HomeMy WebLinkAbout20071514.tiff RESOLUTION
RE: APPROVE BYLAWS FOR WELD COUNTY, COLORADO, SICK BANK LEAVE
GOVERNING BOARD
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Weld County Sick Leave Bank Governing Board("Sick Leave Bank Board")
was organized September 3, 1980, to administer the Weld County Employees'Sick Leave Bank,
and
WHEREAS,the Sick Leave Bank Board has been operating since September 3, 1980,with
a set of bylaws(hereinafter referred to as"Bylaws")which have been modified periodically, but do
not appear to have ever been formally approved by the Board of County Commissioners,although
Article VII of the Bylaws require that any amendments thereto must be approved by the Board,and
WHEREAS,in order to approve the most current version of the Bylaws,with all accumulated
amendments, the Board now sees fit to approve the Bylaws as attached hereto.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the attached Bylaws of the Weld County, Colorado, Sick Leave Bank
Governing Board be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 30th day of May, A.D., 2007.
BOARD OF COUNTY COMMISSIONERS
R' L p.ab, WEL OUNTY, COLORADO
ATTEST: if 04
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1a: tit-N.2 id E. Long, Chair
Weld County Clerk to the B rd ; --L,'7,/,_,
BY: `- l'�a e--eA 1/C4✓I e" illiam H. J ke r
Depu Clerk did the Board ' (/:4_;/
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_ Robert D. Masden
County A orney .,fl Douglas demacher
Date of Signature: H til07
2007-1514
PE0009
Weld County Colorado
Sick Leave Bank Governing Board
Bylaws
ARTICLE I
NAME
The name of this Weld County Employee Advisory Board shall be the"Weld County Sick Leave
Bank Governing Board."
ARTICLE II
PURPOSE
The Weld County Sick Leave Bank Governing Board, organized September 3, 1980, pursuant to
the Weld County Personnel Policy, shall administer the Weld County Employees' Sick Leave
Bank in accordance with these bylaws and Sick Leave Bank policy and the policies of Weld
County.
ARTICLE III
GOVERNING BOARD MEMBERSHIP
Section 1
The Board shall consist of five(5) voting members, elected by the participants of the Sick Leave
Bank.
Section 2
Membership on the Board shall be for a term of two (2) years beginning on September 1 and
ending on August 31. Regular elections to fill expired terms shall be held no later than August 15
of the year in which the term ends. Current Board members shall fulfill the 3-year term for which
they were elected.
No person shall serve more than two (2) consecutive terms on the Board.
Section 3
The Human Resources/Personnel Department shall conduct an election no later than August 15
to fill any expired terms on the Board.
Section 4
In the event of a vacancy due to resignation or the failure of a member to attend three(3)
consecutive regular meetings of the Governing Board without an excused absence, the
Governing Board shall request the Human Resources/Personnel Department to appoint within
thirty(30) days the candidate who was the next runner-up in the most recent election. If the top
2007-1514
five(5) candidates have been selected in the manner to fill vacancies, a special election will be
held to fill additional vacancies.
Section 4
Each Board voting member shall be entitled to one(1)vote.
Section 5
The Human Resources/Personnel Department shall serve as a resource for the Board when
questions arise regarding a request from a member or regarding the interpretation of policies and
bylaws. The Board may request a Human Resources staff person to be present at its meetings.
ARTICLE IV
THE GOVERNING BOARD
Section 1
The Board shall elect from its members a Chairperson, Vice-Chairperson, and Secretary. The
elected officers shall serve a one (1) year term beginning in September. No officer shall serve
more than two (2) consecutive terms in the same position.
Section 2
All decisions made by the Board shall be final; there is no appeal process for decisions made by
the Board.
Section 3
No Sick Leave Bank member has a right to Sick Leave Bank time based solely on their
contribution to the Bank. Approved Bank time shall be granted by the Board based on member
need on a case-by-case basis after considering all aspects of the request.
ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meetings of the Board and may call meetings when needed.
Section 2
The Vice-Chairperson shall preside and perform the duties of the Chairperson in the
Chairperson's absence and shall perform all other duties that may be assigned by the
Chairperson.
Section 3
The Secretary shall be responsible for recording and preparing minutes of any actions taken
during Board meetings. During the absence of the Secretary, the Chairperson may appoint
another member to temporarily fulfill the Secretary's function. The Secretary shall keep the
records of the Board.
2
ARTICLE VI
MEETINGS
Section 1
The time and place of the Board meetings shall be determined by the Board.
Section 2
The Board shall meet as necessary. Upon the receipt of a request to draw on Sick Leave Bank
hours the Board shall meet and act upon the request in a timely manner, and if possible within
the pay period of the request.
Section 3
A quorum shall be deemed formed when there are three(3) voting members of the Board
present.
Section 4
Any action or resolution adopted, amended, or repealed by the Board shall require concurrence
of a quorum of the voting members of the Board.
Section 5
A. Any Sick Leave Bank member shall be entitled to be present or represented at the
meeting during which his/her request is considered by the Board.
B. A Board member requesting Sick Leave Bank time shall be excluded from voting on
his/her own request.
C. A Board member who is currently supervising a member requesting Sick Leave Bank
time shall be excluded from voting on the member's request.
Section 6
Requests for sick leave time from the Bank shall be voted upon only in executive session and all
discussions therein shall remain confidential. Release of information to unauthorized persons by
any member of the Board shall constitute immediate dismissal from the Board.
Section 7
Robert's Rules of Order as revised shall govern the conduct of the Board meetings unless
otherwise specified by the bylaws.
ARTICLE VII
AMENDMENT OF BYLAWS
Section 1
The Sick Leave Bank Governing Board bylaws may be amended at any regular meeting of the
Board with subsequent approval of the Weld County Board of Commissioners.
3
ARTICLE VIII
REVIEW OF POLICY
The Board shall review the policy of the Sick Leave Bank periodically. A member of the Sick
Leave Bank may propose amendments to the Board for consideration.
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Weld County Colorado
Sick Leave 13ank Governing Board
Bylaws
ARTICLE I
NAME
The name of this Weld County Employee Advisory Board shall be the"Weld County Sick Leave
Bank Governing Board."
ARTICLE II
PURPOSE
The Weld County Sick Leave Bank Governing Board, org. ;; d S=.. ' .ber 3, 1980, pursuant to
the Weld County Personnel Policy, shall administer the . .ounty oyees' Sick Leave
Bank in accordance with these bylaws and Sick Leave Bankolicy and t icies of Weld
County.
ARTICLE III
GOVERNING BOARD MEMBERSHIP
Section 1
The Board shall consist of five(5) voting m b d by th, icipants of the Sick Leave
Bank. %
the Comptroller.
Section 2
Membership ,, hall . +r a term . • -- two (2) years beginning on September
1 and ending on August 31. Regular elections to fill expired terms shall be held no later than
August 15 of the year in which the term ends. Current Board members shall fulfill the 3-year
term for which they were elected.
•
Ruth Kelly 2 s
Rita Kummer 2 jean
Henry Estreich 3 ycars
Carrol Long 3 years
No person shall serve more than two (2) consecutive terms on the Board.
, with the exception of the Payroll Accountant assigned by the Comptroller and the Personnel
representative assigned by the Personnel Director.
1
Section 3
The Human Resources/Personnel Department upon notification from the Governing Board, shall
conduct an election no later than August 15 of each year for the Bank participants to fill any
expired terms on the Board. Terms shall begin September 1.
Section 4
Terms on the Board shall be for three years,beginning on September 1 and ending on August 31:
Regular elections to fill expired terms shall be held no later than August 15 of the year in which
the-term-ends.
