HomeMy WebLinkAbout20070937.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Revisions to Section 6.000,Colorado Works
in Weld County and Child Care Policies and Procedures, for the Department of Social Services
Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revisions, a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revisions to Section 6.000,Colorado
Works in Weld County and Child Care Policies and Procedures for the Department of Social
Services Operations Manual, be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 4th day of April, A.D., 2007.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, CO 0O ADO
ATTEST: / Ell,
CO
id E. Long, Chair
Weld County Clerk to the Bo (.
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BY: l/ '�Deputy Clerk to`the Board -
Wil`= F. Gar ia
APP AS TO F
Robert D. Masden
my Attorney
L/ Douglas demache
Date of signature: 7 //7/0 7
2007-0937
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DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
OFax Number(970)353-5215
•
COLORADO MEMORANDUM
TO: David E. Long,Chair Date: March 30, 2007
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services_ i°
RE: Revisions to Section 6.000, Colorado Works and Child
Care Policies and Procedures, Weld County Department
of Social Services Operations Manual
Enclosed for Board approval are revisions Section 6.000, Colorado Works and Child Care
Policies and Procedures, Weld County Department of Social Services Operations Manual. These
revisions were reviewed at the Board's Work Session held on March 5, 2007.
The revisions are to:
1. Summer Activities for Youth—Calendar Year 2007. The purpose of the revision is to
fund activities for children ages infant through seventeen years of age and who are in
families receiving TANF, Medicaid, and Food Stamps and have incomes below 185% of
poverty and foster/care adoption children and are placed in County Certified Foster Care
Homes and Group Homes. The term of the program is April 1, 2007 through September
30,2007. The source of funding is the Colorado Works Program allocation.
Activities Description Budget
Recreation and Authorized programs sponsored by $125 per child per
Education-- the municipalities and other summer
Ages Infant through recognized entities. Estimated maximum
seventeen years of age. of 1,100 vouchers to
be issued
Work Experience — Reimbursement Transfer to $87,000 for 45
Ages Fourteen to Fifteen Employment Services of Weld participants
Years of Age County
Total Budget $147,000
The source of funding is Colorado Works or Temporary Assistance for Needy Families.
2. Employment First Program. The purpose the revision is to convert an Agreement
between the Department and the Weld County Division of Human Services, Employment
Services of Weld County regarding the Employment First Program. The Employment
First Program is a work program for Food Stamp recipients. Based on its notification of
2007-0937
MEMORANDUM Page 2
Commissioner Long
March 30,2007
funding by the Colorado Department of Human Services in January 26, the Department is
providing reimbursement funding of$162,154.26 to Employment Services for staff,
learning lab, overhead, and mileage costs. The term of the program year is July 1, 2006
through June 30, 2007.
The source of funding is through the Federal Hunger Act of 1988, which includes
primarily Federal resources with state and county match.
Section Citation Title of Section.
6.032 through 6.032.13 Summer Activities for Youth—Calendar Year 2007
6.015.11 through 6.015.14 Employment First Program
If you have any questions, please contact me.
Colorado Works in Weld County and Child Care Policies and Procedures
6.032 Summer Activities for Youth - Calendar Year 2007
Revised 3/07
A. The Department will fund appropriate and available summer activities as a
Community Investment program. The activities will be offered for the period
April 1, 2007 through December 31, 2007 to low-income youth and foster
care/adopt children.
B. The purposes of these activities are to:
• prevent youth from entering the child welfare system
• support County Certified Foster Care Parents and Adoptive Parents with
summer activities for foster and adoptive children
• promote a continuum of educational and community experiences through
established recreation or education programs in the summer
• promote work ethics by re-establishing a work experience program for
youth age fourteen to fifteen who can no longer participate in the Summer
Youth Employment and Training Program through the Weld County
Department of Human Services. The goals for the work experience
program will be to:
C. Youth participating in the academic components will enhance their academic
performance, including their reading and mathematics comprehension, as
measured by attainment of school credit, completion of grade level in the learning
lab, successful completion of other classes, or as determined by pre-and post-tests
and/or reports from remediation/enrichment component instructors.
D. Youth participating in the work experience component will enhance their
occupational skills as measured by attainment of workplace competencies. The
workplace competencies incorporate the SCANS competencies and were
developed by the Weld County School to Career and adopted by the Weld County
Workforce Development Board.
E. Youth participating in the program will increase their skills by using relevant
learning experiences, as well as by using the Weld County Workforce Board's
approved competencies which meet or exceed the SCANS Foundation Skills and
which evaluate attendance, work attitudes, completion of assigned tasks, etc.
F. Youth participating in Life Skill Enhancement Activities will gain the strength to
inhibit negative peer pressure, thus alleviating gang membership, drug abuse,
school drop out rate, and teen pregnancy, while encouraging positive behaviors
such as conflict resolution, controlling anger, and budgeting.
6.032.1 Eligible Participants
A. Children ages infant through seventeen years of age; and
B. Children who are in families receiving TANF, Medicaid, and Food Stamps and
have incomes below 185%of poverty level; or
C. Children who are foster care/adopt children and are placed in the County Certified
Colorado Works in Weld County and Child Care Policies and Procedures
Foster Care Homes and Group Homes.
