HomeMy WebLinkAbout20072018.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR INTERAGENCY OVERSIGHT
GROUP EVALUATION PROJECT AND AUTHORIZE CHAIR TO SIGN-UNIVERSITY OF
NORTHERN COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Services Agreement for the
Interagency Oversight Group Evaluation Project between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services,and the University of Northern Colorado,commencing June 1,2007,and ending
May 30, 2008, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Purchase of Services Agreement
for Interagency Oversight Group Evaluation Project between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Social Services, and the University of Northern Colorado be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of July, A.D., 2007, nunc pro tunc June 1, 2007.
BOARD OF COUNTY COMMISSIONERS
� � WEL OU , COLORADO
ATTEST: F Z
David E. Long, Chair j/
Weld County Clerk to the Board d
William H. Jerke, Pro-Tern
y, ,_
1/2
Deputy Clerk to the Board EXCUSED
William F. Garcia
APP A • EXCUSED
Robert D. Masden
ount ttorney � ?fy , tat .4.4"—
Douglas iRademattli
Date of signature: 7 3/"U-
2007-2018
SS0034
�� , S-S{ 6 (C) c2'/067v7
d� DEPARTMENT OF SOCIAL SERVICES
res "" P.O. BOX A
GREELEY, CO. 80632
Websfte:www.co.weld.co.us
WflDc
Administration and Public Assistance(970)352-1551
Cbild Support(970)352-6933
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: July 12, 2007
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services f(,i°{ �'�L v\4-
RE: Interagency Oversight Group Evaluation Project
Purchase of Services Agreement
Enclosed for Board approval is an Interagency Oversight Group Evaluation Project Purchase of
Services Agreement among the Weld County Department of Social Services,the Weld County
Interagency Oversight Group(IOG), and the University of Northern Colorado (UNC). The
Agreement was reviewed at the Board's Work Session of July 11, 2007.
1. The Weld County Interagency Oversight Group under HB04-1451 wishes to enter into an
Agreement with the University of Northern Colorado for purposes of evaluating its
collaborative management processes.
2. Because the Department is the IOG's fiscal agent,the Department needs Board approval
to disburse funds on behalf of the IOG.
3. The IOG wishes to pay UNC a sum of$103,400 for a period beginning June 1, 2007
through May 31, 2008. The source of funds is the 1OG Incentive Fund.
If you have any questions, please contact me.
r c]ir
e• 1
n
tS
2007-2018
Sponsored Programs and Academic
Research Center
Transmittal Form
July 11, 2007
Agency Submitted: Kelly Schramm
Interagency Oversight Group of Weld County
2835 W. 10th Street
Greeley, CO 80634
Contract or Grant Number: PY07-IOG
Modification or Supplement Number:
Number of Copies Enclosed: Five (5)
_XX_ We are retaining the advance or machine copy with the understanding that Two (2) fully
executed original of each amendment will be forwarded at a later date.
Return Exhibit C with signed originals.
Sign all copies and return with a completed W-9 and Exhibit 4 to the address listed
below. A fully executed copy will be sent to you at a later date.
Original for your files.
