include dust control ($310,000), reseeding ($80,000), utility relocation for Weld County Road 2 ($120,000), relocation of utilities for Weld County Road 18 ($100,000), and relocation of utilities for Weld County Road 52 ($150,000). Construction contracts include $1,500,000 for Weld County's share of the joint project with Larimer County for Weld County Road 13 from State Highway 34 to Weld County Road 62. Right-of-way purchases include Weld County Road 2 ($279,500), Weld County Road 52 ($162,000), and Weld County Road18 ($71,000). Bridge projects include Bridge 87/42.5 over the South Platte ($650,000), Bridge 13/54 with Larimer County($1,300,000), and Bridge 27/66A($1,008,000). 245 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 20 20 16 Efficiency Measures FTE's per 10,000/capita 0 0 0 Per capita cost(county support) $29.62 $82.36 $29.41 Effectiveness Measures (desired results) 95% of all contracted construction projects will not exceed 10% of original contract amount. Submit 5-Year Plan to BOCC by October 1 for future year. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index(PQI)of: Greater than 70% Good -- PQI 8-10 25% Fair-- PQI 6-7 Less than 5% Poor- - PQI 6-0 Maintain sufficiency rating of: 70% Good - -SR 100-50 25% Fair- - SR 49-25 5% Poor-- SR Less than 25 Retreat 100% of existing treated roads annually. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval. See 2008 Work Plan on the County website at www.co.weld.co.us. BOARD ACTION: Approved as recommended. 246 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Mining - - 2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 611,665 $ 650,754 $ 650,754 $ 713,069 Supplies 282,298 798,000 288,882 288,882 Purchased Services 974,168 1,204,332 1,030,160 1,030,160 Fixed Charges 700 1,500 1,800 1,800 Contra Expense -555 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,868,276 $ 2,654,586 $ 1,971,596 $ 2,033,911 Revenue 0 0 0 0 Net County Cost $ 1,868,276 $ 2,654,586 $ 1,971,596 $ 2,033,911 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Supplies decreased a total of $509,118 largely because of the reduction in Road Construction Supplies of $510,218 for work at the Derr Pit, which will not be done. Uniforms and Clothing was increased by $1,100 to cover increased reimbursements per employee for outerwear and safety boots. Purchased Services decreased$174,172 based on fuel, repair, and depreciation figures provided by Accounting. Fixed Charges increased $300 due to anticipated needs and historical costs. Final budget adjustments include an increase in salaries of$62,315. OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities,capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. 247 MINING (CONTINUED) 2000-32600 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000/capita .50 .48 .47 Per capita cost(county support) $8.49 $11.71 $8.71 Effectiveness Measures(desired results) Complete 100% of department's crushing and screening needs for annual maintenance and construction All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 248 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Pavement Management- -2000-32700 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for pavement testing, concrete curb and gutter, crack fill, seal coat, and gravel shoulder improvements, as well as snow removal operations as needed. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 503,052 $ 529,099 Supplies 0 0 2,951,600 2,951,600 Purchased Services 0 0 1,802,940 1,802,940 Capital $ 0 $ 0 $ 0 $ 0 Gross County Cost $ 0 $ 0 $ 5,257,592 $ 5,283,639 Revenue 0 0 Net County Cost $ 0 $ 0 $ 5,257,592 $ 5,283,639 Budget Positions -- -- 9 9 SUMMARY OF CHANGES: This is a new budget established in 2007 with nine full-time employees who were transferred from the Maintenance - Support (32400) budget. This division handles all asphalt paving, patching, asphalt milling and sealing. Part of the Supplies and Purchased Services had previously been funded from either the Maintenance - Support budget (32400)or the Other Public Works budget(32500). Final budget adjustments include an increase in salaries of$26,047. OBJECTIVES: 1) Preserve and maintain the paved road infrastructure; and 2) Assist with the plowing of snow and sanding of paved roads. 249 PAVEMENT MANAGEMENT (CONTINUED) 2000-32700 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs FTE's per 10,000/capita 0.00 0.00 0.39 Per capita cost(county support) $0.00 $0.00 $22.64 Effectiveness Measures(desired results) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index of: Greater than 70% Good -- PQI 8 - 10 25% Fair-- PQI 6 - 7 Less than 5% Poor- - PQI 6 - 0 75% of projects and associated tasks meet established milestones. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 250 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities and Towns - - 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, C. R. S., 1973, 50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,638,836 1,494,595 1,494,595 1,654,918 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,638,836 $ 1,494,595 $ 1,494,595 $ 1,654,918 Revenue 0 0 0 0 Net County Cost $ 1,638,836 $ 1,494,595 $ 1,494,595 $ 1,654,918 Budget Positions - - -- - - -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2008 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Final assessed valuation and mill levy resulted in an increase of$160,323. 251 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue --2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 26,589,356 30,029,703 28,639,337 28,639,337 Net County Cost $ -2A,5R9,35A $ -30n2 f 703 $ -7R$39r237 $ -28,61(1,317 SUMMARY OF CHANGES: A fund balance of $7,250,000 is included in the total available resources, in addition to the revenue shown in the budget. Property tax is set at $7,354,938. Specific ownership tax is estimated to be $6,600,000. HUTF is up$300,000 at$8,200,000. Grant revenue is anticipated is$2,000,000 from Energy Impact, Bridge 87/42.5($749,352), Bridge 13/54A ($1,029,864),and Bridge 27/66A($874,950). Other revenues include$440,000 from landfill impact fees, $183,000 from transportation impact fees, and $60,000 for utilities for Weld County Road 2 from Adams County. Permit revenues are up$70,000. Other revenues are stable,and unchanged. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Fund balance will be reduced $802,641 for strategic roads. At year-end there will be a fund balance of$6,505,880 in the Public Works Fund. The major revenue sources of property tax, SOT, and HUTF are not keeping up with the growing costs of Public Works requirements. In future years more property taxes may have to be shifted to Public Work BOARD ACTION: Approved as recommended. 252 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 474,759 $ 0 Supplies 0 0 0 Purchased Services 0 0 0 Fixed Charges 0 0 0 Capital 0 0 0 Gross County Cost $ 0 $ 0 $ 474,759 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 474,759 $ 0 Budget Positions — — — -- SUMMARY OF CHANGES: Budget reflects a 3.5%salary increase adjustment with rate changes for insurance, 1.5% for post employment benefits (retiree health insurance)and 8.5% contribution to retirement. Health insurance has an increase in rates of 15%; however, life insurance and disability costs remain the same for 2008. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Board approved the 3.5% salary increase and the benefit package proposal, including the increase in the retirement contribution rate. 253 �T "'iM1 41 lURe. COLORADO SOCIAL SERVICES FUND v. (4.2 /� SOCIAL SERVICES Revenue Changes $25,000,000 ■2007 $20,000,000 --.. _- ------ ----- ❑2008 $15,000,000 $10,000,000 $5,000,000 — --_ ----8-- 8 $0 MC_ Property taxes Federal/State Fund Balance 2008 Revenue Total $27,680,814 (2007 $26,614,673) Fund Balance, Property taxes, $2,100,000, 8% $5,775,000, 21% Federal/State, $19,805,814, 71% 255 SOCIAL SERVICES 2008 Expenditures Total $26,500,814 (2007 $25,395,012) Child Welfare Core Services 39% $10,148,000 2% $400,000 TANF$3,495,50C 13% Administration 29% $7,752,264 Miscellaneous 2% $645,500 LEAP $181,70C AND$86,000 0%— 1% Child Support Admin$2,645,25C Day Care 10% 4% $1,146,600 $12,000,000 Expenditure Changes 20081 $10,000,000 2 I®2007, $8,000,000 $6,000,000 $4,000,000 $2,000,000 - l s $0 Q ? aye .3 �°� aye e / °°e CP2 e<' �o� v .