HomeMy WebLinkAbout20253572 Resolution
Approve Amendment #3 to Intergovernmental Agreement for Nurse Home Visitor
Program (NHVP) / Nurse-Family Partnership (NFP) and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #3 to the Intergovernmental
Agreement for Nurse Home Visitor Program (NHVP) / Nurse-Family Partnership (NFP)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Early Childhood, commencing upon full
execution of signatures, and ending June 30, 2026, with further terms and conditions
being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #3 to the Intergovernmental Agreement for Nurse Home
Visitor Program (NHVP) / Nurse-Family Partnership (NFP) between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Public Health and Environment, and the Colorado
Department of Early Childhood, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 29th day of December, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Excused �� \ 14 ••
Jason S. Maxey: Aye *;z �♦
Lynette Peppier: Aye r
Kevin D. Ross: Excused gt,.° 7:1
Approved as to Form: ` 0 '
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc : H L(BF(SM/sc) 2025-3572
�a 1 by 1 ak.c, HL0058
C o I OIR 3
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: FY26-27 NURSE FAMILY PARTERNSHIP (NFP) CONTRACT AMENDMENT# 3
DEPARTMENT: PUBLIC HEALTH AND ENVIRONMENT DATE: December 17, 2025
PERSON REQUESTING: JASON CHESSHER, EXECUTIVE DIRECTOR
SHAUN MAY, PHS DIVISION DIRECTOR
Brief description of the problem/issue:
For the Board's consideration is a FY 26-27 intergovernmental agreement amendment #3 between the
Colorado Department of Early Childhood (CDEC) and the Board of County Commissioners of Weld County, on
behalf of the Weld County Department of Public Health and Environment (WCDPHE), to continue
implementation of the Nurse Home Visitor Program (NHVP), also known as Nurse-Family Partnership (NFP).
Due to the nature of the CDEC contract, we must amend the contract when the annual indirect rate changes.
The indirect rate for 2026 is 17.56%, down from 19.74% in 2025. This contract amendment changes the
indirect rate for the last six months of the contract (January—June).
What options exist for the Board?
• Approve the intergovernmental agreement as presented
• Decline to approve the intergovernmental agreement
Consequences:
Approval will ensure continued funding for the NFP program at current service levels. Declining the
contract would result in the loss of funding for this program.
Impacts:
The program will continue in 2026 at current service levels.
Costs (Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
This contract provides $1,318,019.18 in grant funding for FY26-27. The new annual contract includes a
decrease of 0.89% in funding from the previous year, due to the decreased indirect rate.
Recommendation: I recommend approval to place this contract amendment on a future BOCC agenda for
formal consideration.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck �6—
Scott K. James
Jason S. Maxey 54r/
Lynette Peppier 'Jr
Kevin D. Ross
2025-3572
I Z/Z 1 LOC)S
COLORADO
Department of Early Childhood
Colorado Department of Early Childhood
Vendor Contact Information Sheet
Legal Name of Vendor as it should appear on the
Contract/Purchase Order including any doing business as Weld County Department of Public Health
(dba): and Environment
Street Address including City, State and Zip Code: 1555 N. 17th Avenue, Greeley, CO 80631
Mailing Address including City, State and Zip Code (if
different from Street Address):
County Agency is in: Weld County
Federal Entity Identification Number (FEIN) or Tax ID Number
(TIN): 84-6000813
State of Incorporation: Colorado
Secretary of State Identification/Document Number: n/a
Fiscal Year End Date (Month and Day - format MM/DD): 12/31
All Vendors must have a SAM.gov Unique Entity Identification
(UEI) number (except individuals). SAM UEI number: MKKXT9U9MTV5
Does your Agency hire any current or former State Employees
to work on this project? no
If yes, did they end employment with the State within the
last 6 months? n/a
Does your agency have a Federally Negotiated or State
Negotiated indirect Rate? yes
If yes, please send a copy of the approval letter with
this form.
What type of Entity is your Agency? Individual
Professional Corporation (PC)
Sole Proprietor
Not-for-Profit Corporation
Limited Liability Company (LLC)
Joint Venture
For-Profit
Limited Liability Partnership (LLP)
Government
Primary Contact to Receive ALL Correspondence's Name: Dana Garvey
Primary Contact's Title: Program Coordinator
Primary Contact's Email Address: dgarvey®weld.gov
Primary Contact's Phone Number: 970-400-2405
Page 1 of 3 Revised 1/27/2025
Aso COLORADO
Department of Early Childhood
Financial Contact's Name: Bill Fritz
Financial Contact's Title: Finance Manager
Financial Contact's Email Address: bfritz@weld.gov
Financial Contact's Phone Number: 970-400-2122
Invoice Contact's Name: Bill Fritz
Invoice Contact's Title: Finance Manager
Invoice Contact's Email Address: bfritz@weld.gov
Invoice Contact's Phone Number: 970-400-2122
Individual Signing the Contract's Name: Perry L. Buck
Individual Signing the Contract's Title: Chair, Weld County BOCC
Individual Signing the Contract's Email Address: _BOCC-Contracts®weld.gov
Individual Signing the Contract's Phone Number: 970-400-2122
The Colorado Department of Early Childhood Collects
signatures via DocuSign. Please list below any individuals
that need to be included in the DocuSign process (examples:
Director's Assistant, Attorney, etc.)
Additional Contact's Name: Bill Fritz
Additional Contact's Title: Finance Manager
Additional Contact's Email Address: bfritz®weld.gov
Additional Contact's Phone Number: 970-400-2122
What does this person need to do? o Sign before Individual Signing Contract
and receive a copy upon execution
o Sign after Individual Signing Contract
and receive a copy upon execution
o Receive Copy Prior to Signer and upon
execution
o Approve Prior to Signer and receive a
copy upon execution
o Receive Copy upon execution only
Are there any specific instructions for emails requesting 1. Please send to Bill Fritz at
preliminary approval or order of DocuSign for signature bfritz@weld.gov for preliminary
(examples: enter the internal routing number in the note in approval.
DocuSign for the Individual Signing the Contract; Please send 2. Please send DocuSign to Bill Fritz at
in DocuSign in the following order; Please send for bfritz@weld.gov to mark as
preliminary approval to Primary Contact only; etc.)? approved and set permissions for
him to specify signature authority.
He will route for internal Weld
County clearance and then specify
the signer and send it when it has
been approved.
