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HomeMy WebLinkAbout20071400.tiff RESOLUTION RE: APPROVE CONTRACTAMENDMENT#1 FOR DECREASING DIABETES DISPARITIES IN WELD COUNTY PROJECT AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with Contract Amendment#1 for the Decreasing Diabetes Disparities in Weld County Project between the County of Weld,State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2007, and ending June 30, 2008, with further terms and conditions being as stated in said contract amendment, and WHEREAS,after review,the Board deems it advisable to approve said contract amendment, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Amendment#1 for the Decreasing Diabetes Disparities in Weld County Project between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract amendment. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 16th day of May, A.D., 2007. BOARD OF COUNTY COMMISSIONERS -1" Elsa EL C. NTY, COLORADO / ,v` ATTEST: Ikea id . ng, Chair Wel ounty Clerk to the B, Dew ,r I k Wi lia . J k Pro-Tem 4 BY: , De u CI to the Bo i Wil • m F. Garcia AP ED AS T Robert D. Masden ounty Attorney Dougla Rademache Date of signature: 513i.:01 2007-1400 H L0034 HZ- Cam ) &/ %7 Memorandum TO: David E. Long, Chair Board of County Commissioners ' C FROM: Mark E. Wallace, MD, MPH, Director Department of Public Health and ���� �& Environment '�Ok& 1Oa� t COLORADO DATE: May 14, 2007 l } 1" SUBJECT: Contract Amendment#1 for the Decreasing Diabetes Disparities In Weld County Project Enclosed for Board review and approval is Contract Amendment#1 between the Colorado Department of Public Health and Environment and Weld County for the Health Disparities Grant, Decreasing Diabetes in Weld County project. This amendment renews the contract for one additional year commencing on July 1, 2007 and continuing through June 30, 2008 with funding in the amount of$141,502 which is all attributable to the State of Colorado. This amendment will fund diabetes awareness, education, screening and case management services for the underserved, uninsured and underinsured residents in Weld County. The Staff for this project includes a 1.0 FTE community diabetes specialist who coordinates the program and a .75 FTE bilingual diabetes educator to work with the Hispanic community. I recommend your approval of this amendment. Enclosure o� C) -c rn a fTl �n CD R7 D ? O 4? z COCrl N 2007-1400 DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT Health Disparities Grant Program DEPARTMENT OR AGENCY NUMBER FAA CONTRACT ROUTING NUMBER 08-00117 CONTRACT AMENDMENT#1 This Amendment is made this 25TH day of APRIL,2007,by and between the State of Colorado,for the use and benefit of the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive South, Denver,Colorado 80246,hereinafter referred to as"the State"; and, Board of County Commissioners of Weld County, for the use and benefit of the Weld County Department of Public Health and Environment whose address or principal place of business is 1555 North 171h Street,Greeley,CO 80631, hereinafter referred to as"the Contractor". FACTUAL RECITALS Authority exists in the Law and Funds have been budgeted, appropriated,and otherwise made available and a sufficient unencumbered balance thereof remains available for payment; and Required approval, clearance, and coordination has been accomplished from and with all appropriate agencies; and The parties entered into a contract dated May 19,2006, for the Decreasing Diabetes Disparities in Weld County project.The purpose for this amendment is described below. The State desires to renew the original contract for an additional one year,award additional funding,and modify the reporting and payment provisions;and The State desires to update the Special Provisions of the original Contract. There are two new State of Colorado laws regarding illegal aliens. House Bill 06-1343 (Article 17.5 of Title 8 of the Colorado Revised Statutes), "Illegal Aliens- Public Contracts for Services",became applicable to state contracts on August 7,2006. House Bill 06S-1023 (Article 76.5 of Title 24 of the Colorado Revised Statutes), "Restrictions on Public Benefits", became applicable to state contracts on August I, 2006. The definition of"public benefits" includes state contracts and grants. This new Special Provision is entitled, "Illegal Aliens- Public Contracts for Services" and is to be included in all contractual agreements. NOW THEREFORE, it is hereby agreed that 1. Consideration for this Amendment to the original contract, contract encumbrance number PO FAA ADM0700090,contract routing number 07 FAA 00090, dated May 19, 2006 consists of the payments which shall be made pursuant to this Amendment,and the promises and agreements herein set forth. 