HomeMy WebLinkAbout20072186.tiff RESOLUTION
RE: APPROVE ADDENDUMS TO TWO AGREEMENTS TO PURCHASE GROUP HOME
CARE SERVICES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Addendums to two Agreements to
Purchase Specialized Group Home Care Services between the County of Weld,State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and the following providers, with further terms and conditions being as stated
in said addendums, and
1. Youth Ventures of Colorado 2. Earl and Cindy Almond
WHEREAS,after review,the Board deems it advisable to approve said addendums,copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services,that the Addendums to two Agreements to
Purchase Specialized Group Home Care Services between the County of Weld,State of Colorado,
by and through the Board of County Commissioners of Weld County,on behalf of the Department
of Social Services, and the above listed providers be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said addendums.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 1st day of August, A.D., 2007, nunc pro tunc May 25, 2007, and
June 26, 2007.
BOARD OF COUNTY COMMISSIONERS
WELIOUNTY, COLORADO
ATTEST: Ltd/'/ /�'/� �J��- i Qui enc.,
186, I E. Long, Chair
Weld County Clerk to the Bo
ra , H.�lerke, Pro-Tem
BY: • .✓ ��,l4 �JJ//�1//
Deputy Cle to the Board
Willi to f. arcia APP D AS TO F ►v V--
)�o�{a.�,�
Robert D. Masden
my Attomey
,1S-� Dougla Rademach
Date of signature: U
2007-2186
SS0034
C ; SS i biis�07
d.p DEPARTMENT OF SOCIAL SERVICES
ter" P.O.BOX A
GEELEY,CO. 80632
W ebsite:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
VIIDc
Cbild Support(970)352-6933
COLORADO MEMORANDUM
TO: David E. Long, Chair Date: July 30, 2007
Board of County Commissioners 1
�-FR: Judy A. Griego, Director, Social Services-�, -tC' 1/4 (I v^t)
RE: Addendums to Agreements to Purchase Gtdup Home Care Services between the
Weld County Department of Social Services and Various Vendors
Enclosed for Board approval are Addendums to Agreements to Purchase Group Care Services
between the Weld County Department of Social Services(Department)and various Vendors.
These Addendums were reviewed at the Board's Work Session held on July 23, 2007.
1. The rates for the Vendors are based on care and services rates set by the Colorado
Department of Human Services.
2. The Vendors are as follows:
Provider ID Number Base Rate Effective Date
1. Youth Ventures of Colorado #1530211 $89.13/day 5/25/07—6/30/07
2. Earl and Cindy Almond #61603 $49.32/day 6/26/07—6/30/08
If you have any questions, please telephone me at extension 6510.
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S03NOISST 1WO3
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2007-2186
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Home/Group Center Care
Services (the "Agreement") between Youth Ventures of Colorado and Weld a
County Department of Social Services for the period from
May 25, 2007 through June 30, 2007.
rs
The following provisions, made this di-day of Ma,, , 2007, are added to the reference
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
\
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$89.13,per day for children placed within the
Group Home/Group Center identified as Provider ID#1530211. These services will be
for children who have been deemed eligible for social services under the statutes, rules
and regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold payments for a child's temporary absence from a
facility, including hospitalization, need to have prior written authorization from both the
caseworker and their supervisor before payment will be released.
3. Add Paragraph 6 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
4. Add Paragraph 7 to Section I. Any additional costs for specialized services, which
include,but are not limited to; polygraph tests,plethysmographs, and urinalysis screens,
which are not provided within the negotiated provider rate, will need to be authorized, in
writing by the County, prior to the service being performed. Any payment for specialized
services not authorized in writing will be denied.
5. Add Paragraph 8 to Section I. The services purchased under this Agreement for Group
Home/Center services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
6. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
7. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
8. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County.
1 Weld County SS-23A Addendum
9. Add Paragraph 15 to Section IV. A full evaluation of an Individualized Educational Plan
(IEP) for youth designated as a Special Education Student will be conducted every 3
years and reviewed every year. If the IEP is due while the child is in placement, the
Contractor will complete or obtain a completed IEP. A copy will then be forwarded to
the County.
10. Add Paragraph 16 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery,bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local)terminated for cause or default.
11. Section V, Paragraph 5. Children in Psychiatric Residential Treatment Facilities,
Therapeutic Residential Child Care Facilities, Residential Child Care Facilities and Child
Placement Agencies are not eligible to receive clothing allowances as outlined in the
Weld County Department of Social Services Policy and Procedure Manual.
12. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
13. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
14. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
2 Weld County SS-23A Addendum
A. Withhold payment to the Contractor until the necessary services or corrections in
• performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
15. Add Paragraph 10 to Section VI. The contractor shall promptly notify Social Services in
the event that the Contractor learns of any actual litigation in which it is a party defendant
in a case, which involves services provided under the agreement. The Contractor, within
five(5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall deliver
copies of such document(s)to the Social Services' Director. The term"litigation"
includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganizations and/or foreclosure.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
L 1 " 14
ATTEST: dione!