6.032.11 Registration for Summer Youth
An estimated number of vouchers will be issued to eligible participants. This number will
be monitored to stay within the budget identified in Section 6.032.13.
6.032.12 Authorized Programs
A. Recreational and Educational for children ages infant through seventeen years of
age.
1. Authorized programs will include recreational or educational activities
sponsored by the City of Greeley, City of Evans, City of Windsor, City of
Ft. Lupton, Aims Community College,the University of Northern
Colorado, other governmental, recreational activities or educational
entities.
2. A maximum registration or activity fee per child is $125.00 per summer.
B. Work Experience Programs for children ages fourteen to fifteen years of age.
1. The Summer Youth Employment Program's anticipated impact is to
enhance the academic, occupational, citizenship skills of the youth, and to
provide work experience and academic enrichment components for each
youth participant that encourages them to remain in school or return to
school.
2. Each youth participant will be assessed to determine their basic skills and
supportive services needs. The interest/preference of the youth will be
used to determine job assignments in the program whenever possible.
Each participant will have an Individual Service Strategy(ISS), which
will indicate selected training components and any supportive services
needed. Each participant will have an ISS included in their client file.
The ISS will address goals for employment and education services, as
well as positive life skills enhancement activities such as:
a) Health Career Exploration
b) Re-Think Anger Management
c) Abstinence Training
d) Pregnancy Prevention
e) Drop-out Prevention
0 Drug& Alcohol Prevention
g) Conflict Resolution Training
h) Gang Involvement Prevention
i) Money Management
j) College for Kids
It will be described how these activities will assist youth in overcoming
barriers to employment, and in setting and reaching goals.
Colorado Works in Weld County and Child Care Policies and Procedures
3. Other youth serving agencies, such as drug and alcohol
prevention/treatment centers, and community service agencies which
serve youth may participate as a work site, as an outreach tool, or will
provide services to youth as needed. In addition, participants of the
program will be encouraged through a financial incentive to volunteer in
the community and attend age appropriate seminars.
4. The Learning Lab and Destinations Learning System located at Weld
County will be used for remediation/academic enrichment activities
unless noted otherwise in the participant's ISS. Coordination will occur
with the local school districts for those in need of remedial education in
math and reading, as well as summer school.
5. All participants will be required to attend the Weld County Learning Lab
for two hours each week. The youth will also be encouraged to complete
a minimum of two hours of community service/volunteer work as well as
attend as many of the Life Skills Enhancement activities as possible in
order to obtain bonuses.
6. The Weld County Division of Human Services will provide work
experience and academic enrichment components to youth who can no
longer participate in the Summer Youth Employment and Training
Program.
7. Work experience activities will be provided for approximately 45 youth
ages 14-15. The majority of the participants enrolled in work experience
will work for approximately 4 hours per day 3-5 days per week for a total
of 12 to 20 hours per week for approximately 8 weeks. Youth will not be
able to work for more than a total of 160 hours for the summer.
6.032.13 Authorized Summer Budget Expenditures for Calendar Year 2007
A. Authorized Programs Under Section 6.032.12:
The Department is authorized to expend a maximum of$147,000 for the
period beginning April 1, 2007, through September 30, 2007, for purposes of
authorized programs under section 6.032.12.
B. Reimbursement Transfer Authority from the Department to Employment Services
for work experience activities:
The Department will remit to Employment Services an amount not to exceed
$87,000 for 45 participants.
These funds will provide the youth with the minimum wage of$6.85 per hour,
worker's compensation, and supportive services, associated education component
costs and cover any staff and overhead costs.
In addition to the wages received there will also be an opportunity to earn a bonus
Colorado Works in Weld County and Child Care Policies and Procedures
of$27.50 for each life skills workshop attended. In order to earn the bonus,the
participant will be required to attend the learning lab for a minimum of two hours
each week as well as attend a life skill workshop. If the youth does attend the lab
and a life skills workshop, she/he will then be eligible for a$27.50 bonus for each
life skills activity attended for a maximum of$225.00. Youth who attend the
workshops but do not attend the learning lab(or other education component
identified in their ISS)as scheduled,will not be eligible for a bonus.
The approximate total cost for the bonuses for participants is $6,187.50.
The 2 hour per week educational component remains a requirement of the
program regardless of the number of life skill activities attended. Additional costs
for the program will include a$50.00 fee for each life skill class presented at
Employment Services to cover the cost of supplies and other necessities.
The cost of transportation for the Health Camp will be $732.50.
Colorado Works in Weld County and Child Care Policies and Procedures
6.015 Food Stamps
Effective 3/07
6.015.11 Employment First Program
Added 3/07
The Federal Hunger Act of 1988 Public Law 100-435 created the Employment First
Program also known as the Food Stamp Job Search Program to assist food stamp
recipients to locate employment for purposes of self-sufficiency. The Employment First
Program is administered nationally by the Food and Nutrition Service of the United States
Department of Agriculture, through Colorado Departments of Human Services and its
county departments of social services.