�m , CPa \e�,e G°c GCa Pa�C O 9�Qs 4/ \a 256 SEVEN YEAR TREND Social Services $30 ' $25 i`' firate- HAM alfaal al m $20 e ,5 p; to .. j $15 J ��;i s haNaaa'a, gait rim s 17 gall • • :. ' • !! i 41 :hi { $5 11. Rs 0F R' yiin � t ii�hiiii: ai �� x, ., u gh ,�—. • I'P ! ..pie 4 Z n i } • i t x �µ 9'. , m mks- 90„.. $o E n 8 • • Pp uti 2002 2003 2004 2005 2006 2007 2008 257 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $26,500,814. The programs are funded by property tax of $5,775,000, fund balance of$920,000, and state and federal funds of$19,805,814. Over the last two decades, the department has reduced the usage of total county property tax from 12% - 13% to 8% - 9%. The Department is improving preventative services to hold down costs of various programs. A faith based program supports and complements the department's efforts to assist the needs of families. Population growth combined with a high number of families with low income has led to an increase in the demand for services. Improving the number of quality jobs would reduce the need for services in the community. Usage of food stamps has increased over the last few years; however, Medicaid caseloads are stable with modest growth. A large number of the clients come from east Greeley and Evans due to the concentration of poverty in these areas. The department anticipates growth in OAP over the next decade due to the number of citizens that are reaching retirement age. A work load study is being completed to determine if this budget unit is adequately funded. The CBMS system is affecting the level of productivity in processing cases and the amount of time cases are pending. During 2007,the Assistance Payment Division is converting paper records into electronic files; this change should improve productivity for the technicians. The Department has increased the amount of resources dedicated to detecting client fraud. The major challenge associated with fraud is the difficulty of establishing the true household composition. The number of cases and requests for services continue to grow for Child Support due to population growth. The division anticipates that it will be able to continue to improve the number of collections that it receives. Efforts are being made to reduce Medicaid costs by working with clients to ensure other resources are used if available. The majority of clients who use TANF have serious problems that limit their ability to work. Some of these problems include mental health and physical limitations. The impact of CBMS has been significant for clients in delaying payments and benefits. Additional staff resources had to be used to get the system to function. Major programming changes still need to be made to improve the efficiency of the system and to deliver benefits to qualified clients on a timely basis. Since welfare reform, a greater number of clients have applied for and received SSI benefits. Quality day care at an affordable cost will continue to be a challenge for working families to obtain. Last year, the Department expanded client eligibility to 185% of poverty level and gave providers an increase. The Department may see caseload increases as outreach efforts to families are made. In the next decade, population growth and the aging of the community will lead to higher caseloads in OAP. The state is requiring more mandates in adult protection. No significant changes are anticipated for OAP in 2008. 258 Due to an increasing population, federal and state requirements of the Performance Improvement Plan(PIP)and growing substance abuse,the demand for child welfare services is expanding. The community is working on ways to improve mental health services, improve probation, increase day care options, and develop more school programs. The major limiting factor is funding to support programs designed to reduce foster care placements. The department will continue to look for effective ways to limit the number of children in treatment facilities and provide alternative services in Weld County. Each case is carefully monitored to ensure that the child receives adequate treatment in a cost effective manner. Additional staff will focus on ensuring facilities and foster parents are meeting their responsibilities and ensuring the increased service demands of the court are met. New State requirements include provider finger printing and background checks. The cost of heating fuels is expected to remain high over the next several years due to consumption patterns and available resources. Increased demand will continue to result in a high number of applications from clients who are not able to pay heating bills. 259 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2008 FEDERAL AND STATE COUNTY TOTAL County Administration $ 6,873,100 $ 879,164 $ 7,752,264 Other Programs 210,000 98,500 308,500 Child Support Administration 1,772,317 872,933 2,645,250 TANF Targeted Amount 2,010,417 1,485,083 3,495,500 Aid to the Needy Disabled 0 86,000 86,000 Child Care 550,000 596,600 1,146,600 Old Age Pension 130,000 23,500 153,500 Child Welfare 6,190,280 3,957,720 10,148,000 Core Services 108,000 292,000 400,000 LEAP 181,700 0 181,700 General Assistance 105,000 78,500 183,500 Sub-Total $ 18.130,814 $ 8.370,000 $ 26,500,814 Federal/State Reimbursement $ 18,130,814 State/County Contingency $ 200,000 Fraud Incentives 60,000 TANF Adjustment 850,000 Fund Balance 565,000 Sub-Total Revenue $ 19,805.815 County Property Tax/Penalties $ 5,775,000 Fund Balance Usage $ 920,000 Total Revenue $ 26,500,814 260 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs from these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X General Assistance* Optional Optional * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by federal or state law; however, local governments have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X X Youth Services - Casework Services X X Administration: Costs associated with administration also include compensation for direct services through caseworkers, technicians and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than allocation are generally reimbursed through surplus distribution. 261 SOCIAL SERVICES FUND SUMMARY OF REVENUES 2008 2007 2008 2008 2008 FUND ORG ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2100 42111 4112 CURRENT PROPERTY TAXES 5,600,000 5,880,000 5,880,000 5,775,000 INTERGOVERNMENTAL REVENUE 2100 42700 4320 FEDERAL GRANTS - - - 105,000 2100 42110 4336 REIMBURSEMENTS 6,144,680 6,873,100 6,873,100 6,873,100 2100 42111 4336 REIMBURSEMENTS 1,655,000 1,675,000 1,675,000 1,675,000 2100 42115 4336 REIMBURSEMENTS 1,137,000 210,000 210,000 210,000 2100 42200 4336 REIMBURSEMENTS 1,527,351 1,772,317 1,772,317 1,772,317 2100 42365 4336 REIMBURSEMENTS 1,672,917 2,010,417 2,010,417 2,010,417 2100 42375 4336 REIMBURSEMENTS 450,000 550,000 550,000 550,000 2100 42380 4336 REIMBURSEMENTS 140,000 130,000 130,000 130,000 2100 42410 4336 REIMBURSEMENTS 6,006,025 6,190,280 6,190,280 6,190,280 2100 42415 4336 REIMBURSEMENTS - 108,000 108,000 108,000 2100 42610 4336 REIMBURSEMENTS 181,700 181,700 181,700 181,700 TOTAL INTERGOVERNMENTAL REVENUE 18,914,673 19,700,814 19,700,814 19,805,814 TOTAL SOCIAL SERVICES FUND 24,514,673 25,580,814 25,580,814 25,580,814 262 SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 2007 2007 2008 2008 2008 FUND ORG EXPENDITURE FUNCITON BUDGET REQUEST RECOMMEND FINAL 2100 42110 ADMINISTRATION-REGULAR 7,152,907 7,752,264 7,752,264 7,752,264 2100 42115 OTHER PROGRAMS 1,156,276 308,500 308,500 308,500 2100 42200 IV-D ADMINISTRATION 2,279,629 2,645,250 2,645,250 2,645,250 2100 42365 TANF&ADMINISTRATION 3,158,000 3,495,500 3,495,500 3,495,500 2100 42370 NEEDY AND DISABLED 76,000 86,000 86,000 86,000 2100 42375 DAY CARE&ADMINISTRATION 1,053,000 1,146,600 1,146,600 1,146,600 2100 42380 OLD AGE PENSION 175,000 153,500 153,500 153,500 2100 42410 CHILD WELFARE &ADMINISTRATION 9,692,500 10,148,000 10,148,000 10,148,000 2100 42415 PLACEMENT ALTERNATIVE CARE 280,000 400,000 400,000 400,000 2100 42610 LEAP ADMINISTRATION & OUTREACH 181,700 181,700 181,700 181,700 2100 42700 GENERAL ASSISTANCE 190,000 183,500 183,500 183,500 TOTAL SOCIAL SERVICES FUND 25,395,012 26,500,814 26,500,814 26,500,814 263 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: County Administration -- 2100-42110 DEPARTMENT DESCRIPTION: Administration of OAP,Food Stamps, Medicaid,Adult Protection, and Common Support programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation that limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,452,352 $ 5,055,407 $ 5,952,000 $ 5,952,000 Supplies -197,988 -200,000 -200,000 -200,000 Purchased Services 748,453 2,015,500 1,698,764 1,698,764 Fixed Charges -52,522 135,000 105,000 105,000 Contra Expense -3,369 -3,000 -3,500 -3,500 Capital 42,638 150,000 200,000 200,000 Gross County Cost $ 2,989,564 $ 7,152,907 $ 7,752,264 $ 7,752,264 Revenue 2,180,770 6,144,680 6,873,100 6,873,100 Net County Cost $ 808,794 $ 1,008,227 $ 879,164 $ 879,164 Budget Positions 90 93 99 99 SUMMARY OF CHANGES: Population growth, combined with a high number of families with low income, has led to an increase in the demand for services. Usage of food stamps has increased over the last few years. Medicaid caseloads are stable with modest growth. The impact on caseloads due to the opening of the Fort Lupton office is uncertain. A large number of the clients come from east Greeley and Evans due to the concentration of poverty in these areas. The department anticipates growth in OAP over the next decade due to the number of citizens that are reaching retirement age. A work load study is being completed to determine if this budget unit is adequately funded. The CBMS system is affecting the level of productivity in processing cases and the amount of time cases are pending. The Assistance Payment Division is converting paper records into electronic files;this change should improve productivity for the technicians. Improving the number of quality jobs would reduce the need for services in the community. Additional staff are requested to improve the processing times associated with delivering client benefits. 