HomeMy WebLinkAbout20071013.tiff RESOLUTION
RE: APPROVE VICTIMS OF CRIME ACT (VOCA) GRANT APPLICATION FOR WELD
COUNTY LAW ENFORCEMENT VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victims of Crime Act (VOCA) Grant
Application for the Victim Witness Assistance Unit between the County of Weld,State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office,to the Division of Criminal Justice,with further terms and conditions being as stated
in said grant application, and
WHEREAS, after review, the Board deems it advisable to approve said grant application,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victims of Crime Act (VOCA) Grant Application for Victim Witness
Assistance Unit between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the
Division of Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said grant application.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 11th day of April, A.D., 2007.
BOARD OF COUNTY COMMISSIONERS
EZia WELD COUNTY, COLORADO
gel
ef /� I`- ,u� I` EXCUSED
661 1 ( � 1�{
z1 1`-� David E. Long, Chair
Weld _.unty Clerk to th ' •. '^�``r
,� .®Z�;����,I� Wilfa � � k Pro em
BY: .. �t y� •��1tisv�''
Dep t Clerk the Board
William F. Garcia
APPROVE AS TO EXCUSED
Robert D. Masden
Linty Attorney e„,fl.l�,¢✓
/���'�7 Douglas R emacher
Date of signature: 'T
2007-1013
SO0028
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1. APPLICANT AGENCY: Weld County Sheriffs Office DCJ USE ONLY
Program Name: Weld County Law Enforcement Victim Services Unit App# 28-VA- - (CY 2008)
Mailing Address: P O Box 330 Grant#
Street Address: 2950 9th Street Award$
City/Town: Ft.Lupton,CO Zip Code: 80621
County: Weld Judicial District: 19th New Applicant Agency
Phone#: 303-637-2424 I Fax#: 303-637-2423 Continuation Applicant Agency
E-Mail Address: scvancara@co.weld.co.us
Federal Employer Identification Number(FEIN):
2. CONTACT PERSON: Susan Cvancara Position: Director
Phone#: 303-637-2424 Fax#: 303-637-2423 E-Mail: scvancara@co.weld.co.us
3. FUNDS REQUESTED: $26,754
4. APPLYING FOR: ® VOCA
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5. BRIEF PROJECT TITLE: CONTINUED VICTIM SERVICES FOR WELD COUNTY
6. BRIEF PROJECT SUMMARY:
Weld County Law Enforcement Victim Services Unit(WCLEVSU)is a law-enforcement based volunteer victim services unit
providing mandated immediate crisis intervention to victims of crime in Weld County. Our services include but are not limited to
emotional support,resources,referrals,education on the criminal justice system and assistance with victim's compensations matters.
If not for WCLEVSU,many crime victims in Weld County would not have access to any state mandated services.
7. DESCRIPTION OF PROJECT FOR WHICH FUNDS ARE BEING REQUESTED:
WCLEVSU is a law enforcement based unit working out of the Weld County Sheriffs Office. We provide services not only for
the Sheriffs Office but for eight additional Police Departments including Lochbuie,Fort Lupton,Dacono,Frederick, Firestone,the
Weld County portion of Erie, Platteville and Gilcrest, all located in the 3,999 square miles of Weld County.
We currently have 1 paid full time Director,a paid full time victim services specialist and 6 volunteer victims advocates providing
24/7 coverage for all crime victims and those affected by sudden traumatic events. We also assist Colorado State Patrol when needed.
We provide a basic 40 hour training for new volunteers twice a year and on-going monthly trainings for any updates to keep our
staff and volunteers equiped to handle any situation they may find themselves in. We offer critical emotional support and education
on the criminal justice process the victim has entered into. Knowledge on referrals,resources,placement in shelters and assistance
with protection orders or victim compensation forms are included in our training. This ensures a smooth transisition between law
enforcement and the district attorneys office with whom we work closely with.
When on scene with a victim, information packets are given that include information on the crime they have been involved in, a
victims rights brochure,a victim compensation brochure and,if needed a protection order brochure. All aspects are explained to the
victim and they are informed that we will call to follow-up with them. Follow-ups are typically done by specialist and if any further
resources or referrals are needed they are sent out at that time.
If a victim refuses service at the time of the call, law enforcement notifies us with the details regarding their case and we mail out
a packet of information and referrals to them. Waiting a couple of days for mail, we call the victim to go over the packet of
information with them to verify that they understand their rights as a victim.
WCLEVSU attends and participates in many state and local groups/trainings that would further ensure we have the most up to
date information concerning the victims of crime that we might be serving.
2008 VOCA Application
2007-1013
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8. COMMON GOAL 1: This project will provide direct services that assist crime victims with emotional and physical needs to
stabilize their lives,provide for a measure of safety and security and/or enhance victims'experience with the criminal justice
system.
• Common Objective 1: Provide services to the following unduplicated number of crime victims during the first12-month
grant period.
List only victims to be served with VOCA grant funds and match.Count each victim ONLY ONCE,by predominant type of crime.Please
see definition of victim and unduplicated count in the instructions.
EST.# TYPE OF CRIME EST.# TYPE OF CRIME(continued)
VICTIMS VICTIMS
5 Child Physical Abuse 0 Adults Molested as Children
5 Child Sexual Abuse 2 Survivors of Homicide Victims
DUI/DWI-Victims of vehicular assault or
0 homicide,DUI/DWI crashes,or careless driving 3 Robbery
resulting in death.
50 Domestic Violence 12 Assault
8 Adults Sexual Assault 5 Other violent crimes such as hate and bias
crime,gang violence,crimes against seniors
0 Elder Abuse(including economic exploitations and (Be specific):kidnapping, identity theft
fraud crimes
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD: 90
• Common Objective 2: Provide the following types of services to the following estimated number of victims:
List only victims to be served with VOCA grant funds and match. Count each victim ONLY ONCE for each applicable service,regardless
of the number of times a type of service is provided to the victim.
No number listed in any category of'Common Objective 2'should be greater than the total number of victims reported in`Common
Objective 1'.
VICTIMS SERVICES VICTIMS SERVICES(continued)
40 Crisis Counseling(in person) 0 Emergency Financial Assistance
60 Follow-up 0 Emergency Legal Advocacy
0 Therapy 90 Victim Compensation Assistance(required)
0 Group Treatment/Support 5 Personal Advocacy
0 Shelter/Safehouse 40 Telephone Contact
40 Info/Referral(in person) 60 Other(Be Specific):
Information packet mailings
10 Criminal Justice Support/Advocacy
8 a. COMMON GOAL 1: Describe,in detail,how you count the number of victims and services to be provided with VOCA
funded staff and match,as indicated above.
When we are notified of a victim of crime we respond,either in person,by telephone or by mailing out information packets. We
determine what the primary crime is and provide packets for that specific crime. Depending on who is involved,we typically
count only the primary victim unless more are involved and then we would determine who is the primary and who is the
secondary. .5 Specialist X 600 victims served=300 victims served by VOCA funds
.15 Director X 600 victims served=90 victims served by VOCA funds
2008-2009 VOCA Application
9. PROJECT SPECIFIC GOALS AND OBJECTIVES: Please do not include more than three additional goals with
objectives. All goals and objectives must fit on this page. See instructions for more information.
PROJECT SPECIFIC GOAL 2: Provide continuing advocacy and support services to all victims of crime within our eight
Police Departments: Lochbuie,Fort Lupton,Dacono,Frederick,Firestone,Platteville,Gilcrest,the Weld County portion of
Erie and the Weld County Sheriff's Office.
Objective 1: -We will have contact with each Police Department/Sheriff's Office on a monthly basis to discuss previous
months calls(stats)and to verify we did contact each victim and to maintain their supply of VRA brochures,Protection Order
brochures and Victim Compensation brochures.
Objective 2: -Train/update each agency on the Victims Rights Act and Victims Compensation once a year.
Objective 3: -Specialist or Director will from July 1,2008 thru December 31,2008 send out sixty(60)information
packets to victims who refuse our services and follow-up by phone at least one(1)time for verification.
PROJECT SPECIFIC GOAL 3: To recruit,train and maintain ten(10)volunteer victim advocates for our program.
