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Home My WebLink About20070637.tiff RESOLUTION RE: APPROVE AMENDMENT TO BYLAWS - WELD COUNTY EXTENSION ADVISORY COUNCIL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,by Resolution dated September 17, 1979,the Board ratified the Bylaws for the Weld County Extension Advisory Council, and WHEREAS,the Board has been presented with an Amendment to said Bylaws forthe Weld County Extension Advisory Council and WHEREAS, after review, the Board deems it advisable to amend said bylaws, a copy of said amended Bylaws being attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Bylaws forthe Weld County Extension Advisory Council be,and hereby are, approved as amended. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 12th day of March, A.D., 2007. BOARD OF COUNTY COMMISSIONERS WE ,COUNTY, CO ORADO ATTEST: ,� � e ^/II �C � , Jc id E. Long, Chair Weld County Clerk to the Bo r 1861 ( ��• - � SED m i J Pro-Tem Deputy Clerk to the Board n ti �� illi . Garcia APPR TO F (� r1 �y \tIL _ Robert D. Masd _ ouff Attorney 3//$'-7 Douglas ademacher Date of signature: 2007-0637 EX0001 BY-LAWS OF THE WELD COUNTY EXTENSION ADVISORY COUNCIL Article I NAME The name of the organization shall be: Weld County Extension Advisory Council. Article II PURPOSES AND OBJECTIVES Section 1 —Serve as a review body to counsel, advise, and deliberate with the Extension staff regarding the Extension program efforts. Section 2 - Provide input into evaluation, planning and implementing Extension programs. a. Provide an annual review of on-going Extension Programs to determine if priority exists for programs to be (a) continued as is, (b) continued with increased/decreased emphasis or(c) to be phased out. b. Provide input for potential new programs based on problems, needs or services required as identified by organizations, commodity groups, and etc. Section 3 - Serve as an informal link in the public relations process of communicating Extension role to the people of the County. a. Present information about on-going Extension programs to the different public. b. To obtain feed back from the public to assist in determining programs. Section 4 - To assist in obtaining the resources necessary to carry out program requests in an effective manner. Section 5 —To provide an environment that will serve to stimulate professionalism of the Extension Agent. Article III MEETINGS Section 1 —The council will meet at least ten(10) times per year. 2007-0637 Section 2—Special meetings may be called by the officers. Section 3 —The meetings will be announced and open to all who are interested in Extension activities. These will be non-voting members. Section 4—The council shall meet with and report to all other Extension Advisory groups, councils, community groups and other as designated by the council, at least once a year (October). This meeting shall be open to any individual interested in the County Extension program. Section 5 —Each meeting of the council will be attended by the County Extension Director. Section 6—The annual meeting will be held in January of each year. Article IV MEMEBERSHIP Section 1 —The membership of the council shall consist of no less than seven (7) members and not more than fourteen (14)members representing areas of focus specified by Colorado State University. A minimum of two (2) members will be recommended, in each of the areas of focus, by Extension Agents in cooperation with respective advisory and/or commodity groups and requested to serve by the County Extension Director with agreement of the council and approval of the Board of Commissioners of Weld County. In addition, the Weld County Commissioner appointed as liaison to the Council will be a member of the Council. Section 2—The council members shall serve for three-year terms. The initial membership will be divided into one, two, and three year terms and thereafter, appointed for three-year terms. New terms will begin immediately after the annual meeting. No member will serve over two consecutive three-year terms. Section 3 —The Weld County Extension staff will serve as ex-officio members. Section 4—Resource people may be invited to participate in any meetings at the request of the council, but will not have a vote. Section 5 —In case a member resigns by written notice, move from the County, or any other reason, this member will be replaced within two months by appointment in accordance with Section 1, Article IV. Section 6—Each member of the council shall be entitled to one vote and must vote in person. Section 7—A simple majority of the appointed members must be present to constitute a quorum. Section 8 —Membership is open to all, irrespective of race, color, sex, or national origin. Article V OFFICERS Section 1 —The offices of this council shall be Chairman and Chairman