HomeMy WebLinkAbout20072895 RESOLUTION
RE: APPROVE THREE YEAR PLAN FOR CORE SERVICES PROGRAM AND ANNUAL
PROGRAM PLAN FOR CHAFEE FOSTER CARE INDEPENDENCE PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Three Year Plan for Core Services
Program and Annual Program Plan for Chafee Foster Care Independence Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Social Services, and the Colorado Department of Human
Services, Division of Child Welfare Services,with terms and conditions being as stated in said plan,
and
WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Three Year Plan for Core Services
Program and Annual Program Plan for Chafee Foster Care Independence Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Social Services, and Colorado Department of Human
Services, Division of Child Welfare Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 12th day of September, A.D., 2007.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 'r 1� XCUSED
-`avid E. Long, Chair
Weld County Clerk to the t ='
Pow •� XCUSED
Willa Pro-Tem
BY: �y �t daft
t
De Clertcito the Boar
William F. Garcia
A O D RM:
Robert D. Masden, Acting Chair Pro-Tem
ounty Attorney
( IIG Douglas ademac er
Date of signature: l
2007-2895
S;C ( r SS0034
(l t 0q -,-77-O 7
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
' GREELEY, CO. 80632
Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
OFax Number(970)353-5215
•
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: September 10, 2007
Board of County Commissioners
1
FR: Judy A. Griego, Director, Social Services j(A., a
RE: Core Services Program Three Year Plan and Chafee Foste Care Independence
Annual Plan
Enclosed for Board approval are the Core Services Program Three Year Plan and Chafee Foster
Care Independence Annual Plan being submitted to the Colorado Department of Human Services.
These plans were reviewed at the Board's Work Session of September 10, 2007.
A. Core Services Program Three Year Plan. The Department and the Family, Youth, and
Children (FYC)Commission are recommending approval of the Core Services Program
Three Year Plan. The terms of the three year plan are June 1, 2007 through Mary 31,
2008; June I, 2008 through May 31, 2009; and June 1, 2009 through May 31, 2010. The
term of this year's plan is July 1, 2007 through June 30, 2008. The total budget amount
under the Core Services Program is $1,686,158.30. This budget will fund: Home Based
Intervention, Intensive Family Therapy, Lifeskills, Day Treatment, Sex Abuse Treatment,
Substance Abuse (ADAD), Mental Health Services, Special Economic Assistance,
County Designed Purchased Services including Foster Parent Consultation, Teamwork,
Innovation, Growth, Hope and Training(TIGHT), Multi-Systemic(MST), and
Functional Family Therapy (FFT), and County Design-Direct Services (FTE).
B. Chafee Foster Care Independence Annual Plan. The term of the annual plan is
October 1, 2007—September 30, 2008. The total budget amount under the Chafee Plan
is $130,394.94. This budget will fund 1.5 Caseworker III FTE and direct services
through independent living groups, support groups, emergency and emancipation
economic assistance, and mentoring program.
If you have any questions, please telephone me.
2007-2895
1
CORE SERVICES PROGRAM
THREE YEAR PLAN
(Changes/Modifications)
2007 - 2008
2008 - 2009
2009 - 2010
FOR
WELD
COUNTY(IES)
REQUEST FOR STATE APPROVAL OF PLAN
If the three year Core Services Plan is ONLY being submitted for changes/modifications, this page does not have to be
signed by required signatures.
This Core Services Plan is hereby submitted for Weld County[Indicate county name(s)and lead county if this is a multi-
county plan], for the period June 1, 2007, through May 31, 2009. The Plan includes the following:
4) Completed"Statement of Assurances";
4 Completed Statement of the eight(8) required Core services to be provided or purchased
and a list of county optional services, County Designed Program Services, to be provided
or purchased;
$ Completed program description of each proposed "County Designed Service";
4' Completed "Information on Fees"form;
4' Completed "Reunification Issues"form;
4) Completed "Direct Service Delivery"form;
4) Completed "Purchase of Service Delivery"form;
$ Completed "Projected Outcomes"form;
4' Completed "Overhead Cost"form;
$ Completed "Final Budget Page"form;
• Completed "State Board Summary"; and,
$ Completed "100% Funding Summary"form.
This Core Services Program Plan has been developed in accordance with State Department of Human Services rules
and is hereby submitted to the Colorado Department of Human Services, Division of Child Welfare Services for
approval. If the enclosed proposed Core Services Program Plan is approved, the Plan will be administered in
conformity with its provisions and the provisions of State Department rules.
The person who will act as primary contact person for the Core Services Plan is Tobi Vegter and can be reached at
telephone number(970) 352-1551, ext. 6392.
If two or more counties propose this plan, the required signatures below are to be completed by each county, as
appropriate. Please atta an additional signature page as needed. 7 J
9' (r/
Signat , DIR TOR, , NW r EPARTMENT OF HUMAN/SOCIAL SERVICES TE `
Z.- _ - r 9A 0A7
a7
Sig CH , "LAC: M. N ; TERNATIVES COMMISSION / D E
09/12/2007
Signature, BOARD OF COUNTY COMMISSIONERS, Acting Chair Pro-Tem DATE
opi" '- 1.4.41. Masden
ir /a 4
rIs6t k A C:'ouNTY ERR TO THE UO 2D 1O Et lk, 4-Ail
� Wrft +EPI YCLL. TOTHE SO ;O
2
aar-a055
CORE SERVICES
STATEMENT OF ASSURANCES
Weld County(ies) assures that, upon approval of the Core Services Program Plan the following will be adhered to in the
implementation of the Plan:
Core Services Assurances:
• Operation will conform to the provisions of the Plan;
• Operation will conform to State rules;
• Core Services Program Services, provided or purchased, will be accessible to children and
their families who meet the eligibility criteria;
• Operation will not discriminate against any individual on the basis of race, sex, national
origin, religion, age or handicap who applies for or receives services through the Core
Services program;
• Services will recognize and support cultural and religious background and customs of
children and their families;
• Out-of-state travel will not be paid for with Core Services funds;
• All forms used in the completion of the Core Services Plan will be State prescribed or State
approved forms;
• Core FTE/Personal Services costs authorized for reimbursement by the State Department
will be used only to provide Core Services authorized in the county(ies)' approved Core
Services Plan;
• The purchase of services will be in conformity with State purchase of service rules
including contract form, content, and monitoring requirements; and
• Information regarding services purchased or provided will be reported to the State
Department for program, statistical and financial purposes.