Is your agency set up for Electronic Fund Transfer (EFT) with
the State of Colorado? yes
If yes, please list the last 4 digits of the account number
payments should be sent to:
How long does your agency and/or board need to complete a
preliminary review of the contract? 6 weeks
Page 2 of 3 Revised 1/27/2025
Co COLORADO
Department of Early Childhood
How long does your agency and/or board need to sign the
contract in DocuSign? 6 weeks
Date This Form Was Completed: 12/29/25
Page 3 of 3 Revised 1/27/2025
IJU..UJIyII I IIveiu c IL:. /Y/1H LJOLC-VO/1l.-N/1`FJ-.7JJ I-Ol,00r4MOrl'I F
apCOLORADO
i Department of Early Childhood
STATE OF COLORADO INTERGOVERNMENTAL
AGREEMENT MODIFICATION
INTERGOVERNMENTAL AGREEMENT AMENDMENT #3
State Agency Current Agreement Maximum Amount
Colorado Department of Early Childhood Initial Term
710 South Ash Street, Building C State Fiscal Year 2025 $1,307,904*^
Glendale, CO 80246 CT QAAA 2025-1072
GAE QAAA 2025-184
*And a$90,000 pooled General Accounting
Contractor Encumbrance (GAE)shared amongst various
Weld County Department of Public Health and Contactors/Grantees as described in this
Environment Agreement, see Exhibit C, Section 11.
1555 North 17th Avenue ^Any amount paid against Holdover CT QAAA
Greeley, Colorado 80631 2025-1072 HL prior to the execution of this
Agreement shall be reduced from the Agreement
Original Agreement Number maximum amount.
25 QAAA 190699 Extension Terms
CT QAAA 2025-1072 State Fiscal Year 2026 $1,318,019.18*
GAE QAAA 2025-184 CT QAAA 2026-748
GAE QAAA 2026-100
Amendment Agreement Number *And a$90,000 pooled General Accounting
CT QAAA 2026-748 A3 Encumbrance (GAE) shared amongst various
Contactors/Grantees as described in this
Agreement Performance Beginning Date Agreement, see Exhibit C, Section 11.
August 8, 2024
Total for All State Fiscal Years $2,625,923.18
Current Agreement Expiration Date
June 30, 2026
Signature Page Begins on Next Page
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 1 of 4 Amendment Intergovcmmental_9-25A
Uul.UJIyl I GI IVOIUl1C IL/. fYMMUOLG-UOM.,-YMYJ-UJJf-0l.OurY.7url.f r
aJO COLORADO
coec Department of Early Childhood
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to
execute this Amendment and to bind the Party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Weld County Department of Public Health and Jared S. Polis, Governor
Environment Lisa Roy, Ed.D., Executive Director
&Yr,
igned by: Colorado Department of Early Childhood
b �I�' /�DocuSignedby::y������''��,,o4rD-oc3otraaF... C ta_n.M. s-Na. A).
By: Perry L. Buck , Chair, Weld County BOCC os 3F9 o2asa.Vg..
Iiy:Jeanne Stefanik, Chief Financial Officer
Date: 12/29/2025
Date: 12/29/2025
STATE CONTROLLER
Robert Jaros, CPA, MBA,JD
ESigned by:
eaw+lMM 6aAe
SQFnciAQnRFidnn
BY: Cameron BurkActing Controller
Amendment Effective Date: 12/31/2025
In accordance with §24-30-202, C.R.S.,this Amendment is not valid until signed and dated above by the State
Controller or an authorized delegate.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 2 of 4 Amendment lntergovcmmcntal_9-25A
Alit ,(1.
COLORADO
oec Department of Early Childhood
1. PARTIES
This Amendment(the "Amendment") to the Original Agreement shown on the Signature and
Cover Page for this Amendment(the "Agreement") is entered into by and between the Contractor
and the State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Agreement shall be construed and interpreted in accordance with the Agreement.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Agreement contained herein shall commence on the Amendment Effective Date shown on
the Signature and Cover Page for this Amendment and shall terminate on the termination of
the Agreement.
4. PURPOSE
Weld County Department of Public Health and Environment(WCDPHE)Nurse-Family
Partnership shall positively impact pregnancy outcomes, child health and development, and
economic self-sufficiency of enrolled families in Weld County by delivering high-quality nursing
services that comply with Nurse-Family Partnership(NFP)model fidelity. This amendment shall
decrease funds for State Fiscal Year(SFY) 2026, amend Exhibit B, and replace Exhibit C.
5. MODIFICATIONS
The Agreement and all prior amendments thereto, if any, are modified as follows:
A. Decrease the Agreement Amount for SFY26 by$11,851.14 from $1,329,870.32 to
$1,318,019.18 and Decrease the Maximum Amount for All State Fiscal Years from
$2,637,774.32 to $2,625,923.18.
The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is
hereby deleted and replaced with the Current Agreement Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
B. Exhibit B—Budget
Exhibit B—Amendment#3, which is attached and incorporated by this Amendment, shall
replace Exhibit B—Amendment#2 of the Original Agreement.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 3 of 4 Amendment_lntergovemmental_9-25A
isc„ COLORADO
Department of Early Childhood
C. Exhibit C—Additional Provisions
Exhibit C—Amendment#3, which is attached and incorporated by this Amendment, shall
replace Exhibit C—Amendment#2 of the Original Agreement.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Agreement, and the Agreement and all
prior amendments or other modifications to the Agreement, if any,remain in full force and effect
except as specifically modified in this Amendment. Except for the Special Provisions contained
in the Agreement, in the event of any conflict,inconsistency,variance, or contradiction between
the provisions of this Amendment and any of the provisions of the Agreement or any prior
modification to the Agreement,the provisions of this Amendment shall in all respects supersede,
govern, and control. The provisions of this Amendment shall only supersede, govern, and
control over the Special Provisions contained in the Agreement to the extent that this
Amendment specifically modifies those Special Provisions.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 4 of 4 Amendment_Intergovernmental_9-25A
teeC O L O R A D O Colorado Department of Early Chi ldh
Department of Early Childhood BUDGET WITH JUSTIFICATION
Contractor Name Weld County Department of Public Health and Environment
Budget Period July 1, 2025 - June 30, 2026
Project Name Nurse Home Visitor Program (NHVP)
Counites Served Weld County
Program Contact Name, Title Dana Garvey, Nurse Home Visitor Program Coordinator, Public Health Ser
Phone 970-400-2405
•Email dgarvey@co.weld.co.us
Fiscal Contact Name, Title Bill Fritz, Public Health Finance Manager
Phone 970-400-2122
Email bfritz@weld.gov
Funded Caseload 150
Expenditure Categories
Personnel Services - Salaried Employ(
Position Title Description of Work
NHV 1 Delivers home visiting services to mothers and families in Weld County.
NHV 2 Delivers home visiting services to mothers and families in Weld County.
NHV 3 Delivers home visiting services to mothers and families in Weld County.
NHV 4 Delivers home visiting services to mothers and families in Weld County.