The Department has selected Weld County Department of Human Services, through
Employment Services of Weld County(Employment Services), as its service provider
because of its past performance in providing similar services, demonstrated effectiveness,
fiscal accountability, cost efficiency, and ability to meet performance standards.
6.015.12 Department Functions
A. Provide overall program administration of the Weld County Food Stamp
Employment First Program as outlined in Volume IV-B, Section B-4215, of the
Colorado Department of Social Services Food Stamp regulations.
B. Implement actions involving Food Stamp applicants and recipients, including:
1. Determination of mandatory status
2. Determination of good cause for failure or refusal to participate
3. Determination of exemption status prior to referral
4. Providing notice of actions affecting eligibility for Food Stamps
5. Providing fair hearings and final agency action
C. Referral of Food Stamp applicants and recipients to Employment Services for
purposes Employment First Program.
D. Provide training to Employment Services in the operation of the Food Stamp
Employment First Program and related activities through the Colorado
Department of Human Services.
E. Process vouchers and billings submitted and provide funding to Employment
Services for services rendered.
F. Provide the initial information and orientation material for Food Stamp
Employment First Program participants as prescribed in Volume IV-B. Fill out
EF-102 and schedule an appointment date with Employment Services staff.
Hand out an explanation of the Employment Services Program work registration
rights and responsibilities.
G. Provide to Employment Services unit information regarding address and income
changes.
Colorado Works in Weld County and Child Care Policies and Procedures
H. Provide referral services in South Weld County to Employment Services Program.
1. Attend, at a minimum, monthly Employment First meetings with the Employment
Services unit.
J. Provide for transportation and day care expenses associated with client
participation.
K. Run and analyze Business Objects reports to ensure that all applicable
EF-102 forms are appropriately referred to Employment Services.
6.015.13 Employment Services Functions
A. Determine the time and dates for assessment and Employment First Program
component activities so Social Services may refer participants to the Employment
First Program.
B. Provide an initial assessment of Employment First Program participants to
determine the best component based on their employment needs.
C. Develop, monitor, and implement Employment First Program components as
described in the Employment First Program Plan.
D. Complete all necessary client agreements and related paperwork for job
component activities.
E. Assess and recommend additional supportive services for participants needed to
continue the program. Provide participants with the required transportation
vouchers or bus tokens needed to participate in Employment First.
F. Determine and evaluate if participants are progressing satisfactorily in the
program components, by conducting follow-up appointments with participants.
G. Issue necessary documentation to support participant non-cooperation to the
Department's Food Stamp Office.
H. Provide proper invoices and verification of services performed for costs incurred
in the performance of this agreement. Billings must be submitted on a monthly
basis as per the requirements of the funding grants.
I. Issue necessary change form information or information requests to the
Department's Food Stamp Office.
J. Determination of exemption status after referral to the Employment First program,
based on Volume IV-B Manual regulations.
K. Provide a quarterly report identifying total number of referred, enrolled, sanctions,
cured through process and cost of supportive services (transportation and day are).
Colorado Works in Weld County and Child Care Policies and Procedures
•
Reports will be provided by the Colorado Department of Human Services and
forwarded to Employment Services.
L. Provide Employment First Program services in South County on a weekly basis.
M. Attend Employment First meetings with the Department as needed.
N. Provide 100% in-kind match and submit a quarterly report identifying the type
and total in-kind amounts.
O. Complete all data entry requirements by the state in the Colorado Benefit
Management System (CBMS)per case.
P. Attend all CBMS trainings that are required and/or beneficial that are provided by
the state, the Department, and/or through other counties.
6.015.14 Reimbursement Authority from the Department to Employment Services
The Department is authorized to expend a maximum of$162,154.26 for the period
beginning July 1, 2006 through June 30, 2007. Employment Services will bill the
Department for services provided as described in Section 6.015.14 of the Department's
Operations Manual. The $162,154.26 is calculated as follows:
Budget Item Budget Amount
A. Staff:
Salary Fringe Total
I. .05 FTE Director of ES $ 2,957.25 $ 985.75 $ 3,943.00
2. .3 FTE Program Coordinator 14,645.63 4,880.88 19,523.51
3. 2 FTE Case Managers 63,313,.32 21,104.44 84,417.76
4. .2 FTE Support Staff 6,000.00 2,000.00 8,000.00
(Reception, Lab instructor, Lab Staff)
5. 7.5% Admin Costs(Admin Support) 9,000.00 3,000.00 12,000.00
(Fiscal functions, Clerical Support, etc.)
Total Salary and Fringe $127,884.26
B. Mileage: $ 1,000.00
(Covers costs incurred for job placements,
travel to meetings etc.)
C. Overhead: $ 13,270.00
(Includes postage, county computer usage, printing,
supplies, utilities, computer replacement purchases, etc.)
D. Learning Lab Costs: $ 20,000.00
(Includes assessments, tutorials, GED instruction,
testing, and classroom materials)
Total Budget $162,154.26
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