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CORE SERVICESTO BE PROVIDED/PURCHASED
Place an "X" to indicate which of the following Core Services Program Services will be provided/purchased in
accordance with State Department rules:
X Home Based Intervention
X Intensive Family Therapy
X Sexual Abuse Treatment Services
X Day Treatment
X Life Skills
X Special Economic Assistance
X Mental Health Services
X Substance Abuse Treatment Services
List below"County Designed Service"that will be provided/purchased in accordance with State Department rules:
Foster Parent Consultation Program
-Julie Box, Private Practice
-John Gray,Turning Point Center
-Jubilee Retreat Center, LLC(Lori Kochevar)
Functional Family Therapy
-North Range Behavioral Health
Additional Funding for Evidenced Based Services for Adolescents
-T.I.G.H.T.
-Multi-Systemic therapy
Additional Funding for Evidenced Based Services to Adolescents
If your county received additional funding from the additional $4,028,299 million dollars appropriated to fund
.evidenced based services to adolescents, and you would like to continue to receive the same funding for the same
expansion or created of your evidenced based county designed program to adolescents, please indicate that on
your Core Plan under County Designed. Your county must also document historical outcomes with regard to how
these specific County Designed services demonstrate effectiveness in reducing the need for higher costs of
residential services. Your county must follow the requirements set forth in Agency Letter CW-03-21-A, page 6 of
the Request for Proposal, under the Needs Assessment, County Designed Description and Projected Outcomes
section.
The County Designed Program may be renewed/re-approved at the sole discretion of the State Department,
contingent upon funds being appropriated, budgeted and otherwise made available and other contract
requirements, if applicable, being satisfied.
If your county did not receive an award or you did not apply, you are welcome to apply by following the requirement
set forth in Agency Letter CW-03-21-A. Please submit the Request For Proposal with the Core Services Plan, due
July 6th, 2007.
•
FAMILY STABILITY SERVICES TO BE PROVIDED/PURCHASED
Due to budget reallocations for state fiscal year 2006-2007, funding is not available for the Family Stability Services
(FSS) based on Senate Bill 01-012. If a county would like to provide Family Stability Services as outlined in Colorado
Department of Human Services Staff Manual Volume 7, at 7.310, with Child Welfare Block,Temporary Assistance to
Needy Families(TANF), or county only funds (FSS falls under the Child Welfare Block), please contact Melinda Cox
at 303.866.5962 for details and plan requirements.
A. "Respite Care": a service to provide temporary care to children who are not in an out-of-home
placement through the county departments of social/human services and to their families who request a
short break in parenting in order to stabilize family environment. Respite may occur outside of the home
and in the home settings for less than 24 hours. The family may choose appropriate respite care providers
including, but not limited to, kin, friends and licensed providers depending on the needs of the family and
available resources.
B. "In-home Services": short-term, solution-focused services provided to children who are not in an out-
of-home placement through the county departments and to their families, based on their unique needs in
order to strengthen the home environment so that children do not need a higher level of intervention or out-
of-home placement.
C. "Reintegration Services": transition services to assist children and families to reintegrate following an
out-of-home placement. Service elements would prepare children and their families for successful
reunification.
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CORE SERVICES
COUNTY DESIGNED SERVICE
Optional services approved as a part of the county's Core Services Plan are approved on an annual basis. For a
County Designed Service to be extended beyond one year, this portion of the plan must be submitted and approved
annually by the State Department.
Given that County Designed programs are not standardized across counties, it is important to provide detailed
information as outlined below. This information can be use to justify continued funding of the program with the
legislature. The information listed below is to be completed for each County Designed Service to be included in the
County(ies)' Core Services Program Plan.
Service Name: Foster Parent Consultation (F.P.C.)
This program provides foster care consultative services in the areas of (1) consultation and foster parent support, (2)
mandated corrective action consultation, and (3) mandated critical care consultation. By training foster care parents,
the children are being maintained at a lower level of care so the children can return home and avoid imminent risk of
out-of-home placement.
The service detail is already open in Trails.
This program is open to all Weld County Foster Parents.
Group consultations are accessed through eh foster parent and limited to one group per foster parent per month.
Individual consultations are through Department referral only. The duration of service for individual consultation is
determined through the Department's foster care coordinators..
Foster parent consultation is provided by several agencies contracted with Weld County DSS. At this time, these
providers are independent contractors who provide services to approximately seven foster families per month. This
totals an average of 10-12 children per provider per month.
All providers are Masters level clinicians, or higher, with a great deal of experience and training in providing
services to foster families and foster children.
Performance indicators that will be achieved by the service include:
• Family Conflict Management
• Personal and Individual Competency
• Academic, Behavioral, and Emotional Competency
The cost for foster parent consultation is approximately$35 per hour of service per child.
Service Name: Functional Family Therapy(F.F.T.I
Program Overview:
FFT is an intensive family-based treatment that addresses the pervasive patterns of relational dysfunction known to
be determinants of conduct disorder, violent acting out, and substance abuse among youth 10-18 years old. FFT
addresses the multiple factors known to be related to delinquency and therefore strives to enhance both the safety of
the individual and family directly receiving FFT services as well as the safety of the greater community in which the
youth resides.