Celle C O L O R A D O Colorado Department of Early Childf
' !nor Department of Early Childhood BUDGET WITH JUSTIFICATION
Training and Technical Assistance
Item Description of Item
DANCE Education Cost covers required NFP training
DANCE Licensing Cost covers required NFP training materials
Professional Development Covers cost of additional training for NHVs
Travel
Item Description of Item
Visit Outreach Mileage Mileage reimbursement to travel to client visits, community outreach, ar
NFP Supervisor Meetings Mileage reimbursement, per diem, and lodging if necessary for three stat
NFP Nurse Practice Council Meetings Mileage reimbursement, per diem, and lodging if necessary for three nur
Contractors/Consultants (payments to third parti
Name
Description of Item
Mental Health Consultation Covers the cost of monthly maternal/fetal mental health specialist cona
address complex situations with clients.
TOTAL DIRECT COSTS
MODIFIED TOTAL DIRECT COSTS (MTDC)
Uniform Guidance - 2 Code of Federal Regulations 200.1 (2 CFR 200.1) "h
means all direct salaries and wages, applicable fringe benefits, materials
up to the first $50,000 of each subaward (regardless of the period of per
the award). MTDC excludes equipment, capital expenditures, charges for
remission, scholarships and fellowships, participant support costs and the
of $50,000. Other items may only be excluded when necessary to avoid a
of indirect costs, and with the approval of the cognizant agency for indir
Indirect Costs
[not to exceed 15% unless Negotiated Federal Indirect Cost rate or NE
attached]
Item Description of Item
State Federal Indirect cost rate Negotiated indirect rate of 19.74% of MTDC from 7/1/2025 - 12/31/2025;
of MTDC from 1/1/2026 - 6/30/2026.
CCOLORADO
41[1:0 Department of Early Childhood Exhibit C - Amendment #3
Additional Provisions
1. SERVICE PROVISIONS
A. The Contractor shall provide the services according to the plans submitted in the
"Statement of Work", attached and incorporated herein by this reference as EXHIBIT A.
In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the
Contractor as described in the Statement of Work, shall be adhered to in the performance
of the requirements of this contract. In the event of a conflict, the terms and conditions
of this contract shall control over the Statement of Work. Any significant changes to the
Statement of Work (SOW) require an amendment to the contract.
2. GOALS AND OBJECTIVES
A. The Contractor shall be responsible for the achievement of any goals and objectives as
specified within the Statement of Work (EXHIBIT A) of this contract unless written notice
of any modifications are furnished by the State to the Contractor allowing adequate time
for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
A. The Contractor shall provide to the State a copy of any executed subcontract between the
Contractor and any provider of services to fulfill any requirements of this contract.
Subcontracts shall be emailed to the Contract Representative upon execution.
4. PAYMENT
A. In consideration of the provision of services and reporting and subject to all payment and
price provisions and further subject to verification by the State of full and satisfactory
compliance with the terms of this contract, the State shall pay to the Contractor an
amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract.
B. The Contractor shall submit requests for payment to the OnBase Invoice Submission
Process no less than monthly on forms prescribed and provided by the State.
i. Link to Frequently Asked Questions about the OnBase Invoice Submission Process.
ii. Link to Vendor Invoice Guidance
a) Under this Contract, the Vendor shall submit their invoices by selecting
NHVP - Nurse Home Visitor Program.
iii. For technical issues please contact the OnBase Administrator at
CDEC OnBase Admin@state.co.us.
iv. For invoice issues, including but not limited to questions about which program to
select or program manager emails to enter, please contact
CDEC Invoicing@state.co.us.
C. Payment shall be made on a cost reimbursement basis for services rendered.
Page 1 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
as COLORADO
Department of Early Childhood Exhibit C - Amendment #3
D. It is understood any vacancy savings in the personnel category and/or any savings in any
other category shall require written approval from the State prior to any redistribution of
any savings by the Contractor. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY
CONTRACTOR WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
E. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT BE
PAID BY COLORADO DEPARTMENT OF EARLY CHILDHOOD (CDEC). If Contractor has a
legitimate need for additional funds, the Contractor shall request additional funds from
the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall review
each request and notify Contractor in writing of approval or denial. Approval of additional
funds shall require an official modification to the Contract by Amendment or Option
Letter.
F. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day
of the month. End of State Fiscal Year invoices are on a compressed timeframe. Invoices
for all services provided prior to June 30th shall be invoiced by July 7th. Contractors who
are unable to provide the invoice by July 7th shall notify the state of the amount to be
booked as accounts payable by July 13th by sending an email to OnBase Invoice
Submission Process. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
G. The Contractor shall maintain source documentation to support all payment requested
pursuant to this contract. All source documentation shall be provided to the State by the
Contractor upon request.
H. It is understood that the State reserves the right to offset funds pursuant to this contract
based on the discovery of overpayment or improper use of funds by the Contractor.
Overpayment or improper use of funds is interpreted to apply to specific terms of prior
year contracts and includes without limitation requirements of the Generally Accepted
Accounting Principles (GAAP) issued by the American Institute of Certified Public
Accountants, and applicable sections of the Colorado Revised Statutes.
I. The State shall review monthly invoices throughout the fiscal year. If, after a number of
months, the State determines the Contractor is not needing/using the funding allocated
for the Contractor's work in the Contract, the State shalt remove these funds from the
contract budget by Option Letter for a proportional reduction of services with prior
written notification to the Contractor. This provision does not allow for a reduction in the
rate of pay. Additionally, the state shall have the ability to issue this option letter for a
reduction, allowing the vendor to submit a revised budget for CDEC approval that aligns
with the reduction within 30 days.
5. PARTICIPATION
A. The Contractor representative(s) is required to participate in any Department of Early
Childhood sponsored meetings related to this contract.
Page 2 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
CCOLORADO
N3110Department of Early Childhood Exhibit C - Amendment #3
6. SUPPLANTING
A. Payments made to the Contractor under this contract shall supplement and not supplant
other state, local or federal expenditures for services associated with this contract.
7. BUDGET CHANGES
A. Contractor may request in writing adjustments to the direct costs in the current year
budget (EXHIBIT B) not to exceed 15% of the total budget. Requests shall be made in the
form of a written budget revision request to the appropriate program staff. Written
approval for the budget revision shall be required prior to any changes to the budget
related to the budget revision request. The total dollar amount of the contract budget
cannot be changed as a result of the budget revision request. Budget adjustment
requests over 15%, adding new expense lines, and/or changes to the total dollar amount
of the budget require a formal amendment. No adjustments to the Indirect Costs portion
of the budget are allowable without a formal amendment.
B. Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of
an individual employee if a position currently listed in the contract becomes vacant and
the new incoming employee shall be hired at a higher or lower salary. No increase
within the salary range is authorized without prior written approval from CDEC. Adding
additional staff requires an amendment to the contract. Vacancy savings cannot be used
to change salary amounts for existing personnel without an amendment. Any change to
personnel, including revisions to allow payments for personnel covering vacancies,
requires prior written approval from CDEC staff. This process shall never change the
Contract Maximum Amount. Contractor must use available unused funds from either
vacancy savings or another category within the contract. The revision request may not
at any time compromise the integrity of the funded program as determined by CDEC
program staff.