Special Comments:
All correspondence concerning this contract or grant should be directed to:
Mona Castor
Sponsored Programs & Academic Research Center
University of Northern Colorado
Kepner 25, CB 143
Greeley, CO 80639
(970) 351-1912
FAX: (970) 351-1934
E-mail: mona.castor@unco.edu
Contract No. PY07-IOG
INTERAGENCY OVERSIGHT GROUP EVALUATION PROJECT
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this /6 Say of July,, 2007,by and between the
Board of County Commissioners of the County of Weld, State of Colorado, sitting on behalf of the Weld
County Department of Social Services,hereinafter referred to as "Social Services"; Weld County
Interagency Oversight Group (IOG), "hereinafter referred to as"IOG"; and the State of Colorado by and
on behalf of the Board of Trustees of the University of Northern Colorado,hereinafter referred to as
"UNC"
WITNESSETH:
WHEREAS, the IOG has developed Memorandum of Understanding under the requirements of
C.R.S. § 24-1.9-101 et seq, Collaborative Management of Multi-Agency Services Provided to Child and
Families, which is renewed annually; and
WHEREAS,the IOG wishes to evaluate its collaborative management processes under the IOG
Memorandum of Understanding; and
WHEREAS,UNC has the expertise in evaluation and desire to assist the IOG in the IOG's
evaluation efforts; and
WHEREAS,the IOG has selected UNC to evaluate its collaborative management process and its
outcomes as identified under the IOG's Memorandum of Understanding; and
WHEREAS,the IOG and UNC agree that an evaluation of the IOG's collaborative management
process is vital to quantify and qualify the outcomes of the IOG Memorandum of Understanding; and
WHEREAS, Social Services acts as the IOG's fiscal agent.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties hereto agree as follows:
1. TERM: The term of this Agreement shall be from June 1, 2007 through May 30, 2008.
2. SERVICES PROVIDED BY UNC:
A. UNC agrees to evaluate the collaborative management process as defined under
the IOG's Memorandum of Understanding and according to a program
evaluation proposal, as attached in Exhibit A. UNC further agrees to abide to
mutually agreed upon revisions, modifications, and changes of the IOG's
Memorandum of Understanding and associated State Department of Human
Services directives, as it affects the evaluation of the IOG's Memorandum of
Understanding.
B. UNC, as the evaluator of the IOG's collaborative management process,agrees to
Page 1 of 4
070e3 7- ao'8
Contract No. PY07-IOG
govern its research evaluation with the highest standards of scientific research
regarding the selection of instruments,data collection,methods, and statistical
analyses.
C. UNC agrees to provide status reports to the IOG, as requested.
D. UNC agrees to commit the appropriate level of qualified FTE and qualified staff
that meet qualifications required by the evaluation project design and
implementation, and to meet project outcomes.
E. UNC agrees to actively participate with the IOG in the resolution of problems
and issues during the design of the evaluation and its implementation of the
IOG's Memorandum of Understanding requirements and revisions.
3. COMPENSATION: The IOG, through Social Services as its fiscal agent, agrees to pay
UNC for professional evaluation pursuant to this Agreement at a sum of$103,400,
according to the budget as follows:
Costs
Personnel*
Principal Investigator by David Musick,Ph.D. $40,000
Total FTE= 1.5 plus benefits @ 21.1%
Interviewers/Research Assistants $35,000
Outcomes Graduate Assistant- $20,000
Total FTE=2.0 included tuition in lieu of
additional wages in accordance with UNC policy
Satisfaction Surveys Assistant(hourly) - $15,000
SPSS/Programming/Statistics $ 5,000
Consultant-$5,000
Total Personnel $80,000
Supplies
Office Supplies and Equipment $ 4,900
Printing/Copying/Postage $ 5,600
Instruments $ 3,500
Total Supplies $14,000
SUBTOTAL $94,000
DIRECT COSTS (10%)* $ 9, 400
TOTAL $103,400
*Waived difference between UNC's federally negotiated rate of 39.1%of
Modified Total Direct Costs and 10%used for this project.
*Personnel costs are above academic year salary
Page 2 of 4
Contract No. PY07-IOG
A. UNC shall submit an itemized quarterly certified invoices to the IOG for all costs
incurred and services provided pursuant to this Agreement in accordance with
criteria established by the IOG. UNC shall submit all itemized quarterly billings
to the IOG no later than the twenty-fifth(25) day of the month following the
month the cost was incurred.
B. Payments of costs incurred pursuant to this Agreement are expressly contingent
upon the availability of Incentive Funds of the IOG.
C. IOG may withhold any payment if UNC has failed to comply with the Financial
Management Requirements,Project objectives, contractual terms, or reporting
requirements. Parties agree to mediate such disputes. If mediation does not
resolve the dispute, either party may seek judicial remedies.
E. The parties agree that the service rate as contemplated herein shall constitute the
entire amount of compensation due to UNC for any work performed hereunder.
