HomeMy WebLinkAbout20081656.tiff RESOLUTION
RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO
SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Services Funding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Office, and the Victim's Assistance and
Law Enforcement(VALE)Board,commencing July 1, 2008, and ending June 30,2009,with further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Victim Witness Services Funding between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of June, A.D., 2008.
BOARD OF COUNTY COMMISSIONERS
,+c � }",f� j � WELD COUNTY, COLORADO
ATTEST: 6^ i 1k `_ l<G � ,
William H. Jerke, Chair
Weld County Clerk to '8C:1-=
�. Al EXCUSED
�lT
� Robert D. Masden, Pro-Tem
BY: �. L9 Si ��!q�r� / I '
Deputy Clerk . the Board
Willi
F. Garcia
AP ED A M: J 6'09)
David E. Long
un ttorney
ou s Rade Cher
G Date of signature:
2008-1656
SO0029
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
May 12, 2008
INFORMATION REGARDING YOUR VALE CONTRACT
Please find enclosed your agency's VALE Contract for the grant cycle
July 1, 2008 through June 30, 2009. It is important that you read all sections of the
contract. Below are four sections to carefully note:
Section 7: Special conditions.
Section 9: Any proposed change in the use of grant funds must be submitted in writing and approved by
the local VALE Board prior to any such change.
Section 11: The grant recipient agrees that all funds received under this contract shall be expended solely
for the purposed stated in the grant and approved by the local VALE Board. Any funds not so
expended,including funds lost or diverted to other purposes,shall be repaid to the local VALE fund.
Section 10: In the event all of the monies paid to the grant recipient are not expended within the
contractual period,the local VALE Board,in its discretion,may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grant recipient shall submit written notification
to the VALE Board by June 1,2009 if the grant recipient will have any remaining funds at the end of
the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient
makes a request in writing for use of the funds beyond the grant period and such request has been
approved, in writing,by the local VALE Board. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses;and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by June 30,2009.
Please obtain signatures on BOTH copies and return BOTH to me for the signature of
the VALE Chair and assignment of a grant number; one of the originals will be
returned to you for your records.
The first quarterly payment will be made upon my receipt of
o the signed contracts
o and the 4th quarter report(April, May, June 2008)for continuing grantees
Please contact me with any questions.
JoAnn Holden
VALE Board Administrator
District Attorney's Office
PO BOX 1167
Greeley,CO 80632
(970)3456.[010 X4747
jholdenebco.weld.co.us
Location of office: 915 Tenth Street, 2nd floor
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632—(970)356-4010-FAX(970)3528023
2008-1656
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2,Title 24, C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Sheriff's Office
Weld County law Enforcement Victim Services Unit
PO Box 330
Ft. Lupton,CO 80621
Grant Number: 2008-10
Project Title: Victim Services Funding
Grant Period: July 1, 2008 through June 30, 2009
Amount of Grant Award: $74,268
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31,2008, January 31,2009,and April30, 2009 and July 31, 2009.The final
report must be cumulative and reflect the activities of the entire contract period.
Financial Reporting Forms will be provided by the local VALE Board. Grant recipients
are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31,2008,January 31,2009,and April 30, 2009,and July 31,2009. These
reports must address any special conditions that are listed in this contract. The final
report must be cumulative and reflect the activity of the entire contract period. Narrative
Program Report forms will be provided by the local VALE Board. Grant recipients are
required to use these forms.
5. The Board will pay out in 4 quarterly installments of$18,567.00 on or about the
following dates: July 31, 2008, October 31, 2008,January 31, 2009,and April 30,2009
and after receipt of the required Financial Report and Narrative Program Report.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632—(970)356-4010-FAX(970)352-8023
• PAGE 2 OF 3
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds,and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
NONE
8. Any equipment purchased with local VALE funds must remain with the grant recipient.
Equipment must be used for the purpose designated in the grant application. At the
option of the Board, ownership maybe transferred to the funded agency with no further
conditions. If the grantee has no further use for the equipment,this information shall be
given to the local VALE Board in writing, and the Board shall determine what to do with
the equipment.
9. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
10. In the event all of the monies paid to the grant recipient are not expended within the
contractual period,the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 1,2009 if the grant recipient
will have any remaining funds at the end of the grant period. All unused funds shall be
returned to the local VALE Board unless the grant recipient makes a request in writing
for use of the funds beyond the grant period and such request has been approved, in
writing, by the local VALE Board.
Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses;and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by
June 30, 2009.
11. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
12. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund,and/or other action as
deemed necessary by the members of the local VALE Board.
14. All grant recipients shall make available to the Board or its authorized designee,upon
request,all current records and other information,including audit/financial statements,
relative to the implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS,set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
• The grant recipient,through the following signatories,understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms
of this contract.
Project Director:
Signature: ,>)2 -4u ) CC Kt/LCD Z/L- Date:
Printed Name and Title: x(≤'iiv (6fr7-tiro"t r' /)i/c'Fc7C%L'
Financial Office .
- �J lr 'I� /C/
/i%� -{/77 L Date: JUN 0 9 2008
Signature: / - 7; 'l
Printed Name and Title: Donald D. Warden, Director of Finance and Administration
Authorized Official:
Signature: e"\--v-ell—L r.-€ Date: JUN 0 9 2008
Printed Name and Title: William H. Jerke, Chair, Board of County Commissioners
• VALE Board
Signature: Date: A
Printed Nam and Title: Kenneth Wood, Chair of VALE Board
• Project Director: The Project Director is the individual who will oversee the day-to-day management of the
VOCA project. The project director must be a person other than the authorized official or the financial
officer.
• Financial Officer. The Financial Officer is the person who will be responsible for fiscal matters relating to
the project and is ultimately in charge of accounting,management of funds,verification of expenditures and
grand financial reports. This must be an individual other than the project director or authorized official.
• Authorized Official: This is the individual authorized to enter into legal contracts on behalf of the applicant
agency. The authorized official must be a person other than the project director or the financial officer.
In local units of government,the Authorized official is usually the city council president or city manager,
district attorney,mayor and/or chair of county commissioners.
At the state level,the Authorized Official is the Chair of the Board of Directors.
For private non-profit agencies,the Authorized Official is the Chair of the Board of Directors.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the
• authority to enter into contractual agreements such as this grant,you must provide official documentation of
delegation(such as bylaws or resolutions)immediately following the signature page.
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