HomeMy WebLinkAbout20253540 Cun��+l�l0��8
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE: CenturyLinkCall Delivery
DEPARTMENT: Public Safety Communications DATE: �2ioei2o25
PERSON REQUESTING: Tina Powe��
� Brief description of the problem/issue:
�
I As a result of the remodel at 1551 a review was completed of the curtent call delivery pathway.The review revealed opportunities for improvements in
both the pathway and reducing single points of failure.This request will allow our vendor CenturyLink to implement a revised and more resilient call
delivery pathway.This has been discussed with both Toby Taylor and 8yron in legal.Funding is from E911 funds for network improvement.Networking
and IT have also been involved in this project.
What options exist for the Board?
Approve-Improve resiliency and call deliver
Decline-No changes are made
Consequences:
Could have issues in the future with call delivery if the path is nol improved.
Impacts:
Cost(Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
$15,451.84 from Public Safety Communications Capital(E911)
Recommendation:
Staff recommends approving this request.
Support Recommendation Schedule
Place on BOCC Aqenda Work Session Other/Comments:
i
Perry L. Buck
Scott K. James
Jason S. Maxey .J 5(�'(
Lynette Peppler
Kevin D. Ross
2025-3540
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� 1� CenturyLink�' Contract No No
Job Authorization No: P320296
Exhibit A Special Construction Proposal CTL Affiliate: Qwest Corporation
Date: _12/5/2025
Billing Address: Work Location:
Customer: Weld County Regional Communications C 1551 N. 17th Avenue _
Attention: Tina Powell County WELD
1551 N. 17th Ave. GREELEY, CO
Greeley, CO 80631
This Proposal is governed by the terms and conditions set forth herein as well as any applicable state or federal tariffs filed
with the appropriate state or federal regulators. Description and/or specifications of work to be performed by an operating
affiliate of CenturyLink Inc. ("CenturyLink")under this Proposal("Work")is as follows:
Lumen will pull in the new copper and terminate on the BB while the equipment is taken out of the old
MPOP. The existing 4" conduit is occupied with Lumen's fiber. Lumen will rod and proof 4" occupied duct,
place approximately 275' of new 50pr copper cable, splice in existing pedestal, set up and take down (1) 25pr
modules, place and splice new 50pr terminal wall mount and move copper DS1's from old MPOP to the new
MPOP and connect them. Estimate includes labor, design, and materials.
Advance Payment (required before work begins): _$15 451.84 _ _
Total Charges: Fifteen Thousand Four Hundred Fifty-One Dollars and 84/100
Customer shall indicate its acceptance of this Proposal by signing where indicated below.The date of Customers signature shall be the effective dale of this Proposal(the"Effective
Date").Upon such acceptance by Customer,lhis Proposal and the terms and conditions of any applicable Tanffs shall constitute a binding agreement.
For the Work performed hereunder,Customer will be responsible for the acWal charges incurred by the Lumen affiliate performing the Work("Provider'). The estimated charges
above shall be paid prior to commencement of the Work("Advance Paymenf'). Amounts due from Customer in excess of the Advance Payment shall be paid by Customer within
thirty(30)days of invoice,or such longer time,if any,as set forth on such invoice. Refunds due Customer,rf any,shall be refunded if and as required by applicable Tanffs. All past
due,undisputed amounts due from Customer to Provider will be assessed a late fee at 14%APR. Where applicable,Customer shall also be responsible for foreign,federal,state
and local taxes assessed in connection with the Work,including without limitation,all use,sales,value added,surcharges, excise,franchises,commercial,gross receipts,license,
pnvilege or other similar charges,whether charged to or against Provider or Customer,but excluding any taxes based on Provider's net income.
For Govemmental Customers only,no Advance Payment is due.Lumen will submit an invoice of charges upon completion of the Work,payable within forty-five(45)days of
receipt. Past due undisputed amounis will be assessed a late fee in accordance with applicable laws.
