HomeMy WebLinkAbout20072588.tiff RESOLUTION
RE: APPROVE WELD COUNTY , CONSERVATION CORPS CONTRACT AND
AUTHORIZE CHAIR TO SI N G ERNOR'S COMMISSION ON COMMUNITY
SERVICE, COLORADO AM CORPS OGRAM
WHEREAS, the rd of County Commi ioners of Weld County, Colorado, pursuant to
Colorado statute an e Count e Rule Charter, is vested with the authority of
administering th airs f Weld County, Colorado, and
EREAS,the B and has been presented with a Weld County Youth Conservation Corps
Contract between the C unty of Weld, State of Colorado, by and through the Board of County
Commissioners of Wel County, on behalf of the Department of Human Services, Employment
Servii-s of Weld Co ty, and overnor's Commission on Community Service, Colorado
Amen rps Progra , com nci g September 10, 2007, and ending September 9, 2008, with
further to ' s and ndition. being -s sta -d in said contract, and
WHE , S, after re iew, the Board deems it advisable to approve said contract, a copy of
which is attache• ereto an incorporated he • by reference.
NOW, THER ORE, B= IT RESOLV by t Board of County Commissioners of Weld
County, Colorado, that t - Weld ou ty Youth onservation Corps Contract between the County
of Weld, State of Colorado, •y and thr ugh the oard of County Commissioners of Weld County,
on behalf of the Department . Human ervic , Employment Services of Weld County, and the
Governor's Commission on Co unity • e, C ra o eriCorps Program, be, and hereby
is, approved.
BE IT FURTHER RESOLVED . the Board at the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution w , on motion duly mad conded,adopted by
the following vote on the 15th day of August, A..., 2007.
BO D OF COUNTY C ISSIONERS
�^it it, WELD COUNTY, C RADO
ATTEST: a +,'1 EXCUSE►
�t i i�� David E. Lo e, Chair
Weld County Clerk to
William . Jer - , -Tem
BY: iJ 1% �. . rl
De tyCle totheBo
-r _ a
William F. Garcia
APP-ROV)<DAAS ,- % '+''. EXCUSED
Robert D. Masden
o my Attorney �/d)w,R Ar—
c_ ademacher
a
Date of signature: 7 D7
2007-2588
HR0078
('� ; lfSC && 7) 09- 7
ist,t4H-- MEMORANDUM
DATE: August 10, 2007
'W
TO: David E. Long, Chair Board of County Commi si ners
I`p
FROM: Walter J. Speckman, Executive Director
COLORADO
SUBJECT: Contract between Employment Services of Weld County
and the Governor's Commission on Community Service, Colorado
AmeriCorps Program
Enclosed for Board approval is a contract between the Governors Commission on Community
Service, Colorado AmeriCorps Program and Employment Services of Weld County for the
continued operation of the Weld County Youth Conservation Corps/AmeriCorps Program. This
contract is a result of the continuation proposal submitted by Employment Services to operate
the Weld County Youth Conservation Corps/AmeriCorps Program.
Funding provided for the Program is$163,800.00 and the period of performance is September
10, 2007 through September 9, 2008.
If you have any questions, please telephone me at 353-3800.
2007-2588
Contract number:
WELD COUNTY YOUTH CONSERVATION CORPS CONTRACT
THIS CONTRACT,made this July 10,2007 by and between the State of Colorado for the use and benefit of the Office of the
Lieutenant Governor on behalf of the Governor's Commission on Community Service,Colorado AmeriCorps Program, 130 State
Capitol,Denver,Colorado 80203,and its fiscal agent,the Department of Personnel and Administration,"State,"and the Board of
Weld County Commissioners,Weld County Division of Human Services(P.O.Box 1805, 1551 N. 17'"Ave.,Greeley,CO
80632),"Contractor."
WITNESSETH:
WHEREAS, authority exists in the law and funds have been budgeted, appropriated, and otherwise made available and a
sufficient unencumbered balance thereof remains available for payment in Agency EBB,Fund Number 100,Appropriation Code
,Contract Encumbrance Number ,and
WHEREAS,the State has applied for and received funding under the authority of the National and Community Service Act of
1990,as amended by the National and Community Service Trust Act(42 U.S.C. ` 12501 et seq.)and its implementing regulations
45 C.F.R. ` 2510 et seq.,AmeriCorps Grant Award;and
WHEREAS,this award does not fall under the requirements of the State's procurement process for the award of grants as adopted
in 03SB58; and
WHEREAS,the Contractor has applied for and is eligible to receive funding under the National and Community Service Trust
Act; and
WHEREAS,the Governor's Commission on Community Service desires to distribute said funds and the Governor has approved
pursuant to law;and
WHEREAS,at the date of execution of this agreement,the Contractor meets all other requirements for entering into this contract.
NOW THEREFORE,the parties enter into the following agreement:
I. Legislative Authority
This contract is authorized by and subject to the National and Community Service Act of 1990 as amended,codified
as 42 U.S.C. 12501 et seq.,and 45 C.F.R. Part 2510 et seq,AmeriCorps Grant Award.
II. Legal Authority
The Contractor warrants that it possesses the legal authority to enter into this contract. The person or persons signing
this contract on behalf of the Contractor also warrant that they have full authorization to execute this contract.
III. State Responsible Administrator
Questions related to this project or performance under this contract should be directed to the following State
representative: Toya Nelson, Executive Director,Governor's Commission on Community Service, 130 State Capitol,Denver,
Colorado 80203,PH: (303) 866-2524;FAX: (303) 866-2525.
IV. Scope of Services
In consideration for the monies to be received from the State, the Contractor shall perform, in a satisfactory and
proper manner, as determined by the State, all work set forth in the "Statement of Work/Budget", attached as Exhibit A, as
explained by relevant portions of the Weld County Youth Conservation Corps grant proposal submitted to and accepted by the
Corporation for National and Community Service,both of which are incorporated by reference,and which collectively hereinafter
are referred to as the"Project." The Contractor shall provide matching funds in the amounts and cost categories specified in the
"Grantee Share" of the Budget incorporated in Exhibit A. The contractor shall be responsible for performing the services in
accordance with the performance measures,attached and incorporated herein as Exhibit B.