Objective 1:- Recruit for and conduct two(2)forty(40)hour basic trainings for new volunteers a minimum of twice a
year.
Objective 2: -Conduct on a monthly basis, on-going victim advocate trainings to provide education on victim issues,
agency procedures and vicarious trauma to support volunteers.
Objective 3:-Recruit one(1)additional spanish speaking advocate to help with our spanish speaking victims.
PROJECT SPECIFIC GOAL 4: Weld County Law Enforcement Victim Services(WCLEVSU)will continue to educate the
community about Victim Rights,our response to victim rights crimes and any other traumatic event.
Objective 1: By December 31,2008,WCLEVSU staff and volunteers will attend 10 community events,presenting
information on victims rights and provide resources and referrals to any community member who attends.
Objective 2: Bi-yearly training at Weld Central High School on sex assault,domestic violence and dating violence to
provide information for them on what their rights are if they become a victim or already are but have not reported.
2008-2009 VOCA Application
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10. SUMMARY OF PROGRESS: In the grid below,briefly document the progress made in meeting projected goals and objectives for the
previous grant project. Note specific services that were provided. Space below the grid has been provided for explanations of unmet goals and
to record outcomes that were not measurable in a way that fits the reporting grid. (Ideally all goals and objective would fit in the grid.)
A. Common Goal 1: (Objective 1)
Est.# Actual# TYPE OF CRIME Est.# Actual# TYPE OF CRIME
Victims Victims Victims Victims
Child Physical Abuse Adults Molested as Children
Child Sexual Abuse Survivors of Homicide Victims
Victims of vehicular assault or homicide, Robbery
DUI/DWI or careless driving resulting in
injury/death.
Domestic Violence Assault
Other violent crimes(specify):
Adult Sexual Assault
Elder Abuse TOTAL CRIME VICTIMS
B. Common Goal 1: (Objective 2)
Est.# Actual# SERVICES Est.# Actual# SERVICES
Victims Victims Victims Victims
Crisis Counseling(in person) Emergency Financial Assistance
Follow-up Emergency Legal Advocacy
Therapy Victim Compensation Assistance
Group Treatment/Support Personal Advocacy
Shelter/Safehouse Telephone Contact
Info/Referral(in person) Other(Be Specific):
Criminal Justice Support/Advocacy TOTAL SERVICES
C. Project Specific Objectives:
Estimated#for Service Provided* Actual#Achieved
each Objective (Outcome)
D. Unmet Outcomes: If outcomes did not meet projections,explain here: *
E. Objectives Not Fitting Grid Format: For objectives that do not fit in the grid above,report their progress here. Ideally,all
objectives should be measurable in a manner that fit the grid format in item B. *
*Additional pages may be attached to your APPENDIX if needed
2008-2009 VOCA Application
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11. PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2 and 3. DCJ Use Only: Application# VA-
New Applicants fill out Column 2 only. PP
Continuation
Continuation Applicants ALL APPLICANTS
Applicants
(Column 1) (Column 2) (Column 3)
Current Grant Award REQUESTED BUDGET Increase or
Decrease
PERSONNEL PERSONNEL (+ / -)
Employee/Job Position (FTE) Employee/Job Position/FTE
$0 Julie Jacobsen/Specialist/.5 $15,675 $15,675
$0 Susan Cvancara/Director/.15 $5,514 $5,514
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 Fringe Benefits(list by Employee/Job Position) $0 $0
$0 J.Jacobsen/Specialist(health,flea,CO).5 $5,565 $5,565
$0 $0 $0
$0 $0 $0
Fringe Benefits $0 $0 $0
Subtotal I $0 Subtotal $ $26,754 $26,754
SUPPLIES AND OPERATING SUPPLIES AND OPERATING EXPENSES(copying, rent, (+/ -)
EXPENSES phone,tuition,registration fees and other items under$5,000)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Subtotal $0 Subtotal [ $0 $0
IN-STATE TRAVEL IN-STATE TRAVEL(itemize transportation/per diem,etc.) (+/ -)
$0 $0 $0
$0 $0 $0
$0 $0 $0
Subtotal I $0 Subtotal $0 $0
EQUIPMENT EQUIPMENT(items that cost over$5,000 each) (+/ -)
$0 $0 $0
Subtotal $0 Subtotal $0 $0
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/ -)
$0 $0 $0
$0 $0 $0
Subtotal r$0 Subtotal $0 $0
TOTAL FUNDS: $0 TOTAL FUNDS REQUESTED: $26,754 $26,754
2008-2009 VOCA Application
12. MATCHING FUNDS BUDGET: List the total matching funds. ALL VOCA PROJECTS MUST PROVIDE MATCH. See
instructions for more details.
PERSONNEL(Employees/Volunteers of the applicant agency)
EmployeeNolunteer/Job Position(Full Time Equivalent)
Susan Cvancara/FTE/Director $1,124
$0
$0
$0
Julie Jacobsen/Specialist/.5 benefits provided by Sheriffs Office $0
Fringe Benefits $5,565
Subtotal $6,689
SUPPLIES AND OPERATING EXPENSES(copying,rent,phone,tuition,registration fees and other items under$5,000)
Office space,phone lines,office supplies $0
$0
Subtotal $0
OTHER: In-State Travel,Equipment and/or Professional Services(specify)
$0
$0
Subtotal $0
SOURCE OF MATCH: Weld County Sheriff ICASH: I IN-KIND: TOTAL:
13. GRANT BUDGET SUMMARY: This chart summarizes all dollars by category. All applicants should fill out pertinent
N sections. If your project does not have matching funds, leave match columns blank.
II BUDGET CATEGORIES Funding Request ` Cash Match In-Kind Match TOTALS
Personnel $26,754 $6,689 $0 $33,443
Supplies&Operating $0 $0 $0 $0
Travel $0 $0 $0 $0
Equipment $0 $0 $0 $0
Professional Services $0 $0 $0 $0
TOTALS $26,754 $6,689 $0 $33,443
2008-2009 VOCA Application
14. BUDGET DETAIL AND JUSTIFICATION: (Do not exceed the two pages allowed for this budget narrative.) Please
provide the following information for each budget category:
A. PERSONNEL REQUEST AND MATCH:
1) Please detail the cost of the salaries and benefits you are requesting. List annual salary x FTE=Salary Request for
each employee.
Julie Jacobsen/Specialist$31,350 full time salary X .50 VOCA=$15,675
Susan Cvancara/Director$36,757 full time salary X .15 VOCA=$ 5,514
MATCH: Susan Cvancara/Director$1,142 PAID BY WELD COUNTY SHERIFF'S OFFICE
2) List benefits requested(be specific)for each employee.
JULIE JACOBSEN/SPECIALIST-Health insurance,life insurance,FICA,MEDI and CO withholdings per year
=$11,129 X.50=$5,565
MATCH: JULIE JACOBSEN.50 BENEFITS PAID BY WELD COUNTY SHERIFF'S OFFICE
3) Please provide the following ADDITIONAL information on the positions for which you are requesting funding.
Employee/Job Position Requested #of #of hours FTE(# If THIS grant funding If THIS grant funding
hours per per week of will not pay for the will not pay for the entire
week this VOCA entire position,what is position,what is the
requested position hrs the SOURCE of other AMOUNT of other funds
for THIS works in worked funds that will be used that will be used to pay
grant total— divided to pay for the rest of for the rest of this
period max 40 by 40) this position? Position?