2. It is agreed the Original Contract is,and shall be, modified, altered, and changed in the following respects only: A. The Contract is renewed for an additional one(1)year period commencing on July 1, 2007,through and including June 30, 2008. Page 1 of 4 acct-/yov B. In consideration for the Contractor's timely and satisfactory completion of the work required under the Original Contract,during the renewal term,the"not to exceed amount" in the Original Contract is hereby increased by One Hundred Forty One Thousand Five Hundred and Two dollars($141,502.00)for an amended total financial obligation of the State of Three Hundred and One Thousand Eight Hundred and Fifteen dollars,($301,815.001. The revised specifications to the original Scope of Work and revised Budget, for this renewal term are incorporated herein by this reference and identified as"Attachment A". All other terms and conditions of the Original Contract are reaffirmed. C. It is expressly agreed to by the parties that the original contract is, and shall be, modified, altered,and changed in the following respects only: 1. Section 1 of Exhibit A, Additional Provisions, of the original contract reads: To be considered for payment, billings for payments pursuant to this Contract must be received within a reasonable time after the period for which payment is requested;but in no event no later than sixty(60)calendar days after the relevant performance period has passed. Final billings under this Contract must be received by the State within a reasonable time after the expiration or termination of this Contract; but in no event no later than sixty(60)calendar days from the effective expiration or termination date of this Contract. 2. Section 1 is hereby modified to read: To be considered for payment, billings for payments pursuant to this Contract must be received within a reasonable time after the period for which payment is requested; but in no event no later than thirty(30)calendar days after the relevant performance period has passed. Final billings under this Contract must be received by the State within a reasonable time after the expiration or termination of this Contract; but in no event no later than thirty(30)calendar days from the effective expiration or termination date of this Contract. 3. Exhibit A, Additional Provisions,of the original contract by adding#4 with the following language: To receive payment against this cost reimbursement contract,proof of expenditure is required. The following forms of documentation for each category must be submitted with the cost reimbursement statement: a. Personnel Expenses: Copy of timesheet, which includes employee's name,title and amount or Documentation listing the employee's name,title,and amount b.Travel: If mileage/mileage rate are broken out on budget narrative,then a mileage reimbursement form or documentation which includes name of traveler, #of miles, mileage rate, amount and destination or if budget narrative is not specific or detailed,then documentation showing the name of traveler,cost of travel and destination Page 2 of 4 • c. Contractual/Subcontracts: Copy of invoice to grantee on contractor's or subcontractor's letterhead addressed to the grantee or Copy of check from grantee to contractor/subcontractor d. Supplies, Equipment, Facility renovations: Copy of receipt or Copy of invoice from vendor to grantee e. Indirect: No backup required, ensure that amount reimbursed coincides with the requested budget amount up to 15% 4. Exhibit A, Additional Provisions,of the original contract by adding#5 with the following language: Funding levels within the Budget, attached to this contract, may be modified as follows: a. Up to ten percent(10%) of the funds originally set forth in each budget category(e.g., Personnel Expenses, Travel, Contractual/Subcontracts, Supplies, Equipment, and Facility Renovations) may be transferred to other budget categories with prior approval by the Contract Monitor. b. The Contractor must provide written justification to the Contract Monitor prior to any anticipated budget changes. D. The Special Provisions of the Original Contract are hereby deleted in their entirety and the new Special Provisions substituted in their place; incorporated herein by reference and identified as Attachment B. 3. The effective date of this Amendment is July 1,2007, or upon approval by the State Controller, whichever is later. 4. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this amendment and any of the provisions of the original contract, the provisions of this amendment shall in all respects supersede,govern,and control, The "Special Provisions" shall always be controlling over other provisions in the contract or amendments. The representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed. 5. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. CONTRACTOR: STATE: BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY for the use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC AND ENVIRONMENT STATE OF COLORADO (a Colorado litical subdivision) Bill Ritt r,Jr.,Governo By: By: For the Executive Director David E. Lon , Cha' PUBLIC HEALTH & ENVIRONMENT 'AY 1 6 2007 PROGRAM APPROVAL: E LA Attestation: k2 By: VV r awry By: Co . 'rate Se ' tary,oiy�11'( , To _ ity/County Clerk •�s�r� ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller,or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for goods and/or services provided. State Controller Leslie M. Schenefelt :te : b / o WELD COUNTY DEPARTMENT OF P t titALTti 1 DtENVIR NT / BY: Mark L. Wallace, MD, MPH-Director Page 4 of 4 02c'7—/900 Attachment A Health Disparities Grant Program 2007-2008 WORK PLAN FORMAT Project Title: Decreasing Diabetes Disparities in Weld County Proiect GOAL 1: To improve the health status of Hispanics/Latinos of Weld County to reduce their risk of cardiovascular disease, including diabetes,through the establishment of a Diabetes Disparities Program. Objective Activity Responsible Duration Date Party Completed 1.To continue to use 2a Create "real time" Community Beginning On-going Electronic Medical prompts to alert Diabetes August 15, Records (EMR)to community health center Specialist 2006 and identify people with staff to schedule diabetes continuing cardiovascular disease, follow-up appointments including diabetes for for truant patients follow up 2b Create reports to Community appointments and to identify clients that need Diabetes notify clients of grant appointments Specialist sponsored educational opportunities. 2. To coordinate a 2a. Work with NCMC to Community Starting Completed by series of Cultural offer CME/CEU credit Diabetes July, 2007 June 30, 2008 Competency focused for the trainings, as well Specialist trainings for health as, COPIC points. practitioners, Weld 2b. Contract with Community Starting County Government specialist to do trainings, Diabetes July, 2007 and the community to set-up dates and location. Specialist address cultural 2c. Collaborate with awareness, promote Banner's CME Community Starting cultural sensitivity and Coordinator to invite and Diabetes July, 2007 to develop a Cultural encourage health care Specialist Competency steering professionals to attend. committee to 2d. Invite community Community strategize methods to leader's to serve on Diabetes connect with Weld Cultural Competency Specialist counties diverse steering committee. population. 2e. Schedule meetings Community every other month to Diabetes discuss collaborative Specialist projects, coordinate work plans and plan for sustainability. Health Disparities Grant Program funds 2007 -2008 LINE ITEM BUDGET FORMAT Applicant: Weld County Department of Public Health and Environment Project Title: Decreasing Diabetes Disparities in Weld County $301,814.69 (Round to the nearest dollar) Fiscal Year 2007 Fiscal Year 2008 Total (Yr. 1) (Yr.2) (Yr.1 and Yr.2) Personnel Expenses: (11 months) Community Diabetes Specialist: I @ 1.0 FTE $ 57,226.67 $ 65,476.36 $ 122,703.03 Diabetes Health Educator: 1 @ .75 FTE each 37,924.35 43,662.67 81,587.02 Administrative Assistant for budget: 2 hrs/week 2,227.95 2,227.95 Itemized Travel Expenses: In area travel:(650 mi/month at$.465/mile) $3272.50 3627 6899.50 Itemized Contractual\Subcontracts: Contract with CSU Extension for one Dining $1000 1000 with Diabetes(DWD)class for training Contract with certified Zumba instructor to provide 8 weeks of group exercise instruction 1000 1000 2000 Contract with CDE/NP for diabetes self- management classes 4/yr KGRE Spanish Language radio 2000 2000 4000 Telemundo Spanish Language television Cultural Competency Trainings 4000 4000 8000 4000 4000 18000 2000 20000 Itemized Supplies: Gift cards for platica hostesses 1920 1920 3840 Exercise Equipment 1000 1000 Notebooks for DWD classes 200 68 268 Provider Training Expenses 1000 1000 2000 Printing 1000 500 1500 Materials/food for DWD classes 3000 3000 6000 Office Supplies(toner, paper,etc) 1000 500 1500 Meeting Expenses 1000 1300 2300 Indirect: (Not to exceed 15%of Personnel, Travel, Contractual\Subcontracts and Operating) 14,091.22 11,447.51 25,538.73 8.09% Subtotal: $ 154,862.69 $141,502.00 $296,364.69 Itemized Equipment Expenses: (including purchase/lease of vehicles) I PC+software 1350 1350 1 laptop+docking station+software 2400 2400 Cholestech Hemoglobin Al c Analyzer Analayzer Test Cartridges(192) 1700 1700 Limited Facility Renovation Expenses: Total Project Cost $160,312.69 $141,502.00 $301,814.69 1 Signature of Authorized Representative and Date •For this grant purpose,State Fiscal Year 2007 includes July 1,2006 through June 2007. State Fiscal Year 2008 included July 1,2007 through June 30,2008. 