Weld Cruelty Youth Conservation Corns 1 of R
V. Program Requirements and General Provisions
The Contractor agrees to perform in accordance with, and to comply with, the AmeriCorps Requirements and
Provisions issued by the Corporation for National and Community Service,and all revisions,refinements,and modifications as
may be made thereto,which are a part of this contract and incorporated herein by this reference. Copies of these provisions are
provided to the Contractor and are available on file with the State.
VI. Responsible Contract Administrator
The performance of the services required herein shall be under the direct supervision of Ted Long, Program
Director,an employee or agent of the Contractor,who is hereby designated as the administrator-in-charge of this Project. If at
any time the administrator-in-charge is not assigned to this Project,a mutually acceptable replacement administrator-in-charge
shall be designated,and the State shall receive notification of such replacement assignment and the plan to permanently fill the
administrator position.
VII. Statement of Work\Budget Modification Procedures.
The Contractor may modify the Statement of Work\Budget in accordance with the procedures set forth in Section
XVII, Subsection 1, "Modification and Amendment," and must be made with prior approval by the State Responsible
Administrator.
VIII. Period of Performance
The Contractor agrees to commence delivery of the contemplated services on September 10,2007 or when approved
by the State Controller,and agrees to deliver such services in as expeditious a manner as possible,but in any event services for
which payment is contemplated by the terms of this contract shall be completed by September 9,2008.
IX. Contract Amount
In consideration of the satisfactory performance of the Contractor under this contract,the State shall reimburse the
Contractor, subject to additions and/or deductions as provided by or pursuant to modification, an amount not to exceed one
hundred sixty three thousand and eight hundred dollars,($163,800),and in no event shall obligation be made after the end
date of this contract.
X. Method of Payment
The method of payment under this contract will be cost reimbursement with all contract costs charged to the budget
categories specified in the total contract amount of the budget. No costs will be chargeable to a budget category except to the
extent that such benefits are received by such category.
XI. Reimbursement Procedures
If costs incurred are allowable and warranted,the State will reimburse the Contractor monthly and no less frequently
than quarterly. To receive payment,the Contractor shall submit certified invoices in such form and detail as required by the State.
XII. Advance Payments
Monies obligated under this contract may be made available on an advance payment basis.Utilizing this procedure,
cash may be advanced to the Contractor to cover estimated disbursement needs for the initial period. Thereafter,the Contractor
shall be reimbursed for its actual cash disbursements. Such advances shall be subject to the following provisions:
a. Requests for advance can be made on a need basis. However,no more than one month's advance amount can be
outstanding at the end of any two (2) month period. Any advance payments or portion thereof outstanding at the end of the
contract period will become immediately due and payable to the State;and
b. The request for advance shall be accompanied by a detailed statement of costs disbursed to date and a detailed
estimate of costs to be disbursed during the period covered by the advance.
Weld County Youth Conservation Corns 2 of Q
Advance payments may be limited or eliminated at any time by the State should the Contractor's lack of performance under this
contract present a programmatic or financial risk to the State.
XIII. Taxes
All participants receiving wages or wage equivalent payments(living allowances),must have appropriate Federal,
State,and local income tax withheld on those earnings. Federal Insurance Contributions(FICA)payments must also be withheld.
XIV. Personnel
The Contractor shall perform its duties hereunder as a contractor and not as an employee. Neither the Contractor nor
any agent or employee of the contractor shall be or shall be deemed to be an agent or employee of the State. The Contractor shall
pay when due all required employment taxes and income tax withholding,shall provide and keep in force worker's compensation
(and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be
solely responsible for the acts of the Contractor, its employees and agents.
The Contractor is responsible for providing Workmen's Compensation Coverage and Unemployment Compensation
Coverage for all its employees to the extent required by law,and for providing such coverage for themselves. The contractor is
required to provide Workmen's Compensation coverage to all AmeriCorps Members. In no case is the State responsible for
providing Workmen's Compensation Coverage for any employees or subcontractors of the Contractor pursuant to this agreement,
and the Contractor agrees to indemnify the State for any costs for which the State may be found liable in this regard.
XV. Equal Employment Opportunities/Affirmative Action
The Contractor shall insure Equal Employment Opportunities(EEO)to all individuals as required by law.EEO shall
mean that no individual shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied
employment in administration of, or in any program funded under this section because of race, color, national origin, age,
condition of a disability,marital status or creed.
Contractors shall be governed by the prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975,on the basis of handicap under Section 504 of the Rehabilitation Act,on the basis of sex under Title
IX of the Education Amendments of 1972,or on the basis of race,color,or national origin under Title VI of the Civil Rights Act
of 1964. Programs and activities funded under this Act are considered to be programs receiving Federal financial assistance and
are subject to all provisions of EEO.
XVI. American Disabilities Act Provision
The Contractor assures the State that at all times during the performance of this contract that no qualified individual
with a disability shall, by reason of such a disability, be excluded from participation in or denied benefits to the services,
programs,or activities performed by the Contractor,or be subjected to any discrimination by the Contractor upon which assurance
the State relies.
XVII. General Contract Provisions
a. Federal Funding. Payment pursuant to this contract,if in Federal funds,whether in whole or in part,is subject to and
contingent upon the continuing availability of the federal funds for the purposes hereof. In the event that said funds,or any part
thereof,becomes unavailable as determined by the State,the State may immediately terminate this contract.
b. Compensation. Unless otherwise provided,the State shall establish billing procedures and reimburse the Contractor
for actual,reasonable and necessary expenses incurred in providing services pursuant to this contract,based on the submission of
quarterly itemized expenditure statements. Any advance payments or portion thereof outstanding at the end of the contract period
will become immediately due and payable to the State. Payments pursuant to this contract shall be made as earned,in whole or in
part,from available Federal funds encumbered for the purchase of the described services. The liability of the State,at any time,
for such payments shall be limited to the amount of such encumbered funds remaining.
In the event this contract is terminated,final payment to the Contractor may be withheld at the discretion of the State
until the State tenders final acceptance of the Contractor's performance or completion of a final audit by the State.
Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the
Wald County Youth Conservation Corns 3 of R
Contractor either by the Contractor reimbursing the State or by deduction from subsequent payments under this contract or other
contracts between the State and the Contractor,or by the State as a debt due to the State.
c. Confidentiality of Records. In the event the Contractor shall obtain access to any records or files of the State in
connection with,or during the performance of,this contract,the Contractor shall keep such records and information confidential
and shall comply with all laws and regulations concerning the confidentiality of such records to the same extent as such laws and
regulations apply to the State.
The Contractor agrees to notify and advise in writing,all employees,agents,consultants,licensees,or sub-contractors
of the said requirements of confidentiality and of possible penalties and fines imposed for violation thereof,and secure from each
an acknowledgment of such advisement and agreement to be bound by the terms of this agreement as an employee, agent,
consultant,licensee or sub-contractor of the Contractor,as the case may be. Any breach of confidentiality by the Contractor or
third party agents of the Contractor shall constitute good cause for the State to cancel this contract,without liability;any and all
information delivered to the Contractor shall be returned to the State. Any State waiver of an alleged breach of confidentiality by
the Contractor or third party agent of the Contractor is not to imply a waiver of any subsequent breach.
d. Ownership of Materials and Information. The Contractor agrees that all materials, information, data, computer
software,documentation, studies and evaluations produced in performance of this contract is the sole property of the State.
e. Reporting. Unless otherwise specified,the Contractor will submit quarterly fiscal and narrative reports in the format
designated by the Corporation for National and Community Service. As this form may undergo revisions,the Contractor will be
notified 45 days prior to the date reports are to be submitted and will be provided with the reporting format and any additional
documentation necessary. The preparation of reports in a timely manner shall be the responsibility of the Contractor and failure to
comply may result in delay of payment of funds or termination of the contract. Required reports shall be submitted to the
Govemor—s Commission on Community Service no later than the end of each calendar quarter and upon the expiration and
termination of the contract,or at such time as otherwise specified.
f. Records. In accordance with C.F.R.76.734,which implements 20 U.S.C. 1232f(a),grantees and subgrantees must
retain records for five years after completion of the activity for which they use grant or subgrant funds. The Contractor shall
maintain a complete file of all records,documents,communications and other materials which pertain to the operation of programs
or the delivery of services under this contract. Such materials shall be sufficient to properly reflect all direct and indirect costs of
labor,materials,equipment,supplies,and services,and other costs of whatever nature for which a contract payment was made.
These records shall be maintained according to generally accepted accounting principles and shall be easily separable from other
Contractor records.
All such records, documents, communications, and other materials shall be the property of the State and shall be
maintained by the Contractor,in a central location and custodia,on behalf of the State,for a period of five(5)years from the date
of final payment under this contract,or for such further periods as may be necessary to resolve any matters pending(including
audits performed by the federal government).
g. Performance Monitoring. The Contractor shall permit the State, the Corporation for National and Community
Service,or any other duly authorized agent or governmental agency,to monitor all activities conducted by the Contractor pursuant
to the terms of this contract. Such monitoring may consist of internal evaluation procedures,examination of program data,special
analysis,on-site checking,formal audit examinations,or any other reasonable procedures. All such monitoring shall be performed
in a manner that shall not unduly interfere with contract work. The Contractor authorizes the State to perform audits or inspections
of its records at any reasonable time during the term of this contract and for a period of three(3)years following the termination of
this contract.
h. Non-performance Remedies. In addition to other specified remedial actions,the State may exercise the following
remedial actions should it find that the Contractor substantially failed to satisfy or perform the duties and obligations in this
contract. Substantial failure to satisfy the duties and obligations shall be defined to mean insufficient, incorrect, improper
activities or inaction by the Contractor. These remedial actions are as follows: 1)Withhold payment to the Contractor until the
necessary services or corrections in performance are satisfactorily completed;2)Request the removal from work on the contract of
employees of the Contractor whom the State justifies as being incompetent, careless, insubordinate, unsuitable, or otherwise
unacceptable, or whose continued employment on the contract it deems to be contrary to the public interest or not in the best
interest of the State; 3) Deny payment for those services or obligations which have not been performed and which due to
circumstances caused by the Contractor cannot be performed or if performed would be of no value to the State. Denial of the
amount of payment must be reasonably related to the amount of work or performance lost to the State;or,4)terminate the contract
without compensation for termination costs.
Weld Cnunty Youth Cnnenrvatinn Cnrns 4 of Q
i. Non-assignability. Unless otherwise provided, the duties and obligations of the Contractor cannot be assigned,
delegated,nor sub-contracted except with the express written consent of the State. Sub-contracts permitted by the State shall be
subject to the requirements of this contract and the Contractor is responsible for the performance of any sub-contract. In addition,
except as otherwise provided,this contract shall inure to the benefit of,and be binding upon,the parties hereto and their respective
successors and assigns.
Copies of any and all contracts entered into by the Contractor in order to accomplish this project shall be submitted to
the Governor=s Commission on Community Service,Colorado AmeriCorps Program,upon execution,and any and all contracts
entered into by the contractor or any of its sub-contractors shall comply with all applicable federal and state laws and shall be
governed by the laws of the State of Colorado,notwithstanding provisions therein to the contrary.
j. Litigation. Unless otherwise provided the Contractor shall notify the State,within five(5)days after being served
with a summons,complaint,or other pleading in a case which involves services provided under this contract and which has been
filed in any Federal or State court or administrative agency,and shall deliver copies of such document to the State.
k. Continued Performance/Disputes. Any disputes arising under this contract shall be resolved in accordance with
AmeriCorps Program regulations and procedures established by the State and the Corporation for National and Community
Service. Performance under this agreement shall continue pending resolution of any such dispute.