JULIE JACOBSEN/SPECIALIST 20.00 40.00 0.50 local VALE/Agencies 21,240
SUSAN CVANCARA/DIRECTOR 6.00 40.00 0.15 local VALE/Agencies 44,292
0.00 0.00 0.00 0
0.00 0.00 0.00 0
0.00 0.00 0.00 0
0.00 0.00 0.00 0
B. SUPPLIES AND OPERATING REQUEST AND MATCH: Please see instructions,and fully explain and justify the need
for the current request and for any increase over last year. Include and identify any supplies and operating used as
cash or in-kind match. N/A
C. IN-STATE TRAVEL REQUEST AND MATCH: Please see instructions,and fully explain and justify the need for the
current request and for any increase over last year. Include and identify any travel items used as cash or in-kind
match.N/A
2008-2009 VOCA Application
14. BUDGET DETAIL AND JUSTIFICATION(CONTINUED)
D. EQUIPMENT REQUEST AND MATCH: Please see instructions,and fully explain and Justify the need for the current
request. Generally,funding of equipment is minimal. Include any equipment used as cash or in-kind match,. N/A
E. PROFESSIONAL SERVICES REQUEST AND MATCH: Please see instructions,and fully explain and justify the need
for the current request. Include and identify any professional services used as cash or in-kind match. Please note that
professional services expenditures require prior approval by DCJ(Form 16). N/A
F. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Subgrantees only): Please briefly summarize the
reasons for the differences between this request and your current grant award for each budget category above. N/A
2008-2009 VOCA Application
15. TOTAL AGENCY VICTIM SERVICES FUNDING THAT YOUR PROGRAM IS CURRENTLY
RECEIVING:
FUNDING START DATE END DATE
AMOUNT
FEDERAL FUNDS: Month / Day / Year Month / Day / Year
VAWA funds: $0 / / / /
VOCA funds: $0 / / / /
FVPSA(ACT)funds: $0 / / / /
Other US Dept.of Justice funds such as Byrne $0 / / / /
(DCSIP),Juvenile Justice,COPS,etc.
Sex Assault Prevention funds: $0 / / / /
Other Federal funds: $0 / / / /
STATE FUNDS:
State VALE funds: $0 / / / /
State DAAP funds: $0 / / / /
Other State funds(e.g.general fund) $0 / / / /
LOCAL GOVERNMENT FUNDS:
Local VALE funds: Judicial District: 19th $78434 7 / 1 / 2007 6 / 31 / 08
Judicial District: $0 / / / /
Judicial District: $0 / / / /
Judicial District: $0 / / / /
Local Government funds: $0 / / / /
$0 / / / /
PRIVATE OR OTHER FUNDS:
Private funds: $0 / / / /
Other funds:Other Police Departments Serviced $13000 1 / 1 / 08 12 / 31 / 08
16. DIVERSIFICATION OF FUNDING: See instructions.
Currently we have a local VALE grant that is the majority of our funding that goes thru 6/30/2008. They would like to see us
diversify our abilities to receive funding. In addition to the local VALE grant we receive money from three of the local Police
Departments we service and the Sheriffs Office.
Three of the Police Departments that I service were without a Chief for a long time and some agencies are so small that funds have
not been previously available. As these agencies progress and stabilize,budget requests may then be placed for victim services that
previously were not made. This should increase our base of funds that will be available.
The Sheriffs Office currently provides our benefits,office space,office supply,telephones-(office and cell)and pays for mileage on
our personal vehicles when we are on a call.
2008-2009 VOCA Application
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17. COMMUNITY SUPPORT,COORDINATION AND NETWORKING:
A. LETTERS OF SUPPORT: List the agency names and persons that provided the three letters of sup ort in your appendix.
AGENCY PERSON/POSITION DCJ USE ONLY
Colorado State Patrol Linda Hunter/Victim Advocate Coordinator
RE3-J School District Antonio Perez/Health Teacher Weld Central High School
Gilcrest Police Department Joseph Mclntire/Chief of Police
B. MEMORANDUMS OF UNDERSTANDING OR AGREEMENT: List the agencies with which you have active
memorandums of understanding(MOUs)or agreement regarding coordination and provision of services. Attach the MOUs in
the appendix.
Colorado State Patrol Brighton Police Departement
Morgan County Sheriffs Office Larimer County Sheriffs Office
Adams County Sheriffs Office Home Bound Domestic Violence Shelter
HomeBase Mental Health Colorado Committee for Victims of Crime/Collaborative Agree.
8 Police Departments that we service
C. REFERRALS MADE TO YOUR PROGRAM.
1. Weld County Sheriffs Office
2. 8 Police Departments-Lochbuie,Ft. Lupton,Dacono,Frederick,Firestone,Erie,Platteville,and Gilcrest
3. A Women's Place
4. Morgan County Sheriffs Office
5. Local Fire Departments
6. Adams County Sheriffs Office
7. Weld Central High School
8. Sexual Assault Survivors, Inc.
9. Catholice Charities-Ft Lupton Office
10. United Way
D. REFERRALS YOU MAKE TO OTHER PROGRAMS.
1. A Women's Place
2. SASI
3. RAAP
4. Home Base
5. Alternatives to Family Violence
6. Other Law Enforcement Victim Service Units
7. Safe Shelter of St Vrain Valley
8. SESS
9. Catholice Charities
10. United Way
2008 VOCA Application
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18. CULTURAL COMPETENCY PLAN: See instructions for additional information.
Our largest population are spanish only speaking and are seasonal workers,due to the large farming communities that we service.
We have bi-lingual advocates who are available to assist victims whenever needed. Due to our large rural area,we also have a
large number of elderly who do not receive,or do not know about our services. We train our advocates to provide a non-
judgemental environment,respecting each cluture by actively listenand and asking questions to identify specific needs. Asian-
Pacific Development Center also does a wonderful job training our advocates on issues that we normally would not be able to speak
to. Some of our information packets have been translated into Spanish and the balance of them are in the process of being done,
along with providing our spanish speaking victims a VRA brochure in Spanish to ensure they have information they understand in
their language,regarding their rights. I am also very aware of the needs that handicapped victims would face on a daily basis and
the added stress that victimization would cause them.
19. VICTIMS RIGHTS ACT: (See instructions for additional information.)
A. Training: What training does your agency provide to direct services staff and volunteers about giving information to
victims on their rights under the Colorado Constitution?
In our initial 40 hour training for volunteers,we provide a victims rights"101"power point that was put together from several
different handouts received at the 2006 COVA Conference and the DC 's update training that was presented in Greeley. I also took
several points from the Legislative and Election Update 2006 handout that was presented by Ann Terry,Mary McGhee and Terri
Livermore at the 2006 COVA Conference for the above stated powerpoint presentation.
I also present to all of the agencies that I service a"refresher course"yearly to keep them updated and remind them of the
importance of victims rights and their responsibilities as law enforcement. For my volunteers,because they did not go to the
COVA Conference this year,I gave them a refresher in February on victims rights.
A shorter version of this power point is what I use when doing presentations on Victims Rights for the many Citizens and Student
Academys I train at.
B. Date of the last training: November,2006 Provided by: COVA Conference
C. Does your agency have a statutory mandate to notify victims of their rights under the Victim ® yes ❑ No
Rights Act?
D. If applicable,how do you notify victims of their rights under the Victims Rights Act?
By providing every crime victim with a victims rights brochure and an explination of their rights under the Victim Rights Act.
E. If you answered 'yes' above,how do you document that such notification has been given?
If victim refuses our services, Law Enforcement Officers typically document in their reports that a brochure was given. In addition,
we will mail out a packet that includes the brochure. All referals given are put on our intake sheet when mailed. If we go on scene,
brochure and information packets are given and documentation is on our intake sheets.
F. List the approximate number of Victims Rights Act notifications made by 279
your agency each year:
G. Does your agency have a Victims Rights brochure that is distributed to victims? ® Yes* D No
t If yes,please attach one copy in the appendix of the grant application.
H. In what languages are your Victims Rights Act brochures available?
English and Spanish
2008-2009 VOCA Application
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20. VICTIM COMPENSATION: (See instructions for more information.)
A. How does your agency regularly inform victims about the Victim Compensation program and assist them in applying
when appropriate?
By giving every crime victim a victim compensation brochure and application. This is part of our information packet regarding the
crime in which they are a victim of that is given to them on scene. When dealing with victims who have refused our services,we
mail out a packet and during the follow-up we go over the brochure with them and if needed,help them to complete the form. If
they are unsure as to wether or not they want to file,the District Attorneys address and phone numbers are highlighted for them to
use at a later time.
B. Are there any major issues that hinder your victim assistance program in helping crime victims apply for Victim
Compensation benefits and understanding eligibility requirements?
No. Our victim compensation coordinator thru the district attorneys office is wonderful and has done a great job of providing
training for us. When issuses arise,she is very prompt at providing answers for us to help the victim.