C. OPTION LETTER
i. Option Letter to modify existing State Contract as listed in the executed Contract
as follows:
a) The State, at its discretion, shall have the option to revise the budget over
15% to correct typographical errors; add or remove lines within the budget;
increase gross or annual salary of positions listed under Personnel; revisions
to personnel; changes between lines of the budget that exceed 15%; and
changes to negotiated indirect rates through an Option Letter. In order to
exercise this option, the State shall obtain an email agreeing to the changes
and follow up with written notice to Contractor in a form substantially
equivalent to the Sample Option Letter attached to this Contract, and any
new rates table or exhibit shall be effective as of the effective date of that
notice unless the notice provides for a different date.
b) The Option Letter shall not be allowed for changes in the Statement of
Work.
Page 3 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
COLORADO
a,.- Department of Early Childhood Exhibit C - Amendment #3
8. TRAVEL
A. Travel costs must be listed in Exhibit B - Budget under travel including airfare, hotel,
mileage and per diem costs.
B. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel-
resources.
C. Per Diem shall not exceed Federal General Services Administration (GSA) per diem rates
for the area of travel per https://www.gsa.gov/travel-resources.
D. Hotel rates cannot exceed any rate established for conference attendance.
E. Usage of airfare or Out of State Travel requires pre-approval from CDEC.
9. CRITICAL INCIDENT REPORTING
A. Within 48 hours of the occurrence of a critical incident involving any child or family
and/or an on duty agency staff member of any family support program staff funded
through the Department of Early Childhood (CDEC), the agency must report in writing
the details of the critical incident to the CDEC Program Manager for the involved family
support program. Critical incidents may include, but are not limited to, awareness of an
egregious incident of abuse and/or neglect, near fatality, or fatality of any child
currently enrolled in a family support program; involuntary termination of a program
staff's employment; criminal allegations involving program staff and related to his/her
employment; negative media attention about the family support program; any major
injury or threat to the security of an agency staff member while on duty and visiting an
enrolled child or family.
10. MANDATED REPORTING
A. All program staff are required by law to report suspected child abuse and neglect.
Mandatory reporters must report suspected child abuse and neglect to the local county
child welfare agency, the local law enforcement agency, or by calling the child abuse
reporting hotline system at 1-844-CO-4KIDS (1-844-264-5437).
B. All program staff are required to take the online mandatory reporter training on the
Colorado Department of Human Services (CDHS) Child Welfare Training System:
https://www.coloradocwts.com/mandated-reporter-training.
11. GENERAL ACCOUNTING ENCUMBRANCE (GAE)
A. The funds under this GAE will be utilized for the following items:
• Nurse Family Partnership (NFP) training costs, often sites experience staff turnover in a fiscal
year and they will be permitted to use the GAE to cover costs of NFP required training that
was not included in their State Fiscal Year (SFY) 26 budget.
• Travel costs associated with NFP training. For example, if a site hires a new Nurse Home
Visitor, and this staff member is required to attend NFP orientation, the site will be able to
bill the GAE for the training registration and travel expenses for the training. Travel costs may
Page 4 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
noCOLORADO
Department of Early Childhood Exhibit C - Amendment #3
include mileage, hotel accommodations and per diem for the staff member attending the
training.
• Operational items not included in their SFY26 budget such as cell phones, tablets, laptops.
Due to staff turnover, sites are to not include potential operational item expenses in their
SFY26 budgets but rather utilize the GAE in order to purchase necessary items for new staff.
• Transition salaries to pay new staff during the overlap with the staff member leaving in order
to provide time for adequate training. Once the original staff member leaves, the new staff
member's salary would be paid against the existing line in their SFY26 budget.
• Translation and interpretation services to serve clients who are deaf or hard of hearing, and
those whose primary language is not English when interpretation needs cannot be planned for
in advance using their SFY26 budget.
i. Please refer to Page 1 for the amount available under the GAE for the current fiscal
year.
B. Payment to Contractor is made from available funds encumbered and shared across
multiple contractors. The State may increase or decrease the total funds encumbered at
its sole discretion and without formal notice to Contractor. No minimum payment is
guaranteed to Contractor. The liability of the State for such payments is limited to the
encumbered amount remaining of such funds.
C. Invoices shall be submitted separately for pre-approved expenditures.
i. The Contractor shall submit requests for payment to OnBase Invoice Submission
Process.
12. GIFT CARDS
A. To comply with CDEC policy and federal guidelines, purchasing gift cards with funds
from CDEC contract funds is not allowed. Please see Code of Federal Regulations (CFR)
citations 45CFR75.406 and 45CFR75.302.A for more information.
13. SAM.GOV REQUIREMENT
A. Individuals who are excluded from participation in federal health care programs are
also prohibited from participating in federal government procurement and non-
procurement programs according to title 2 of the Code of Federal Regulations (CFR) 5
376.147 and 42 CFR part 1001, which clarifies that this applies to individuals and
entities.
B. Any individual or entity excluded from participation in Medicare, Medicaid, and other
Federal health care programs under Title XI of the Social Security Act, 42 U.S.C. 1320a-
7, 1320a-7a, 1320c-5, or 1395ccc, and implementing regulation at 42 CFR part 1001 ,
will be subject to the prohibitions against participating in covered transactions, as set
forth in this part and part 180, and is prohibited from participating in all Federal
Government procurement programs and non-procurement programs.
Page 5 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
a 6 COLORADO
Department of Early Childhood Exhibit C - Amendment #3
C. Contractor shall have a formal written policy regarding SAM.gov checks for all staff
upon hiring and not less than annually including procedures for maintaining records of
the evidence of this check.
14. ACCESSIBILITY REQUIREMENTS.
A. All work performed must comply with all applicable provisions of §24-85-101, of the
Colorado Revised Statutes (C.R.S.), et seq., and the Accessibility Standards for
Individuals with a Disability, as established by the Office Of Information Technology
(OIT) pursuant to §24-85-103 (2.5), C.R.S. and all State of Colorado technology
standards related to technology accessibility and with Level AA of the most current
version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State
of Colorado technology standards. https://oit.colorado.gov/standards-policies-
guides/technical-standards-policies.