264 COUNTY ADMINISTRATION (CONTINUED) 2100-42110 OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support,and Adult Protection. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average) 15,000 15,500 16,000 Efficiency Measures FTE's per 10,000/capita 3.913 3.957 3.750 Per capita cost $3.52 $4.29 $3.67 Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The additional six positions are due to growth in caseload and to deal with CBMS requirements for payment recovery. BOARD ACTION: Approved as recommended. Additional positions were approved as recommended. 265 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2100-42111 DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and Property Tax. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 6,546,256 7,255,000 7,575,000 7,450,000 Net County Cost $ -6,546,256 $ -7,255,000 $ -7,575,000 $ -7,450,000 Budget Positions -- - - - - - - SUMMARY OF CHANGES: Property tax is budgeted at$5,775,000 for 2008. The difference is a combination of special revenue from various department programs. The loss of Child Support incentives will reduce revenue by about $300,000 for 2008. Over the last two decades, the department has reduced the usage of total county property tax from 12 - 13% down to 8 - 9%. Besides property tax, this budget includes $200,000 from State County Contingency, $60,000 for fraud incentives, $850,000 for TANF adjustment, and $565,000 in miscellaneous revenues. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: In the Final Budget the Board shifted County General Fund dollars to fund the match of the CDOT transportation grant in the Human Services Fund in the amount of$105,000 for Community Services Block grant (CSBG)funding. The $105,000 was displaced in the Social Services Fund by funding General Assistance with CSBG funds. As a result, the property tax amount for the Social Services Fund was reduced by $105,000, and the property tax for the General Fund was increased by $105,000 to fund this transfer. CSBG funds were added to the Social Services Fund in the amount of$105,000. 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100-42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor or temporary programs for the Department of Social Services. It includes Employment First, Medical Exams, Fraud, Food Stamps Refunds, and Supporting Healthy Marriages. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 112,040 $ 91,776 $ 126,000 $ 126,000 Supplies 0 0 0 0 Purchased Services 7,638 7,500 7,500 7,500 Fixed Charges 175,533 1,057,000 175,000 175,000 Capital 0 0 0 0 Gross County Cost $ 295,211 $ 1,156,276 $ 308,500 $ 308,500 Revenue 176,772 1,137,000 210,000 210,000 Net County Cost $ 118,439 $ 19,276 $ 98,500 $ 98,500 Budget Positions 2.5 4.5 4.5 4.5 SUMMARY OF CHANGES: No significant changes are anticipated for the other programs funded under this budget unit. The department has increased the amount of resources dedicated to detecting client fraud. The major challenge associated with fraud is the difficulty of establishing the true household composition. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Fraud is a program that is designed to detect clients that should not be receiving benefits. Supporting Healthy Marriages is a federal grant to assist married couples in improving their relationships and providing supportive services, if appropriate. 267 OTHER PROGRAMS (CONTINUED) 2100-42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,600 2,000 2,000 Efficiency Measures FTE's per 10,000/capita .109 .191 .188 Per capita cost(county support) $0.52 $0.08 $0.42 Effectiveness Measures (desired results) Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, & serve mandatory food stamp recipients 100% 100% 100% Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 268 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration - -2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,788,912 $ 1,736,779 $ 2,073,000 $ 2,073,000 Supplies 138,564 70,000 100,000 100,000 Purchased Services 300,224 411,850 384,750 384,750 Fixed Charges 81,023 61,000 87,500 87,500 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,308,723 $ 2,279,629 $ 2,645,250 $ 2,645,250 Revenue 1,487,285 1,527,351 1,772,318 1,772,318 Net County Cost $ 821,438 $ 752,278 $ 872,932 $ 872,932 Budget Positions 25 29 29 29 SUMMARY OF CHANGES: The number of cases and requests for services continue to grow for Child Support due to population growth. The division anticipates that it will be able to continue to improve the number of collections that it receives. Beginning in 2007, efforts are being made to reduce Medicaid cost by working with clients to ensure other insurance resources are used if available. OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 269 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 6,000 6,500 6,500 Efficiency Measures FTE's per 10,000/capita 1.087 1.234 1.208 Per capita cost(county support) $3.57 $3.20 $3.64 Effectiveness Measures(desired results) Establish Paternity 94% 94% 94% Cases with Court Orders 84% 84% 84% Collection Rate Current Support 61% 61% 61% Cases Paying on Arrears 53% 53% 53% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 270 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER: Families and Administration (TANF)-- 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 872,722 $ 1,776,500 $ 1,726,500 $ 1,726,500 Supplies 54,757 45,000 45,000 45,000 Purchased Services 63,450 83,500 64,000 64,000 Fixed Charges 1,586,710 1,268,000 1,675,000 1,675,000 Contra Expense -3,419 -20,000 -20,000 -20,000 Capital 0 5,000 5,000 5,000 Gross County Cost $ 2,574,220 $ 3,158,000 $ 3,495,500 $ 3,495,500 Revenue 1,945,715 1,672,917 2,010,417 2,010,417 Net County Cost $ 628,505 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: The majority of clients who use TANF have major problems that limit their ability to work. Some of these problems include mental health and physical limitations. The impact of CBMS has been significant for clients in delaying payments and benefits. Additional staff resources had to be used to get the system to function. Major programming changes still need to be made to improve the efficiency of the system and to deliver benefits to qualified clients on a timely basis. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 271 TANF ADMINISTRATION (CONTINUED) 2100-42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads (Average) 500 500 500 Efficiency Measures FTE's per 10,000/capita .478 .468 .458 Per capita cost(county support) $2.73 $6.32 $6.19 Effectiveness Measures (desired results) Work participation rate - one parent family 50% 50% 50% Work participation rate - two parent family 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 272 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled - -2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 97,383 106,000 106,000 106,000 Contra Account -20,796 -30,000 -20,000 -20,000 Capital 0 0 0 0 Gross County Cost $ 76,587 $ 76,000 $ 86,000 $ 86,000 Revenue 0 0 0 0 Net County Cost $ 76,587 $ 76,000 $ 86,000 $ 86,000 Budget Positions -- - - - - -- SUMMARY OF CHANGES: No significant changes are anticipated for 2008 for this program. The condition of the local economy affects this program. When jobs are not plentiful, a greater number of individuals tend to file for disability, since employers can be very selective with individuals they employ. Since welfare reform, a greater number of clients have applied for and received SSI benefits. The cost of medical assessments is anticipated to increase during 2008. