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Home My WebLink About20071605.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JUNE 6, 2007 TAPE #2007-16 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, June 6, 2007, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair Pro-Tem and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner David E. Long, Chair- EXCUSED Commissioner William H. Jerke, Pro-Tem Commissioner William F. Garcia Commissioner Robert D. Masden Commissioner Douglas Rademacher Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Elizabeth Strong Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County Commissioners meeting of June 4, 2007, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $1,635,759.76 Electronic Transfers - All Funds $166,682.01 Commissioner Rademacher moved to approve the warrants as presented by Mr.Warden. Commissioner Garcia seconded the motion, which carried unanimously. 2007-1605 BC0016 �� %07 BIDS: PRESENT COUNTY ROAD 9.5 ROAD IMPROVEMENTS BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden read the names of the eleven vendors who submitted a bid into the record, and stated the low bid is from LaFarge North America, in the amount of$1,284,722.94. He stated the engineering estimate for the project is $1,745,245.00; therefore, approximately one-half million dollars will be left over to use toward another project, possibly signalization for State Highway 66. In response to Commissioner Masden, Mr. Warden stated the County is funding these improvements through funds received from the Colorado Department of Transportation (CDOT), and in conjunction with the Town of Mead. In response to Commissioner Rademacher, Mr. Warden stated when project estimates exceed $50,000.00, the County is required to publish the project in the legal newspaper, and staff also sends the information to the County's vendor list, which includes most of the major construction companies in the area. Said bid will be considered for approval on June 20, 2007. NEW BUSINESS: CONSIDER AGREEMENT FOR CONVEYANCE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO COUNTY ROADS 3 AND 1.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - MICHAEL AND CHERI SCHMIDT: Leon Sievers, Department of Public Works, stated this is the thirteenth of seventeen parcels to be acquired by the County for the County Roads 3 and 1.5 Project, and the County will purchase 1,682 square feet of temporary construction easement for $500.00. He stated the County will reimburse the property owners $1,000.00 for fence removal, for a total compensation of $1,500.00. Commissioner Rademacher moved to approve said agreement and authorize the Chairto sign any necessary documents. Seconded by CommissionerGarcia, the motion carried unanimously. CONSIDER AGREEMENT FOR CONVEYANCE OF EASEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO COUNTY ROADS 3 AND 1.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - MIKE MORADI; KAC HOLDINGS, LLC; THE KATINA MORADI TRUST;THE CAROLINE MORADI TRUST;THE ALBERT MORADI TRUST;AND THE SAEED AND FOROUGH MORADI FAMILY TRUST: Mr.Sievers stated this is the fourteenth of seventeen parcels to be acquired by the County for the County Roads 3 and 1.5 Project, and the County will purchase 435 square feet of permanent easement in the amount of $2,200 and 6,596 square feet of temporary construction easement in the amount of$300.00. He stated the County will also reimburse the property owners$3,300.00 for fence removal for a total compensation of$5,800.00. In response to Commissioner Masden, Mr. Sievers explained the fence is constructed of bark wire and decorative wood. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign any necessary documents. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO COUNTY ROADS 3 AND 1.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - THE WOOLLEY FAMILY TRUST: Mr. Sievers stated this is the fifteenth of seventeen parcels to be acquired by the County for the County Roads 3 and 1.5 Project, and it is located west of County Road 3 and north of County Road 10.5. He stated the County will purchse .819 acres of right-of- way, in the amount of$17,600.00, and 13,879 square feet of temporary construction easement among three separate parcels, for a total cost of$18,250.00. In response to Chair Pro-Tem Jerke, Mr. Sievers stated the purchase price is approximately$21,500.00 per acre, and land in the surrounding area usually costs approximately$20,000.00 to$28,000.00 per acre. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign any necessary documents. Seconded by Commissioner Maden, the motion carried unanimously. Minutes, June 6, 2007 2007-1605 Page 2 BC0016 CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO COUNTY ROADS 3 AND 1.