1. Modification and Amendment.
i. Modification by Operation of Law. The Contract is subject to such modifications as may be required by changes
in federal or state law or regulations. Any such modifications shall be incorporated into and be part of this
Contract as if fully set forth herein.
ii. Programmatic or Budgetary Changes. This Contract has a simplified Change Letter Procedure for modifying
this Contract for the following reasons:
1) When there are additional federal statutory or regulatory compliance changes;
2) When additional or less AmeriCorps Program funds are needed;
3) When the Statement of Work\Budget,objectives or completion date of the Project changes as determined by
the Department;
4) Unless otherwise specified in the Statement of Work\Budget,when cumulative budgetary line item changes
exceed ten percent(10%)of total contract amount;
5) When any budget transfers between administration budgetary categories are proposed; under such
circumstances,the State=s approval is not binding until memorialized in a fully executed Change Letter as
specified in subparagraph iii below.
iii. Bilateral Change Order Process. Bilateral changes within the general scope of the contract, as defined in
Paragraph IV and detailed in Exhibit C, may be executed using the change order process described in this
paragraph and a form substantially equivalent to the sample change order letter attached as Exhibit C.
Contractor must submit a written request to the State Responsible Administrator if programmatic or budgetary
modifications are desired. A copy of all such Change Letters initiated per this subparagraph shall be provided to
the accounting office of the State. All modifications to this Contract, Paragraph VI - Responsible Contract
Administrator,Paragraph VIII-Period of Performance,Paragraph IX-Contract Amount,Exhibit A-Statement
of Work\Budget,are hereby incorporated herein by reference. All other modifications to this Contract must be
accomplished through amendment to the contract pursuant to fiscal rules.
iv. Other Modifications. If either the State or the Contractor desires to modify the terms of this Contract other than
as set forth in subparagraphs ii)and iii)above,written notice of the proposed modification shall be given to the
other party. No such modification shall take effect unless agreed to in writing by both parties in an amendment
to this Contract properly executed and approved in accordance with applicable law. Any amendment required
per this subparagraph will require the approval of other appropriate state agencies,e.g.Attorney General,State
Controller,etc.
m. Termination. Any provision of this contract to the contrary notwithstanding,in the event termination of this contract
becomes necessary, in the State's sole discretion, to comply with any court order concerning State personal services contracts
generally,or this contract specifically,this contract may be terminated by the State immediately upon the giving of notice to the
Contractor without further obligation of the State.
Wald County Youth Conservation Corns 5 of 9
Otherwise,the State shall have the right to terminate this contract for nonperformance by giving the other party seven
(7)days notice by certified or registered mail,return receipt requested. If notice is so given,this contract shall terminate on the
expiration of the seven(7)days,and the liability of the parties hereunder from further performance of the terms of this contract
shall thereupon cease,but the parties shall not be released from the duty to perform their obligations up to the date of termination.
Termination of this contract for nonperformance shall not be construed to limit in any way the State=s other available remedies at
law for any Contractor=s breach.
n. Termination For Convenience. The State may terminate this contract at any time the State determines that the
purposes of the distribution of monies under the contract would no longer be served by completion of the Project. The State shall
effect such termination by giving thirty(30)days written notice of termination to the Contractor and specifying the effective date
of such termination. In that event, all finished or unfinished documents and other materials as described in paragraph "d",
Ownership of Materials and Information shall,at the option of the State,become its property.
o. Severability. To the extent that this contract may be executed and performance of the obligations of the parties may
be accomplished within the intent of the contract,the terms of this contract are severable,and should any term or provision hereof
be declared invalid or become inoperative for any reason,such invalidity or failure shall not affect the validity of any other term or
provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term,or the same term
upon subsequent breach.
p. Lobbying Activities The Contractor assures that it shall comply with Public Law 101-121,Section 319,29 CFR Part
93,restrictions on lobbying.
q. Drug-Free Workplace The Contractor shall ensure compliance with the Drug-Free Workplace Requirements for
Federal Grant Recipients under Sections 5153-5158 of the Anti-Drug Abuse Act of 1988 (41 U.S.C. ` 702-707).
r. Political Activity No funds paid to the Contractor hereunder shall be used for any partisan or non-partisan political
activity or to further the election or defeat of any candidate for public office;nor shall they be used to provide services,or for the
employment or assignment of personnel in a manner supporting or resulting in the identification of programs conducted pursuant
to this contract with(1)any partisan or non-partisan political activity or any other political activity associated with a candidate,or
contending faction or group,in an election for public or party office;(2)any activity to provide voters or prospective voters with
transportation to the polls or similar assistance in connection with any such election; (3) any voter registration activity. The
Contractor shall otherwise comply with the requirement of 5 U.S.C.`1501-1508,which are incorporated herein by this reference
as if fully rewritten.
s. Financial and Uniform Administrative Requirements. By accepting this Contract,the Contractor agrees to comply
with the AmeriCorps Grant and applicable Federal statutes,regulations and guidelines. The Contractor agrees to operate the
funded Program in accordance with the approved Grant application and budget,supporting documents,and other representations
made in support of the approved Grant application. The applicable Federal cost principles,statutory and administrative provisions
can be found in the AmeriCorps Provisions,provided to the Contractor by the State.
t. Audit Requirements Audit requirements for nonprofit organizations or institutions of higher education are covered in
OMB Circular A-133,and OMB Circular A-128 covers requirements for government agencies. The circulars contain the audit
requirements for Federal grantees. The purpose of the circulars is to set uniform audit standards and to minimize the need for
multiple audits when you have more than one Federal grant. The cost of the audit is an "administrative cost."
u. Noncompliance with OMB Standards Contractors who do not comply with contract terms or OMB requirements,
may have costs charged to the contract questioned or disallowed following an audit. (If the financial management system is
seriously inadequate,the State can stop making advance grant payments,suspend funding,terminate the contract,recover funds,or
take other legal steps.) Most common audit findings resulting in questioned or disallowed costs include:
• Inadequate accounting practices;
• Poor internal controls;
• Inadequate documentation and record keeping;
• Inaccurate financial status reports; and
• Failure to return interest on Federal grant funds.
v. Required Financial Documentation All costs charged to the contract must be documented. For example, the
contractor must maintain signed time and attendance records for each and every individual employee and payroll documents
Weld County youth Cnnsnrvatinn Corns R of R
approved by an official of the organization. Individual time distribution records must be maintained for allocating an employee's
salary between this contract and other funding sources. Source documentation must be maintained for other costs such as receipts,
travel vouchers,invoices,bills,or affidavits. Volunteer costs must be documented. All in-kind and other matching contributions,
including grant award documents and receipts from other funding sources must be documented.