Weld County Department of Social Services(WCDSS)will contract with North Range Behavioral Health (NRBH)
which will provide FFT services to families in the community. The cost of the service for FY 07-08 will be$550 per
month per client/family unit, and shall be pro-rated for any partial month of service. Total payment by the County for
all FFT services provided by NRBH shall not exceed $110,000 for the contract year.
6
FFT delivers intensive home-based and outpatient services via therapists fully trained in FFT and supported
through weekly supervision and telephone consultation with an FFT expert. Therapists carry caseloads of 12-15
families and length of treatment averages 2 to 6 months. Within the FFT model, therapists:
• conduct comprehensive functional assessments of youth in the context of their families
• change family relational patterns by increasing warmth and effective communication among family members
• empower parents to address the needs of youth (i.e., structure, support) more effectively
• focus on helping parents build supportive social networks in their community
• emphasize long-term change that families can maintain after their involvement in FFT ends
Expected program outcomes based on national research should be:
• 25%-60% reductions in long-term rates of criminal offending in serious juvenile offenders;
• 50% reductions in rates of out-of-home placements for serious juvenile offenders;
• 38%-50% reduction in violent felony crimes;
• Siblings in families who have participated in FFT treatment had only a 20% rate of court referral in a 3 year
follow-up study on FFT effectiveness;
• significant improvements in family functioning;
• decreased mental health problems for serious juvenile offenders
FFT is a"true"family-based approach that focuses on the multiple domains of clinical experience (cognition,
emotion, and behavior) across the multiple perspectives within a family system (individual, family, and
contextual/multisystemic). Through successful engagement with families, FFT therapists influence both behavior
change and generalization in an effort to decrease the frequency of referral behaviors.
Program Goals:
FFT empowers parents with the skills and resources needed to increase management of family conflict, address
the difficulties that arise in raising teenagers, and work together to decrease referral behaviors. Within a context of
family therapy and case management, the FFT therapist encourages family members to resolve conflict and
engage in responsible pro-social behavior.
FFT will meet the following core services goals:
• Focus on the family strengths by directing intensive services that support and strengthen the family and protect
the child.
• Prevent out of home placement of the child/youth or shorten the length of out-of-home placement.
• Return children in out-of-home placement to their own home or unite children with their permanent families.
• Reduce recidivism of status delinquent acts and those serious offending adolescent; those who do re-offend do so
with less frequency and severity than those without FFT.
Eligible Population to be Served:
FFT targets conduct disordered, violent, or substance abusing male and female juvenile offenders at risk of out-of-
home placement and their families. Services will be provided to 10-18 year old youth and their families who meet
Core Service Criteria.
Service Time Frames:
Average Length of service is 2-5 months, which can be extended for extreme cases. Families have a minimum of one
face-to-face session with a therapist per week.
Workload Standards:
The FFT team consists of four therapists to one supervisor. Each therapist carries a caseload of 12-15 families on
average.
Staff Qualifications:
FFT therapists will be, at a minimum, masters level clinicians or the equivalent. All therapists will have completed the
nationally recognized FFT training program, and adhere to the program's accepted model.
Performance Indicators to be Achieved: (dependent on case)
• Family Conflict Management
• Parental Competency
• Personal and Individual Competency
7
• Academic, Behavioral and Emotional Competency
• Competence in Maintaining Sobriety
Trails Service Detail:
FFT is a Trails service detail option, but is not currently available for Weld County contracted service providers. This
will need to be approved.
Service Name: Multi-Systemic Therapy(M.S.T.1
MST is a collaborative effort involving the Weld County Department of Social Services and North Range Behavioral
Health (NRBH). MST services are provided by NRBH utilizing the nationally recognized and supervised program
model. NRBH provides this service to Weld County youth through a variety of funding sources, including Core service
funding, Medicaid, SB-94 and DYC.
Youth receiving services through MST exhibit maladaptive behaviors including substance abuse, delinquency, truancy
and others which create crises within families. These behaviors often are combined with ongoing mental health
issues which require treatment. Due to the presentation of these youth, they would likely be placed in high level
congregate care, such as TRCCF, if they require placement.
• During FY 06-07, NRBH provided MST services to a total of 54 families, 17 of which are currently receiving
ongoing services.
• 14 of these families received MST services which were paid for by core expansion funds. Of these, there
were 6 successful outcomes, 4 unsuccessful outcomes, and 4 families continuing treatment. The total
expenditure for this program was$41,118.
• Medicaid provided funding for MST for 28 families. Of these there have been 10 successful outcomes, 6
unsuccessful outcomes and there are 12 families continuing treatment. Of these 28 families, 18 were referred
for services by WCDSS caseworkers.
• Considering successful outcomes and ongoing services, MST has prevented the placement of 32 youth
who would otherwise be in care. This represents an average monthly savings of approximately$3850 per
family, totaling $123,200 in savings during FY 06-07 when considering the average cost of TRCCF placement.
• Due to the success of this program during the last fiscal year, the County is requesting an extension of the
funding be approved by the state for FY 07-08.
Service Name:Teamwork, Innovation,Growth, Hope and Training(T.I.G.H.T.}
T.I.G.H.T. is a collaborative effort involving Weld County Department of Social Services, Youth Emancipation Services
and Weld County Employment Services. The goal of T.I.G.H.T. is to delay/eliminate the need for out of home
placement by exposing participating youth to a variety of worthwhile projects within their communities. Additionally, by
being engaged in activities that promote growth in self esteem and a sense of community, it is hoped that corps
members will realize that there are positive alternatives available to them and that when they make the positive choice,
the service they perform has value and they can and do make a difference in their communities.