The Work in this Proposal is separate from any work that may be performed pursuant to any other order or agreement,including but not limited to a Pre-Service Request for cell site
provisioning.
This Proposal shall be deemed withdrawn by Provider if not accepted by Customer within thirty(30)days of the date of this ProposaL Except for Proposals signed by Govemmental
Customers,if Provider has not received the Advance Payment within thirty(30)days of the Effective Date,this Proposal will automatically expire without further action by either
party.
� Customer
Attest: ,�� � ��'�'�R':•��•
Esther E. Gesick, Clerk to the Board Authorized Signature: �� ��
��� Name Printed/Typed: Perry�. ck
B / / // ,R� ��i �"a It�e: Chair,Borrd of Weld County Commissioners
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Deputy Cler to the Board ��;��+;��� ��C' ��—�� � 2 ���'�-�
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Proposal Lumen '��C,��. � 4 P� 1 Version:3-�5-2023
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Single-Source/Sole-Source
Justification Form
Complete this form to request a waiver from the Weld County procurement process. Completing
this form does not guarantee that the proposed vendor will be approved. The Purchasing
Division may require additional information. It is the requestor's responsibility to provide all
the required information and documentation indicated on this form. Concurrence of the Chief
Financial Officer or designee shall exempt item(s)from the quote and bid process and result in
an approved Single-Source or Sole-Source procurement. However, purchases over fifty
thousand dollars (550,000.00) will also require concurrence from the Board of County
Commissioners for such approval.
Requesting Department Name: Weld County Regional Communications Center
Vendor Name: Lumen—Century Link
Request for(Check One):
• Sole Source: The ONLY known source for unique products&services with no
other options available.Sole Source is a procurement term employed when there
is no competitive marketplace for the requirement, i.e., the product or service
needed is available only from one (I) source.
Cl Single Source:The term "Single Source" refers to procurement of products or
services from one (I)selected supplier,even though there are other suppliers that
provide similar products or services. It is at the sole direction of the county in the
interest of compatibility and consistency of goods and services.
A. Explanation for Single/Sole Source Need
Select one or more of the following statements(check the box)to support why the contract
request attached and noted above should be a single/sole source purchase. ANY selection
requires explanation in the additional space provided.
1. Public Emergency
❑ Is there a bonifide public emergency such as a natural disaster or catastrophic event?
❑ Has there been a declared state of emergency in which these goods and services will be
needed?
X Is there an immediate health or safety concern?
2. Item Only Available Through a Single or Sole Source as follows:
❑ Does independent research through interne searches or discussions with subject matter
experts corroborate that the item is available only from a single source?
O Does the request demonstrate the uniqueness of items or services to be procured from
the proposed contractor or vendor(e.g., system compatibility or patent issues, etc.)?
❑ Does the request demonstrate and support how it determined that the item or service is
only available from one source(e.g.,market survey results, independent agency
research, patented or proprietary system)?
❑ Does the request demonstrate a significant need for contractor's expertise linked to the
current project(e.g., knowledge of project management, responsiveness, experience
of contractor personnel, and/or prior work on earlier phases of project)?
❑ Items sold through single vendor only,no other comparable vendor available.
O Must match existing piece of equipment. Available only from the same source of
original equipment.
X Upgrade to existing system. Available only from the producer of this system who
sells on a direct basis only.
O Repair/Maintenance service requires expertise in operations on unit. Necessary parts
unavailable from any source except original equipment manufacturer or their
• designated servicing dealer.
❑ Service(s)provided by the vendor are unique and therefore competitive bids are not
applicable as clearly detailed below.
O Other vendors available, but do not meet end user requirements as clearly detailed
below.
❑ Competitive bidding is possible but will not yield value for reasons clearly defined
below.
O Other reason
3. Inadequate Competition
❑ Does the request adequately describe the efforts to competitively contract for this item?
For example,were requests for proposals or bids conducted and what was the nature
of the responses?
❑ Does the request adequately describe the efforts to ensure the contract pricing is fair and
reasonable?