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS- I AND J PARTNERSHIP, LP: Mr. Sievers stated this is the sixteen of seventeen parcels to be acquired by the County for the County Roads 3 and 1.5 Project, and it is located west of County Road 3 and north of County Road 12. He stated the County will purchase.869 acres of right-of-way among two separate parcels for a cost of$27,1923.00, 4,704 square feet of temporary construction easement, in the amount of$200.00; and 4,704 square feet of permanent easement in the amount of$100.00. He further stated the County is reimbursing the property owners a sum of$25,020.00 for the relocation of an existing concrete lined irrigation ditch and $4,975.00 for fence removal, for a total cost of$57,488.00. In response to Commissioner Jerke, Mr. Sievers stated this figure is within the County's budget for property acquisition. In response to Commissioner Garcia, Mr. Sievers stated the irrigation ditch is currently serving downstream owners; however, he is not sure if the landowner presently utilizing the ditch. Further responding to Commissioner Garcia, Mr. Sievers stated the compensation is provided for the ditch to be rebuilt or redirected, and it is stated in the contract the owner will have the legal obligation to rebuild or redirect the ditch to ensure service to the downstream property owners. Commissioner Masden moved to approve said agreement and authorize the Chair to sign any necessary documents. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER DECLARATION OF CERTAIN EQUIPMENT AS SURPLUS PROPERTY, AND AUTHORIZE SALE OF SAME TO GEOTECHNICAL TESTING: Drew Scheltinga, Department of Public Works, stated the equipment to be sold was previously used to test the stability and design of asphalt; however, since these asphalt tests are no longer performed, there is no longer a need for the equipment. He recommended approval of the sale of the equipment to Geotechnical Testing. In response to Commissioner Rademacher,Mr.Scheltinga stated the equipment is at least twenty years old,and he does not believe the County will have a better offer for the equipment, since asphalt testing is no longer performed in this manner. Commissioner Rademacher moved to declare said equipment as surplus property and authorize the sale of same to Geotechnical Testing. Seconded by Commissioner Masden, the motion carried unanimously. PLANNING: CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR SITE PLAN REVIEW, SPR #394 - KUM AND GO, LC, C/O NEIL BRODERICK: Kim Ogle, Department of Planning Services, stated the Department has received a subdivision bond, in the amount of$181,016.88, as collateral for improvements, and staff recommends acceptance of said collateral. Commissioner Masden moved to approve said agreement, authorize the Chair to sign, and accept said collateral, based on staffs recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously. CONSIDER RESOLUTION RE:ACCEPTANCE OF FILING OF SERVICE PLAN, REFERRAL TO WELD COUNTY PLANNING COMMISSION FOR STUDY AND RECOMMENDATION, AND SET HEARING DATE FOR CONSIDERATION -WATERFRONT AT FOSTER LAKE METROPOLITAN DISTRICT NOS. 1, 2, AND 3: Bruce Barker, County Attorney, stated approval of the Resolution sets a Planning Commission hearing date of July 17, 2007; accepts the filing of the Service Plan, which was received on May 31, 2007; requires the Planning Commission submit the recommendation to the Board on or prior to July 23, 2007; and it sets a date for a hearing before the Board on August 8, 2007. He further stated the Resolution waives the 30-day requirement for the recommendation of the Board after the Service Plan is delivered, which is set forth in Section 32-1-204(2), C.R.S. In response to Chair Pro-Tem Jerke, Mr. Barker stated the Resolution establishes a time frame for each step of the process to occur. Julie Cozad, representative, stated she is available for questions. Chair Pro-Tem Jerke stated only the Minutes, June 6, 2007 2007-1605 Page 3 BC0016 scheduling is being considered today; however, the Board will have questions for Ms. Cozad further into the process. Commissioner Rademacher moved to approve said Resolution. Seconded by Commissioner Masden, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. BOARD OF COUNTY COMMISSIONERS ' A A Ella WELD COUNTY, COLORADO ATTEST: fI n„/,,/'j,�r� a•tii. EXCUSED "�"� 1261 .��.%V David E. Long, Chair Weld County Clerk to the Boar '• '•' r ) • "N°\\ William H. Pro-Tem BY: Dep y Cler to the Boar ( � Willi as:n F. Garcia � Robert D. Masden.., ouglas R demacher Minutes, June 6, 2007 2007-1605 Page 4 BC0016 Hello