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 273 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 2,600 2,600 2,600 Efficiency Measures Per capita cost(county support) $0.33 $0.32 $0.36 Effectiveness Measures (desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Care - -2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 581,846 $ 414,000 $ 612,500 $ 612,500 Supplies 56,666 22,000 17,000 17,000 Purchased Services 6,280 9,500 9,500 9,500 Contra Expense 0 0 0 0 Fixed Expense 398,475 607,500 507,500 507,500 Capital 0 0 0 0 Gross County Cost $ 1,043,267 $ 1,053,000 $ 1,146,500 $ 1,146,500 Revenue 411,671 450,000 550,000 550,000 Net County Cost $ 631,596 $ 603,000 $ 596,500 $ 596,500 Budget Positions 5.5 5.5 5.5 5.5 SUMMARY OF CHANGES: Quality day care at an affordable cost will continue to be a challenge for working families to obtain. During 2006, the Department expanded client eligibility to 185% of poverty level and gave provider increases. The Department may see caseload increases as outreach efforts to families are made. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for special needs children who are in child protection. 275 CHILD CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 650 650 650 Efficiency Measures FTE's per 10,000/capita .239 .234 .229 Per capita cost(county support) $2.75 $2.57 $2.49 Effectiveness Measures(desired results) Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 276 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension - -2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 114,304 $ 150,000 $ 125,000 $ 125,000 Supplies 8,246 9,000 9,000 9,000 Purchased Services 10,474 9,000 11,000 11,000 Fixed Charges 8,653 9,000 10,500 10,500 Contra Expense -95 -2,000 -2,000 -2,000 Gross County Cost $ 141,582 $ 175,000 $ 153,500 $ 153,500 Revenue 125,596 140,000 130,000 130,000 Net County Cost $ 15,986 $ 35,000 $ 23,500 $ 23,500 Budget Positions - - - - -- -- SUMMARY OF CHANGES: In the next decade population growth and the aging of the community will lead to higher caseloads. The State is requiring more mandated services in caring for senior citizens. No significant changes are anticipated for OAP in 2008. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is five percent. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 277 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 2,200 2,200 2,200 Efficiency Measures Per capita cost(county support) $0.07 $0.15 $0.10 Effectiveness Measures(desired results) Approve applications within 45 days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 278 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Chid Welfare and Administration -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 5,302,085 $ 5,775,000 $ 6,055,000 $ 6,055,000 Supplies 565,241 340,000 500,000 500,000 Purchased Services 890,210 917,500 1,043,000 1,043,000 Contra Expenses -145,808 -200,000 -350,000 -350,000 Fixed Charges 2,211,347 2,810,000 2,850,000 2,850,000 Capital 0 50,000 50,000 50,000 Gross County Cost $ 8,823,075 $ 9,692,500 $ 10,148,000 $ 10,148,000 Revenue 6,045,948 6,006,025 6,190,280 6,190,280 Net County Cost $ 2,777,127 $ 3,686,475 $ 3,957,720 $ 3,957,720 Budget Positions 62 79 85 89 SUMMARY OF CHANGES: Due to an increasing population, Federal and State requirements, and growing substance abuse,the demand for child welfare services is expanding. The community is working on ways to improve mental health services, improve probation, increase day care options, and develop more school programs. The major limiting factor is funding to support programs designed to reduce foster care placements. The department will continue to look for effective ways to limit the number of children in treatment facilities. Each case is carefully monitored to ensure that the child receives adequate treatment in a cost effective manner. Additional staff will focus on ensuring facilities and foster parents are meeting their responsibilities and ensuring the Department meets the demand of Federal Performance Improvement Plan(PIP) requirements. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 279 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Average Case Load 1,100 1,100 1,100 Efficiency Measures FTE's per 10,000/capita 2.696 3.362 3.542 Per capita cost(county support) $12.07 $15.69 $16.49 Effectiveness Measures(desired results) Reduce RTC placement(Average) 90 90 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Additional 6 FTE's were approved by the Board in July. The restructuring added one Manager and five Case Worker III positions for Foster Care Coordinator(3), Adoption Resource Specialist(1), and CHRP Coordinator (1). Costs for the new positions ($330,780) will be offset by CHRP/SSI funding of $341,508. BOARD ACTION: Approved as recommended. Six additional positions and restructuring was approved in August, 2007. On October 27, 2007, the Board authorized four additional Caseworker III positions to do child abuse and neglect assessments due to caseload increase. 280 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services -- 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,658 0 0 0 Fixed Charges 333,919 280,000 400,000 400,000 Capital 0 0 0 0 Gross County Cost $ 335,577 $ 280,000 $ 400,000 $ 400,000 Revenue 90,400 0 0 0 Net County Cost $ 245,177 $ 280,000 $ 400,000 $ 400,000 Budget Positions - - 3 3 3 SUMMARY OF CHANGES: Funding for this program is anticipated to increase during 2008. A significant portion of these dollars goes to visitation of children by their families. Core Services will continue to be used to limit and shorten the number of foster care placements and to meet the demands of the Drug Court and associated programs. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 281 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 150 150 150 Efficiency Measures Per capita cost(county support) $1.07 $1.19 $1.22 Effectiveness Measures(desired results) Amount above allocation 0 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 282 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program BUDGET UNIT TITLE AND NUMBER: and Administration - - 2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 134,071 $ 162,500 $ 163,500 $ 163,500 Supplies 71,034 2,000 2,000 2,000 Purchased Services 11,440 17,200 16,200 16,200 Fixed Charges 1,027 0 0 0 Capital 0 0 0 0 Gross County Cost $ 217,572 $ 181,700 $ 181,700 $ 181,700 Revenue 162,118 181,700 181,700 181,700 Net County Cost $ 55,454 $ 0 $ 0 $ 0 Budget Positions 5 5 5.5 5.5 SUMMARY OF CHANGES: The cost of heating fuels is expected to remain high over the next several years due to consumption patterns and available resources. Increased demand will continue to result in a high number of applications from clients who are not able to pay heating bills. The State government has increased funding from the mineral and energy severance tax to provide for LEAP benefits. To qualify a family needs to earn less than 185% of the poverty level. Due to the heavy volume of applications and the needs to provide reception help, one-half FTE is requested. This position will be funded 100% out of federal funding OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 283 LEAP ADMINISTRATION (CONTINUED) 2100-42610/42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 4,000 4,000 4,500 Efficiency Measures FTE's per 10,000/capita .217 .213 .229 Per capita cost(county support) $0.02 $0.00 $0.00 Effectiveness Measures(desired results) Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Addition of .5 FTE is justified with more applicants, due to energy prices. BOARD ACTION: Approved as recommended. The additional .5 FTE was approved. 284 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 127,293 193,000 187,000 187,000 Contra Expense -300 -3,000 -3,500 -3,500 Capital 0 0 0 0 Gross County Cost $ 126,993 $ 190,000 $ 183,500 $ 183,500 Revenue 0 0 0 105,000 Net County Cost $ 126,993 $ 190,000 $ 183,500 $ 78,500 Budget Positions - - -- - - - - SUMMARY OF CHANGES: Expenditures for dental, vision, prescriptions, and in-kind services have remained fairly stable over the last few years. The State budget problems have created a stronger need for General Administrative funds. Below is a breakdown of the amounts requested for the different categories under General Assistance: Dental $ 17,000 Vision 22,000 Shelter 40,000 In-Kind 5,000 Prescription 5,000 Burial 78,000 Shelter Care Management 20,000 Refund -3,500 Total $183,500 285 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter(Average) 80 80 80 Efficiency Measures Per capita cost(county support) $0.55 $0.81 $0.77 Effectiveness Measures (desired results) Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The Board has near total discretion on policies relating to these program payments and eligibility. The program is funded by $105,000 in Community Services Block Grant (CSBG) funds, and $78,500 in county funds. BOARD ACTION: In the Final Budget the Board shifted County General Fund dollars to fund the match of the CDOT transportation grant in the Human Services Fund in the amount of$105,000 for Community Services Block grant(CSBG)funding. The $105,000 was displaced in the Social Services Fund by funding General Assistance with CSBG funds. As a result, the property tax amount for the Social Services Fund was reduced by $105,000, and the property tax for the General Fund was increased by $105,000 to fund this transfer. CSBG funds were added to the Social Services Fund in the amount of$105,000. 