HomeMy WebLinkAbout20072442.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Revisions to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures, for the Department of Social
Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Revisions to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Department of
Social Services Operations Manual, be, and hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of August, A.D., 2007.
E L� a OARD OF COUNTY COMMISSIONERS
EL UNTY, COLORADO
C �ATTEST: ire , d' 3 u.
Qavid E. Long, Chair
Weld County Clerk to the Bo r '
!!r' /EXCUSED
William H. J r Pro-Tem
BY: RI? L.
De ty CI to the Board
i rc�APPR ED AS - F VYV`\D —
Robert D. Masden
unty Attorney c�>CY �-'1 n �
Douglas Rademacher
Date of signature:
bolo-)
2007-2442
SS0034
a
DEPARTMENT OF SOCIAL SERVICES
rs
P.O. BOX A
GREELEY, CO. 80632
Website: www.co.weld.co.us
' Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
C.
COLORADO MEMORANDUM
TO: David E. Long, Chair Date: August 2, 2007
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services tat l tl 1. \-/( t
i I
RE: Addition to Section 6.000, Colorado Works and Chi d
Care Policies and Procedures, Weld County Department
of Social Services Operations Manual
Enclosed for Board approval is an addition to Section 6.000, Colorado Works and Child Care
Policies and Procedures, Weld County Department of Social Services Operations Manual. This
addition was reviewed at the Board's Work Session held on May 7, 2007.
The provision to our Manual will add a transitional educational and employment program for
foster care youth ages 13 %z through 15 years of age entitled, Pillars of Successful Independence
(PSI)Program. The Department will reimburse Employment Services of Weld County, Weld
County Department of Human Services, at total of$89,112.87 for a period beginning June 1,
2007 through June 30, 2008. A total of 15 youth and their biological and/or County Certified
Foster Parents will be involved in four major component areas of education, life skills, social
skills and employment. This program will assist youth in their transition biological and adoptive
homes and, as they reach the age of 16 to emancipation/independence programs.
Section Citation Title of Section
6.034 through 6.034.9 Pillars of Successful Independence(PSI) Program
If you have any questions, please contact me.
2007-2442
Social Services Division Policies and Procedures
6.034 Pillars of Successful Independence(PSI)Program
Added 8/07
The Pillars of Successful Independence(PSI)Program is a transitional educational
and employment program for foster youth ages 13 '/2 through 15 years of age who
are moving toward independence or emancipation. The PSI Program will prepare
youth to return to their families or adopting homes with better skills and to prepare
youth to enter the Chafee Program when the reach the age of 16 years of age. The
Chafee Program is a federally funded, statewide independent living program that
provides age appropriate independent living services to youth aged 16 through 21
years of age who are in out-of-home placement or to young adults aged 18 through
21 years of age who were in out-of-home placement on or after their 18th birthday.
6.034.1 General Organization
Added 8/07
The Pillars of Successful Independence(PSI)Program involves three major entities
as follows:
A. The Weld County Department of Social Services(Department).
B. The Weld County Division of Human Services(Human Services)through
its Employment Services of Weld County(Employment Services), acting as
the One-Stop Training Center.
C. The Weld County Families, Youth, and Children(FYC)Commission: The
FYC is an advisory committee to the Board of County Commissioners, as
the Board of Social Services, and the Department.
6.034.2 General Description
A. The PSI Program is a pro-active approach to assist foster care youth aged 13
'A through 15 years of age through a community effort among the
Department, County Certified Foster Care Homes, Human Services through
its Employment Services, families, and other agencies involved in the
youth's treatment and permanency plans.
B. Through collaboration,the Department and Human Services through its
Employment Services will serve youth in the PSI Program's four major
components: Education, Life Skills, Social Skills, and Employment. In
addition to acquiring skills under the PSI Program's four major components,
youth will formulate a portfolio to include their accomplishments learned
under the PSI Program.