Page 6 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
LQ
COLORADO
Department of Early Childhood
STATE OF COLORADO INTERGOVERNMENTAL
AGREEMENT MODIFICATION
INTERGOVERNMENTAL AGREEMENT AMENDMENT #3
State Agency Current Agreement Maximum Amount
Colorado Department of Early Childhood Initial Term
710 South Ash Street, Building C State Fiscal Year 2025 $1,307,904*^
Glendale, CO 80246 CT QAAA 2025-1072
GAE QAAA 2025-184
*And a$90,000 pooled General Accounting
Contractor Encumbrance(GAE) shared amongst various
Weld County Department of Public Health and Contactors/Grantees as described in this
Environment Agreement, see Exhibit C, Section 11.
1555 North 17th Avenue ^Any amount paid against Holdover CT QAAA
Greeley, Colorado 80631 2025-1072 HL prior to the execution of this
Agreement shall be reduced from the Agreement
Original Agreement Number maximum amount.
25 QAAA 190699 Extension Terms
CT QAAA 2025-1072 State Fiscal Year 2026 $1,318,019.18*
GAE QAAA 2025-184 CT QAAA 2026-748
GAE QAAA 2026-100
Amendment Agreement Number *And a$90,000 pooled General Accounting
CT QAAA 2026-748 A3 Encumbrance (GAE) shared amongst various
Contactors/Grantees as described in this
Agreement Performance Beginning Date Agreement, see Exhibit C, Section 11.
August 8, 2024
Total for All State Fiscal Years $2,625,923.18
Current Agreement Expiration Date
June 30, 2026
Signature Page Begins on Next Page
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 1 of 4 Amendment_Intergovernmental_9-25A
ozelCOLORADO
V Department of Early Childhood
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to
execute this Amendment and to bind the Party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Weld County Department of Public Health and Jared S. Polis, Governor
Environment Lisa Roy, Ed.D., Executive Director
Colorado Department of Early Childhood
By: Perry L. Buck, Chair
Board of Weld County Commissioners By: Jeanni Stefanik, Chief Financial Officer
Date:
Date:
STATE CONTROLLER
Robert Jaros,CPA, MBA,JD
By:
Amendment Effective Date:
In accordance with §24-30-202,C.R.S.,this Amendment is not valid until signed and dated above by the State
Controller or an authorized delegate.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 2 of 4 Amendment_Intergovemmental_9-25A
se COLORADO
Department of Early Childhood
1. PARTIES
This Amendment(the "Amendment") to the Original Agreement shown on the Signature and
Cover Page for this Amendment(the "Agreement") is entered into by and between the Contractor
and the State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Agreement shall be construed and interpreted in accordance with the Agreement.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Agreement contained herein shall commence on the Amendment Effective Date shown on
the Signature and Cover Page for this Amendment and shall terminate on the termination of
the Agreement.
4. PURPOSE
Weld County Department of Public Health and Environment(WCDPHE)Nurse-Family
Partnership shall positively impact pregnancy outcomes, child health and development, and
economic self-sufficiency of enrolled families in Weld County by delivering high-quality nursing
services that comply with Nurse-Family Partnership (NFP) model fidelity. This amendment shall
decrease funds for State Fiscal Year(SFY) 2026, amend Exhibit B, and replace Exhibit C.
5. MODIFICATIONS
The Agreement and all prior amendments thereto, if any, are modified as follows:
A. Decrease the Agreement Amount for SFY26 by $11,851.14 from $1,329,870.32 to
$1,318,019.18 and Decrease the Maximum Amount for All State Fiscal Years from
$2,637,774.32 to $2,625,923.18.
The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is
hereby deleted and replaced with the Current Agreement Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
B. Exhibit B—Budget
Exhibit B—Amendment#3, which is attached and incorporated by this Amendment, shall
replace Exhibit B —Amendment#2 of the Original Agreement.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 3 of 4 Amendment_Intergovemmental_9-25A
COLORADO
Department of Early Childhood
C. Exhibit C—Additional Provisions
Exhibit C—Amendment#3, which is attached and incorporated by this Amendment, shall
replace Exhibit C—Amendment#2 of the Original Agreement.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Agreement, and the Agreement and all
prior amendments or other modifications to the Agreement, if any,remain in full force and effect
except as specifically modified in this Amendment. Except for the Special Provisions contained
in the Agreement, in the event of any conflict, inconsistency,variance, or contradiction between
the provisions of this Amendment and any of the provisions of the Agreement or any prior
modification to the Agreement,the provisions of this Amendment shall in all respects supersede,
govern, and control. The provisions of this Amendment shall only supersede, govern, and
control over the Special Provisions contained in the Agreement to the extent that this
Amendment specifically modifies those Special Provisions.
Amendment Agreement Number:CT QAAA 2026-748 A3 Page 4 of 4 Amendment_Intergovernmental_9-25A
Exhibit B-Amendment 03
is®COLORADO Colorado Department of Early Childhood(CDEC)
BUDGET WITH JUSTIFICATION FORM
Contractor Name Weld County Department of Public Health and Environment
Budget Period July 1,2025•June 30,2026
Prefect Name None Home Visitor Program iNHVP) Abbreviations Definition
Counitas Served Weld County CDEC Colorado Department of Early Childhood
Program Contact Name,Tide Dana Garvey,Nara Hone Visitor Program Coordinator,Public fleelth Services MTOC Modified Total Direct Costs
Phone 970.400.2405 SFY State Fiscal Year
Email dgarveygoo.Wetd.co.us NFP Nurse-Family Partnership
Flwl Contact Name,Title Bill Fritz,Public Health Finance Manager NHV Nurse Home Visitor
Phone 970.400.2122 SHOP Nunes Home Visitor Program
Email bfritx®weld.gov DANCE Dyadic Assessment of Naturalistic Caregiver.Chiid Experiences
Funded Caseload 150 PIPE Partners in Parenting Education
Expenditure Categories
Personnel Services-Salaried Employees SFY 2026
Percent of
Gress or Annual Time an Total Amount A.Other Sources B.Medicaid C.CDEC Funding
Position Title Description of Wait Oeaription N Friese saneas Salary Ming. Project For
or Protect of Funding Revenue CHOP
NHV I Delivers home visiting service to mothers and families in Weld County. Medicare,unemployment,worker's 550,629.00 519,173.00 100.00% $un,802.00 $0.00 S0.00 569,802.00
compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
PPV2 Delivers home visiting services to mothers and families in Weld County. Medicare,unemployment,worker's $91,715.00 S37,383.00 100.00% S136,0911.00 S0.00 S0.00 5136,098.00
compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
NMI 3 Delivers home uniting service to mothers and families in Weld County. Medicare,unemployment,worker's $94,870.00 S1s,e27.00 100.00% S130,f0n.00 $0.00 50.00 S130,797.00
compenmtion,
retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
NHV 1 Delivers home visiting services to mothers and families in Weld County. Medicare,memplo„nent,workers S91,91/.00 $35,366.00 100.00% 5129,483.00 $0.00 S0.00 S129,413.00
compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
rally 5 Delivers hone visiting services to mothers and families in Weld County. Medicare,unemployment,worker's $91,353.00 534,595.00 100.00% S125,94810 50.00 50.00 $125,948.00
compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
NW 6 Delivers home visiting services to mothers end families in Weld Canty. Medicare,unemployment,worker's $90,435.00 $34,248.W 100.00% 5124,613.00 50.00 $0.00 5124,681.00
ccmpensetion,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
NHV 2 Delivers home visiting services to mothers and families in Weld County.°divers home visiting mica to Medicare,unemployment,worker's 542,531.00 $16,102.00 100.00% S58,638.00 $0.00 $0.00 S58,638.00
5panish.speaking families.Includes bilingual pay differential. compensation,retirement,life and
accidental death and disability
insurance,health Insurance,and
paid time off.