286 *\H} PU ': LIC HEALTH AND ENVIRONMENT FUND HEALTH FUND Revenue changes $4,000,000 e N- co cob ow cri co $3,500,000 _.. - cl;N _____.. ------ - — a -e3 III I i5 $3,000,000 _ � �'- ❑2007 _.. m w __.. -ITP! co Aim tI't;i Ppa O2008 , $2,500,000 _-.._.__- H-;ts --._ ''-- _P,I F ki :„yiili NKr __- bh $2,000,000 -___ __ _ O OP { �AA`i�$$;';� m�p�I C.`�li Ir6h, Egd pI n $1,500,000 ..__ lhai - _____ mon PP o Will N N- N r p 0 o Nge $1,000,000 r~--r__ .._-_-N r NW - _._— 00 00 Its I -.. 0 0 o *ft r ,ii r o 0 N- or pit r r r w w to m o yr F» vOR �qro, h":,1.: _ ��,. $500,000 in, - yFE,mil __ Fill M N __ ilin !go iio —1777, Inii Solid Waste Chg for Federal/State Licenses& Miscellaneous Fund Balance General Fd Trfs Trfs Services Permits 2008 Revenue Total $8,847,527 (2007 $8,300,424) Licenses & Federal/State, i Permits, $3,383,343, 38% $321,400, 4% Chg for Services, H_,_ i Miscellaneous, $779,150, 9% —. i i- $16,900, 0% Fund Balance, Solid Waste Iris, 7 — $700,000, 8% $707,377, 8% General Fd Trfs, $2,939,357, 33% 287 HEALTH FUND 2008 Expenditures Total $8,147,527 (2007 $7,600,424) Health Community Communications, Health Services, $1,540,735, 19% $3,673,859, 44% Administration, IIIIIIIIIIIIIIIk $220,000, 3% Envirnmental Health Health Services, Awareness, $2,253,571, $459,362, 6% 28% 0) 0) N N CO C $4,000,000 Expenditure Changes COEft $3,500,000 $3,000,000 el �- - - $2,500,000 669 - ®20071 $2,000,000 fly O2008 $1 ,500,000 "' N $1 ,000,000 N $500,000 CV —LN 0 0 69 fA 69 $0 - ..e 5 • c 5 5 e .oe ��° o° °e e5 c:I fir ta �ecc eb. �.) G Nee' oj�� G°� 288 SEVEN YEAR TREND Health Subsidy 3.5 3 — ' 3. 1'�' S' l i i. irPar i VI • 6i. k pH• U) re 1 H 9 � 4, I '_ p , -iE i r'�Js�. II igrithigh m x " i_ 1 F • J �$� 4 MI f • ylq�, i v k '1 • C.i9l I4iIi vs _ __ i� is d' 1.5 ! .1 E4 ; _ 3 �_°ill __. t, uryc!;Sr:. TAW ligis ppi'9 3. i'14 bas• • lIti3li i �.iI I: � I mina* th-' : , ' Ii PaiR i ; q H I • • n a. I. F. lare A„ Mal ffiNI24 it A1 i iI, _ cal "'_''31„ ' a '��" l�I {IR I1101 :RES Yii,Yy 2;{fy� 44 '� Y,•40 5� I' 2002 2003 2004 2005 2006 2007 2008 289 PUBLIC HEALTH FUND SUMMARY The 2008 budget request for the Weld County Department of Public Health and Environment, as prepared, represents an increase to net county cost over the approved 2007 budget of$400,967. Sixty-two percent of this increase ($247,666) is related to cost-of-living and PERA adjustments anticipated in 2008. Thirty-eight percent of this increase ($153,301) is related to targeted funding requests for program activities justified below. The 2008 budget, as presented, is requested to support the department in achieving its strategic goals and priorities, allow for the provision of the ten essential public health services,and enable core public health functions to be fulfilled on behalf of the residents of Weld County. The Administrative Services Division request for 2008 projects a net increase of $17,894 in the overall proposed county cost from the approved 2007 budget. This increase for 2008, which is allocated as overhead to the other divisions in the department, is due entirely to the proposed increased cost for Personnel Services resulting from anticipated cost-of-living salary increases, a 0.9 percent increase in the county contribution to PERA, and increased cost of health insurance. Expense savings and revenue increases in other areas of the 2008 budget request offset the total amount of increases in Personnel Services costs($25,849). Increased revenue is again projected for 2008 from the issuance of a greater number of certified copies of birth and death certificates over 2007 estimates. Of note in the Administration Division's budget request is the continued stability in FTE per 10,000/capita reflecting greater staff efficiency in serving the growing population of Weld County. The Health Communication, Education and Planning Division of the Department(formerly known as Health Promotion Section)projects a net increase in county support for its programs of$105,850 when compared to 2007. As with other divisions, a significant portion of this increase is due to cost-of-living salary adjustments, PERA contributions, and rising health insurance costs. Federal and State support for some programs within this division are in transition at the time this budget request was submitted (e.g., uncertain Federal Title V funding for Abstinence Education - - new Medicaid funding anticipated to support human sexuality and healthy relationship education; and transition from Federal support for Steps to a Healthier Colorado to State support for a developing Live Well Colorado wellness program.) The Department requests includes three personnel requests: (1) Steps to a Healthier Weld coordinator position beginning in September 2008 - - currently grant funded (1.0 FTE; grade 37); (2) 0.5 FTE Weld County Employee Wellness Coordinator;and(3)parity adjustment for the Health Data Specialist position(change to grade 48). The 2008 budget request for Health Communication, Education and Planning also includes grant funded support of an additional 0.5 FTE fora Colorado Women's Cancer Control Initiative Outreach Specialist. The department's request to support the Steps Coordinator position beyond September 2008 results from the tremendous success of this program in educating the public on America's most significant epidemic--obesity. This program has engaged business,municipal governments, schools, media, medical professionals and the general public in campaigns to improve healthy lifestyles by focusing on nutrition and physical activity. In addition, the program has implemented interventions around asthma and diabetes early identification and self management. Rising health care costs, largely due to poor health status from lifestyle choices and preventable illnesses, will continue to plague Weld County as a large employer unless specific, research-proven, employee wellness programs are further developed. The department proposes building on the county's successful employee wellness committee by adding a dedicated part-time FTE that would work with all county departments through Human Resources, elected officials, and department heads to implement additional education, screening and chronic disease self-management programs for 290 county employees. This FTE, as proposed, would be housed in the Department of Health due to its expertise in this field and would allow these new offerings to be integrated with on-going community outreach and health promotion activities already offered by the department. A comprehensive report on the potential benefits and cost-savings of an expanded Employee Wellness program has been completed and is available to supplement this budget request. The department recognizes that, while the additional net county costs to implement this 0.5 FTE Wellness Coordinator would be charged to the Division of Health Communication, Education and Planning, the benefits would accrue to all county departments and employees. The division has scheduled reductions in FTE's in other programs due to anticipated losses in grant support (e.g., Tobacco Education). The division's 2008 budget request also includes an increase of $21,617 dollars in Purchased Services to support public education activities aimed at improving healthy lifestyles, reducing disparities in health outcomes for chronic diseases, and continuing to inform youth about healthy relationships. The Public Health Services(formerly known as Community Health Services)Division 2008 budget request includes a projected increase in net county cost of$97,607. Forty-two percent($41,222) of this increase is due to cost-of-living salary increases, increased PERA contributions, and the higher cost of health insurance. Supply costs are projected to increase by $36,100 due to the higher costs to purchase pharmaceutical supplies. Purchased Services expense is anticipated to increase by$39,864, largely related to the increased cost of information technology(e.g.,electronic medical records, system maintenance and connectivity). Fixed charges for 2008 will increase by $4,067 due to additional provider liability insurance costs not previously incurred by the department. Revenues are projected to increase by $23,646 for 2008 as a result of the department