C. The PSI Program will encourage the agreement of participating youth and
their biological and/or foster parents to participate in workshops. Youth are
required to attend 60%of the workshops during the school year to have the
privilege of gaining employment in the summer. Summer employment is a
requirement of the program. Workshops are intended to help build
portfolios, gain skills, and prepare for summer employment. Foster Parents
and/or biological parents are offered monthly workshops to attend. The
"Parents' Workshops"cover the youth's workshop topic and in addition,
provide ways of incorporating and or applying that particular topic in real
Social Services Division Policies and Procedures
life situations at home. The foster parents/biological parents' workshops will
be held once a month during the foster youth's workshop
D. The Department and Human Services through Employment Services of
Weld County agree to plan and develop the PSI Program based upon the
highly successful model of the Project STAR Program curriculum and to
incorporate a community-wide system to meet the needs of youth and
families in conflict or in need of positive youth development.
E. The Department and Human Services are committed in participating in
planning phases to develop and implement over a 12-month period the
conception and components of the PSI Program, as funded under the
Colorado Works Program Plan.
6.034.3 Eligibility Criteria
A. Youth and families referred by Social Services; and
B. Youth are currently in the custody of Weld County and are placed in Weld
County foster home who are 13 %1 through 15 years of age; and
C. Youth and their parents agree to successfully participate in and complete
60% of workshops. Thirty total workshops for youth and seven for foster
parents. Biological parents are excluded from 60%requirement.
D. The youth are required to return to school or enroll in an alternative school
setting.
6.034.4 Basic Components(Pillars)of the PSI Program
A. Education Component or Pillar: The Learning Lab at Employment
Services of Weld County will be used for, but not restricted to; the provision
of tutoring, career assessments, and determining participant learning styles.
Remediation and academic enrichment activities may also be provided as
appropriate, and especially for youth not enrolled in a traditional education
system. Coordination will occur with the local school districts for youth
who are in need of tutoring services or at risk of dropping out. The lab will
provide tutoring services several days a week separate from the workshops.
In addition to the educational services offered through the Learning Lab,
Employment Services will also assist youth prepare for college or trade
schools by conducting career exploration, exposure to various college
campuses, as well as assisting in identifying available resources to access
prior to entering post secondary education.
B. Life Skills Component or Pillar: Youth will be afforded the opportunity
to gain Life Skills in a variety of building block interest areas. Youth
participating in the program will acquire general and career oriented goal
setting skills, both short and long term,which will help lead them towards
independence; and basic personal finance skills including, but not limited to
creating a budget, opening a checking and or savings account. Youth will
also be provided information in a variety of areas around the health field
Social Services Division Policies and Procedures
such as how to find a doctor, schedule an appointment, exercise to maintain
good health,understand the dangers of prescription and non-prescription
drugs, as well as how to maintain good hygiene. Another aspect under the
Life Skills Pillar will be to focus on food and nutrition. These building
blocks areas will focus on shopping for healthy foods on a budget, preparing
healthy meals to include following recipes, and using proper measurements.
Youth participating in Life Skill enhancement activities will be provided
tools to aid them in gaining strength to inhibit negative peer pressure,thus
alleviating gang membership, drug abuse, dropping out of school, and teen
pregnancy, while encouraging positive behaviors such as conflict resolution,
controlling anger,teamwork, budgeting, etc.
C. Social Skills Component or Pillar: Youth will learn a variety of social
skills to promote personal growth. Youth will be exposed to a variety of
social, professional, and casual settings to develop the appropriate decorum
for each. Participants will learn the appropriate dress for an interview and
employment, versus their typical attire for school or social gatherings.
Through the utilization of a variety of existing programs, such as WAIT
Training, SMART, and Project STAR,youth will acquire skills to help build
their character and refusal skills to avoid gang involvement,tobacco, and
drug& alcohol use, dropout prevention, etc. Youth will also engage in
variety of team building exercises to cultivate the youth's ability to work
with others. Conflict and anger management skills acquired through the
Project STAR curriculum will help youth to refocus anger and stress as they
emerge.
D. Employment Component or Pillar: Each youth participant will be
assessed to determine their basic skills and supportive service needs. The
interest/preference of the youth will be used to determine job assignments in
the program whenever possible. Youth will acquire the knowledge of how
to best use the Workforce Center and will benefit from all available
resources within the agency, which include,completing job applications,
and the acquisition of interviewing skills. Additionally,youth will have the
opportunity to be exposed to a work environment and increase their
workplace skills during a seven-week summer work-experience placement.