XVIII. Discretionary Audit
The State, through the Executive Director of the Department, the State Auditor, or any of their duly authorized
representatives,including an independent Certified Public Accountant of the State's choosing,or the federal government or any of
its properly delegated or authorized representatives shall have the right to inspect,examine,and audit the Contractor's(and any
subcontractor's)records,books,accounts and other relevant documents. Such discretionary audit may be requested at any time
and for any reason from the effective date of this contract until five (5) years after the date final payment for this Project is
received by the Contractor,provided that the audit is performed during normal business hours.
XIX. Actions to Achieve Plan
The State shall have the option to recapture and/or reallocate unexpended funds necessary to achieve planned levels of
activity within its total jurisdiction.
XX. Entire Understanding.
This contract is intended as the complete integration of all understandings between the parties. No prior or
contemporaneous addition,deletion,or other amendment hereto shall have any force or effect whatsoever,unless embodied herein
in writing. No subsequent novation,renewal,addition,deletion,or other amendment hereto shall have any force or effect unless
embodied in a written contract executed and approved pursuant to the State Fiscal Rules.
SPECIAL PROVISIONS
1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1)
This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as
he may designate.
2. FUND AVAILABILITY. CRS 24-30-202 (5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted, and otherwise made available.
3. INDEMNIFICATION.
The Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act or omission by the
Contractor,or its employees,agents, subcontractors,or assignees pursuant to the terms of this contract.
4. INDEPENDENT CONTRACTOR 4 CCR 801-2
THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT
AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR
SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY
WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY
MONIES PAID BY THE STATE PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE
CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS
THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR
OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION,EXPRESS OR
IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS
EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS'
COMPENSATION (AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE) AND
UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE
SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR,ITS EMPLOYEES AND AGENTS.
5. NON-DISCRIMINATION.
The contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination
and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution,and enforcement of this contract. Any provision of this contract,whether or not incorporated herein by reference,
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which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws,rules,and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at
law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision
will not invalidate the remainder of this contract to the extent that the contract is capable of execution.
At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and State laws,
rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET. CRS 24-30-202 (1)&CRS 24-30-202.4
Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the vendor
offset intercept system for:(a)unpaid child support debt or child support arrearages; (b)unpaid balance of tax,accrued interest,
or other charges specified in Article 21,Title 39,CRS; (c)unpaid loans due to the Student Loan Division of the Department of
Higher Education; (d)owed amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts
owing to the State or any agency thereof,the amount of which is found to be owing as a result of final agency determination or
reduced to judgment as certified by the controller.
8. SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00
No State or other public funds payable under this Contract shall be used for the acquisition, operation, or maintenance of
computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby
certifies that,for the term of this Contract and any extensions,the Contractor has in place appropriate systems and controls to
prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph,the State
may exercise any remedy available at law or equity or under this Contract,including,without limitation,immediate termination
of the Contract and any remedy consistent with United States copyright laws or applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 & CRS 24-50-507
The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
10. ILLEGAL ALIENS-PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-101
The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not
knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor
that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this contract. The Contractor represents,warrants,and agrees that it(i)has verified that it does not employ any illegal
aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security, and(ii) otherwise will comply with the requirements of CRS 8-17.5-
102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102
by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision
or CRS 8-17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and
consequential damages to the State.
A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor(i)is a citizen
of the United States or otherwise lawfully present in the United States pursuant to federal law,(ii)shall comply with the provisions
of CRS 24-76.5-101 et seq, and(iii)shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the
effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a
Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of
age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4)if such individual applies for public benefits
provided under this contract.
Signatures appear on the next page.
Weld County Youth Conservation Corps 8 of 9
•
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
CONTRACTOR: STATE OF COLORADO:
GOVERNOR BILL RITTER
Weld County Board of Commissioners By
Legal Name of Contracting Entity Bruce Atchison,Chief of Staff
Office of the Lieutenant Governor
#84-6000-813 LEGAL REVIEW:
Federal I.DNumber or Social Security Number ATTORNEY GENERAL
By
Signature of Authorized Officer Department of Personnel and Administration
William H. Jerke Chair Pr.—
Print Name&Title of Autho iOfficer
An attestation is .uired
Attest By
( Clerk to the Board
(Place corporate seal here, if available.)
By: g '.1,t ), 4
Deputy Clerk to the Board
ATTESTING TO BOARD OF COUNTY
COMMISSIONER SIGNATURES ONLY
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until the State
Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the
contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated
to pay for the goods and/or services provided.