4. ASSURANCES: UNC shall abide by the Assurances of Social Services, as attached as
Exhibit B.
5. TERMINATION: Either party may terminate this Agreement at any time by providing
the other party with a 10-day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the
Agreement. If this agreement is terminated,UNC will be reimbursed for all
uncancellable obligations.
6. TIME OF THE ESSENCE: Time is of the essence in each and all of the provisions of
this Agreement.
7. ENTIRE AGREEMENT/MODIFICATIONS: This Agreement including Exhibits A
and B constitute the entire understanding between the parties with respect to the promises
and covenants made therein. No modification of the terms of this Agreement shall be
valid unless made in writing and agreed to by both parties.
8. NON-APPROPRIATION: No portion of this Agreement shall be deemed to create an
obligation on the part of Social Services to expend funds not otherwise appropriated in
each succeeding year.
9. FORCE MAJEURE: Neither IOG nor UNC shall be liable to the other for a delay in,or
failure of performance of, any covenant or promise contained in this agreement,nor shall
any delay or failure constitute default or give rise to any liability for damages, if, and
only to the extent that, such delay or failure is caused by "force majeure". As used in this
agreement"force majeure: means act of God; acts of the public enemy; acts of the State
and any governmental entity in its sovereign or contractual capacity; fires; floods;
epidemics; quarantine restrictions; strikes or other labor disputes; freight embargoes; or
unusually sever weather.
9. WAIVER OF IMMUNMES/THIRD PARTY LIABILITY: No portion of this
Agreement shall be deemed to constitute a waiver of any immunities of Social Services
Page 3 of 4
Contract No.PY07-IOG
or its officers or employees may possess,nor shall any portion of this Agreement be
deemed to have created a duty of care with respect to any persons other than Social
Services and not a party to this Agreement.
Notwithstanding anything herein to the contrary,no term or condition of this agreement
shall be construed or interpreted as a waiver, express or implied, of any of the
immunities,rights,benefits,protection,or other provisions of the"Colorado
Governmental Immunity Act". C.R.S. § 24-10-101,et seq., as now or hereafter amended.
The parties understand and agree that the liability of UNC for claims for injuries to
persons or property arising out of negligence of the State of Colorado, its departments,
institutions, agencies,boards, officials and employees is controlled and limited by the
provisions of C.R.S. § 24-10-101. et seq., as now or hereafter amended. My liability of
UNC created under any other provisions of this agreement,whether or not incorporated
herein by reference, shall be controlled by, limited to and otherwise modified so as to
conform to,the above cited law.
IN WITNESS WHEREOF,the parties hereto have signed the date and year set forth above.
-t `' T: BOARD OF COUNTY COMMISSIONERS
atES
O THE BOARD OF '"' OF WELD COUNTY, COLORADO, SITTING
iaat :'% COMMISSIONERS ON BEHALF OF THE WELD COUNTY
'�:�i:� + ' DEPAR ENT OF SOCIAL SERVICES
•
®r 1bleId� BY: . C JUL 1 6 2007
ty erk t the Board David E. Long, Chair Date
APPROVED BY:
WELD COUNTY INTERAGENCY The State of Colorado by and behalf of the
OVERSIGHT GROUP Board of Trustees of the UNIVERSITY OF
N ERN COLORADO
GUovetelY 7—'i-07 L,cvvni 1'7_ ,v-U7
Wa e Maxwell, Chair Date E ine Quam Date
Exec ' e Assistant President
obbyn acker Date
Assistant VP fo e c
Ron . ambden, Date
General Counsel/Sp cial
Assistant Attome General
Page 4 of 4
&CC 7- 070/F
Contract No.PY07-IOG-Evaluation
Exhibit A
IOG PROGRAM EVALUATION
1. SCOPE OF THE PROJECT
UNC agrees to assist the JOG in evaluating the activities associated with House Bi1104-
1451, Collaborative Management of Multi-Agency Services Provided to Children and
Families,by providing the following:
a. Evaluation of the service delivery outcomes
-Track number of children and families served and the type of services provided
- Quality and effectiveness of services provided to children and families
b. Evaluation of the outcomes of the collaborative efforts including the
following:
- Change in duplication and elimination service fragmentation
- Extent of cost-sharing and cost-shifting among service providers
- Characteristics of collaborative interaction among members
c. Provide data,when available,to the JOG to assist in the completion of
quarterly reports required by AB 1451.