C. Are any of the services provided by your agency eligible for Victim Compensation ❑ Yes ® No
reimbursement? List services:
N/A
D. Please describe how your agency tracks funds and services to ensure that it is not using VOCA funds to provide services
which could be or have been paid for by Victim Compensation.
We are crisis intervention and do not provide any services that would require payment by victim compensation funds.
E. Does your agency regularly conduct/receive Victim Compensation training for direct services staff or volunteers?
® Yes ❑ No Date of last training: Jan.2007 Training provided by: Karol Patch
2008-2009 VOCA Application
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21. EVALUATION: Describe how you will evaluate the efficiency and effectiveness of this project.(Please see
instructions.)
A. Efficiency: Being a fairly new provider servicing several law enforcement jurisdictions,(some of which have not had a
Police Chief in office),we have had a difficult time making sure that we were servicing all victims of crime.
Over the past few months we have made a few adjustments that are now helping us to verify that we are being called out or notified
of all VRA crimes. This is done thru reports generated from our dispatch center to having weekly reports sent to us from each of
our agencies. We also will begin to meet monthly with each agency and provide them with the stats that we have so that they can
compare with theirs to verify we are being called out on all calls we should be.
I am also now able to see the domestic violence fast track court list from the Weld County Jail to see if we are being called on all
Domestic Violence cases.
We get better and more efficient every month as we go along due to the officers and deputies knowing that we are tracking all VRA
calls and are providing better training for them.
B. Effectiveness: We have begun to send out questionaires to random victims regarding our services. We are asking several
questions regarding their experience with advocates and everything that they went thru. We like to see if the resources and referrals
were helpful or if they felt it was a waste of time.
For those who have refused our services,we verify if the information packets sent out were helpful and if all of their questions were
answered to their liking.
We are also creating a survey to be sent to the Officers/Deputies to ask for feedback from them on how we are doing. If they have
any suggestions, we certainily will try to incorporate what they ask for. It also gives us a chance to see how they think we are doing
in addition to what the victim has to say.
2008-2009 VOCA Application
Page 13 of 16
'IO\ I: FIN ‘v<l li AI NA % ,I vll v I
22. FINANCIAL MANAGEMENT: Please answer the following questions with your financial officer.
A. Please provide the date of your last independent audit or financial review: 3 — /-66
Include one copy of your most recent audit or financial review,including any management report or other auditor
comments,in the appendix.
B. Does your agency expend over$500,000 from combined federal sources in a year? E Yes 0 No
C. Please respond to the following questions about whether your accounting system meets the criteria for managing
federal/state grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or
through other reporting mechanisms. They are not intended to be all inclusive and are not a substitute for the agency's
responsibility to meet all federal and state requirements for these grant funds.)
Si Yes 0 No Does your accounting system separate ALL revenues and expenditures by funding source?
0 Yes 0 No Does your system track revenues and expenditures for each grant award separately through a
sub-ledger system?
Yes ❑ No Does your system allow expenditures to be classified by the broad budget categories listed in the
approved budget in your grant, i.e. Personnel, Supplies and Operating,Travel,Equipment and
Professional Services?
[a Yes 0 No Do you reconcile sub-ledgers to your general ledger at least monthly?
0 Yes 0 No Do you mark your invoices that are paid with grant funds and indicate the grant number?
® Yes 0 No Do you maintain time sheets, signed by the employee and supervisor for each employee paid by
DCJ grant funds?
El Yes ❑ No 0 N/A If your grant requires a match, does your accounting system clearly identify the funds and
amount used as cash match?
® Yes 0 No 0 N/A If your grant requires a match and you are using in-kind match such as volunteer hours,have you
clearly documented how you are keeping track of the match that you are reporting on your
quarterly financial 1-A report?
m Yes 0 No Do you have written financial policies and procedures in place?
® Yes 0 No Do you have internal accounting controls in place, such as separation of duties,two signatures on
certain checks,reconciliations or other reviews?
For Continuation Applicants only.
n Yes 0 No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
Yes 0 No Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
D. If you answered NO to any of the questions above,please provide an explanation.
2008-2009 VOCA Application
Page 14 of 16
SIC IlO\ .I: Si rri.I:Nil vI ti. Pu;i_, 1Ok \I NN AFPI.I( v vIsOM.�
23. AGENCY INFORMATION AND STATEMENT OF NEED:
A. TYPE OF PROJECT(choose one):
O Start a new victim services project.
® Expand or enhance an existing project not funded by VOCA funds in a previous year.
B. AGENCY DESCRIPTION AND HISTORY:
Weld County Law Enforcement Victim Service Unit was created because a prior victim services agency was no longer in existance.
The Sheriffs Office took on the responsibility of providing service to the county in which they serve and to eight other smaller
police departments,(Lochbuie,Ft. Lupton,Dacono,Frederick, Firestone, Erie, Platteville and Erie)who could not justify nor
afford to have their own victim services program. We are a law enforcement based service provider with 24/7 response available
for any victim of crime or traumatic event.
Currently there are only two law enforcement based victim service agencies providing service to all of Weld County.
We began taking calls in September of 2005 with only two full time paid staff with 70 calls serving 150 victims of crime. In 2006
we had 279 call serving 499 victims of crime with two full time paid staff and 6 volunteers who otherwise may have been without
services in Weld County. We have 2 volunteer trainings per year for new advocates and this year(2007)due to a waiting list, we
will be having an additional training in June.
Our call volume has been steadily increasing as the agencies are getting used to having us available for the victims. As we are able
to do initial and continuing trainings for our law enforcement agencies,they are reminded of all the VRA crimes,thus we are being
called out more and the officers see the value in providing services for the victim.
C. STATEMENT OF NEED FOR THE PROPOSED PROJECT:
Weld County is approximatley 3999 square miles with a population of 210,000 citizens. There are 80,000 citizens residing in the
county alone. There are no other victim service providers,community based or law enforcement based,that service the county and
the eight smaller police departments. Without us,victims are left with no options for service.
The smaller agencies:Lochbuie PD, Ft.Lupton PD,Dacono PD,Frederick PD,Firestone PD, Erie PD,Platteville PD,and Gilcrest
PD are not large enough to have their own victim services unit. The Weld County Sheriffs Office has such a vast coverage area
that one paid person is not enough to service such a large area.
We provide a service that is vital to all citizens who are victims of crime or traumatic events. Our referrals are vast and wide in the
many different areas due to the fact that Weld County is such a huge area. Most people in the north county county will go to
Greeley for services. Those in the west part of the county would go to Ft. Collins,Longmont,Loveland or the Boulder area for
help. Those in the south county will go to Thornton,Northglenn or even the Denver metro area for services. We have been able to
compile a large list of resources for every area in which a victim might feel comfortable in going in the areas in which they
frequent.
2008-2009 VOCA Application
Page 15 of 16
SF( IION J - ( nntinuctl •.
\1'VA V'I'I \ OVI.A
24. WORKPLAN FOR ACHIEVING GOALS AND OBJECTIVES: (See instructions.)
The Weld County Law Enforcement Victim Services Unit is asking for 50%of the Specialist's salary and benefits and 15%of
Directors salary. This is because we will be funded(we believe)by our local VALE grant.
On July 1,2008,we would begin reporting Specialist and Directors stats and as this is when VOCA grant funds would be needed.
July 1,2008-December 31,2008,monthly contact would continue with each agency that we service,providing them with stats,
brochures and looking at ways to improve service to all victims of crime. Updated training would be at the descretion of each
agency.
Continuing also as of July 1,2008 thru December 31,2008-Specialist and Director will have contact with 390 victims of crime
either in person or via telephone. In addition at least 60 information packets will be sent out via US Mail to ensure victims have
vital information needed in regards to the crime they were a victim of.
October 2008-Conduct a forty(40)hour volunteer victim advocate training to increase number of volunteers for our agency
including one(1)spanish speaking advocate.
July thru December 2008,we would conduct monthly meetings for volunteers to ensure updates,policy and procedure changes and
general health and well being.
During the first semester of the 2008 school year, we will conduct a class on sex assault prevention,domestic violence and dating
violence at Weld Central High School.
Community events taking place in the last six(6)months of 2008 will be attended by staff and volunteers to educate the public on
victim issues and their rights.
Record keeping of stats is done by Director and Specialist.