Weld Count r..+, r• t• '.+-rd
I - ,�` WELD COUNTY BOARD OF
13611 ib. v SOCIAL SERVICES, ON BEHALF
°%++ �
n`� OF THE WELD COUNTY
,r
DEPARTMENT OF SOCIAL
Set, I SERVICES
By: br a47r 5-1 By:
Deputy Clerk to the Board ✓// David . ong, Chair
A 01 2007
CONTRACTOR
Youth Ventures of Colorado
4785 Granby Cir.
Colorado S rings, CO 80919
By:
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By:
D' ector
4 Weld County SS-23A Addendum
aee, -A/Pe
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Specialized Group Home Care
Services (the "Agreement") between Earl and Cindy Almond and Weld
County Department of Social Services for the period from
June 26, 2007 through June 30, 2008.
The following provisions, made this a day of ,5 tn2� , 2007, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$49.32,per day for children placed within the
Group Home identified as Provider ID#61603. These services will be for children who
have been deemed eligible for social services under the statutes, rules and regulations of
the State of Colorado.
2. Section I, Paragraph 2. All bed hold payments for a child's temporary absence from a
facility, including hospitalization, need to have prior written authorization from both the
caseworker and his or her supervisor before payment will be released.
3. Add Paragraph 5 to Section I. The services purchased under this Agreement for Group
Home services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, mentor/advocate, and supervised visitation.
4. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or intake
screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
5. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
6. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County. If the child received the required full medical and
dental examinations prior to placement with this Contractor, and documentation is
provided to the group home parent, then the group home parent shall schedule and keep
regular appointments for the child while the child is placed in the home.
7. Add Paragraph 15 to Section IV. Meet with the Department of Social Services
supervisor for a minimum of two hours weekly(7.709.21), the specialized group home
parent will also be available to meet with Weld County's assessment specialist for the
purpose of measuring the youth's level of functioning.
] Weld County SS-23A Addendum
aea7-a/cre
8. Add Paragraph 16 to Section IV. Expect and welcome home visits from caseworkers,
mental health professionals, GALs, CASA volunteers, mentors and family members
when appropriate.
9. Add Paragraph 17 to Section IV. Attend trainings focused on issues commonly faced by
high-risk youth. The trainings will be sponsored by the Weld County Department of
Social Services. The group home parent is encouraged to invite their respite provider(s)
to the monthly trainings. Hours spent in training by the specialized group home parent
may be applied to annual training requirements mandated in section 7.714.170 in the
State Quality Standards.
10. Add Paragraph 18 to Section IV. Shall utilize a minimum of 48 hours of respite monthly.
The specialized group home parent will be responsible for the cost of any respite.
11. Add Paragraph 19 to Section IV. As an important member to the youth's treatment team,
the specialized group home parent will accompany other key professionals to school
conferences, IEP meetings, or school-related staffings.
12. Add Paragraph 20 to Section IV. Furnish transportation as advised in the State Quality
Standards (7.714.200). Transportation to and from appointments may include,but are not
limited to, visitation with family members, medical/dental or mental health appointments,
extracurricular school activities, court hearings or other specialized programming.
13. Add Paragraph 21 to Section IV. Immediately report any significant issue, regarding the
youth, to the youth's assigned caseworker. Issues may be medical, behavioral, legal/
criminal, or educational in nature. If a youth becomes a threat to him/herself or others,
appropriate"critical incident"documentation must be prepared by the specialized group
home parent according to State guidelines (7.701.52), in addition to notification to the
caseworker. While specialized group home parent attempts to maintain the youth at the
group home level of care, the specialized group home parent will be familiar with Weld
County's continuum of care and understand when a child needs to be forwarded or
regressed through the continuum.
3 t- \21)
14. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
15. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
2 Weld County SS-23A Addendum
16. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
17. Add Paragraph 10 to Section VI. The Contractor shall promptly notify Social Services in
the event which it is a party defendant or respondent in a case, which involves services
provided under the agreement. The Contractor, within five(5) calendar days after being
served with a summons, complaint, or other pleading which has been filed in any federal
or state court or administrative agency, shall deliver copies of such document(s) to the
Social Services' Director. The term "litigation" includes an assignment for the benefit of
creditors, and filings in bankruptcy, reorganizations and/or foreclosure.
18. Add Paragraph 11 to Section VI. Both Contractor and the County will collaborate to
modify this contract as necessary.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST:
WeldCoun��'�y
test ' ? ,n WELD COUNTY BOARD OF
%.,,;,: SOCIAL SERVICES, ON BEHALF
'� OF THE WELD COUNTY
•%auN � DEPARTMENT OF SOCIAL
SERVICES
By: J By:
Deputy Clerk to the Board d David E. Long, Chair
AUG 01 2007
CONTRACTOR
Earl and Cindy Almond
1937 Chestnut Ave
Greeley, CO 80631
By:
WELD COUNTY DEPARTMENT �L-47 v2-6-j
OF SOCIAL SERVICES
By: u
irecto
4 Weld County SS-23A Addendum
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