STATE CONTROLLER:
LESLIE M. SHENEFELT
By
Department of Personnel and Administration
Date
Weld County Youth Conservation Corps 9 of 9
0.74007-5257Y
RPTBGT 424
July 10,2007 2:25 PM 5C iv '6 r7/9
Weld County Youth Conservation Corps (WCYCC)
Board of Weld County Commissioners,Weld County Division of Human
Application ID:07AC072335 Services Budget Dates:
Total Amt CNCS Share Grantee Share
Section I.Program Operating Costs
A.Personnel Expenses 50,717 25,083 25,634
B. Personnel Fringe Benefits 18,269 9,035 9,234
C.Travel
Staff Travel 0 0 0
Member Travel 16,000 4,321 11,679
Total $16,000 $4,321 $11,679
D.Equipment 0 0 0
E.Supplies 3,467 1,793 1,674
F.Contractual and Consultant Services 0 0 0
G.Training
Staff Training 0 0 0
Member Training 7,620 0 7,620
Total $7,620 $0 $7,620
H.Evaluation 12,533 12,133 400
I.Other Program Operating Costs
Travel to CNCS-Sponsored Meetings 2,000 0 2,000
Total $2,000 $0 $2,000
Section I.Subtotal $110,606 $52,365 $58,241
Section I Percentage 47% 53%
Section II.Member Costs
A.Living Allowance
Full Time(1700 hrs) 133,200 93,240 39,960
1-Year Half Time(900 hours) 0 0 0
Reduced Half lime(675 hrs) 0 0 0
Quarter Time(450 hrs) 0 0 0
Minimum Time(300 hrs) 0 0 0
2-Year Half lime(2nd Year) 0 0 0
2-Year Half Time(1st Year) 0 0 0
Total $133,200 $93,240 $39,960
B.Member Support Costs
FICA for Members 10,190 7,133 3,057
Worker's Compensation 0 0 0
Health Care 15,804 11,062 4,742
Total $25,994 $18,195 $7,799
Section II.Subtotal $159,194 $111,435 $47,759
Section II.Percentages 70% 30%
Section III.Administrative/Indirect Costs
A.Corporation Fixed Percentage
Corporation Fixed Amount 7,560 0 7,560
Commission Fixed Amount 0 0 0
Total $7,560 $0 $7,560
B.Federally Approved Indirect Cost Rate
Section III.Subtotal $7,560 $0 $7,560
Section III Percentage 0% 100%
Section I+III.Funding Percentages 44% 56%
Budget Totals $277,360 $163,800 $113,560
Budget Total Percentage 59% 41%
Required Match 30%
#of years Receiving CNCS Funds 5
Form 424A Modified SF-424A(4/88 and 12/97)
Page 1
RPT_BGT 424
July 10,2007 2:25 PM
Weld County Youth Conservation Corps (WCYCC)
•
Board of Weld County Commissioners,Weld County Division of Human
Services
Total MSYs 12.00
CostlMSY $13,650
Form 424A Modified SF-424A (4/88 and 12/97)
Page 2
For Official Use Only
Performance Measures
Service Categories
GED/Dropouts Rimary ❑ Secondary NI
Other Environment Rimary El Secondary ❑
„• .. I z .:r ,
Service Category: Other Environment
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Twelve full time AmeriCorps members will annually participate in corps citizenship activities
designed to increase their knowledge of their roles, rights, and responsibilities as citizens. Members
will participate in at least 20 hours of training covering the 12 month period from September to
August the following year.
Briefly describe how you will achieve this result(Max 4,000 chars.)
Twelve AmeriCorps members will annually participate in 20 hours of citizenship training activities
that focus on their roles, rights, and responsibilities as citizens.
Activity Start Date:04 September 2006 Number of Members:12
Activity End Date: 03 September 2007 Hours per Day (on average)t
Days per Week(on average)2
Results
Result: Output
Twelve AmeriCorps members will participate in citizenship training activities.
Indicator: Number of hours members participate in citizenship training activities
Target: Twelve AmeriCorps members w ill annually participate in 20 hours of citizenship training activities
that focus on their roles, rights, and responsibilities as citizens.
Target Value: 20
Instruments:WCYCC training logs
PM Statement: Twelve AmeriCorps members w ill annually participate in citizenship training activities. Members w ill
participate in 20 hours of citizenship training activities that focus on their roles, rights, and
responsibilities as citizens.
Rev. Yrs. Data:Twelve full time AmeriCorps members completed over 20 hours of training in citizenship through the
tWe the Peoplet curriculum and use of additional information such as Liberty Day Colorado which
provides information on the Constitution and the Bill of Rights.
Result: Intermediate Outcome
Participation in citizenship training activities will increase the corps members'knowledge of their
rights and responsibilities as citizens.
Indicator: Percentage of members who complete a minimum of 20 hours of traiing and who
achieve a passing score on the WCYCC citizenship test
For Official Use Only
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For Official Use Only
Result: Intermediate Outcome
Target: 80% of the members w ill complete a minimum of 20 hours of participation in citizenship training
activities and 80% of those members w ill achieve a passing score on the WCYCC citizenship
test.
Target Value: 80%
Instruments:WCYCC citizenship test
PM Statement: Participation in citizenship training activities w ill increase the corps memberst know ledge of their
rights and responsibilities as citizens. 80% of the members w ill complete a minimum of 20 hours of
participation in citizenship training activities and 80% of those members w ill achieve a passing score
on the WCYCC citizenship test.
Rev.Yrs. Data:Tw elve members completed 20 hours or more of training in citizenship activities designed to increase
their know ledge of their roles as citizens. Of the members who completed the program and w ere
available to take the post test, 100% (5 of 5) achieved a passing score on the WCYCC citizenship
test.
Result:End Outcome
Members will be better prepared citizens as a result of their participation in citizenship training
activities. They will understand their roles, rights, and responsibilities as citizens and thereby
become more productive members of their community.
hdicator: Percentage of members who register to vote and complete commitment card
Target: 80% of completing members w ill make a commitment to register to vote and complete a pledge
card and oath of affirmation indicating their commitment to continue to volunteer in their
communities and to stay out of legal trouble.
Target Value: 80%
Instruments:WCYCC commitment form.
PM Statement: Members w ill be better prepared citizens as a result of their participation in citizenship training
activities. They w ill understand their roles, rights, and responsibilities as citizens and thereby
become more productive members of their community. 80% of completing members w ill make a
commitment to register to vote and complete a pledge card and oath of affirmation indicating their
commitment to continue to volunteer in their communities and to stay out of legal trouble.
Rev. Yrs. Data:Tw elve members completed 20 hours or more of training in citizenship activities designed to increase
their know ledge of their roles as citizens. Of the members who completed the program and w ere
available to take the post test, 100% (5 of 5) achieved a passing score on the WCYCC citizenship
test. 100%l of the completing members (5 of 5) registered to vote in addition to signing an oath of
affirmation that they would continue to volunteer and stay out of legal trouble.
Service Category: Other Environment
Measure Category: Needs and Service Activities
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
AmeriCorps members will provide meaningful service to project sponsors which; target conservation
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools etc, and which meet the identified needs of local communities.
Briefly describe how you will achieve this result(Max 4,000 chars.)
For Official Use Only
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For Official Use Only
Briefly describe how you will achieve this result(Max 4,000 chars.)
Twelve full time AmeriCorps members will provide meaningful service to the local communities in
Weld County for 35 hours per week covering the 12 month period from September to August of the
following year.