❑ Does the request provide results of a market survey to determine competition
availability or explained why no survey was conducted?
4. Conflict of Interest/Suitability/Procurement Standards(justification must
address all items)
❑ Does the request ensure there is no conflict of interest with the proposed vendor?
❑ Does the request indicate that the Excluded Parties List(SAM.gov)was checked and
that the proposed vendor has not been debarred from receiving federal funds?
❑ Does the request include evidence that the requested procurement waiver is in
compliance with the applicable grant funds?
Explanation for section (A) is required for ANY selected statement. Information provided might
include research performed or subject matter expertise detailed to justify the use of this particular
vendor. This must clearly indicate why the proposed vendor is the ONLY vendor that will meet
your requirements. Please attach supporting documents and additional pages, as required.
End user explanation:
A 1. A review of the current call delivery pathway identified several vulnerabilities and potential
oints of failure.Given the wide range of call types received—many of which involve high-acuity,
ime-sensitive incidents—these weaknesses present a significant safety concern.
2. The current provider is responsible for delivering incoming calls to the Weld County Regional
ommunications Center. However,due to identified vulnerabilities and potential points of failure
(within the existing infrastructure,the Center has requested a transition to a more reliable and
operationally efficient pathway—one designed to minimize risk and reduce system interruptions.
B. Establishment of the Reasonableness of the Price
Select one or more of the following statements(check the box)to indicate why you feel the
accepted non-competitive price was fair and reasonable. ANY selection requires explanation in
the additional space provided.
❑ The quoted prices compare favorably to market prices, or to previous prices obtained and
found to be fair and reasonable,which were paid for the same or similar items on:
(Date) (Contract No.)
❑ The vendor has certified that the prices offered are equal to or lower than those offered to
any government agency or private institution for both like items/services and quantities.
(Includes published educational discounts)
❑ Independent sources indicate that this price is reasonable(i.e., Public Contracts, etc.)
X Other reason
Explanation for section (B) is required for ANY selected statement. Information provided might
include a catalog price page, pricing for similar products or other price comparison information
gathered to justify price reasonableness. Please attach supporting documents and additional
pages, as required.
nd user explanation:
B. This pathway move was at the request of Weld County Regional Communications Center under
(current contract with vendor.
C. Requestors Attestation.
I certify that to the best of my knowledge I have investigated and found that the above reasons
and explanations justify this contract request as a single/sole source procurement, and that price
reasonableness is adequately confirmed. [am the individual who has gathered and provided this
detailed information and any further questions regarding these details can be directed to my
attention.
Signature /af-a-- /6ewu11 Date 10/20/2025
Print Name Tina Powell Title Director of PS Comms
D. Department Head Attestation.
I certify that to the best of my knowledge I have investigated and found that the above reasons
and explanations justify this contract request as a single/sole source procurement, and that price
reasonableness is adequately confirmed.
Signature /uz - AY-fm2.11 Date 10/20/2025
Print Name Tina Powell Title Director of PS Comms
E. CFO/Purchasing Attestation:
1 Justification appears appropriate.
❑ Justification appears inappropriate. Department representative has been
advised the status of the order. Explanation is attached.
Signature ( n (1@t.0 02-- Date I a0790,26
-
Print Name Td1 1 l�c41 Io/L //��Title l�.0cutem /naW,t t
G. BOCC Attestation:
Contracts for Sole-Source and Single-Source Purchases over$50,000 must be placed on a Board
of County Commissioners meeting agenda for consideration/approval of the Single-Source or
Sole-Source procurement.
Form
Request for Taxpayer Give form to the
(Rev.March 2024) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.
Before you begin.For guidance related to the purpose of Form W-9,see Purpose of Form,below.
1 Name of entity/individual.An entry is required.(For a sole proprietor or disregarded entity,enter the owner's name on line 1,and enter the business/disregarded
entity's name on line 2.)