Youth participating in this component will enhance their occupational skills
as measured by the attainment of workplace competencies. These
competencies incorporate the SCANS competencies and were developed by
the Weld County School to Career Alliance, and were adopted by the Weld
County Workforce Development Board.
6.034.5 Functions of the Department
A. The Department will be responsible for identifying and referring youth and
their families who are eligible to be served by the Program.
B. The Department will administer, organize the planning and implementation,
provide written policies as approved by the Board of County
Commissioners, and document the outcomes of the project.
Social Services Division Policies and Procedures
C. The Department will utilize a multi-phased approach to build a program that
will address the needs of at-risk youth and their families. The phases
include:
1. Year 1 (June 1, 2007 through May 31, 2008): The Department will
serve 15 youth, and develop and implement, along with the Human
Services through its Employment Services, detailed work flows and
plans to identify roles and responsibilities of each participant in
regards to ongoing planning and program development, policies and
procedures regarding the PSI Program.
2. Year 2(June 1, 2008 through May 31, 2009): The Department will
continue its development of the PSI Program including, designing
and developing additional services to best meet the needs of youth
and families in the program. The Department in conjunction with
Human Services will report on out-comes of the program. The
Department will continue to deliver services to current youth who
meet the age requirement and increase the total number of youth in
the program to 30.
D. The Department will assign the Youth in Conflict Ongoing Manager 2 to
assist in the development and implementation of the PSI Program and to
screen cases for participation in the program.
E. The Department and Human Services will monitor:
1. Youth will experience a decrease in change of foster
placements or will return home.
2. Youth will successfully participate in an educational program.
3. Additional involvements of any type with social services, mental
health, DYC,or other systems following services.
4. Youth will develop appropriate independent living skills as
described in their family service treatment plan.
5. Foster parents will be supported in order to provide youth with
opportunities to develop and improve their independent living skills.
6. Youth will successfully participate in employment opportunities.
7. The needs and services of the child, parent and foster parent will be
addressed effectively though the program.
8. Youth will demonstrate the ability to develop skills which
encourage them to avoid gang involvement, dropping out of school,
and teen pregnancy .
9. Tracking the cost of services.
Social Services Division Policies and Procedures
6.034.6 Functions of Human Services through Employment Services
A. Employment Services will assign the appropriate staff member(s)who will
meet the various planning and implementation needs of the project
including: program development and planning for the project; the
development, as designed in Phase I.
B. Employment Services will document their participation,beginning June 1,
2007,through each of the PSI Program Components as identified in 6.034.4.
Documentation is only to reflect planning, development, ongoing services,
and program outcomes. Funding for this program is not to be used to
supplant existing agreements for services with the Department.
C. Employment Services will participate as a policy and program developer
and planning partner for the project.
D. Employment Services will provide services to, on average, 15 youth. A case
manager will be limited to 15 youth to control the group and ensure safety
regarding work projects and transportation of the youth to and from
activities/workshops.
E. Employment Services will directly supervise and manage the youth case
manger(s), its employee(s),assigned to the PSI Program.
F. Employment Services will make incentives available to PSI members. There
will be a possible five incentives given to each participating youth involved
in the program. For completing three articles in each pillar in the portfolio,
a youth with receive a $20 gift card to Wal-Mart(4).No pillar can be
rewarded twice. A final incentive of the same amount will be given upon
completion of the program and an updated portfolio(three additional articles
for each of the four pillars).
G. Employment Services will provide for workshops and fieldtrips. These
educational activities in coordination with the four pillars Education, Life
Skills, Social Skills, and Employment are designed to help build portfolios,
gain skills, and prepare for summer employment.
H. Employment Services will provide an itemized statement of expenditures
and request for payment of any services provided to a participant. This
itemized statement would include, but not limited to, any expense incurred
by authorized Employment Services personnel, assessment testing,
incentives, behavioral skills activities,transportation, and overhead costs.
This itemized statement must be submitted by the 15`h of the following
month that the service was provided to the Department. The client
information on the itemized statement must include cost, State ID, and
household number.
Social Services Division Policies and Procedures
6.034.7 PSI Program Outcomes Relating to PIP
Services provided by the PSI Program are structured to help accomplish the Program
Improvement Plan Goals. The Department will provide the supervision and
facilitation of the PIP Goals.