2008-2009 VOCA Application
Page 16 of 16
CERTIFICATION OF MATCHING FUNDS- (All Applicants)
If no match is required,you may disregard this page.
PLEASE BE ADVISED that has
appropriated
(unit of government,forfeiture fund,non-profit agency,or corporation)
funds in the amount of$ to match federal funds for the
(project title)
The source(s)of these funds is
These funds are made available as _ CASH or _ IN-KIND match
Execution of this document represents a certification that said funds have been earmarked within the appropriation
of budget process, which by state or local government law or practice, binds and obligates the state/local unit of
government or the implementing agency to use such funds for purposes of this grant funded project,or permits such
uses. The funds are,or will be(within the project duration),actually provided for such purposes.
Signature must be by the individual
authorized to commit these funds on behalf
of the unit of government, forfeiture fund,
non-profit agency or corporation. This
Sincerely, individual is either the Authorized Official •
on this grant or appropriate financial
' controller of matching funds.
11/2007
Sig tore Date
Donald D. Warden
Typed Name
Director of Finance and Administration
Title
&007-/0/3
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 1 of 12
Special Provisions&Certified Assurances must remain attached to the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
,X Inter-Governmental Grant
Grant to a Colorado State Agency(Section A does not apply)
XGrant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the
applicable governing legislation as indicated below; that all information contained in the application is correct; that
there has been appropriate coordination with affected agencies; and, that the applicant will read, understand and
comply with all provisions of the governing legislation and all other applicable federal and state laws, rules and
regulations that have been or may hereafter be established. The applicant further understands and agrees that any
subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in
the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM-
Victims Of Crime Act Assistance Funds (VOCAL From the United States Department of Justice, Office of
Justice Programs,under federal statutory authority Victims of Crime Act of 1984(VOCA),as amended,Public
Law 98-473,Chapter XN,42 U.S.C. 10601,et seq.,Section 1402,Section 1404,and under applicable program
rules and regulations established by the federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Effective Date of Special Provisions:August 7,2006
1. CONTROLLER'S APPROVAL.CRS 24-30-202(1)
This subgrant award shall not be deemed valid until it has been approved by the Colorado State Controller or
designee.
2. FUND AVAILABILITY.CRS 24-30-202(5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted,and otherwise made available.
3. INDEMNIFICATION.
a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and
agents, against any and all claims, damages, liability and court awards including costs, expenses,
and attorney fees and related costs, incurred as a result of any act or omission by the Subgrantee
Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of this
subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. No term or condition of this subgrant shall be construed or interpreted as a waiver,express or implied,
of any of the immunities, rights,benefits,protection,or other provisions,of the Colorado Governmental
Immunity Act,C.R.S.Section 24-10-101 et seq.or the Federal Tort Claims Act,28 U.S.C.2671 et seq.,
as applicable,as now or hereafter amended.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 2 of 12
Special Provisions&Certified Assurances must remain attached to the application
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
The Subgrantee Agency shall perform the duties funded under this grant as an independent contractor and not as an
employee of the State. Neither the Subgrantee Agency nor any agent,subcontractor,or employee of the Subgrantee
Agency shall be or shall be deemed to be an agent or employee of the state by virtue of this Subgrant. Subgrantee
Agency shall pay when due all required employment taxes and income tax and local head tax on any monies paid
pursuant to this grant. Subgrantee Agency acknowledges that the Subgrantee Agency and its employees are not
entitled to unemployment insurance benefits unless the Subgrantee Agency or third party provides such coverage
and that the state does not pay for or otherwise provide such coverage. Subgrantee Agency shall not have
authorization, express or implied, to bind the state to any agreements, liability, or understanding except as expressly
set forth herein. If this grant provides funds for any personal services,Subgrantee Agency shall provide and keep in
force workers compensation (and show proof of such insurance) and unemployment compensation insurance in the
amounts required by law and shall be solely responsible for its acts of its employees, independent sub-contractors
and agents.
5. NON-DISCRIMINATION.
The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable state and federal laws
respecting discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not
incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is
otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any
provision incorporated herein by reference which purports to negate this or any other special provision in whole or in
part shall be valid or enforceable or available in any action at law whether by way of complaint,defense,or otherwise.
Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this
subgrant,to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee Agency shall strictly adhere to all applicable
federal and State laws, rules,and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202(1)&CRS 24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
The State Controller may withhold payment of certain debts owed to State agencies under the vendor offset intercept
system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or
other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the
Department of Higher Education; (d)amounts required to be paid to the Unemployment Compensation Fund;and(e)
other unpaid debts owing to the State or its agencies, as a result of final agency determination or reduced to
judgment,as certified by the State Controller.
8. EMPLOYEE FINANCIAL.INTEREST.CRS 2418-201 &CRS 24-50-507
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest
whatsoever in the service or property described in this subgrant award.
9. SOFTWARE PIRACY PROHIBITION.Governor's Executive Order D 002 00
No State or other public funds payable under this subgrant shall be used for the acquisition, operation, or
maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. The
Subgrantee Agency hereby certifies that, for the term of this subgrant and any extensions, the Subgrantee Agency
has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines
that the Subgrantee Agency is in violation of this paragraph, the State may exercise any remedy available at law or
equity or under this subgrant, including, without limitation, immediate termination of the subgrant and any remedy
consistent with federal copyright laws or applicable licensing restrictions.
10. FEDERAL FUNDING.
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
11. (NOT APPLICABLE TO INTERGOVERNMENTAL GRANTS)ILLEGAL ALIENS-PUBLIC
CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8.17.5-101 and 24-76.5-101
The Subgrantee Agency certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. The Subgrantee
Agency shall not knowingly employ or contract with an illegal alien to perform work under this subgrant or enter into a
contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not knowingly
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 3 of 12
Special Provisions&Certified Assurances must remain attached to the application
employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency represents,
warrants, and agrees that it(i)has verified that it does not employ any illegal aliens,through participation in the Basic
Pilot Employment Verification Program administered by the Social Security Administration and Department of
Homeland Security, and(ii)otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). The Subgrantee
Agency shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by
the Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS
8-17.5-101 et seq.,shall be cause for termination for breath and the Subgrantee Agency shall be liable for actual and
consequential damages.
Subgrantee Agency, if a natural person eighteen(18)years of age or older, hereby swears or affirms under penalty of
perjury that the Subgrantee Agency (i) is a citizen or otherwise lawfully present in the United States pursuant to
federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one form of
identification required by CRS 24-76.5-103 prior to the effective date of this subgrant
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures
and such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for all costs
incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved,
allowable expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable
Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is
ultimately responsible for compliance with applicable state and federal laws, rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable
costs of performance, in accordance with current Colorado State Fiscal Rules, not to exceed the
amount specified herein as the Total Award Amount, as identified on the Statement of Grant
Award.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are
contained in the DCJ Form 3-Cash Request Procedures, and DCJ Form 1-A-Subgrant Financial
Report,which are hereby incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate
quarterly program narrative and financial reports to the Division. Said reports shall be provided in
such form and contain such data and information as the Division of Criminal Justice reasonably
requires to administer the program.
e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted
within 30 days of the end of each calendar quarter and shall be current and actual.
f. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted
on the forms provided by the Division of Criminal Justice within 45 days of the end date of the
subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions
to the Grant Award for the purpose of making changes in budget categories, extensions of grant
award dates, changes in goals and objectives, and other modifications which do not change the
total amount of the Grant Award. The Division's requirements for such grant adjustments are
contained in the procedures for DCJ Forms 4A,4B, 4C, and 4D,which are hereby incorporated by
reference.
h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with
conditions, including all financial reporting requirements and certifications contained in this grant
award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed
for all purchases under the grant. All contracts for professional services, of any amount, and
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 4 of 12
Special Provisions&Certified Assurances must remain attached to the application
equipment purchases over five thousand dollars (per item, with a useful life of at least one year)
must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of
project activities or provisions of services(other than purchase of supplies or standard commercial
or maintenance services) that is not incorporated in the approved application or approved in
advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to
develop specifications, requirements, statements of work and/or Request For Proposal for a
proposed procurement shall be excluded from bidding or submitting a proposal to compete for the
award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any
discovery or invention, original computer programs, writing, sound recordings, pictorial
reproductions, drawing or other graphical representation and works of any similar nature, the
following requirements apply:
i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use, for Federal
govemment purposes: The copyright in any work developed under an award or
subaward; and 2) Any rights of copyright to which a recipient or subrecipient purchases
ownership with support.
ii. If any program produces patentable items, patent rights, processes or inventions, in the
course of work sponsored by the Federal award or subaward funds, such facts must be
promptly and fully reported to the awarding agency, Division of Criminal Justice. The
awarding agency shall determine whether protection on the invention or discovery shall be
sought. The awarding agency will also determine how rights in the invention or discovery
(including rights under any patents issued thereon)shall be allocated and administered in
order to protect the public interest pursuant to published Presidential and government
memorandums and guidelines, and the regulations promulgated by the Department of
Commerce in 37 CFR Part 401.