UNC, in collaboration with the partners,will execute the evaluation process using the
highest standards of scientific research regarding the selection of instruments, data
collection,methods and statistical analyses.
UNC will provide the appropriate level of qualified staff to implement the evaluation
design.
2. DETAILED SERVICES PROVIDED
i• Help design 2006/2007 Outcomes Assessment
• Conduct 2006/2007 Outcomes Assessment
• Help design 2006/2007 Satisfaction Surveys
• Help design 2007/2008 outcomes Assessment
• Provide assistance to JOG Executive Director as requested in all areas of IOG
activities,outcomes assessments and satisfaction surveys
• Provide assistance to JOG Partners in designing cost data collection system
• Assist JOG partners in the implementation of Tapestry system, in order to
maximize its utility
3. DELIVERABLES
• 2006/2007 Outcomes Assessment Report(s)
°. 2006/2007 Satisfaction Surveys Report(s)
• Provide analyzed data from 2006/2007 outcomes assessment and satisfaction
surveys
1 of I
Contract No. PY07-IOG-Evaluation
EXHIBIT B
ASSURANCES
1. UNC agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County
employees, as the result of the execution of this Agreement.
2. Each party represents that it is responsible for the negligent acts or omissions of it's employees
and agents in the fulfillment of duties under this Purchase of Services Agreement. UNC shall
provide adequate liability and worker's compensation insurance for all its employees,volunteers,
and agents engaged in the performance of the Agreement and,upon request,UNC shall provide
Social Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Contract shall be deemed to constitute a waiver of any immunities the parties
or their officers or employees may possess,nor shall any portion of this Agreement be deemed to
have treated a duty of care with respect to any persons not a party of this Agreement.
4. No portion of this Contract shall be deemed to create an obligation on the part of the County of
Weld, State of Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections,paragraph, sentence,clause, or phrase of this Contract is for any
reason held or decided to be unconstitutional, such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this Contract
and each and every section, subsection,paragraph, sentence,clause,and phrase thereof
irrespective of the fact that any one or more sections, subsections,paragraphs, sentences, clauses,
or phrases might be declared to be unconstitutional or invalid.
6. No officer,member or employee of Weld County and no member of their governing bodies shall
have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
7. UNC assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no
person shall,on the grounds of race, creed, color,sex, or national origin,be excluded from
participation in,be denied the benefits of, or be otherwise subjected to discrimination under this
approved Contract.
8. UNC assures that sufficient, auditable, and otherwise adequate records that will provide accurate,
current, separate,and complete disclosure of the status of the funds received under the Contract
are maintained for three(3)years or the completion and resolution of an audit. Such records shall
be sufficient to allow authorized local, and State auditors, and representatives to audit and
monitor UNC.
9. All such records,documents, communications, and other materials shall be maintained by UNC,
in a central location and custodian, in behalf of Social Services, for a period of three (3)years
from the date of final payment under this Contract, or for such further period as may be necessary
to resolve any matters which may be pending,or until an audit has been completed with the
following qualifications: If an audit by or on behalf of the state government has begun but is not
completed at the end of the three (3)year period,or if audit findings have not been resolved after
Page 1 of 3
Contract No.PY07-IOG-Evaluation
a three(3)year period,the materials shall be retained until the resolution of the audit finding.
10. UNC assures that authorized local, and state auditors and representatives shall,during business
hours, and with sufficient notice,have access to inspect any copy records, and shall be allowed to
monitor and review through on-site visits, all contract activities, supported with funds under this
Contract to ensure compliance with the terms of this Agreement. Contracting parties agree that
monitoring and evaluation of the performance of the Agreement shall be conducted by
appropriate funding sources. The results of the monitoring and evaluation activities shall be
provided to the appropriate and interested parties.