Program Outcomes:
For the period of October 1, 2004 (the beginning of the TIGHT Program)to June 30 2007, the program has met and
exceeded the goals established under HB04-1451, and along with the Multi-Disciplinary Youth Assessment Team
(MYAT) and Multi-Systemic Treatment(MST) programs has made the county eligible for extra funds due to those
successes.
• A total of 51 youth have been involved with the TIGHT program (this includes current members).
• 11 youth were currently involved with the program as of June 2007.
• 70%, or 28 of the remaining 40 youth (51 — 11), successfully completed/graduated from the TIGHT
program and did not require entry into a TRCCF out of home placement at time of graduation.
8
• 30% of the youth (12 of 40) did not successfully complete/graduate from the TIGHT Program and required
more restrictive placements such as being committed to Division of Youth Corrections, entering Therapeutic
Residential Child Care Facility(TRCCF) level of out of home care, or entered care in other out of home
placements.
However, as a result of their involvement with the TIGHT Program placement was delayed by an average of
approximately 3 months and therefore the TIGHT Program was still able to save the County approximately
$180,000.
• 60% of eligible youth (6 of 10) earned a GED or diploma
• 79% (22) of those completing the program and who were not eligible to obtain their GED or diploma, either
returned to school, were continuing their expulsion status, or continued with their probation and did not require
more restrictive placement at time of their completion/graduation of the TIGHT program.
• 100% of the youth involved in the program have demonstrated significant grade level improvement and
have participated in community projects, allowing them to make reparations to the community and allowing
them to develop pro-social relationships
• 24% of youth successfully terminated probation. (It should be noted that many youth will remain on
probation because nearly all youth are sentenced to two year terms of probation even though there is no
recidivism)
• 84% of the youth have not had their probation revoked. (That is a 10% decrease in revocations when
compared to the general population of Weld County youth who are on probation and who have been revoked.)
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INFORMATION ON CORE SERVICE FEES
Please check all that apply:
X Fees will not be assessed for Core Services Program Services.
If above line is checked, STOP. Remainder of information does not need to be completed.
The following fees apply for the programs checked above.
Fees will be assessed for the following services: Check those that apply:
Home Based Intervention
Intensive Family Therapy
Sexual Abuse Treatment
Day Treatment
Life Skills
Special Economic Assistance
Mental Health Services
Substance Abuse Treatment Services
County Designed Service(List Services Below)
Fee assessment formula is the same for all services. State the formula here (attach additional sheets
as needed).
Fee assessment formula varies with service. State formula used for each service.
10
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PROJECTED CORE SERVICES OUTCOMES FOR
PERFORMANCE INDICATORS
FOR FY 2007-2008
Service Over 85%1 85%-25%2 Under 25°/04 Total Clients Served
16 21 8 45
Home Base
25 7 4 36
Intensive Family Therapy
115 298 89 502
Life Skills
6 3 1 10
Day Treatment
3 12 3 18
Sexual Abuse Treatment
30 136 17 183
Mental Health Treatment
48 98 29 175
Substance Abuse Treatment
20 60 20 80
Special Economic Assistance
County Design (List)
20 60 10 90
Foster Parent Consultation
7 8 2 17
Functional Family Therapy
6 9 3 18
Multi-Systemic Therapy
6 14 4 24
Teamwork, Innovation, Growth, Hope
and Training
1-Client meets 86% or more of the treatment goals
2-Client meets between 85%-25% of the treatment goals
3-Client meets 24% or less of the treatment goals
41
CORE SERVICES PROGRAM
OVERHEAD COST
1. DIRECT SERVICE
A. Total Salary/Fringe/Travel/Operating Costs of Line
Service Workers and their Immediate Supervisors 0.00
B. Formula Percentage Allowed for Overhead Costs 15%
C. Provided Service Overhead Costs (A X B) 0.00
2. PURCHASED SERVICE
A. Purchased Service Dollar Amount 1,686,158.30
B. Formula Percentage Allowed for Overhead Costs 0.017
$0-50,000 = 5% $50,001 -100,000=4.9%
For each$50,000 (in total expenditure) increase the overhead
decreases by.1 %.
C. Allowed Amount for Overhead Costs(A X B) 28,664.70
D. Base Overhead Cost Allowed $500.00
E. Purchased Service Overhead Costs(C + D) 29.164.69
3. TOTAL OVERHEAD COSTS (1C +2E) 29,164.69
DISTRIBUTION OF OVERHEAD COSTS AMONG SERVICES*
SERVICE Provided Service Purchased Total Overhead
Overhead Costs Service Overhead Costs
Costs
1. Home Based Intervention 2,070.50 2,070.50
2. Intensive Family Therapy 402.00 402.00
3. Sexual Abuse Treatment 1,527.77 1,527.77
4. Day Treatment 2,943.79 2,943.79
5. Life Skills 9,441.97 9,441.97
6. County Designed Service 2,413.87 2,413.87
COLUMN TOTALS 18,799.90 18,799.90
" Formula to determine overhead cost by service:
Step 1: total provided service cost(by service) x 15% = provided service overhead cost
Step 2: total purchased service cost(by service) x % listed in 2B = Y
$500 divided by the number of purchased service =Z, then Y+Z = overhead cost
Step 3: Provided service overhead cost plus purchased service overhead cost equals total overhead cost.
42
GENERIC COST SUMMARY SHEET
1. Account Code
2. Total number of children to be served by provided services
3. Total number of children to be served by purchased services
4. Average number of children (total 2 +3+12) to be served monthly
5. Total number of families to be served
6. Average number of families to be served monthly
7. Employee FTE number(should be the total staff listed on Direct Service
Delivery Page)
8. Provided cost
Overhead cost(From Overhead cost summary sheet)
Total provided cost
9. Monthly provided cost per child
[this is determined by dividing the total provided cost by the number
of children to be served from provided services and then dividing that
total by the number of months the service will be provided.]