Activity Start Date:04 September 2006 Number of Members: 12
Activity End Date: 03 September 2007 Hours per Day (on averagep
Days per Week(on average)0
Results
Result: Output
AmeriCorps members will provide meaningful service to project sponsors which; target conservation
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools etc, and which meet the identified needs of local communities.
Indicator: participants
Target: Twelve full time AmeriCorps members w ill provide meaningful service to the local communities in
Weld County for 35 hours per week covering the 12 month period from September to August of
the following year. Members w ill annually complete projects th
Target Value: 35
Instruments:Corps member time sheets and project tracking logs.
PM Statement: AmeriCorps members w ill annually provide meaningful service to project sponsors which; target
conservation efforts (environmental and historical), improve the environment, improve or create
recreation areas including parks, trails, pools, etc., and which meet the identified needs of
communities. Members w ill annually complete projects that focus on conservation efforts
(environmental and historical), improve the environment, improve or create recreation areas including
parks, trails, pools, etc.
Rev. Yrs. Data:Tw elve full time members completed meaningful service to the local communities, agencies, and
CBOts/FBOts in Weld County. Service activities focused on the identified needs of project
sponsors.
Result: Intermediate Outcome
Twelve full time AmeriCorps members will provide meaningful service to the local communities in
Weld County for 35 hours per week covering the 12 month period from September to August of the
following year.
Indicator: Number of environmental projects completed
Target: Members w ill annually complete a minimum of 24 projects that focus on conservation efforts
(environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools, etc.
Target Value: 24
Instruments: Corps member time sheets and project tracking logs.
PM Statement: AmeriCorps members w ill annually provide meaningful service to project sponsors which;target
conservation efforts (environmental and historical), improve the environment, improve or create
recreation areas including parks, trails, pools, etc., and which meet the identified needs of
communities. Members w ill annually complete a minimum of 24 projects that focus on conservation
For Official Use Only
Page 13
For Official Use Only
Result: Intermediate Outcome
efforts (environmental and historical), improve the environment, improve or create recreation areas
including parks, trails, pools, etc.
Rev. Yrs. Data:Twelve full time members completed 74 projects benefiting 440,423 people (duplicated) through
meaningful service to the local communities, agencies, and CBOgs/FBOts in Weld County. Service
activities focused on the identified needs of project sponsors.
Result: End Outcome
Service projects will improve/enhance existing recreation areas, increase the user's knowledge of
local history, and/or improve/conserve the local environment.
Indicator: Percentage of project sponsors rating services as meeting or exceeding expectations
Target: Annually, 20 of the 24 projects (85%), completed over the 12 month period from September to
August of the following year,w ill rate the services received as meeting or exceeding
expectations.
Target Value: 85%
Instruments: Project sponsor evaluations
PM Statement: Service projects w ill improve/enhance existing recreation areas, increase the userts know ledge of
local history, and/or improve/conserve the local environment. Annually,twenty (20) of the twenty-four
(24) projects (85%), completed over the 12 month period from September to August of the following
year, w ill rate the services received as meeting or exceeding expectations.
Rev. Yrs. Data:The WCYCC provided service on a variety of projects that serve the citizens of Greeley, the residents
of Weld County, as w ell as other visitors to the Weld County area. Of the project sponsors who
responded to the project evaluation requests, 100% rated the services received as either meeting or
exceeding their expectations
1 � ^• ,i
Service Category: GED/Dropouts
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Those AmeriCorps members who do not possess a high school diploma or GED at time of
enrollment will participate in educational activities designed to prepare them to take and obtain their
GED. Members will participate in these activities an average of io hours a week starting in
September and continuing until they obtain their GED.
Briefly describe how you will achieve this result(Max 4,000 chart)
i00% of those AmeriCorps members that do not possess a high school diploma or GED at time of
enrollment will participate in educational activities for an average of 10 hours per week until they
obtain their GED.
Activity Start Date:04 September 2006 Number of Members:6
Activity End Date: 03 September 2007 Hours per Day (on averagep
Days per Week(on average)5
Results
Result: Output
For Official Use Only
Page 14
For Official Use Only
Result: Output
Members who do not possess a high school diploma or GED at time of enrollment will participate in
educational activities designed to prepare them to obtain their GED.
Indicator: participants
Target: 100% of those AmeriCorps members that do not possess a high school diploma or GED at time
of enrollment w ill participate in educational activities for an average of 10 hours per week until
they obtain their GED.
Target Value: 100%
Instruments:Lab participation logs
PM Statement: Members w ho do not possess a high school diploma or GED at time of enrollment w ill participate in
educational activities designed to prepare them to obtain their GED.
Rev.Yrs. Data:There w ere a total of seven (7) members who did not possess a high school diploma or GED at time
of enrollment. These members participated in educational activities designed to prepare them to take
and obtain their GED.
Result: Intermediate Outcome
Participation in educational activities will prepare members to take and obtain their GED.
Indicator: Percentage of participating members who show a grade gain
Target: 90% of participating members w ill show a grade gain in the educational components.
Target Value: 90%
Instruments: Lab participation logs
PM Statement: Participation in educational activities w ill prepare members to take and obtain their GED. 90% of
participating members w ill show a grade gain in the educational components.
Rev. Yrs. Data:100% of the members who w ere required to participate in the educational components showed a
grade gain. Members who used their time wisely realized the most benefit.
Result: End Outcome
Members who do not possess a high school diploma or GED at time of enrollment will obtain their
GED.
Indicator: Percentage of participating members who obtain their GED
Target: Three of the six (50%)of the members involved in this activity w ill obtain their GED.
Target Value: 50%
Instruments: GED test
PM Statement: Members who do not possess a high school diploma or GED at time of enrollment w ill obtain their
GED. Three of the six (50%) of the members involved in this activity w ill obtain their GED.
Rev. Yrs. Data:Three members obtained their GED. The remaining members who w ere enrolled in this activity either
w ere relieved for cause or left the country.
Service Category: GED/Dropouts
Measure Category: Participant Development
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Twelve full time AmeriCorps members will participate in a variety of life skill development activities
such as First Aid, CPR, Conflict Resolution, STD Awareness, WAIT training, Disability Awareness,
Diversity, Team Building, budgeting, and career development activities.