being awarded additional federal/state contract funding in a variety of programs offered through the Public Health Services Division. FTE's in this Division decrease by 1.25 due to reorganization. The Environmental Health Services Division 2008 budget request proposes an increase in net county cost of $138,571 over the approved 2007 budget. Sixty-three percent ($87,553) of this increase results from increased Personnel Services costs due entirely to projected cost-of-living salary increases, increased PERA contributions, and the higher cost of health insurance. No additional FTE has been requested. Supplies are budgeted to decrease by$8,891 (5 percent)and Purchased Services is projected to decrease by $24,151 (8.3 percent), primarily as the result of transferring bioterrorism readiness expenses to another division (Public Health Preparedness). The Department of Public Health and Environment continues to be challenged with keeping pace with the demand for services as Weld County continues to be one of the fastest growing regions of Colorado. In addition, the complexity of the work and the intermittent surges in activity in the area of Public Health (e.g., bioterrorism readiness, disease control and investigation of West Nile virus infection, Pertussis, rabies, Q-fever, influenza, and other communicable diseases endemic to our region,SARS readiness,etc.)create unique staffing issues that add to routine functions. The department's 2008 request very conscientiously and modestly anticipates the work load for the coming year and will provide the department the minimum resources needed to carry out its essential services and core functions. 291 PUBLIC HEALTH FUND SUMMARY OF REVENUES 2008 2007 2008 2008 2008 FUND ORG ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL LICENSES&PERMITS 2560 41400 4210 LICENSES 116,400 116,400 116,400 116,400 2560 41400 4221 PERMITS 269,500 205,000 205,000 205,000 TOTAL LICENSES&PERMITS 385,900 321,400 321,400 321,400 INTERGOVERNMENTAL REVENUE 2530 41300 4321 MEDICAID 26,200 36,900 36,900 36,900 2530 99900 4321 MEDICAID 199,756 207,547 207,547 207,547 2530 41300 4322 MEDICARE 4,000 4,000 4,000 4,000 2530 99900 4322 MEDICARE 1,000 1,000 1,000 1,000 2530 99900 4336 REIMBURSEMENTS 40,000 40,000 40,000 40,000 2500 41100 4340 GRANTS 281,111 338,457 338,457 338,457 2500 99900 4340 GRANTS 16,342 - - - 2520 99900 4340 GRANTS 1,109,385 999,670 999,670 999,670 2530 99900 4340 GRANTS 1,266,117 1,231,477 1,231,477 1,231,477 2535 41300 4340 GRANTS 85,000 83,465 83,465 83,465 2560 41400 4340 GRANTS 13,250 11,750 11,750 11,750 2560 99900 4340 GRANTS 116,776 86,000 86,000 86,000 2564 41400 4340 GRANTS 91,000 - - - 2580 99900 4340 GRANTS - 343,077 343,077 343,077 2500 41100 4356 COUNTIES 2,538,390 2,939,357 2,939,357 2,939,357 TOTAL INTERGOVERNMENTAL REVENUE 5,788,327 6,322,700 6,322,700 6,322,700 CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 200,000 220,000 220,000 220,000 2530 41300 4410 CHARGE FOR SERVICES 190,020 201,350 201,350 201,350 2530 99900 4410 CHARGE FOR SERVICES 58,800 88,800 88,800 88,800 2560 41400 4410 CHARGE FOR SERVICES 253,500 269,000 269,000 269,000 TOTAL CHARGE FOR SERVICES 702,320 779,150 779,150 779,150 MISCELLANEOUS 2530 99900 4690 DONATIONS 15,000 15,000 15,000 15,000 2560 41400 4730 OTHER FEES 1,500 1,900 1,900 1,900 TOTAL MISCELLANEOUS 16,500 16,900 16,900 16,900 TRANSFER-IN 2560 41400 712700 TRANSFER 707,377 707,377 707,377 707,377 TOTAL PUBLIC HEALTH FUND 7,600,424 8,147,527 8,147,527 8,147,527 292 PUBLIC HEALTH FUND SUMMARY OF EXPENDITURES 2007 2007 2008 2008 2008 FUND ORG EXPENDITURE FUNCITON BUDGET REQUEST RECOMMEND FINAL 2500 41100 ADMINISTRATION 200,000 220,000 220,000 220,000 2500 99900 UNALLOCATED GRANTS 16,342 , - - - 2520 41210 GENERAL HEALTH EDUCATION 432,650 593,339 593,339 593,339 2520 99900 UNALLOCATED GRANTS 1,111,950 947,396 947,396 947,396 2530 41300 NURSING 905,199 880,396 880,396 880,396 2530 99900 UNALLOCATED GRANTS 2,548,077 2,670,949 2,670,949 2,670,949 2535 41300 NURSING 99,330 122,514 122,514 122,514 2560 41400 ENVIROMENTAL 2,076,435 2,155,950 2,155,950 2,155,950 2560 99900 UNALLOCATED GRANTS 116,776 97,621 97,621 97,621 2564 41400 ENVIROMENTAL 93,665 - - - 2580 41500 PUBLIC HEALTH PREPAREDNESS - 67,162 67,162 67,162 2580 99900 UNALLOCATED GRANTS - 392,200 392,200 392,200 TOTAL PUBLIC HEALTH FUND 7,600,424 8,147,527 8,147,527 8,147,527 293 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Summary- -All Departments - - Fund 2500 DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 4,836,044 $ 5,416,492 $ 5,837,681 $ 5,837,681 Supplies 589,975 548,778 516,429 516,429 Purchased Services 1,370,122 1,634,954 1,778,667 1,778,667 Fixed Charges 491,381 812,119 937,229 937,229 Contra Expense -490,876 -811,919 -922,479 -922,479 Capital 28,622 0 0 0 Gross County Cost $ 6,825,268 $ 7,600,424 $ 8,147,527 $ 8,147,527 Revenue 5,144,431 5,062,034 5,208,170 5,208,170 Net County Cost $ 1,680,837 $ 2,538,390 $ 2,939,357 $ 2,939,357 Budget Positions 83.92 93.34 95.09 95.09 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)To monitor and protect the environment of Weld County; 3)To provide surveillance of and intervention in developing health problems within the population of Weld County; and 4)To develop programs that address the major public health issues within the county. 294 HEALTH FUND SUMMARY (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures FTE's per 10,000/capita 3.81 4.12 4.07 Per capita cost(county support) $7.64 $11.20 $12.59 Effectiveness Measures (desired results) See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: Approved as recommended. 295 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue - - 2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services Supplies Purchased Services Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 0 281,111 338,457 338,457 Net Cnnnty Cnst $ 0 $ -281.111 $ -33•,457 $ -338,457 SUMMARY OF CHANGES: The State of Colorado has reinstated funding, pursuant to Section 25-1-515, C. R. S., to provide support on a per capita basis for local and regional health services. The amount shown is the projected amount the Department of Public Health and Environment will receive in 2008. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: Approved as recommended. 296 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration Services -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment,including personnel,fiscal management,data and records management,procurement and facilities management. The Executive Director is the official registrar of vital statistics for Weld County. Records of births and deaths that occur in Weld County are kept and certified copies are available upon request from the deputy registrars. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 455,590 $ 527,054 $ 552,903 $ 552,903 Supplies 8,848 28,350 16,550 16,550 Purchased Services 335,019 472,857 480,360 480,360 Fixed Charges 215 0 0 0 Contra Expense -490,876 -811,919 -829,813 -829,813 Capital 0 0 0 0 Gross County Cost $ 308,796 $ 216,342 $ 220,000 $ 220,000 Revenue 308,796 216,342 220,000 220,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 7.5 8.0 8.0 8.0 SUMMARY OF CHANGES: The Administration Services Division's overall proposed increase of $17,894 in net county cost(Contra Expense is allocated as overhead to the other divisions within the department) is due to the increased cost for Personnel and Purchased Services. Personnel Services reflects an increase of $25,849 which is a result of the proposed cost-of-living salary increase, a 0.9 percent increase in the county contribution to PERA, and increased cost of health insurance. The Information Technology and Communication component of the Bioterrorism Grant was transferred into the Division of Public Health Preparedness mid-year, 2007. A result of this is the $11,800 decrease in Supplies. The increase in Purchased Services ($7,503) is primarily the result of projected increases in postage expense,data processing,phone services,travel,and other professional services. The $3,658 increase in Revenue is the net result of the decrease from the transfer of the Bioterrorism Grant funding, plus the anticipated increase in revenue from the issuance of certified copies of birth and death certificates. 297 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Certify death records and home birth records for events that occur in Weld County; 2) Issue birth and death certificates and provide assistance to the public in obtaining these records; 3)Promote effective and efficient delivery of services to the community by providing fiscal and managerial support to the Environmental Health and Public Health Services Divisions. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Birth/ Death Certificates issued 18,159 20,050 21,050 Efficiency Measures FTE's per 10,000/capita .34 .35 .34 Per capita cost $2.23 $3.58 $3.56 Effectiveness Measures (desired results) Increased number of certified copies of birth and death records issued. Increased collection of Medicaid and self pay revenue for clinic services. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with the mid-year 2007 creation of the Public Health Preparedness (2500-51500) budget unit, and the transfer of the Bioterrorism Grant to that budget unit. BOARD ACTION: Approved as recommended. 298 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Health Communication Section -- 2520-41210 DEPARTMENT DESCRIPTION: Health Communication, Education and Planning includes grant funded and county funded health promotion/prevention programs that provide resources and expertise for the department and the community. The Health Communication team serves as the liaison with the local TV/radio/newspaper media for the health department. They plan,develop and disseminate emergency communication and educational materials to the public. The Health Promotion Team provides support internally for producing educational materials, reports, and local health data. Health Communication partners with the community in developing and implementing programs to promote healthy behaviors. Programs include traffic safety and prevention of unintentional injuries, nutrition and fitness programs, diabetes and asthma prevention, cancer prevention, tobacco use prevention, and abstinence education for prevention of teen sex, unintended pregnancy and STI/HIV. Coalitions such as Drive Smart Weld County, the Diabetes Coalition, Steps Consortium, the Women's Health Consortium, and the Tobacco Coalition provide support to the department to address these important health issues in Weld County. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 658,309 $ 820,631 $ 899,501 $ 899,501 Supplies 102,018 185,043 90,985 90,985 Purchased Services 402,288 399,422 421,039 421,039 Fixed Charges 85,131 139,504 142,923 142,923 Contra Expense 0 0 -13,713 -13,713 Gross County Cost $ 1,247,746 $ 1,544,600 $ 1,540,735 $ 1,540,735 Revenue 1,041,743 1,109,385 999,670 999,670 Net County Cost $ 206,003 $ 435,215 $ 541,065 $ 541,065 Budget Positions 9.75 14.50 15.0 15.0 SUMMARY OF CHANGES: Personnel costs will increase by $78,870 with salary increases, the addition of a .5 FTE CWCCI Outreach Specialist, County Wellness Coordinator position and a request to upgrade the Health Data Specialist position to a Grade 48, Epidemiologist. FTE will increase from 14.5 to 15.0 with the addition of the .5 Wellness Coordinator funded by county general funds. The .5 FTE nurse counselor position with Abstinence was funded with Title V funding. We have redistributed the 1.5 FTE hours between the three part-time staff to cover this loss. The Office Technician position (.5 FTE)with the Tobacco program has been eliminated for 2007-2008. The Steps to a Healthier Weld County Coordinator position,currently grant funded,will transition to a county funded position in September, 2008 at the current Grade, 37. 299 HEALTH COMMUNICATION SECTION (CONTINUED) 2520-41210 SUMMARY OF CHANGES(CONTINUED): Supply expenses will decrease by$94,058 with decreases in the supply budgets for the Tobacco Program, Steps, Title V and the Disparities grant. CWCCI supplies will increase slightly. Overall Purchased Services will increase by$21,617 for Steps, General Health Education and Abstinence Education and the Disparities grant. Overhead will increase by$3,419 for all programs. Revenue is expected to decrease by$109,715 with decreases in funding for the Tobacco Education Program, Disparities Grant and elimination of the Title V Abstinence funding on the Federal level ($65,000). CWCCI revenue increased by $41,000 and Steps funding is level. OBJECTIVES: 1) Identify and implement the best practices for health promotion and disease prevention through population based programs that promote positive human development,behavior change and improved health outcomes for the community;2)Partner with community agencies and schools to implement programs that address identified health issues in Weld County, including tobacco use, abstinence from teen sex, pregnancy and HIV/STI prevention, traffic safety and unintentional injuries,cancer,diabetes,asthma and other chronic disease prevention,and nutrition and fitness education for youth and adults; and 3) Provide accurate and timely communication to the public as the liaison with the media, CDPHE and other local agencies for health information, communicable disease prevention, and emergency preparedness and response. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of adults/youth reached through media releases and program /event participation 1,500,000 3,500,000 4,000,000 Efficiency Measures FTE's per 10,000/capita .44 .64 .64 Per capita cost(county support) $0.94 $1.92 $2.32 Effectiveness Measures(desired results) Reduction in motor vehicle fatalities. 35 48 45 Reduction in teen birth rate for 10-17 yr olds 28.9 28.0 Reduction in number of adults 18 and over who are obese 24% 20% 23% Smoking rates among adults in Weld County 15.9 18.3 15.0 300 HEALTH COMMUNICA HON SECTION (CONTINUED) 2520-41210 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The following personnel matters are recommended: 1. Concur with the addition of County Wellness Coordinator funded with General Fund dollars to help hold down employee health insurance costs. This position will compliment the wellness program that will be offered in conjunction with our health insurance program starting January 1, 2008. 2. Upgrade of the Health Data Specialist to Epidemiologist (Grade 48) is recommended. 3. The department's request to provide county support starting September, 2008 for the Steps Coordinator is recommended due to the tremendous success of the Steps to a Healthier Colorado Program in dealing with health issues in Weld County. Policy issue. 4. Concur with the requested shifts of the grant positions to allow continued funding of the position with grant dollars that are available. Other line item changes requested are appropriate and driven primarily by grant funding. BOARD ACTION: The Board took the following actions on the above items: 1. Approved the addition of the County Wellness Coordinator position. 2. Approved the upgrade of the Health Data Specialist to Epidemiologist(Grade 48). 3. Agreed to fund Steps Coordinator starting September, 2008. 4. Approved the requested shifts of the grant positions to allow continued funding of the position with grant dollars that are available. All other items were approved as recommended. 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services --2530-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Provides home visits for health promotion, evaluation, health assessment, and community activities. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,252,444 $ 2,511,509 $ 2,552,731 $ 2,552,731 Supplies 167,585 153,533 189,633 189,633 Purchased Services 390,181 471,074 510,938 510,938 Fixed Charges 250,948 416,490 420,557 420,557 Capital 0 0 0 0 Gross County Cost $ 3,061,158 $ 3,552,606 $ 3,673,859 $ 3,673,859 Revenue 1,960,339 1,883,893 1,909,539 1,909,539 Net County Cost $ 1,100,819 $ 1,668,713 $ 1,764,320 $ 1,764,320 Budget Positions 39.32 44.90 43.65 43.65 SUMMARY OF CHANGES: Personnel Services increased$41,222 due to cost-of-living increases. Supplies increased by $36,100 due to increased costs to purchase pharmaceutical supplies. Purchased services increased by $39,864, due to charges for Centricity licenses, system maintenance, and connectivity fees. Overhead costs increased by $4,067 due to additional provider liability insurance costs. Revenues increased by$23,646. Child Health, Family Planning, Nurse Family Partnership, Health Care Program for Special Needs Children,the Prenatal Community Outreach Coordinator,Prenatal Plus, and the Travel programs received increased contract dollars. There was an increase of $95,607 net county cost, and a decrease of 1.25 FTE due to reorganization of division. OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. 302 COMMUNITY HEALTH SERVICES (CONTINUED) 2530-41300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 11,880 30,000 15,000 Efficiency Measures FTE's per 10,000/capita 1.79 1.98 1.87 Per capita cost(county support) $5.00 $7.36 $7.56 Immunizations given 7,165 7,000 8,000 Family Services 4,720 1,500 1,800 Effectiveness Measures(desired results) Fewer unintended pregnancies Increased access to prenatal care in the first trimester Evaluate barriers to accessing health care Ensure provision of immunizations and emergency response according to state law FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with the reorganization that resulted in the reduction of 1.25 FTE. Service and supplies are up due to computer system costs ($39,864) and the cost of pharmaceutical supplies ($36,100), which is driven by caseload and program requirements. BOARD ACTION: Approved as recommended. 