10. Purchased cost
Overhead cost(From Overhead cost summary sheet)
Total purchased cost
11. Monthly purchased cost per child
[this is determined by dividing the total purchased cost by the number of
children to be served from purchased services and then dividing that
total by the number of months the service will be provided.]
12. TOTAL COST REQUESTED [Total provided cost
Total purchased cost]
13. Total 80/20 service cost requested
14. Total 100%service cost requested
43
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PURCHASE OF SERVICE CONTRACT
Core Services Program
1. THIS CONTRACT, made this day of , 200_by and between the
County Department of Social Services at
hereinafter called "County"
and (address)
(name) (address)
, hereinafter called "Contractor".
(Tax I.D. or Social Security Number)
2. This contract will be effective from until
3. County agrees to purchase and Contractor agrees to provide
(Core Service)
to at at other
such
(population to be served) (location service is to be provided)
location as shall facilitate the provision of such services. This service is described in Staff Manual Volume 7,
Section 7.303.1 , and, if appropriate, the State approved County Core Service Plan.
4. County agrees to purchase and contractor agrees to furnish units of service at the cost
of per unit of service for a maximum amount of this contract of$
5. The parties agree that the Contractor's relationship to the county is that of an independent Contractor.
6. The parties agree that payment pursuant to this Contract is subject to and contingent upon the continuing
availability of funds for the purpose thereof.
7. County agrees:
a) To determine child eligibility and a s appropriate, to provide information regarding rights to fair hearings
b) To provide Contractor with written prior authorization on a child or family basis for services to be
purchased.
c) To provide Contractor with referral information including name and address of family, social, medical,
and educational information as appropriate to the referral.
d) To monitor the provision of contracted service.
e) To pay Contractor after receipt of billing statements for services rendered satisfactorily and in
accordance with this Contract.
8. Contractor agrees:
a) Not to assign any provision of this Contract to a subcontractor.
b) Not to charge clients any fees related to services provided under this contract.
c) To hold the necessary license(s)which permits the performance of the service to be purchased, and/or
to meet applicable State Department of Human Services qualification requirements.
d) To comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of
1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national
origin, or handicap.
e) To provide the service described herein at cost not greater than that charged to other persons in the
same community.
f) To submit a billing statement in a timely manner, no later than 45 days after services. Failure to do so
may result in nonpayment.
g) To safe guard information and confidentiality of the child and the child's family in accordance with rules
of the Colorado Department of Human Services and the County Department of Social Services.
h) To provide County with reports on the provision of services as follows:
48
• Within weeks of enrollment/participation, submission of a treatment plan for the
child/child's family with specific objectives and target dates. The treatment plan is subject to
county approval.
• At intervals of months, from the time of enrollment/participation, submit reports that
include progress and barriers in achieving provisions of the treatment plan.
i) To provide access for any duly authorized representative of the County or the Colorado Department of
Human Services until the expiration of five (5) years after the final payment under this Contract,
involving transactions related to this Contract.
j) Indemnify County, Colorado Department of Human Services from the action based upon or arising out
of damage or injury, including death, to persons or property caused or sustained in connection with the
performance of this contract or by conditions created thereby, or based upon any violation of any statue,
regulation, and the defense of any such claims or actions.
9. In addition to the foregoing, the County and Contractor also agree:
➢ Core Services Program expenditures will not be reimbursed when the expenditures may be reimbursed by
some other source. (As set forth in Volume 7, at 7.414(B))
10. Termination: Either party may terminate this Contract by thirty (30) days prior notification in writing.
County Director's Signature Contractor's Signature
Date Contractor's Title
Date
Original to Contractor
Copy to the Case File
Copy to County Bookkeeping
Copy to State Accounting
49
CHAFEE FOSTER CARE INDEPENDENCE,
ANNUAL PROGRAM PLAN
FY 2007-2008
FOR
WELD
COUNTY
REQUEST FOR STATE APPROVAL OF PLAN
Please complete all portions of the plan for the Chafee Foster Care Independence Program (CFCIP), otherwise all statements
throughout this document will be considered not applicable.
This CFCIP plan is hereby submitted for WELD [Indicate county name(s)and
lead county if this is a multi-county plan],for the period October 1,2007,through September 30,2008.
The Plan includes the following:
6 Completed"Request for State Approval"form
6 Completed"State of Assurances"form
+ Completed"Chafee Foster Care Independence Program Narrative Summary"form
4) Completed"Direct Service Delivery"and/or"Purchased Service Delivery"form
4) Completed"Youth Direct" form
4) Completed"Final Budget page"
4) Completed"regional MOU"if applicable
This Chafee Foster Care Independence Program Plan has been developed in accordance with State Department of Human Services
rules and is hereby submitted to the Colorado Department of Human Services, Division of Child Welfare Services for approval. If
the enclosed proposed Chafee Foster Care Independence Program Plan is approved, the plan will be administered in conformity
with its provisions and the provisions of State Department rules.
The primary contact person for CFCIP is_Mark Lindquist and can be reached at telephone number 970-352-1551 ext 6245 .
If two or more counties propose this plan,the required signatures below are to be completed by each county,as appropriate. Please
attach an additional signature page as needed.