Elect. Section 2 —The Chairman and Chairman Elect shall be elected each year at the annual meeting. Section 3 —The Chairman or Chairman Elect shall preside at all meetings of the council. Article VI AMENDMENTS Section 1 —The By-laws may be amended at any meeting by a vote of one-half(1/2) of the members present. To amend By-laws, notice of the proposed amendment must be given to the members at lease 14 days prior to the meeting. Section 2 —The amended by laws agreed to by the council must be approved by the Board of Commissioners of Weld County. Article VII CONDUCT OF MEETINGS Section 1 —All meetings shall be conducted in accord with Roberts Rules of Order. March 1988, as amended November 1988 and October 2006. FW: By-law changes - WC Extension Advisory Council Page 1 of 2 Jennifer Luna From: Bruce Barker Sent: Friday, March 09, 2007 1:29 PM To: Jennifer Luna; Esther Gesick; Elizabeth Strong Subject: FW: By-law changes-WC Extension Advisory Council Attachments: ExtenAdCouncilBy-laws_redline2006changes.doc; ExtenAdCouncilBy- laws_with2006changes.doc Sorry. I had meant to send these to you earlier, but forgot! Need to have the Commissioners approve the clean version (ExtenAdCouncilBy-laws with 2006changes.doc). From: Vicky Sprague Sent: Monday, February 05, 2007 3:05 PM To: Bruce Barker Subject: FW: By-law changes - WC Extension Advisory Council Bruce: The Extension Advisory Council wants to revise its bylaws. Do we need a work session or do you simply want to pass around for approval? If we need a work session, please advise length. I would notify you, Fred Petersen, and Bill Hedberg. Vicky Sprague, Office Manager Board of Weld County Commissioners 915 10th Street, 3rd Floor P. O. Box 758 Greeley CO 80632 Telephone: 970-336-7204 Fax: 970-352-0242 vsprague@co.weld.co.us From: Hedberg, Bill [mailto:bhedberg@wm.com] Sent: Monday, February 05, 2007 2:51 PM To: Vicky Sprague Cc: Fred Petersen; brad.leafgren@ifeedtheworld.com Subject: FW: By-law changes -WC Extension Advisory Council Vicki - I was speaking with Fred Petersen about his recent conversation with you concerning the pending changes in the by-laws of the Cooperative Extension Advisory Council. I went back into my archives and am resending the file from last September requesting consideration/action by the commissioners and county attorney. When I sent this to Fred last week(Tuesday, 1/30/07) I apparently mistyped his name and he didn't get it (my apologies). Accordingly, I'm sending directly to you and copying him (pursuant to his and my phone conversation just a few minutes ago). If you have any difficulty opening the attached, please let me know so we don't delay this process further. Thanks for you attention and assistance. wjh. Original Message From: Hedberg, Bill Sent: Tuesday,January 30,2007 8:05 AM To: 'fpeterson@co.weld.co.us' Cc: iledall5@aol.comi; 'brad.feafgren@ifeedtheworld.corni 3/9/2007 FW: By-law changes - WC Extension Advisory Council Page 2 of 2 Subject: FW: By-law changes-WC Extension Advisory Council Fred -This is a copy of the email to Vickie from last September. I received confirmation of receipt from her at 11:37 am (also the morning of 9/25/06). As I mentioned to Vickie, there is a copy of the red-line draft(sometimes easier to see what we are proposing to change) and a copy with all changes accepted (cleaner copy to read for context). Please let me know if you need additional information. As mentioned earlier, I'd like to accompany you to a work session if one is desired by the Commissioners. I'll be out for a bit this morning, but back before noon; I think for the rest of the day at North Weld Landfill (numbers below). wjh. Original Message From: Hedberg,Bill Sent: Monday,September 25,2006 9:46 AM To: 'vsprague@co.weld.co.us' Cc: 'brad.leafgren@ifeedtheworld.com' Subject: By-law changes-WC Extension Advisory Council Good Morning Vickie - The attached files contain the proposed changes ('red-line draft"to easier see the changes and "with changes accepted") to the by-laws of the Weld County Extension Advisory Council. As documented in the minutes of our meeting on September 21, 2006, these changes were ratified with 100% participation of the current standing board. Commissioner Masden is our current commissioner-liaison to the council; however, he was unable to make the meeting last week. In respect to him, I would ask that you run this proposal by him before starting the "official"track through the County Attorney office and back to the Commissioners, as a whole. If anyone has any questions on the proposed changes, please invite them to call me directly. Thank you for your assistance. wjh. «ExtenAdCouncilBy-laws_redline2006changes.doc» «ExtenAdCouncilBy-laws_with2006changes.doc» Bill Hedberg Sr. District Manager North Weld Landfill Buffalo Ridge Landfill Conservation Services 970-686-2800 ext. 