When issuing statements, press releases, requests for proposals, bid solicitations, and
other published documents describing projects or programs funded in whole or in part with
these grant funds,all Subgrantee Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be
financed with this grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant # , issued by the
Colorado Division of Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written
consent of the Division of Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review by a CPA or
licensed public accountant incorporating the subgrant. If the agency expends more than$500,000
per year in combined federal funds, an audit must be conducted in accordance with OMB Circular
A-133(Audits of States, Local Governments,and non-profit organizations).
At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,
INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE
FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance.
H. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to
be performed by the Department of Public Safety in the event that the audit report or
financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner,or,
c) does not provide an audit response plan with corresponding corrections made
sufficient to satisfy any audit findings.
b. The Subgrantee Agency assures that:
It will retain all project records, as will facilitate an effective audit,for seven years after the
end of the state fiscal year that includes the end date of the grant. (For example if the
grant ended 9/30/91, the state FY would be July 1, 1991-June 30, 1992. The files could
be destroyed after 6/30/99);except,
H. If an audit is in progress and/or the findings of a completed audit have not been resolved
satisfactorily, then records must be retained beyond the seven-year period until such
issues are resolved.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 5 of 12
Special Provisions&Certified Assurances must remain attached to the application
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and
required receipts related to this subgrant in a separate file bearing the project title and grant
number.
d. The Division may periodically request submission of supporting financial and programmatic
documentation, subcontracts, general and sub-ledgers for the purpose of monitoring compliance
with the grant award via desk review, or in preparation for an on-site monitoring visit. Routine or
special on-site visits may be conducted at the subgrant agency, and at the location of any
collaborating entities, for the same purpose. Subgrantee Agencies will be notified in advance of
any on-site monitoring visit.
e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of
Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds,
documents, papers and records of the Subgrantee Agency and to relevant books and records of
subcontractors of the Subgrantee Agency. It is the responsibility of the Subgrantee Agency to
notify any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee Agency assures that signatories of the application and subgrant award and
personnel employed through this subgrant will appear when requested at any administrative
hearing,monitoring site visit,conference or meeting conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories,all staff and all volunteers assigned to the
funded project have read and understand the rights afforded to crime victims pursuant to§24-4.1-302.5
C.R.S.,and the services delineated pursuant to§§24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as
the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance
standards required herein. The Division will provide reasonable assistance to the Subgrantee Agency
concerning project goals, performance standards and subgrant requirements. Any determination of
substandard performance on the part of the Subgrantee Agency shall be within the discretion of the Division,
based upon the Division's review of the terms and conditions of the Grant Award,the application and project
summary, the grant terms and assurances, and the requirements of applicable law. Substandard
performance, as determined by the Division, shall constitute non-compliance, which may result in
termination for cause,or reduction of the Grant Award for cause,as follows:
a. Reduction In Grant Award Amount for Cause
The Division may reduce the total Statement of Grant Award amount for cause, without
compensation for reduction costs.
ii. If the state reduces the grant amount for cause,it will first give ten (10)days written notice
to the Subgrantee Agency, stating the reasons for reduction, steps taken to correct the
problems, and the date the subgrant award amount will be reduced in the event problems
have not been corrected to the satisfaction of the Division.
In the event this grant is reduced for cause, the Division will only reimburse the
Subgrantee Agency for acceptable work or deliverables received up to the date of
reduction.
iv. In the event this grant is reduced for cause,final payment to the Subgrantee Agency may
be withheld at the discretion of the Division until completion of final Division review.
b. Termination for Convenience:
Either party may terminate the grant with thirty days written notice of intent to cancel or
terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state,
the Subgrantee Agency shall be paid the necessary and allowable costs incurred through
the date of termination, but not exceeding a prorated amount based on the number of
days of project operation prior to the date of termination.
c. Termination for Cause:
The Division may terminate the grant for cause without compensation for termination
costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to
the Subgrantee Agency, stating the reasons for termination, steps taken to correct the
problems, and the date the subgrant will be terminated in the event problems have not
been corrected to the satisfaction of the Division.
In the event this grant is terminated for cause, the Division will only reimburse the
Subgrantee Agency for acceptable work or deliverables received up to the date of
termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency
may be withheld at the discretion of the Division until completion of final Division review.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 6 of 12
Special Provisions&Certified Assurances must remain attached to the application
d. Any equipment purchased under this grant would revert, at the option of the Division, to the
Division of Criminal Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order. (a)
Special Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved
Subgrant Application.
8. DISPUTE RESOLUTION
(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a
breach of the agreement. Any dispute concerning the performance of this agreement which cannot be
resolved at the divisional level shall be referred to superior departmental management staff designated by
each department. Failing resolution at that level, disputes shall be presented to the executive directors of
each department for resolution. Failing resolution by the executive directors, the dispute shall be submitted
in writing by both parties to the State Controller,whose decision on the dispute will be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with
the applicable provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act, as
appropriate;
All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with
the provisions of 28 CFR applicable to grants and cooperative agreements including:
Part 18,Administrative Review Procedure;
ii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23,Criminal Intelligence Systems Operating Policies;
v. Part 30, Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 35, Nondiscrimination on the Basis of Disability in State and Local Government
Services;
vii. Part 38, Equal Treatment for Faith Based Organizations
vi. Part 42,Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
vii. Part 61,Procedures of Implementing the National Environmental Policy Act;
viii. Part 63, Floodplain Management and Wetland Protection Procedures;and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that it will comply with appropriate federal cost principles and
administrative requirements applicable to grants as follows:
For state,local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments
H. For non-profit organizations;
a) OMB Circular A-122, Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit
Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative
Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit
Organizations
For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit
Organizations
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 7 of 12
Special Provisions 8 Certified Assurances must remain attached to the application
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative
Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit
Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133, Audits of States, Local Governments and Nonprofit
Organizations
b. The Subgrantee Agency assures that it will comply with the provisions of the Office of the
Comptroller, Office of Justice Programs OC Financial Guide for Grants, current edition. (For
practical purposes, the requirements pertinent to the management of these funds have been
extracted from the above documents and are contained in the current applicable Administrative
Guide of the Division of Criminal Justice, which is hereby incorporated by reference. However,
such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately
responsible for compliance with applicable state and federal laws, rules and regulations.)
3. NON-SUPPLANTING OF FUNDS(Governmental Agencies Only)
a. The Subgrantee Agency certifies that any required matching funds used to pay the non-federal
portion of the cost of this subgrant are in addition to funds that would have otherwise been made
available for the purposes of this project.
b. The Subgrantee Agency certifies that federal funds made available under this grant
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee Agency's expenditures for the purpose described in this application
for the annual period are as great as for the preceding year plus the average annual
increment in such expenditures for the past two,three,four or five years;OR
iii. Where the certification above(3b.ii)cannot be made,and there is a reduced or
unchanged local investment,then the Subgrantee Agency shall give a written explanation
demonstrating that the Subgrantee Agency's reduced or unchanged commitment would
have been necessitated even if federal financial support under this federal grant program
had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantee Agencies receiving $100,000 or
more in total federal funds per year. See 28 CFR Part 69.)
