HomeMy WebLinkAbout20072087.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START MEALS AND
AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT RE-1
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Head Start Meals between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District RE-1, commencing
August 27, 2007, and ending May 22, 2008, with further terms and conditions being as stated in
said agreement, and
WHEREAS,after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Meals between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and Weld County School District RE-1 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 23rd day of July, A.D., 2007.
BOARD OF COUNTY COMMISSIONERS
~� WELD COUNTY, COLORADO
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ATTEST: �G � f"� 0, 1. XCUSED
'�''►"��� ^�r� 116I vid E. Long, Chair
Weld County Clerk to the j'ar ?,;--le ' `r
CUSED
1 illiam Je Pro-Tem
BY: t 'i` C /Ll
De y Cle to the Board
Willi . Garcia
APP D AS TO •
Robert D. asd n, Acting Chair Pro-Tem
n y orney
Douglas ademacher
Date of signature: I b7
2007-2087
Z/ HR0078
MEMORANDUM
411Ceiell
DATE: July 18, 2007TO: Board of County Commissioners
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FROM: Walt Speckman, Executive Director \\
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
School District RE-1
Enclosed for Board approval is a Purchase of Services Agreement between the Family
Educational Network and Weld County School District RE-1 (Gilcrest/Platteville).
The School District will provide the following:
Breakfast and milk for approximately sixty children at a cost of$1.15 per child and $1.25
per adult Tuesday through Friday
Snacks for approximately sixty children at a cost of$.60 per child, Tuesday through
Friday.
Lunches and milk for approximately sixty children at a cost of$1.70 per child and $2.25
per adult.
FENWC agrees to pay the School District for all meals served to Head Start children and staff.
The term of this Agreement is from August 27, 2007 through May 22, 2008.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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2007-2087
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this 1st day of July 2007, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human
Resources' Family Educational Network of Weld County, hereinafter referred to as
"FENWC" and Weld County School District RE-1, hereinafter referred to as "School
District".
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be
kept and performed, the School District hereby agrees to provide FENWC the following
described services based upon the following terms and conditions:
1. The School District will provide breakfast and milk for approximately sixty (60)
children at a cost of one dollar and fifteen cents ($1.15) per child, Tuesday through
Friday.
The School District will provide breakfast and milk for one dollar and twenty-five
cents ($1.25) per adult.
2. The School District will provide snacks for approximately sixty (60) children at a cost
of sixty cents ($0.60) per child, Tuesday through Friday.
3. The School District will provide lunches and milk for approximately sixty (60)
children at a cost of one dollar and seventy cents ($1.70) per child, Tuesday through
Friday.
The School District will provide lunches and milk for two dollars and twenty-five
cents ($2.25)per adult.
4. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number
of children lunches and the number of adult lunches needed. These lunches will be
picked up by FENWC between 10:45 a.m.-I1:30 a.m. FENWC shall notify the
School District a week before any holiday or vacation that meals will not be needed
for those specified days. Breakfasts are picked up at 8:00 a.m.
5. The School District will submit a bill for services to the Weld County Division of
Human Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month
for services provided during the preceding month. The School District agrees to
provide information on the cost of the quantity of lunches served to enable FENWC to
comply with USDA reimbursement requirements.
6. FENWC will apply directly to USDA for reimbursement for each child's meal by type
(full paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children
and staff Such reimbursement will be made within three (3) weeks of the receipt of a
statement of such charges from the School District. The rate will be described in item
#1 above.
7. FENWC agrees to provide the containers necessary for food transportation, and proper
food storage equipment and further agrees to provide for all transportation of the food
from the School District to the FENWC Center.
8. The School District agrees to provide meals in accordance with the regulations of the
United States Department of Agriculture's Child Adult Care Food Program as shown
in Attachment A hereto, which is hereby incorporated into this agreement.
9. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu, portion
sizes of menu items and amounts of food used to prepare menu items. This is a
requirement at the preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly to the Food Services Office.)
10. FENWC will maintain a daily record of the number of meals served by type.
11. The term of this Agreement shall be from August 27, 2007 through May 22, 2008.
12. This Agreement may be amended at any time with the written mutual consent of both
parties.
13. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty (30) day written notice being provided to the
other party; however, this Agreement will be terminated if Head Start of Colorado
Preschool Program funding is stopped.
ASSURANCES:
a. The School District agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its
officers and employees, shall not be held liable for injuries or damages caused
by any negligent acts or omissions of the School District or its employees,
volunteers, or agents while performing functions as described in this
Agreement. The School District shall indemnify, defend and hold harmless
Weld County, the Board of County Commissioners of Weld County, its
officers and employees for any loss occasioned as a result of the performance
of this Agreement by its employees, volunteers, clients and agents. The School
District shall not be held liable for injuries or damages caused by any negligent
acts or omissions of Weld County, the Board of County Commissioners of
Weld County, its employees, volunteers or agents while performing this
Agreement. The School District shall provide Worker's Compensation for all
employees of the School District engaged in the performance of this
Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners, shall
provide adequate liability and Worker's Compensation Insurance for all its
employees, volunteers and agents engaged in the performance of this
Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect in the
approved Agreement or the proceeds thereof.
d. The School District understands that monitoring and evaluation of the
performance of the Agreement shall be conducted by the Weld County
Division of Human Resources and the results provided to the Board of County
Commissioners of Weld County.
e. The School District and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall on the grounds of race, creed,
color, sex, or national origin, be excluded from participation in, be denied the
benefits of, or be otherwise subject o discrimination under the approved
Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty of care with
respect to any persons not a part to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriated in each succeeding year.
SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is
for any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have entered
into this Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections, paragraph,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF WELD COUNTY SCHOOL
COMMISSIONERS DISTRICT RE-1
9th \Ap
Robert D. Masden, Acting Chair Pro-Tem Dr. Jo arbie
07/23/2007__ Superintendent of Schools
ATTEST: ,i i,�S.
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WELD COUNTY CLERK TO ,` '" s I, .� D COUNTY DIVISION OF
% \• �i'�MAN SERVICES
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Wa e an, Executive Director
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