23 970-418-8268 (cell) Waste .I(anagement's fandfiffs provide over 17,000 acres of protected farad for wi&dCfe habitat and 15 are certified by the Wifdfi fe Habitat Councit 3/9/2007 BY-LAWS OF THE WELD COUNTY EXTENSION ADVISORY COUNCIL Article I NAME The name of the organization shall be: Weld County Extension Advisory Council. Article II PURPOSES AND OBJECTIVES Section 1 —Serve as a review body to counsel,advise,and deliberate with the Extension staff regarding the Extension program efforts. Section 2 -Provide input into evaluation,planning and implementing Extension programs. a. Provide an annual review of on-going Extension Programs to determine if priority exists for programs to be(a)continued as is,(b) continued with increased/decreased emphasis or(c)to be phased out. b. Provide input for potential new programs based on problems,needs or services required as identified by organizations,commodity groups, and etc. Section 3 -Serve as an informal link in the public relations process of communicating Extension role to the people of the County. a. Present information about on-going Extension programs to the different public. b. To obtain feed back from the public to assist in determining programs. Section 4-To assist in obtaining the resources necessary to carry out program requests in an effective manner. Section 5—To provide an environment that will serve to stimulate professionalism of the Extension Agent. Article III MEETINGS Section 1 —The council will meet at least ten(10)times per year. Section 2—Special meetings may be called by the officers. Section 3—The meetings will be announced and open to all who are interested in Extension activities. These will be non-voting members. Section 4—The council shall meet with and report to all other Extension Advisory groups,councils,community groups and other as designated by the council,at least once a year(October). This meeting shall be open to any individual interested in the County Extension program. Section 5—Each meeting of the council will be attended by the County Extension Director. Section 6—The annual meeting will be held,in January of each year. ..--{Deleted:on the last Friday of Article IV MEMEBERSHIP Section 1 —The membership of the council shall consist of no less than seven(7) members and not more than fourteen(14)members representing areas of focus specified by Colorado State University, A minimum of two(2)members will be recommended, in_ _. . -- Deleted:4-x and Youth,Family each of the areas of focus by Extension Agents in cooperation with respective advisoryLiving,Agriculture,Horticulture, or g p P Business,and Media and/or commodity groups and requested to serve by the County Extension Director with {DekteO:preceding categories agreement of the council and approval of the Board of Commissioners of Weld County. --- - --- In addition, the Weld County Commissioner appointed as liaison to the Council will be a member of the Council. Section 2—The council members shall serve for three-year terms. The initial membership will be divided into one,two,and three year terms and thereafter,appointed for three-year terms. New terms will begin immediately after the annual meeting. No member will serve over two consecutive three-year terms. Section 3—The Weld County Extension staff will serve as ex-officio members. Section 4—Resource people may be invited to participate in any meetings at the request of the council,but will not have a vote. Section 5—In case a member resigns by written notice,move from the County,or any other reason,this member will be replaced within two months by appointment in accordance with Section I,Article IV. Section 6—Each member of the council shall be entitled to one vote and must vote in person. Section 7-A simple majority of the appointed members must be present to constitute a Quorum. s - Deleted:A simple majority present of the council members shall constitute a quonmt. Section 8-Membership is open to all, irrespective of race,color,sex,or national origin. Article V OFFICERS Section 1 —The offices of this council shall be Chairman and Chairman Elect. Section 2—The Chairman and Chairman Elect shall be elected each year at the annual meeting. Section 3—The Chairman or Chairman Elect shall preside at all meetings of the council. Article VI AMENDMENTS Section 1 —The By-laws may be amended at any meeting by a vote of one-half O/2) of . _- -{Deleted:two-thirds(2/3) i the members present. To amend By-laws,notice of the proposed amendment must be given to the members at lease 14 days prior to the meeting. Section 2—The amended by laws agreed to by the council must be approved by the Board of Commissioners of Weld County. Article VII CONDUCT OF MEETINGS Section 1 —All meetings shall be conducted in accord with Roberts Rules of Order. March 1988,as amended November 1988 and October 2006. Hello