For Official Use Only
Page 15
For Official Use Only
Briefly describe how you will achieve this result(Max 4,000 chars.)
So% of the AmeriCorps members will participate in training activities in First Aid, CPR, Conflict
Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity, Team Building,
budgeting, and career development activities.
Activity Start Date:04 September 2006 Number of Members: 12
Activity End Date: 03 September 2007 Hours per Day (on average)t
Days per Week(on average$
Results
Result:Output
Members will participate in a variety of training activities designed to increase their life skills.
Indicator: Percentage of members who participate in life skills activities
Target: 80% of the AmeriCorps members w ill participate in training activities in First Aid, CPR, Conflict
Resolution, STD Aw areness, WAIT training, Disability Aw areness, Diversity, Team Building,
budgeting, and career development activities.
Target Value: 80%
Instruments:WCYCC training logs
PM Statement: Members w ill participate in a variety of training activities designed to increase their life skills. 80% of
the AmeriCorps members w ill participate in training activities in First Aid, CPR, Conflict Resolution,
STD Aw areness,WAIT training, Disability Aw areness, Diversity,Team Building, budgeting, and
career development activities.
Frey. Yrs. Data:100% of the members received 12 hours of instruction in First Aid and adult and infant CPR. Each
member also received training in team building, conflict resolution,disability aw areness, diversity, and
budgeting activities. Completing members received career assessments, training in resume writing,
completing job applications, and participated in mock interviews.
Result: Intermediate Outcome
Members will participate in a variety of training activities designed to increase their life skills.
Indicator: Percentage of members w ho complete a minimum of 20 hours of training in a variety of
life skills activities
Target: 80% of the members w ill complete a minimum of 20 hours of training in a variety of activities
designed to increase their life skills.
Target Value: 80%
Instruments:WCYCC training logs
PM Statement: Participation in life skill training activities w ill help prepare members for life after AmeriCorps. 80% of
the members w ill complete a minimum of 20 hours of training in a variety of activities designed to
increase their life skills.
Prey. Yrs. Data:100% of the members participated in a minimum of 20 hours of training activities which included
Adult/Infant CPR, First Aid, conflict resolution, team building, WAIT, disability aw areness, diversity,
HIV aw areness, STD aw areness, and budgeting.
Result End Outcome
Members will participate in a minimum of 6 life skill training activities which would include First
Aid, CPR, Conflict Resolution, STD Awareness, WAIT training, Disability Awareness, Diversity,
Team Building,budgeting, and career development activities.
Indicator: Percentage of members who receive certificates of completion in 3 of 6 training activities
For Official Use Only
Page 16
For Official Use Only
Result: End Outcome
Target: 80% of the members w ill obtain certificates of completion in 3 out of the 6 training activities.
Target Value: 80%
Instruments:Certificates of Completion
PM Statement: Members w ill participate in a minimum of 6 life skill training activities which would include First Aid,
CPR, Conflict Resolution, STD Aw areness,WAIT training, Disability Awareness, Diversity, Team
Building, budgeting, and career development activities. 80% of the members w ill obtain certificates of
completion in 3 out of the 6 training activities.
Prev. Yrs. Data:100% of the members received certificates three training activities which w ere First Aid,Adult/Infant
CPR, and conflict resolution.
For Official Use Only
Page 17
EXHIBIT k C
SAMPLE BILATERAL CHANGE ORDER LETTER
Date: State Fiscal Year: Bilateral Change Order Letter No.
In accordance with Paragraph XVII (L) of contract routing number (FY) (Agency) (Routing #) between the
State of Colorado Office of the Lieutenant Governor and (contractor's name) covering the period of
(include performance period here)) the undersigned agree that the supplies/services affected by this
change letter are modified as follows:
This Change Order Letter provides for the Governor's Commission on Community Service(GCCS),under the auspices of the
Office of the Lieutenant Governor,to make the following changes to its AmeriCorps Program Award(Program) contracts:
1.Programmatic Changes with the prior written approval of the AmeriCorps Program Office:
a. Changes in the scope,objectives or goals of the Program,whether or not they involve budgetary changes;
b. Substantial changes in the level of participant supervision;
c. Entering into additional sub-grants or contracts for AmeriCorps activities funded by the grant,but not identified or included in the
approved application and grant budget.
2. Program Changes for Formula Programs with the prior written approval of the appropriate State Commissions:
a. Changes in the scope,objectives or goals of the Program,whether or not they involve budgetary changes;
b. Substantial changes in the level of participant supervision;
3. Budgetary Changes with grantee's prior written approval of the Corporation's Office of Grants Management
a. Reallocation of Funds from the "Member Support Cost"category to other categories of the approved budget. However,the grantee
may reallocate funds within the line items in this category,except for increases in health care cost per member,which must be approved.
The specific line items covered by this sub-clause are:
i. Living allowance,
i. FICA,worker's compensation,and unemployment insurance,and
iii. Health care(or alternative health care).
b. Specific Costs Requiring Prior Approval before Incurrence under OMB Circulars A-21,A-87 or A-122. For certain cost items,the cost
circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are overtime pay,rearrangement
and alteration costs,and pre-award costs.
c. Purchases of Equipment over$5,000 using grant funds,unless specified in the approved application and budget.
d. Unless the Corporation share of the award is $100,000 or less,changes to cumulative budget line items that amount to 10 per cent
(10%) or more of the total program budget must be approved in writing in advance by the Corporation. The total program budget
includes both the Corporation and grantee shares. Grantees may transfer funds among approved direct cost categories when the
cumulative amount of such transfers does not exceed 10 per cent of the total program budget.
e. Approvals of Programmatic and Budget Changes.
The effective date of this change order is upon the date of approval by the State Controller or delegee.
APPROVALS:
Contractor Name: State of Colorado:
Bill Ritter,Governor
By By. Date:
Name For the Executive Director/College President
Title Colorado Department of/or Higher Ed Institution
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller,or such
assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated
below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for goods and/or services
provided.
State Controller
Leslie M.Shenefelt
By Date:
Hello