Signature,D CTO COUNT PA NT OF SOCIAL SERVICES
DATE� / ��-7
(14� 'A i
SignatO.... PLACE NT TIVES COMMISSION TE
t 09/12/2007
Signature, BOARD OF COUNTY COMMISSIONERS DATE
Robert D. Masden, Acting Chair Pro-Tem
doillusisse
/S
li 0 lilt OUNTY CLERK
'TO THE BOARD
s,l 1 a . ��'1 Ut ti
sr• °�Y CL K TO THE` 'ARD
,;l&c9- 2&'9'
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN
STATEMENT OF ASSURANCES
WELD County(ies) assures that, upon approval of the Chafee Foster Care
Independence Program Plan the following will be adhered to in the implementation of the Plan:
Chafee Foster Care Independence Program statement of assurances:
• Funds shall be used exclusively for the purposes specified in the plan;
• Funds shall not be used to supplant, duplicate or replace existing child welfare funds and;
• Funds shall not be used for county budget shortfalls;
• Assistance and services will be provided to youth who have left foster care because they have attained
18 years of age, and have not attained 2lyears of age [Section 477(b)(3)(A)];
• Not more than 30 percent of the amounts allocated for CFCIP for a fiscal year
will be expended for room and board for youth who have left foster care because they have attained 18 years of
age, and have not attained 21 years of age [Section 477(b)(3)(B)];
• None of the amounts paid to the County Department from its allocation will be expended for
room and board for any child who has not attained 18 years of age [Section
477(b)(3)(C)];
• The County Department will make every effort to coordinate the CFCIP program receiving
funds with other Federal and State programs for youth(especially transitional living youth projects funded
under part B of title III of the Juvenile Justice and Delinquency Prevention Act of 1974); abstinence education
programs, local housing programs, programs for disabled youth(especially sheltered workshops), and school-
to-work programs offered by high schools or local workforce agencies [Section 477(b)(3)(F)];
• Adolescents participating in the program under this section will participate directly in designing their own
program activities that prepare them for independent living and the adolescents will be required to accept
personal responsibility for living up to their part of the program [Section 477(b)(3)(H)]; and
• The County Department agrees to enforce standards and procedures to prevent fraud and abuse in the programs
carried out under the plan.
3
FINAL BUDGET PAGE
FY 2007-2008
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
CFMS Service Name Other Other Chafee Foster Total Total TOTAL
Function DSS Source Care Funds Funds FUNDS
Code Funds Funds Independence 80\20 100%
Funds
Weld 0 0 $130,394.94 $130,394.94
TOTALS 0 0 $130,394.94 $130,394.94
CFMS Function Codes 2850 Chafee Foster Care Independence Program Purchased,Direct Services and Youth Direct
CFMS Function Codes 2810 Room&Board Reimbursement For Emancipated Youth
4
WELD COUNTY'S
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM SERVICE
NARRATIVE SUMMARY 2007-2008
1. This is not a regional plan.
2. Identify the populations to be served using the table on page 36 of this plan.
3.Describe the process for identification and outreach to eligible CFCIP participants. Be specific for each population
listed above.
For youth ages less than 16-21 in foster care,Division of Youth Corrections,or emancipated from foster care.
• Youth matching these criteria previously in care with Social Services can be identified through TRAILS.
• Information will be sent out to foster parents and shared through the Weld County Foster Parent Association.
• Flyers will be sent out to Social Services staff and Division of Youth Services staff. They will be asked to supply
the referral form to the Chafee Workers.
• Youth who are presently residing out of Weld County,their names and information will be sent to the Chafee
Worker of the county they are now residing.
• The WCDSS will continue to utilize quarterly supervisor reviews and foster reviews to maintain awareness
regarding permanency of youth 16 years of age or younger in order to assure that they are referred to the
Independent Living Program when appropriate. The county continues to promote the search for permanence for
all youth in placement regardless of age. This is demonstrated through the Department's policy requiring the
attachment of the 3A addendum to all court reports when the youth's permanency goal is anything other than
remain home.The assigned caseworker completes the 3A Addendum and two supervisors sign off on it. Question
7 on the 3A Addendum refers to the efforts to obtain permanence for those youth who are not able to utilize any
of the other ASFA approved permanence goals. Planning for transitional services, which includes the
participation of the Chafee workers,begins with the completion of the 4D. However,barriers to permanence for
youth with any permanency goal other than remain home will continue to be evaluated at a minimum of every six
months in court.
4. Program Narrative-Weld County will deliver services to achieve the purposes of:
A. Helping youth make the transition to self-sufficiency.
Independent Living Education and Aftercare Support Groups are offered for the youth ages 16-21.These groups offer
skills training for self-sufficiency and support. Funding is designated for these groups to provide snacks and incentives
to promote participation.
Individualized training will be provided as needed.
Emancipation Economic Assistance allows youth emancipating from foster care to receive a stipend to assist with the
financial costs of moving such as deposits, acquiring furniture etc. The total amount allotted to each youth is based on
individual need but the maximum amount is$800. This will allow Weld to service 15+youth. This expenditure will
be approved by the Chafee Worker and the Youth Services Supervisors.
Weld has been utilizing the CORE Services Special Economic Assistance for this,but that fund is frequently
overspent. With the approval of this money,we can increase the amount provided to each youth and decrease the
stress on the CORE Services Budget.
B. Helping youth receive the education,training and services necessary to obtain employment.
The Chafee Workers will refer youth to appropriate educational services offered in the community such as public
school, special education assessment, Transitional Education Program,tutoring through AIMS,UNC, Rodarte Center
or private programs, altemative schools, GED Programs offered in a variety of settings, Job Corps,vocational training
5
offered by AIMS,TANF Programs(if the youth is eligible),etc.
The Chafee Workers will refer youth to appropriate employment services to assess for appropriate employment
interests,obtain skills and become employed. These may include services offered by Employment Services,
Vocational Rehabilitation and AIMS.
C. Helping youth prepare for and enter post-secondary training and education institutions.
The Chafee Workers will promote the necessity of post-secondary training and education by helping youth research
employment opportunities and the requirements for them. They may take youth to visit post-secondary training and
education alternatives,assist with completing forms and or financial aid. Chafee workers are very involved in
disseminating information throughout the Department regarding the importance of Educational Training Vouchers for
youth who are preparing for post secondary educational opportunities. They help the youth apply for financial aid.The
workers also refer youth to AIMS,Front Range and the Educational Opportunity Center.