6.034.8 Functions of FYC Commission
A. The FYC Commission will guide, oversee, and evaluate the implementation
of the PSI Program.
B. At a minimum,the FYC Commission will document and review, at least at
the end of each phase:
1. If the program successfully prepare foster youth to be independent.
2. If the program successfully influenced foster youth to remain in
school and helped raise grade levels.
3. If the project successfully developed a better system design to meet
the needs of the youth and families in regards and, at a minimum,
to:
a. Keep foster families together through a better utilization of
existing community resources and the improvement of
family alliances to avoid disruptions in placement and
additional foster home placements.
b. Graduate youth from school or GED, if appropriate.
c. Affect positively wage gains for youth.
d. Improve the autonomy of youth and their abilities to access
and maintain services as documented by their independent
living treatment plans.
6.034.9 Reimbursement Authority through Transfer to Employment Services
The Department will remit Human Services an amount not to exceed$89,112.87 in
Colorado Works or TANF funding for services provided from June 1, 2007 through
May 31, 2007. Human Services will bill the Department for services described in
Section 6.034.5 of the Department's Operations Manual and will not seek additional
reimbursement for the same services directly from the Colorado Department of
Human Services. The$89,112.87 is calculated as follows:
Social Services Division Policies and Procedures
Name Salary Fringe Total FTE Salary Fringe Total
Case Manager
Full Time $31,505.00 $9,451.66 $40,956.66 100% $31,505.00 $9,451.66 $40,956.66
Case Manager
20% $35,508.00 $10,652.40 $46,160.40 20% $7,101.60 $2,130.48 $9,232.08
Supervisor $51,359.52 $8,583.96 $59,943.48 1% $513.60 $85.84 $599.43
TOTAL $50,788.17
LINE ITEM Budget for One Year for 15 Youth
Personnel Based on Total Personnel $50,788.17
Assessments Based on 15 Youth
Learning Styles, Work Values,Interests Assessments, Money
Management, TABE, Tutoring, Destinations
Total Assessment
Fees $3,000.00
Incentives Based on 5 incentives of$20 for 15 Youth $1,500.00
Based on 15 youth earning$6.85 an hour plus FICA for seven-weeks
Work-experience (summer)Part of Employment Pillar. $15,477.00
Clothing(T-Shirts) Based on 15 youth(one T-shirt per youth/foster parent) $600.00
Workshops
Food Foster Youth Based on$7.00 per youth(15)for 50 workshops($105 per workshop) $5,250.00
Food Foster Parent Based on$8.00 per parent(15)for 12 workshops($120 per workshop) $1,440.00
Notebooks/Supplies Based on 15 Youth $90.00
Total Workshop Sum of Activities
Fees $6,780.00
Fieldtrip Fees
Denver Museum of Natural History and IMAX Theater$15 for Adults
and$10 for Youth Part of Social Skills Pillar $180.00
Denver Art Museum Youth$3 Adults$10 Part of Social Skills Pillar $65.00
Denver Zoo$7 for Youth$11 for Adults Part of Social Skills Pillar $127.00
UNC Tour Part of Education Pillar $0.00
Rockies'Game $0.00
CSU Ropes Course Part of Education Pillar and Social Skills Pillar$26
per person(32)food included(Foster Parents) $832.00
Based on 15 Youth Plus 2 Staff for Food$10 per person $680.00
Total Fieldtrip Fees $1,884.00
Transportation Based on staff mileage and cost of transportation to fieldtrips(Mileage
multiplied by$1.90)
Denver Museum 130 Miles Roundtrip $247.00
Denver Art Museum 140 Miles Roundtrip $266.00
Denver Zoo 130 Miles Roundtrip $247.00
UNC Tour 20 Miles Roundtrip $38.00
Rockies'Game 134 Miles Roundtrip $254.60
CSU 60 Miles Roundtrip $114.00
Average of 10 Miles a week times .465 a mile. Errands-food pickup,
Staff Mileage
timesheet pickup,meetings,etc. $241.80
Social Services Division Policies and Procedures
Total Transportation $1,153.80
Overhead Sum of Above Items Multiplied by 10% $7,929.90
Total $89,112.87
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