303 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services - - 2560-41400 DEPARTMENT DESCRIPTION: The primary mission of the division is to protect and perpetuate the public health of the citizens of the county with scientific risk assessments, the development of policies, monitoring and inspections, consultation, and the enforcement of regulations designed to protect food, water, and air supplies. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory's purpose is to process medical and water samples and aid in the evaluation of potential agents of bioterrorism events. ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,469,701 $ 1,557,298 $ 1,644,851 $ 1,644,851 Supplies 311,524 181,852 172,961 172,961 Purchased Services 242,634 291,601 267,450 267,450 Fixed Charges 155,087 256,125 247,262 247,262 Contra Expense 0 0 -78,853 -78,853 Capital 28,622 0 0 0 Gross County Cost $ 2,207,568 $ 2,286,876 $ 2,253,671 $ 2,253,671 Revenue 1,833,553 1,569,303 1,397,427 1,397,427 Net County Cost $ 374,015 $ 717,573 $ 856,244 $ 856,244 Budget Positions 25.1 25.94 25.94 25.94 SUMMARY OF CHANGES: There are very few proposed changes to the Environmental Health Services(EHS) Division budget from 2007 to 2008. There is a 5.62 percent($87,553) increase in Personnel Services, due entirely to cost-of-living increases, PERA, and health insurance. No new FTE are requested. Supplies and Purchased Services have decreased by 5 percent($8,891),and 8.3 percent ($24,151), respectively. These reductions are primarily due to allocating the costs of the operating budget for the BT Planner and BT Lab in the Office of Public Health Preparedness. After considering these allocations, the EHS Supplies request is an increase of 4 percent($6,609) and the Purchased Services request is a slight increase of $300. Revenue generated by the Environmental Health Services Division is expected to decrease by $92,823 due to the appropriation of the operating budgets for the BT Planner and BT Lab in the Office of Public Preparedness (approximately $38,000) and decreased anticipated revenue (approximately $71,500) in the septic program. Other programs will see minor revenue increases. It should be noted that we did not budget for any fee increases that may be proposed to the BOCC this fall. Potential fee increases in the septic, institution, and laboratory programs could increase revenue by as much as 2.0 percent. Net county cost has increased by $138,671 over the current year's budget,due to decreased revenue in the septic program(approximately$50,000),increased growth and subsidization of the food program(approximately$27,000),and Personnel expenses($87,553) as described above. 304 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2560-41400 OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing communicable diseases; 2) Expand and maintain community partnerships to maximize resources for solutions to public health issues; 3) Attempt to minimize conflicts and the impact of development of rural areas through planning, communication, and service; 4) Strive to appropriately manage natural resources such as water, air, and raw products and their by-products/wastes; 5) Through communication and education, increase public awareness of issues that impact the health and safety of the community and individual; 6) Be prepared to respond appropriately to emergency situations; 7) Assess the community's health status to identify resources, barriers, and unmet needs; and 8) Recruit, support, and retain required levels of qualified staff to have a positive impact in our ability to provide quality customer services, meet program requirements, and reduce errors. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Restaurant and Food Program Activities 2,175 2,200 2,400 Laboratory analyses 25,082 25,500 25,500 Household Hazardous Waste Disposed (pounds) 402,492 465,000 425,000 Environmental Planning Reviews 519 608 450 I.S.D.S. Inspection and Activities 621 595 500 Waste Inspections and Activities 214 205 225 Biosolids Inspections and Activities 175 200 200 Efficiency Measures FTE's per 10,000/capita 1.14 1.14 1.11 Per capita cost(county support) $1.70 $3.16 $3.66 Effectiveness Measures(desired results) Reduced illnesses from communicable diseases Minimized environmental impacts from waste disposal and waste facilities Improved water quality Appropriate response to environmental or public health emergencies Improved air quality Reduced environmental impacts from development 305 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2560-41400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Revenues are down in septic primarily due to the drop in residential construction activity. Staff members doing septic permits have been shifted to food inspections,where the workload has increased with growth in the county. In 2008, the Household Hazardous Waste (HHW) program will have to be evaluated due to the annexation of the Erie landfill by the Town of Erie,which will result in a$740,000 drop in solid waste fees that support the program. Hours of operation of the two HHW sites may have to be reduced to come in line with the amount of revenue available to support the program until solid waste fees increase from other landfill sties. Available fund balance in the Solid Waste Fund allows for the program to continue operating at the same level in 2008, until the true impact of the loss of the landfill is assessed, and to see how the haulers react to the closure by shifting to other sites in the Denver Metro area. BOARD ACTION: Approved as recommended. Finance and Administration will be working with the department to adjust to the new funding level from landfills in 2008. Enough fund balance exists in the Solid waste Fund to fund the programs at the historical level for one more year. On November 9, 2007, the Board authorized the reclassification of an EH Specialist(Grade 42)to an Environmental Health Planner(Grade 47)to deal with more complicated land use issues. Creation of three pay grade levels for EH Tech and EH Lab Tech positions was not approved by the Board. 306 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Public Health Preparedness -- 2580-41500 DEPARTMENT DESCRIPTION: Public Health Preparedness utilizes grants and county funding to enhance the ambient level of emergency preparedness, both internally(county organization)and externally(constituents). This unit is charged with preparing for, and responding to, incidents and events, which threaten the quality and quantity of life within the purview of health and environment; develops exercises and evaluates various plans, procedures and protocols associated with emergency preparedness; is assigned disease investigation duties and functions, along with regional bioterrorism laboratory duties and functions;houses the countywide Health Alert Network, communications and warning operations; and is engaged in local, regional, state and national collaborative efforts associated with these disciplines ACTUAL BUDGETED REQUESTED FINAL RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 187,695 $ 187,695 Supplies 46,300 46,300 Purchased Services 98,800 98,800 Fixed Charges 126,487 126,487 Contra Expense 0 0 Capital 0 0 Gross County Cost $ 0 $ 0 $ 459,282 $ 459,282 Revenue 343,077 343,077 Net County Cost $ 0 $ 0 $ 116,205 $ 116,205 Budget Positions 2.5 2.5 SUMMARY OF CHANGES: No substantive changes have been requested. OBJECTIVES: Continue to develop and enhance the ambient level of emergency preparedness within the Weld County Department of Public Health and Environment, while collaterally seeking to mitigate the adverse, or negative ramifications of a system compromise to external customers and constituents. 307 PUBLIC HEALTH PREPAREDNESS (CONTINUED) 2580-41500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10,000 capita - - - - .11 Per capita cost(county support) - - - - $0.50 Effectiveness Measures (desired results) Enhance ambient level of community preparedness. Subject matter is difficult to quantify, for example, would each day in which no significant loss of life/property occurred count as a save of the prevailing assessed value within the county? FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with the mid-year 2007 creation of this Public Health Preparedness budget unit, and the transfer of the Bioterrorism Grant to this budget unit. BOARD ACTION: Approved as recommended. 308 Hello