D. Providing personal and emotional support to youth through mentors and the promotion of interactions
with dedicated adults.
The Chafee Workers will offer Independent Living Groups.These will provide the youth support, ongoing training in
self-sufficiency and an opportunity to meet different people or groups within the community.
Weld continues to seek mentors for the mentoring program involving adult volunteers mentoring the youth living on
their own.
E. Providing financial,housing,counseling,employment,education,and other appropriate support and
services to former foster care recipients between 18 and 21 years of age.Room and Board payments can
only be used for youth,ages 18-21,who emancipated from foster care on or after their 1W"birthday.
The Chafee Workers will refer youth to appropriate community agencies for assistance in these areas.
Through the grant, for a total of$7200.00, Social Services will offer temporary Emergency Economic Assistance
when all other resources have been exhausted or are unavailable.The goal of the use of these funds is to continue to
encourage the youth to be self-sufficient,provide a temporary safety net for unexpected needs and help youth avoid
homelessness. These funds cannot be used for purposes of room and board but for items such as new work boots,
employment license fee, assist temporarily with emergency medical co-pay fees,tuition for training or a class for
employment. The amount will not exceed$600.00 per year per youth and are only available, as the funds are
available. Payment will be made through a voucher. This expenditure will be approved by the Chafee Worker and the
Youth Services Supervisor.
Through the grant, for a total of$8784.00,Social Services will offer temporary Emergency Room and Board
Assistance when all other resources have been exhausted or are unavailable. The goal of the use of these funds is to
continue to encourage the youth to be self-sufficient,provide a temporary safety net for unexpected needs and help
youth avoid homelessness. These funds can be used for purposes of temporary housing,rental deposit, and food, The
amount will not exceed $600.00 per year per youth and are only available, as the funds are available. Payment will be
made through a voucher. This expenditure will be approved by the Chafee Worker and the Youth Services Supervisor.
F. Helping youth make life-long connections through relationships with caring adults that will be available
for them after they leave foster care.
Chafee Workers will begin encouraging this at the time of initial contact at sixteen years of age. Group topics will
include maintaining relationships, techniques for reaching out to others and developing their own social traditions.
During the period of initial involvement Chafee Workers will begin speaking to and educating the foster and adoptive
parents,the placement staff and the caseworkers regarding the importance of their continuing involvement after youth
leave their home or placement and emancipate.
The Department in conjunction with ASFA regulations will encourage caseworkers to explore with the youth,the
family,the placement and research the case for these life-long connections and documenting these for the youth.
5. Describe your plans for networking and partnering with foster and adoptive parents,group home workers and
caseworkers regarding the needs of youth preparing for independent living.
6
During the period of initial involvement Chafee Workers will begin speaking to and educating the foster and adoptive parents,
the placement staff and the caseworkers regarding the importance of their continuing involvement after youth leave their home
or placement and emancipate.
Caseworkers will receive progress reports twice a year and a discharge report when the program has been completed or
terminated.
6. Describe your efforts at involving the public and private sectors in your CFCIP planning process as well as direct
care service provision.
Chafee Workers will be referring youth to both public and private agencies as resources. By referring youth to these programs
already in the community and not directly providing the service,youth will learn how to seek out such services in the future on
their own.
These services may include: University of Northern Colorado,AIMS Community College,area school districts,Educational
Opportunity Center,the local Community Center Board-Centennial Developmental Services,Colorado Vocational
Rehabilitation Services, Weld Human Resources/Employment Services,Job Corps, Department of Social Security, Weld
Health Department, Sunrise Community Health Center, Plan de Salude Clinics, Planned Parenthood,Colorado Child Health
Plan,Medicaid,North Range Behavioral Health,UNC Counseling Center,North Colorado Medical Center,North Colorado
Psychcare,Island Grove Regional Treatment Center,Alcoholics Anonymous,Narcotics Anonymous,AL-ANON, Right to
Read,Local Military Recruiters,Youth Link,Greeley Recreation Center,Rodarte Center, Boy's and Girl's Club, Partners,
Support Groups, Women, Infants and Children Food Program, Weld Food Bank, Child Advocacy Resource and Education,
First Steps,Bright Beginnings, Salvation Army,Transitional House, Guadelupe Center,A Woman's Place,etc.
Individuals and groups from both the public and private sector will be invited as speakers to the groups or may be visited by
the group.
7. Describe how youth are involved in the CFCIP planning process.
Weld's Independent Living Program:
The Independent Living Aftercare Program is a voluntary program offered to youth,ages 16-18 previously in foster care after
the age of sixteen through either Social Services or Division of Youth Services. Youth receive an assessment. Considering the
strengths and weaknesses identified in the assessment,the worker and the youth will develop a plan in which their needs may
be met.
Monthly contact with the Chafee Worker is required or the case will be closed.This contact may include attendance in a group,
a scribbled note, a telephone call or message on voice mail.
Weld's Independent Living Aftercare Program:
The Independent Living Aftercare Program is a voluntary program offered to youth,ages 18-21 previously in foster care after
the age of sixteen through either Social Services or Division of Youth Services. Some financial programs are designated for
only those youth,ages 18-21,who emancipated from care on or after their 18th birthday. These youth may choose to stop
involvement and refer themselves again at a later date.
Youth that were not involved previously in Colorado's Independent Living Program after it is verified they have previously
been in foster care after the age of sixteen will receive an assessment.Youth previously open in an Independent Living
Program in another county, will authorize their information be forwarded to Weld County.
The youth will work with the Chafee Worker in establishing a time-limited,goal oriented plan.A youth may establish and
complete several plans between 18-21 years of age. One criterion that will be required in all plans is the youth will maintain
monthly contact with the Chafee Worker or the case will be closed. This contact may include attendance in a group,a scribbled
note,a telephone call or message on voice mail.