11. This Contract shall be binding upon the parties hereto,their successors,heirs, legal
representatives, and assigns. UNC or Social Services may not assign any of its rights or
obligations hereunder without the prior written consent of both parties.
13. UNC assures that it will fully comply with all other applicable federal and state laws. UNC
understands that the source of funds to be used under this Contract is Incentive Funds of the JOG.
14. UNC assures and certifies that it and its principals:
a. Have not, within a three-year period of preceding this Agreement,been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local)transaction or contract under a public transaction;violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
b. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity(state,or local)with commission of any of the offenses enumerated in paragraph
11(b)of this certification; and
c. Have not within a three-year period preceding this Contract,had one or more public
transactions(state, and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social
Services when the contractor also maintains a relationship with a third party and the two
relationships are in opposition. In order to create the appearance of a conflict of interest, it is not
necessary for the contractor to gain from knowledge of these opposing interests. It is only
necessary that the contractor know that the two relationships are in opposition. During the term of
the Contract,UNC shall not enter any third party relationship that gives the appearance of
creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest
situation, UNC shall submit to Social Services, a full disclosure statement setting forth the details
that create the appearance of a conflict of interest. Failure to promptly submit a disclosure
statement required by this paragraph shall constitute grounds for Social Services' termination, for
cause, of its contract with UNC.
16. UNC shall protect the confidentiality of all applicant records and other materials that are
Page 2 of 3
Contract No.PY07-IOG-Evaluation
maintained in accordance with this Contract. Except for purposes directly connected with the
administration of Child Protection,no information about or obtained from any applicant/recipient
in possession of UNC shall be disclosed in a form identifiable with the applicant/recipient or a
minor's parent or guardian unless in accordance with UNC written policies governing access to,
duplication and dissemination of, all such information. UNC shall advise its employees, agents,
and subcontractor, if any, that they are subject to these confidentiality requirements. UNC shall
provide its employees, agents, and subcontractors,if any, with a copy or written explanation of
these confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this Contract is information relating to a party's
research, development,trade secrets,business affairs,internal operations and management
procedures and those of its customers, clients or affiliates,but does not include information(1)
lawfully obtained from third parties,(2)that which is in the public domain, or(3)that which is
developed independently. Neither party shall use or disclose directly or indirectly without prior
written authorization any proprietary information concerning the other party obtained as a result
of this Contract. Any proprietary information removed from the State's site by UNC in the
course of providing services under this Contract will be accorded at least the same precautions as
are employed by UNC for similar information in the course of its own business.
18. UNC certifies it will abide by Colorado Revised Statue(C.R.S.)26-6-104,requiring criminal
background record checks for all employees, contractors, and sub-contractors.
19. UNC certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.) 8-
17.5-101, et seq. UNC shall not knowingly employ or contract with an illegal alien to perform
work under this Contract or enter into a contract with a subcontractor that fails to certify to UNC
that the subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Contract. UNC represents, warrants,and agrees that it(a)has verified that it
does not employ any illegal aliens,through participation in the Basic Pilot Employment
Verification Program administered by the Social Security Administration and Department of
Homeland Security, and(b)otherwise will comply with the requirements of C.R.S. 8-17.5-
102(2)(b). UNC shall comply with all reasonable requests made in the course of an investigation
under C.R.S. 8-17.5-102 by the Colorado Department of Labor and Employment. If UNC fails
to comply with any requirement of this provision or C.R.S. 8-17.5-101,et seq., Social Services
may terminate this Contract for breach.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if UNC
receives federal or state funds under this Contract,UNC must confirm that any individual natural
person eighteen (18)years of age or older is lawfully present in the United States pursuant to
C.R.S. 24-76.5-103(4) if such individual applies for public benefits provided under this Contract.
Page 3 of 3
Hello