In the event of a vacancy due to resignation or the failure of a member to attend three (3)
consecutive regular meetings of the Governing Board without an excused absence, the
Governing Board shall request the Human Resources/Personnel D . "" ent to appoint within
thirty(30) days the candidate who was the next runner-up in the 't recent election. If the top
five (5) candidates have been selected in the manner to fill va ,a special election will be
held within thirty(30)days to fill further additional vacanci
Section 4
Each Board voting member shall be entitled to on vote.
Section 5 `
The Human Resources/Personnel Department shall serve as a resource for the Board when
questions arise regarding a request from a member or regarding the interpretation of policies and
bylaws. The Board may request a Human Resources staff person to be present at its meetings.
ARTICLE IV
THE GOVERNING BO
Section 1 r
The Boar. all elect fro em. k airperson, Vice-Chairperson, and Secretary. The
elected shall serve a • (1) y erm beginning in September. No officer shall serve
more than tw.. ≥ consecutiv,r a s i the same position.
Section 2 Via'
All decisions made b`> rd shall be final; there is no appeal process for decisions made by
the Board.
Section 3
No Sick Leave Bank member has a right to Sick Leave Bank time based solely on their
contribution to the Bank. Approved Bank time shall be granted by the Board based on member
need on a case-by-case basis after considering all aspects of the request.
Section-4
The Payroll Accountant assigned by the Comptroller shall be a permanent member of the
Governing Board and shall be the Treasurer of the Board. The Personnel representative assigned
by the Personnel Director shall be a permanent member of the Governing Board and shall hold
no position as an officer on the Board.
2
ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meetings of.the Board and may call meetings when needed.
Members will be given 21 hours notice of special meetings.
Section 2
The Vice-Chairperson shall preside and perform the duties of the Chairperson in the
Chairperson's absence and shall perform all other duties that may be . signed by the
Chairperson. `- =:
Section 3
The Secretary shall be responsible for recording and prepari' minu " any actions taken
during Board meetings. During the absence of the Secre : t''• Chairp may appoint
another member to temporarily fulfill the Secretary''ss ; ction. The Secret all keep the
records of the Board.
•
ARTICLE VI
MEETINGS Section 1
¢ if f
The time and p . • Bo etm determined by the Board.
Section 2
The Bo 'r. ty meet as nec Up the receipt of a request to draw on Sick Leave Bank
hours the Bo. n ,I all meet an.; t upon the request within three(3)working days of the filing of
the request with 'ersonnel . partment in a timely manner, and if possible within the pay
period of the reque
Section 3
A quorum shall be deemed formed when there are three (3) voting members of the Board
present.
Section 4
Any action or resolution adopted, amended, or repealed by the Board shall require concurrence
of a quorum three(3)of the voting members of the Board ~ ~`mac t t~ ~
Section 5
A. Any Sick Leave Bank member participant shall be entitled to be present or represented at
the meeting during which his/her request is considered by the Board.
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B. A Board member requesting Sick Leave Bank time shall be excluded from voting on
his/her own request.
C. A Board member who is currently supervising a member requesting Sick Leave Bank
time shall be excluded from voting on the member's request.
Section 6
Regular meetings of the Board shall be open to the public; however, Requests for sick leave time
from the Bank shall be voted upon only in executive session and all discussions therein shall
remain confidential. Release of information to unauthorized persons by any member of the Board
shall constitute immediate dismissal from the Board.
Section 7
ry s.
Robert's Rules of Order as revised shall govern the conduct oft .oard meetings unless
otherwise specified by the bylaws.
ARTICLE VII
AMENDMENT OF BYLAWS
Section 1
The Sick Leave Bank Governing Board bylaws may be ed a any regular`meeting of the
Board with subsequent approval of the eld County Boar.t k Commissioners.
Section-2
ARTICLE VIII ,
REVIEW OF POLI1
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The Board shal f he po Aft . """'e Bank periodically annually. A member of
n � s �=fit
the Sick Le. opos endments to the Board for consideration.
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