Weld's Pillars of Successful Independence Program:
Weld County Department of Social Services and Employment Services of Weld County have developed a collaborative
program,Pillars of Successful Independence Program(PSI),that will service youth 14-15 years of age who reside in foster
care. The PSI program was developed in 2006 and implemented in 2007. The program prepares youth for participation in the
Chafee program but does not utilize Chafee funding.
Youth served through the PSI benefit from the four major aspects of the program,which include Education,Life Skills, Social
7
Skills, and Employment referred to as"Pillars of Successful Independence"By providing a portfolio of their accomplishments
and beginning their independence/emancipation process,and by involving foster parents and other appropriate support systems,
it is anticipated that the youth will make a smoother transition into the Chafee Program and will be better prepared overall for
self sufficiency.
At weekly groups,Youth participating in the program acquire general and career oriented goal setting skills, basic personal
finance skills including,but not limited to creating a budget,opening a checking and or savings account. Participants learn the
appropriate dress for an interview and employment, versus their typical attire for school or social gatherings. Youth are also
provided information in a variety of areas related to the health field such as how to find a doctor,schedule an appointment,
exercise to maintain good health,understand the dangers of prescription and non-prescription drugs, as well as how to maintain
good hygiene. Projects focused on food and nutrition include educational experiences related to shopping for healthy foods on
a budget,preparing healthy meals to include following recipes and using proper measurements. Youth participate in activities
that will aid them in gaining strength to inhibit negative peer pressure. Through the utilization of a variety of existing
programs, such as WAIT Training, SMART, Pride,and Project STAR,youth acquire skills to help build their character and
refusal skills to avoid gang involvement,tobacco,and drug&alcohol use.They also receive information regarding dropout
prevention and teen pregnancy,and incentives which encourage positive behaviors such as conflict resolution, controlling
anger,and appropriate social skills. Youth are supported in finding appropriate work experiences, especially during the
summer months. All youth had employment this past summer.
8
DIRECT SERVICE DELIVERY FTE SERVICES
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
CFMS—Program Code E010,Function Code 2850
Definition
7.305.4 The purpose of the Chafee Foster Care Independence Program is to provide Independent Living resources to youth in
out-of-home care who are at least 16 years of age. The services shall supplement existing Independent Living
resources and programs.
Indicated information for each line service worker for whom CFCIP funding is proposed in whole or in part. Include only amounts that are to
be charged to Independent Living.
1 2 3 4 5 6 7 8 9 10
Position Job Title Gross Monthly Monthly Monthly Percent Total Monthly Number Total Direct
Number Monthly Fringe Travel Operate/ of Salary Direct Service of Service Cost
Salary Training Funded Cost Months (9x8x7)
by 2850 (3+4+5+6) of Cost
.5 Caseworker Ill $2,315.44 $418.37 $140.00 $35.00 100% $2908.81 12 $34,905.72
.5 Caseworker III $2,014.28 $ 54.61 $200.00 $35.00 100% $2243.89 12 $26,926.68
.5 Caseworker Ill $14693.50 $136.75 $140.00 $35.00 100% $2005.25 12 $24,063.00
TOTAL: $85,895.40
9
YOUTH DIRECT SERVICE
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
CFMS—Program Code E010, Function Code 2850
Definition
7.416.1 E
Youth Direct Services shall be used according to federal guidelines as incentives for
completing goals in the plan for transition to Independent Living and
other expenditures that will assist youth to emancipate and for which no other funding
sources exist.
Indicate information for each provider from whom CFCIP services are proposed to be purchased.
1 2 3 4 5 7
Provider Clients to be Number of Payment Rate per Cost Per Month Total Cost Per
Name Served Clients Served Unit of Service (4 x 5) Provider
Per Month
Independent
Living Groups 90 48 $81.57 (W) $326.28 $3915.36
Independent
Living Support 45 10 $140.63 (W) $562.52 $6750.24
Groups
Emergency
Economic 18 1 $712.50 $712.50 $8550.00
Assistance
Mentoring
Program 8 1 $125(M) $125.00 $1500.00
Emancipation
Economic 20 1.67 $748.50 $1250.00 $14,999.94
Assistance
TOTAL: $35,715.54
10
CAFEE FOSTER CARE INDEPENDENCE PROGRAM
POPULATION TO BE SERVED
COUNTY(ies)* WELD
Number to be Served
Youth in out-of-home care,under the age of 16, who have a current permanency goal of Other
30 Planned Permanent Living Arrangement/long term foster care
Youth in out-of-home care,age 16-21,who have a current permanency goal of Other Planned
45 Permanent Living Arrangement/emancipation
Youth in out-of-home care,age 16-21, who have a current permanency goal of Other Planned
15 Permanent Living Arrangement/long term foster care
22 Young adults age 18-21,who emancipated from foster care on or after their 18th Birthday.
30 Youth age 16-21, who meet community placement requirements for the Division of Youth
Corrections
142 TOTALS
* If you are part of a region please list all the counties for the region,the population serviced and number of eligible should
be for all counties in the region.
(36)
11
ROOM AND BOARD REIMBURSEMENT FOR OVER 18 POPULATION
CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
CFMS—Program Code E010,Function Code 2810
Definition:
Reimbursement for room and board is available to young adults,ages 18-21,that emancipated from foster care on or
after their 18h birthday. Indicate information for the number of young adults for whom reimbursement is to be
provided.
1 2 3 4 5 7
Provider Clients to be Numbers of Payment Rate Cost per Month Total Cost Per
Name Served Clients Served per Unit of (4 x 3) Provider
per Month Service
WCDSS 18 1.5 $488.00 $732.00 $8784.00
TOTAL: $8784.00
12
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