The prospective Subgrantee Agency certifies, by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection with the making of
any federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal,amendment,or modification of any federal grant or cooperative agreement;and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress,or an employee of a member of Congress in connection with this subgrant,
the prospective Subgrantee Agency shall complete and submit Standard Form-LLL, °Disclosure of
Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION(Subgrantee Agencies receiving$100,000 or more in total federal funds per year.See, 28
CFR Part 67.)
The prospective Subgrantee Agency certifies,by submission of this proposal,that neither it nor its principals,
subcontractors or suppliers:
a. Are presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a
denial of Federal benefits by a State or Federal court,or voluntarily excluded from participation in
this transaction by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain,or performing a public(Federal,State,or local)transaction or
contract under a public transaction;violation of Federal or State antitrust statutes or commission of
embezzlement,theft,forgery, bribery,falsification or destruction of records,making false
statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State,or local)with commission of any of the offenses enumerated in paragraph(5)(b)of
this certification;and
d. Have not within a three-year period preceding this application had one or more public transactions
(Federal,State,or local)terminated for cause or default;and
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE a of 12
Special Provisions&Certified Assurances must remain attached to the application
e. Where the prospective Subgrantee Agency is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See,28 CFR Part 67, Subpart F.)
The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the
Drug Free Workplace Act of 1988,as implemented at 28 CFR Part 67,Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award, each Subgrantee Agency will be provided DCJ's Form 30, entitled "Certification of
Compliance with Regulations Regarding Federal Civil Rights Requirements and Equal Employment
Opportunity Plans(EEOP)",and will be required to do the following:
The Project Director must submit the form to the Subgrantee Agency's Authorized Official
for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency
personnel responsible for reporting civil rights findings of discrimination;
The Authorized Official must accurately complete the required information and provide all
information requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the
Statement of Grant Award(SOGA).
b. Any Subgrantee Agency findings of discrimination must be reported to the Division of Criminal
Justice within 45 days of receipt of this grant award, and to the Office for Civil Rights, Office of
Justice Programs, U.S. Department of Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964;
Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with
Disabilities Act of 1990, 42 U.S.C. 12101, et. seq. and Department of Justice Regulations on Disability
Discrimination, 28 CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42,
Subparts C, D, E, and G; and Executive Order 11246, as amended by Executive Order 11375, and their
implementing regulations,41 CFR Part 60.1 et.seq.,as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee Agency agrees to assist the Division of Criminal Justice and the Office of Justice
Programs, U.S. Department of Justice, in complying with the National Environmental Policy Act,the
National Historic Preservation Act(NI-PA)and other related federal environmental impact analyses
requirements in the use of these grant funds either directly by the Subgrantee Agency or by a
subcontractor.As long as the activity needs to be undertaken in order to use these grant funds,this
NEPA requirement first must be met whether or not the activities listed below are being specifically
funded with these grant funds.The activities covered by this special condition are:
New construction;
ii. Minor renovation or remodeling of a property either listed on or eligible for listing on the
National Register of Historic Places,or located within a 100-year flood plain;
Hi. Renovation, lease or any other proposed use of a building or facility that will either result
in a change in its basic prior use,or significantly change its size.
iv. Implementation of a new program involving the use of chemicals other than chemicals that
are either purchased as an incidental component of a funded activity and traditionally
used,for example, in office,household,recreational or educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
(THIS PROVISION APPLIES ONLY TO ENTITIES THAT PROVIDE MEDICAL CARE AND TREATMENT)
The Subgrantee Agency acknowledges that it is a covered health care provider under the Health Insurance
Portability and Accountability Act,42 U.S.C. 1320d-1320d-8, and its implementing regulations and agrees to
comply with the requirements of HIPAA concerning any uses and disclosures of protected health
information.
11. UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITIONS ACT OF 1970
(Government Entities Only)
The prospective Subgrantee Agency certifies,by submission of this proposal,that it will comply with the
requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970,which
govern the treatment of persons displaced as a result of federal and federally-assisted programs.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 9 of 12
Special Provisions&Certified Assurances must remain attached to the application
12. POLITICAL ACTIVITY OF CERTAIN STATE AND LOCAL EMPLOYEES(5 U.S.C.§§1501-08 and§§
7324-28—applies to Government Entities Only)
The prospective Subgrantee Agency certifies, by submission of this proposal,that it will comply with
requirements of 5 U.S.C.§§1501-08 and§§7324-28,which limit certain political activities of State and local
government employees whose principal employment is in connection with an activity financed in whole or
part by federal assistance.
D. SUBRECIPIENT ORGANIZATION ELIGIBILITY REQUIREMENTS
VOCA establishes eligibility criteria that must be met by all organizations that receive VOCA funds. These funds are
to be awarded to subrecipients only for providing services to victims of crime through their staff. Each subrecipient
organization shall meet the following requirements.
1. PUBLIC OR NONPROFIT ORGANIZATION
To be eligible to receive VOCA funds,organizations must be operated by a public or nonprofit organization,
or a combination of such organizations,and provide services to crime victims.
2. RECORD OF EFFECTIVE SERVICES
Demonstrate a record of providing effective services to crime victims. This includes having the support and
approval of its services by the community, a history of providing direct services in a cost-effective manner,
and financial support from other sources.
3. NEW PROGRAMS
Those programs that have not yet demonstrated a record of providing services may be eligible to receive
VOCA funding, if they can demonstrate that 25-50 percent of their financial support comes from non-federal
sources. It is important that organizations have a variety of funding sources besides federal funding in order
to ensure their financial stability. States are responsible for establishing the base level of non-federal
support required within the 25-50 percent range.
4. PROGRAM MATCH REQUIREMENTS
The purpose of matching contributions is to increase the amount of resources available to the projects
supported by grant funds. Matching contributions of 20% (cash or in-kind) of the total cost of each VOCA
project(VOCA grant plus match) are required for each VOCA-funded project and must be derived from non-
federal sources, except as provided in the OJP Financial Guide, effective edition (Part Ill. Post Award
Requirements, Chapter 3. Matching or Cost Sharing). All funds designated as match are restricted to the
same uses as the VOCA victim assistance funds and must be expended within the grant period. Match
must be provided on a project-by-project basis. Any deviation from this policy must be approved by OVC.
For the purposes of this program, in-kind match may include donations of expendable equipment, office
supplies, workshop or classroom materials, work space, or the monetary value of time contributed by
professionals and technical personnel and other skilled and unskilled labor, if the services they provide are
an integral and necessary part of a funded project. The value placed on donated services must be
consistent with the rate of compensation paid for similar work in the subrecipient's organization. If the
required skills are not found in the subrecipient's organization,the rate of compensation must be consistent
with the labor market. In either case,fringe benefits may be included in the valuation. The value placed on
loaned or donated equipment may not exceed its fair market value. The value of donated space may not
exceed the fair rental value of comparable space as established by an independent appraisal of comparable
space and facilities in privately owned buildings in the same locality.
a. Record Keeping. VOCA recipients and their subrecipients must maintain records that clearly show
the source, the amount, and the period during which the match was allocated. The basis for
determining the value of personal services, materials, equipment,and space must be documented.
Volunteer services must be documented, and to the extent feasible, supported by the same
methods used by the subrecipient for its own paid employees. The state has primary responsibility
for subrecipient compliance with the requirements. State grantees are encouraged not to require
excessive amounts of match.
b. Exceptions to the 20%match: OVC sets lower match requirements for:
Native American Tribes/Organizations Located on Reservations. The match for new or
existing VOCA subrecipients that are Native American tribes/organizations located on
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 10 of 12
Special Provisions&Certified Assurances must remain attached to the application
reservations is 5% (cash or in-kind) of the total VOCA project. For the purpose of this
grant, a Native American tribe/organization is defined as any tribe, band, nation, or other
organized group or community which is recognized as eligible for the special programs
and services provided by the U.S. to Native Americans because of their status as Native
Americans. A reservation is defined as a tract of land set aside for use of,and occupancy
by, Native Americans.
ii. The U.S. Virgin Islands, and all other territories and possessions of the U.S., except
Puerto Rico, are not required to match VOCA funds. See 48 U.S.C. 1469a(d).
OVC may waive the match requirement if extraordinary need is documented by State
VOCA administrators.