MHO Supervisor Provide oversight and assistance to Wins to Implement program within fidelity requirements. Medicare,unemployment,worker's 5119,319.00 S45,106.00 100.00E $164,505.00 $0.00 $0.00 $164,505.00
ompensetior,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
Community Health Programs Manager Provides oversight to ensure fidelity and quality of program delivery and assists the NHVs. Medicare,unemploynrR,workers $114,200.00 $43,240.00 00.00E S15,244.00 $0.00 $0.00 515,741.00
compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
Office Technidan Provides assistance in data uploading and general support for the program,NHVs,and NHV Supervise.Uses Medicare,unemployment,workers $63,071.00 523,815.00 100.00E 5116,9l6.00 WOO 50.00 080,050.00
Spanish language in role.Includes bilingual pay differential. compensation,retirement,life and
accidental death and disability
insurance,health insurance,and
paid time off.
1.Total Personnel Services(Including fringe benefits) $1,042,654.00 $0.00 $0.00 $1,012,654.00
Supplies 0 Opredng paeans SFY 2026
Item Description of Item A.OtofhFoldinger Source Pawn O.Medicaid
or
Office Operating Expense(i.e.supplies) General office supplies and printing necessary to perform critical funetiom of the program. $0.W : 52,000.00
Clknt Support Materiels Brooks,educationaland toys,video dips,a other similar itemsfor client support. $0.00 $0.00 $7,500.00
Translation Services Translation service to serve clients with various language ram. $0.00 50.00 $1,500.00
Postal 6 Shipping services Shipping curls. So.o0 S0.00 $1S0.00
Communications(cellular,network cokes)Includes cell phones and service plans,and win for T laptops.This allows the MAN to communicate with $0.00 50.00 $6,000.00
each other and clients,ensure their safety in the field,and alloys them to complete charting In the field
through the use of their cell phone hot spat capabilities.
Medical Supplies General medical supplies such as hand sanitiger,wipes,blood pressure cuffs,thermometer,and other S0.00 50.00 SS00.00
similar items necessary for program delivery.
Outside Services Costs associated with calibration and servicing of baby scales used during home visits. $0.00 $0.00 $1,W0.00
Electronic Medical Records Electronic Atedical Record licenses and technical support. $0.00 $0.00 52,500.00
Subtotal $0.00 $0.00 521.950.00
Items Excluded from Modified Total Direct Costs(MTDC):(Rent.cats,tuition,achotafshlps/INlowshlps,
participant support,equipment,capital expenditures)
SourcesA.other B
d
cai C.CMG Funding
Item Dose p not Item of Funding Revenue NHVP
NFP Nati eai tervke Office Program Required fee for the program. $0.00 S0.o0 S27,984.00
Support Fee
Subtotal items removed from MTDC $0.00 $0.00 S27,914.00
2.Total Supplies 6 Opaathg Enywve $0.00 $0.00 $69,931.00
Page 1 of 2 Rev 2/4/2025
Exhibit B-Amendment a3
co46 L O RA DO Colorado Department of Early Childhood(CDEC)
'aW°w BUDGET WITH JUSTIFICATION FORM
Training and Technical Assistance SFT 2026
A.Other Sources B.Medicaid C.COW Funding
Item Description of Item Par Pea P Total of Funding Revenue (HOOP)
DANCE Education Cost cools required SF%training WY $425.00 1 $425.00 $0.00 50.00 5425.00
DANCE licensing Cat corers required NFP training materals MIY $72.00 0 $432.03 $0.00 50.00 5412.00
Professional Development Caen cat of additional training for NNVs WV/Supervisor $600.00 5 $4,800.00 $0.00 $0.00 54,600.00
3 Total Tra%dng end Tadlnlul Assistance $S,657.00 Ea00 $0.00 $9,657.00
Tn* SFY 2026
A.other Sources B.Medicaid C.COLIC Funding
IWn Description dItem of Funding Revenue MIVP
Vml Outreach Mileage Mileage reimbursement to travel to client visits,community outreach,and training,. $0.00 57,132.00 $iS,o00.00
NFP Supsms0r Meelhgs Mileage reimbursement,per diem,and lodging it necessary for three state nurse wpendsor meetings.
$0.p0 $3 0.00 50.00
NFP Nurse Practice Council Meetings Mileage reimbursement,per dKm,and lodging if necessary for three nurse prect(Ce council meetings. $0.00 $0.00 $250.00
4.Total Teel $0.00 $7,332.00 $15,500.00
Contractors/Consultants(payments to Mlyd Parties er eaWes) SPY 2026
Allowable in Unallowable In
Mama WOG MTDC A.Other Sources B.Medicaid C.CDEC Funding
Description of Item calculation Calculation of Funding Revenue MVP
Menial Meelih Consultation Caen the sent of monthly maternal/fetal mental health specialist consultation services to help nuns 51,500.00 $0.00 $0.00 50.00 $1,500.00
address complex situations 0Rh Jinn.
S.Total Ca00.C4411CavulWb $1,500.00 S0.00 S0.001 $0.00 $1,500.00
TOTAL DIRECT COSTS S0.00 $7,332.00 $1,115,245.00
MODIFIED TOTAL DIRECT COSTS(MTOC) MODIFIED TOTAL DIRECT COSTS(MTOCI $0.00 $7,332.00 $1,087,261330
Uniform Guidance•I Code of Federal Regulations 200.112 CFR 200.1)"Modified Total Direct Cost(MTOCI".
means all direct salaries and wages,applicable fringe benefits,materials and supplies,services,travel,and
up to the first$50,030 of each subaward(regardless of the period of performance of the subawards under
the award).MTOC excludes equipment,Capital expenditures,charges for patient care,renal costs,tuition
remission,scholanhla and fellowships,participant support costs and the portion of each subaward in excess
of$50,000.Other items may only be excluded when necessary to avoid a serum inequity in the distribution
of indirect cats,and with the approval of the cognizant agency to indirect costs.