Qwest Corporation
2 Business name/disregarded entity name,if different from above.
dba CenturyLink QC
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1.Check 4 Exemptions(codes apply only to
cu
ra only one of the following seven boxes. certain entities,not individuals;
a see instructions on page 3):
c ❑ Individual/sole proprietor ❑✓ C corporation ❑ S corporation ❑ Partnership ❑ Trust/estate
ai C ❑ LLC.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership) . . . . Exempt payee code(if any) 5
a 2 Note:Check the"LLC"box above and,in the entry space,enter the appropriate code(C,S,or P)for the tax
u classification of the LLC,unless it is a disregarded entity.A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
:5box for the tax classification of its owner. Compliance Act(FATCA)reporting
❑ Other(see instructions) code(if any) E
3b If on line 3a you checked"Partnership"or"Trust/estate,"or checked"LLC"and entered"P"as its tax classification,
(Applies to accounts maintained
Q. and you are providing this form to a partnership,trust,or estate in which you have an ownership interest,check outside the United States.)
this box if you have any foreign partners,owners,or beneficiaries.See instructions ❑
E5 Address(number,street,and apt.or suite no.).See instructions. Requester's name and address(optional)
931 14th Street
6 City,state,and ZIP code
Denver,CO 80202
7 List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other — —
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a or
TIN,later.
Employer identification number
Note:If the account is in more than one name,see the instructions for line 1.See also What Name and
Number To Give the Requester for guidelines on whose number to enter. 8 4 — 0 2 7 3 8 0 0
Part II Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.I am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and,generally,payments
other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later.
Sign Signature of 7-�
Here u.s.person 7V .&1 A. Date 1/2/2025
General Instructions New line 3b has been added to this form.A flow-through entity is
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners,owners,or beneficiaries when it provides the Form W-9
noted. to another flow-through entity in which it has an ownership interest.This
Future developments.For the latest information about developments change is intended to provide a flow through entity with information
related to Form W-9 and its instructions,such as legislation enacted regarding the status of its indirect foreign partners,owners,or
after they were published,go to www.irs.gov/FormW9. beneficiaries,so that it can satisfy any applicable reporting
requirements.For example,a partnership that has any indirect foreign
What's New partners may be required to complete Schedules K-2 and K-3.See the
Partnership Instructions for Schedules K-2 and K-3(Form 1065).
Line 3a has been modified to clarify how a disregarded entity completes
this line.An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner.Otherwise,it
should check the"LLC"box and enter its appropriate tax classification. An individual or entity(Form W-9 requester)who is required to file an
information return with the IRS is giving you this form because they
Cat.No.10231X Form W-9(Rev.3-2024)
Contract Form
Entity Information
Entity Name* Entity ID* ❑ New Entity?
CENTURY LINK @00000401
Contract Name* Contract ID Parent Contract ID
CENTURYLINK CALL DELIVERY PATH 101 78
Requires Board Approval
Contract Status Contract Lead* YES
CTB REVIEW TPOWELL
Department Project#
Contract Lead Email
tpowell@weld.gov
Contract Description*
WORK ORDER WITH CENTURYLINK FOR FIBER MOVES TO HAPPEN FOR CALL DELIVERY
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT COMMUNICATIONS Date* 12/18/2025
12/22/2025
Amount* Department Email
$15,451.84 CM- Will a work session with BOCC be required?*
Communications@weld.g NO
Renewable*
ov
NO Does Contract require Purchasing Dept. to be
Department Head Email included?
Automatic Renewal CM-Communications- NO
Grant DeptHead@weld.gov
IGA County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
01 /01 /2027
Termination Notice Period Expiration Date*
Committed Delivery Date 01 /01 /2027
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 12/15/2025
Approval Process
Department Head Finance Approver Legal Counsel
TINA POWELL CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/15/2025 12/15/2025 12/15/2025
Final Approval
BOCC Approved Tyler Ref#
AG 122225
BOCC Signed Date
Originator
BOCC Agenda Date TPOWELL
12/22/2025
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