5. VOLUNTEERS
Subrecipient organizations must use volunteers unless the state grantee determines there is a compelling
reason to waive this requirement. A "compelling reason" may be a statutory or contractual provision
concerning liability or confidentiality of counselorNictim information, which bars using volunteers for certain
positions,or the inability to recruit and maintain volunteers after a sustained and aggressive effort.
6. PROMOTE COMMUNITY EFFORTS TO AID CRIME VICTIMS
Promote, within the community, coordinated public and private efforts to aid crime victims. Coordination
may include, but is not limited to, serving on state, federal, local, or Native American task forces,
commissions, working groups, coalitions, and/or multi-disciplinary teams. Coordination efforts also include
developing written agreements that contribute to better and more comprehensive services to crime victims.
Coordination efforts qualify an organization to receive VOCA victim assistance funds, but are not activities
that can be supported with VOCA funds.
7. HELP VICTIMS APPLY FOR COMPENSATION BENEFITS
Such assistance may include identifying and notifying crime victims of the availability of compensation,
assisting them with application forms and procedures, obtaining necessary documentation, andlor checking
on claim status.
8. COMPLY WITH FEDERAL RULES REGULATING GRANTS
Subrecipients must comply with the applicable provisions of VOCA, the Program Guidelines, and the
requirements of the OJP Financial Guide, effective edition, which includes maintaining appropriate
programmatic and financial records that fully disclose the amount and disposition of VOCA funds received.
This includes:financial documentation for disbursements; daily time and attendance records specifying time.
devoted to allowable VOCA victim services; client files; the portion of the project supplied by other sources
of revenue;job descriptions;contracts for services;and other records which facilitate an effective audit.
9. MAINTAIN CIVIL RIGHTS INFORMATION
Maintain statutorily required civil rights statistics on victims served by race, national origin, sex, age, and
disability, within the timetable established by the state grantee; and permit reasonable access to its books,
documents, papers, and records to determine whether the subrecipient is complying with applicable civil
rights laws. This requirement is waived when providing a service, such as telephone counseling, where
soliciting the information may be in appropriate or offensive to the crime victim.
10. COMPLY WITH STATE CRITERIA
Subrecipients must abide by any additional eligibility or service criteria as established by the state grantee
including submitting statistical and programmatic information on the use and impact of VOCA funds, as
requested by the grantee.
11. SERVICES TO VICTIMS OF FEDERAL CRIMES
Subrecipients must provide services to victims of federal crimes on the same basis as victims of state/local
crimes.
12. NO CHARGE TO VICTIMS FOR VOCA-FUNDED SERVICES
Subrecipients must provide services to crime victims, at no charge,through the VOCA-funded project. Any
deviation from this provision requires prior approval by the state grantee. Prior to authorizing subrecipients
to generate income, OVC strongly encourages administrators to carefully weigh the following considerations
regarding federal funds generating income for subrecipient organizations.
a. The purpose of the VOCA victim assistance grant program is to provide services to all crime victims
regardless of their ability to pay for services rendered or availability of insurance or other third-party
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 11 of 12
Special Provisions 8 Certified Assurances must remain attached to the application
payment resources. Crime victims suffer tremendous emotional, physical, and financial losses. It
was never the intent of VOCA to exacerbate the impact of the crime by asking the victim to pay for
services.
b. State grantees must ensure that they and their subrecipients have the capability to track program
income in accordance with federal financial accounting requirements. All VOCA-funded program
and match income,no matter how large or small, is restricted to the same uses as the VOCA grant.
Program income can be problematic because of the required tracking systems needed to monitor
VOCA-funded income and ensure that it is used only to make additional services available to crime
victims. For example: VOCA often funds only a portion of a counselor's time. Accounting for
VOCA program income generated by this counselor is complicated, involving careful record
keeping by the counselor,the subrecipient program, and the state.
13. CLIENT—COUNSELOR CONFIDENTIALITY
Maintain confidentiality of client-counselor information,as required by state and federal law.
14. CONFIDENTIALITY OF RESEARCH INFORMATION
Except as otherwise provided by federal law, no recipient of monies under VOCA shall use or reveal any
research or statistical information furnished under this program by any person and identifiable to any specific
private person for any purpose other than the purpose for which such information was obtained in
accordance with VOCA. Such information, and any copy of such information, shall be immune from legal
process and shall not, without the consent of the person furnishing such information, be admitted as
evidence or used for any purpose in any action, suit, or other judicial, legislative, or administrative
proceeding. See Section 1407(d)of VOCA codified at 42 U.S.C. 10604.
These provisions are intended, among other things, to ensure the confidentiality of information provided by crime
victims to counselors working for victim services programs receiving VOCA funds. Whatever the scope of application
given this provision, it is clear that there is nothing in VOCA or its legislative history to indicate that Congress
intended to override or repeal, in effect, a state's existing law governing the disclosure of information which is
supportive of VOCA's fundamental goal of helping crime victims. For example, this provision would not act to
override or repeal, in effect, a state's existing law pertaining to the mandatory reporting of suspected child abuse.
(See Pennhurst School and Hospital v. Halderman, et al., 451 U.S. 1 (1981).) Furthermore, this confidentiality
provision should not be interpreted to thwart the legitimate informational needs of public agencies. For example,this
provision does not prohibit a domestic violence shelter from acknowledging, in response to an inquiry by a law
enforcement agency conducting a missing person investigation,that the person is safe in the shelter. Similarly, this
provision does not prohibit access to a victim service project by a federal or state agency seeking to determine
whether federal and state funds are being utilized in accordance with funding agreements.
E. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the State sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements which must be passed on to
subgrant award recipients. These requirements are more likely to change from year-to-year than the special
provisions and federal certified assurances shown above,and usually vary across offices within the Division.
1. FUTURE FUNDING
The capacity for VOCA funds to provide future continuation dollars for projects is undetermined at this time.
Subgrantee Agencies are advised to seek other funding sources,especially for personnel dollars.
2. STATE CONFIDENTIALITY OF VICTIMS INFORMATION
The Subgrantee Agency certifies that the signing authorities, all staff and volunteers assigned to the VOCA-
funded project have read and understood, state laws and applicable rules of professional conduct related to
issues of confidentiality and privilege, particularly with respect to releasing identifying information about
victims of crime, including, but not limited to, those found in C.R.S. §13-90-107.
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA PAGE 12 of 12
Special Provisions 8 Certified Assurances must remain attached to the application
SIGNATURE PAGE->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE Ink. See instructions for description of proper
signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including
the Special Provisions and Certified Assurances, and are fully cognizant of their duties and responsibilities for this
project. The Subgrantee Agency understands and agrees that any subgrant award received as a result of this
application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal
reporting requirements are delegated to the designated Project Director, who will sign all such reports. This
delegation is for purposes of reporting to the Division and for operational ease, and in no way limits the authority and
responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6, information
supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name William H. Jerke
Position Chair Pro—Tem
Agency Weld County Governmen t
Mailing Address PO Box 758
City,State,Zip Greeley, CO 80632
Telephone#
a'n-'2R,6.-4000 er* a7Q6
Fax# 970-352-0242
pE marl[Adddress •
bierke@co.weld.co.us
Slgnfltum E kit .. k o -J'-'4';'- L Date ; . ,'
n ry� ]
fir .. .', r ",,t, k ,.f,.y" ..i;,° nyY iii% 41;41 4. e.... 5,4* F117.007
FINANCIAL OFFICER
Name
Donald D Warden
Position Director of Finance, aT„; Administration _
Agency Weld County Government
Mailing Address P O Box 758
City,State,Zip Greeley, CO 80632
Telephone# 970-356-4000 ext 4218
Fax# 970-35,2-0242
E-mallAddrees dwa en@co. _ . .co. s
AilerV11C t. .o a., a 4d ",1 Date
'm' a�.�N'� f J6 Y}� : 'J w, t ,si k4 h" i yf 13r..
OJE T RC R
Name
G,iaan ruanr are
Position Victim Services Director
Agency Weld County Sheriff' s Office
Mailing Address 2950 "o" Street
City,State,Zip Greeley, CO 80632
Telephone# 303-637-2424
Fax# 303-637-2423
E-mail Address vancara@co.wd.d.co.us •
Signature } 3
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