Indirect Costs SFY 2026
[not to exceed 15%unless Negotiated Federal Indirect Cat rate or Negotiated State Indirect Cost rate is
attached]
A.Other Sources B.Medicaid C.CDEC Funding
Item Oewelphon of Nem Rate% of Funding Revenue NNVP
Stale Federal Indirect cost rate Negotiated indirect rate of 19.24%of MTOC from 1/1/2025-12/31/2025-,Negotiated indirect rate of 17.56% 'See description 50.013 $0.00 5202,774.18
of MTDC from 1/1/1026-6/30/2026.
Total indirect $0.00 $0.00 $202,774.II
TOTAL $0.00 $T,322.00 S1,31M,019.16
page 20l2 env'MOO,
g
,,elt COLORADO
E Department of Early Childhood Exhibit C - Amendment #3
Additional Provisions
1. SERVICE PROVISIONS
A. The Contractor shall provide the services according to the plans submitted in the
"Statement of Work", attached and incorporated herein by this reference as EXHIBIT A.
In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the
Contractor as described in the Statement of Work, shall be adhered to in the performance
of the requirements of this contract. In the event of a conflict, the terms and conditions
of this contract shall control over the Statement of Work. Any significant changes to the
Statement of Work (SOW) require an amendment to the contract.
2. GOALS AND OBJECTIVES
A. The Contractor shall be responsible for the achievement of any goals and objectives as
specified within the Statement of Work (EXHIBIT A) of this contract unless written notice
of any modifications are furnished by the State to the Contractor allowing adequate time
for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
A. The Contractor shall provide to the State a copy of any executed subcontract between the
Contractor and any provider of services to fulfill any requirements of this contract.
Subcontracts shall be emailed to the Contract Representative upon execution.
4. PAYMENT
A. In consideration of the provision of services and reporting and subject to all payment and
price provisions and further subject to verification by the State of full and satisfactory
compliance with the terms of this contract, the State shall pay to the Contractor an
amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract.
B. The Contractor shall submit requests for payment to the OnBase Invoice Submission
Process no less than monthly on forms prescribed and provided by the State.
i. Link to Frequently Asked Questions about the OnBase Invoice Submission Process.
ii. Link to Vendor Invoice Guidance
a) Under this Contract, the Vendor shall submit their invoices by selecting
NHVP - Nurse Home Visitor Program.
iii. For technical issues please contact the OnBase Administrator at
CDEC OnBase Admin@state.co.us.
iv. For invoice issues, including but not limited to questions about which program to
select or program manager emails to enter, please contact
CDEC Invoicing@state.co.us.
C. Payment shall be made on a cost reimbursement basis for services rendered.
Page 1 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
a® COLORADO
„, Department of Early Childhood Exhibit C - Amendment #3
D. It is understood any vacancy savings in the personnel category and/or any savings in any
other category shall require written approval from the State prior to any redistribution of
any savings by the Contractor. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY
CONTRACTOR WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
E. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT BE
PAID BY COLORADO DEPARTMENT OF EARLY CHILDHOOD (CDEC). If Contractor has a
legitimate need for additional funds, the Contractor shall request additional funds from
the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall review
each request and notify Contractor in writing of approval or denial. Approval of additional
funds shall require an official modification to the Contract by Amendment or Option
Letter.
F. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day
of the month. End of State Fiscal Year invoices are on a compressed timeframe. Invoices
for all services provided prior to June 30th shall be invoiced by July 7th. Contractors who
are unable to provide the invoice by July 7th shall notify the state of the amount to be
booked as accounts payable by July 13th by sending an email to OnBase Invoice
Submission Process. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
G. The Contractor shall maintain source documentation to support all payment requested
pursuant to this contract. All source documentation shall be provided to the State by the
Contractor upon request.
H. It is understood that the State reserves the right to offset funds pursuant to this contract
based on the discovery of overpayment or improper use of funds by the Contractor.
Overpayment or improper use of funds is interpreted to apply to specific terms of prior
year contracts and includes without limitation requirements of the Generally Accepted
Accounting Principles (GAAP) issued by the American Institute of Certified Public
Accountants, and applicable sections of the Colorado Revised Statutes.
I. The State shall review monthly invoices throughout the fiscal year. If, after a number of
months, the State determines the Contractor is not needing/using the funding allocated
for the Contractor's work in the Contract, the State shall remove these funds from the
contract budget by Option Letter for a proportional reduction of services with prior
written notification to the Contractor. This provision does not allow for a reduction in the
rate of pay. Additionally, the state shall have the ability to issue this option letter for a
reduction, allowing the vendor to submit a revised budget for CDEC approval that aligns
with the reduction within 30 days.
5. PARTICIPATION
A. The Contractor representative(s) is required to participate in any Department of Early
Childhood sponsored meetings related to this contract.
Page 2 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
so COLORADO
Department of Early Childhood Exhibit C - Amendment #3
6. SUPPLANTING
A. Payments made to the Contractor under this contract shall supplement and not supplant
other state, local or federal expenditures for services associated with this contract.
7. BUDGET CHANGES
A. Contractor may request in writing adjustments to the direct costs in the current year
budget (EXHIBIT B) not to exceed 15% of the total budget. Requests shall be made in the
form of a written budget revision request to the appropriate program staff. Written
approval for the budget revision shall be required prior to any changes to the budget
related to the budget revision request. The total dollar amount of the contract budget
cannot be changed as a result of the budget revision request. Budget adjustment
requests over 15%, adding new expense lines, and/or changes to the total dollar amount
of the budget require a formal amendment. No adjustments to the Indirect Costs portion
of the budget are allowable without a formal amendment.
B. Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of
an individual employee if a position currently listed in the contract becomes vacant and
the new incoming employee shall be hired at a higher or lower salary. No increase
within the salary range is authorized without prior written approval from CDEC. Adding
additional staff requires an amendment to the contract. Vacancy savings cannot be used
to change salary amounts for existing personnel without an amendment. Any change to
personnel, including revisions to allow payments for personnel covering vacancies,
requires prior written approval from CDEC staff. This process shall never change the
Contract Maximum Amount. Contractor must use available unused funds from either
vacancy savings or another category within the contract. The revision request may not
at any time compromise the integrity of the funded program as determined by CDEC
program staff.
C. OPTION LETTER
i. Option Letter to modify existing State Contract as listed in the executed Contract
as follows:
a) The State, at its discretion, shall have the option to revise the budget over
15% to correct typographical errors; add or remove lines within the budget;
increase gross or annual salary of positions listed under Personnel; revisions
to personnel; changes between lines of the budget that exceed 15%; and
changes to negotiated indirect rates through an Option Letter. In order to
exercise this option, the State shall obtain an email agreeing to the changes
and follow up with written notice to Contractor in a form substantially
equivalent to the Sample Option Letter attached to this Contract, and any
new rates table or exhibit shall be effective as of the effective date of that
notice unless the notice provides for a different date.
b) The Option Letter shall not be allowed for changes in the Statement of
Work.