0 Health Disparities Grant Program Weld County Department of Public Health and Environment Budget Narrative Personnel: This grant funds one full-time Community Diabetes Specialist and a part- time Diabetes Health Educator (.75 FTE). The Community Diabetes Specialist is responsible for managing the grant, arranging the contracts with a certified aerobics instructor, implementing the chart review system in the Electronic Medical Record System, and organizing the health care provider Cultural Competency trainings. The bi- lingual/bicultural Diabetes Health Educator would have the primary responsibilities for the health education in the home (platicas), the Dining with Diabetes classes in Spanish in the schools, coordinating physical fitness activities, and referrals to the diabetes self- management classes. Travel Expenses: The county rate for mileage in 2007 is 46.5 cents a mile. This is about 650 miles a month. The travel rate was changed effective January 1, 2007 when the county's mileage reimbursement rate was increased from .425 to .465 per mile. The monthly mileage allotment was reduced from 700 miles to 650 miles per month after reviewing mileage averages from the grant's previous year. Itemized Contractual and Sub-Contracts: The certified Zumba fitness instructor will facilitate a group exercise class which uses Latin dancing as its premises. The class will meet for one evening a week for 2 months. Class participants will consist of people who have attended a platica, a Diabetes self-management class or a Dining with Diabetes class, with at least 20 regular participants. We will encourage class participants to continuing teaching the class within their neighborhood communities after our contract with the Zumba instructor expires. This is the only group exercise class taught completely in Spanish within Weld County, as well as, the only class that utilizes Latin dance as its foundation. Funding is also included to contract with a bilingual Certified Diabetes Educator (CDE) to teach the diabetes self-management classes. The Cultural Competency contract will allow the Diabetes Disparities Project to continue to build upon previous Cultural Competency Trainings and expand to reach additional community groups and agencies, as well as, facilitate collaborative opportunities throughout the county to sustain our efforts to establish a cultural competency coalition. Additionally, the Health Department currently uses grant funds for a half-hour Health Talk show on Saturdays at 1 p.m. on the Spanish language radio station. The station has converted to FM which has a wide signal and reaches many listeners. This grant includes funding to continue the programming, as well as pay bilingual diabetes educators to do several programs each year. Itemized Supplies: This category includes the gift cards used as incentives for the hostesses in the health education in the home (platicas) to invite their family and friends and provide healthy snacks. Also included are notebooks and materials for Dining with Diabetes (25 persons per class x 4 classes each series x 8 series per year), printing, office supplies, and meeting expenses. Attachment B SPECIAL PROVISIONS The Special Provisions apply to all contracts except where noted in italics. I. CONTROLLER'S APPROVAL CRS 24-30-202(I). This contract shall not be deemed valid until it has been approved by the Colorado State Controller or designee. 2. FUND AVAILABILITY. CRS 24-30-202(5.5). Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs. incurred as a result of any act or omission by Contractor,or its employees,agents,subcontractors,or assignees pursuant to the terms of this contract. /Applicable Only to Intergovernmental Contracts/No term or condition of this contract shall be construed or interpreted as a waiver, express or implied,of any of the immunities,rights,benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,CRS 24-10-101 et seq., or the Federal Ton Claims Act,28 U.S.C.2671 et seq.,as applicable,as now or hereafter amended. 