Page 3 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
golCOLORADO
Department of Early Childhood Exhibit C - Amendment #3
8. TRAVEL
A. Travel costs must be listed in Exhibit B - Budget under travel including airfare, hotel,
mileage and per diem costs.
B. Mileage shall not exceed the Federal mileage rate per https://www.gsa.Qov/travel-
resources.
C. Per Diem shall not exceed Federal General Services Administration (GSA) per diem rates
for the area of travel per https://www.gsa.gov/travel-resources.
D. Hotel rates cannot exceed any rate established for conference attendance.
E. Usage of airfare or Out of State Travel requires pre-approval from CDEC.
9. CRITICAL INCIDENT REPORTING
A. Within 48 hours of the occurrence of a critical incident involving any child or family
and/or an on duty agency staff member of any family support program staff funded
through the Department of Early Childhood (CDEC), the agency must report in writing
the details of the critical incident to the CDEC Program Manager for the involved family
support program. Critical incidents may include, but are not limited to, awareness of an
egregious incident of abuse and/or neglect, near fatality, or fatality of any child
currently enrolled in a family support program; involuntary termination of a program
staff's employment; criminal allegations involving program staff and related to his/her
employment; negative media attention about the family support program; any major
injury or threat to the security of an agency staff member while on duty and visiting an
enrolled child or family.
10. MANDATED REPORTING
A. All program staff are required by law to report suspected child abuse and neglect.
Mandatory reporters must report suspected child abuse and neglect to the local county
child welfare agency, the local law enforcement agency, or by calling the child abuse
reporting hotline system at 1-844-00-4KIDS (1-844-264-5437).
B. All program staff are required to take the online mandatory reporter training on the
Colorado Department of Human Services (CDHS) Child Welfare Training System:
https://www.coloradocwts.corn/mandated-reporter-training.
11. GENERAL ACCOUNTING ENCUMBRANCE (GAE)
A. The funds under this GAE will be utilized for the following items:
• Nurse Family Partnership (NFP) training costs, often sites experience staff turnover in a fiscal
year and they will be permitted to use the GAE to cover costs of NFP required training that
was not included in their State Fiscal Year (SFY) 26 budget.
• Travel costs associated with NFP training. For example, if a site hires a new Nurse Home
Visitor, and this staff member is required to attend NFP orientation, the site will be able to
bill the GAE for the training registration and travel expenses for the training. Travel costs may
Page 4 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
GoCOLORADO
Department of Early Childhood Exhibit C - Amendment #3
include mileage, hotel accommodations and per diem for the staff member attending the
training.
• Operational items not included in their SFY26 budget such as cell phones, tablets, laptops.
Due to staff turnover, sites are to not include potential operational item expenses in their
SFY26 budgets but rather utilize the GAE in order to purchase necessary items for new staff.
• Transition salaries to pay new staff during the overlap with the staff member leaving in order
to provide time for adequate training. Once the original staff member leaves, the new staff
member's salary would be paid against the existing line in their SFY26 budget.
• Translation and interpretation services to serve clients who are deaf or hard of hearing, and
those whose primary language is not English when interpretation needs cannot be planned for
in advance using their SFY26 budget.
i. Please refer to Page 1 for the amount available under the GAE for the current fiscal
year.
B. Payment to Contractor is made from available funds encumbered and shared across
multiple contractors. The State may increase or decrease the total funds encumbered at
its sole discretion and without formal notice to Contractor. No minimum payment is
guaranteed to Contractor. The liability of the State for such payments is limited to the
encumbered amount remaining of such funds.
C. Invoices shall be submitted separately for pre-approved expenditures.
i. The Contractor shall submit requests for payment to OnBase Invoice Submission
Process.
12. GIFT CARDS
A. To comply with CDEC policy and federal guidelines, purchasing gift cards with funds
from CDEC contract funds is not allowed. Please see Code of Federal Regulations (CFR)
citations 45CFR75.406 and 45CFR75.302.A for more information.
13. SAM.GOV REQUIREMENT
A. Individuals who are excluded from participation in federal health care programs are
also prohibited from participating in federal government procurement and non-
procurement programs according to title 2 of the Code of Federal Regulations (CFR) §
376.147 and 42 CFR part 1001, which clarifies that this applies to individuals and
entities.
B. Any individual or entity excluded from participation in Medicare, Medicaid, and other
Federal health care programs under Title XI of the Social Security Act, 42 U.S.C. 1320a-
7, 1320a-7a, 1320c-5, or 1395ccc, and implementing regulation at 42 CFR part 1001,
will be subject to the prohibitions against participating in covered transactions, as set
forth in this part and part 180, and is prohibited from participating in all Federal
Government procurement programs and non-procurement programs.
Page 5 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
6 ,4f COLORADO
„, Department of Early Childhood
Exhibit C - Amendment #3
C. Contractor shall have a formal written policy regarding SAM.gov checks for all staff
upon hiring and not less than annually including procedures for maintaining records of
the evidence of this check.
14. ACCESSIBILITY REQUIREMENTS.
A. All work performed must comply with all applicable provisions of 524-85-101, of the
Colorado Revised Statutes (C.R.S.), et seq., and the Accessibility Standards for
Individuals with a Disability, as established by the Office Of Information Technology
(OIT) pursuant to S24-85-103 (2.5), C.R.S. and all State of Colorado technology
standards related to technology accessibility and with Level AA of the most current
version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State
of Colorado technology standards. https://oit.colorado.gov/standards-policies-
guides/technical-standards-policies.
Page 6 of 6 Ex_AddProv_K-IA-IG-PO_CostReim_9-25A
Contract Form
Entity Information
Entity Name* Entity ID* ❑New Entity?
COLORADO DEPARTMENT OF @00004586
EDUCATION
Contract Name* Contract ID Parent Contract ID
FY26- NURSE FAMILY PARTNERSHIP (NFP) CONTRACT 10193
AMENDMENT#3 Requires Board Approval
Contract Lead* YES
Contract Status BFRITZ
CTB REVIEW Department Project#
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
FY26- NURSE FAMILY PARTNERSHIP (NFP) CONTRACT AMENDMENT#3
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 12/25/2025
12/29/2025
Amount* Department Email
$1,318,019.00 CM-Health@weld.gov Willa work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
05/01 /2026
Termination Notice Period Expiration Date*
Committed Delivery Date 06/30/2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER RUSTY WILLIAMS BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/18/2025 12/18/2025 12/19/2025
Final Approval
BOCC Approved Tyler Ref#
AG 122925
BOCC Signed Date
Originator
BOCC Agenda Date BFRITZ
12/29/2025
Hello