4. INDEPENDENT CONTRACTOR 4 CCR 801-2. Contractor shall perform its duties hereunder as an independent contractor and not as an employee. Neither contractor nor any agent or employee of contractor shall be or shall be deemed to be an agent or employee of the state. Contractor shall pay when due all required employment taxes and income taxes and local head taxes on any monies paid by the state pursuant to this contract. Contractor acknowledges that contractor and its employees are not entitled to unemployment insurance benefits unless contractor or a third party provides such coverage and that the state does not pay for or otherwise provide such coverage. Contractor shall have no authonzation, express or implied,to bind the state to any agreement,liability or understanding,except as expressly set forth herein. Contractor shall provide and keep in force workers'compensation(and provide proof of such insurance when requested by the state)and unemployment compensation insurance in the amounts required by law and shall be solely responsible for its acts and those of its employees and agents. 5. NON-DISCRIMINATION_ Contractor agrees to comply with the letter and the spirit of all applicable State and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado,and rules and regulations issued pursuant thereto,shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract, whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in pan shall be valid or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract, to the extent that this contract is capable of execution. At all times during the performance of this contract,Contractor shall strictly adhere to all applicable federal and State laws,rules,and regulations that have been or may hereafter be established. 7. [Not Applicable to Intergovernmental Contracts] VENDOR OFFSET. CRS 24-30-202(1)and 24-30-202.4. The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept system for (a)unpaid child support debt or child support arrearages, (b)unpaid balances of tax,accrued interest,or other charges specified in Article 21,Title 39,CRS; (c)unpaid loans due to the Student Loan Division of the Department of Higher Education: (d)amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts owing to the State or its agencies,as a result of final agency determination or reduced to judgment,as certified by the State Controller. 8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00 No State or other public funds payable under this contract shall be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Contractor hereby certifies that,for the term of this contract and any extensions,Contractor has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Contractor is in violation of this paragraph,the State may exercise any remedy available at law or equity or under this contract,including,without limitation, immediate termination of this contract and any remedy consistent with federal copyright laws or applicable licensing restrictions. 9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 and 24-50-507. The signatories awer that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this contract. 10. [Not Applicable to Intergovernmental Contracts]. ILLEGAL ALIENS - PUBLIC CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101. Contractor certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and Contractor shall be liable for actual and consequential damages. Contractor, if a natural person eighteen (18)years of age or older, hereby swears or affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq., and (iii) shall produce one form of identification required by CRS 24-76.5-103 prior to the effective date of this contract. Revised October 25, 2006 Effective Date of Special Provisions: August 7, 2006 CDPI-IE Version 1.0(4/04) Page 1 of 1 Revised:3/21/05 STATE OF COLORADO Bill Owens,Governor -- Dennis E.Ellis,Executive Director -,0C c°zoi\ �._ Dedicated to protecting and improving the health and environment of the people of Colorado n v al 4300 Cherry Creek Dr.S. Laboratory Services Division Denver,Colorado 80246-1530 8100 Lowry Blvd. :J rays Phone(303)692-2000 Denver,Colorado 80230-6928 TDD Line(303)691-7700 (303)692-3090 Colorado Department Located in Glendale,Colorado of Public Health http://www.cdphe.state.co.us and Environment July 9, 2007 Weld County Dept. of Public Health& Environment Attn: Gaye Morrison 1555 North 17th Avenue Greeley, CO 80631 Dear Gaye, Enclosed is your copy of the fully executed contract for year 2 with Health Disparities Grant Program. Please contact me if you have any questions relating to the finance aspect of this contract or you may contact Corrina Lucero at (303) 692-2144 for any technical questions relating to your project. Tha you, Tracey Cla6k Grants & Contracts Manager (303) 692-2154 tracey.clark@state.co.us • 0007 - t.CO Hello